HomeMy WebLinkAbout201-26 RESOLUTIONPage 1
113 West Mountain Street
Fayetteville, AR 72701
479) 575-8323
Resolution: 201-26
File Number: 2026-2763
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A STATE DRUG CRIME ENFORCEMENT AND
PROSECUTION GRANT FOR STATE FUNDING OF THE FOURTH JUDICIAL DISTRICT DRUG TASK
FORCE IN THE AMOUNT OF $272,301.00, AND TO AUTHORIZE MAYOR RAWN TO SIGN ALL
NECESSARY DOCUMENTS TO RECEIVE THE GRANT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a State Drug
Crime Enforcement and Prosecution Grant for state funding of the Fourth Judicial District Drug Task Force in the
amount of $272,301.00, and authorizes Mayor Rawn to sign all necessary documents to receive the grant funds.
PASSED and APPROVED on September 1, 2026
Approved:
Molly Rawn, Mayor
Attest:
Kara Paxton, City Clerk Treasurer
Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2026-2763
MEETING OF SEPTEMBER 1, 2026
TO: Mayor Rawn and City Council
THROUGH:
FROM: Mike Reynolds, Police Chief
SUBJECT: 4th Judicial District Drug Task Force SFY2027 Grant Award
RECOMMENDATION:
Staff recommends approval of a resolution to accept a grant award for funding of the 4th Judicial District Drug
Task Force (4th JDDTF) through the Arkansas Department of Finance & Administration's (ADF&A) Justice
Assistance and State Drug Crime Enforcement and Prosecution Grant Programs in the amount of $272,301.
BACKGROUND:
The Arkansas Department of Finance and Administration (ADF&A) has provided federal and state funding to
the City of Fayetteville for multi-jurisdictional drug task force activities since 1991. Grant funding is provided by
the Edward Byrne Memorial Justice Assistance Grant Program and the State Drug Crime Enforcement and
Prosecution Fund. Use of these funds are dictated by the Statewide Strategic Plan adopted by the Arkansas
Alcohol and Drug Abuse Coordinating Council. The City of Fayetteville, as the fiduciary of the 4th JDDTF, is a
sub grantee of the Arkansas Alcohol and Drug Abuse Coordinating Council, and these grant funds can only be
used for law enforcement purposes.
Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove, Farmington, Lincoln,
Greenland, West Fork, Goshen, Elkins, Tontitown, Elm Springs, and Washington County. The DTF Control
Group consists of top law enforcement officials from Fayetteville, Springdale, Elkins, and Washington County.
Fayetteville continues to provide fiduciary oversight of this funding and provides a DTF Supervisor, two (2)
DTF Officers, and a DTF Secretary. Springdale provides one (1) DTF Officer, Washington County provides
one (1) DTF Officer, and Elkins provides one (1) DTF Officer which represents the rural member agencies.
DISCUSSION:
ADF&A’s Office of Intergovernmental Services is offering grant funding through the Justice Assistance and
State Drug Crime Enforcement and Prosecution Grant. The proposed application for grant funding will partially
reimburse personnel expenses of the task force officers. The grant award amount represents $56,559 in
federal grant funding, $169,676 in state funding, and $46,066 in required local in-kind matching funds. The
grant budget would be distributed as follows: Fayetteville - $34,010.96 federal funds, $102,032.86 state funds
with local match of $27,701.27; Springdale - $7,132.52 federal funds, $21,396.56 state funds with local match
of $5,809.09; Washington County - $8,542.80 federal funds, $25,628.38 state funds with local match of
6,957.94 and Elkins - $6,872.72 federal funds, $20,618.20 state funds with local match of $5,597.70.
BUDGET/STAFF IMPACT:
No increase in budgeted funds will be required. The current DTF budget will be sufficient for the balance of
Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
2026. This grant funding will have no impact on current staffing levels. CFDA Number / ALN = 16.738
ATTACHMENTS: 3. Staff Review Form, 4. Staff Review Memo, 5. 4th_JD_2026-2027_Subaward_Packet
Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
479) 575-8323
File #: 2026-2763
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A STATE DRUG CRIME
ENFORCEMENT AND PROSECUTION GRANT FOR STATE FUNDING OF THE FOURTH
JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF $272,301.00, AND TO
AUTHORIZE MAYOR RAWN TO SIGN ALL NECESSARY DOCUMENTS TO RECEIVE
THE GRANT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
State Drug Crime Enforcement and Prosecution Grant for state funding of the Fourth Judicial District
Drug Task Force in the amount of $272,301.00, and authorizes Mayor Rawn to sign all necessary
documents to receive the grant funds.
Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978
Mike Reynolds
Submitted By
City of Fayetteville Staff Review Form
2026-2763
Item ID
9/1/2026
City Council Meeting Date -Agenda Item Only
N/ A for Non-Agenda Item
8/11/2026
Submitted Date
Action Recommendation:
POLICE {200)
Division/ Department
Staff recommends approval of a resolution to accept a grant award for funding of the 4th Judicial District Drug Task
Force {4th JDDTF) through the Arkansas Department of Finance & Administration's (ADF&A) Justice Assistance and
State Drug Crime Enforcement and Prosecution Grant Programs in the amount of $272,301.
2930.200.2960-various
Account Number
31604 / 31605
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Amendment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Drug Enforcement
Fund
4th DTF JAG / 4th DTF Drug Crime Fund
Project Title
Total Amended Budget $
Expenses (Actual+Encum) $
Available Budget $
Item Cost $
Budget Amendment $
Remaining Budget I $
Previous Ordinance or Resolution #
Approval Date:
1,106,082.00
497,752.94
608,329.06 1
608,329.06 1
9/01/2026
Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978
Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978
Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978
Docusign Envelope ID: B743C91C-6E64-BF99-8188-B20B37FA23A0
l`rN
ARKANSAS DEPARTMENT
OFFICE OF INTERGOVERNMENTAL SERVICES
OF
4 FINANCE AND ADMINISTRATION
1515 West Seventh Street, Suite 404
P.O. Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
https://www.dfa.arkansas.gov/intergovernmental-
services
JAG F-1RSAT
CATALOG OF DOMESTIC FEDERAL ASSISTANCE
CFDA Number 16.738 — Edward Byrne Memorial Justice
Assistance Grant 15PBJA-24-GG-04308-JAGX
51 DCF ❑ COAP/COSSAP
Arkansas State Drug Crime Enforcement and
Prosecution Grant Fund (DCF)
1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 6. SUBGRANT NUMBER:
Molly Rawn, Mayor
275041-24JL
4th JD DTF
275041-27DF
113 W. Mountain Street
Fayetteville, AR 72701
7. START DATE: July 1, 2026
END DATE: June 30, 2027
8. AWARD DATE: July 1, 2026
2. FEDERAL IDENTIFICATION NUMBER/UEI:
71-6018462 / ZGAZNS4HKFY3
9. ACTION:
Initial FX]
3. MODIFICATION EFFECTIVE DATE:
Modification
4. MODIFICATION AMOUNT: $
10. AWARD AMOUNT: $272,301
FEDERALAMOUNT: $
FEDERALAMOUNT: $ 56,559
STATE AMOUNT: $
STATE AMOUNT: $169,676
LOCAL MATCH: $
LOCAL MATCH: $ 46,066
No Indirect Rate Cost
5. PROJECT DESCRIPTION
Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the program's jurisdictional area
of operations. This subaward is not an R&D
Read Subrecipient Agreements on page 103 of the guide to see the specific requirements for the subaward document.
