HomeMy WebLinkAbout137-26 RESOLUTIONPage 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 137-26
File Number: 2026-1811
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE MASTER AGREEMENT WITH CRAFTON
TULL AND ASSOCIATES, INC. IN THE AMOUNT OF $189,380.00 FOR PRELIMINARY DESIGN
SERVICES ON THE GREGG STREET SAFE STREETS AND ROADS FOR ALL PROJECT
WHEREAS, on December 4, 2024, the Fayetteville City Council passed Resolution 301-24, authorizing the City of
Fayetteville to accept a grant from the Department of Transportation Federal Highway Administration in the amount of
$25,000,000.00 through the Safe Roads for All Program; and
WHEREAS, one of the five street sections identified for safety improvements funded through the grant was North
Gregg Avenue between North Street and Drake Street; and
WHEREAS, on August 19, 2025, the Fayetteville City Council passed Resolution 190-25 authorizing an agreement
with Crafton Tull and Associates, Inc. for conceptual design phase services for the Gregg Avenue Safe Streets and
Roads for All Project in an amount not to exceed $227,860.00; and
WHEREAS, Fayetteville City Staff will present the design concept and public feedback received at a public meeting
on April 29, 2026, to the Transportation Committee on May 26, 2026; and
WHEREAS, the scope of services for the next phase of design includes another round of public engagement,
preparation of land acquisition documents, agency coordination for environmental review and preliminary plan
preparation, and other items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign
Amendment No. 1 to the Master Agreement with Crafton Tull and Associates, Inc. in the amount of $189,380.00 for
preliminary design services on the Gregg Street Safe Streets and Roads for All Project.
PASSED and APPROVED on June 2, 2026
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
Resolution: 137-26
File Number: 2026-1811
Page 2
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2026-1811
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE MASTER AGREEMENT
WITH CRAFTON TULL AND ASSOCIATES, INC. IN THE AMOUNT OF $189,380.00 FOR
PRELIMINARY DESIGN SERVICES ON THE GREGG STREET SAFE STREETS AND
ROADS FOR ALL PROJECT
WHEREAS, on December 4, 2024, the Fayetteville City Council passed Resolution 301-24, authorizing
the City of Fayetteville to accept a grant from the Department of Transportation Federal Highway
Administration in the amount of $25,000,000.00 through the Safe Roads for All Program; and
WHEREAS, one of the five street sections identified for safety improvements funded through the grant
was North Gregg Avenue between North Street and Drake Street; and
WHEREAS, on August 19, 2025, the Fayetteville City Council passed Resolution 190-25 authorizing
an agreement with Crafton Tull and Associates, Inc. for conceptual design phase services for the Gregg
Avenue Safe Streets and Roads for All Project in an amount not to exceed $227,860.00; and
WHEREAS, Fayetteville City Staff will present the design concept and public feedback received at a
public meeting on April 29, 2026, to the Transportation Committee on May 26, 2026; and
WHEREAS, the scope of services for the next phase of design includes another round of public
engagement, preparation of land acquisition documents, agency coordination for environmental review
and preliminary plan preparation, and other items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to
sign Amendment No. 1 to the Master Agreement with Crafton Tull and Associates, Inc. in the amount of
$189,380.00 for preliminary design services on the Gregg Street Safe Streets and Roads for All Project.
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
City of Fayetteville Staff Review Form
2026-1811
Item ID
6/2/2026
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Justin Bland 5/13/2026 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of contract Amendment #1 to the master agreement with Crafton Tull in the amount of
$189,380.00 for additional design services on the Gregg Ave. project
Budget Impact:
2235.900.9225-5860.02
4702.860.7235-5860.02
Safe Streets & Roads Grant
Streets Projects 2022 Bonds
Account Number Fund
32401.9225
46020.7235.9225
Safe Streets & Roads Grant - Gregg Ave.
Streets Bond Projects, SS4A City Portion - Gregg Ave.
