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HomeMy WebLinkAbout2026-04-27 - Minutes -Fayetteville A&P Commission Meeting Minutes, April 27, 2026 Fayetteville Town Center Commissioners Present: Chair Moya, Commissioners Kinney, Hunt, Tyree, Hamilton, Stafford and Wiederkehr Absent: None Staff Present: CEO Ryan Hauck I. Chair Moya called the meeting to order at 2 pm II. Administration A. New commissioner Megan Tyree introduced herself. B. CEO Hauck noted the July 4 fireworks memo included Chair Moya’s support. C. Motion to approve March 16th meeting minutes was made by Commissioner Kinney and seconded by Commissioner Stafford and was approved unanimously. D. Commissioners set an all-day retreat for October 12th. III. Reports A. Meet the Team – CEO Ryan Hauck CEO Hauck introduced staff members Steve Harrelson, Julie Pennington, and Tyler Wilson. B. CEO Report CEO Hauck reported updates on UA Athletics, Trailgating, the US Pro Cup, paid media, and PR results. He also noted updates on Favoriteville, America’s 250, Restaurant Week, tourism outreach, Visitors Center traffic, staff recognitions, and Town Center bookings. C. Financial Report – CEO Hauck CEO Hauck reported March financials were in good order and above the seasonally adjusted budget. In response to a question from Chair Moya, Director of Finance Gretchen Hunt said the E-Bikes are listed under Fixed Assets. IV. Old Business A. Discuss and Vote. Financial Revision Proposal from Commission Hamilton. Commissioner Hamilton did not have a revised proposal. Commissioner Wiederkehr offered this as a motion: The city has and has always had full access to review or audit A&P commission financial records at any time. Commissioner Stafford made this motion, Commissioner Kinney seconded, and it was approved unanimously. V. New Business A. Discussion and Vote. Roof replacement for Experience Fayetteville, 21 S Block Avenue. CEO Hauck said the roof needs replacement and staff recommended Harness Roofing. Hauck said an engineer will review building cracks and staff will report back. In response to questions, Hauck said the building is about 5,400 square feet and the roof warranty is 15 years. Commissioner Stafford moved to approve the allocation of $65,950.00 for the replacement of the roof at Experience Fayetteville’s office and Visitors Center and authorize CEO Ryan Hauck to enter into an agreement with Harness Roofing, Inc. to complete the project as outlined in their proposal. Commissioner Hunt seconded the motion, and it was approved unanimously. Hauck said he would return to the commission if costs exceed this amount. B. Discussion and Vote. Favoriteville Fund Application – Prairie Street Block Party - $11,656.80 Request, Commissioner Hamilton Commissioner Hamilton said the request would cover any gap between event revenue and expenses. The Favoriteville Fund balance was reported at $45,000. CEO Hauck noted that this event had also received an additional $2,000 Community Incentive Fund award. Commissioner Hamilton made a motion to guarantee up to $11,656.80 should the difference in their cost and revenue warrant it. Commissioner Stafford seconded. The motion passed unanimously. C. Discussion and Vote. Favoriteville Fund Application – TougeCon - $5,000 Request, Commissioner Hamilton Organizer Caleb Yam who was present described TougeCon as a regional Japanese car event drawing attendees from multiple states. Commissioner Hamilton made a motion to guarantee $5,000 of the net income of Tougecon 2026 and this was seconded by Commissioner Hunt. CEO Hauck noted payment is unlikely based on last year’s income. It passed unanimously. D. Vote. TheatreSquared 2026 Capital Campaign Installment. CEO Ryan Hauck. Memo and invoice included. Commissioner Hunt made the motion to approve the allocation of $200,000 for the TheatreSquared 2026 Capital Campaign Installment, which was seconded by Commissioner Stafford. It was approved unanimously. E. Discussion and Vote. 4th of July Fireworks. Chair Moya , Memo included. Chair Moya and CEO Hauck recommended utilizing the Favoriteville Fund. Guests Brian Crowne and Todd Martin spoke in support. Commissioners discussed funding, sponsors, show length, and police detail, noting they did not want to utilize the Favoriteville Fund to pay for all of this event. Chair Moya made a motion to approve the allocation of $30,000 from the operating budget of EF with no more than $5,000 coming from the Favoriteville Fund for firework celebration on July 4th. Hamilton seconded it. It was approved unanimously. VI. Good of the Order/ Adjournment, Chair Moya and CEO Hauck The Q1 report from Ozark Folkways was noted. Commissioner Stafford moved to adjourn, Commissioner Kinney seconded, and it was approved unanimously. The meeting ended at 3:41 p.m.