HomeMy WebLinkAboutOrdinance 3774 C
ORDINANCE NO. '1774
AN ORDINANCE WAIVING THE REQUIREMENTS OF
COMPETITIVE BIDDING FOR THE PURCHASE OF A
CONCRETE BOX CULVERT ON THE CORNER OF PORTER
ROAD AND VALLEY DRIVE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council hereby waives the requirements of competitive
bidding for the purchase of a concrete box culvert on the corner of Porter Road and Valley for
the reason that said bidding requirements are not feasible because the existing culvert has fallen
through and created a hazard to the public.
Section 2 . If possible, competitive quotations shall be taken before any of the
aforesaid materials are purchased.
Section 3 . The City Council hereby determines that the Public Works Department
of the City of Fayetteville is in immediate need of the materials enumerated in Section 1 above
and; that the requirements of competitive bidding for the purchase of said materials is not
feasible for the reasons stated in Section 1 above; and passage of this Ordinance is necessary
to ensure the immediate repair of the hazard. Therefore, an emergency is hereby declared to
exist and this Ordinance being necessary for public welfare shall be in full force and effect from
and after its passage and approval .
PASSED AND APPROVED this5 ht- day of April 1994. _
APPROVED :
By : e�
Fred Hanna, Mayor
ATTEST:
By: Lci»
Sherry L. Thomas, City Clerk
CER'MCATB OF RECORD
State of Arkansas ( SS
City of Fayetteville
L Sherry Thomas, City Clerk and Ex-
Officio recorder for the City of
Fayetteville, do hereby certify that the
annexed or tbregoing is of record in my
office and the same arpears in
Ordinance & Resolution brtyh XX✓ 1 Ft
Rage / [ C . Wituess my ian sna
seal tne-'�s sday oof19 IL
17�p
r ?
FAA'ETTEVI LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO : Fayetteville City council
THRU : Fred Hanna , Mayor
FROM : Kevin Crosson , Public Works Director
DATE : April 4 , 1994
SUBJECT : Bid Waiver for Concrete Box Culvert
This request is for the emergency replacement of a collapsing drain
tile located on Valley Drive at the intersection of Porter Road .
A 60 inch corrugated metal drain pipe is installed under Valley
Drive at Porter Road . Insufficient cover has been placed over this
tile ( 2 inches of asphalt ) . Currently , the asphalt has failed
through the repeated loadings of heavy traffic . The repetitive
flexing of the pipe has created a stress fracture at the apex of
the drain tile .
This situation has created an immediate and specific danger to
property and public safety . This road has been closed to all
traffic crossings above this drain tile . This bid waiver is
requested so that construction of a box culvert could begin at the
earliest possible time to minimize exposure to the hazardous
conditions present at this site .
I
NE-NE
� � 9
K
� 1
O
I � 1
i
— d
0 5d
d
Wd
zd
1
t �
10 32 31 30 29 28 27 26 25 24 23 22� 21 w
w :
s
w # �\ a
-- — 9 — -- - -VALLEY---- --- -- - - - DRIVE- DRIVE -- - :_ o
.. „ ,. .. .. .. .. . . , � I
J�' - - �-
W 10 II f2 13 14 14A 15 16 17 18 19 20
9 8 7 6 5 4 3 2 1
W 402
3
.d
HIGHWAY ND. 16 WEST
_ I
STATE OF ARKANSAS
ss.
