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Home My WebLink AboutOrdinance 4193 ORDINANCE NO, 4193 AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF AN USED DIESEL POWERED FORWARD CONTROL PASSENGER BUS TO BE UTILIZED PRIMARILY BY THE FAYETTEVILLE YOUTH CENTER; ESTABLISHING A REVIEW AND RECOMMENDATION PROCEDURE FOR PURCHASE OF THE LISTED EQUIPMENT; AND AUTHORIZING THE MAYOR TO APPROVE PURCHASE OF THE LISTED EQUIPMENT. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS : Section 1 . The City Council hereby waives the requirements of formal competitive bidding for the purchase of one (1 ) used diesel powered forward control passenger bus which will be utilized primarily by the Fayetteville Youth Center. Said formal bidding requirements would prevent purchase of such a unit as dealers do not find it practical or feasible to hold a unit of this type for the time necessary to comply with the requirements. Section 2. The City Council hereby establishes the following procedure for review and recommendation for purchase of the equipment listed in Section 1 above: A. Representatives of the Fleet Operations Division and the Youth Center Director shall evaluate, compare and finalize a recommendation to the Equipment Committee. B. The Equipment Committee shall review the recommendation received and shall forward the recommendation along with their comments to the Mayor for consideration. Section 3. The Mayor is hereby authorized to approve the purchase of one (1 ) used diesel powered forward control passenger bus at a cost not to exceed $46,000. PASSED AND APPROVED this 19th day of October , 1999. .:�' APPROVED: r 4w�f By. a- Fred Hanna, Mayor LP Heather Woodruff, City Clrk STAFF REVIEW FORM X— AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of October 19 . 1999 Panm W . A . Oestreich Fleet Operations Administrative Services Name Division Department ArTTAN RVnT7TRFn * Approval of Ordinance providing for a Bid Waiver to purchase 1 Used Diesel Powered Forward Control Passenger Bus . This will allow the Mayor to approve for purchase the unit recommended by the Fleet Operations Division , Youth Center Director and the Equipment Committee . This unit will be primarily utilized by the Fayetteville Youth Center . rneT Tn rrmv • $ 46 . 000 . 00 $ 632 . 544 . 00 Repl /ExA Lt /Med ; 1 . V h . Cost of this Request Category/ Project Budget Category/ Project Name 9700 - 1920 - 5802 . 00 $ 286 , 457 . 00 Vehicles & Equipment Account Number Funds Used To Date Program Name 98063 - 001 $ 346 . 087 . 00 Shoo Project Number Remaining Balance Fund BUDGET VIEW : X_ Budgeted em Budget Adjustment Attached Biu g t Coordinator dministrative services Director CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY : amc�iv Acco ltinq6a7ex Date A oordinator Date City Attorne Date Ii rnal Auditor Date Purchasing Officer Date STAPP RF.(`nMMR:NnATTnN • App ov of Bid Waiver Ordinance Division Head Date Cross Reference New Item : Yes No Department Director Date G14 � "�111� Prev Ord/Res # : Admin '' ttLraa/hive services Director %, Date �-� % �1� Orig Contract Date : Mayor Date STAFF REVIEW FORM Description:Approval of Bid Waiver Meeting Date: October 19. 1999 Comments: Reference Comments: Budget Coordinator: Accounting Manager: City Attorney: Purchasing Officer: ADA Coordinator: Internal Auditor: CITY OF FA YETTEV/LLE FLEET OP R ° TONS LATER-OFFICE MEMORANDUM TO: Mayor/City Council THRU: Kevin Crosson, Administrative Services Director IV FROM: William Oestreich, Fleet Operations Superintendent DATE: September 28, 1999 SUBJECT: Bid Waiver for a Used Forward Control Diesel Powered Passenger Bus Attached is a proposed Ordinance providing for a Bid Waiver to purchase a Used Diesel Powered Forward Control Passenger Bus. A new unit of this type has a customer cost of $75,000.00 to $95,000.00. It is the intent to limit the cost to a mabmum of $46,000.00 for a used unit in good condition delivered to our facility in Fayetteville. An opportunity to save a substantial amount of money with the purchase of a used unit has proven to work out well in the past. We have been very fortunate in locating very serviceable units in the market. Therefore every effort will be made to continue this record with another economically priced used unit. Upon approval of a Bid Waiver, a purchase recommendation for a suitable unit will be submitted to the Equipment Committee and Mayor Hanna. Mc W 49 17 T mP ty 04 1 0 ST.IM COMMERCIAL BUSES BY CARPENTER < - - - - - - - drfdge LL < - LL 4 3RD n I � � P� Corner l o" ,Clnu W -•ti! QAC sG no V Comfort . Safety . Reliability . Serviceability . All are important factors when you are v buying buses. That's why you should consider the new line of Crown buses from Carpenter Industries. Carpenter has created a full line of buses built around customer needs, with a choice of drive trains and fuel options, front and rear engines, traditional and transit-style ' designs. All can be fully customized to meet your needs exactly with the hundreds ( 1 , 1 of options available from Carpenter. And all can be custom-painted with a durable ix Crown finish for years and years of distinctive good looks. Take a closer Zook at Crown. We think you 'll find the best value in buses on the market today. Z a III ST37 IS7RD J J J W < < < 7 ,I" V1 .Q 2Fgl 83 mPUh COMMERCIAL BUS FEATURES & OPTIONS - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ST. Crown's standard entrance o features a wide opening and low first step that let passengers board ¢ in comfort. _ dridge • rw ' • r QC. 4b CL Heavy -duty chassis with a variety of 4 RD Crown buses are built for driver wheelbases available. comfort and convenience, with adjustable seating, controls within easy reach, and a clear view of the road. 4, PV � mi All Crown bases can be customized bong COrN ' r ` with a variety of seating options Front or rear engine chassis available Clot, and plans to meet your needs. with a wide selection of power trains. W ' Ceilings ranging from 74 " to 77" . .. �y 's give standing passengers ample �r headroom. Buses used for public transit or shuttle service can be A variety of window styles available RO equipped with an optional including transit style and split-sash. standee rail to provide standing - passengers with more stability AVAILABLE OPTIONS during their ride. • Air conditioning system • Deluxe driver seat Crown buses are available with a rear emergency exit door, as • Exterior storage compartments • Radio-PIA systems pictured, or a solid rear with a . Deluxe interior package • Wheelchair lift full-width window. v • Air suspension on chassis • Custom painting O • Variety of seats, styles and • Variety of engines flvorplan' • Side entrance door The optional side exit door SEE YOUR CROWN DEALER helps alleviate aisle congestion Or, for the name of your nearest Crown dealer, and reduces your passenger loading and unloading time. call Carpenter Industries at 765- 965-4000. ST Crown GIVE US A LOOK . WE ' LL CHANGE YOUR MIND . 1ST =T. I ORD'AMR 5 I UfTJ _ FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Bill Oestreich, Fleet Operations From: Heather Woodruff, City Clerk Date: October 21 , 1999 Attached is a copy of the ordinance approving a bid waiver for the purchase of a passenger bus for the Youth Center. The original will be microfilmed and filed with the City Clerk.