HomeMy WebLinkAbout184-26 RESOLUTIONPage 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 184-26
File Number: 2026-2564
A RESOLUTION TO AWARD BID 26-44 TO ROGERS IRON AND METAL CORPORATION FOR THE
REMOVAL AND RECYCLING OF SCRAP METAL ITEMS FROM THE CITY OF FAYETTEVILLE
RECYCLING AND TRASH COLLECTION DIVISION IN THE AMOUNT OF $132.00 PER TON FOR A
TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR
TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-44 to Rogers Iron and
Metal Corporation for the removal and recycling of scrap metal items in the amount of $132.00 per ton for a period of
one year with automatic renewals for up to four additional one year terms.
PASSED and APPROVED on August 18, 2026
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2026-2564
MEETING OF AUGUST 18, 2026
TO: Mayor Rawn and City Council
THROUGH: Peter Nierengarten, Environmental Director
FROM: Brian Pugh, Waste Reduction Coordinator
SUBJECT: Award of Bid 26-44, Scrap Metal Removal and Recycling to Rogers Iron and Metal for
the operational cost of $132 per ton for a period of one (1) year with four (4)
automatic one (1) year renewal options.
RECOMMENDATION:
Award of Bid 26-44, Scrap Metal Removal and Recycling to Rogers Iron and Metal for the operational cost of
$132 per ton for a period of one (1) year with four (4) automatic one (1) year renewal options.
BACKGROUND:
Bid 26-44 was released on June 21st, 2026, and closed on July 15th, 2026. The bid requests services for the
removal and recycling of scrap metal items that are recovered from operations related to the Recycling and
Trash Collection Division. The bid was requested to receive the best pricing possible for the recycling service
and to develop a system based upon a national index
DISCUSSION:
The national index chosen for this bid will be the monthly Fast Track Metal Market publication and will utilize
the Chicago market for #2 bundles. By tying the pricing to a national index, the City will receive better and
more reliable pricing for the amounts of scrap metal sold.
BUDGET/STAFF IMPACT:
None
ATTACHMENTS: 3. Staff Review Form, 4. Bid 26-44 Bid Tab - Final, 5. Bid 26-44 Submittal - Rogers Iron
Metal Corp. - E, 6. Bid 26-44, City Issued Bid
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2026-2564
A RESOLUTION TO AWARD BID 26-44 TO ROGERS IRON AND METAL CORPORATION
FOR THE REMOVAL AND RECYCLING OF SCRAP METAL ITEMS FROM THE CITY OF
FAYETTEVILLE RECYCLING AND TRASH COLLECTION DIVISION IN THE AMOUNT
OF $132.00 PER TON FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR
UP TO FOUR ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-44 to
Rogers Iron and Metal Corporation for the removal and recycling of scrap metal items in the amount of
$132.00 per ton for a period of one year with automatic renewals for up to four additional one year
terms.
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
Comments:
Purchase Order Number:
Change Order Number:
Previous Ordinance or Resolution #
Approval Date:
Original Contract Number:
Project Number
Budget Impact:
FundAccount Number
Project Title
City of Fayetteville Staff Review Form
2026-2564
8/18/2026
Award of Bid 26-44, Scrap Metal Removal and Recycling to Rogers Iron and Metal for the operational cost of $132
per ton for a period of one (1) year with four (4) automatic one (1) year renewal options.
N/A for Non-Agenda Item
Action Recommendation:
Brian Pugh RECYCLING/TRASH COLLECTION (750)
Division / Department
7/29/2026
Submitted Date
No
-$
-$
Budgeted Item?
Does item have a direct cost?
Is a Budget Amendment attached?
Total Amended Budget
Expenses (Actual+Encum)
Item Cost
Budget Amendment
Remaining Budget
-$
-$
No
No -$
-$
8/18/2026
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
Line #Description QTY UOM Unit Extended Unit Extended
1 Removal Fee = $XX per gross ton (2240 lb)200 TON $132.00 $26,400.00 $181.00 $36,200.00
Rogers Iron & Metal Corp.
