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HomeMy WebLinkAbout149-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 149-26 File Number: 2026-1867 A RESOLUTION TO APPROVE THE SECOND SUPPLEMENT TO THE AGREEMENT OF UNDERSTANDING WITH THE ARKANSAS DEPARTMENT OF TRANSPORTATION FOR THE HIGHWAY 112 POPLAR STREET TO DRAKE STREET PROJECT TO ACCEPT FEDERAL-AID FUNDING IN THE AMOUNT OF $500,000.00 WITH A REQUIRED CITY MATCH OF $125,000.00, AND TO APPROVE A BUDGET AMENDMENT WHEREAS, on January 3, 2017, City Council passed Resolution 27-17 approving the City’s participation in a revised Partnering Agreement with the Arkansas Department of Transportation (ARDOT) to make needed improvements to Highway 112; and WHEREAS, upon completion of the improvements to Highway 112, the City agreed to assume ownership and responsibility of Highway 112 from Highway 16 to Interstate 49; and WHEREAS, on September 19, 2017, the City agreed to manage the improvements of Highway 112 from Poplar Street to Drake Street including the design, right-of-way acquisition, utility relocations, bidding and construction management; and WHEREAS, on June 10, 2025, Mayor Rawn signed a letter constituting a supplement to the Agreement of Understanding that incorporated $144,000.00 of Federal-aid Transportation Alternatives Program funding awarded to the City into this project to construct a 12-foot path; and WHEREAS, ARDOT is requesting a modification to the project Agreement of Understanding to incorporate the $500,000.00 of STBGP-A federal funds into this project for the construction phase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign the second amendment to the Agreement of Understanding with the Arkansas Department of Transportation for the Highway 112 Poplar Street to Drake Street project, a copy of which is attached to this Resolution. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of federal-aid funding in the amount of $500,000.00 with the required match in the amount of $125,000.00 to be paid by the City of Fayetteville. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget amendment, a copy of which is attached to this Resolution. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Resolution: 149-26 File Number: 2026-1867 Page 2 PASSED and APPROVED on June 16, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-1867 MEETING OF JUNE 16, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff Chris Brown, Public Works Director Justin Bland, City Engineer FROM: Paul Libertini, Staff Engineer SUBJECT: Hwy 112/Garland Ave (Poplar St to Drake St) Supplemental Agreement No. 2 to the Agreement of Understanding with the Arkansas Department of Transportation RECOMMENDATION: A Resolution authorizing the Mayor to sign a letter dated August 27, 2025 from the Arkansas State Highway Commission constituting the second supplement to the Agreement of Understanding (AOU) for this project, and to approve a Budget Amendment in the amount of $625,000 to recognize federal-aid funding of $500,000 and the required 20% local match of $125,000. BACKGROUND: On January 3, 2017, the City Council approved the City’s participation in a revised Partnering Agreement with the Arkansas Department of Transportation (ARDOT) to make needed improvements to Hwy 112 (Resolution 27-17). Upon completion of the improvements to Hwy 112, the City agreed to assume ownership and responsibility of Hwy 112 from Hwy 16 (15th St) to Interstate 49. On September 19, 2017, the Mayor signed the Agreement of Understanding with ARDOT obligating the City to manage the improvements of Hwy 112 from Poplar Street to Drake Street. The City will be managing project design, right-of-way acquisition, utility relocations, bidding and construction management. The Mayor signed a letter dated June 10, 2025 from Jared D. Wiley, Director of the Arkansas State Highway Commission constituting a supplement to the Agreement of Understanding (AOU) for this project. The supplement agreed to incorporating $144,000 of Federal-aid Transportation Alternatives Program (TAP) funding awarded to the City into this project to construct a 12-foot side path. On June 17, 2025, the Northwest Arkansas Regional Planning Commission (NWARPC) awarded the City $500,000 of Federal-aid Surface Transportation Block Grant Program – Attributable (STBGP-A) funds for the construction phase of this project. DISCUSSION: The City has received a letter dated August 27, 2025 from Jared D. Wiley, Director of the Arkansas State Highway Commission requesting a modification to the project Agreement of Understanding (AOU) to incorporate the $500,000 of STBGP-A federal funds into this project for the construction phase which requires the Mayor’s signature. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov BUDGET/STAFF IMPACT: Initially, the City will make payments to the Contractor and will subsequently submit the required paperwork to ARDOT requesting the 80% reimbursement of the construction payments. The City’s 20% matching funds for the roadway improvements will be paid from the Streets Project 2022 Bonds Fund. The Federal-aid portion is $500,000 and the City’s match is $125,000. The budget amendment is recognizing the grant revenue, appropriating the City match, and consolidating the budgeted funds to one project. ATTACHMENTS: 3. Staff Review Form, 4. Budget Amendment, 5. Hwy 112 SA#2 AOU Letter, 6. Hwy 112 SA#2 AOU - Signed, 7. NWARPC FFY2026_STBGPA Award Letter_Hwy112, 8. Hwy. 112 Partnering Agreement - Executed, 9. Resolution 27-17 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-1867 A RESOLUTION TO APPROVE THE SECOND SUPPLEMENT TO THE AGREEMENT OF UNDERSTANDING WITH THE ARKANSAS DEPARTMENT OF TRANSPORTATION FOR THE HIGHWAY 112 POPLAR STREET TO DRAKE STREET PROJECT TO ACCEPT FEDERAL-AID FUNDING IN THE AMOUNT OF $500,000.00 WITH A REQUIRED CITY MATCH OF $125,000.00, AND TO APPROVE A BUDGET AMENDMENT WHEREAS, on January 3, 2017, City Council passed Resolution 27-17 approving the City’s participation in a revised Partnering Agreement with the Arkansas Department of Transportation (ARDOT) to make needed improvements to Highway 112; and WHEREAS, upon completion of the improvements to Highway 112, the City agreed to assume ownership and responsibility of Highway 112 from Highway 16 to Interstate 49; and WHEREAS, on September 19, 2017, the City agreed to manage the improvements of Highway 112 from Poplar Street to Drake Street including the design, right-of-way acquisition, utility relocations, bidding and construction management; and WHEREAS, on June 10, 2025, Mayor Rawn signed a letter constituting a supplement to the Agreement of Understanding that incorporated $144,000.00 of Federal-aid Transportation Alternatives Program funding awarded to the City into this project to construct a 12-foot path; and WHEREAS, ARDOT is requesting a modification to the project Agreement of Understanding to incorporate the $500,000.00 of STBGP-A federal funds into this project for the construction phase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign the second amendment to the Agreement of Understanding with the Arkansas Department of Transportation for the Highway 112 Poplar Street to Drake Street project, a copy of which is attached to this Resolution. