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Home My WebLink About185-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 185-26 File Number: 2026-2486 A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF MIOVISION TRAFFIC SIGNAL EQUIPMENT IN THE AMOUNT OF $868,494.00 FROM PINKLEY SALES COMPANY, PLUS ANY APPLICABLE SALES TAXES WHEREAS, the City manages 115 traffic signals throughout the City and each location uses video to detect the presence of vehicles and control the signal timing to accommodate changing traffic conditions over the course of the day; and WHEREAS, the City’s current traffic signal systems identify vehicles by monitoring pixel movement within detection boxes drawn on a live video feed and can be affected by lighting, shadows, and weather conditions; and WHEREAS, several intersections rely on radar-based detection, which can experience reduced accuracy when vehicles approach at steep or inconsistent angles and several also have a separate system for detecting emergency vehicles and triggering the signal to prioritize the movement of these vehicles through the intersection; and WHEREAS, the Miovision system will provide significant improvements related to traffic signal management which will allow the city to improve traffic flow, emergency response, and eventually prioritize bus transit; and WHEREAS, Miovision has become the City’s standard equipment for both new traffic signals and signal modernization projects and standardizing on a single manufacturer minimizes compatibility issues within individual signal systems, ensures seamless communication between interconnected signals, and simplifies long-term maintenance, training, and technical support; and WHEREAS, Miovision products are sold exclusively through authorized distributors with designated geographic service territories and Pinkley Sales Company is the only authorized distributor serving this region. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of Miovision traffic signal equipment in the amount of $868,494.00 from Pinkley Sales Company, plus any applicable sales taxes. Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Resolution: 185-26 File Number: 2026-2486 Page 2 PASSED and APPROVED on September 1, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-2486 MEETING OF SEPTEMBER 1, 2026 TO: Mayor Rawn and City Council THROUGH: Chris Brown, Public Works Director FROM: Terry Gulley, Asst Public Works Director - Ops SUBJECT: Purchase of Miovision Traffic Equipment for Traffic Signal Upgrades from Pinkley Sales Company. RECOMMENDATION: Staff recommends approval of a waiver of requirements of competitive bidding and purchase of Miovision traffic signal equipment from Pinkley Sales Company in the amount of $868,494 plus applicable sales tax, estimated to be $84,679. BACKGROUND: The City manages 115 traffic signals throughout the community. Each intersection uses technology to adjust signal timing in response to changing traffic conditions throughout the day. Most intersections currently rely on video detection systems that identify vehicles by monitoring pixel movement within designated detection zones on a live video feed. While these systems are effective, their performance can be impacted by changing lighting conditions, shadows, and inclement weather. Additionally, several intersections utilize radar-based vehicle detection, which may experience reduced accuracy when vehicles approach from steep or inconsistent angles. The proposed Miovision system will provide significant improvements related to traffic signal management which will allow the city to improve traffic flow, emergency response, and eventually prioritize bus transit. DISCUSSION: Discussion The Miovision system provides a modern, integrated solution to improve traffic signal management by enhancing traffic flow, traffic count data collection, emergency vehicle priority, and future transit priority capabilities. Miovision integrates with the City's existing traffic management infrastructure and includes traffic management cameras. These cameras are used solely for traffic operations and signal optimization. Video is stored locally within the traffic signal cabinet, is not retained long-term, and is not stored in the cloud. Key capabilities include: • GPS-Based Emergency Vehicle Priority/Preemption: Activates signal preemption based on the GPS location of emergency vehicles, allowing intersections to clear farther in advance of an approaching emergency vehicle. The City's current line-of-sight system limits activation based on vehicle speed and proximity to the intersection. Miovision integrates with the City's existing AVL/GPS platform, reducing hardware costs while expanding emergency vehicle priority and preemption capabilities. Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov • Future Transit Signal Priority: The GPS-based platform also supports future transit enhancements by enabling buses to request extended green signal timing to help maintain route schedules and improve service reliability. The purchase includes traffic management cameras at 26 intersections, 35 Miovision controller units, and licensing for 66 signalized intersections. The 66 licensed locations represent the City's highest-priority intersections for emergency vehicle preemption, based on analysis of 911 response data. The City currently has emergency vehicle preemption at only 16 traffic signals; therefore, this project represents a significant expansion of emergency response capabilities and an important investment in traffic signal modernization. A waiver of the competitive bidding requirements is necessary because the purchase of these components is neither feasible nor practical for the following reasons: 1. Standardization and Compatibility. Miovision represents the current state of the art in vehicle detection and emergency vehicle preemption technology and has become the City's standard equipment for both new traffic signals and signal modernization projects. Standardizing on a single manufacturer minimizes compatibility issues within individual signal systems, ensures seamless communication between interconnected signals, and simplifies long-term maintenance, training, and technical support. 