DOJ Grants Financial Guide (oip.Rovl
11. SPECIAL
CONDITIONS (Check if applicable)
THEABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH
CONDITIONSOR LIMITATIONS ASSET FORTH IN IT'S APPLICATION AND ALL CERTIFICATIONS,
X
ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED
TO.
This project is supported under Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund
AGENCY APPROVAL
SUBGRANTEE APPROVAL
12. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL
15. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Andy Babbitt
Molly Rawn, Mayor
State Controller
4th JD Drug Task Force (DTF)
13. SIGNATURE OF APPROVING OFFICIAL
14. DATE:
16. SIGNATURE OF AUTHORIZED OFFICIAL
17. DATE:
Signed by:
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9/8/2026
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Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
OMB Number. 4040-0007
Expiration Date: 02/28/2022
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42 U.
S.C. §§6101-6107), which prohibits discrimination on
the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290
ee- 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title Vill of the Civil
Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (1) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, 0) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles 11 and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs. These requirements
apply to all interests in real property acquired for
project purposes regardless of Federal participation i
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole
or in part with Federal funds.
Previous Edition Usable Standard Form 424E (Rev. 7.97)
Authorized for Local Reproduction Prescribed by OMS Circular A-102
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20637FA23A0
9. Will comply, as applicable, with the provisions of the Davis- 13. Will assist the awarding agency in assuring compliance
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act with Section 106 of the National Historic Preservation
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Act of 1966, as amended (16 U.S.C. §470), EO 11593
Work Hours and Safety Standards Act (40 U.S.C. §§327- (identification and protection of historic properties), and
333), regarding labor standards for federally -assisted the Archaeological and Historic Preservation Act of
construction subagreements. 1974 (16 U.S.C. §§469a-1 et seq.).
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of'residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
19. Will comply with the requirements of Section 106(g) of
the Trafficking Victims Protection Act (TVPA) of 2000, as
amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub -recipient from (1) Engaging in severe
forms of trafficking in persons during the period of time
that the award is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the
award or subawards under the award.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL I TITLE
Ma or
1 M,6. raww
APPLICANT ORGANIZATION
i DATE SUBMITTED
4th Judicial District Drug Task Force I 9/01/2026
Standard Form 424B (Rev. 7-97) Back
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
OMB APPROVAL NO. 1121-140
EXPIRES 6/30/2021
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies,
guidelines, and requirements, including 2 C.F.R. Part 2800 (Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards by the Department of Justice), and Ex. Order 12372
(intergoverninental review of federal programs). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial
capability (including finds sufficient to pay any required non-federal share of project cost) to ensure proper
planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal gain.
3. It will give the awarding agency or the Government Accountability Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial assistance.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any
applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in
2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic
properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.), and the
National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subrecipients or contractors to comply) with any applicable
nondiscrimination provisions, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42
U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); the Juvenile Justice and Delinquency
Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Violence Against Women Act (42 U.S.C. § 13925(b)(13)); the
Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); the
Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-
34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683, 1685-86); and the Age Discrimination Act of
1975 (42 U.S.C. §§ 6101-07). It will also comply with Ex. Order 13279, Equal Protection of the Laws for Faith -
Based and Community Organizations; Executive Order 13559, Fundamental Principles and Policymaking Criteria
for Partnerships With Faith -Based and Other Neighborhood Organizations; and the DOJ implementing regulations
at 28 C.F.R. Part 38.
7. If a governmental entity —
a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of
federal and federally -assisted programs; and
b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain political
activities of State or local government employees whose principal employment is in connection with an activity
financed in whole or in part by federal assistance.
kd� rawy' 9/01/2026
Signature of Contracting Official Date
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub -Recipient)
This certification is required by the regulatioons implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published as
Part VI of the May 26, 1988 Federal Register (pages 19160-19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department of agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certificaiton, such prospective participant shall attach an explanation to this proposal.
Molly Rawn, Mayor
Name and Title of Authorized Representative
kb� rAaA/ 9/01/2026
Signature Date
4th Judicial District Drug Task Force
Name of Organization
1800 North Stephen Carr Memorial Blvd, Fayetteville, AR 72704
Address of Organization
OJP FORM 4061/1 (REV. 2/89) Previous editions are obsolete
Docusign Envelope ID: 6743C91C-6E64-8F99-8188-B20B37FA23A0
Instructions for Certification
1. By signing and submitting this proposal, the prosective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certificaiton, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transction," "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposes," and "voluntarily
excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of
rules implementing Executive Order 12549.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with
a person who is debared, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —
Lower Tier Covered Transaction," without modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may check the
Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
reports in order to render in good faith the certification requred by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
a" U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
,. ,� OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonpro-curement) and
Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING
Section 1352, Title 31 of the U.S. Code, and public (Federal, State, or local) transaction or contract under a
As required by SCFR Part Tit for persons entering into a public transaction; violation of Federal or State antitrust statutes
implemented at
or commission of grant or cooperative agreement over $100,000, as defined at t
28 CFR Part 69, the applicant certifies that:
bribery, falsification or destruction of records, making false
embezzlement, theft, forgery,
statements, or receiving stolen property;
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities;' in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-
tification be included in the award documents for all subawards
at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub -
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for prospec-
tive participants in primary covered transactions, as defined at
28 CFR Part 67, Section 67.510—
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debar-
ment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department
or agency;
(b) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connec-
tion with obtaining, attempting to obtain, or performing a
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this applica-
tion had one or more public transactions (Federal, State, or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG -FREE WORKPLACE
(GRANTEES OTHERTHAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620—
A. The applicant certifies that it will or will continue to provide
a drug -free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on -going drug -free awareness program to
inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph (a);
(d) Notifying the employee in the statement required by para-
graph (a) that, as a condition of employment under the grant,
the employee will—
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE.
