HomeMy WebLinkAboutOrdinance 4146 ORDINANCE NO. 6
AN ORDINANCE WAIVING THE REQUIREMENTS OF
COMPETITIVE BIDDING FOR REPLACEMENT OF THE HVAC
SYSTEM AT THE TAN HANGER AT DRAKE FIELD; AND,
AWARDING A CONTRACT TO AIRWORKS, INC., A DIVISION
OF MULTI-CRAFT CONTRACTORS, INC., IN THE AMOUNT
OF $65,200
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS :
Section 1 . The City Council hereby waives the requirements of competitive bidding for
replacement of the HVAC System at the Tan Hanger at Drake Field. The requirements of
competitive bidding are not practical or feasible due to time constraints on the project and the lead
time required by the manufacturer to receive equipment.
Section 2. The City Council hereby authorizes the Mayor and City Clerk to enter into a
contract for replacement of the HVAC System at the Tan Hanger at Drake Field with Airwork, Inc.,
a Division of Multi-Craft Contractors, Inc., in the amount of $65,200. A copy of the contract is
attached hereto marked Exhibit "A" and is made a part hereof.
PASSED AND APPROVED this day of March , 1999.
�•'` Fri : ! ;' . • .
oa
, ?�'�,�` • .;, � _ APPROVED:
•ail
By:
ed Hanna, Mayor
ATTEST:
By: /
Bather Woodruff, City Clerf
CONTRACT
This contract executed this 10th day of March, 1999 between the City of Fayetteville, Arkansas, hereinafter
called the City, and Air Works, Inc. a Division of Multi-Craft Contractors, Inc. , hereinafter called the
Contractor, and having an address at 2300 Lowell Road, Springdale, AR 72765.
In consideration of the mutual covenants contained herein, the parties agree as follows:
1 . The Contractor at his own cost and expense shall furnish all labor, materials, supplies, machinery,
equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services
necessary to complete items as stated in CONTRACTOR'S PROPOSAL, and in accordance with
specifications attached hereto and made a part hereof, all included herein as if spelled out word for
word.
2 . The City shall pay the Contractor based on prices indicated in Contractor' s Proposal. Contractor
shall submit a project schedule and a schedule of values based on contractors' bid. Progress
payments will be made after approval and acceptance of work and submission of invoice. Payments
will be made approximately thirty (30) days after receipt of invoice.
3. The Contract documents which comprise the agreement between the City and the Contractor consist
of this Contract and the following documents attached hereto, and made a part hereof:
A. HVAC Systems and HVAC Related Gas Piping as shown on Green-Anderson HVAC
Drawing for Project Number 99013.
B. The Contractor's proposal.
4. These Contract documents constitute the entire agreement between the City and the Contractor and
may be modified only by a duly executed written instrument signed by the City and the Contractor.
5 . Contractor shall not assign his duties under the terms of this agreement.
6. Contractor agrees to hold the City harmless and indemnify the City, against any and all claims for
property damage, personal injury or death, arising from Contractor's performance of this contract.
This clause shall not in any form or manner be construed to waive that tort immunity set forth under
Arkansas Law.
7. The Contractor shall furnish a certificate of insurance addressed to the Owner, showing that he
carries the following insurance which shall be maintained throughout the term of the Contract. Any
work sublet, the contractor shall require the subcontractor similarly to provide worker' s
compensation insurance. In case any employee engaged in work on the project under this contract
is not protected under Worker's Compensation Insurance, the Contractor shall provide and shall
cause each Subcontractor to provide adequate employer's liability insurance for the protection of
such of his employees as are not otherwise protected.
Workmen' s Compensation Statutory Amount
Comprehensive General &
Automobile Insurance
Bodily Injury Liability $250,000 for each person injured; $500,000 for
each accident.
Property Damage Liability $250,000 for each accident; $500,000 aggregate.
The premiums for all insurance and the bond required herein shall be paid by -the Contractor.
8. Contractor agrees to begin work within ten (10) days of notice to proceed and complete the work
prior to April 30, 1999. The Contractor acknowledges that time is of the essence in completion of
this project.
9. All work called for herein shall be coordinated directly with the Project Manager designated in the
bid documents or their designee.
10. This contract may be terminated by the City with 10 days written notice.
11 . Contractor shall be responsible for meeting compliance with ADA regulations.
WITNESS OUR HANDS THIS DAY OF , 1999.
CITY OF FAYETTEVILLE,
FAYETTEVILLE, ARKANSAS
BY Av/ //��
MAYOR
ATTEST: CITY CLERK
d FIRM NAME
KAWE AND TITLE
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A /R WORDS
HVACRN 135460
on. a wcei�c.�f '
March 8, 1999
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Fax (501) 575-8223
RE: Aviation Technical School
Attention: Harold Dahlinger
Air Works, a division of Multi-Craft Contractors, is pleased to submit
this proposal to provide and install equipment as specified on Greg
Anderson's drawings on project # 99013, and to include gas piping.
