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Home My WebLink About2026-04-20 - Minutes -Fayetteville Fa et Mountain St. Fayetteville, AR 72701 0 Public Library quest6.7000 uestions@fayli b.org faylib.org Board of Trustees April 20, 2026 4 pm MINUTES Regular Meeting —Walker Room Trustees present: S. Overbey, A. Wilbourn, S. Rodgers, C. Davis, H. Bradberry, B. Park, R. Qualls Staff: D. Johnson, W. Fitzgibbon, C. Moody, S. Palmer, R. Wilburn, P. Burchett, G. Leding, S. McClure, J. Tuller, K. Lehman, L. Frieden, S. Brown, S. Herrera, M. Hurley, R. Graves, A. Crabtree, S. Raines, B. Lee, N. Burgess, G. Allen, V. McMullen, K. Eaton, G. Clay, K. Tolman-Razo, J. Harris, J. Porras, A. Taylor Constructive Disruption: C. Fuller -Gregory, J. Hamer Legal: P. Elmore Press: G. Burns Public: M. Scharfenberg Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to Order: S. Overbey called the meeting to order at 4:00 pm. II. Roll Call III. Minutes - approve minutes from February 16, 2026: A. Wilburn moved to approve the minutes. H. Bradberry seconded the motion. All voted AYE. IV. Reports A. Introduction to Constructive Disruption: Constructive Disruption will help create a new FPL strategic plan. The project will extend through January 2027. Two members of the team, C. Fuller -Gregory and J. Hamer, met the Board via Zoom. B. Board focus group with Constructive Disruption: Board members were led through the SOAR exercise regarding FPL's future possibilities. SOAR is an acronym for Strengths, Opportunities, Aspirations, and Results. C. Constructive Disruption date confirmation: The multi -Board all -day retreat with Constructive Disruption is September 2, 2026. D. Library Administration 1. Management Reports a. Performance Measures: Digital checkouts have dropped, mainly due to the cost of digital items. 2. Financial reports: S. Rodgers reported that unrestricted revenue and expenditures were below planned amounts due to report timing. Property tax revenue is above expected. The City removed $200,000 from FPL's UI Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@)faylib.org faylib.org budget: half from FPL's book materials budget and half from the technology budget. No operational impacts are expected. 3. Informational a. Al Committee: This staff panel will compile a policy for Al use at FPL. A staff survey was sent out to gage opinion. The ALA has released their working document about Al. b. Act 372 update: The Attorney General appealed Judge Brooks's decision and asked for oral arguments. The court honored that request. The plaintiffs will travel to the court when the date is decided. c. Aquarium: The Scott Family donated a 235-gallon aquarium to FPL. It stands at the entrance to the Grade School Library. The Scotts donated enough money to cover maintenance fees for several months. d. Library Giving Day: Raised $31,500 with assistance from Board leadership and matching donations. e. Reading the Greens: Fundraising did not meet expectations. The goal was increased by 20% and might have priced out some donors. f. Employee Engagement Survey: 87 respondents, approval went up 5 points. Key strengths are team dynamics, work environment, FPL's mission, vision, and values, and job satisfaction. Opportunities for growth include a focus on recognition and appreciation for staff and communication, career growth and development, and manager effectiveness. g. HR Report: The merit cycle is complete, and any pay increases will be reflected in this month's payroll. There are 116 staff at FPL. E. Media Update: There was an increase in FPL google searches. FPL currently boasts 4.83 stars online. Every media channel has grown, and Linkedln has been tapped for advertising. The local media covers FPL unprompted. F. Fayetteville Public Library Foundation monthly report G. Friends of the Fayetteville Public Library: Friends gifted $5,000 toward the Board leadership match on Library Giving Day. The Friends -funded mobile teaching cart has arrived. May 2 is a Friends Book Sale. New business A. Discussion items 1. Library -Issued Payment Cards updated policy: Updated the policy to reflect current practices and suggested changes from FPL's legal counsel. H. Bradberry motioned to approve the policy that was distributed earlier today. C. Davis seconded the motion. All voted AYE. Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@fayl ib.org faylib.org 2. Fee Schedule updated policy: The non-resident fee will be reviewed every three years to evaluate taxes and whether it should be increased. A linked pricing sheet of updated information is included. If there is a price increase of over 20%+ in a calendar year, it will be brought to the Board for review. B. Park moved to approve. S. Rodgers seconded the motion. All voted AYE. 3. Appoint Nominating Committee: S. Overbey, B. Park, and R. Qualls will continue as the Nominating Committee. 4. Appoint liaison to Foundation Board: H. Bradberry will be the Foundation's liaison. 5. Appoint liaison to Friends Board: S. Overbey will continue as the Friends liaison. 6. Appoint liaison to Art Committee: A. Wilbourn will be the Art Committee liaison. 7. Appoint Board of Trustees Finance Committee: S. Rodgers and H. Bradberry are the Finance Committee. B. Park moved to accept the nominees for these positions. C. Davis seconded the motion. All voted AYE. VI. Public Comment: Public comment was given. VII. Executive Session: A Wilburn motioned to go into executive session. C. Davis seconded the motion. All voted AYE. The executive session began at 5:32 pm. B. Park motioned to return to regular session. C. Davis seconded. All voted AYE. The executive session concluded at 5:48 pm. The Board took action on an HR-related issue. Adjournment: B. Park motioned to adjourn the meeting. H. Bradberry seconded the motion. All voted AYE. The meeting adjourned at 5:50 pm. � - ( �-- 2rzG Stan Rodgers, President Date