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $ 10,905,823.44
Expenses (Actual+Encum)$150,807.37
Available Budget $ 10,755,016.07
Does item have a direct cost?Yes Item Cost $189,380.00
Is a Budget Amendment attached?No Budget Amendment $-
Remaining Budget $ 10,565,636.07
Purchase Order Number:Previous Ordinance or Resolution #301-24, 190-25
Change Order Number:Approval Date:
Original Contract Number:
Comments:
6/2/2026
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2026-1811
MEETING OF JUNE 2, 2026
TO: Mayor Rawn and City Council
THROUGH: Chris Brown, Public Works Director
FROM: Justin Bland, City Engineer
SUBJECT: Gregg St. SS4A –Amendment #1 with Crafton Tull
RECOMMENDATION:
Staff recommends approval of contract Amendment #1 to the master agreement with Crafton Tull in the
amount of $189,380.00 for additional design services on the Gregg St. project.
BACKGROUND:
The city received a $25,000,000 Safe Streets for All grant for five construction projects including this section of
Gregg St. (between North St. and Drake St.). Crafton Tull has a contract in place to provide a conceptual
design which they are nearing completion on. This conceptual design phase included a public meeting which
was held on April 29, 2026. Staff will present the recommended design concept along with public
feedback/survey results at the Transportation Committee on May 26, 2026.
DISCUSSION:
The scope of services for this next phase of design include the Preliminary Design Phase which includes
another round of public engagement, preparation of land acquisition documents, agency coordination for
environmental review and preliminary plan preparation amongst other items. The amendment also includes
similar tasks for completion of the final plan preparation and bidding services.
BUDGET/STAFF IMPACT:
The City has been awarded federal funding for this project through the Safe Streets and Roads for All (SS4A)
Program, as approved by Resolution 301-24 and the original design contract with Crafton Tull was approved
by Resolution 190-25. The $189,380 cost in this proposal is for preliminary and final design services. Matching
funds for the SS4A grant funds will come from the 2019 Bond Program.
Description Account Project Amount
SS4A 2235.900.9225-5860.02 32401.9225 $141,334.29
Transportation Bond
Program
4702.860.7235-5860.02 46020.7235.9225 $48,045.71
ATTACHMENTS: 3. Staff Review Form, 4. Gregg Ave Improvements - Amendment 1
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
EJCDC No. E-501
1999 Edition
Page 1 of 2
AMENDMENT NO. 1 TO OWNER-ENGINEER AGREEMENT
Subject of Amendment: Modification of Services
1. Background Data:
a. Effective Date of OWNER-ENGINEER Agreement: 8/19/2025
b. OWNER: City of Fayetteville, Arkansas
c. ENGINEER: Crafton, Tull & Associates, Inc.
d. Project: Gregg Avenue Improvements (North Street to Township Street
2. Nature of Amendment
The scope of services is being modified to include construction observation & construction administration services.
3. Description of Modifications
See Attachment 1, “Modifications”
OWNER and ENGINEER hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All
provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this
Amendment is .
OWNER: ENGINEER:
CITY OF FAYETTEVILLE, ARKANSAS CRAFTON, TULL & ASSOCIATES, INC.
By: By:
Molly Rawn Lucas Jost, P.E.
Title: Mayor Title: Vice President
Date Signed: Date Signed: 05/06/20266/2/2026
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
EJCDC No. E-501
1999 Edition
Page 2 of 2
ATTACHMENT 1
MODIFICATIONS
Additional Services to be performed by ENGINEER:
See Exhibit “A”
Modifications to Payment to ENGINEER:
o The Contract amount is to be increased by a total of $135,000.
Summary of Contract Payments:
Original Contract: $227,860.00
Change Order #1: $189,380.00
Revised Total: $417,240.00
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
Exhibit “A”
Civil Scope of Basic Services for:
Project: Gregg Avenue Improvements
Client: City of Fayetteville
Location of Project: Gregg Avenue, Fayetteville, AR
Discipline: Civil Engineering
Discipline Manager: Luke Jost, P.E.
Project Manager: Luke Jost, P.E.
