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Home My WebLink About213-26 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 213-26 File Number: 2026-3123 A RESOLUTION TO APPROVE A BUDGET AMENDMENT IN THE AMOUNT OF $425,000.00 TO TRANSFER FUNDS FROM THE SHOP FUND BALANCE TO THE SHOP OPERATING BUDGET FOR THE ONGOING PURCHASE OF CITY FLEET FUEL AND PETROLEUM-BASED FLUIDS THROUGH THE END OF 2026 WHEREAS, beginning in late February, fuel markets experienced significant volatility, resulting in a substantial increase in the City’s fuel costs placing significant pressure on the existing fuel appropriation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget amendment in the amount of $425,000.00 to transfer funds from the shop fund balance to the shop operating budget for the ongoing purchase of City fleet fuel and petroleum-based fluids through the end of 2026. PASSED and APPROVED on October 6, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 31DA20AA-33C2-80B3-8032-527BF76C6560 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-3123 MEETING OF OCTOBER 6, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief Information Officer FROM: Ross Jackson, Fleet Operations Superintendent SUBJECT: Budget Amendment for Fleet fuel and petroleum-based fluids RECOMMENDATION: A RESOLUTION TO APPROVE THE ONGOING PURCHASE OF MOTOR FUELS FLUIDS FOR THE CITY FLEET THROUGH APPROVED VENDORS AND WITHIN THE OPERATING BUDGET AND APPROVE A BUDGET AMENDMENT. BACKGROUND: Fleet Operations is requesting a transfer from the Shop Fund balance to the Shop operating budget to provide sufficient funding for fleet fuel purchases through the end of 2026 due to significant increases in fuel costs. DISCUSSION: Beginning in late February, fuel markets experienced significant volatility, resulting in a substantial increase in the City’s fuel costs. Monthly fuel expenditures increased 41.5% from February to March, and by August, monthly expenditures were approximately 115% higher than in January. While fuel consumption and other operational factors can affect monthly expenditures, the sustained increase in fuel costs has placed significant pressure on the existing fuel appropriation. These increased costs also extend to petroleum-based products, including oils and other vehicle and equipment fluids. As a result, an additional appropriation will be necessary to maintain City operations through the remainder of the year and provide sufficient funding for inventory fuel, fuel card purchases, and petroleum-based fluids. BUDGET/STAFF IMPACT: A budget amendment is attached for your approval from the fleet fund balance. ATTACHMENTS: 3. Staff Review Form, 4. Budget Amendment Docusign Envelope ID: 31DA20AA-33C2-80B3-8032-527BF76C6560 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-3123 A RESOLUTION TO APPROVE A BUDGET AMENDMENT IN THE AMOUNT OF $425,000.00 TO TRANSFER FUNDS FROM THE SHOP FUND BALANCE TO THE SHOP OPERATING BUDGET FOR THE ONGOING PURCHASE OF CITY FLEET FUEL AND PETROLEUM-BASED FLUIDS THROUGH THE END OF 2026 WHEREAS, beginning in late February, fuel markets experienced significant volatility, resulting in a substantial increase in the City’s fuel costs placing significant pressure on the existing fuel appropriation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget amendment in the amount of $425,000.00 to transfer funds from the shop fund balance to the shop operating budget for the ongoing purchase of City fleet fuel and petroleum-based fluids through the end of 2026. Docusign Envelope ID: 31DA20AA-33C2-80B3-8032-527BF76C6560 City of Fayetteville Staff Review Form 2026-3123 Item ID 10/6/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 9/15/2026 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE ONGOING PURCHASE OF MOTOR FUELS FOR THE CITY FLEET THROUGH APPROVED VENDORS AND WITHIN THE OPERATING BUDGET AND APPROVE A BUDGET AMENDMENT. Budget Impact: 9700.770.1910-521x.xx Shop Account Number Fund Project Number Project Title Budgeted Item?Yes Total Amended Budget $1,490,280.00 Expenses (Actual+Encum)$1,285,171.48 Available Budget $205,108.52 Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?Yes Budget Adjustment $425,000.00 $130.00 Remaining Budget $630,108.52 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: Docusign Envelope ID: 31DA20AA-33C2-80B3-8032-527BF76C6560 City of Fayetteville, Arkansas - Budget Amendment/Adjustment (Agenda) Budget Year Division /Org2 FLEET OPERATIONS (770) BA Number 2026 Requestor:Ross Jackson BUDGET AMENDMENT/ADJUSTMENT DESCRIPTION: Fleet is recommending a budget amendament that is intended to maintain sufficient funding for diesel fuel, off-site fuel card purchases, and bulk fluids used in the maintenance and operation of City vehicles and equipment. Funding levels were projected using actual expenditure trends and anticipated operational needs to provide adequate coverage through year- end while avoiding unnecessary overfunding of the accounts. COUNCIL DATE:10/6/2026 ITEM ID#:2026-3123 Holly Black 9/15/2026 5:13 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2026914TOTAL425,000 425,000 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 9700.770.1910-4999.99 -425,000 RE Use Fund Balance - Current 9700.770.1910-5213.01 275,000 -EX Fuel - Diesel (Inventory) 9700.770.1910-5213.07 130,000 -EX Fuel - Fuel Cards (Inventory) 9700.770.1910-5214.02 20,000 -EX Fleet Supplies - Oils and Lubricants -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 Docusign Envelope ID: 31DA20AA-33C2-80B3-8032-527BF76C6560