DEADLINE: Wednesday, July 15, 2026 at 2:00 PM
Kenny Fitch, Sr Procurement Agent
Trevel Young, Procurement Agent
NOTICE: Bid award is contingent upon supplier meeting minimum specifications and formal authorization by City Officials.
Total $26,400.00 $36,200.00
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
Bid 26-44 Addendum 1
Rogers Iron & Metal Corp.
Supplier Response
Event Information
Number: Bid 26-44 Addendum 1
Title: Scrap Metal Removal & Recycling
Type: Invitation to Bid
Issue Date: 6/21/2026
Deadline: 7/15/2026 02:00 PM (CT)
Notes: The City of Fayetteville is seeking bids from qualified bidders for the
removal and recycling of scrap metal. Any questions concerning the
bidding process should be addressed to Trevel Young, City of
Fayetteville Procurement Agent, at tyoung@fayetteville-ar.gov or by
calling (479)575-8289.
Contact Information
Contact: Trevel Young
Address: Purchasing
Room 306
City Hall
113 West Mountain Street - Room 306
Fayetteville, AR 72701
Phone: 1 (479) 575 8289
Fax: (479) 757 8257
Email: tyoung@fayetteville-ar.gov
Vendor: Rogers Iron & Metal Corp. Bid 26-44 Addendum 1Page 1 of 3 pages
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
Rogers Iron & Metal Corp. Information
Contact: Wes Glass
Address: 730 N Arkansas St
Rogers, AR 72756
Phone: (479) 636-2666
Email: wglass@yaffeco.net
By submitting your response, you certify that you are authorized to represent and bind your company.
WESLEY GLASS wglass@yaffeco.net
Signature Email
Submitted at 6/26/2026 09:01:44 AM (CT)
Requested Attachments
FastTrack Issue #7 AMM_260626_083614.pdf
Please upload a copy of the 7th effective issue of the month from Fastmarkets (formerly American Metal Market).
Bid Attributes
1 Arkansas Secretary of State Number
No response
2 Check Yes or No:
boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract,
Israel, the contractor must notify the contracted public entity in writing.
Yes
No
3 Check Yes or No:
Pursuant Arkansas Code Annotated
boycott Energy,
Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in
contract, with any
public entity as defined in
Fossil Fuel,
Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing.
Yes
No
4 Addendum Acknowledgement:
By selecting "I agree", you acknowledge that you have read and understand any addendums that have been issued
for this bid.
I agree
Vendor: Rogers Iron & Metal Corp. Bid 26-44 Addendum 1Page 2 of 3 pages
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
5 Name of Firm
Purchase Order/Payments shall be issued to this name
ROGERS IRON AND METAL CORP
6 D/B/A or Corporation Name
ROGERS IRON AND METAL CORP
7 Tax ID Number
71-0304948
8 Business Address
721 N ARKANSAS ST ROGERS, AR 72756/ P.O. BOX 1806 ROGERS AR, 72757
9 Contact Phone Number and Email Address
(479) 636-2666 wglass@yaffeco.net/mmcnally@yaffeco.net
10 Submitter's Name & Title
WES GLASS ASST MANAGER
11 Conflict of Interest
Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee.
N/A
12 If a conflict exists, please explain
No response
Bid Lines
1 Removal Fee = $XX per gross ton (2240 lb)
Quantity:200 UOM:TON Price:$132.00 Total:$26,400.00
Supplier Notes:
Response Total: $26,400.00
Vendor: Rogers Iron & Metal Corp. Bid 26-44 Addendum 1Page 3 of 3 pages
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 1 of 12
City of Fayetteville, Arkansas
Procurement Division – Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8256
TDD (Telecommunication Device for the Deaf): 479.521.1316
Bid 26-44, Scrap Metal Removal & Recycling
DEADLINE:Tuesday,July 14,2026,before 2:00 PM, Local Time
PROCUREMENT AGENT:Trevel Young, tyoung@fayetteville-ar.gov
DATE OF ISSUE AND ADVERTISEMENT:6/21/2026
No late bids will be accepted.Bids shall be submitted in one of the following methods: (1)
through the City’s third-party electronic bidding platform, or (2) delivering in person via sealed
envelope to the City of Fayetteville Procurement Division. Submitting through the City’s
electronic bidding platform is strongly encouraged.