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction;
Check ❑ if there are workplaces on file that are not indentified
(e) Notifying the agency, in writing, within 10 calendar days
here.
after receiving notice under subparagraph (d)(2) from an
Section 67, 630 of the regulations provides that a grantee that
employee or otherwise receiving actual notice of such convic-tion.
is a State may elect to make one certification in each Federal
Employers of convicted employees must provide notice, including
fiscal year. A copy of which should be included with each ap-
position title, to: Department of Justice, Office of
plication for Department of Justice funding. States and State
Justice Programs, ATTN: Control Desk, 633 Indiana Avenue,
agencies may elect to use OJP Form 4061/7.
N.W., Washington, D.C. 20531. Notice shall include the iden-
tification number(s) of each affected grant;
Check ❑ if the State has elected to complete OJP Form
(f) Taking one of the following actions, within 30 calendar
4061/7.
days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted—
DRUG -FREE WORKPLACE
(1) Taking appropriate personnel action against such an
(GRANTEES WHO ARE INDIVIDUALS)
employee, up to and including termination, consistent with the
As required by the Drug -Free Workplace Act of 1988, and
requirements of the Rehabilitation Act of 1973, as amended; or
implemented at 28 CFR Part 67, Subpart F, for grantees, as
(2) Requiring such employee to participate satisfactorily in a
defined at 28 CFR Part 67; Sections 67.615 and 67.620—
drug abuse assistance or rehabilitation program approved for
A. As a condition of the grant, I certify that I will not engage
such purposes by a Federal, State, or local health, law enforce-
in the unlawful manufacture, distribution, dispensing, posses-
ment, or other appropriate agency;
sion, or use of a controlled substance in conducting any
(g) Making a good faith effort to continue to maintain a drug-
activity with the grant; and
free workplace through implementation of paragraphs (a), (b),
B. If convicted of a criminal drug offense resulting from a
(c), (d), (e), and (f).
violation occurring during the conduct of any grant activity, I
B. The grantee may insert in the space provided below the
will report the conviction, in writing, within 10 calendar days
site(s) for the performance of work done in connection with
of the conviction, to: Department of Justice, Office of Justice
the specific grant:
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W.,
Washington, D.C. 20531.
Place of Performance (Street address, city, county, state, zip
code)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
4th Judicial District Drug Task Force
1800 North Stephen Carr Memorial Blvd
Fayetteville, AR 72704
SFY2027 4th JDDTF Grant Award
71-6018462
2. Application Number and/or Project Name
3. Grantee IRS/Vendor Number
Molly Rawn, Mayor
4. Typed Name and Title of Authorized Representative
r vt bu'Iw.w v ,
9/01 /2026
5. Signature
6. Date
`U.S. Government Printing Office: 1996 - 405-037/40014
Docusign Envelope ID: B743C9lC-6E64-8F99-8188-B20B37FA23A0
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C not all three. ff recipient
cnrnnletps Sortinn A or C and suh-Qrantc a single award over 9500.000. in addition. vlease comolete Section D.
Recipient's Name:
Address:
Is agency a; ❑ Direct or ❑ Sub recipient of OJP, OVW or COPS funding? I Law Enforcement A enc ? ❑ Yes ❑ No
DUNS Number: Vendor Number (only if direct recipient)
Name and Title of Contact Person:
Telephone Number:
E-Mail Address:
Section A —Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply.
❑ Less than fifty employees. ❑ Indian Tribe ❑ Medical Institution.
❑ Nonprofit Organization ❑ Educational Institution ❑ Receiving a single award(s) less than $25,000.
I, Molly Rawn [responsible
official], certify that _4th Judicial District Drug Task Force
[recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302.
I further certify that 4th Judicial District Drug Task Force
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
If recipient sub -grants a single award over $500, 000, in addition, please complete Section D
Molly Rawn khl6 rawv, 9/01/2026
Print or Type Marne and Title Signature Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
If a recipient agency hasflfty or more employees and is receiving a single award or, subaward, of'$25, 000 or more, but less than $500, 000, then
the recipient agency does not have to submit an EEOP to the OCR.for review as long as it certifies the following (42 C.F.R. § 42.305):
I, [responsible
official], certify that
[recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less
than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
[organization],
[address].
Print or Type Name and Title Signature Date
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward, of $500, 000 or more, then the recipient agency
must send an EEOP Short Form to the OCR, for review.
I, [responsible
official], certify that
[recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an
EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on
[date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
If recipient sub -grants a single award over $500, 000, in addition, please complete Section D
Print or Type Name and Title Signature Date
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
Section D—Declaration Stating that Recipient Subawards a Single Award Over $500,000
ff a recipient agency, subawards a single award of'$500, 000 or more then the granting agency should provide a list; ineluding, name, address
and DUNS # of each such sub -recipient.
Sub -Recipient Agency Name/Address Sub -Recipient DUNS Number
If'additional space in necessary, please duplicate this page.
OMB Control No. 1 121-0340 Expiration Date: 12/31/2015
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
INSTRUCTIONS
Completing the Certification Form
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
The federal regulations implementing the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, require some recipients of financial assistance from the U.S. Department of Justice subject to the statute's
administrative provisions to create, keep on file, submit to the Office for Civil Rights (OCR) at the Office of Justice
Programs (OJP) for review, and implement an Equal Employment Opportunity Plan (EEOP). See 28 C.F.R. pt. 42, subpt.
E. All awards from the Office of Community Oriented Policing Services (COPS) are subject to the EEOP requirements;
many awards from OJP, including awards from the Bureau of Justice Assistance (BJA), the Office of Juvenile Justice and
Delinquency Prevention (OJJDP), and the Office for Victims of Crime (OVC) are subject to the EEOP requirements; and
many awards from the Office on Violence Against Women (OVW) are also subject to the EEOP requirements. If you
have any questions as to whether your award from the U.S. Department of Justice is subject to the Safe Streets Act's
EEOP requirements, please consult your grant award document, your program manager, or the OCR.
