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Home My WebLink AboutOrdinance 4224 ORDINANCE NO.-ja2e AN ORDINANCE APPROVING A COST SHARE AGREEMENT WITH MR. JAMES MARTIN IN THE AMOUNT OF $26,380 FOR AN UPGRADE TO A WATERLINE ALONG MALLY WAGNON ROAD ; AND WAIVING THE REQUIREMENTS OF COMPETITIVE BIDDING. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 . That the a cost share agreement with Mr. James Martin is hereby approved in the amount of$26,380 for an upgrade from a two inch waterline to an eight inch waterline along Mally Wagnon Road. A copy of the cost share agreement is attached hereto as Exhibit "A" and made a part hereof. Section 2. That the City Council hereby waives the requirements of competitive bidding for the upgraded waterline along Mally Wagnon Road that the City hereby agrees to cost- share in, for the reason that said requirements are neither practical nor feasible. Mr. James Martin submitted plans to extend a two inch waterline along Mally Wagnon Road in order to receive City water and will be providing all labor, materials, and equipment for construction of the waterline. PASSED AND APPROVED this 15th day of February, 2000. tpllt � OF APPROVED: v t By: l �. Pred Hanna, Mayor ATTEST: By: Heather Woodruff, City Clerl. EXHIBIT A AGREEMENT This shall serve as a formal agreement between James Martin and the City of Fayetteville in order for the City of Fayetteville to participate in a cost share to upgrade the proposed waterline from 2" to 8" along Molly Wagnon Road and to provide two (2) fire hydrants with James Martin. The City agrees to pay for the upgrade up to a maximum City cost of $26,379.71 as was estimated by Jorgensen & Associates. This includes $ 1 ,750.00 for additional engineering and construction inspection. Mr. James Martin and his Engineer agree to provide the necessary and normal project management, inspection and testing as necessary for a complete and accepted water line and appurtenances. It is understood that the contract for construction is between James Martin and his Contractor & Engineer and that the City has no contractual obligation with both the Contractor and Engineer. The City's only obligation shall be to participate in a cost share not-to-exceed amount of $26,379.71 maximum cost to the City. It is further understood that upon acceptance of the water line system, James Martin will provide, to the City, a copy of the invoice(s) from the Contractor and a completed lien waiver executed by the Contractor. Within thirty (30) days after receipt of the invoice(s) and lien waiver, the City will remit the agreed upon cost share amount to James Martin. If you agree with these provisions please sign this agreement in the space provided and return to the City. Approved City of Fayetteville James Martin Date Date m x 00 NAME OF FILE: �I)IeGCl CROSS REFERENCE: Date Contents of File Initials ' Q n !/ e Ca -D FAYETTF LLE THE CITY OF FAYETTEVILLE, ARKANSAS M DEPARTMENTAL CORRESPONDENCE To: Mr. Fred Hanna, Mayor Thru: Charles Venable, PW Director Don Bunn, Asst. PW. Director Jim Beavers, City Enginee* From: Ron Petrie, Staff Engineer Date: January 21 , 2000 Re: Agenda Request - City Council Meeting on February 15, 2000 Proposed Bid Waiver and Cost-Share in the amount of $26,380.00 with James Martin for the construction of an eight inch (8") waterline along Mally Wagnon Road. A resident located on Mally Wagnon Road, Mr. James Martin, submitted plans to extend a two inch waterline along Mally Wagnon Road in order to receive City water. The Engineering Division and the Water/Sewer Superintendent both agree that this line should be upgraded to an eight inch (8") diameter waterline to provide for growth along this road in the future and to provide a looped waterline for the existing residents along both Ed Edwards Road and Van Hoose Drive. If this cost-share agreement were to fail, Mr. James Martin would only be responsible for the construction of a two (2") waterline. Therefore, the City is requested to pay the difference to construct an eight inch (8") waterline in lieu of a two inch (2") waterline. Jorgensen & Associates has estimated these costs as follows: City $265380.00 Mr. Martin $ 13,000.61 Total $399380.61 Based upon the information provided by the Budget & Research Division, there is a remaining balance of $80,000.00 in the Water & Sewer Cost Share Account. Mr. Fred Hanna, Mayor October 7, 1999 Page Two (2) The final costs to the City will be based upon actual costs as documented by Jorgensen & Associates subject to review by the City and may, or may not exceed the Engineer' s estimate. However, the City's share will not exceed the estimated costs without additional authorization. Enclosures: Vicinity Map Construction Drawing Cost Estimates from Jorgensen & Associates Cost-Share Agreement with Mr. James Martin Purchase Requisition XC, IN1 TY MApo F W.u. g F 16r �wmwu ecu cnv LIWI e F O 3 e ' O WN E y S SITE d 3 ON COUNTY p' • • �� I dN11iiY 3WV - . NOISN3J.X33NIlii3lYtlM I S3 EE i ' ! lei a@� I i I y � ,¢ 1 i A n iii ' 4 �I •f o IX F �-ti1 O I' � j tl ° 1 I i 7 F J It Y ° E I! t � JORGENSEN & ASSOCIATES CONSULTING ENGINEERS, INC. James Martin Waterline Extension Estimate of cost for 2" waterline: 1 ) 1160' of 2" SDR- 13 @8.00/LF $ 97280.00 2) 2 x 2 Tap $ 800.00 3) 2 Single meter sets @ 222.35/ each $ 444. 70 4) 1 Double meter set @ 292.20 $ 292.20 5) 1 Blow-off $ 298.60 6) 35 ' of 4" Steel Encasement @ 25/LF $ 875 .00 7) 4- 2"-90° Bends @ 52.60/each $ 210.40 8) 2 — 2"-45° Bends @ 50/each $ 100. 00 9) Clean and test $ 500.00 10) Bond $ 200.00 Sub-Total $ 13,000.90 RyP 2013 GREEN ACRES RD., SUITE A • FAYETTEVILLE, ARKANSAS 72703 • (501) 442-9127 eo ►-lt'eAGr 2) , + • Ce H A-PLL�F�s EY) WATERLINE EXTENSION For James Martin Unit Pn_ 'ce 3chedull ITEM OUANITY DESCRIPTION UNIT PRICE AMOUNT 1 . 100% Connect to existing water at HWY 16 100% (see note below) S /000, coo 2. 1693 Linear feet 8" C-900 waterline S/j Qm LF S 2S'395 . Qo 3. 2 Each Firehydrant Assembly $ /3.29• -749 S 6 � 4. 3 Single Meter Set S 12� •3 S 667�2� 5. 1 Double Meter Set s �4a.ao s a9a ,ao 6. 100% Bore & Install %" water Service ' 100% $ QQQO� od 7. 100% Bore & Install 35' of 16" Encasement 100% S 22 ��• Q a 8. 4• 8" - 45° Bend S ?3r 0 o S_ f#irr� a 2gS. 2 e 9. )K 2 8" - 90° Bend S 10. 2 8" x 6" Tee S 11 . 100% 2" Tap of existing line 100% S SQ2, 42O 12. 2 2" - 90° Bends s S � S ! o.�, �P 13. 1 8" x 2" Tee $ i9ve av s 99, 0 14. 1 2" Blowoff S-29 8/6a S 47?gA60 15. 100% Bond waterline installment 100% S 16. 100% Sawcut & Repair concreteo 100 /o S AQQQ� QO Drive south of station NOTES Total 1 .) Price of pipe installation shall include bedding, thrust blocks and trace wire and detection tape. 2.) Excavate to existing encasement and waterline, remove existing 6' and install g" (will require excavation at existing valve north of HWy 16) Acx>, T% oJNL 41150 . 00 ENC�1Nk.HfL�...C. Fe•ES To CD1+ST2�1GT ( 1, spcLT 8 � t " LAMQ OG 211 pprule I !WF REVIEW FORM X AGENDA REQUEST _ CONTRACT REVIEW _ GRANT REVIEW FEB 0 a 2000 DITY OF F-n , ¢ , , .✓ .-.0 For the Fayetteville City CotRR�ffifity lOY' February 15, 2000 FROM: Ron Petrie Eneineerine Public Works Name Division Department �oR ACTION REQUIRED: Approval of a cost share and bid waiver in the amount of$26,380.00 with James Martin for the cost difference to construct a two inch (2") waterline and an eight inch (8") waterline along Mally Wagnon Road. COST TO CITY: $ 26,380.00 (Estimated) $ 80,000.00 Water & Sewer Improvements o of tTus Request Categ�ject BuUget Category/Project Name 5400-5600-5808-00 $ 0.00 Cost Share Account Numbe Fun s Use To Dale Program Name 97021 $ 80 000.00 Sales Tax Project Number Remammg Balance— Fun BUDGET REVIEW: X Budgeted Item _ Budget Adjustment Attached fit Budget Manager T Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: QRANTING AGENCY: Accounting 6MaDate Pma u for Date C. z /,2 Attorney Date A A oor orator gate- 1 - 31 ate1 - 3 -no Purchasing Utticer Date STAFF RECOMMENDATION: Approval of action items listed above. (p9 1 2.4E Gv si n Hea Date Cross Reference New Item: Yes x No _ ep ent vector Date �0 '0 Prev Ord/Res #: A oris v ervic sDirector Date � Orig Contract Date: Mayo a� Page 2 STAFF REVIEW FORM Description James Martin Waterline Cost Share Meeting Date February 15, 2000 Comments: Reference Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor FAYETTElftLLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Ron Petrie, Engineering From: Heather Woodruff, City Clerk Date: February 18, 2000 yy� Attached is a copy of the ordinance approving a cost share agreement with James Martin. I am also returning three originals for you to distribute. The original will be microfilmed and filed with the City Clerk. Your purchase requisition has been forwarded to the Internal Auditor cc: Yolanda Fields, Internal Auditor