City of Fayetteville
Procurement Division – Room 306
113 West Mountain Street
Fayetteville, AR 72701
All bids shall be submitted in accordance with the attached City of Fayetteville specifications
and bid documents attached hereto. Each bidder shall supply all information requested; failure
to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms
stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are
made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the
Proposer/Bidder and City Procurement Director.
INVITATION TO BID
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 2 of 12
City of Fayetteville
Bid 26-44, Scrap Metal Removal & Recycling
Advertisement
City of Fayetteville,Arkansas
INVITATION TO BID
Bid 26-44, Scrap Metal Removal & Recycling
The City of Fayetteville is seeking bids from qualified bidders for the removal and recycling of scrap metal. The
estimated tonnage is approximately 200 tons annually. The contract shall be for one year with up to four
automatic one-year renewals. Any questions concerning the bidding process should be addressed to Trevel
Young, City of Fayetteville Procurement Agent, at tyoung@fayetteville-ar.gov or by calling (479)575-8289.
Bidding documents, plans, plan holders, and addenda shall be obtained at the City of Fayetteville Procurement
Division’s electronic bidding platform at www.fayetteville-ar.gov/bids. All bids shall be received by Tuesday, July
14th,2026,before 2:00 PM,local time utilizing the electronic bidding software, which is strongly encouraged,
or by submitting a sealed physical bid prior to the stated time. The City shall not be responsible for lost or
misdirected bids, or for failure of bidders’ technical equipment.
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority
and women business enterprises to bid on and receive contracts for goods, services, and construction. Also,
City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified
small, minority and women business enterprises.
Any bidder providing a service must be registered with the Arkansas Secretary of State by the bid award. The
City reserves the right to waive irregularities, to reject bids, and to postpone the award of the Contract for a
period of time which shall not exceed beyond ninety calendar days from the bid opening date.
City of Fayetteville
By: Trevel Young, Procurement Agent
479.575.8289
tyoung@fayetteville-ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 6/21/2026
This publication was paid for by the Procurement Division of the City of Fayetteville, Arkansas.
Amount paid: $149.15
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 3 of 12
City of Fayetteville
Bid 26-44, Scrap Metal Removal & Recycling
Bidding Instructions
EXECUTION OF BID -
This bid shall be completed in full, executed, and submitted by an authorized agent of the bidder. All bids shall
provide responses to items in the following categories utilizing the online bidding portal or the physical bid form
obtained via the online bidding portal:
Attributes
Line Items
Response Attachments
Actual specification of any deficient item shall be noted on a separate attachment or as a note in the Line Item
section of the online bidding portal. If specifications of item bid differ from provided literature, deviation shall
be documented and certified by the manufacturer as a regular production option.
If submitting a physical bid is preferred,please contact the Procurement Division at (479)575-8256.
PRICE: Bidders shall submit pricing on the City’s online bidding portal (www.fayetteville-ar.gov/bids) in the
format presented online or delivering a sealed, labeled envelope containing the Bid Invitation document
obtained via the online portal to the City of Fayetteville Procurement Division.
Upon submitting this Bid, the bidder certifies that:
1. Bidder has read and agrees to the requirements set forth in this bid, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the items bid and listed meet or exceed all of these
requirements as specified by The City of Fayetteville.
3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not
currently boycott Israel and will not boycott Israel during any time in which they are entering into, or
while in contract, with any public entity as defined in §25-1-503. If at any time during contract the
contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing.
4. Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not
currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which
they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any
time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or
Ammunition Industries, the contractor must notify the contracted public entity in writing.
5. The Bidder can and will comply with all specifications and requirements for delivery, documentation and
support as specified herein.
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 4 of 12
6. The Bidder certifies they are an officer of this organization, or have attached a letter of authorization,
and they are duly authorized to certify the information provided herein is accurate and true.
7. Bidder shall comply with all State and Federal Equal Opportunity and Non-Discrimination requirements
and conditions of employment in addition to all federal, state, and local laws.
8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in
Occupational Safety and Health Administration (OSHA) Part 1926 – Subpart P – Excavations, when
applicable.
