HomeMy WebLinkAboutOrdinance 3975 ORDINANCE NO. 3975
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING FOR THE
RENTAL/LEASING OF MISCELLANEOUS OPERATING
EQUIPMENT FOR UTILIZATION AT THE CITY OF
FAYETTEVILLE RECYCLABLE MATERIALS PROCESSING
FACILITY LOCATED AT 1560 SOUTH HAPPY HOLLOW
ROAD; AND APPROVAL OF A BUDGET ADJUSTMENT.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council hereby waives the requirements of formal
competitive bidding for the rental/leasing of miscellaneous equipment consisting of a fork lift
with a bale handler, a skid steer loader, and/or equipment which can be utilized in the capacity
of the units listed above. As the operation of the Recyclable materials Processing Facility will
be a unique operation for the City of Fayetteville, said bid requirements for rental/leasing
would limit the ability to locate and operate specialized equipment which could prove to
increase productivity and efficiency of the operation. As rental/leasing will give the City the
flexibility to operate various pieces of equipment in the environment that they will ultimately
be kept in, and to modify usage requirements which may vary the type/style of equipment
obtained, said bid requirement should prevent the flexibility needed to change equipment in the
time frame necessary to maintain a proper operational level. As dealers do not find it practical
to allow demonstrations of a length of time required for a proper evaluation, or to schedule
such demonstrations in a manner to provide full time coverage of the needs of the City, it
would not be feasible or practical to take and award formal competitive bids.
Section 2. The City Council hereby authorizes representatives of the Solid Waste
Division and the Fleet Operations Division to locate and obtain said equipment and to negotiate
a rental/lease agreement which will allow sufficient time to properly evaluate said equipment
and to properly maintain an acceptable operational level of the facility.
Section 3 . Details of the rental/lease agreement for reach piece of equipment will
be processed through normal contract channels prior to finalization of the rental/lease
agreement.
Section 4. Termination of the rental/lease agreements shall be at the discretion of
the City of Fayetteville.
Section 5 . The maximum dollar amount to be expended for said rental/lease is not
to exceed $20,000.
Section . The City Council hereby approves a budget adjustment in the amount of
$20,000 increasing Equipment Rental, Acct. No. 9700 1910 5308 03 by decreasing Vehicles
& Equipment, Acct. No. 9700 1920 5802 00, Project No. 95061 .
Page 2
Ordinance No. 3975
PASSED AND APPROVED this 4th day of June 1996.
�\ APPROVED :
By:
bred Hanna, Mayor
EST:
ATT
By :
Traci Paul, City Clerk
• City of fnyetteviBa Arkansas •
Budget Adjustment Form
Budget Year Department Administrative Services Date Requested Adjustment #
1996iviaion: Flat Operations. 05/141%
project or Item Requested: project or Item Deleted:
Authorization is requested to shift a portion of the funding for Solid None. Project funding is being split between the operations budget and the
Waste Expansion project from the capital acquisition account tom capital budget
equipment rental account
Justification of this Increase: Justification of this Decrease:
The request is made to enable Solid Waste and Fleet Operations staff Funding of this request will enable the City a better opportunity to obtain
the opportunity to evaluate different equipment to obtain the best equipment suitable for the operations of the Materiel Recovery Facility.
combination for use in the Transfer Station/Materials Processing
Facility.
C".
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Increase h«`
Account Name Amount Account Number Project Number•
Equipment Rental 207000 9700 1910 5308 I
x<
Decrease
Account Name Amount Account Number Project Number --`
Vehicles & Equipment 20,000 9700 1920 5802 0095061 r
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Approval Signatures Budget OfficeUset ' ;f {,.... ', ,. . s
1
u By Type: A B C D, F
Date of Approval`
G ( r ,
rnt posted in General
Entered in Category Log
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