HomeMy WebLinkAboutOrdinance 3798 ORDINANCE NO. 3798
AN ORDINANCE WAIVING THE REQUIREMENT OF
COMPETITIVE BIDDING AND AWARDING A CONTRACT
TO TIME STRIPING OF VAN BUREN, FOR THE
INSTALLATION OF HOT THERMOPLASTIC AND COLD
APPLIED PAVEMENT MARKING TAPE FOR THE DICKSON
STREET AND HUNTSVILLE ROAD OVERLAY PROJECT.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS=
Section 1 . The City Council hereby waives the requirements of competitive bidding
for hot thermoplastic and cold applied pavement marking tape for the Dickson Street and
Huntsville Road Overlay Projects. To achieve maximum life, the application must be rolled into
the hot asphalt as it cools down to 150 degrees. The overlay project schedules have been
accelerated making it both impractical and unfeasible to comply with bidding requirements
without unduly delaying the road overlay projects.
Section 2. That a contract for the installation of hot thermoplastic and cold applied
pavement marking tape for the Dickson Street and Huntsville Road Overlay Project shall be
awarded to Time Striping of Van Buren in an amount not to exceed $25 ,000.00. A copy of the
contract is attached hereto as Exhibit "A" .
PASSED AND APPROVED this 17th day ofMTv 1994.
APPROVED :
By:
red Hanna, Mayor
ATTEST:
By :
Sherry L. homas, City Clerk
-M +
�CI 'I I. ,R is
AGREEMENT
This Agreement made and entered into this 01& 1 day of
1994 , by and between the City of Fayetteville ,
hereinafter referred to as " City" and Time Striping , Inc . , of Van
Buren , Arkansas , hereinafter referred to as "Time" :
W I T N E S S E T H :
WHEREAS , The Street Department of the City of
Fayetteville is doing an overlay project on Dickson Street , and
Huntsville Road and S . College Avenue ; and ,
WHEREAS , The City desires to do a demonstration project
of hot thermoplastic and cold applied pavement marking ; and ,
WHEREAS , Time has submitted a bid to do such
demonstration project .
NOW , THEREFORE , in consideration of the covenants and
conditions stated herein , and other good and valuable
consideration , the parties do hereby agree as follows :
1 . Time shall perform such services and shall install ,
according to the manufacturer ' s specifications , such materials as
are specified below , for the Dickson Street Overlay Project and
the Huntsville Road and S . College Avenue Overly Project ,
Dickson Street :
Approx :
10 , 000 l . f . 4 " ( yellow ) Hot Thermoplastic @ . 50/l . f .
500 l . f . 4 " ( white ) Hot Thermoplastic @ . 50/l . f .
450 l . f . 12 " ( white ) 3M 380 Tape @8 . 50/l . f .
5 ea . ONLY ( word ) 3M 380 ( Inlaid ) 385 . 00
5 ea . Left turn arrows 3M 380 Tape ( Inlaid ) 275 . 00
2 ea . Railroad crossing 3M 380 Tape ( Inlaid ) 850 . 00
Huntsville Road and S . College Avenue :
Huntsville Road
Approx .
14 , 000 l . f . 4 " ( yellow ) Hot Thermoplastic @ . 50/l . f .
S . College Avenue
Approx .
81000 l . f . 4 " ( yellow ) Hot Thermoplastic @ . 50/l . f .
2 . Upon completion of the Dickson Street project , and
subsequently upon the completion of the Huntsville and S . College
Ave . project , Time shall submit a billing for the services
performed , at the rates set forth above . The total amount of
both projects shall not exceed $ 25 , 000 . Such billing shall be
submitted to the attention of the Traffic Superintendent at the
City of Fayetteville , AR . Upon receipt by the Traffic
Superintendent , and after inspection and approval of the project ,
the billing shall be promptly placed into the accounts payable
process .
3 . Time hereby acknowledges the critical application of
this project and thus agrees to have a crew available to work
upon two ( 2 ) day ( s ) notice .
4 . Time shall procure and shall maintain during the life of
this contract Workmen ' s Compensation Insurance as required by
applicable State law for all of his employees to be engaged in
work at the site of the project under this contract and , in case
of any such work sublet , the contractor shall require the
subcontractor similarly to provide Workmen ' s Compensation
Insurance . In case any employee engaged in work on the project
under this contract is not protected under Workmen ' s Compensation
Insurance , Time shall provide and shall cause each Subcontractor
to provide adequate employer ' s liability insurance for the
protection of such of his employees as are not otherwise
protected .
Time shall procure and shall maintain during the life
of this contract Professional Liability Insurance in the amount
,Soo) oov
of ned single limit .
Certificates of insurance stating coverage indicated
above must be delivered to the Purchasing Manager prior to
performing work on the project .
5 . Either party may terminate this contract upon five ( 5 )
days written notice .
