HomeMy WebLinkAbout2008-09-16 - Agenda With Final Results - ArchiveAldermen
Ward 1 Position 1—Adella Gray
Mayor Dan Coody Ward 1 Position 2—Brenda Thiel
Ward 2 Position 1 —Kyle B.Cook
City Attorney Kit Williams1 Ward 2 Position 2—Nancy Allen
1PVWard 3 Position l—Robert K.RhoadsTCityClerkSondraSmithWard3Position2—Robert Ferrell
ARKANSAS Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Lioneld Jordan
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
September 16, 2008
A meeting of the Fayetteville City Council will be held on September 16, 2008 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions: None
Presentations, Reports and Discussion Items: Agenda Session Only
1. Nominating Committee Report: Approved
2. Update on the Renaissance Tower Project: Handouts
Agenda Additions: Added Item B.1. Parks & Recreation Division Hiring Freeze Appeal.
A. Consent:
1. Approval of the September 2, 2008 City Council meeting minutes. APPROVED.
2. Bid # 08-56 Hugg and Hall Equipment: A resolution to award Bid # 08-56 to Hugg
and Hall Equipment in the amount of$48,300.00, plus tax of$2,979.25 for a total amount
of$51,279.25 for a trailer mounted six-inch water pump.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 170-08.
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3. Bid # 08-62 Zachary & Associates, Inc: A resolution to award Bid # 08-62 and
approve the contract with Zachary and Associates to build the Gulley Park and Finger
Park Pavilions at a cost of$76,337.29 with a contingency of$11,450.59.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 171-08.
4. David's Fire Equipment: A resolution to approve a quote from David's Fire Equipment
for fire hose in the amount of$11,646.05 (including tax) and a budget adjustment in the
amount of$11,700.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 172-08.
5. 2008-2009 Selective Traffic Enforcement Program (STEP) Grant: A resolution
accepting the 2008-2009 Selective Traffic Enforcement Program (STEP) Grant in the
amount of $106,700.00 for the purpose of paying overtime to officers engaged in the
enforcement of DWI/DUI and seatbelt laws and other purposes; and approving a budget
adjustment recognizing the grant revenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 173-08.
6. Fayetteville Animal Shelter: A resolution approving budget adjustments totaling
23,110.00 from Animal Services miscellaneous donations to meet increased supply and
operational costs at the Fayetteville Animal Shelter for the remainder of 2008.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 174-08.
7. Carter & Burgess Inc. Amendment No. 2: A resolution approving contract
Amendment No. 2 to the engineering contract with Carter & Burgess, Inc. in an amount
not to exceed $28,800.00 for additional engineering services associated with the Lake
Wilson Spillway Rehabilitation Project; and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 175-08.
8. FY 2008 HUD EDI — Special Project Grant Agreement: A resolution approving FY
2008 HUD EDI— Special Project Grant Agreement in the amount of$656,600.00 to fund
the Fayetteville Housing Partnership; approving a developers grant agreement with
Rausch Coleman Homes, LLC; and approving a budget adjustment in the amount of
656,600.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 176-08.
B. Unfinished Business:
1. Hiring Freeze: Hiring Freeze Appeals: A resolution to approve the hiring of one
Yvonne Richardson Center Program Coordinator for the Parks and Recreation Division.
THIS ITEM WAS ADDED AT THE CITY COUNCIL MEETING, PASSED AND
SHALL BE RECORDED AS RESOLUTION NO. 177-08.
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2. Amberwood Place Appeal: An ordinance establishing a Residential Planned Zoning
District titled R-PZD 08-2965, Amberwood Place, located south and east of Double
Springs and Dot Tipton Road; containing approximately 39.98 acres; amending the
official zoning map of the City of Fayetteville; and adopting the associated master
development plan. This ordinance was tabled at the September 2, 2008 City Council
meeting to the September 16, 2008 City Council meeting.
THIS ITEM WAS TABLED TO THE OCTOBER 7, 2008 CITY COUNCIL
MEETING.