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of federal-aid funding in the amount of $500,000.00 with the required match in the amount of $125,000.00 to be paid by the City of Fayetteville. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget amendment, a copy of which is attached to this Resolution. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 City of Fayetteville Staff Review Form 2026-1867 Item ID 6/16/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Paul Libertini 5/21/2026 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: A Resolution authorizing the Mayor to sign a letter dated August 27, 2025 from the Arkansas State Highway Commission constituting the second supplement to the Agreement of Understanding (AOU) for this project, and approving a budget amendment in the amount of $625,000 to recognize federal-aid funding of $500,000 and the required 20% local match of $125,000. Budget Impact: 4601.860.7236-5809.00 4702.860.7236-5809.00 Bond Program Grant Matching Street Projects 2022 Bonds Account Number Fund 46020.7236.3800 Hwy 112 (Poplar St to Drake St) Project Number Project Title Budgeted Item?Yes Total Amended Budget $20,113,962.00 Expenses (Actual+Encum)$7,126,386.08 Available Budget $12,987,575.92 Does item have a direct cost?No Item Cost $- Is a Budget Amendment attached?Yes Budget Amendment $500,000.00 $227.00 Remaining Budget $13,487,575.92 Purchase Order Number:Previous Ordinance or Resolution #27-17, 60-25 Change Order Number:Approval Date: Original Contract Number: Comments: Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 City of Fayetteville, Arkansas - Budget Amendment/Adjustment (Agenda) Budget Year Division /Org2 ENGINEERING (621) BA Number 2026 Requestor:Paul Libertini BUDGET AMENDMENT/ADJUSTMENT DESCRIPTION: Recognize $500,000 of FFY 2026 Surface Transportation Block Grant Program - Attributable (STBGP-A) funds awarded by the Northwest Arkansas Regional Planning Commission (NWARPC) for the construction of Hwy 112 (Poplar St - Drake St) which requires a City match of $125,000 (20%). Move funding in project 06035.3800 to 46020.7236.3800. Allocate 20% match for 12 foot side path. COUNCIL DATE:6/16/2026 ITEM ID#:2026-1867 Holly Black 5/27/2026 7:46 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.202658TOTAL500,000 500,000 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 4601.860.7236-4309.00 -500,000 46020 7236.3800 RE Federal Grants - Capital 4601.860.7236-5809.00 500,000 -46020 7236.3800 EX Improvements - Street 4702.860.7236-5809.00 125,000 -46020 7236.3800 EX Improvements - Street 4702.860.7999-5899.00 (125,000)-46020 7999 EX Unallocated - Budget -- 4470.800.8835-4309.00 -(926,080)06035 3800 RE Federal Grants - Capital 4470.800.8835-5314.00 (782,080)-06035 3800 EX Professional Services 4470.800.8835-5809.00 (144,000)-06035 3800 EX Improvements - Street 4601.860.7236-4309.00 -782,080 46020 7236.3800 RE Federal Grants - Capital 4601.860.7236-4309.00 -144,000 46020 7236.3800 RE Federal Grants - Capital 4601.860.7236-5860.02 782,080 -46020 7236.3800 EX Capital Prof Svcs - Engineering/Architectural 4601.860.7236-5809.00 144,000 -46020 7236.3800 EX Improvements - Street 4702.860.7236-5809.00 36,000 -46020 7236.3800 EX Improvements - Street 4702.860.7999-5899.00 (36,000)-46020 7999 EX Unallocated - Budget -- -- -- 1 of 1 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 ARKANSAS STATE HIGHWAY COMMISSION PIDLIP TALDO CHAIRMAN SPRINGDALE KEITH GIBSON VICE CHAIRMAN FORT SMITH MARIE HOLDER LITTLE ROCK The Honorable Molly Rawn Mayor of Fayetteville P.O. Box 2261 • Little Rock, Arkansas 72203-2261 Phone (501) 569-2000 • VoiceffiY 711 • Fax (501) 569-2400 www.ARDOT.gov • www.lDriveArkansas.com August 27,2025 Mr. Tim Conklin Executive Director DAVID M. HAAK TEXARKANA JERRY L. HALSEY, JR. JONESBORO JARED D. WILEY, P.E. DIRECTOR 113 W. Mountain Fayetteville, AR 72701 Northwest Arkansas Regional Planning Commission 1311 Clayton St. Springdale, AR 72762 Dear Mayor Rawn and Mr. Conklin: Reference is made to the City's award of $500,000 in 2026 Surface Transportation Block Grant Program -Attributable (STBGP-A) funds by the Northwest Arkansas Regional Planning Commission (NWARPC) for the construction phase of Job 040720, Poplar St. -Drake St. (Fayetteville) (S). This awarded Federal-aid funding will now be incorporated into Job 040720. Therefore, the Agreement of Understanding must be modified. This letter, when signed by you and returned to the Department, will constitute a second supplement to the Agreement between the City of Fayetteville and the Department for Job 040720. While NWARPC was not a party to the original Agreement, they are being added via this supplement with the sole responsibility of providing additional Federal-aid funding for Job 040720. All other conditions of the Agreement will remain in effect. The total Federal-aid available for Job 040720 will now be $644,000.00. Please retain a copy of the signed letter for your files. If you have any questions concerning this matter, please contact David Siskowski, Division Head -Local Programs, at (501) 435-3255. APPROVED: Molly Rawn Mayor c: Highway Commission Chief Engineer -Operations Chief Engineer -Preconstruction Assistant Chief Engineer -Design Assistant Chief Engineer -Planning Assistant Chief Engineer -Program Delivery APPROVED: Tim Conklin Executive Director Consultant Contracts Local Programs Program Management Roadway Design District 4 Job 040720 'C' File Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 ARKANSAS STATE HIGHWAY COMMISSION PIDLIP TALDO CHAIRMAN SPRINGDALE KEITH GIBSON VICE CHAIRMAN FORT SMITH DAVID M. HAAK TEXARKANA JERRY L. HALSEY, JR. JONESBORO MARIE HOLDER LITTLE ROCK P.O. Box 2261 • Little Rock, Arkansas 72203-2261 Phone (501) 569-2000 • VoicemY 711 • Fax (501) 569-2400 www.ARDOT.gov • www.lDriveArkansas.com JARED D. WILEY, P.E. DIRECTOR The Honorable Molly Rawn Mayor of Fayetteville 113 W. Mountain Fayetteville, AR 72701 Dear Mayor Rawn and Mr. Conklin: August 27, 2025 Mr. Tim Conklin Executive Director Northwest Arkansas Regional Planning Commission 1311 Clayton St. Springdale, AR 72762 Reference is made to the City's award of $500,000 in 2026 Surface Transportation Block Grant Program -Attributable (STBGP-A) funds by the Northwest Arkansas