Total base bid: . . . . . .. $ 65,200.00 plus any applicable taxes.
This price is guaranteed for sixty days. If you have any questions,
please feel free to contact me. Thank you for allowing us to serve you.
Respectfully Submitted, V A L
Mark Jorxis
Division Manager
MJlls
Q9079
P.O. Sox 1760 2300 Lowell Road Springdale, AR 72765 (501 ) 751 -7411 FAX (501 ) 7510316
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Harold Dahlinger, Building Maintenance
From: Heather Woodruff, City Clerk
Date: March 11 , 1999
Attached is a copy of ordinance approving the bid waiver awarding the HVAC system
replacement to Airworks for the Tan Hangar project. I am also returning one original copy for
you to distribute. The original will be microfilmed and filed with the city clerk.
CC. Internal Auditor
file
Purchasing
XX AGENDA REQUEST STAFF REVIEW FTOR�M+ ��99 /�yy TT ' `ET)
CONTRACT REVIEW MyV.. Aw0.J � 1Ljll� L'
GRANT REVIEW
For the Fayetteville Special City Council meeting of March 9 , 1999
FROM :
Harold Dahlinger Facilities Superintendent Administrative Services
Name Division Department
ACTION REQUIRED : Approval of bid waiver and approval of contract with Airworks Inc .
for replacement of HVAC System at Tan Hangar . Contract cost to be $ 65 , 200 . 00
plus applicable sales tax .
COST TO CITY :
$ 65 . 200 $ 205 , 000 Building Improvements
Cost of this Request Category/Project Budget Category/Project Name
5550 -3960 - 5804 - 00 $ 139 . 144
Account Number Funds Used To Date Program Name
99050 - 01 $ 65 . 856 Airport
Project Number Remaining Balance Fund
BU=T -: XX Budgeted Item Budget Adjustment Attached
B dg t toordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY :
Ac unting Vnag Date Internal Auditor Date
i
Citt\t�r y Date ADA Coordinator Date
U t .Nsz vQ 8 -9 9
Purchasing Officer Date
STAFF RECOMMENDATION : Recommend approval of bid waiver and awarding of contract
to Airworks , Inc . for replacement of HVAC System at Tan Hangar at a cost of $
65 , 200 . 00 plus applicable sales tax .
D ' ision Head Dates /99 Cross Reference
New Item : Yes NO
Department Director Date
Prev Ord/Res # '
Administ ativeServices Director jy/—/'/%//Y�- 7�"Date
hl/�
" Orig Contract Date :
Mayr Date / A: \AIRWORKS . WPD
YETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: The Fayetteville City Council
THRU: Fred Hanna, Mayor
Kevin Crosson, Administrative Services Director
FROM: Harold Dahlinger, Facilities Superintendent
DATE: March 9, 1999
RE: BID WAIVER & APPROVAL OF CONTRACT IN THE AMOUNT OF $ 65,200.00
The renovation of the tan hangar at Drake Field is underway and proposals were received
to replace the present HVAC system. The present system was of insufficient size to provide for
the additional classrooms and shop area which totals 4,200 square feet. It should be noted that
the present units are in very poor mechanical condition and two were totally inoperable.
Due to time constraints on this project and the lead time required by the manufacturer to
receive equipment, it is necessary that a contract be issued by Wednesday, March 10, 1999.
Three proposals were received on this project and the low proposal meeting plans and
specifications was submitted by Airworks, Inc., a Division of Multi-Craft Contractors, Inc. , of
Springdale, Arkansas in the amount of $ 65,200.00
0 / 08/ 99 ZION 17 : 15 FAX 3017310316 Alr Works , div . of MCC 16003
AIR Wavrs
L'-'-- • HVACR# 135450
nrv. a wcc inc,•�
March 8, 1999
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Fax (501) 575-8223
RE: Aviation Technical School
Attention : Harold Dahlinger
Air Works, a division of Multi-Craft Contractors, is pleased to submit
this proposal to provide and install equipment as specified on Greg
Anderson's drawings on project # 99013, and to include gas piping.
Total base bid: . . . . . . .. . . . . . . . .. $ 65,200.00 plus any applicable taxes.
This price is guaranteed for sixty days. If you have any questions,
please feel free to contact me. Thank you for allowing us to serve you.
Respectfully Submitted,
/0�1 G%�S
Mark Jorris
Division Manager
Mi/13
Q9079
P.O. Box 1760 2300 Lowell Road Springdale, AR 72765 (501 ) 751-7411 FAX (501 ) 751 - 0316
RESOLUTION NO.
A RESOLUTION AWARDING BID
OF $123,013, PLUS A CONTINGE
TO HECKATHORN CONSTRUCT
REPLACING THE FILTER TANKS
DRESSING ROOMS AT THE W
POOL.