2. Sole Authorized Distributor. Miovision products are sold exclusively through authorized distributors with designated geographic service territories. Pinkley Sales is the authorized distributor serving this region and is therefore the only source from which the City can procure this equipment. BUDGET/STAFF IMPACT: The purchase price plus tax will be funded by the 2024 series bond fund. ATTACHMENTS: 3. Staff Review Form, 4. Pinkley-Miovision Quote Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-2486 A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF MIOVISION TRAFFIC SIGNAL EQUIPMENT IN THE AMOUNT OF $868,494.00 FROM PINKLEY SALES COMPANY, PLUS ANY APPLICABLE SALES TAXES WHEREAS, the City manages 115 traffic signals throughout the City and each location uses video to detect the presence of vehicles and control the signal timing to accommodate changing traffic conditions over the course of the day; and WHEREAS, the City’s current traffic signal systems identify vehicles by monitoring pixel movement within detection boxes drawn on a live video feed and can be affected by lighting, shadows, and weather conditions; and WHEREAS, several intersections rely on radar-based detection, which can experience reduced accuracy when vehicles approach at steep or inconsistent angles and several also have a separate system for detecting emergency vehicles and triggering the signal to prioritize the movement of these vehicles through the intersection; and WHEREAS, the Miovision system will provide significant improvements related to traffic signal management which will allow the city to improve traffic flow, emergency response, and eventually prioritize bus transit; and WHEREAS, Miovision has become the City’s standard equipment for both new traffic signals and signal modernization projects and standardizing on a single manufacturer minimizes compatibility issues within individual signal systems, ensures seamless communication between interconnected signals, and simplifies long-term maintenance, training, and technical support; and WHEREAS, Miovision products are sold exclusively through authorized distributors with designated geographic service territories and Pinkley Sales Company is the only authorized distributor serving this region. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of Miovision traffic signal equipment in the amount of $868,494.00 from Pinkley Sales Company, plus any applicable sales taxes. Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Resolution: 185-26 File Number: 2026-2486 Page 2 Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 City of Fayetteville Staff Review Form 2026-2486 Item ID 8/18/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Action Recommendation:7/29/2026 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division / Department Action Recommendation: Approval of purchase of Miovision Traffic Signal Equipment from Pinkley Sales Company through Sourcewell Contract No. 030425-MIO in the amount of $868,494 plus applicable sales tax, estimated to be $84,679. Budget Impact: 4802.860.7250-5210.00 Minor Equipment Account Number Fund 46020.7250 Streets Project (2019/2022/2024 Bonds), Traffic Signal Hardware / Software Upgrades Project Number Project Title Budgeted Item?Yes Total Amended Budget $1,500,000.00 Expenses (Actual+Encum)$254,371.00 Available Budget $1,245,629.00 Does item have a direct cost?Yes Item Cost $868,494.00 Is a Budget Amendment attached?No Budget Amendment $- Remaining Budget $377,135.00 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 Date: 7/9/2026 Contact: Kevin Henson Agency: City of Fayetteville Fax Number: Telephone: e-mail khenson@fayetteville-ar.gov QUOTATION Item Number Qty Description Price Ext Price $0.00 Miovsion Detection 9 Miovision Single Camera Detection Sys $18,942.00 $170,478.00 Core Processor w. DCM, 360 Smart View $0.00 Camera, Detection License, Cat 5 Cable $0.00 & Mounting Hardware $0.00 Miovision Detection w/ Counts 16 Miovision Single Camera Detection Sys $22,746.00 $363,936.00 Core Processor w. DCM, 360 Smart View $0.00 Camera, Detection License, Count License $0.00 Cat 5 Cable & Mounting Hardware $0.00 Miovision Core 35 Miovision CTM Core $3,888.00 $136,080.00 Miovision Opticom License 66 Miovision Opticom Priority $2,850.00 $188,100.00 Miovision Opticom 66 Opticom Software Only Vehicle $150.00 $9,900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total $868,494.00 Note: Does not include sales tax. Lead Time 45-60 Days Quote Valid For 60 Days Greg Biswell Pinkley Sales Co. GregBiswell@pscokc.com Phone (405) 755-0858 Fax (405) 752-7947 Oklahoma City, OK 73114 344 W. Hefner Road COMPANY PINKLEY SALES P S C Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978 CONFIDENTIALITY WARNING: Unless otherwise indicated or obvious from the nature of the communication, the information contained in this transmission and any attachments are privileged and confidential, and intended for use by the above-named recipient only. If the reader of this message is not the intended recipient, or an employee or agent responsible to deliver it to the intended recipient, you are notified that any dissemination, distribution or copying of this communication and any attachments thereto is strictly prohibited. If you have received this communication in error, please immediately notify the sender by return email, and destroy all copies of this transmission and any attachments. Thank you. Docusign Envelope ID: 63870A09-A886-82E7-82C6-0235D745C978