Regional Planning Commission (NWARPC) for the construction phase of Job 040720, Poplar St. -Drake St. (Fayetteville) (S). This awarded Federal-aid funding will now be incorporated into Job 040720. Therefore, the Agreement of Understanding must be modified. This letter, when signed by you and returned to the Department, will constitute a second supplement to the Agreement between the City of Fayetteville and the Department for Job 040720. While NWARPC was not a party to the original Agreement, they are being added via this supplement with the sole responsibility of providing additional Federal-aid funding for Job 040720. All other conditions of the Agreement will remain in effect. The total Federal-aid available for Job 040720 will now be $644,000.00. Please retain a copy of the signed letter for your files. If you have any questions concerning this matter, please contact David Siskowski, Division Head-Local Programs, at (501) 435-3255. APPROVED: Molly Rawn Mayor c: Highway Commission Chief Engineer -Operations Chief Engineer -Preconstruction Assistant Chief Engineer-Design Assistant Chief Engineer-Planning Assistant Chief Engineer-Program Delivery APPROVED: -= ��. -Tim Conklin Executive Director Consultant Contracts Local Programs Program Management Roadway Design District 4 Job 040720 'C' File Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 AGREEMENT OF UNDERSTANDING BETWEEN THE CITY OF FAYETTEVILLE AND THE ARKANSAS DEPARTMENT OF TRANSPORTATION RELATIVE TO Implementation of Highway 112 Improvements between Highway L6 and Interstate 49 in Fayetteville, Washington County (hereinafter called the "Projects"). WHEREAS, the City of Fayetteville (hereinafter called the "City") has expressed interest in partnering with the Arkansas Department of Transportation (hereinafter called the "Department") for the Projects; and WHEREAS, Resolution No. 27-17 from the City agrees to contribute $3,358,600 for the Projects and to accept ownership and responsibility of the portions of Highway ll2 between Highway 16 and Interstate 49 upon completion of the improvements; and WHEREAS, Arkansas State Highway Commission Minute Order 2017-012 has authorized the Director to enter into the necessary partnering agreements with the City for the Projects; and WHEREAS, it is understood that the City and the Department will adhere to the General Requirements for Recipients and Sub-Recipients Concerning Disadvantaged Business Enterprises (DBEs) (Attachment A) and that, as part of these requirements, the Department may set goals for DBE participation in the Project, ranging from 0olo to 100%io, that are practical and related to the potential availability of DBEs in desired areas of expertise. IT IS HEREBY AGREED that the City and the Department will accept the additional responsibilities and assigned duties as described hereinafter. THE CITY WILL: 1. Be responsible for the following in relation to Job 040582, Razorback Rd.-Garland Ave. (Hwy. 112) (Fayetteville)(S) and overlays on Highwayll2 from Maple Street to North Street and from Leroy Pond Drive to the beginning of Job 040582: a. Be responsible for $3,358,600 in project costs as shown in Attachment B for Job 040582. b. Be responsible for any increases in construction, right of way, or utility costs resulting from changes in project scope proposed by the City. c. Be responsible for any desired revisions to the current design of Job 040582, along with associated engineering costs. d. Be responsible for any costs resulting from inclusion of desired revisions in project scope outside the Department's typical overlay design for the Highway 112 overlays. e. Prepare plans, specifications, and a cost estimate for construction. A registered professional engineer must sign the plans and specifications for the Project. (See Attachment C for items to be included in the bid proposal.) Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 f. Understand that expenditures for work performed by the City's forces (including preliminary and construction engineering, environmental documentation, and right of way acquisition services) are not eligible for reimbursement with federal funds. g. Ensure that the plans and specifications comply with the Americans with Disabilities Act (ADA), the American Association of State Highway and Transportation Officials (AASHTO) design standards, and all other applicable state and federal regulations, including airport clearance when necessary, for the type of work involved. h. Submit final plans for Department review. i. Submit a certification letter (Attachment D), including all items noted, to the Department when requesting authority to advertise the Projects for construction bids. j. Advertise for bids in accordance with federal procedures as shown in Attachment E. NOTE: FHWA authorization and Department approval must be given prior to advertising for construction bids. k. Forward a copy of all addenda issued for the Project during the advertisement to the Department. l. After bids are opened and reviewed, submit a Certification Letter Requesting Concurrence in Award (Attachment F), including all items noted, to the Department. m. Prior to issuing the notice to proceed to the Contractor, hold a pre-construction meeting with the Contractor and invite the Department's Resident Engineer assigned to the Project. n. Make payments to the contractor for work accomplished in accordance with the plans and specifications. Then request reimbursement from the Department for costs exceeding $2,359,118 on the Construction Certification and Reimbursement Request (CCRR) form (Attachment G). Reimbursement requests should be submitted, at minimum, every three (3) months and not more than once per month. o. Provide construction engineering and inspection services, including associated costs, for the Project. p. Attach LPA Report of Daily Work Performed (Attachment H) for all days that correspond with each CCRR submittal. q. Prior to executing the work, submit construction contract change orders to the Department's Resident Engineer in charge of reimbursements for review and approval. r. Be responsible for any increased costs resulting from desired revisions in project scope, whether during the design phase or during construction as a change order. s. Upon completion of the Project, hold a final acceptance meeting for the Project and submit the LPA Final Acceptance Report form certifying that the Project was accomplished in accordance with the plans and specifications (Attachment I). This form must be signed by the engineer performing construction inspection on the Project, the Department's Resident Engineer assigned to the project, the City's full- time employee in responsible charge, and the City's Mayor. t. Upon completion of these improvements to Highway ll2, accept ownership and responsibility of the portion of Highway ll2, Section 0 between Highway 16 (W. 15th Street) and Highway lI2 Spur (Wedington Drive). 