IN WITNESS WHEREOF , we hereunto set our hands this ee
day of 1994 .
CITY OF F4YETTEVTLLE , ARKANSAS
By : s( Nc
F ed Hanna , Mayor
By :
Sherry Tli6mas , City Clerk
TIME STRIPING , INC OF
VAN BUREN , ARKANSAS
By : _
Title • �ee
ATTEST :
By :
Title :
vrti` ' Pu rc%of i ny
a(ct J 3qq c./� ny e order
/ / 712 S7 r ��ny rI1G .
STAFF REVIEW FORM y_ a � - 9S
AGENDA REQUEST �ICROFILMEU'
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of N/A
FROM :
Peggy Bates Purchasing Admin . Services
Name Division Department
ACTION REQUIRED :
Review and approval of Change Order to increase contract with
Time Striping Inc . from $ 25 , 000 to $ 33 , 210
8 , 210 . 00
COST TO CITY :
$ 8 , 210 . 00 $ ?7U68- Pavement Improvements
Cost of this Request Category/ Prolject Budget Category/Project Name
4470 - 9470 - 5809 . 00 $ ied 3,91
Account Number Funds Used To Date Program Name
95025 01 $ nslc>9t� CLotrAL in�MovF�xisS, > �
Project Number Remaining Balance Fund
BUDGET REVIEW : Budgeted Item Budget Adjustment Attached
44—
sudgei Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW : GRANTING AGENCY :
nVx-J 1/-a?-0 -yS
Acco " tin Ma ger Date AD Coordinat Date
,� 3Lao-9s
City At rney Date In &rnal Auditor Date
4_xo -4.s
Purchasing Officer Date
STAFF RECOMMENDATION :
Division Head Date Cross Reference
New Item : Yes NO
Department Director Date p
Prev Ord Res # : . 37
Administr ' ve Services Director Date
Orig Contract Date :
Mayor Date
P 01
A?�1TnLLtNT TO THS
AGM=Mvr WITH Tlme Atriyine inc .
A � 1
This is an amendment to the Aqrsement for Theo PAvem.nt 8trivinq
executed on the 26th day of May 1994 between the city of
Fayetteville , Arkansas and Time Stripinq Inc .
Additional services required due to Additional footage needed
The charge for the additional services shall not exceed
5 a . 2lo . 00
CITY OF FAYETTEvILLE1
� 91 040 �� — -- — Date
Mayor
Time Stri in Inc . Data 4 /17/ 95
G l
Title
`u . - .
:ORDINANCE ANO. 3798
AN ORDINANCE WAIVING 5 ea. ONLY (word) 3M 380
THE REQUIREMENT OF (Inlaid') 385.00
COMPETITIVE BIDDING
AND AWARDING A CON- 5 ea. Left tum arrows 3M .
-TRACT TO TIME STRIPING 390 Tape (Inlaid) 275.00
OF VAN BUREN, FOR THE r
JNSTALLATION OF HOT ea. Railroad' crossing 3M
THERMOPLASTIC AND 380 Tape Onlaidl 850.00 STATEOFARKANSAS
COLD APPLIED PAVEMENT
MARKING TAPE FOR THE Huntsville Road and ss.
DICKSON STREET AND S. College Avenue County Of Washington
HUNTSVILLE ROAD OVER-'
LAY PROJECT. Huntsville Road - Approx. n' ,, ,,.✓fn ,.,n
BE IT ORDAINED BY THE 14'000 Lf. 4" (yellow) Hot j, � ( i I 1 21 r hereby cer-
CITY COUNCIL OF THE Thermoplastic ® .50A.f.
CITY OF FAYETTEVILLE Iffy that I am the peb4iof THE NORTHWEST ARKANSAS TIMES, a daily
S. College Avenue - Approx. F�
ARttANsns: newspaper having a con c ass mailing privilege, and being not less than four pages of
8,000 I.t. 4" (yellow) Hot
Section 1. The City Coun-IThermoplastic ® .50A.f. five columns each, published at a fixed place of business and at a fixed (daily) intervals
ce hereby waives the re- 2. Upon completion of the continuously in the City of Fayetteville, County of Washington, Arkansas for more than
quremanta or competitive Dickson street project, and a period of twelve months, circulated and distributed from an established place of business
bidding for hot thermoplas- subsequently upon the '
tic and cold applied pave- completion of the Huntsville to subscribers and readers generally of all classes in the City and County for adefinite price
ment marking tape for the and S. College Ave. project for each copy, Or a fixed price per annum, which price was fixed at what is considered the
Dickson Street and Hunts- Time shall submit a billing
vine Road Overlay Projects. for the services performed, value of the publication, based upon the news value and service value it contains, that at
To achieve maximum rife. . at the rates set forth above. least fifty percent of the subscribers thereto have paid cash for their subscriptions to the
the application must be The total amount of bothi
newspaper or its agents or through recognized news dealers over a period of at least six
rolled into the hot asphalt projects shall not exceed
as it cools down to 150 de- , S25,000. Such billing shall, months; and that the said newspaperpublishes an average of more than forty percent news
grass. The overlay project be submitted' to the atten-
schedules have been ac- tion of the Traffic Superin- matter.