Recipients should complete either Section A or Section B or Section C, not all three. If recipient completes Section
A or C and sub -grants a single award over $500,000, in addition, please complete Section D.
Section A
The regulations exempt some recipients from all of the EEOP requirements. Your organization may claim an exemption
from all of the EEOP requirements if it meets any of the following criteria: it is a nonprofit organization, an educational
institution, a medical institution, or an Indian tribe; or it received an award under $25,000; or it has less than fifty
employees. To claim the complete exemption from the EEOP requirements, complete Section A.
Section B
Although the regulations require some recipients to create, maintain on file, and implement an EEOP, the regulations
allow some recipients to forego submitting the EEOP to the OCR for review. Recipients that (1) are a unit of state or local
government, an agency of state or local government, or a private business; and (2) have fifty or more employees; and (3)
have received a single grant award of $25,000 or more, but less than $500,000, may claim the limited exemption from the
submission requirement by completing Section B. In completing Section B, the recipient should note that the EEOP on
file has been prepared within twenty-four months of the date of the most recent grant award.
Section C
Recipients that (1) are a unit of state or local government, an agency of state or local government, or a private business,
and (2) have fifty or more employees, and (3) have received a single grant award of $500,000 or more, must prepare,
maintain on file, submit to the OCR for review, and implement an EEOP. Recipients that have submitted an EEOP
Utilization Report (or in the process of submitting one) to the OCR, should complete Section C.
Section D
Recipients that (1) receive a single award over $500,000; and (2) subaward a single award of $500,000 or more must
provide a list; including, name, address and DUNS # of each such sub -recipient by completing Section D.
Submission Process
Recipients should download the online Certification Form, complete required sections, have the appropriate official sign
it, electronically scan the signed document, and then send the signed document to the following e-mail address:
EEOPForms@usdoj.gov. The doeirment must have the following title: ESOP Certification. If you have questions about
completing or submitting the Certification Form, please contact the Office for Civil Rights, Office of Justice Programs,
810 7th Street, NW, Washington, DC 20531 (Telephone: (202) 307-0690 and TTY: (202) 307-2027).
OMB Approval No. 1121-0340 Expiration Date: 1.2/31/15
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
Public Reporting Burden Statement
Paperwork Reduction Act Notice. Under the Paperwork Reduction Act, a person is not required to respond to a collection
of information unless it displays a current valid OMB control number. We try to create forms and instructions that are
accurate, can be easily understood, and which impose the least possible burden on you to provide us with information.
The estimated minimum average time to complete and file this application is 20 minutes per form. If you have any
comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write to the
Office of Justice Programs, 81.0 7th Street, N.W., Washington, D.C. 20531.
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
Initial
Here Special Conditions
Condition 1
Meaningful access requirement for individuals with limited English proficiency
The recipient, and any subrecipient at any tier, must take reasonable steps to ensure
that individuals with limited English proficiency (LEP) have meaningful access to their
programs and activities to comply with Title VI of the Civil Rights Act of 1964 (Title VI),
Al which prohibits discrimination on the basis of national origin, including discrimination
against individuals with LEP. Such steps may require providing language assistance
services, such as interpretation or translation services. The Department of Justice
guidance on compliance with this requirement may be found at "Guidance to Federal
Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472)
(https://www.federaIregister.gov/d/02-15207) and is incorporated by reference here.
Condition 2
Compliance with general appropriations -law restrictions on the use of federal funds
(FY 2024)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable restrictions on the use of federal funds set out in federal appropriations
A.r statutes. Pertinent restrictions that may be set out in applicable appropriations acts
are indicated at https://omp.gov/funding/Explore/FY24AppropriationsRestrictions.htm
and are incorporated by reference here. Should a question arise as to whether a
particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact
OJP for guidance, and may not proceed without the express prior written approval of
OJP.
Condition 3
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -
28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
AV applicable requirements of 28
C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 states that recipients may not use direct
Federal financial assistance from the Department to support or engage in any
explicitly religious activities except when consistent with the Establishment
Clause of the First Amendment and any other applicable requirements. An
organization receiving Federal financial assistance also may not, in providing
services funded by the Department of Justice, or in their outreach activities
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SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
related to such services, discriminate against a program beneficiary or prospective
program beneficiary on the basis of religion, a religious belief, a refusal to hold a
religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and
subrecipient ("subgrantee") organizations that engage in or conduct explicitly
religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith -based or religious organizations. In addition, Part 38
states that a faith -based organization that participates a Department of Justice
funded program retains its independence from the Government and may continue
to carry out its mission consistent with religious freedom and conscience
protections in Federal law.
hr Recipients and subrecipients that provide social services under this award must
give written notice to beneficiaries and prospective beneficiaries prior to the
provision of services (if practicable) which shall include language substantially
similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A
sample written notice may be found at https://www.ojp.gov/program/civil-rights-
office/partnerships-faith-based-and-other-neighborhood-organizations.
Acr
In certain instances, a faith -based or religious organization may be able to take
religion into account when making hiring decisions, provided it satisfies certain
requirements. For more information, please see https://www.ojp.gov/
fund ing/explore/legaloverview2024/civil rig htsrequirements.
Condition 4
Requirements of the award; remedies for non-compliance or for materially false
statements
The conditions of this award are material requirements of the award. Compliance
with any assurances or certifications submitted by or on behalf of the recipient that
relate to conduct during the period of performance also is a material requirement
of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of
Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one
or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of
performance, are (or will be during the period of performance) set out through the
Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special
circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by
reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized
recipient official accepts all material requirements of the award, and specifically
adopts, as if personally executed by the authorized recipient official, all assurances
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SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
or certifications submitted by or on behalf of the recipient that relate to conduct
during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set
out in full below, a condition incorporated by reference below, or an assurance or
certification related to conduct during the award period -- may result in OJP
taking appropriate action with respect to the recipient and the award. Among other
things, the OJP may withhold award funds, disallow costs, or suspend or
terminate the award. DOJ, including OJP, also may take other legal action as
appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government
related to this award (or concealment or omission of a material fact) may be the
subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties
A4 and administrative remedies for false claims or otherwise (including under 31
U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or
unenforceable by its terms, that provision shall first be applied with a limited
construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such
provision shall be deemed severable from this award.
Condition 5
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or
OVW, as appropriate) may withhold award funds, or may impose other related
kr requirements, if (as determined by the DOJ awarding agency) the recipient does
not satisfactorily and promptly address outstanding issues from audits required by
the Part 200 Uniform Requirements (or by the terms of this award), or other
outstanding issues that arise in connection with audits, investigations, or reviews
of DOJ awards.