County of Washington � � ,
I, eI�/C``/ t-l'rQ hereby cer-
ORDINANCERDINE Ana tify that I am the publisher of TH NORTHWEST ARKANSAS TIMES, a daily
AN ORDINANCE WAIVING Y
THE REQUIREMENTS OF newspaper having a second class mailing privilege, and being not less than four pages of
COMPETITIVE BIDDING five columns each, published at a fixed lace of business and at a fixed (daily) intervals
FOR THE PURCHASE I A. P P ( y)
CONCRETE BOX CULVERT continuously in the City of Fayetteville, County of Washington, Arkansas for more than
ON THE CORNER OF POR-
TER ROAD AND VALLEY aperiod of twelve months, circulated and distributed from an established place of business
DRIVE. to subscribers and readers generally of all classes in the City and County for a definite price
BE IT ORDAINED BY THE for each co price per price CITY COUNCIL OF THE copy, or a fixed rice r annum, which rice was fixed at what is Considered the
CITY OF FAYETTEVILLE, value of the publication, based upon the news value and service value it contains, that at
ARKANSAS: least fifty percent of the subscribers thereto have paid cash for their subscriptions to the
Saetlon 1. That the City: newspaper or its agents or through recognized news dealers over a period of at least six
Council hereby waives the. months; and that the said newspaper publishes an averageofmore than for percent news
requirements of competitive PIY
bidding for the purchase of matter.
a concrete box culvert on
the corner of Porter Road
and Valley for the reason. I fu ther certify that the legal notice hereto attached in the matter of
that said bidding require-
ments are not ting ce be-
culvert
/ vt-w- ll l T.l ^^ n n —77q
cause the existing culvert / 7V- r-
hes fallen through and
created a hazard to the
public. was published in the regular daily Issue of said newspaper for
Section 2. If possible consecutive insertions as follows:
competitive quotations shell
be taken before any of the //��,, �
aforesaid materials are The first insertion on the Ito dayof19
purchased.
Section 3. The City Coun-. the second insertion on the day of 19
cil hereby determines that
the Public Works Depart-
ment of the City of Fayette- the third insertion on the day of 19
villa is in immediate need
of the materials enumer-
ated in Section 1 above and the fourth insertion on the
and: that the requirements day of 19
of competitive bidding for
the purchase of said mater-
ials is not feasible for the
reasons stated in Section 1
above: and passage of this
Ordinance is necessary to
ensre the immediate repair, RECEIVED C E I V E Y
Publisher / General Manager
of the emergency
i . Therefore. e -
ared to ex is hereby dec-
lared to exist and this Ordi-
nance being necessary for
public shell b in
lull forcece and entl effect from
and after its passage and
approval. FINANCE DEPT.
PASSED AND APPROVED
this 5th day of April 1994.
APPROVED:
By: Fred Hanna. Mayor
ATTEST:
By: Sherry L. Thomas
City Clerk _
Sworn to/and
� subscribed(before me on this I ( 1 " day of
19c?q _
Notary Public
My Commission Expires:
�- � n lam-,
,
Fees for Printing $ BIAS _ -
Cost of Proof
Total —$
-71
i 1.C &0FILMED - ,Z&, �
' 4 '
v
AGENDA REQUEST CONTRACT r GRANT REVIEW
For the Fayetteville City Council meeting of N / A 77
FROM :
Jim Beavers Engineering Public Works
Name Division Department
ACTION REQUIRED :
Approval of the contract with�. Mobley Construction for the concret box
culvert at Valley Drive and Porter Road .
COST TO CITY :
$ 19 , 901 . 00 $ 24 , 446 . 00 Drainage Culvert
Cost of this Request Category / Project Budget Category/ Project Name
2100 - 4130 - 5315 . 00 $ 200 . 00 Contract Services
Account Number Funds Used To Date Program Name
94074 - 1020 $ 24 , 246 . 00 Street — Drainage
Project Number Remaining Balance Fund
BUDGET REVIEW :
�Ul�^Budgeted
Item Budget Adjustment Attached
Budget boordinator Administrative Services Director
CONTRACT / GRANT / LEASE REVIEW : GRANTING AGENCY :
a
Account ' g a a er Date
4 14 5 - /) -
Cit Att rney Date
6- 10 - 9 +-
I rchasing ofvAcer Date
I ernal Audi Date - er Date
S FF RECOMMENDATION :
Mayor ' prova1 nd execution of the proposed contract .