C. New Business:
1. RZN 08-3065 (Hedge): An ordinance rezoning that property described in rezoning
petition RZN 08-3065, for approximately 1.0 acre, located at 1201 East Huntsville Road
from RSF-4, Residential Single-Family, 4 units per acre, to RMF-6, Residential Multi-
Family, 6 units per acre.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5176.
2. Amend Chapter 33, Departments, Boards, Commissions, and Authorities: An
ordinance to amend the Code of Fayetteville by enacting §33.228 through §33.337 in
Article X, Historic District Commission.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5177.
3. 2008 Millage Levy: An ordinance levying a tax on the real and personal property within
the City of Fayetteville, Arkansas for the year 2008 fixing the rate thereof at 1.3 mills for
General Fund Operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills
for the Policemen's Pension and Relief Fund and 1.0 mill for the Fayetteville Public
Library; and certifying the same to the County Clerk of Washington County, Arkansas.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5178.
4. Southpass Development Company, LLC: A resolution approving a 50150 cost-share
agreement with Southpass Development Company, LLC for the upgrade of the WSIP
Project EL-3 to serve the Southpass Development and the proposed City of Fayetteville
Community Park.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 178-08.
5. Bid # 08-61 SJ Louis Construction, Inc: A resolution to approve Bid # 08-61 in the
amount of$5,253,795.00 plus a contingency of$420,000.00 with SJ Louis Construction,
Inc. for construction of a large gravity sewer main from Happy Hollow Road to
Razorback Road and a sewer main from Country Club Hill.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 179-08.
6. ADM 08-3093 (Hill Place Culvert Removal): A resolution to approve a request to
modify and replant a portion of the tree preservation area associated with Hill Place PZD,
in order to remove a culvert within College Branch Creek and to install a vehicular
bridge, as described herein.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
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THIS ITEM WAS TABLED TO THE OCTOBER 7, 2008 CITY COUNCIL
MEETING.
7. Vantage Center R-PZD Vacation (VAC 08-3099): An ordinance approving VAC 08-
3099 submitted by Crafton, Tull, Sparks & Associates for property located in The
Vantage Center (R-PZD 05-1543) to vacate a water easement, a total of 0.248 acres, in
order to develop the Vantage Center R-PZD.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5179.
Announcements:
1. City Council Tour: None
Adjournment: Meeting adjourned at 8:55 p.m.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
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City Council Meeting: Septe_ -, er 16, 2008 djourn: 4
Subject: Roll
Rhoads
Ferrell
Lucas
Jordan
Gray
Thiel
Cook
Allen f
Mayor Coody
8 -o
Subject:
Motion To:
Motion By:
Seconded:
Rhoads aSPw -
Ferrell
Lucas r/
Jordan
Gray f
Thiel l
Cook
Allen
Mayor Coody
o
City Council Meeting: Septe>. _pier 16, 2008
Subject: Consent
Motion To:
Ito roO
Motion By:
Seconded:
Rhoads
Ferrell
t
i
Lucas
n
Jordan
Gray
a4404 Thiel
Cook
7 JAllen
Mayor Coody
Subject:
Motion To:
Motion By:
Seconded:
Rhoads
Ferrell
Lucas
Jordan
Gray
Thiel
Cook
Allen
Mayor Coody
City Council Meeting: Septe. _tier 16, 2008
Subject: Hiring Freeze Appeals:Rox,