Condition 6
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit
hr Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2
C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this
award from OJP.
For more information and resources on the Part 200 Uniform Requirements as
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SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
they relate to OJP awards and subawards ("subgrants"), see the OJP website at
https://oip.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient
(and any subrecipient ("subgrantee") at any tier) must retain -- typically for a
period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and
NL� any subrecipient ("subgrantee") at any tier) must provide access, include
performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated
at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other
materials prepared or distributed by OJP that may appear to conflict with, or
differ in some way from, the provisions of the Part 200 Uniform Requirements,
the recipient is to contact OJP promptly for clarification.
Condition 7
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly
Akr refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a
principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award-- (1) submitted a claim that violates
the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining
to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under
this award should be reported to the OIG by--(1) online submission accessible via
the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select
"Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of
the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950
Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to
the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881
(fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
Condition 8
Akr Compliance with applicable rules regarding approval, planning, and reporting of
conferences, meetings, trainings, and other events
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SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with
all applicable laws, regulations, policies, and official DOJ guidance (including
specific cost limits, prior approval and reporting requirements, where applicable)
governing the use of federal funds for expenses related to conferences (as that
term is defined by DOJ), including the provision of food and/or beverages at such
I° conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide (currently, as
section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Condition 9
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and
hr effectiveness of work under this award. The data must be provided to OJP in the
manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports
compliance with the Government Performance and Results Act (GPRA) and the
GPRA Modernization Act of 2010, and other applicable laws.
Condition 10
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial
ftr Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide"
available at https://ojp.gov/financiaiguide/DOJ/index.htm), including any updated
version that may be posted during the period of performance. The recipient agrees
to comply with the DOJ Grants Financial Guide.
Condition 11
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -
28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
hr applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of
28 C.F.R. Part 42 that relate to an equal employment opportunity program.
Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. §
42.505(f) contain notice requirements that covered recipients must follow regarding
the dissemination of information regarding federal nondiscrimination requirements.
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SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
Condition 12
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application
for the award (as approved by DOJ)(or in the application for any subaward, at any
tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the
award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of
A.r individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of
suitability before certain individuals may interact with participating minors. This
requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https:Hojp.gov/funding/Explore/Interact-Minors.htm (Award condition:
Determination of suitability required, in advance, for certain individuals who may
interact with participating minors), and are incorporated by reference here.
Condition 13
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United
States that is or will be funded (in whole or in part) with award funds, the
recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C.
Akr 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are
or will be involved in activities under this award of both—
(1)this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking,
make it unlawful, in the United States, to hire (or recruit for employment) certain
aliens.
C. Provide training (to the extent necessary) to those persons required by this
condition to be notified of the award requirement for employment eligibility
verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part
200 Uniform Requirements), maintain records of all employment eligibility
verifications pertinent to compliance with this award condition in accordance
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SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
with Form 1-9 record retention requirements, as well as records of all pertinent
notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient
compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal
program, award funds may be obligated for the reasonable, necessary, and
allocable costs (if any) of actions designed to ensure compliance with this
condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities
under this award" specifically includes (without limitation) any and all recipient (or
any subrecipient) officials or other staff who are or will be involved in the hiring
process with respect to a position that is or will be funded (in whole or in part) with
award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification
of employment eligibility, the recipient (or any subrecipient) may choose to
participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify
(and follows the proper E-Verify procedures, including in the event of a "Tentative
Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility
for each hiring for a position in the United States that is or will be funded (in whole
or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico,
Guam, the Virgin Islands of the United States, and the Commonwealth of the
Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any
recipient, any subrecipient at any tier, or any person or other entity, to violate
any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to
relieve any recipient, any subrecipient at any tier, or any person or other entity,
of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
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Questions about E-Verify should be directed to DHS. For more information
about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-
Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
hr VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP,
before award acceptance.
Condition 14
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages
Akr recipients and subrecipients ("subgrantees") to adopt and enforce policies banning
employees from text messaging while driving any vehicle during the course of
performing work funded by this award, and to establish workplace safety policies
and conduct education, awareness, and other outreach to decrease crashes
caused by distracted drivers.
Condition 15
Restrictions and certifications regarding non -disclosure agreements and related
hr matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives
a procurement contract or subcontract with any funds under this award, may
require any employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the
reporting (in accordance with law) of waste, fraud, or abuse to an investigative or
law enforcement representative of a federal department or agency authorized to
receive such information.
The foregoing is not intended, and shall not be understood by the agency making
this award, to contravene requirements applicable to Standard Form 312 (which
relates to classified information), Form 4414 (which relates to sensitive
compartmented information), or any other form issued by a federal department or
agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit
or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
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b. certifies that, if it learns or is notified that it is or has been requiring its
employees or contractors to execute agreements or statements that prohibit or
otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or
abuse as described above, it will immediately stop any further obligations of
award funds, will provide prompt written notification to the federal agency making
this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards
("subgrants"), procurement contracts, or both--
hr I a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes
may or will receive award funds (whether through a subaward ("subgrant"),
procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to
support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or
subcontractor entity that receives funds under this award is or has been requiring
its employees or contractors to execute agreements or statements that prohibit or
otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or
abuse as described above, it will immediately stop any further obligations of award
funds to or by that entity, will provide prompt written notification to the federal
agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
Condition 16
OJP Training Guiding Principles
Ikr
Any training or training materials that the recipient -- or any subrecipient
("subgrantee") at any tier -- develops or delivers with OJP award funds must
adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-
grantees-and-subgrantees.
Condition 17
Specific post -award approval required to use a noncompetitive approach in
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any procurement contract that would exceed $250,000
Akr The recipient, and any subrecipient ("subgrantee") at any tier, must comply with
all applicable requirements to obtain specific advance approval to use a
noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to
agreements that -- for purposes of federal grants administrative requirements --
OJP considers a procurement "contract" (and therefore does not consider a
subaward).
The details of the requirement for advance approval to use a noncompetitive
approach in a procurement contract under an OJP award are posted on the OJP
web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $250,000)), and are
incorporated by reference here.
