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Home My WebLink About176-26 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 176-26 File Number: 2026-2337 A RESOLUTION TO APPROVE THE PURCHASE OF A HYDROSEEDER TRAILER FROM VERMEER MIDSOUTH INC. IN THE AMOUNT OF $45,523.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE TAXES, SURCHARGES, FREIGHT CHARGES, TITLE, LICENSING, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE WHEREAS, the current hydroseeder has exceeded its planned replacement cycle and extending its intended life cycle has increased maintenance costs and contributed to major component failures; and WHEREAS, the replacement will improve operational efficiency, enhance employee safety through the purpose-built operator platform, and support current and future landscaping, erosion control, and restoration projects throughout the City and will be utilized by both the Transportation and Parks divisions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a hydroseeder trailer from Vermeer Midsouth Inc. in the amount of $45,523.00, pursuant to a Sourcewell cooperative purchasing contract, plus any applicable surcharges, freight charges, title licensing, and delivery fees up to 10% of the original purchase price. PASSED and APPROVED on August 4, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: ___________________________________ Courtney Spohn, Senior Deputy City Clerk Treasurer Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 �Vermeer· ..., MidSouth Location Address 580 Jean Mary Ave. Springdale, Arkansas 72762 United States Quote Number Created Date Expiration Date Sales Person 00001047 7/9/2026 7/4/2026 Jimmy White Sales Person Email jwhite@vermeermidsouth.com SALES ORDER other costs and expenses incurred in connection with such action. The remedies expressly provided for in these conditions will hem addition to any other remedies that Dealer may have under the Uniform Commercial Code or other applicable law. These terms and conditions are for the exclusive benefit of Dealer and Purchaser. By signing below, the purchaser agrees that the terms and conditions of this sales order set forth on this page and subsequent pages. hereof constitute the complete and entire understanding and agreement of the parties, and supersede any prior written or oral agreement with respect to the subject matter covered hereby. The new equipment warranty for Vermeer Industrial Products is attached to this Sales Order and is part of this contract. Please read il carefully before signing. No express warranty is made unless identified on this Sales Order. YOUR RIGHTS AND REMEDIES PERTAINING TO THIS PURCHASE ARE LIMITED AS INDICATED ON BOTH SIDES OF THIS PURCHASE ORDER. WHERE PERMITTED BY LAW. NO IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS IS MADE. ,.,-7 ,./ Customer Signature South Signature Date Date 7-9�;loJ'=, DESPITE PHYSICAL DELIVERY OF THE EQUIPMENT, TITLE WILL REMAIN IN THE NAME OF THE DEALER UNTIL THE PURCHASE PRICE. PLUS ANY ADDITIONAL AMOUNTS DUE HEREUNDER, ARE PAID IN FULL. TRANSACTIONS WITH CREDIT CARD MAY BE ASS ESSED A TRANSACTION FEE. vJ.2 8/04/2026 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-2337 MEETING OF AUGUST 4, 2026 TO: Mayor Rawn and City Council THROUGH: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Fleet Operations Superintendent SUBJECT: Hydro-seeder replacement for the Transportation Department through Vermeer Midsouth Inc. RECOMMENDATION: A RESOLUTION TO APPROVE THE PURCHASE OF ONE HYDROSEEDER TRAILER IN THE AMOUNT OF $45,523.00 FROM VERMEER MIDSOUTH INC. PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (070821-FNN) PLUS ANY APPLICABLE, TAXES, SURCHARGES, FREIGHT CHARGES, TITLE, LICENSING AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE. BACKGROUND: 9248 (TRAN_F029) is a 2017 hydroseeder that has surpassed its life expectancy and is now in need of replacement. DISCUSSION: The current hydroseeder has exceeded its planned replacement cycle, having remained in service for 9 years despite a scheduled replacement life of 6 years. Extending the service life beyond its intended life cycle has increased maintenance costs and contributed to major component failures. The replacement hydroseeder will improve operational efficiency, enhance employee safety through the purpose-built operator platform, and support current and future landscaping, erosion control, and restoration projects throughout the City. This unit is a shared asset utilized by both the Transportation and Parks divisions. The replacement specification includes a body clean-out system, which will help operators to clean the tank at the end of each shift. This enhancement is expected to significantly reduce material buildup inside the tank, minimizing future maintenance costs, reducing the likelihood of premature component failures, and extending the overall service life of the equipment. BUDGET/STAFF IMPACT: Sufficient funds are available within the Fleet Operations vehicle replacement budget to complete this purchase. ATTACHMENTS: 3. Staff Review Form, 4. FINN T60 Hydroseeder Sales Order, 5. FINN Series II Model T60 - Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Spec Sheet, 6. Pricing Good Through Sept 2026 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-2337 A RESOLUTION TO APPROVE THE PURCHASE OF A HYDROSEEDER TRAILER FROM VERMEER MIDSOUTH INC. IN THE AMOUNT OF $45,523.