1 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 2. Be responsible for the following in relation to projects scheduled to widen Highway 112 between Poplar Street and Interstate 49: a. Be responsible for hiring a consultant engineering firm(s) in accordance with the Local Agency Consultant Selection Procedures (Attachment K) to provide engineering services which include environmental documentation, preliminary engineering, and construction engineering for the Project. NOTE: FHWA authorization and Department approval must be given prior to issuing a work order to the consultant for federal funds to be allowed in this phase. b. Prepare plans, specifications, and a cost estimate for construction. A registered professional engineer must sign the plans and specifications for the Project. (See Attachment C for items to be included in the bid proposal.) c. Understand that expenditures for work performed by the City's forces (including preliminary and construction engineering, environmental documentation, and right of way acquisition services) are not eligible for reimbursement with federal funds. d. Make periodic payments to the consultant for preliminary engineering for the Project and request reimbursement from the Department. Reimbursement requests should be submitted, at minimum, every three (3) months and not more than once per month. e. Prepare the necessary environmental documentation as required by FHWA and conduct any required public involvement meetings and public hearings. f. Ensure that the plans and specifications comply with the Americans with Disabilities Act (ADA), the American Association of State Highway and Transportation Officials (AASHTO) design standards, and all other applicable state and federal regulations, including airport clearance when necessary, for the type of work involved. g. Before acquiring property or relocating utilities, contact the Department's Right of Way Division to obtain the procedures for acquiring right-of-way and adjusting utilities in compliance with federal regulations. NOTE: Failure to noti$ the Department prior to initiating these phases of work may result in all project expenditures being declared non-participating in federal funds. h. Acquire property in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (commonly referred to as the "Uniform Act"), and request reimbursement from the Department i. Ensure the preparation of utility adjustment and right-of-way plans are in accordance with Arkansas State Highway Commission Policy. j. Provide a copy of the registered deed or other approved documentation and an appropriate certification stating the City's clear and unencumbered title to any right- of-way to be used for the Project (See Attachment L). NOTE: Any property that is to become Department right-of-way must be acquired in the Highway Commissionts name. k. Submit plans at I}yo,30yo,60%o, and 90% completion stages for Department review. l. Submit a certification letter (Attachment D), including all items noted, to the Department when requesting authority to advertise the Project for construction bids. m. Advertise for bids in accordance with federal procedures as shown in Attachment E. NOTE: FHWA authorization and Department approval must be given prior to advertising for construction bids. -3- Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 n. Forward a copy of all addenda issued for the Project during the advertisement to the Department. o. After bids are opened and reviewed, submit a Certification Letter Requesting Concurrence in Award (Attachment F), including all items noted, to the Department. p. Prior to issuing the notice to proceed to the Contractor, hold a pre-construction meeting with the Contractor and invite the Department's Resident Engineer assigned to the Project. q. Make periodic payments to the consultant for construction engineering for the Project and request reimbursement from the Department. Reimbursement requests should be submitted, at minimum, every three (3) months and not more than once per month. r. Make payments to the contractor for work accomplished in accordance with the plans and specifications and approved by the Department. Then request reimbursement from the Department on the Construction Certihcation and Reimbursement Request (CCRR) form (Attachment G). Reimbursement requests should be submitted, at minimum, every three (3) months and not more than once per month. s. Attach LPA Report of Daily Work Performed (Attachment H) for all days that correspond with each CCRR submittal. t. Prior to executing the work, submit construction contract change orders to the Department's Resident Engineer in charge of reimbursements for review and approval. u. Be responsible for any increased costs resulting from desired revisions in project scope that exceed typical highway design criteria, whether during the design phase or during construction as a change order. v. Upon completion of the Project, hold a final acceptance meeting for the Project and submit the LPA Final Acceptance Report form certifying that the Project was accomplished in accordance with the plans and specifications (Attachment I). This form must be signed by the engineer performing construction inspection on the Project, the Department's Resident Engineer assigned to the project, the City's full- time employee in responsible charge, and the City's Mayor. w. Upon completion of these improvements to Highway ll2, accept ownership and responsibility of the portion of Highway 112, Section 1 between Highway 112 Spur (Wedington Drive) and the northbound ramps of Interstate 49. 3. Notify the Department in writing who the City designates as its full-time employee to be in responsible charge of the day to day oversight of the Projects (Attachment M). The duties and functions of this person are to: o Oversee project activities, including those dealing with cost, time, adherence to contract requirements, construction quality and scope of Federal-aid projects; o Maintain familiarity of day to day project operations, including project safety issues; . Make or participate in decisions about changed conditions or scope changes that require change orders and/or supplemental agreements; o During construction, visit and review the project on a daily basis; o Review financial processes, transactions and documentation to ensure that safeguards are in place to minimize fraud, waste, and abuse; -4- Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 o Direct project staff, City or consultant, to carry out project administration and contract oversight, including proper documentation; o Be aware of the qualifications, assignments and on-the-job performance of the City and consultant staff at all stages of the project. 