Motion To:
Motion By:
Seconded:
B. 1 Rhoads
Unfinished Ferrell
Business Lucas 1/
Jordan
Gray
Thiel
pj Cook
Allen
Mayor Coody
Subject: Hiring Freeze Appeals:
Motion To:
Motion By:
Seconded:
B. 1 Rhoads
Unfinished Ferrell
Business Lucas
Jordan
Gray
Thiel
Cook
Allen
Mayor Coody
City Council Meeting: Septe, _ver 16, 2008
Subject: Amberwood Place Appeal
Motion To:
D
Motion By:
Seconded:
B. 2 Rhoads
Unfinished Ferrell
Business Lucas
Jordan
Gray
Thiel
Cook
Allen
Mayor Coody
Subject:
Motion To:
Motion By:
Seconded:
Rhoads
Unfinished Ferrell
Business Lucas
Jordan
Gray
Thiel
Cook
Allen
Mayor Coody
City Council Meeting: Septe___aer 16, 2008
Subject: RZN 08-3065 (Hedge)
Motion To:
n
Motion By:
Seconded:
C. 1 Rhoads
New Ferrell f
Business Lucas
Jordan
Gray r
e-
Thiel
Cook
Allen
C,5 -7 (p Mayor Coody
Subject:
Amend Chapter 33, Departments, Boards, Commissions, and Authorities
Motion To: a9 J Q
Motion By:a
Seconded:
C. 2 Rhoads
New Ferrell
Business Lucas
Jordan
Gray
Thiel
Cook uZ t/
Allen
I Mayor Coody
City Council Meeting: Septe.__aer 16, 2008
Subject: 2008 Millage Levy
Motion To:
Motion By:
Seconded:
C. 3 Rhoads
New Ferrell
Business Lucas
Jordan i/
Gray
Thiel
Cook
Allen
U Mayor Coody
7-0
Subject: Southpass Development Company, LLC
Motion To:Apprau-C
Motion By:
Seconded:
C. 4 Rhoads a,T _
New Ferrell t X
Business Lucas
Jordan
Gray
Thiel
Cook
Allen
u
Mayor Coody
City Council Meeting: Septe.__, er 16, 2008
Subject: Bid # 08-61 SJ Louis Construction, Inc.
Motion To:
pp mq-fi—
Motion By:
Seconded:
C. 5 Rhoads
New Ferrell
Business Lucas p
JordanAl
Gray
Thiel
Cook
Allen
SOS Mayor Coody
Subject: ADM 08-3093 (Hill Place Culvert Removal)
JO --Q , 40
Motion To:
o200t
Motion By:
Seconded:
C. 6 Rhoads
New Ferrell
Business Lucas
Jordan
Gray
Thiel
t0'
Cook
Allen
Mayor Coody
7 -a
City Council Meeting: Septe.__, er 16, 2008
Subject: Vantage Center R-PZD Vacation (VAC 08-3099)
Motion To:
lJ
Motion By:
Seconded:
C. 7 Rhoads
New Ferrell
Business Lucas r/"
Jordan
Gray
Thiel
Cook
Allen
Mayor Coody
Subject:
Motion To:
Motion By:
Seconded:
Rhoads
New Ferrell
Business Lucas
Jordan
Gray
Thiel
Cook
Allen
Mayor Coody
Aldermen
Ward 1 Position 1—Adella Gray
Mayor Dan Coody Ward 1 Position 2—Brenda Thiel
Ward 2 Position 1 —Kyle B.Cook
City Attorney Kit Williams Ward 2 Position 2—Nancy AllenPV1CWard3Positionl—Robert K.Rhoads
City Clerk Sondra SmithTayeliWard 3 Position 2—Robert Ferrell
ARKANSAS Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Lioneld Jordan
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
September 16, 2008
A meeting of the Fayetteville City Council will be held on September 16, 2008 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
Presentations, Reports and Discussion Items:
1. Nominating Committee Report
2. Update on the Renaissance Tower Project
Agenda Additions:
A. Consent:
1. Approval of the September 2, 2008 City Council meeting minutes.
2. Bid # 08-56 Hugg and Hall Equipment: A resolution to award Bid # 08-56 to Hugg
and Hall Equipment in the amount of$48,300.00, plus tax of$2,979.25 for a total amount
of$51,279.25 for a trailer mounted six-inch water pump.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
3. Bid # 08-62 Zachary & Associates, Inc: A resolution to award Bid # 08-62 and
approve the contract with Zachary and Associates to build the Gulley Park and Finger
Park Pavilions at a cost of$76,337.29 with a contingency of$11,450.59.