5/o
Di Hea Date Cross Reference
Department Director Date I New Item :
S _ 1 R qq \
— I Prev Ord /Res # : (347`111' Ad �.n.rerl
Adm ii , istr iv er ic�ector Date
r Original Contract Date :
Mayor
Baf e
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To : Fred Hanna , Mayor
Thru : Kevin Crosson , Public Works Director
Don Bunn , City Engineerp�jld/ IIIUUUr���
Contract review
From : Jim Beavers , Engineering
Date : 9 May 1994 �j
Re : Replacement Culvert - Valley Drive
Please find enclosed three contracts with original signatures for
the proposed concrete box culvert .
The Street Department secured a formal bid wavier for this
project on April 4 , 1994 ( Ordinance no . 3774 , copy attached ) .
Engineering prepared plans and specifications . The Street
Department then solicited bids from contractors .
A tabulation of the bids is as follows :
Contractor Bid
McClinton-Anchor ( pre-cast option only bid ) $ 47 , 700 . 00
Sweetser Construction ( cast- in-place ) $ 41 , 380 . 00
DECCO ( cast- in-place ) $ 33 , 630 . 00
Mobley Construction ( cast - in-place ) $ 24 , 246 . 00
On Friday May 6th a meeting was held with the low bidder , Mobley ,
to negotiate the project scope under the $ 20 , 000 . 00 authority
limit . The scope was reduced ( the City will be performing the
street asphalt reconstruction ) and the price was lowered to
$ 19 , 901 . 00 . Please refer to the enclosed memorandum of record
for specifics .
Please execute the contracts and return two to Engineering .
Please call me at ext . 418 if you have any questions .
Thank you .
FAYETTEVI LLE -
THE CITY OF FAYETTEVILLE, ARKANSAS
May 9 , 1994
Ronald Mobley
Mobley Contractors , Inc .
122 W . Meadow
Fayetteville , AR 72701
Mr . Mobley ,
The City of Fayetteville has recently opened bids for a small
project to replace a drainage culvert on Valley Drive ,
Fayetteville , Arkansas .
The low bidder was Mobley Contractors , Inc . at $ 24 , 246 . 00 . The
City of Fayetteville and Mobley Contractors Inc . have since agreed
to delete certain items of work to reduced the estimated contract
amount to $ 19 , 901 . 00 .
The City of Fayetteville ' s purchasing and review policies requires
that the contractor provide a signed contract before the staff will
review the document and present to the Mayor / Council for approval .
Please send the three contract documents enclosed to your main
office for signature and seal . Please use this letter and proposed
contract to acquire the performance and payment bonds and for the
certificate of insurance .
Please note that it is our intent to award the contract to Mobley
Contractors Inc , but guarantee of contract cannot be offered . You
will not have a contract until you have received a copy signed by
the Mayor of the City of Fayetteville . Do not start work on any
phase or part of this proposed culvert replacement until you have
received a contract signed by the Mayor of Fayetteville .
Thank yyoou� ,�
/ 00t
Jim Beavers , P . E .
Staff Engineer .
Encl :
Copy of Memorandum for Record - deleted bid items
3 Contract documents
113 WEST MOUNTAIN 72701 501 -521 -7700
FAX 501 -575-8257
Memorandum for Record Jim Beavers , P . E .
9 May 1994
Re : Valley Drive Culvert .
Negotiations with low bidder - Mobley .
A meeting was held in the Engineering Division Friday May 6th at
8 : 00 a . m . to negotiate the scope of the project such as to reduce
the contract price to the Mayor ' s authority of $ 20 , 000 . 00 .
Attending the meeting were :
Ronald Mobley - Mobley Construction
Randy Allen - Street Superintendent
Jim Beavers - Engineering
The contractor ' s proposal , based upon all bid items totaled
$ 24 , 246 . 00 .
