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Home My WebLink About152-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 479) 575-8323 Resolution: 152-26 File Number: 2026-1962 A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH OLSSON, INC. IN THE AMOUNT OF $25,000.00 FOR GRANT APPLICATION SERVICES FOR THE RAILROAD CROSSING ELIMINATION PROGRAM WHEREAS, on October 15, 2024, the City and Olsson, Inc. entered into an Agreement for professional engineering services for the Northwest Arkansas Corridor Safety Study; and WHEREAS, the scope of the current contract does not include grant writing services, and the City now wishes to increase the scope of work to include grant writing services to apply for a U.S. Department of Transportation Railroad Crossing Elimination Grant to fund additional project delivery services and implementation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 with Olsson, Inc. in the amount of $25,000.00 for grant application services for the Railroad Crossing Elimination Program. PASSED and APPROVED on June 16, 2026 Approved: Molly Rawn, Mayor Attest: Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 411111111111111 CITY OF �� FAYETTEVILLE ...ARKANSAS MEETING OF JUNE 16, 2026 TO: THROUGH: FROM: Mayor Rawn and City Council Chris Brown, Public Works Director Justin Bland, City Engineer CITY COUNCIL MEMO 2026-1962 SUBJECT: Contract Amendment with Olsson for Railroad Crossing Elimination Grant Application Preparation RECOMMENDATION: Staff recommends approval of contract Amendment #1 to the master agreement with Olsson in the amount of $25,000.00 for grant application services for the Railroad Crossing Elimination program that is offered by the Federal Railroad Administration. BACKGROUND: The Cities of Fayetteville and Springdale, in collaboration with Arkansas & Missouri Railroad, were awarded a 2022 Railroad Crossing Elimination (RCE) Grant with 80% funding for the study coming from the Federal Railroad Administration (FRA) and 20% of funding from local matches (Resolution #256-24 ). This $720,000 study focused on eight railroad crossings spanning a 14-mile rail corridor across both cities to identify individual solutions to the unique combinations of challenges and safety hazards at each crossing, all of which intersect with some of the busiest roads in Northwest Arkansas. DISCUSSION: This contract amendment will provide funding for Olssen to apply for a new RCE grant for implementation of the study results at two key locations in Fayetteville. These are at the University and Frisco railroad crossings. These improvements will address mobility and safety challenges, emergency vehicle access, transit connections, reliability of commercial transport via rail, and network resiliency for all forms of transport using intersecting roads. BUDGET/STAFF IMPACT: This contract amendment will increase the contract amount by $25,000 to $745,000. Funding for the preparation of this grant application will come from the Transportation Street Improvements Sales Tax Capital Improvement funding. Description Transportation Street lmprov. Account 4470.800.8820-5314.00 Project 06035.2024.2402 ATTACHMENTS: 3. Staff Review Form, 4. NWA Rail Crossing RCE Amendment Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 Amount $25,000.00 www. fayettevi 11 e-a r .gov Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 479) 575-8323 File #: 2026-1962 A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH OLSSON, INC. IN THE AMOUNT OF $25,000.00 FOR GRANT APPLICATION SERVICES FOR THE RAILROAD CROSSING ELIMINATION PROGRAM WHEREAS, on October 15, 2024, the City and Olsson, Inc. entered into an Agreement for professional engineering services for the Northwest Arkansas Corridor Safety Study; and WHEREAS, the scope of the current contract does not include grant writing services, and the City now wishes to increase the scope of work to include grant writing services to apply for a U.S. Department of Transportation Railroad Crossing Elimination Grant to fund additional project delivery services and implementation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 with Olsson, Inc. in the amount of $25,000.00 for grant application services for the Railroad Crossing Elimination Program. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 City of Fayetteville Staff Review Form Item ID 6/16/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Justin Bland 5/28/2026 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of contract Amendment #1 to the master agreement with Olsson in the amount of 25,000.00 for grant application services in the Railroad Crossing Elimination program Budget Impact: 4470.800.8820-5314.00 Professional Services Account Number Fund 06035.2024.2402 Trans. Street Improv. - Grant Planning Assistance Project Number Project Title Budgeted Item?Yes Total Amended Budget $45,100.00 Expenses (Actual+Encum) Available Budget $45,100.00 Does item have a direct cost?Yes Item Cost $25,000.00 Is a Budget Amendment attached?No Budget Amendment $- Remaining Budget $20,100.00 Purchase Order Number:Previous Ordinance or Resolution #256-24 Change Order Number:Approval Date: Original Contract Number: Comments: Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 AMENDMENT NO. 1 To CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE NORTHWEST ARKANSAS CORRIDOR SAFETY STUDY Between CITY OF FAYETTEVILLE, ARKANSAS And OLSSON, Inc. WHEREAS, on October 15, 2024, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and Olsson, Inc. of Fayetteville, Arkansas (ENGINEER) entered into an Agreement for professional engineering services for the Northwest Arkansas Corridor Safety Study (the "Project"); and WHEREAS, the scope of the current contract does not include grant writing services, and the CITY OF FAYETTEVILLE now wishes to increase the scope of work to include grant writing services; and WHEREAS, the CITY OF FAYETTEVILLE has requested grant writing services to apply for a U.S. Department of Transportation Railroad Crossing Elimination Grant to fund additional project delivery services and implementation; and WHEREAS, the current Agreement must now be amended to provide the additional scope and amount of compensation to the ENGINEER for the additional work; and NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY OF FAYETTEVILLE and the ENGINEER, the parties hereto, stipulate and agree that the Contract for Professional Engineering Services dated October 15, 2024, is hereby amended in the following particulars: SECTION 5 -PAYMENTS TO ENGINEER Delete the first sentence of Section 5 .1 and replace with the following: a.The maximum not-to-exceed amount authorized for this Agreement is $745,000.00. For clarification, Amendment No. 1 increases the total project fee by $25,000.00. APPENDIX A -SCOPE OF SERVICES The additional Scope of Services is included in Appendix A attached hereto and made part of this Agreement. All other provisions of the original Agreement remain in full force and effect IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and ENGINEER, by its authorized officer have caused this Amendment to be duly executed this ___ day of -----' 2026. Page 1 16 June Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 OLSSON, INC. B: Andrew S. Brewer, P.E. Title: Vice President CITY OF FAYETTEVILLE, ARKANSAS By: ____________ _ Mayor, Molly Rawn ATTEST: By: ___________ City Clerk Treasurer, Kara Paxton END OF AMENDMENT NO. 1 TO CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES Page 2 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Suite 310 / 3537 North Steele Blvd. / Fayetteville, AR 72703 O 479.443.3404 / olsson.com Appendix A Railroad Crossing Elimination (RCE) Grant Writing Scope of Work for Grant Writing 1. Project Management Project Start Date – April 27, 2026 Project End Date – No later than the deadline stipulated in the NOFO 2. Grant Writing USDOT Railroad Crossing Elimination Grant Objective: To develop a complete RCE grant application for railroad crossing improvements at University Avenue (Fayetteville), Frisco Avenue (Fayetteville), and County Line Road (Springdale). The project scope includes project development and construction activities for implementation such as preliminary and final design, geotechnical studies, environmental studies, NEPA documentation, utility coordination, right-of-way plans and easement documents, acquisition related services, and construction related services. Project will be in coordination with City of Fayetteville, City of Springdale, and A&M Railroad. Scope of Work Communication and Project Management: Weekly check-in with City’s project lead(s) following initial kick-off meeting. Grant Application Development: Develop a complete application in compliance with the upcoming RCE NOFO. Compensation: Client shall pay to Olsson for the performance of the Scope of Services, the actual time of personnel performing such services in accordance with the Labor Billing Rate Schedule(s), and all actual reimbursable expenses in accordance with the Reimbursable Expense Schedule attached to this agreement. Olsson shall submit invoices on a monthly basis, and payment is due within 30 calendar days of invoice date. Olsson’s Scope of Services will be provided on a time-and-expense basis not to exceed $25,000. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Description Range Principal $156.00 -$486.00 Project Manager $136.00 -$294.00 Project Professional $101.00 -$258.00 Assistant Professional $76.00 -$187.00 Designer $109.00 -$238.00 CAD Operator $66.00 -$232.00 Survey $61.00 -$230.00 * Construction Services $56.00 -$305.00 * Administrative/Clerical $51.00 -$266.00 Note: 1. 2. 2026 Olsson Billing Rate Schedule Special Services not included in above categories will be provided on a Special Labor Rate Schedule Rates subject to change based upon updates to Billing Rates for upcoming year. Eff. 01/2026 2026 Olsson Billing Rate Schedule 1 of 1 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816