4. David's Fire Equipment: A resolution to approve a quote from David's Fire Equipment
for fire hose in the amount of$11,646.05 (including tax) and a budget adjustment in the
amount of$11,700.00.
5. 2008-2009 Selective Traffic Enforcement Program (STEP) Grant: A resolution
accepting the 2008-2009 Selective Traffic Enforcement Program (STEP) Grant in the
amount of $106,700.00 for the purpose of paying overtime to officers engaged in the
enforcement of DWI/DUI and seatbelt laws and other purposes; and approving a budget
adjustment recognizing the grant revenue.
6. Fayetteville Animal Shelter: A resolution approving budget adjustments totaling
23,110.00 from Animal Services miscellaneous donations to meet increased supply and
operational costs at the Fayetteville Animal Shelter for the remainder of 2008.
7. Carter & Burgess Inc. Amendment No. 2: A resolution approving contract
Amendment No. 2 to the engineering contract with Carter & Burgess, Inc. in an amount
not to exceed $28,800.00 for additional engineering services associated with the Lake
Wilson Spillway Rehabilitation Project; and approving a budget adjustment.
8. FY 2008 HUD EDI — Special Project Grant Agreement: A resolution approving FY
2008 HUD EDI—Special Project Grant Agreement in the amount of$656,600.00 to fund
the Fayetteville Housing Partnership; approving a developers grant agreement with
Rausch Coleman Homes, LLC; and approving a budget adjustment in the amount of
656,600.00.
B. Unfinished Business:
1. Hiring Freeze: Hiring Freeze Appeals:
2. Amberwood Place Appeal: An ordinance establishing a Residential Planned Zoning
District titled R-PZD 08-2965, Amberwood Place, located south and east of Double
Springs and Dot Tipton Road; containing approximately 39.98 acres; amending the
official zoning map of the City of Fayetteville; and adopting the associated master
development plan. This ordinance was tabled at the September 2, 2008 City Council
meeting to the September 16, 2008 City Council meeting.
C. New Business:
1. RZN 08-3065 (Hedge): An ordinance rezoning that property described in rezoning
petition RZN 08-3065, for approximately 1.0 acre, located at 1201 East Huntsville Road
from RSF-4, Residential Single-Family, 4 units per acre, to RMF-6, Residential Multi-
Family, 6 units per acre.
2. Amend Chapter 33, Departments, Boards, Commissions, and Authorities: An
ordinance to amend the Code of Fayetteville by enacting §33.228 through §33.337 in
Article X, Historic District Commission.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
3. 2008 Millage Levy: An ordinance levying a tax on the real and personal property within
the City of Fayetteville, Arkansas for the year 2008 fixing the rate thereof at 1.3 mills for
General Fund Operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills
for the Policemen's Pension and Relief Fund and 1.0 mill for the Fayetteville Public
Library; and certifying the same to the County Clerk of Washington County, Arkansas.
4. Southpass Development Company, LLC: A resolution approving a 50150 cost-share
agreement with Southpass Development Company, LLC for the upgrade of the WSIP
Project EL-3 to serve the Southpass Development and the proposed City of Fayetteville
Community Park.
5. Bid # 08-61 SJ Louis Construction, Inc: A resolution to approve Bid # 08-61 in the
amount of$5,253,795.00 plus a contingency of$420,000.00 with S7 Louis Construction,
Inc. for construction of a large gravity sewer main from Happy Hollow Road to
Razorback Road and a sewer main from Country Club Hill.
6. ADM 08-3093 (Hill Place Culvert Removal): A resolution to approve a request to
modify and replant a portion of the tree preservation area associated with Hill Place PZD,
in order to remove a culvert within College Branch Creek and to install a vehicular
bridge, as described herein.
7. Vantage Center R-PZD Vacation (VAC 08-3099): An ordinance approving VAC 08-
3099 submitted by Crafton, Tull, Sparks & Associates for property located in The
Vantage Center (R-PZD 05-1543) to vacate a water easement, a total of 0.248 acres, in
order to develop the Vantage Center R-PZD.