Proposal Date: May 5, 2026
Billing Type: Hourly with a Maximum/Reimbursable Expenses
Fee/Estimate: Civil Design $166,880
Additional Survey $5,000
Landscape Plans (PRISM) $7,500
QA/QC (Laneshift) $10,000
TOTAL: $189,380
Description of the Construction
Project:
Design of approximately 1.8 miles Gregg Ave from North Street to Drake
Street. Design to include road diet street improvements and intersection
improvements within that corridor (see anticipated alignment Exhibit C).
Project scope:
Design of approximately 9,700 linear feet (1.8 miles) of Gregg Ave from North Street to Township Street and a
crossing at Drake Street. The design is to include improvements to the existing corridor to better align the
roadway section with the Neighborhood Link typical section per the City’s Master Street Plan. Improvements are
expected to be concentrated on the east side of the corridor (largely holding the west curb line) and adding a
wider sidewalk where feasible to the east side of the road. Turn lanes or parking lanes will be added as
necessary. Special consideration will be given to the intersections with Sycamore Street and Poplar Street that
are listed on the City’s High Injury Network (HIN).
The following design aspects will also be included:
- A traffic model will be developed to assess how proposed improvements affect level of service along the
corridor.
- Lighting improvements along the corridor.
- Landscape improvements along the corridor (street trees).
- Bus stops in accordance with latest ORT and Razorback Transit route plans.
The improvements are anticipated to be split into two separate bid packages after the 90% design phase.
Detailed services to be provided by the Engineer:
60% Design Phase:
Finalize road geometrics based on 30% review comments
Design of drainage structures as required
Utility coordination
Drawing Set to include:
o Cover sheet
o Plan & profile sheets
o Signing & Striping plans
o Grading & erosion control plans
o Intersection improvement plans
o Typical Section
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
__________________________________________________________________________________________
www.craftontull.com 2
o Cross sections
o Standard Details
Update construction cost estimate
Submit plans to owner for review
Review plans with City and stakeholders
90% Design Phase:
Revise plans based on comments to the 60% design submittal
Pre-final design of corridor improvements
Prepare the following construction drawings:
o Cover Sheet
o Plan & profile sheets
o Typical section sheets
o Cross sections
o Grading & erosion control plans
o Intersection improvement plans
o Signing & striping plans
o Landscape Plans
o Notes and Standard & Special Details
Updated construction cost estimate
Submit plans to owner for review
Final Design Phase
Finalize plans based on comments to the 90% design submittal
Split project into two separate bid packages as agreed to with City staff
Prepare storm water pollution prevention plan (SWPPP)
Submit final plans to City for review and approval
Submit permit applications to ADEQ and USACE (if required)
Update construction cost estimate
Prepare project specifications/bid documents
Bidding and Contract Negotiation Phase
Answer bidder’s questions and issue addenda
Recommend Contractor to Owner
Bid documents prepared and issued to bidders
Receive bids and tabulate results
Items Provided by City:
Site access
Construction materials testing
Acquisition of Right of Way and Easements
END SCOPE OF SERVICES THIS CONTRACT This is the scope of services for the Project. Should there
be additions to this scope of services, those services shall be compensated for additional fee.