celerated making 'it both im-i tendent at the City of Pay,
practical and unfeasible to etteville. AR. Upon receipt
ii comply with bidding re-, by the Traffic Superinten-, I further certify that the legal notice hereto attached in the matter of
quirements without unduly dant, and after inspection (�\),(")�0 r!,� �-�p /I
delaying the road' overlay and approval of Me project. \ /qC-V�l I ' r , �/+ 43-7q!
projects. - the billing shall be promptly Vel ' r , l [ L l
Seetion 2. That a contract placed into the accounts 1
for the Installation of hot Pays We process. was published in the regular daily issue of said newspaper for
thermoplastic and cold aP 3. Time here acknow-
plied pavement marking �' consecutive insertions as follows:
tape for the Dickson Street ledges the critical applica-
arW Huntsville Road Overlay tion of this project and thus
agrees to have a crew avail-
Project shall be awarded to able to work upon two (2) The first insertion on the 9 to day of 19
Time Striping of Van Buren day(s) notice.
in an . amount not to exceed'
$25.000.00. A copy of the 4. Time shall procure and the second insertion on the day of 19
contract is attached' hereto shall maintain during the
as Exhibit "A" ' life of this contract Work-
PASSED AND APPROVED men's Compensation Insur- the third insertion on the day of 19
`ibis 17th day of May, 1994., ante as required' by applic-
able State law for all of his
By: Fred Hanna, Mayor employees to be engaged and the fourth insertion on the day of 19
ATTEST:Clin work at the site of the
By: Sherry ,project under this contract
City Clerkk L. Thomas and, in case of any such
AGREEMENT work squirt. the contractor R E C E I V E D
This Agreement made and shall require the subco vide
entered' into this 26th day 'tor similarly to provide
May. by and be- Workmen's Compensation
t en 19Cit ,Insurance. In case any em- g
be-
tween the city of Fay Insurance. JUN 2 2 1994 Publisher eneml Manager
villa. hereinafter referred' to ployae engaged in work on
the project under this con-
'ds "City' and Time Sin- tract is not protected under
plfny. Inc., of Van Buren, Workman's Compensation FINANCE DEPT.
Arkansas. hereinafter re- .Insurance. Time shall pro- -
ferred to as "Time": vide and shall cause each
WITNESSETH: Subcontractor to provide
adequate employer's liability
WHEREAS, The Street De- insurance for the protection
partment of the City of Fay- of such of his employees
ettavilla is doing an overley' as are not otherwise
Droject on Dickson Street, protected.
rand' Huntsville .Road' and S. Time shall procure end shell
(college Avenue: and. maintain during the life of
this contract Professional
WHEREAS, The Cityye- (Liability Insurance in the
sires to do a demonstration amount of $500,000 tom- $WOm IO and Cribea before me OD this day Of
project of hot thermoplastic ICbined single limit.
and cold applied pavement ertificates of insurance l9�
stating coverage indicated
marking; and, (above must be delivered' to
WHEREAS, Time - has sub. (the Purchasing Manager
mittetl a bid' to do such de- prior to performing work on
monstration project. the project. her cxrt (� _
NOW. THEREFORE, in con-
S. Either party may fermi- a �l �SCf��Y ftl
nate this contract upon five Notary Public
sideration of the covenants
and conditions stated' ha- (5) days written notice:
rein, and other good valu- SIN WITNESS WHEREOF, My Commission Expires:
able consideration, the par- we hereunto set our hands ^i1/ ���777 n
ties d: hereby agree as ,this 26th day of May. 1994. , y —/ /� y�
CITY OF FAYETTEVILLE. VVV
1 . Time shallARKANSAS
perlorm IBy: Fred Hanna. Mayor _
such services and shall in- 'ATTEST:
stall, according to the man IBy. Sherry Thomas '7r ( 1 (li/] -
ufacturer's specifications. City Clerk Fees for Printing .$ � 1 _90
such materials as are speck '
Pied below, for the Dickson TIME STRIPING, INC OF Cost of Proof $
Street Overlay Project and :VAN BUREN, ARKANSAS I /
the Huntsville Road' and S. By: Neal Moon Total $ ��{ 1 , q)
College Avenue Overlay Title: Secretary/rreasurer
Project.
Dickson Street:
Approx:
10,000 Lf. 4" (yellow) Hot .
Thermoplastic ® .50A.f.
500 Lt. 4" (white) Hot Ther-
moplastic 0.50A.f.
50 I.f. 12" (white) 3M 380
Tape 0.50A.f. ,