Announcements:
1. City Council Tour: None
Adjournment:
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
a a"to(, Scab+A.5
q—g—D
fl 2008-2009 Selective Traffic
City of Fayetteville 6 Enforcement Program(STEP)Grant
Staff Review Form
Page 1 of 10
City Council Agenda Items
or
Contracts
September 16, 2008
City Council Meeting Date
W Newman Patrol Police
Submitted By Division Department
Action Required:
Approval of the 2008-2009 Selective Traffic Enforcement Program grant award in the amount of$106,700.00.
106,700.00 106,700.00 Police STEP Grant 2008-2009
Cost of this request Category/Project Budget Program Category/Project Name
1010-2940
5104.00/5210.00/5304.00 Personnel Services
Account Number Funds Used to Date Program/Project Category Name
08067-1 106,700.00 General
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
Previous Ordinance or Resolution#
49e?od8
Department Director Dae Original Contract Date:
Original Contract Number:
D
City Attorney Date
Received in City Clerk's Office
ENTERED
a S3a,s 4- s-a q J-4 (,d
Finance and Internal Service Director Date
ekl,
Received in Mayor's Office
Mayr Date
Comments:
A.5
Fayetteville Police AMMU9@E111lective Traffic
Enf4(i@rReWMJ9buoKSTEP)Grant
Fayetteville,AR 72701 Page z of 10
6A-f Telephone:(479)587-355-355 5
A a K A N s n s Fax:(479)587-3563
Departmental Correspondence
To: Dan Coody,Mayor
Fayetteville City Council
Thru: Greg Tabor,Police Chief
From: Willie Newman, Financial Coordinator
Date: September 5, 2008
Re: Approval of 2008-2009 Selective Traffic Enforcement Program Grant Award
Background
The Fayetteville Police Department has participated in the Selective Traffic Enforcement
Program(STEP) every year since its inception in 1988. For eleven(11) years now,we have
partnered through grant funding with the Arkansas Highway Safety Office in an effort to reduce
the total number of motor vehicle crashes, injuries and fatalities. The 2008-2009 STEP Grant
Application is based on a fifty percent(50%) local match of in-kind expense and a request for
106,700.00 in federal and state grant funding. In-kind expenses are defined as on-duty regular
shift hours dedicated to STEP activity; furthermore, this grant will reimburse the City for on-
duty overtime hours dedicated to STEP activity. The grant period for this application runs from
October 1, 2008 to September 30, 2009.
Discussion
Our primary strategy for reaching our mutual goal of reducing the total number of motor
vehicle crashes,injuries and fatalities is through dedicated and diligent enforcement of occupant
protection and DWI/DUI laws. This can only be accomplished by dedicating patrol officer(s)to
monitor only STEP activity for a given period of time in a known problem area. In addition to
increased law enforcement, this grant funding allows us to participate in directed DWI
Checkpoints, Click It or Ticket protection mobilizations,purchase additional equipment, attend
national training,provide child safety seat checkpoints, and a loaner safety seat for those in need.
STEP is a very important program and funding source for the Fayetteville Police
Department. Through dedicated STEP activity during our shift overlap hours, our Department
can meet the in-kind matching funds required of this grant award. Furthermore, the loss of this
grant funding would have an adverse affect on community safety.
A.5
2008-2009 Selective Traffic
Enforcement Program(STEP)Grant
Page 3 of 10
Recommendation
Due to the many positive results, Staff recommends approval of the 2008-2009 Selective
Traffic Enforcement Program Grant Award in the amount of$106,700.00 along with the budget
adjustment. If you should have any comments or question regarding this grant application,
please contact Chief Tabor or Capt. Brown at extension 500 or myself at extension 579.
A.5
2008-2009 Selective Traffic
Enforcement Program(STEP)Grant
Page 4 of 10
RESOLUTION NO.