4. Maintain accounting records to adequately support reimbursement with Federal-aid funds and be responsible for the inspection, measurement and documentation of pay items, and certification of all work in accordance with the plans and specifications for the Projects and for monitoring the Contractor and subcontractor(s) for compliance with the provisions of FHWA-1273, Required Contract Provisions, Federal-aid Construction Contracts, and Supplements. 5. Pay all unpaid claims for all materials, labor, and supplies entered into contingent or incidental to the construction of said work or used in the course of said work including but not limited to materials, labor, and supplies described in and provided for in Act Nos. 65 and 368 of 1929, ActNo. 82 of 1935, and Acts amendatory thereof. 6. Assure that its policies and practices with regard to its employees, dfly part of whose compensation is reimbursed from federal funds, will be without regard to race, color, religion, sex, national origin, age, or disability in compliance with the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, The Americans with Disabilities Act of 1990, as amended, and Title 49 of the Code of Federal Regulations Part 21 (49 CFR 21), Nondiscrimination in Federally-Assisted Programs of the Department of Transportation. 7. Retain all records relating to inspection and certification, the Contractor's billing statements, and any other files necessary to document the performance and completion of the work in accordance with requirements of 49 CFR 18.42 - Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (Attachment N). 8. Grant the right of access to the City's records pertinent to the Projects and the right to audit by the Department and Federal Highway Administration ofhcials. 9. Be responsible for 100% of all project costs incurred should the Project not be completed as specified. 10. Sign and transmit to the Department the Certification for Grants, Loans, and Cooperative Agreements (Attachment O), which is necessary for Project participation. I l. Repay to the Department the federal share of the cost of any portion of the Projects if, for any reason, federal participation is removed due to actions or inactions of the City, its agents, its employees, or its assigns or the City's consultants or contractors or their agents. Such actions or inactions shall include, but are not limited to, federal non-participation arising from problems with design plans, specifications, construction, change orders, construction inspection, or contractor payment procedures. The City understands and agrees that the Department may cause necessary funds to be withheld from the City 's Motor Fuel Tax allotment should the City fail to pay to the Department any required funds, fail to complete the Project as specified, or fail to adequately maintain or operate the Projects. 12. Be responsible for all costs not provided by the Federal Highway Administration or the Department. 13. Repay to the Department the federal share of the cost of this project if for any reason the Federal Highway Administration removes federal participation. -5- Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 14. Retain total, direct control over the Projects throughout the life of all project improvements outside of the Department's right-of-way and not, without prior approval from the Department: o sell, transfer, or otherwise abandon any portion of the Projects; o change the intended use of the Projects; o make significant alterations to any improvements constructed with Federal-aid funds; or o cease maintenance or operation of a project due to the Project's obsolescence. 15. Be responsible for satisfactory maintenance and operation of all improvements and for adopting regulations and ordinances as necsssary to ensure this. Failure to adequately maintain and operate the Projects in accordance with Federal-aid requirements may result in the City's repayment of federal funds and may result in withholding all future Federal-aid. 16. Submit to the Department a Single Audit in accordance with the Office of Management and Budget (OMB) Circular A-133 each fiscal year that the City expends more than $500,000 of Federal-aid from any federal source including, but not limited to, the U.S. Department of Transportation. The fiscal year used for the reporting is based on the City's fiscal year. The $500,000 threshold is subject to change after OMB periodic reviews. 17. Complete and transmit to the Department both pages of the Federal Funding Accountability and Transparency Act (FFATA) Reporting Requirements (Attachment P). 18. Agree to promptly refund to the Department in full any and all revenue paid by the Department based upon claims adjudicated by the Arkansas Claims Commission or other legal forum sustained on account of the operations or actions of the City, including any act of omission, neglect or misconduct of the City. This obligation survives the termination or expiration of this Agreement. THE DEPARTMENT WILL: l. Be responsible for the following in relation to Job 040582, Razorback Rd.-Garland Ave. (HwV. 112) (Fayetteville)(S) and overlays on Highwayll2 from Maple Street to North Street and from Leroy Pond Drive to the beginning of Job 040582: a. Be responsible for all funding beyond the City's share of Job 040582, except for any increases in cost resulting from changes in project scope proposed by the City. b. Provide the funding necessary to overlay the segments of Highway Il2. Costs will be limited to those associated with the Department's typical overlay design. c. Maintain an administrative file for the project and be responsible for administering Federal-aid funds. d. Provide environmental clearance for Highway 112 overlays. e. Review final plans and specifications submitted by the City. f. Ensure substantial compliance with federal contracting requirements through review of the bidding proposal for inclusion of required federal forms, review of the administration of the DBE program provisions, and general compliance with 23 CFR 635. g. Advise the City when to proceed with advertisement of the Project for construction bids. h. Review and concur in award of the construction contract for the Project. -6- Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 i. Ensure that the City and the City's consultant provide adequate supervision and inspection of the Project by performing periodic inspections with the City's representatives and their consultant to verify that the work being performed by the City's contractor, and documented and certified by the City, meets the requirements