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Home My WebLink About147-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 147-26 File Number: 2026-1796 A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $195,220.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH THE NOLAND WATER RESOURCE RECOVERY FACILITY PRIMARY SWITCHGEAR IMPROVEMENTS PROJECT. WHEREAS, the primary electrical feed to the Noland Water Resource Recovery Facility (WRRF) has been identified as a concern for reliability of keeping the plant in power continuously, primarily due to the arrangement of high-voltage breakers and the WRRF’s tie in to both grid-power and standby generator power; and WHEREAS, design and bidding are complete, and the project is ready to move into construction, and this amendment provides for additional services including project administration, construction observation, engineering oversight, final inspections and system start-up. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 with Hawkins-Weir Engineers, Inc. in an amount not to exceed $195,220.00 for additional services associated with the Noland Water Resource Recovery Facility Primary Switchgear Improvements Project. PASSED and APPROVED on June 16, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-1796 MEETING OF JUNE 16, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Hawkins-Weir Engineers, Inc. - Amendment No. 1 for Noland WWTP Switchgear RECOMMENDATION: Staff recommends approval of Amendment No. 1 to the engineering services agreement with Hawkins-Weir Engineers, Inc. for professional services associated with the Noland WRRF Primary Switchgear Improvements Project in an amount not to exceed $195,220.00. BACKGROUND: The primary electrical feed to the Noland Water Resource Recovery Facility (WRRF) has been identified as a concern for reliability of keeping the plant in-power continuously. This is primarily due to the arrangement of high voltage breakers and the WRRF’s tie-in to both grid-power and standby generator power. Hawkins-Weir Engineers was selected via RFQ# 24-01, Selection #8 to provide these professional services. DISCUSSION: The Noland WRRF Primary Switchgear Improvements Project began with a non-agenda agreement with Hawkins-Weir in the amount of $19,900.00. Resolution 179-24 approved what the City referred to as "Amendment No. 1" at the time, but it was actually a new agreement for Noland Switchgear engineering services in the amount of $155,500.00 to bring the project to 100% design and bidding. Design and bidding are complete, and the project is ready to move into construction. This proposed amendment in the amount of $195,220.00 will be Amendment No. 1 to provide necessary funds for Hawkins- Weir to be involved with project administration, construction observation, engineering oversight, final inspections and system start-up. Staff recommends approval of Amendment No. 1 to the engineering services agreement with Hawkins-Weir Engineers, Inc. for professional services associated with the Noland WRRF Primary Switchgear Improvements Project in an amount not to exceed $195,220.00. BUDGET/STAFF IMPACT: Funds are available in the WWTP Building Improvements account. ATTACHMENTS: 3. Staff Review Form, 4. Amendment No. 1 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-1796 A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $195,220.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH THE NOLAND WATER RESOURCE RECOVERY FACILITY PRIMARY SWITCHGEAR IMPROVEMENTS PROJECT. WHEREAS, the primary electrical feed to the Noland Water Resource Recovery Facility (WRRF) has been identified as a concern for reliability of keeping the plant in power continuously, primarily due to the arrangement of high-voltage breakers and the WRRF’s tie in to both grid-power and standby generator power; and WHEREAS, design and bidding are complete, and the project is ready to move into construction, and this amendment provides for additional services including project administration, construction observation, engineering oversight, final inspections and system start-up. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 with Hawkins-Weir Engineers, Inc. in an amount not to exceed $195,220.00 for additional services associated with the Noland Water Resource Recovery Facility Primary Switchgear Improvements Project. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 City of Fayetteville Staff Review Form 2026-1796 Item ID 6/16/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Tim Nyander 5/21/2026 WASTEWATER TREATMENT (730) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Amendment No. 1 to the engineering services agreement with Hawkins-Weir Engineers, Inc. for professional services associated with the Noland WRRF Primary Switchgear Improvements Project in an amount not to exceed $195,220.00. Budget Impact: 540.730.5800-5314.00 Water & Sewer Account Number Fund 02032.1 WWTP Building Improvements Project Number Project Title Budgeted Item?Yes Total Amended Budget $7,454,066.00 Expenses (Actual+Encum)$7,114,976.45 Available Budget $339,089.55 Does item have a direct cost?Yes Item Cost $195,220.00 Is a Budget Amendment attached?No Budget Amendment $- Remaining Budget $143,869.55 Purchase Order Number:2023-521 Previous Ordinance or Resolution #179-24 Change Order Number:1 Approval Date: Original Contract Number:2024-00000036 Comments: Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Amendment No. 1 Page 1 of 2 May 4, 2026 AMENDMENT NO. 1 TO THE AGREEMENT For PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND HAWKINS-WEIR ENGINEERS, INC. In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Noland WWTP Switchgear Replacement (HW Project No. 2023055), dated July 2, 2024, between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins-Weir Engineers, Inc. (hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by this Amendment No. 1. SECTION 1 – SCOPE OF SERVICES 1.1 Amendment No. 1 is for construction phase services for the Noland WWTP Switchgear Replacement associated with Owner’s Project No. 26-30. Services are detailed in the Engineer’s attached Scope of Services dated May 4, 2026. SECTION 2 – TIME OF SERVICE 2.1 The scope of services as defined above is based on addressing the defined services within a 270- calendar day construction Contract Time in 2026 for the Owner’s Project No. 26-30. Engineer will proceed with providing the services set forth herein immediately upon execution of this Authorization by all parties. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 SECTION 3 - COMPENSATION 3 .1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the terms of the Agreement. Total payment for Scope of Services described herein shall not exceed One Hundred Ninety-Five Thousand Two Hundred Twenty and 00/100 Dollars ($195,220.00) without written approval of Owner. These additional services adjust the Agreement's not to exceed fee to $336,220.00,and adjusts the not to exceed reimbursable expenses to $14,500.00 for a total not to exceed fee of $350,720.00. Attachments: Scope of Services dated May 4, 2026 Fee Proposal dated May 4, 2026 2026 Standard Hourly Billing Rate Structure Certificate of Liability Insurance (2 Pages) ACCEPTED BY: HAWKINS-WEIR ENGINEERS, INC. By:�K-�cCa.v,....'�:sa::::iv1connick, P.E. Secretary Date: __ 5------=-( ,_4_(�------ Amendment No. l AUTHORIZATION BY: CITY OF FAYETTEVILLE, ARKANSAS By: __________ _ Honorable Molly Rawn, Mayor Date: ___________ _ Page 2 of2 May 4, 2026 06/16/2026Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 2023055\Appendix A Scope of Services 050426.docx Page 1 of 1 Appendix A Scope of Services Amendment No. 1 Noland WWTP Switchgear Replacement City of Fayetteville, Arkansas HW Project No. 2023055 May 4, 2026 Hawkins-Weir Engineers, Inc. (HW) proposes to provide the following construction phase services for the Noland WWTP Switchgear Replacement project: Task Description D. Construction Phase – Noland WWTP Switchgear Replacement 1. Conduct Pre-Construction Conference with the Owner and Contractor a. Field Survey to reestablish control monumentation 2. Provide periodic observation during construction(1) 3. Conduct up to two (2) progress meetings 4. Prepare, review, and coordinate the dissemination of construction documentation including material submittals, testing results, field orders, and change orders as directed by the Owner 5. Review the Contractor’s constructed quantities and prepare monthly pay requests for the Owner’s approval 6. Conduct as-built surveys of completed improvements 7. Participate in Factory Witness Test at Caterpillar in Alpharetta, Georgia, coordinate and assist with switchgear startup testing on site 8. Coordinate and conduct a final inspection with the Contractor and the Owner, and prepare a punch list of deficient construction items for the Contractor to address 9. Prepare Record Drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner’s archives (1) Based on a 270-calendar day Contract Time (240-calendar days until Substantial Completion). Periodic construction observation is based on 8-hours per day (Monday through Friday) during the construction of the below grade improvements (assumed at 30-calendar days) and approximately 2-hours per day (Monday through Friday) for the remaining site construction period (assumed 240-calendar days) through Final Completion date for the Construction Observer. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Amendment No. 1 - Fee Proposal Noland WWTP Switchgear Improvements City of Fayetteville, Arkansas Project No. 2023055 May 4, 2026 D.Construction Phase - Noland WWTP Switchgear Replacement Engr Engr Engr Observer Surveyor Tech BIM GPS Admin.Total Total VII VI I III III III Survey Hours Cost $275 $250 $125 $120 $175 $135 $135 $200 $75 1.6 10 4 2 2 24 $5,040 a)Field survey to reestablish control monumentation 4 4 8 $1,500 2.40 40 40 500 620 $86,000 3.Conduct up to two (2) progress meetings 8 8 8 4 6 34 $6,130 4.16 46 24 8 8 16 118 $22,140 5.20 40 8 68 $16,100 6.4 8 4 4 20 $3,460 7.120 60 180 $40,500 8.4 8 4 4 4 24 $4,380 9.6 4 4 8 16 4 4 46 $7,470 TOTAL HOURS =220 160 140 530 8 8 24 12 40 1,142 SUBTOTAL COST =$60,500 $40,000 $17,500 $63,600 $1,400 $1,080 $3,240 $2,400 $3,000 ----------->$192,720 E.Reimbursable Expenses Total 1.$2,500 $2,500 Engineering Services Summary D.Construction Phase - Noland WWTP Switchgear Replacement $192,720 E.$2,500 Total Engineering Fee - Not To Exceed $195,220 Reimbursable Expenses Task Conduct Pre-Construction Conference with the Owner and Contractor Provide periodic observation during construction (1) Prepare, review, and coordinate the dissemination of construction documentation including material submittals, testing results, field orders, and change orders as directed by the Owner Review the Contractor’s constructed quantities and prepare monthly pay requests for the Owner’s approval Conduct as-built surveys of completed improvements Coordinate and conduct a final inspection with the Contractor and the Owner, and prepare a punch list of deficient construction items for the Contractor to address Prepare record drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner’s archives (1) Based on a 270-calendar day Contract Time (240-calendar days until substantial completion). Periodic construction observation is based on 8-hours per day (Monday through Friday) during the construction of the below grade improvements through final completion date for the Construction Observer. Item Description Caterpillar Factory Test Participate in Factory Witness Test at Caterpillar in Alpharetta, Georgia, coordinate and assist with switchgear startup testing on site Travel for Factory Witness Test (HW Personnel only) (assumed at 30-calendar days) and approximately 2-hours per day (Monday through Friday) for the remaining site construction period (assumed 240-calendar days) 2023055\Scope of Services and Fee Proposal -Noland WWTF Switchgear Construction Management 050426.xlsx Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Hawkins-Weir Engineers, Inc. Hourly Rate Schedule: 2026 Description Billing Rate/Hour Engineer VII $275 Engineer VI $250 Engineer V $225 Engineer IV $200 Engineer III $175 Engineer II $150 Engineer I $125 Environmental Specialist II $130 Environmental Specialist I $110 $145 $135 $120 $100 $90 $150 $145 $135 $125 $135 $125 Designer III Designer II Designer I Civil Eng. Assistant I Civil Eng. Assistant II Digital Design Manager BIM Modeler III BIM Modeler II BIM Modeler I CAD/GIS Technician III CAD/GIS Technician II CAD/GIS Technician I $115 Construction Manager II $150 Construction Manager I $130 Construction Observer IV $140 Construction Observer III $120 Construction Observer II $110 Construction Observer I $100 Surveyor $175 GPS Survey $200 Survey Technician $50 Business Manager $100 Graphic Designer $100 Administrative $75 Reimbursable Expenses Mileage $0.77/mile Printing @ Cost Travel @ Cost Expert Witness Rate x 2.0 Other Direct Costs @ Cost Notes: 1.Hourly rates may be equitably adjusted 2. Adjustment to rate schedule will not change contract lump sum or NTE amounts 3.If a conflict exists, hourly rates & reimbursable expenses will be invoiced per terms of Agreement. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816