BE IT RESOLVED BY THE CITY
ARKANSAS:
Section 1. That the City Coun�"
$123,013, plus a contingency amount oftf 2
replacing the filter tanks and renovat'o f th
and authorizes the Mayor and Ci Ct, k to
contract is attached hereto mark 'bit "e
II
r ']Y, INC., FO -R
ATION OF THE
K SWIMMING
FAYETTEVILLE,
aids $id ` o. 99-32 in the amount of
lee thorn •onstruction Company, Inc., for
roo a the Wilson Park swimming pool;
a c act for said amount. A copy of the
ad part hereof.
his [ " da, March, 1999.
APPROVED:
By:
Fred Hanna, Mayor
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CONTRACT
This contract executed this 9th day of March , 1999,
between the City ,1of Fayetteville, Arkansas, hereinafter called the
City, and IY c$cc1 b.rn ionStrdcF'on o n'nonu rnlr
hereinafter called the Contractor, and having an address at
1990 g;,-. AJcdve ; Fo Q I4cv Il , FIQ 72JD3
In consideration of the mutual covenants contained herein, the
parties agree as follows:
1. The Contractor at his own cost and expense shall furnish all
labor, materials, supplies, machinery, equipment, tools,
supervision, bonds, insurance, tax permits, and all other
accessories and services necessary to complete items bid per
bid 99-32 as stated in CONTRACTOR'S PROPOSAL, and in
accordance with specifications attached hereto and made a part
hereof under Bid #99-32, .all included herein as if spelled out
word for word.
2. The City shall pay the Contractor based on prices indicated in
Contractor's Proposal. Progress payments will be made 30 days
after approval and acceptance of work and submission of
invoice. Amount of contract not to exceed $ 123,013.00
3. The Contract documents which comprise the contract between the
City and the Contractor consist of this Contract and the
following documents attached hereto, and made a part hereof:
A. Bid form identified as Invitation to Bid 99-32 with the
specifications and conditions typed thereon.
B. The Contractor's proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract documents constitute the entire agreement
between the City and the Contractor and may be modified only
by a duly executed written instrument signed by the City and
the Contractor.
5. Contractor shall not assign his duties under the terms of this
agreement.
6. Contractor agrees to hold the City harmless and indemnify the
City, against any and all claims for property damage, personal
injury or death, arising from Contractor's performance of this
contract. This clause shall not in any form or manner be
construed to waive that tort immunity set f6rth under Arkansas
Law.
7. The Contractor shall furnish a certificate of insurance
addressed to the Owner, showing that he carries the following
insurance which shall be maintained throughout the term of the
Contract. Any work sublet, the contractor shall require the
subcontractor similarly to provide worker's compensation
insurance. In case any employee engaged in work on the
project under this contract is not protected under Worker's
Compensation Insurance, the Contractor shall provide and shall
cause each Subcontractor to provide adequate employer's
liability insurance for the protection of such of his
employees as are not otherwise protected.
Comprehensive General Public Liability, $1,000,000
Comprehensive Automobile Liability (owned, hired
and non -owned Vehicles) with bodily injury limits
of $100,000 and $300,000 and property damage limit
of $50,000 for each accident;
Standard Workmen's Compensation and Employer's
Liability covering with statutory limits;
Contractual Liability Insurance with bodily injury
limits and property damage limits of $1,000,000.
The
premiums
for all insurance and
the bond required herein
shall be
paid by
the Contractor.
8. If contract exceeds $20,000, Contractor agrees to furnish a
Performance Bond, approved by the City, guaranteeing the
performance of this contract, for not less than one hundred
percent of the amount of this contract. Said performance bond
shall be conditioned on full and complete performance of this
contract and acceptance by the City of Fayetteville for the
payment of all labor and materials entering into or incident
to the proposed improvements. The Contractor agrees to
furnish proof of licensure as required under the terms of Act
150 of the 1965 Acts of the Arkansas Legislature.
9. Contractor agrees to begin work
to proceed and complete the
outlined in the bid document.
day shall be assessed at the
penalty, beginning on the firs
time to cover additional costs
within ten (10) days of notice
work within the time frame
Liquidated damages of $100 per
option of the City, not as a
day following the completion
10. All work called for herein shall be coordinated directly with
the Project Manager or their designee, at 444-3471.
'•r
11. This contract may be terminated by the City with 10 days
written notice.
12. Contractor shall be responsible for meeting compliance with
ADA regulations.
WITNESS OUR HANDS THIS DAY OF , 1999.
CITY OF FAYETTEVILLE,
FAYETTEVILLE, ARKANSAS
l:Y4
MAYOR
ATTEST: CITY CLERK
Heckathorn Construction Co., Inc.
ATTEST: SECRETARY
Janet S. Heckathorn
IRM NAME
g" y / dent
N TITLE
Don L. Heckathorn
1880 Birch Avenue
Fayetteville, AR 72703
BUSINESS• ADDRESS
-C