of the Project plans, specifications, and all applicable FHWA and Department procedures. The Department intends to perform these inspections, at a minimum, when the construction work is approximately l\Yo and 50% completed. The Department will also participate in the final inspection of the Project. j. Review and approve any necessary change orders for project/program eligibility. k. Be responsible for increases in project costs due to change orders for normal bid item adjustments. l. Reimburse the City 100% for eligible construction costs approved in the CCRR form (Attachment I). This reimbursement will be limited to the funding available at the time payment is requested. If the payment requested exceeds the funding available at the time, the difference will be reimbursed as additional funds for the Project become available. m. Subject to the availability of funding allocated for the Project, pay the City the remaining amount due upon completion of the Project and submittal of the certified LPA Final Acceptance Report form (Attachment K). n. Upon completion of these improvements to Highway 112, remove the portion of Highway 112, Section 0 between Highway 16 (W. l5th Street) and Highway 112 Spur (Wedington Drive) from the State Highway System and transfer ownership and responsibility to the City. 2. Be responsible for the following in relation to projects scheduled to widen Highway 112 between Poplar Street and Interstate 49: a. Provide the City the amount of funding necessary for all phases of work to develop and construct the typical design section for an urban state highway, as shown on Attachment J, for this portion of Highway 112. b. Evaluate the proposed typical design section versus the typical design section for an urban state highway, as shown on Attachment J, and determine how any changes will affect the estimated cost. City-requested changes to the typical design section that are determined to be budget-neutral will not require additional funding from the City. c. Maintain an administrative file for the project and be responsible for administering Federal-aid funds. d. Coordinate with the City to procure required professional services such as design consultants, construction engineering and inspection consultants, and right of way consultants. e. Review environmental documentation as prepared by the City f. Review plans and specifications submitted by the City. g. Reimburse the City 100% for eligible professional services, procured using Department-approved procedures, upon review and approval of reimbursement requests. -7 - Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 h. Notify the City when right-of-way and/or utility plans are approved and the City may proceed with right-of-way acquisition andlor utility adjustments. i. Ensure substantial compliance with federal contracting requirements through review of the bidding proposal for inclusion of required federal forms, review of the administration of the DBE program provisions, and general compliance with 23 CFR 635. j. Advise the City when to proceed with advertisement of the Project for construction bids. k. Review and concur in award of the construction contract for the Project. L Ensure that the City and the City's consultant provide adequate supervision and inspection of the Project by performing periodic inspections with the City's representatives and their consultant to verify that the work being performed by the City's contractor, and documented and certified by the City, meets the requirements of the Project plans, specifications, and all applicable FHWA and Department procedures. The Department intends to perform these inspections, at a minimum, when the construction work is approximately llYo and 50olo completed. The Department will also participate in the final inspection of the Project. m. Review and approve any necessary change orders for project/program eligibility. n. Be responsible for increases in project costs due to change orders for normal bid item adjustments. o. Reimburse the City 100% for eligible construction costs approved in the CCRR form (Attachment G). This reimbursement will be limited to the funding available at the time payment is requested. If the payment requested exceeds the funding available at the time, the difference will be reimbursed as additional funds for the Project become available. p. Subject to the availability of funding allocated for the Project, pay the City the remaining amount due upon completion of the Project and submittal of the certified LPA Final Acceptance Report form (Attachment I). q. Upon completion of these improvements to Highway 112, remove the portion of Highwayll2, Section 1 between Highwayll2 Spur (Wedington Drive) and Interstate 49 from the State Highway System and transfer ownership and responsibility to the City. -8- Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 IT IS FURTHER AGREED that should the City fail to fulfill its responsibilities and assigned duties as related in this Agreement, such failure may disqualify the City from receiving future Federal-aid highway funds, IT IS FURTHER AGREED, that should the City fail to pay to the Department any required funds due for project implementation or fail to complete the Project as specified in this Agreement, or fail to adequately maintain or operate the Project, the Department may cause such funds as may bc required to be withheld from the City's Motor Fuel Tax allotment. IN WHEREOF, the parties thereto have executed this Agreement ttris I Qh day of 2017 ARKANSAS DEPARTMENT OF TRANSPORTATION FAYETTEVILLE Scott E. Bennett, P.E ordan Director Y^{' Kit City Attorney ARKANSAS DEPARTIVIENT OF TRANSPORTATION NOTICE OF NONDISCRIIlTINATION '[he Arkansas Departmerlt of'Iransportation (Department) complies with all civil rights provisions offederal statutes arrd related authorities that prohibit discrimination in proglarns and activities receiving lbderal iinancial assistancc. Therefbre, the Departmcnt does nol discriminate on thc basis of racc, scx, color, agc, natirrnal origin, religion (not applicable as a protected group under lhe Federal Motor Canier Safety Administration Title Vl Program), disability, Limited English Pro{iciency (LEP), or low-income slatus in the admission, access to and treatmcnt in thc Dcpartment's programs and activitics, as wcll as the Department's hiring or enployment practices. Complaints of alleged discrimination and inquiries regarding tho Deparlment's nondiscrimination polioies may be directed to Joanna P. McFodden Section Head - EEO/DBE(ADA/504/TitleVlCoordinator),P.O.Box226l,t.ittleRock,AR 72203,(501)569-2298,(Voice/TTYTll),orrhefollowing email address: josruj$.