9. The bidder certifies they are not presently debarred, suspended, and they are in compliance with the
below Federal Executive Order:
a. Federal Executive Order (E.O.) 12549 “Debarment and Suspension” requires that all contractors
receiving individual awards, using federal funds, and all sub-recipients certify that the
organization and its principals are not debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal department or agency from doing business with
the Federal Government.
b. Bidder certifies that neither bidder nor principal is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by
any federal department or agency.
END OF BIDDING INSTRUCTIONS
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 5 of 12
City of Fayetteville
Bid 26-44, Scrap Metal Removal & Recycling
General Terms and Conditions
1. SUBMISSION OF BID &BID EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this
document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Procurement
Division.
c. Bidding documents and addenda shall be obtained at the City of Fayetteville Procurement
Division’s electronic bidding platform at www.fayetteville-ar.gov/bids. All bids shall be received
by the deadline, utilizing the electronic bidding software or as stated in the bid advertisement. A
public bid opening will be conducted shortly after the deadline at City Hall and livestreamed on
zoom. No late bids shall be accepted. The City of Fayetteville shall not be responsible for lost or
misdirected bids, or for failure of bidder’s technical equipment.
d. Bidders shall have experience in providing products and/or services of the same or similar
nature.
e. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in
its response to the bid. Failure to do so may lead the City to declare any such term non-
negotiable. Bidder’s desire to take exception to a non-negotiable term will not disqualify it from
consideration for award.
f. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids
shall be received before the time as shown by the atomic clock located in the Procurement
Division Office or electronic clock located in the City’s third-party bidding software.
g. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
reserves the right to award bids in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in
writing via e-mail to the Procurement Agent. Responses to questions may be handled as an addendum if the
response would provide clarification to the requirements of the bid. All such addenda shall become part of
the contract documents. The City will not be responsible for any other explanation or interpretation of the
proposed bid made or given prior to the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of
quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality,
size, design, and specification as to what has been specified, will be acceptable for consideration only if
approved by the City of Fayetteville Procurement Division. In the event a similar product does not meet the
required specifications, a substitution request for an approved equal may be submitted to the Procurement
Division for review. The City of Fayetteville reserves the right to accept or reject any requested equal.
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 6 of 12
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best
interest of the City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the invitation to bid or in bids submitted.
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional
information, or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed in
connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses
received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct
or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided in City of Fayetteville Code Section 34.26 titled “Authority of City
Employee to Contract with the City”.
b. All bidders shall promptly notify Trevel Young, City Procurement Agent, in writing, of all potential
conflicts of interest for any prospective business association, interest, or other circumstances
which may influence or appear to influence the bidder’s judgment or quality of services being
provided. Such written notification shall identify the prospective business association, interest or
circumstance, the nature of which the bidder may undertake and request an opinion to the City
as to whether the association, interest or circumstance would, in the opinion of the City,
constitute a conflict of interest if entered into by the bidder. The City agrees to communicate
with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of
notification.
7. WITHDRAWL OF BID:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an
authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid
unless approved by the Procurement Division.
8. LATE BID OR MODIFICATIONS:
Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in
writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids.
Bidders should call the Procurement Division at (479) 575-8256 to ensure receipt of their submittal
documents prior to opening time and date listed.
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 7 of 12
9. CONSTITUTIONAL,STATE,AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall
comply with all constitutional, state, and federal directives, orders and laws as applicable to this
bid and subsequent contract(s) including but not limited to Equal Employment Opportunity
(EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority, women and veteran-owned business enterprises to bid on and receive contracts
for goods, services, and construction. Also, City of Fayetteville encourages all general contractors
to subcontract portions of their contract to qualified small, minority, women, and veteran-
owned business enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, municipalities, and counties, the bid prices submitted in accordance with said bid terms and
conditions therein, should any said governmental entity desire to buy under this bid. Eligible Users shall
mean all state of Arkansas agencies, legislative and judicial branches, political subdivisions (counties, local
district school boards, community colleges, municipalities, counties, or other public agencies or authorities),
which may desire to purchase under the terms and conditions of the contract.
