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Home My WebLink About197-26 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 197-26 File Number: 2026-2775 A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF AXON JUSTICE SOFTWARE IN THE AMOUNT OF $75,842.00 FOR A FIVE-YEAR TERM FROM AXON ENTERPRISE, INC. WHEREAS, the Fayetteville Police Department currently uses Axon Enterprise for both the software and hardware related to body camera and fleet videos; and WHEREAS, the Axon Justice software is specifically tailored for use by prosecutors, in compliance with the requirements established by the Criminal Justice Information System; and WHEREAS, this software platform will streamline the current, labor-intensive process of uploading materials from various law enforcement agencies, thus reducing the overall time required for case preparation and its unlimited storage capacity will promote enhanced evidence sharing; and WHEREAS, Axon Enterprise is the only provider of Axon Justice software that meets these standards and it is not feasible or practical to solicit bids for the Axon Justice software. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of Axon Justice Software in the amount of $75,842.00 for a five-year term from Axon Enterprise, Inc. PASSED and APPROVED on September 1, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-2775 MEETING OF SEPTEMBER 1, 2026 TO: Mayor Rawn and City Council THROUGH: Kit Williams, City Attorney Amanda Beilfuss, Procurement Director Holly Black, Budget Director Steven Dotson, Chief Financial Officer FROM: Brian Thomas SUBJECT: Bid Waiver for Axon Justice Software RECOMMENDATION: Staff recommends approval of a bid waiver authorizing the purchase of Axon Justice Software from Axon Enterprise, Inc. for a total cost of $75,842.00, for a 5 year term. BACKGROUND: The Fayetteville Police Department currently uses Axon Enterprise for both the software and hardware related to body camera and fleet videos. Axon Justice is a software platform specifically tailored for use by prosecutors, in compliance with the requirements established by the Criminal Justice Information System (CJIS). This software facilitates the upload of pertinent materials, including videos, photographs, reports, and call recordings, from other law enforcement agencies and citizens pertaining to ongoing cases, while offering unlimited storage capacity. Additionally, this platform is equipped to share prosecutorial evidence with defense attorneys and defendants, as mandated by law for discovery purposes. The program we currently use for sharing evidence has storage limitations. Because Axon Enterprise is the only provider of Axon Justice software that meets these standards, it is not feasible or practical to solicit bids for the Axon Justice software. DISCUSSION: The Axon Justice software will streamline the current, labor-intensive process of uploading materials from various law enforcement agencies, thus reducing the overall time required for case preparation. Additionally, its unlimited storage capacity will promote enhanced evidence sharing. The purchase includes all required software for five years. The annual cost is $15,168.40 with a total cost of $75,842.00 over the entire five-year term. BUDGET/STAFF IMPACT: Funding for this purchase will be allocated from the approved budget for 2027. Billing is projected to commence in January 2027. This includes a complimentary period in 2026. Furthermore, we anticipate increased efficiency and significant time savings concerning staffing associated with this purchase. ATTACHMENTS: 3. Staff Review Form, 4. City Council Memo, 5. Quote - Axon Enterprise, Inc Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-2775 A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF AXON JUSTICE SOFTWARE IN THE AMOUNT OF $75,842.00 FOR A FIVE-YEAR TERM FROM AXON ENTERPRISE, INC. WHEREAS, the Fayetteville Police Department currently uses Axon Enterprise for both the software and hardware related to body camera and fleet videos; and WHEREAS, the Axon Justice software is specifically tailored for use by prosecutors, in compliance with the requirements established by the Criminal Justice Information System; and WHEREAS, this software platform will streamline the current, labor-intensive process of uploading materials from various law enforcement agencies, thus reducing the overall time required for case preparation and its unlimited storage capacity will promote enhanced evidence sharing; and WHEREAS, Axon Enterprise is the only provider of Axon Justice software that meets these standards and it is not feasible or practical to solicit bids for the Axon Justice software. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of Axon Justice Software in the amount of $75,842.00 for a five-year term from Axon Enterprise, Inc. Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Fayetteville (AR) City Prasecutor Q-847454-O01 Genero��d Aug 4 2026 TERMS£. CONDITIONS Tax is estimated based on rates applicable ct dote of quote and subjed to change ct time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing Contract Sourcewel1 #101223-AXN is incorporated by reference into the terms and conditions of this Agreement. In the event of conflict the terms of Alt:on's Moster Services and Purchasing Agreement shall govern STANDARD TERMS AND CONDITIONS Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at https:// www.axon.com/sales-terms-ond-conditians), as well as the attached Statement of Work {SOW) for A,c:on Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the produd.s end .services being purchased and doe.s not conftict with the Axon Customer Experience Improvement Program Appendix os described below. ACEIP: T he Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience {posted at www.oxon.com/legol/.soles-terms-and-conditions), i.s incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you ore lawfully able to enter into cont rods. If you ore signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you hove legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. EXCEPTIONS TO STANDARD TERMS AND CONDITIONS Rewrite Estimates Estimated Amounts and Contract Terminations. Any amounts stated as due under existing or term I noted contracts -including contract transfer balances carried forward to new or pending contracts -are estimates based on payments received as of the calculation dote These estimates may be adjusted if new contracts are not executed on tne anticipated dates or if expected payments are not made. Refresh Shipment Timing Technology Assurance Plan (TAP) Refresh Prior to Renewal. For Customers with expiring agreements that include TAP refresh rights, Axon may, in its discretion, ship refresh hardware under the e)(isting contract while renewal or replacement agreements are in progress. Any such shipments will be deemed mode under the terms of the existing cont rod until the new contract is fully executed, ofter which any applicable updates, fees, or adjustments will apply. Shipment Timing Shipment Variance . Estimated shipment dates are provided for planning purposes only and are not guarantees. Axon may ship hardware before or ofter the estimated shipment dote, and failure to meet on estimated shipment date will not, by itself, constitute o breach, provided Axon uses commercially reasonable efforts to meet estimated shipment dotes, Signature C/L.!2i.126 m Axon Enterprise, lni: Date Signed 9/01/2026 Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978