A RESOLUTION ACCEPTING THE 2008-2009 SELECTIVE
TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE
AMOUNT OF $106,700.00 FOR THE PURPOSE OF PAYING
OVERTIME TO OFFICERS ENGAGED IN THE ENFORCEMENT
OF DWI/DUI AND SEATBELT LAWS AND OTHER PURPOSES;
AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING
THE GRANT REVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts the 2008-2009 Selective Traffic Enforcement Program (STEP)
Grant in the amount of$106,700.00 for the purpose of paying overtime to officers
engaged in the enforcement of DWI/DUI and seatbelt laws.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Budget Adjustment recognizing the grant revenue.
PASSED and APPROVED this 1611, day of September, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY,Mayor SONDRA E.Sl%=H,City Clerk/Treasurer
City of Fayetteville,Arkansas A.5
2008-2009 Selective Traffic
Budget Adjustment Form Enforcement Program(STEP)Grant
0
Budget Year Department: Police Date Requested Adjustment Number
2008
Division: Police
Program: Patrol 9/4/2008
Project or Item Added/Increased: Project or Item Deleted/Reduced:
Increase expense budget for Overtime-uniformed, minor
equipment, and travel &training to coincide with the
2008-2009 STEP grant award.
Justification of this Increase: Justification of this Decrease:
This increase is needed to recognize the acceptance of
the 2008-2009 Selective Traffic Enforcement Program
grant.
Increase Expense Budget(Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Salaries/wages-uniformed 1010 2940 5101 00 60,000 08067 1
Overtime-uniformed 1010 2940 5104 00 30,000 08067 1
Minor equipment 1010 2940 5210 00 15,200 08067 1
Travel&training 1010 2940 5304 00 1,500 08067 1
Decrease Expense Budget(Increase Revenue Budget)
Account Name Account Number Amount Project Number
State Grants-Operational 1010 0001 4302 01 12,500 08067 1
Federal Grant-Operational 1010 0001 4309 01 94,200 08067 1
Approval Signatures Budget Office Use Only
9/r/0/r/0 TYPe:A B C E
Requ ed By, Date
Bu get Manager Date Posted to General Ledger
Initial Date
Department Direct ate Posted to Project Accounting
Initial Date
Finance&Internal Services Director Date Entered in Category Log
Initial Date
Mayor Date
A.5
2008-2009 Selective Traffic
Arkansas
Enforcement Program(STEP)Grant
Highway Safety Fiscal Year 2009 Proposal for Page 6of10
Office
rev. 5/03/2007)Highway Safety Funding
for Selective Traffic Enforcement Program
m of r i ilifa o' xOri. `r _i ., ,_,r., , a.
Project Title: Selective Traffic Enforcement Project
Proposing Agency/Organization:Fayetteville Police Department
Mailing Address:100-A West Rock Street
Fayetteville, AR 72701
Physical Address:Same
if different)
Contact Person: Captain William K. Brown
Title:
Phone Number: 479-587-3500 Fax Number: 479-587-3522
E-mail Address: wbrown@ci.fayetteville.ar.us
Goal and Strategy Addressed (see draft FY 09 Goals and Strategies):
Goal: Reduce the total number of motor vehicle crashes, injuries and fatalities.
Strategy: Enforce DWI/Seatbelt laws; Increase training for the enforcement of these laws
Project Period: From:10-1-2008 To: 9-30-2009 Project Year: 11
Year 1, 2, 3 etc.)