11. COLLUSION:
The Bidder, by affixing his or her signature to this bid, agrees to the following: “bidder certifies that his or
her bid is made without previous understanding, agreement, or connection with any person, firm or
corporation making a bid for the same item(s) and/or services and is in all respects fair, without outside
control, collusion, fraud, or otherwise illegal action.”
12. RIGHT TO AUDIT, FOIA, AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a Contractor’s records as such records
relating to purchases between the City and said Contractor.
b. Freedom of Information Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas
law applying to the case.
13. INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to
the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the
goods and payment thereof by the City.
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City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
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14. VARIANCE FROM STANDARD TERMS &CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically
stated in the subsequent sections of this document, which take precedence, and should be fully understood
by bidders prior to submitting a bid on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES &TRANSLATION:
Individuals with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Individuals needing translation of this document shall contact the City of Fayetteville,
Procurement Division, immediately.
16. DIGITAL ACCESSIBILITY REQUIREMENTS:
If applicable, the awarded Contractor shall provide accessibility conformance reports (ACRs) for any
software provided by the Contractor that will be accessible by the public upon delivery, whether developed
by the Contractor or a third-party. Visit the link for more information: https://www.fayettevillear.
gov/DocumentCenter/View/39767/Web-Accessibility-Requirements-for-Vendors_-and-Technology-
Addendum.
a. Contractor must address all accessibility issues in any software provided or licensed by the
Contractor and delivered to the City, as well as any documents delivered by the Contractor.
b. Contractor must ensure that end user deliverables adhere to the WCAG 2.1 AA standard as
defined by title II of the Americans with Disabilities Act.
i. Deliverables are defined as any web platform or mobile application, or documents that
may be hosted on a web or mobile platform. This includes documents, spreadsheets or
presentations regardless of format (Microsoft Office products, PDF, etc.)
c. Contractor must ensure accessibility is addressed during all stages of a project, from
commencement to implementation. Contractor must meet with City staff at the City’s discretion
to review accessibility issues.
d. d. If Contractor deliverables fail to comply with WCAG 2.1 Level AA standard, the Contractor shall
provide the City with a credit to cover the cost of additional accessibility testing and resolution.
Such credits shall not exceed 5% of either (1) the total fixed price due to the Contractor under
the contract or (2) the total not-to-exceed amount of the contract if entered under a time and
materials basis.
17. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual
obligations to the City and that such practices will serve as a model for other public entities and private
sector companies.
18. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as
invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible
for immediately notifying the Procurement Division of any company name change, which would cause
invoicing to change from the name used at the time of the original bid. Payment will be made within thirty
days of invoice being received. The City of Fayetteville is very credit worthy and will not pay any interest,
fees, or penalty for untimely payments. Payments can be processed through bidder’s acceptance of Visa at
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 9 of 12
no additional costs to the City for expedited payment processing.The City will not agree to any
nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually
performed by the bidder would not justify such fee. The City will pay the awarded bidder based on unit
prices provided on invoicing. Progress payments will be made after approval and acceptance of work and
submission of invoice. Payments will be made within 30 days of accepted invoice.
19. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel or with cause if at any time the
Contractor fails to fulfill or abide by any of the terms or conditions specified.
b. Failure of the contractor to comply with any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source any items and/or services which have not been
delivered within the period of time from the date of order as determined by the City of
Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
notify the Contractor of such occurrence and contract shall terminate the last day of the current
fiscal period without penalty or expense to the City.
20. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS:
a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. If a bidder intends to subcontract a portion of this
work, the bidder shall disclose such intent in the bid submitted as a result of this bid.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thirty (30) calendar days of Contractor’s notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a bid to a firm that has disclosed its
intent to assign or subcontract in its response to the bid, without exception shall constitute
approval for purpose of this Agreement.
21. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the Contractor for all work of this type,
which may develop during the contract period. This is not an exclusive contract. The City specifically
reserves the right to concurrently contract with other companies for similar work if it deems such an action
to be in the City’s best interest. In the case of multiple-term contracts, this provision shall apply separately
to each item.