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE TAXES, SURCHARGES, FREIGHT CHARGES, TITLE, LICENSING, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE WHEREAS, the current hydroseeder has exceeded its planned replacement cycle and extending its intended life cycle has increased maintenance costs and contributed to major component failures; and WHEREAS, the replacement will improve operational efficiency, enhance employee safety through the purpose-built operator platform, and support current and future landscaping, erosion control, and restoration projects throughout the City and will be utilized by both the Transportation and Parks divisions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a hydroseeder trailer from Vermeer Midsouth Inc. in the amount of $45,523.00, pursuant to a Sourcewell cooperative purchasing contract, plus any applicable surcharges, freight charges, title licensing, and delivery fees up to 10% of the original purchase price. Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 City of Fayetteville Staff Review Form 2026-2337 Item ID 8/4/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 7/9/2026 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF ONE HYDROSEEDER TRAILER IN THE AMOUNT OF $45,523.00 FROM VERMEER MIDSOUTH INC. PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (070821-FNN) PLUS ANY APPLICABLE, TAXES, SURCHARGES, FREIGHT CHARGES, TITLE, LICENSING AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE. Budget Impact: 9700.770.1920-5802.00 Shop Account Number Fund 97001.2100.410 Replacement Assets Project Number Project Title Budgeted Item?Yes Total Amended Budget $2,259,295.00 Expenses (Actual+Encum)$1,042,019.88 Available Budget $1,217,275.12 Does item have a direct cost?Yes Item Cost $45,523.00 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $1,171,752.12 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 1 Voden, Chelsey From:Jimmy White <jwhite@vermeermidsouth.com> Sent:Tuesday, July 7, 2026 10:37 AM To:Voden, Chelsey Subject:Re: City of Fayetteville- FINN Hydro Seeder Quote CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning, we can make that happen. Regarding availability, we have a unit available now that I can put on hold if you think that this will pass at City Council. On Mon, Jul 6, 2026 at 3:25 PM Voden, Chelsey <cvoden@fayetteville-ar.gov> wrote: Hey Jimmy, Hope you had a good 4th of July! Quick question, I have finally received the go ahead on the FINN T60T, however, I will not be able to get it though City Council Till August. Can we hold the pricing through Mid Sept just to be safe? Also do you have an ETA of when one will be available? Chelsey Voden Fleet Operations Support Manager Fleet Operations Public Works Department City of Fayetteville, Arkansas 479-444-3485 fayetteville-ar.gov Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 2 From: Jimmy White <jwhite@vermeermidsouth.com> Sent: Thursday, June 4, 2026 11:36 AM To: Voden, Chelsey <cvoden@fayetteville-ar.gov> Subject: Re: City of Fayetteville- FINN Hydro Seeder Quote CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. That’s no problem. Just let me know if there’s anything else that I can do for you guys. Sent from my iPhone On Jun 4, 2026, at 11:24 AM, Voden, Chelsey <cvoden@fayetteville-ar.gov> wrote: That’s great! Thank you for the quick response! Chelsey Voden Fleet Operations Support Manager Fleet Operations Public Works Department City of Fayetteville, Arkansas 479-444-3485 fayetteville-ar.gov <image001.png> Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 3 From: Jimmy White <jwhite@vermeermidsouth.com> Sent: Thursday, June 4, 2026 11:20 AM To: Voden, Chelsey <cvoden@fayetteville-ar.gov> Subject: Re: City of Fayetteville- FINN Hydro Seeder Quote CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Will This work for you? Yes pricing will be ok through July. On Thu, Jun 4, 2026 at 10:35 AM Voden, Chelsey <cvoden@fayetteville-ar.gov> wrote: Good morning, I am working with Ross on the sourcing for a replacement hydro seeder, he forwarded your quotes to me and I have a couple of requests that we will need to be compliant with purchasing. Can you please include the following: 1. Full sourcewell contract number 2. MSRP 3. Discount 4. Pricing after discount Additionally, will this pricing be available through July? Thanks again for taking the time to meet with us today! I look forward to working with you! Chelsey Voden Fleet Operations Support Manager Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 4 Fleet Operations Public Works Department City of Fayetteville, Arkansas 479-444-3485 fayetteville-ar.gov <image001.png> -- To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Jimmy White Sales Representative 580 Jean Mary Ave. | Springdale, AR 72762 O: 4793619110 | M: 4798864982 vermeermidsouth.com -- To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Jimmy White Sales Representative 580 Jean Mary Ave. | Springdale, AR 72762 O: 4793619110 | M: 4798864982 vermeermidsouth.com Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465