Condition 18
Requirement to report potentially duplicative funding
A&K If the recipient currently has other active awards of federal funds, or if the recipient
receives any other award of federal funds during the period of performance for this
award, the recipient promptly must determine whether funds from any of those
other federal awards have been, are being, or are to be used (in whole or in part)
for one or more of the identical cost items for which funds are provided under this
award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or
OVW, as appropriate) in writing of the potential duplication, and, if so requested by
the DOJ awarding agency, must seek a budget -modification or change -of -project -
scope Grant Award Modification (GAM) to eliminate any inappropriate duplication
of funding.
Condition 19
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
kr The recipient (and any subrecipient at any tier) must comply with, and is subject to,
all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified
circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a
substantial and specific danger to public health or safety, or a violation of law,
rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant
native language of the workforce), of employee rights and remedies under 41
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U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712
sly r to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW,
as appropriate) for guidance.
Condition 20
Requirements pertaining to prohibited conduct related to trafficking in persons
(including reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with
all applicable requirements (including requirements to report allegations)
pertaining to prohibited conduct related to the trafficking of persons, whether on
the part of recipients, subrecipients ("subgrantees"), or individuals defined (for
purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to
trafficking in persons are posted on the OJP web site at
https:Hojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by recipients and subrecipients related to trafficking
in persons (including reporting requirements and OJP authority to terminate
award)), and are incorporated by reference here.
Condition 21
Requirement to report actual or imminent breach of personally identifiable
Akr information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in
place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if
it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains,
disseminates, discloses, or disposes of "Personally Identifiable Information (PII)"
(2 CFR 200.1) within the scope of an OJP grant -funded program or activity, or (2)
uses or operates a "Federal information system" (OMB Circular A-130). The
recipient's breach procedures must include a requirement to report actual or
imminent breach of PII to an OJP Program Manager no later than 24 hours after
an occurrence of an actual breach, or the detection of an imminent breach.
Condition 22
Requirements related to System for Award Management and Universal Identifier
kr Requirements
The recipient must comply with applicable requirements regarding the System for
Award Management (SAM), currently accessible at https://www.sam.gov/. This
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hr
A&F
includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards
("subgrants") to first -tier subrecipients (first -tier "subgrantees"), including restrictions
on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity
identifiers are posted on the OJP web site at
https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award
Management (SAM) and Universal Identifier Requirements), and are
incorporated by reference here.
This condition does not apply to an award to an individual who received the
award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
Condition 23
Compliance with restrictions on the use of federal funds --prohibited and controlled
equipment under OJP awards
Consistent with Executive Order 14074, "Advancing Effective, Accountable
Policing and Criminal Justice Practices To Enhance Public Trust and Public
Safety," OJP has prohibited the use of federal funds under this award for
purchases or transfers of specified equipment by law enforcement agencies. In
addition, OJP requires the recipient, and any subrecipient ("subgrantee") at any
tier, to put in place specified controls prior to using federal funds under this award
to acquire or transfer any property identified on the "controlled equipment" list.
The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award
condition: Compliance with restrictions on the use of federal funds --prohibited and
controlled equipment under OJP awards), and are incorporated by reference
here.
Condition 24
kr Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be
used by the recipient, or any subrecipient ("subgrantee") at any tier, either
directly or indirectly, to support or oppose the enactment, repeal, modification, or
adoption of any law, regulation, or policy, at any level of government. See 18
U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically
authorizes certain activities that otherwise would be barred by law.)
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Another federal law generally prohibits federal funds awarded by OJP from being
used by the recipient, or any subrecipient at any tier, to pay any person to
influence (or attempt to influence) a federal agency, a Member of Congress, or
kf Congress (or an official or employee of any of them) with respect to the awarding
of a federal grant or cooperative agreement, subgrant, contract, subcontract, or
loan, or with respect to actions such as renewing, extending, or modifying any
such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including
an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a
recipient (or subrecipient) would or might fall within the scope of these prohibitions,
the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Condition 25
k}2 All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements for authorization of any subaward. This condition applies
to agreements that -- for purposes of federal grants administrative requirements -
- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the
OJP web site at https://ojp.gov/ funding/Explore/SubawardAuthorization.htm (Award
condition: All subawards ("subgrants") must have specific federal authorization),
and are incorporated by reference here.
Condition 26
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -
hr 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on
the basis of sex in certain "education programs."
Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered
recipients must follow regarding the dissemination of information regarding federal
nondiscrimination requirements
hr Condition 27
The recipient understands that, in accepting this award, the Authorized
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Representative declares and certifies, among other things, that he or she
possesses the requisite legal authority to accept the award on behalf of the
Akr recipient entity and, in so doing, accepts (or adopts) all material requirements
that relate to conduct throughout the period of performance under this award.
The recipient further understands, and agrees, that it will not assign anyone to the
role of Authorized Representative during the period of performance under the
award without first ensuring that the individual has the requisite legal authority.
Condition 28
Body -worn cameras, policies and procedures
In accepting this award, the recipient agrees not to use award funds for purchases
of body -worn cameras or related expenses for any agency unless that agency has
policies and procedures in place that reinforce appropriate agency Use of Force
policies and training and address technology usage, evidence acquisition, data
storage and retention, as well as privacy issues, accountability and discipline.
Condition 29
kr Body armor - compliance with NIJ standards and other requirements
Ballistic -resistant and stab -resistant body armor purchased with award funds
may be purchased at any threat level, make or model, from any distributor or
manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards, and is
listed on the NIJ Compliant Body Armor Model List. In addition, ballistic -resistant
and stab -resistant body armor purchased must be made in the United States and
must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ
standard information and the NIJ Compliant Body Armor List may be found by
following the links located on the NIJ Body Armor page: https:Hnij.ojp.gov/
topics/equipment-and-technology/body-armor. In addition, if recipient uses funds
under this award to purchase body armor, the recipient is strongly encouraged to
have a "mandatory wear" policy in effect. There are no requirements regarding
the nature of the policy other than it be a mandatory wear policy for all uniformed
officers while on duty.
Condition 30
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and
hr procedures, and to cooperate with BJA and OCFO on all grant monitoring
requests, including requests related to desk reviews, enhanced programmatic desk
reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all
documentation necessary to complete monitoring tasks, including documentation
related to any subawards made under this award. Further, the recipient agrees to
abide by reasonable deadlines set by BJA and OCFO for providing the requested
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documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in
hr sanctions affecting the recipient's DOJ awards, including, but not limited to:
withholdings and/or other restrictions on the recipient's access to grant funds;
referral to the Office of the Inspector General for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
Condition 31
Any written, visual, or audio publications funded in whole or in part under this
Atr award, with the exception of press releases, shall contain the following statements:
"This project was supported by Grant No. <AWARD_NUMBER> awarded by the
Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of
the Department of Justice's Office of Justice Programs, which also includes the
Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile
Justice and Delinquency Prevention, the Office for Victims of Crime, and the
SMART Office. Points of view or opinions in this document are those of the author
and do not necessarily represent the official position or policies of the U.S.