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 10 of 12
22. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for bids, request for qualifications, bids or contracts, during the pendency of bid protest, by the
bidder/proposer/protestor or any member of the bidder’s/proposer’s/protestor’s staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for bid , request for qualification, bid or contract, or has a
pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Procurement Division to address situations such as clarification and/or questions related to
the procurement process. For purposes of this provision, lobbying activities shall include but not be limited
to, influencing or attempting to influence action or non-action in connection with any request for bid,
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any
request for bid, request for qualification, bid or contract to be rejected.
23. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
24. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or
individually, at the City’s sole option, at any time after award has been made as may be deemed necessary
or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this
contract in accordance with the terms, conditions, and specifications.
25. INTEGRITY OF BID DOCUMENTS:
Bidders shall use the original bid form(s) provided by the Procurement Division and enter information only
in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid
form(s) if sufficient space is not available on the original form for the bidder to enter a complete response.
Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise,
will constitute grounds for rejection of such response.Any such modifications or alterations a bidder wishes
to propose shall be clearly stated in the bidder’s response and presented in the form of an addendum to the
original bid documents.
26. CERTIFICATE OF INSURANCE:
The successful bidder shall provide a Certificate of Insurance in accordance with the following guidelines,
prior to commencement of any work: $1,000,000 Commercial Liability, Statutory Worker’s Compensation,
and General Automotive, if applicable. Such certificate shall list the City of Fayetteville as an additional
insured. Insurance shall remain valid, when applicable, throughout project completion.
27. PRICING:
a. The City reserves the right to re-evaluate bidders in their standing in the event of a price
increase.
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City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 11 of 12
28. OTHER GENERAL CONDITIONS:
a. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations
which in any manner affect those engaged or employed in the Work, or the materials or
equipment used, or that in any way affect the Work and shall in all respects comply with said
laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of
Bidder or Proposer will in any way serve to modify the provisions of the contract. No
representations shall be binding unless embodied in the contract.
b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover
the products and services presented. . Applicable
Arkansas sales tax laws will apply when necessary but will not be considered in award of this
project.
c. Each bidder should state the anticipated number of days from the date of receipt of an order for
delivery of services to the City of Fayetteville.
d. Bidders must provide the City with their bids signed by an employee having legal authority to
submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be
borne by the bidder.
e. The City reserves the right to request any additional information it deems necessary from any or
all bidders after the submission deadline.
f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind;
nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be
clearly understood that any costs incurred by the Bidder in responding to this request for bid is at
the bidder’s own risk and expense as a cost of doing business. The City of Fayetteville shall not be
liable for reimbursement to the Bidder for any expense so incurred, regardless of whether or not
the bid is accepted.
g. If products, components, or services other than those described in this bid document are
proposed, the bidder must include complete descriptive literature for each. All requests for
additional information must be received within five working days following the request.
h. Any uncertainties shall be brought to the attention to Trevel Young immediately via telephone
(479.575.8289) or e-mail (tyoung@fayetteville-ar.gov). It is the intent and goal of the City of
Fayetteville Procurement Division to provide documents providing a clear and accurate
understanding of the scope of work to be completed and/or goods to be provided. We encourage
all interested parties to ask questions to enable all bidders to be on equal bidding terms.
i. No oral interpretation or clarifications will be given as to the meaning of any part of this request
for bid. All questions, clarifications, and requests, together with answers, if any, will be provided
to all interested parties via written addendum. Names of vendors submitting any questions,
clarifications, or requests will not be disclosed until after the bid award.
j. Any information provided herein is intended to assist the bidder to properly respond to this bid.
The bid is designed to provide qualified Bidders with sufficient basic information to submit the bid
meeting minimum specifications and/or test requirements but is not intended to limit a bid’s
content or to exclude any relevant or essential data.
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Page 12 of 12
k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in
any manner relating to this Contract shall be prevailed by Arkansas law. Bidder hereby expressly
and irrevocably waives any claim or defense in any said action or proceeding based on any alleged
lack of jurisdiction or improper venue or any similar basis.
l. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of City of Fayetteville. In case the successful bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shall contain a clause substantially to the effect that is agreed that the right of the
assignee in and to any monies due or to become due to the successful bidder shall be subject to
prior liens of all persons, firms, and corporations for services rendered or materials supplied for the
performance of the services called for in this contract.
m. The successful bidder’s attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the
services shall apply to the contract throughout, and they will be deemed to be included in the
contract as though written out in full herein. The successful bidder shall keep himself/herself fully
informed of all laws, ordinances and regulations of the Federal, State, and municipal governments
or authorities in any manner affecting those engaged or employed in providing these services or in
any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals
having any jurisdiction or authority over same. If any discrepancy or inconsistency should be
discovered in these Contract Documents or in the specifications herein referred to, in relation to
any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing
to City of Fayetteville.