$Slli$ldurti&nlulgr)y Free larrguage assistance for Limited English Proficient individuals is available upon request. This notice is available liom the ADA/504ffitle VI Coordinator in large print, on audiotape and in Braillc. -9- Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 113 West Mountain Street Fayetteville, AR 72701 479) 575-8323 Resolution: 27-17 File Number: 2016-0666 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT: A RESOLUTION TO ALLOW THE CITY OF FAYETTEVILLE TO ENTER INTO A PARTNERING AGREEMENT WITH THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT FOR IMPROVEMENTS TO HIGHWAY 112 BETWEEN RAZORBACK ROAD AND GARLAND AVENUE, AND TO APPROVE THE RECLASSIFICATION OF HIGHWAY 112 BETWEEN 15TH STREET AND INTERSTATE 49 AS A CITY STREET. WHEREAS, the City of Fayetteville (City) and the Arkansas State Highway and Transportation Department (Department) have identified a need for improvements to Highway 112 between Razorback Road and Garland Avenue in Fayetteville; and WHEREAS, the original partnering agreement between the Department and the City was as follows: 1. The Department was responsible to fund and handle project development, which is complete. The Department is also responsible for advertising, awarding the bid, and providing construction inspection. 2. The City is to fund utilities, construction and construction inspection; and WHEREAS, bids were received twice on this project, and each time the low bid was significantly over the City's budget; and WHEREAS, in order to move this project forward, a revised partnering agreement is proposed as follows: 1. The amount of City funds available for Job 040582 is capped at $3,358,600.00 as shown on Attachment A to this Resolution. The Department will provide the gap funding needed to construct the project. Page 1 Printed on 1/4/17 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Resolution: 27-17 File Number 2016-0666 2. The City will revise the current design. However, any increase in the current scope that results in a higher project cost will be the responsibility of the City and will be in addition to the cap amount of 3,358,600. 3. The Department will advertise and award the project. The City may inspect the project. The Department will inspect the project if requested by the City. 4. Once the project is let to contract, an increase in cost due to added scope by change order will be the responsibility of the City. An increase in cost due to a change order for a normal bid item adjustment will be the responsibility of the Department. 5. The Department will fund the cost to overlay the segments from Maple Street to North Street and from Leroy Pond Drive north to the beginning of Job 040582. The City may develop, advertise, award and inspect the project. The Department will provide these services if requested by the City. Any additional scope items to the Department's typical overlay design that add cost to this improvement will be the responsibility of the City. 6. The Statewide Transportation Improvement Program for Federal Fiscal Years 2016-2020 (STIP) includes a project to widen Highway 112 from Poplar Street to Van Asche Drive. The City desires to handle all phases of project development, advertise, award, and inspect the portion from Poplar Street to Interstate 49. The Department will provide the amount of funding necessary for all phases of work to develop and construct the typical design section for an urban state highway as shown on Attachment B to this Resolution. The cost of additional features outside of this standard scope that increase the total cost beyond that of the typical design section will be the responsibility of the City; and WHEREAS, upon completion of the improvements aforementioned, the City agrees to assume ownership and responsibility of Highway 112 from Highway 16 (15th Street) to Interstate 49 as shown on Attachment C to this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the City's participation in this Partnering Agreement in accordance with its designated responsibilities in this project. Section 2. That the City Council of the City of Fayetteville, Arkansas authorizes Mayor Jordan to execute all appropriate agreements and contracts necessary to expedite the construction of this project. Page 2 Printed on 114117 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Resolution: 27-17 File Number.' 2016-0666 Section 3. That the City Council of the City of Fayetteville, Arkansas hereby pledges its full support and hereby requests that the Arkansas State Highway and Transportation Department initiate action to implement this project. PASSED and APPROVED on 1/3/2017 Attest: Krm Sondra E. Smith, City Clerk Treasured gyp FAYETTEVILLL C mA/G fe S@ b '• °' J} V Page 3 Printed on 114117 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 479) 575-8323 Text File File Number: 2016-0666 Agenda Date: 1/3/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 4 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT: A RESOLUTION TO ALLOW THE CITY OF FAYETTEVILLE TO ENTER INTO A PARTNERING AGREEMENT WITH THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT FOR IMPROVEMENTS TO HIGHWAY 112 BETWEEN RAZORBACK ROAD AND GARLAND AVENUE, AND TO APPROVE THE RECLASSIFICATION OF HIGHWAY 112 BETWEEN 15TH STREET AND INTERSTATE 49 AS A CITY STREET WHEREAS, the City of Fayetteville (City) and the Arkansas State Highway and Transportation Department (Department) have identified a need for improvements to Highway 112 between Razorback Road and Garland Avenue in Fayetteville; and WHEREAS, the original partnering agreement between the Department and the City was as follows: 1. The Department was responsible to fund and handle project development, which is complete. The Department is also responsible for advertising, awarding the bid, and providing construction inspection. 2. The City is to fund utilities, construction and construction inspection; and WHEREAS, bids were received twice on this project, and each time the low bid was significantly over the City's budget; and WHEREAS, in order to move this project forward, a revised partnering agreement is proposed as follows: 1. The amount of City funds available for Job 040582 is capped at $3,358,600.00 as shown on Attachment A to this Resolution. The Department will provide the gap funding needed to construct the project. 2. The City will revise the current design. However, any increase in the current scope that results in a higher project cost will be the responsibility of the City and will be in addition to the cap amount of 3,358,600. 3. The Department will advertise and award the project. The City may inspect the project. The Department will inspect the project if requested by the City. 4. Once the project is let to contract, an increase in cost due to added scope by change order will be the City of Fayetteville, Arkansas Page 1 Printed on 11412017 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 File Number.' 