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Home My WebLink About175-26 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 175-26 File Number: 2026-2336 A RESOLUTION TO APPROVE THE PURCHASE OF A WORK TRUCK FROM NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $55,155.32, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F-150 hybrid work truck from National Auto Fleet Group in the amount of $55,155.32, pursuant to a Sourcewell cooperative purchasing contract, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price. PASSED and APPROVED on August 4, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: ___________________________________ Courtney Spohn, Senior Deputy City Clerk Treasurer Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-2336 MEETING OF AUGUST 4, 2026 TO: Mayor Rawn and City Council THROUGH: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Fleet Operations Superintendent SUBJECT: Work truck replacement for the Water Sewer Department through National Auto Fleet Group RECOMMENDATION: A RESOLUTION TO APPROVE THE PURCHASE OF ONE WORK TRUCK IN THE AMOUNT OF $55,155.32 FROM NATIONAL AUTO FLEET GROUP PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (081325-NAF) PLUS ANY ADDITIONAL SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE. BACKGROUND: 2233 (WSEW_F024) has reached replacement according to our management software scoring criteria along with mileage equivalency (mileage and hours). DISCUSSION: This vehicle has accumulated 190,779 equivalent powertrain miles through both miles traveled and hours of use. Replacing the vehicle with a Ford F-150 Hybrid will improve reliability, reduce idle time and support the fleet's goals of supporting the City's Climate Action goals through reduced fuel consumption, lower emissions, and decreased operating costs. Fleet Operations recommends replacement of this asset. BUDGET/STAFF IMPACT: Sufficient funds are available within the approved 2026 capital budget for this replacement. ATTACHMENTS: 3. Staff Review Form, 4. NAFG 2233 Quote $55,155.32, 5. NAFG Price Hold Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-2336 A RESOLUTION TO APPROVE THE PURCHASE OF A WORK TRUCK FROM NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $55,155.32, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F-150 hybrid work truck from National Auto Fleet Group in the amount of $55,155.32, pursuant to a Sourcewell cooperative purchasing contract, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price. Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 City of Fayetteville Staff Review Form 2026-2336 Item ID 8/4/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 7/9/2026 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF ONE WORK TRUCK IN THE AMOUNT OF $55,155.32 FROM NATIONAL AUTO FLEET GROUP PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (081325- NAF) PLUS ANY ADDITIONAL SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE. Budget Impact: 9700.770.1920-5802.00 Shop Account Number Fund 97001.5400.720 Replacement Assets Project Number Project Title Budgeted Item?Yes Total Amended Budget $2,712,518.00 Expenses (Actual+Encum)$1,886,971.68 Available Budget $825,546.32 Does item have a direct cost?Yes Item Cost $55,155.32 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $770,391.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 1 Jackson, Ross From:Fleet <Fleet@nationalautofleetgroup.com> Sent:Wednesday, July 15, 2026 12:28 PM To:Jackson, Ross Subject:Re: NAFG Quote 43854 CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Mr. Jackson, We hope all is well. Please be advised that National Auto Fleet Group will fully honor the contract pricing established in your original quote. Furthermore, this unit will be transitioned to a 2027 model year configuration, as the order banks for the 2026 model year have closed, with this vehicle upgrade provided to your agency at zero additional cost. Manufacturer production for this unit is scheduled to begin on July 28th. At this time, we project delivery lead times to remain within the 10 to 12-week range. Please let us know if you have any other questions, more than happy to help. Best Regards, Tony Maltez National Auto Fleet Group Sourcewell Vehicle Contract #081325-NAF Office: 1-855-289-6572 NAFG Dept. Contacts Quoting: Fleet@NationalAutoFleetGroup.com Accounting: Office@NationalAutoFleetGroup.com Vehicle ETA: ETA@NationalAutoFleetGroup.com Website: www.NationalAutoFleetGroup.com From: Jackson, Ross <rjackson@fayetteville-ar.gov> Sent: Wednesday, July 15, 2026 10:22 AM To: Fleet <Fleet@nationalautofleetgroup.com> Subject: NAFG Quote 43854 Will you honor pricing through September of 2026 on quote #43854? Thank you, Ross Jackson Jr., CAFM Fleet Operations Superintendent Fleet Operations Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465 2 Public Works Department City of Fayetteville, Arkansas 479-444-3494 rjackson@fayetteville-ar.gov Docusign Envelope ID: E260182B-BCAF-8DEF-8374-60A383E91465