29. INVOICING:All invoices shall be presented to the City with the minimum information listed below.
a. City Department that ordered the materials or services
b. Order Date
c. Delivery date or the date of services
d. Name of the City Employee that requested or picked up the goods, materials, or service
e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing.
30. ATTACHMENTS TO BID DOCUMENTS:
a. Appendix A: General Specifications
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Appendix A: General Specifications
City of Fayetteville
Bid 26-44, Scrap Metal Removal & Recycling
Appendix A: General Specifications
BIDDING REQUIREMENTS:
o All unit(s) bid shall meet or exceed the minimum requirements, or they will be deemed incomplete and will
not be considered for bid award.
1.GENERAL:
1.1 This bid is for service only.
1.2 All specifications are written to minimums, unless otherwise noted.
1.3 The estimated annual volume shall be approximately 200 tons.
1.4 The bid award shall be for one year with up to four automatic one year renewals
1.5 Bidder shall provide proof of Workers’ Compensation, $1,000,000 General Liability, and
automobile insurance, with the City of Fayetteville listed as an additional insured.
2.REMOVAL & RECYCLING SPECIFICATIONS:
2.1 Pickup of scrap metal will be on an on-call basis upon container reaching maximum capacity.
2.2 Bidder shall pick up container and replace the existing unit with an empty one within 2-3
business days.
2.3 Bidder shall pay the City within 30 calendar days from date of pickup.
2.4 Removal of materials shall be made at:
a. Fayetteville Compost Facility, 1708 Armstrong Ave, Fayetteville, AR
2.5 Vendor shall furnish and spot (deliver and place) all necessary equipment at the location
identified above. Loaded equipment shall be removed and replaced with empty equipment as
required.
2.6 All material shall be weighed on certified truck scales and bidder shall provide two (2) copies of
each scale ticket to the City upon payment.
2.7 The monthly market price shall be based on the seventh (7th) published issue during that
month of the Fastmarkets (formerly American Metal Market) shredded auto scrap consumer
buying price for the Chicago market.
2.8 The City agrees to maintain a diligent effort to keep all trash and/or hazardous substances out
of the scrap containers.
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
City of Fayetteville, AR
Bid 26-44, Scrap Metal Removal & Recycling
Appendix A: General Specifications
2.9 Payment to the City shall be accompanied by the following information:
a. Date of request from City
b. Date of pickup request from City
c. Price per bid ton amount, as stated on the bid form document.
d. Total tonnage that was picked up.
e. Total amount paid to City showing breakdown of figures showing the calculated volume
from the load less the calculated expense (bid price) totaling the amount due to the City.
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A
C i t y o f F a y e t t e v i l l e , A R
B i d 2 6 - 4 4 , S c r a p M e t a l R e m o v a l & R e c y c l i n g
P a g e 1 | 1
Bid 26-44, Addendum 1
Date: Monday, June 29, 2026
To: All Prospective Vendors
From: Trevel Young – 479.575.8289 – tyoung@fayetteville-ar.gov
RE: Bid 26-44, Scrap Metal Removal & Recycling
This addendum is hereby made a part of the contract documents to the same extent as though it were originally
included therein. Interested parties should indicate their receipt of same in the appropriate blank of the Bid.
BIDDERS SHALL ACKNOWLEDGE THIS ADDENDUM ON THE DESIGNATED LOCATION ON THE BID FORM.
DEADLINE:
Due to a scheduling conflict, the bid opening date has been changed from **Tuesday,
July 14, 2026, at 2:00 PM** to **Wednesday, July 15, 2026, at 2:00 PM**. All other
provisions of the bidding documents remain unchanged.
Docusign Envelope ID: 66505472-DB52-8DA2-81F6-E61308508C1A