2016-0666 responsibility of the City. An increase in cost due to a change order for a normal bid item adjustment will be the responsibility of the Department. 5. The Department will fund the cost to overlay the segments from Maple Street to North Street and from Leroy Pond Drive north to the beginning of Job 040582. The City may develop, advertise, award and inspect the project. The Department will provide these services if requested by the City. Any additional scope items to the Department's typical overlay design that add cost to this improvement will be the responsibility of the City. 6. The Statewide Transportation Improvement Program for Federal Fiscal Years 2016-2020 (STIP) includes a project to widen Highway 112 from Poplar Street to Van Asche Drive. The City desires to handle all phases of project development, advertise, award, and inspect the portion from Poplar Street to Interstate 49. The Department will provide the amount of funding necessary for all phases of work to develop and construct the typical design section for an urban state highway as shown on Attachment B to this Resolution. The cost of additional features outside of this standard scope that increase the total cost beyond that of the typical design section will be the responsibility of the City; and WHEREAS, upon completion of the improvements aforementioned, the City agrees to assume ownership and responsibility of Highway 112 from Highway 16 (15th Street) to Interstate 49 as shown on Attachment C to this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the City's participation in this Partnering Agreement in accordance with its designated responsibilities in this project. Section 2. That the City Council of the City of Fayetteville, Arkansas authorizes Mayor Jordan to execute all appropriate agreements and contracts necessary to expedite the construction of this project. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby pledges its full support and hereby requests that the Arkansas State Highway and Transportation Department initiate action to implement this project. City of Fayetteville, Arkansas Page 2 Printed on 11412017 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 City of Fayetteville Staff Review Form 2016-0666 Legistar File ID 1/3/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Chris Brown 12/16/2016 Engineering / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a Resolution to Enter into a Partnering Agreement with the Arkansas Highway and Transportation Department to complete certain segments and to Transfer Right of Way Jurisdiction to the City for Highway 112 from 15th Street to 1-49 Account Number Project Number Budgeted Item? No Budget Impact: Current Budget Funds Obligated Current Balance Fund Project Title Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Ls V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 CITY OF 7ayIffle1-1 ARKANSAS MEETING OF JANUARY 3, 2017 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Jeremy Pate, Development Services Director FROM: Chris Brown, City Engineer C6 DATE: December 16, 2016 SUBJECT: Resolution to Enter a Partnering Agreement with the Arkansas Highway and Transportation Department to complete certain segments and to Transfer Right of Way Jurisdiction to the City for Highway 112 from 15tn Street to 1-49 RECOMMENDATION: Staff recommends approval of a resolution to partner with the AHTD to widen and improve portions of Highway 112 between 15th Street and 1-49, and to agree to the transfer of this segment from the AHTD to the City. BACKGROUND: Highway 112 is an Arkansas Highway and Transportation Department (AHTD) owned facility that functions as a major north -south arterial connecting 1-49 to the north and Highway 71 to the south, and serves as the main north -south entrance to and access through the University of Arkansas. Over the past several years, segments of the roadway have been widened and improved through and near the campus, through a series of partnerships between the City, the UA, and the AHTD. The UA has planted and maintained the landscaping and trees on segments through campus and to the south of the. campus since the completion of the widening and improvements. In 2014, the City secured an additional $2.4 million in federal -aid funding for another segment of this route, between Garland Avenue and Razorback Road. However, construction bids received for the project have been over $4 million on two separate bidding occasions. This has stalled the construction of the project. Remaining segments between 15th Street and 1-49 that have not been widened or improved include Razorback Road, from Maple Street to Leroy Pond Drive, and Garland Avenue from Poplar Street to 1-49. DISCUSSION: After the 2nd time receiving bids over $4 million on the Maple to Razorback segment of Highway 112, the City and UA met with the AHTD and began discussing an arrangement whereby the AHTD would provide funding to complete the construction of this segment, in exchange for the Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 City taking over the roadway as a City street. Ultimately, the attached proposal was developed by the AHTD, which includes: 1. The AHTD will provide additional funding to complete the improvements to the Garland to Razorback Road segment of Highway 112, and to overlay 112 on either side of this project, to provide a new condition roadway through the entire campus. 2. The AHTD will complete widening and improvements to Highway 112 north of Poplar to Van Asche, at no cost to the City. The City will be allowed to manage the design of the project. 3. In exchange, the City will accept Highway 112 between 15th Street and 1-49 for maintenance in perpetuity; the route will be removed from the state highway system and will become a City street. BUDGET/STAFF IMPACT: While the proposed resolution does. not obligate any City funds, subsequent agreements and construction contracts will require matching funds in the amount of $958,600. The UA has agreed to provide 50% of this amount per the attached letter; therefore, the cost to the City will be a maximum of $479,300: Funds are available in the Transportation Bond Program for this match amount. Operational costs to the City in the short term are expected to be minimal due to the new condition of the majority of the section to be transferred to the City. Over the long term, overlay and other pavement maintenance costs will be the most significant expenses expected. Attachments: Resolution Cost Spreadsheet Map of proposed improvements and segment to be transferred to City Letter from UA Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816