Amount of Federal Funds Requested: Local Match:
FY2009:
IMT?ORLTA 1T_Doctiittents to.b'e sut rrtttted ww h.Rio
Required: Traffic Safety Project Budget
Optional: Supporting Documentation
Proposing Agency Authentication:
Signature:Date:
Name:
Title:
AHSO Use Only Date Stamp &Time
Received by:
Office:
Date Received:
Page 1 of 4
A.5
AHSO Project Title: Error! Reference source not found.2008-2009 Selective Traffic
Proposing Agency/Organization: Fayetteville Police Departrf5efvtge®iW6Pogram(STEP)Grant
Arkansas
Highway Safety
Fayetteville, Arkansas Page 7 of 10
Office
rev. 5/03/2007)
ce a'
r_
i'' 4 4 ...`A`m Hifi"*,. ,x1 ^' : - +
I. Problem Identification. Complete the table below to identify the traffic safety
issues for your community. Crash and citation data must be from the same year:
Baseline Year: 2004
Baseline
Baseline Measure Number
A. Total number of crashes 4,310
B. Number of alcohol-related crashes 251
C. Number of Driving While Intoxicated (DWI/DUI) arrests (non STEP)949
D. Number of safety belt citations (non STEP) N/A
E. Number of child safety seat citations (non STEP) N/A
The following measure was established by Subgrantee surveys:
Measure I Percentage Month/Year of Survey
Percentage of safety belt usage tbd May 2008
Note: Survey must be conducted after October 1, 2007.
Data Source: Static observation by uniformed officers
Optional Comments Regarding Problem ID (no more than 350 words; comments will
not be scored but will assist in explaining the information identified above):
Click here to type.
Page 2 of 4
A.5
AHSO Project Title: Error! Reference source not found.2008-2009 Selective Traffic
Proposing Agency/Organization: Fayetteville Police Departr5eJ*(*0it &ogram(STEP)Grant
Arkansas Fayetteville,Arkansas Page 8 of 10
Highway Safety
Office
rev.5/03/2007)
II. Project Plan
Conduct a selective traffic enforcement project, including conducting public information
and education efforts, concentrating on both of the following components for your
proposed STEP:
DWI Enforcement
Occupant Protection Enforcement
B. Project Objectives and Performance Measures.
OBJECTIVE: The objective of this project is to accomplish the following by
September 30, 2009:
Target
Objectives/Performance Measures Number
A. Number and type citations/arrests to be issued under STEP
1. Increase DWI arrests by 30
2. Increase safety belt citations by 60
3. Increase child safety seat citations by 10
B. Number of STEP enforcement hours to be worked
1. DWI/DUI Enforcement (yearlong/sustained) 1,000
2. DWI/DUI Crackdown (YD&YDL) 3
3. Seat Belt/Occupant Protection Enforcement (yearlong & sustained) 2,000
4. Seat Belt/Occupant Protection Mobilization (CIOT) 3
C. Number of alcohol-related traffic crashes
1. Reduce the number of alcohol-related crashes to 175
D. Increase the safety belt usage rate among drivers and front seat
passengers to 88%
E. Administrative and general grant requirements
1. Submit the following number of Monthly Activity Reports, including an
Annual Project Activity Report 13
2. Submit the following number of Request for Reimbursement 13
F. Support grant enforcement efforts with public information and education
1. Conduct a minimum of two (2) presentations 4
2. Conduct a minimum of four (4) media exposures (e.g., news
conferences, news releases, and interviews). 8
3. Conduct a minimum of two (2) community events (e.g., health fairs,
booths) 4
4. Produce the following number of public information and education
materials if applicable. N/A
Note: Nothing in this proposal shall be interpreted as a requirement, formal or informal,
that a peace officer issue a specific or predetermined number of citations in
pursuance of the proposing organization's obligations hereunder. In addition to the
STEP enforcement activities, the proposing organization agrees to maintain baseline
non-STEP funded citation and arrest activity due to the prohibition of supplanting.
Page 3 of 4
A.5
AHSO Project Title: Error! Reference source not found.2008-2009 Selective Traffic
Proposing Agency/Organization: Fayetteville Police DepartrEeNigladiC Rtogram(STEP)Grant
Arkansas Fayetteville, Arkansas Page 9 of 10
Highway Safety
Office
rev. 5/03/2007)
BUDGET:
Budget Categories t2lit "
x
r j
Enforcement WI/DUIt SQ OPx
Enforcement Seat Belt fis a. r 20 a
Equipment
Travel and Training r 1aG=h!1
Child Safety Seats
Total x 1 V Q
V..: .v'.. S_c xC
JUSTIFICATION (Please justify each budget category amount requested):
DWI/DUI: Our Enforcement budget request for GY08-09 is equal to our previous
enforcement budget. Our desire is to maintain our current level of STEP patrols and
maximize our effectiveness through increased training and equipment dedicated to our
STER
Seatbelt: Our Enforcement budget request for GY08-09 is equal to our previous
enforcement budget. Our desire is to maintain our current level of STEP patrols and
maximize our effectiveness through increased training and equipment dedicated to our
STEP.