Department of Justice." The current edition of the DOJ Grants Financial Guide
provides guidance on allowable printing and publication activities.
Akr
Condition 32
Any Web site that is funded in whole or in part under this award must include the
following statement on the home page, on all major entry pages (i.e., pages
(exclusive of documents) whose primary purpose is to navigate the user to interior
content), and on any pages from which a visitor may access or use a Web -based
service, including any pages that provide results or outputs from the service: "This
Web site is funded in whole or in part through a grant from the Bureau of Justice
Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the
U.S. Department of Justice nor any of its components operate, control, are
responsible for, or necessarily endorse, this Web site (including, without limitation,
its content, technical infrastructure, and policies, and any services or tools
provided)." The full text of the foregoing statement must be clearly visible on the
home page. On other pages, the statement may be included through a link,
entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the
statement.
Condition 33
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all
confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are
applicable to collection, use, and revelation of data or information. The recipient
further agrees, as a condition of award approval, to submit a Privacy Certificate
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that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28
Akr
C.F.R. 22.23.
Condition 34
Akr
The recipient agrees to cooperate with any assessments, national evaluation
efforts, or information or data collection requests, including, but not limited to, the
provision of any information required for the assessment or evaluation of any
activities within this project.
Condition 35
Akr
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of
28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of
human research subjects, including obtainment of Institutional Review Board approval,
if appropriate, and subject informed consent.
Condition 36
Justification of consultant rate
Nt.r
Approval of this award does not indicate approval of any consultant rate in excess
of $650 per day. A detailed justification must be submitted to and approved by the
OJP program office prior to obligation or expenditure of such funds.
Condition 37
Al
The recipient agrees that no funds under this grant award (including via subcontract
or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which
includes unmanned aircraft vehicles (UAV), or for any accompanying accessories
to support UAS.
Condition 38
Compliance with 28 C.F.R. Part 23
kr
With respect to any information technology system funded or supported by funds
under this award, the recipient (and any subrecipient at any tier) must comply
with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP
determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part
23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient
may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a
fine with federal funds.
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Akr
Condition 39
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's
Global Justice Information Sharing Initiative (Global) guidelines. The recipient
(and any subrecipient at any tier) must conform to the Global Standards Package
(GSP) and all constituent elements, where applicable, as described at: https:/ /
it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier)
must document planned approaches to information sharing and describe
compliance with the GSP and appropriate privacy policy that protects shared
information, or provide detailed justification for why an alternative approach is
recommended.
Condition 40
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all
applicable statutes, regulations, award conditions, and the DOJ Grants Financial
Guide, and must include the applicable conditions of this award in any subaward.
Among other things, the recipient is responsible for oversight of subrecipient
spending and monitoring of specific outcomes and benefits attributable to use of
award funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under
this award.
Condition 41
"Methods of Administration" - monitoring compliance with civil rights laws and
hr nondiscrimination provisions
The recipient's monitoring responsibilities include monitoring of subrecipient
compliance with applicable federal civil rights laws and nondiscrimination
provisions. Within 90 days of the date of award acceptance, the recipient must
submit to OJP's Office for Civil Rights (at Civil Rig htsMOA@usdoj.gov) written
Methods of Administration ("MOX) for subrecipient monitoring with respect to
civil rights requirements. In addition, upon request by OJP (or by another
authorized federal agency), the recipient must make associated documentation
available for review.
The details of the recipient's obligations related to Methods of Administration are
posted on the OJP web site at https://ojp.gov/funding/Explore/StateMethodsAdmin-
FY2017update.htm (Award condition: "Methods of Administration" - Requirements
applicable to States (FY 2017 Update)), and are incorporated by reference here.
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Condition 42
Law enforcement task forces - required training
A"r Within 120 days of award acceptance, each current member of a law enforcement
task force funded with award funds who is a task force commander, agency
executive, task force officer, or other task force member of equivalent rank, must
complete required online (internet-based) task force training. Additionally, all future
task force members must complete this training once during the period of
performance for this award, or once every four years if multiple OJP awards
include this requirement.
The required training is available free of charge online through the BJA-funded
Center for Task Force Integrity and Leadership (www.ctfli.org). The training
addresses task force effectiveness, as well as other key issues including
privacy and civil liberties/rights, task force performance measurement,
personnel selection, and task force oversight and accountability. If award funds
are used to support a task force, the recipient must compile and maintain a
task force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and
the Center for Task Force Integrity and Leadership (www.ctfli.org).
Condition 43
Compliance with National Environmental Policy Act and related statutes
hr Upon request, the recipient (and any subrecipient at any tier) must assist BJA in
complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact
analyses requirements in the use of these award funds, either directly by the
recipient or by a subrecipient. Accordingly, the recipient agrees to first determine
if any of the following activities will be funded by the grant, prior to obligating funds
for any of these purposes. If it is determined that any of the following activities will
be funded by the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out
below, whether or not they are being specifically funded with these award funds.
That is, as long as the activity is being conducted by the recipient, a subrecipient,
or any third party, and the activity needs to be undertaken in order to use these
award funds, this condition must first be met. The activities covered by this
condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or
historically sensitive area, including properties located within a 100-year flood
plain, a wetland, or habitat for endangered species, or a property listed on or
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eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either
Akr (a) result in a change in its basic prior use or (b) significantly change its size;
hr
d. Implementation of a new program involving the use of chemicals other than
chemicals that are (a) purchased as an incidental component of a funded activity
and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine
laboratory operations, including the identification, seizure, or closure of
clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact
Statement, as directed by BJA. The recipient further understands and agrees to
the requirements for implementation of a Mitigation Plan, as detailed at
https://bja.gov/Funding/nepa.htmi, for programs relating to methamphetamine
laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For
any of the recipient's or its subrecipients' existing programs or activities that will
be funded by these award funds, the recipient, upon specific request from BJA,
agrees to cooperate with BJA in any preparation by BJA of a national or program
environmental assessment of that funded program or activity.
Condition 44
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient,
with respect to a subaward) is required to establish a trust fund account.
