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Home My WebLink About142-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 142-26 File Number: 2026-1790 A RESOLUTION TO APPROVE THE PURCHASE OF A TRENCH ROLLER WITH ATTACHMENTS FROM G W VAN KEPPEL COMPANY IN THE TOTAL AMOUNT OF $45,000.08, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, AND TO APPROVE A BUDGET AMENDMENT WHEREAS, currently, the Water and Sewer department is paying approximately $2,000 per month to rent a trench roller as a continued expense; and WHEREAS, the machine is necessary to obtain adequate compaction within the roadway as Water and Sewer installs new utilities, backfills, and compacts material for paving and purchasing one would have a 3 to 4 year return on investment with an 8-10 year life cycle. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a walk behind trench roller with attachments from G W Van Keppel Company in the total amount of $45,000.08, pursuant to a Sourcewell cooperative purchasing contract, plus any applicable surcharges, freight charges, or delivery fees up to 10% of the original purchase price. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget amendment, a copy of which is attached to this Resolution. PASSED and APPROVED on June 16, 2026 Approved: Attest: _______________________________ Molly Rawn, Mayor _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-1790 MEETING OF JUNE 16, 2026 TO: Mayor Rawn and City Council THROUGH: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Fleet Operations Superintendent SUBJECT: Water Sewer expansion walk behind roller purchase through G W Van Keppel Company. RECOMMENDATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A WALK BEHIND ROLLER WITH ATTACHMENTS IN THE AMOUNT OF $45,000.08 FROM G W VAN KEPPEL COMPANY PLUS ANY ADDITIONAL TAXES, SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE IN ACCORDANCE WITH A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (060122- BAI) AND THE APPROVAL OF A BUDGET AMENDMENT. BACKGROUND: Water Sewer has a need for an expansion roller for their new construction crew. If approved, it will be asset 9397 (WSEW_F129). DISCUSSION: As the Water and Sewer department continues their new construction division efforts, a trench roller is a necessary piece of equipment which they anticipate will have a high utilization rate. Currently, the Water Sewer department is paying around $1,000 per week, $2,000 per month to rent a trench roller. Given this will be a continual expense, purchasing it would have an approximate 3 to 4 year ROI with an expected 8-10 year expected life cycle. This machine is necessary to obtain adequate compaction within the roadway as Water Sewer installs new utilities, backfills, and compacts material for paving. BUDGET/STAFF IMPACT: This is not a budgeted FY26 expansion, a budget amendment is attached for your approval. ATTACHMENTS: 3. Staff Review Form - 9397 EXP WSEW_F129 , 4. Budget Adjustment- 9397 WSEW_F129, 5. Quote - Van Keppal $41,190.00, 6. Email Documentation Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-1790 A RESOLUTION TO APPROVE THE PURCHASE OF A TRENCH ROLLER WITH ATTACHMENTS FROM G W VAN KEPPEL COMPANY IN THE TOTAL AMOUNT OF $45,000.08, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, AND TO APPROVE A BUDGET AMENDMENT WHEREAS, currently, the Water and Sewer department is paying approximately $2,000 per month to rent a trench roller as a continued expense; and WHEREAS, the machine is necessary to obtain adequate compaction within the roadway as Water and Sewer installs new utilities, backfills, and compacts material for paving and purchasing one would have a 3 to 4 year return on investment with an 8-10 year life cycle. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a walk behind trench roller with attachments from G W Van Keppel Company in the total amount of $45,000.08, pursuant to a Sourcewell cooperative purchasing contract, plus any applicable surcharges, freight charges, or delivery fees up to 10% of the original purchase price. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget amendment, a copy of which is attached to this Resolution. Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 City of Fayetteville Staff Review Form 2026-1790 Item ID 6/16/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Chelsey Voden 5/12/2026 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A WALK BEHIND ROLLER WITH ATTACHMENTS IN THE AMOUNT OF $45,000.08 FROM G W VAN KEPPEL COMPANY PLUS ANY ADDITIONAL TAXES, SURCHARGES, FREIGHT CHARGES OR DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE IN ACCORDANCE TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (060122-BAI) AND THE APPROVAL OF A BUDGET AMENDMENT. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 97000.5400.720 FLEET EXPANSION VEHICLES Project Number Project Title Budgeted Item?Yes Total Amended Budget $1,383,327.00 Expenses (Actual+Encum)$1,168,570.71 Available Budget $214,756.29 Does item have a direct cost?Yes Item Cost $45,000.08 Is a Budget Amendment attached?Yes Budget Amendment $45,250.00 Remaining Budget $215,006.21 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 City of Fayetteville, Arkansas - Budget Amendment/Adjustment (Agenda) Budget Year Division /Org2 FLEET OPERATIONS (770) BA Number 2026 Requestor:Ross Jackson BUDGET AMENDMENT/ADJUSTMENT DESCRIPTION: Currently W&S rents a trench roller, as they continue to install new water and sewerlines it is more economical to purchase the trench compactor as apposed to renting it. Currently W&S is renting the equipment for about $24,000 per year. New unit will be an expansion, unit 9397 (WSEW_F129). COUNCIL DATE:6/16/2026 ITEM ID#:2026-1790 April Melton 5/20/2026 9:46 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: 6/16/2026 RESOLUTION/ORDINANCE CHKD/POSTED:/ v.202658TOTAL45,100 45,100 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 5400.720.1840-5801.00 (45,100)-15019 1 EX Fixed Assets 5400.720.4000-7602.70 45,100 -59700 5400 EX Transfers To Funds - Shop 9700.770.1920-6602.40 -45,100 97000 5400.720 RE Transfer from Fund - Water & Sewer 9700.770.1920-5802.00 45,100 -97000 5400.720 EX Vehicles & Equipment - base -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816 1 Jackson, Ross From:Henson, Landon <lhenson@vankeppel.com> Sent:Tuesday, May 12, 2026 10:20 AM To:Jackson, Ross Subject:Re: Quote CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Ross, thank you for the opportunity to do business with you and the City of Fayetteville we looked forward to helping you and your team grow! Yes, we will accept a PO in-lieu, and yes, we will continue to honor pricing through June. Get Outlook for iOS From: Jackson, Ross <rjackson@fayetteville-ar.gov> Sent: Tuesday, May 12, 2026 9:53 AM To: Henson, Landon <lhenson@vankeppel.com> Subject: Quote CAUTION - EXTERNAL EMAIL: This email originated from outside of G. W. Van Keppel. Do not click links or open attachments unless you recognize the sender and know the content is safe. Any concerns please reach out to the Help Desk. Landon, On the bottom of this quote there are signature loines for G W Van Keppel Co., customer and customer PO. I plan to put this on the June 16th City Council meeting for purchase approval. I need to know the following answers; 1.) Will you accept a PO in-lieu of signatures and 2.) Will you honor pricing through June on this? Thank you, Ross Jackson Jr., CAFM Fleet Operations Superintendent Fleet Operations Public Works Department City of Fayetteville, Arkansas 479-444-3494 rjackson@fayetteville-ar.gov Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816