Additional Items that can be provided by CTA under amendment or separate contract:
Additional public input meetings
Tree Preservation Plans/Calculations
Construction Administration/Construction Observation
ROW/Easement Acquisition Services
Railroad Crossing design
Retaining wall design (not anticipated)
Structural/Bridge Designs
FEMA applications/Coordination including CLOMR/LOMR process
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
Effective January 1, 2026
Hourly Hourly
Category Rate Category Rate
ENGINEERING LANDSCAPE ARCHITECTURE
ENGINEERING PRINCIPAL ……....………..……………………..270$ VICE PRESIDENT OF LANDSCAPE ARCHITECTURE …..........220$
SR. ENGINEERING MANAGER ……………...……………...……240$ SR. LANDSCAPE ARCHITECTURE PROJECT MANAGER …............................................195$
ENGINEERING MANAGER ………………….……………....……..210$ LANDSCAPE ARCHITECTURE PROJECT MANAGER …..............................................................180$
SR. PROJECT ENGINEER …………………….…………...…….180$ SR. LANDSCAPE ARCHITECT ………………..…………………..170$
PROJECT ENGINEER …………………………..…………..…….160$ PROJECT LANDSCAPE ARCHITECT ………....………………..155$
ENGINEER INTERN III ………………………..………….………..145$ LANDSCAPE DESIGNER III …………………...……….................125$
ENGINEER INTERN II …………………………..………..………..135$ LANDSCAPE DESIGNER II …………………………...................115$
ENGINEER INTERN I …………………………..………….……….125$ LANDSCAPE DESIGNER I …………………………......................100$
SR. ENGINEERING DESIGNER ……………..…………..………..165$ LANDSCAPE DESIGN INTERN …………………………....................80$
ENGINEERING DESIGNER III ………………..…………..……….130$ LANDSCAPE CAD TECHNICIAN II …………………………....................85$
ENGINEERING DESIGNER II ………………..…………..………..110$ LANDSCAPE CAD TECHNICIAN I …………………………....................75$
ENGINEERING DESIGNER I …………………..………..…………100$ SURVEYING
ENGINEERING CAD TECHNICIAN III ……..……………………..95$ SURVEYING PRINCIPAL ………………………………….............250$
ENGINEERING CAD TECHNICIAN II ……….………..…………..85$ SR. SURVEYING MANAGER ………………………………..………215$
ENGINEERING CAD TECHNICIAN I ………..……….……………75$ SURVEYING MANAGER …………………………….....................190$
ENVIRONMENTAL SR. PROJECT SURVEYOR ………………………………….........165$
SR. ENVIRONMENTAL MANAGER …………….……..………….220$ PROJECT SURVEYOR ……………………………………….........145$
ENVIRONMENTAL MANAGER …………………..……........…….185$ SURVEYOR INTERN II ………………………………………..…….125$
SR. ENVIRONMENTAL SCIENTIST ……………..…...………….155$ SURVEYOR INTERN I …………………………………………..….110$
PROJECT ENVIRONMENTAL SCIENTIST ……..……........……125$ SURVEY COORDINATOR …………………………………….……120$
ENVIRONMENTAL SCIENTIST II ………………..……...……….100$ CREW CHIEF II ………………………………………………..........110$
ENVIRONMENTAL SCIENTIST I ………………..………....…….80$ CREW CHIEF I ………………………………………………….......95$
ENVIRONMENTAL FIELD TECHNICIAN …..…………………….65$ FIELD SURVEYOR III …………………………………………........85$
INSPECTION FIELD SURVEYOR II …………………………………………...…...75$
INSPECTION MANAGER …........................................................140$ FIELD SURVEYOR I ……………………………………………......65$
SR. INSPECTOR ………………………………...…..……………..120$ SURVEY CAD TECHNICIAN III ………………………………..…..110$
INSPECTOR II ………………………………...….………………….100$ SURVEY CAD TECHNICIAN II ………………………………...…..90$
INSPECTOR I …………………………………....………………….80$ SURVEY CAD TECHNICIAN I ………………………………...…….80$
UAV SERVICES GEOGRAPHIC INFORMATION SYSTEMS
UAV TEAM LEAD ………………………………...……………........125$ SR. GIS MANAGER ………………………………………………..180$
UAV PILOT ………………………………………...………………....85$ GIS MANAGER ………………………………………….....………..145$
ADMINISTRATIVE GIS ANALYST …………………...………………………....………..110$
ADMINISTRATIVE PRINCIPAL ………………...………………….240$ GIS TECHNICIAN II ……………………………………..……………85$
ADMINISTRATIVE MANAGER ………………...…………………..180$ GIS TECHNICIAN I …………………………………….…………….65$
ADMINISTRATIVE IV ………………………....……………………..120$ REIMBURSABLE EXPENSES
ADMINISTRATIVE III …………………………...…………………..95$ GPS Equipment………...….....….……............…..….....…....$35/Hour
ADMINISTRATIVE II ……………………...……...…………………..70$ Robotic Survey Equipment…….……….........…….............…$20/Hour
ADMINISTRATIVE I ……………………………...………………….55$ Bathymetric Survey Equipment …………..….................…...$35/Hour
PLANNING LiDAR Scanning Equipment …………..…..................….…..$35/Hour
PLANNING PRINCIPAL …...........................................................250$ UAV ……………………………….............……….…..…...…$1000/Unit
SR. PLANNING MANAGER …………………………………...…..220$ Job Related Mileage………...........................................…...$0.72/Mile
PLANNING MANAGER ……………………………………….........210$ Per Diem for Out of Town Crews…...…................Per GSA Allowable
SR. PLANNER …………………………………………………...…..170$ Airfare and other travel related expenses……….................….At Cost
PROJECT PLANNER …………………………………………........130$ Black and white 8.5"x11" Copies ….……......................... $0.15/sheet
PLANNER III …………………………………………………….…....120$ Color 8.5"x11" Copies …….……....……..................….…. $1.50/sheet
PLANNER II ……………………………………………………..….....110$ Photo Paper Color Plan Sheet Copies ……..................... $0.75/sq. ft.