Recipients (and subrecipients) must maintain advance payments of federal
awards in interest -bearing accounts, unless regulatory exclusions apply (2 C.F.R.
200.305(b)(8)). The trust fund, including any interest, may not be used to pay
debts or expenses incurred by other activities beyond the scope of the Edward
Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also
agrees to obligate the award funds in the trust fund (including any interest earned)
during the period of performance for the award and expend within 90 days
thereafter. Any unobligated or unexpended funds, including interest earned, must
be returned to OJP at the time of closeout.
Page 19 of 22
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
Condition 45
kr Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub -awarded funding from this
JAG award must submit quarterly accountability metrics data related to training that
officers have received on the use of force, racial and ethnic bias, de- escalation of
conflict, and constructive engagement with the public.
Condition 46
If award funds are used for DNA testing of evidentiary materials, any resulting
A1r eligible DNA profiles must be uploaded to the Combined DNA Index System
("CODIS," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS. With the exception of Forensic Genetic
Genealogy, no profiles generated under this award may be entered or uploaded
into any non -governmental DNA database without prior express written approval
from BJA. Award funds may not be used for the purchase of DNA equipment and
supplies unless the resulting DNA profiles may be accepted for entry into CODIS.
Booking agencies should work with their state CODIS agency to ensure all
requirements are met for participation in Rapid DNA (see National Rapid DNA
Booking Operational Procedures Manual).
Condition 47
Recipients utilizing award funds for forensic genealogy testing must adhere to the
United States Department of Justice Interim Policy Forensic Genealogical DNA
A&r Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/ download),
and must collect and report the metrics identified in Section IX of that document to
BJA.
Condition 48
Submission of eligible records relevant to the National Instant Background Check
System
hr Consonant with federal statutes that pertain to firearms and background checks --
including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient
at any tier) uses this award to fund (in whole or in part) a specific project or program
(such as a law enforcement, prosecution, or court program) that results in any
court dispositions, information, or other records that are "eligible records" (under
federal or State law) relevant to the National Instant Background Check System
(NICS), or that has as one of its purposes the establishment or improvement of
records systems that contain any court dispositions, information, or other records
that are "eligible records" (under federal or State law) relevant to the NICS, the
recipient (or subrecipient, if applicable) must ensure that all such court
dispositions, information, or other records that are "eligible records" (under federal
or State law) relevant to the NICS are promptly made available to the NICS or to
the "State" repository/database that is electronically available to (and accessed by)
the NICS, and -- when appropriate -- promptly must update, correct, modify, or
Page 20 of 22
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
remove such NICS- relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit
ikr evidence to demonstrate diligent monitoring of compliance with this condition
(including subrecipient compliance). DOJ will give great weight to any such
evidence in any express written determination regarding this condition.
Condition 49
Prohibition on use of award funds for match under BVP program
kr
JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof
Vest Partnership (BVP) program.
Condition 50
Extreme risk protection programs funded by JAG must include, at a minimum: pre -
deprivation and post -deprivation due process rights that prevent any violation or
infringement of the Constitution of the United States, including but not limited to
the Bill of Rights, and the substantive or procedural due process rights guaranteed
under the Fifth and Fourteenth Amendments to the Constitution of the United
States, as applied to the States, and as interpreted by State courts and United
States courts (including the Supreme Court of the United States). Such programs
must include, at the appropriate phase to prevent any violation of constitutional
rights, at minimum, notice, the right to an in -person hearing, an unbiased
adjudicator, the right to know opposing evidence, the right to present evidence,
and the right to confront adverse witnesses; the right to be represented by counsel
at no expense to the government; pre -deprivation and post -deprivation heightened
evidentiary standards and proof which mean not less than the protections afforded
to a similarly situated litigant in Federal court or promulgated by the State's
evidentiary body, and sufficient to ensure the full protections of the Constitution of
the United States, including but not limited to the Bill of Rights, and the substantive
and procedural due process rights guaranteed under the Fifth and Fourteenth
Amendments to the Constitution of the United States, as applied to the States, and
as interpreted by State courts and United States courts (including the Supreme
Court of the United States). The heightened evidentiary standards and proof under
such programs must, at all appropriate phases to prevent any violation of any
constitutional right, at minimum, prevent reliance upon evidence that is unsworn or
unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague,
speculative, and lacking a foundation; and penalties for abuse of the program.
Page 21 of 22
Docusign Envelope ID: B743C91C-6E64-8F99-8188-B20B37FA23A0
SPECIAL CONDITIONS FOR FEDERAL AWARD 15PBJA-24-GG-04308-JAGX
Condition 51
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited
by the JAG program statute, unless, as set forth at 34 U.S.C. 10152, the BJA
Director certifies that extraordinary and exigent circumstances exist, making such
expenditures essential to the maintenance of public safety and good order.
Condition 52
Exceptions regarding Prohibited and Controlled Equipment under OJP awards
hr Notwithstanding any provision to the contrary in the other terms and conditions of
this award, including in the condition regarding "Compliance with restrictions on the
use of federal funds --prohibited and controlled equipment under OJP awards," the
requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to
Other LEAs" and the requirements for the "Transfer/Sale of Award -Funded
Controlled Equipment to NON-LEAs" do not apply to this award.
Page 22 of 22
a docusign
Certificate Of Completion
Envelope Id: B743C91C-6E64-8F99-8188-B20B37FA23A0 Status: Completed
Subject: 4th JD DTF
Source Envelope:
Document Pages: 41
Signatures: 1
Envelope Originator:
Certificate Pages: 1
Initials: 0
Richard Wyllia
AutoNav: Enabled
1509 W 7th St. Room 401
Envelopeld Stamping: Enabled
Little Rock, AR 72201
Time Zone: (UTC-06:00) Central Time (US & Canada)
Richard.Wyllia@dfa.arkansas.gov
IP Address: 170.94.43.242
Record Tracking
Status: Original
Holder: Richard Wyllia
Location: DocuSign
9/8/2026 11:36:46 AM
Richard.Wyllia@dfa.arkansas.gov
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Andy Babbitt
br:
Sent: 9/8/2026 11 39:07 AM
andy.babbitt@dfa.arkansas.gov
ESIgned
"" "� �"
Viewed: 9/8/2026 11 40:04 AM
State Controller
07°9A°1936F6442...
Signed: 9/8/2026 11:40:22 AM
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre -selected Style
Using IP Address: 170.94.43.242
Electronic Record and Signature Disclosure:
Not Offered via Docusign
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