Equipment: The amount requested is for the purchase of six (6) Preliminary Breath Test
PBT) devices to be issued to each patrol unit. The PBTS allow for quicker and more efficient
screening of potential drunk drivers at a cost of $450.00 per device for a total STEP
commitment of $2,700.00.
Travel and Training: In the eleven years that Fayetteville has participated in STEP, we
have only been able to attend one conference/training outside the state of Arkansas. We
feel that we have maximized all the local methods and techniques used in STEP and are in
need of expanding our knowledge/associate base to a national level. It is our plan to
alternate each year attending the National Lifesavers Conference and the National Drug
Recognition Expert Conference at a cost to the STEP of $1,500 annually. These training
opportunities are an important component to increasing our overall effectiveness in STEP
related enforcement.
Child Safety Seats: This program maintains an incredibly high demand for loaner child
safety seats and far exceeds our current supply level. We are requesting an increase in this
category from previous years, and it can be easily justified in the fact that we routinely run
out of child safety seats early in every grant period.
LOCAL MATCH:
Budget Categories
s i n
Personal Services 0
Page 4 of 4
A.5
AHSO Project Title: Error! Reference source not found. 2008-2009 Selective Traffic
Proposing Agency/Organization: Fayetteville Police Departr rpMt5rbTrogram(STEP)Grant
Arkansas Fayetteville,Arkansas Page 10 of 10
Highway SafetyOffice
rev. 5/03/2007)
Nx
ufr i ,moa 53 •'' x°"'
Maintenance&Operation m
Vehicle Expense
On
Child Safety Seats110rx, „„rt, `fiR '
Total
ty
f ' k:
x r
Maf------ t i
Y
Page 5 of 4
C.4
Southpass Development Company,LLC.
Page 1 of 2
RESOLUTION NO.
A RESOLUTION APPROVING A 50150 COST-SHARE
AGREEMENT WITH SOUTHPASS DEVELOPMENT
COMPANY,LLC FOR THE UPGRADE OF THE WSIP PROJECT
EL-3 TO SERVE THE SOUTHPASS DEVELOPMENT AND THE
PROPOSED CITY OF FAYETTEVILLE COMMUNITY PARK..
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
50150 cost-share with Southpass Development Company,LLC for the upgrade of the WSIP Project
EL-3 to serve the Southpass Development and the proposed City of Fayetteville Community Park.
PASSED and APPROVED this 16th day of September, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
C.4
Southpass Development Company,LLC.
Page 2 of 2
C.5
Bid#08-61 SJ Louis Construction, Inc.
Page 1 of 2
RESOLUTION NO.
A RESOLUTION TO APPROVE BID #08-61 IN THE AMOUNT
OF $5,253,795.00 PLUS A CONTINGENCY OF $420,000.00
WITH SJ LOUIS CONSTRUCTION, INC. FOR CONSTRUCTION
OF A LARGE GRAVITY SEWER MAIN FROM HAPPY HOLLOW
ROAD TO RAZORBACK ROAD AND A SEWER MAIN FROM
COUNTRY CLUB HILL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the low bid #08-61 in the amount of$5,253,795.00 plus a contingency of$420,000.00 with SJ
Louis Construction, Inc. for construction of a large gravity sewer main from Happy Hollow Road
to Razorback Road and a sewer main from Country Club Hill and authorizes the Mayor to sign a
construction contract based upon the approved bid.
PASSED and APPROVED this 16`x' day of September, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
C.5
Bid#08-61 SJ Louis Construction, Inc.
Page 2 of 2