PLANNER I ………...…………………………………………...……..100$ Reproducible Plan Copies (Vellum) …...…....................... $1.50/sq. ft
Reproducible Plan Copies (Bond) ……........................…. $0.35/sq. ft.
All rates are subject to change without notice.
Exhibit "B"
Standard Hourly Rate Schedule
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
Exhibit “C”
Anticipated Design Schedule
Notice to Proceed: August 2025
30% Plans: May 2026
o City Review (2 weeks)
o Utility Coordination (2 weeks)
60% Plans: July – August 2026 (9 weeks)
o City Review: 2 weeks
o Utility Coordination (2 weeks)
o FHWA Coordination (TBD)
90% Plans & Draft Contract docs: October – November 2026 (8 weeks)
o City Review: 2 weeks
o FHWA Coordination (TBD)
o Utility Relocation (12 weeks)
Final Plans & Specifications: January 2027 (6 weeks)
Bidding & Construction: 2027 – TBD by City of Fayetteville
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F
Proposal ADMN LA SR. ENGR PROJ PROJ PRINC
Item ASST LA DSNR ENGR MGR ENGR Estimated
Landscape (PRISM)$7,500
Survey (CTA)$5,000
Laneshift $10,000
2.1 Update Per City Comment 40 40 8 $12,720
2.2 Drainage Design 24 40 24 $14,800
2.3 Grading Design 24 40 24 $14,800
2.3 Grading & Erosion Control Plan 40 20 8 $9,520
2.4 Intersection Plans 40 40 24 $16,560
2.5 Signing & Striping Plans 16 8 8 $4,960
2.6 Details 4 $440
2.7 Estimate 4 8 2 $2,200
2.8 QC Review 16 4 8 $4,320
Subtotal $80,320
3.1 Update Per City Comment 40 16 12 $9,840
3.2 Finalize Drainage Design 24 8 $5,760
3.3 Finalize Traffic Design 40 40 16 $14,640
3.4 Lighting Plans 40 16 8 $8,880
3.5 City Permits 16 8 $4,480
3.6 Utility Coordination 24 16 $7,680
3.7 Bid Docs/Specs for Review 16 8 $4,480
3.8 QC Review 4 8 4 $3,400
Subtotal $55,760
4.1 Finalize Plans per City Comment 24 16 16 $9,040
4.2 Finalize Bid Documents/Specs 20 8 $5,120
4.3 QC Review 16 16 8 4 $7,280
Subtotal $14,160
5.1 Prebid Meeting/Prep 8 12 $4,160
5.2 Questions/Addenda 16 16 24 $10,080
5.3 Review Bids & Recommend Contractor 2 8 4 $2,400
Subtotal $16,640
MANHOUR ESTIMATE
FAYETTEVILLE, ARKANSAS
Gregg Avenue Improvements
Appendix "D"
Page 1 of 1
Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F