HomeMy WebLinkAbout141-26 RESOLUTION
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 141-26
File Number: 2026-2000
A RESOLUTION TO APPROVE THE PURCHASE OF PETROLEUM BASED PRODUCTS AND
LUBRICANTS ON AN AS NEEDED BASIS FROM VARIOUS VENDORS AND IN VARIOUS QUANTITIES
IN EXCESS OF $40,000.00 THROUGH DECEMBER 31, 2026, WITHIN THE APPROVED BUDGET
WHEREAS, pursuant to Ark. Code. Ann. § 14-58-104(14), automotive motor oils and petroleum-based products are
exempt from competitive bidding requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of petroleum-
based products and lubricants on an as needed basis from various vendors and in various quantities in excess of
$40,000.00 through December 31, 2026, within the approved budget.
PASSED and APPROVED on June 16, 2026
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2026-2000
MEETING OF JUNE 16, 2026
TO: Mayor Rawn and City Council
THROUGH: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Fleet Operations Superintendent
SUBJECT: Purchase of Petroleum-Based Oils and Lubricants:
RECOMMENDATION:
A RESOLUTION TO APPROVE THE PURCHASE OF PETROLEUM-BASED PRODUCTS AND
LUBRICANTS ON AN AS NEEDED BASIS FROM VARIOUS VENDORS AND IN VARIOUS QUANTITIES IN
EXCESS OF $40,000.00 THROUGH DECEMBER 31, 2026
BACKGROUND:
Historically, the city has solicited bids for oils and lubricants on a contract basis. Due to ongoing global volatility
of the petroleum-based markets and varied pricing structures that distributors receive from their suppliers, the
City has historically been unable to maintain an effective contract that is mutually beneficial to both parties.
DISCUSSION:
According to Arkansas code ACA 14-58-104, the continued purchase of automotive motor oils and petroleum-
based products is authorized under A.C.A. § 14-58-104 (14), and are exempt from municipal competitive
bidding requirements.
Staff recommends approval of the proposed procurement to support ongoing City operations.
BUDGET/STAFF IMPACT:
Oil and maintenance related fluids are funded through Fleet Operations' annual operating budget.
ATTACHMENTS: 3. Staff Review Form, 4. Resolution 172-21 Oils and Lubricants
Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816
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City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2026-2000
A RESOLUTION TO APPROVE THE PURCHASE OF PETROLEUM BASED PRODUCTS
AND LUBRICANTS ON AN AS NEEDED BASIS FROM VARIOUS VENDORS AND IN
VARIOUS QUANTITIES IN EXCESS OF $40,000.00 THROUGH DECEMBER 31, 2026,
WITHIN THE APPROVED BUDGET
WHEREAS, pursuant to Ark. Code. Ann. § 14-58-104(14), automotive motor oils and petroleum-based
products are exempt from competitive bidding requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
petroleum-based products and lubricants on an as needed basis from various vendors and in various
quantities in excess of $40,000.00 through December 31, 2026, within the approved budget.
Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816
City of Fayetteville Staff Review Form
2026-2000
Item ID
7/7/2026
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Ross Jackson 6/2/2026 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO APPROVE THE PURCHASE OF PETROLEUM-BASED PRODUCTS AND LUBRICANTS ON AN AS
NEEDED BASIS FROM VARIOUS VENDORS AND IN VARIOUS QUANTITIES THROUGH DECEMBER 31ST OF 2026.
Budget Impact:
9700.770.1910-5214.00
9700.770.1910-5214.02 Shop
Account Number Fund
NA NA
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $1,362,500.00
Expenses (Actual+Encum)$643,038.43
Available Budget $719,461.57
Does item have a direct cost?No Item Cost $-
Is a Budget Adjustment attached?No Budget Adjustment $-
Remaining Budget $719,461.57
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:
Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816
Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816
Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816
Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816
Docusign Envelope ID: 37324E2B-84DA-8EF6-838D-EC29D8403816