It was agreed that the following items would be deleted from the
contract and performed by City crews after Mobley had completed the
box culvert :
Item :
7 , LS Furnish and install new handrail ,
including concrete footings .
$ - $ 350
Dollars - per lump sum
11 . LS Furnish and install 18 inch
thickness type I rip rap complete
with filter cloth .
$ $ 395
Dollars - per lump sum
12 . LS Replace existing 2 1 / 4 inch water line
with 2 inch PVC , complete with fittings and
connections if necessary for pre -cast
alternate .
$ - $ 150
Dollars - per lump sum
14 . 5 gal Furnish and install Prime coat
$ 6 $ 30
Dollars - per gallon
• LIZ
15 . 15 gal Furnish and install Tack coat
$ 18 $ 270
Dollars - per gallon
16 . 35 ton Furnish and install Type III Hot Mix
Asphaltic Cement Pavement
$ 90 $ 3150
Dollars - per ton
Total of items to be performed by the City = $ 4 , 345 . 00 .
The bid proposal and the contract will thus be modified to delete
items 7 , 11 , 12 , 14 , 15 and 16 as noted above .
The revised estimated contract price is thus :
$ 24 , 246 . 00 - $ 4 , 345 . 00 = $ 19 , 901 . 00 .
P . S . Additional items not discussed , but which may , or may not ,
also be performed by City crews are :
8 . 15 if 3 ft x 411thick concrete swale
$ 21 $ 315
Dollars - per linear foot
13 . 10 cy Furnish and install crushed
stone base
$ 30 $ 300
Dollars - per cubic yard
ORDINANCE NO.-1774
AN ORDINANCE WAIVING THE REQUIREMENTS OF
COMPETITIVE BIDDING FOR THE PURCHASE OF A
CONCRETE BOX CULVERT ON THE CORNER OF PORTER
ROAD AND VALLEY DRIVE .
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS :
Section 1 . That the City Council hereby waives the requirements of competitive
bidding for the purchase of a concrete box culvert on the corner of Porter Road and Valley for
the reason that said bidding requirements are not feasible because the existing culvert has fallen
through and created a hazard to the public .
Section 2 . If possible, competitive quotations shall be taken before any of the
aforesaid materials are purchased.
Section 3 . The City Council hereby determines that the Public Works Department
of the City of Fayetteville is in immediate need of the materials enumerated in Section 1 above
and; that the requirements of competitive bidding for the purchase of said materials is not
feasible for the reasons stated in Section 1 above; and passage of this Ordinance is necessary
to ensure the immediate repair of the hazard. Therefore, an emergency is hereby declared to
exist and this Ordinance being necessary for public welfare shall be in full force and effect from
and after its passage and approval .
PASSED AND APPROVED this 5th day of April 1994.
APPROVED:
By : e�
Fred Hanna, Mayor
ATTEST-
By : 1�
TTEST:By :_�
Sherry L. Thomas, City Clerk
EkYETTENZ I .1-I.
THE CITY OF FAYETTEVIIIE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO : Fayetteville City Council
THRU : Fred Hanna , Mayor
FROM : Kevin Crosson , Public Works Director
DATE : April 4 , 1994
SUBJECT : Bid Waiver for Concrete Box Culvert
This request is for the emergency replacement of a collapsing drain
tile located on Valley Drive at the intersection of Porter Road .
A 60 inch corrugated metal drain pipe is installed under Valley
Drive at Porter Road . Insufficient cover has been placed over this
tile ( 2 inches of asphalt ) . Currently , the asphalt has failed
through the repeated loadings of heavy traffic . The repetitive
flexing of the pipe has created a stress fracture at the apex of
the drain tile .
This situation has created an immediate and specific danger to
property and public safety . This road has been closed to all
traffic crossings above this drain tile . This bid waiver is
requested so that construction of a box culvert could begin at the
earliest possible time to minimize exposure to the hazardous
conditions present at this site .
