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Home My WebLink About135-26 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 135-26 File Number: 2026-1741 A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES CONTRACT WITH GARVER, LLC FOR ADDITIONAL SERVICES RELATED TO THE LAKE SEQUOYAH BRIDGE REHABILITATION PROJECT WHEREAS, on February 1, 2022, the City Council passed Resolution 27-22 approving a professional engineering services agreement with Garver, LLC in the amount of $75,300.00 for the design of improvements to address maintenance issues associated with the East Lake Sequoyah Drive Bridge, which appears to have been in place since at least 1980 according to aerial photography; and WHEREAS, the Arkansas Department of Transportation, which inspects the bridge annually, has advised that the bridge needs several routine and important maintenance repairs; and WHEREAS, Amendment No. 1 to the Professional Services Agreement includes a study of bridge repair options with cost analysis, lead paint testing, and the addition of Construction Phase Services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 to the Professional Services Contract with Garver, LLC for a study of bridge repair options with cost analysis, lead paint testing, and construction phase services associated with the Lake Sequoyah Bridge Rehabilitation Project. PASSED and APPROVED on June 2, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-1741 A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES CONTRACT WITH GARVER, LLC FOR ADDITIONAL SERVICES RELATED TO THE LAKE SEQUOYAH BRIDGE REHABILITATION PROJECT WHEREAS, on February 1, 2022, the City Council passed Resolution 27-22 approving a professional engineering services agreement with Garver, LLC in the amount of $75,300.00 for the design of improvements to address maintenance issues associated with the East Lake Sequoyah Drive Bridge, which appears to have been in place since at least 1980 according to aerial photography; and WHEREAS, the Arkansas Department of Transportation, which inspects the bridge annually, has advised that the bridge needs several routine and important maintenance repairs; and WHEREAS, Amendment No. 1 to the Professional Services Agreement includes a study of bridge repair options with cost analysis, lead paint testing, and the addition of Construction Phase Services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 to the Professional Services Contract with Garver, LLC for a study of bridge repair options with cost analysis, lead paint testing, and construction phase services associated with the Lake Sequoyah Bridge Rehabilitation Project. Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Comments: Purchase Order Number: Change Order Number: Previous Ordinance or Resolution # Approval Date: Original Contract Number: 46020.7230.2601 Project Number Budget Impact: Bridge Impr-Lake Sequoyah Bridge Fund Street Bond Projects4702.860.7230-5860.02 Account Number Project Title City of Fayetteville Staff Review Form 2026-1741 Item ID 6/2/2026 City Council Meeting Date - Agenda Item Only Staff recommends approval of Amendment 1 with Garver, LLC to add scope of services to the project including a study of bridge repair options with cost analysis, lead paint testing, and the addition of Construction Phase Services. The Maximum Not to Exceed Amount will be increased by $83,585. N/A for Non-Agenda Item Action Recommendation: Submitted By Amanda Swope STORMWATER MANAGEMENT (740) Division / Department 5/5/2026 Submitted Date Yes 83,585.00$ 83,585.00$ V20221130 Budgeted Item? Does item have a direct cost? Is a Budget Adjustment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget 782,805.00$ 699,220.00$ Yes No -$ 6/2/2026 Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-1741 MEETING OF JUNE 2, 2026 TO: Mayor Rawn and City Council THROUGH: Chris Brown, Public Works Director FROM: Amanda Swope, Project Manager Alan Pugh, Stormwater Manager SUBJECT: Approval of Amendment 1 with Garver, LLC to add scope of services to the project including a study of bridge repair options with cost analysis, lead paint testing, and the addition of Construction Phase Services. The Maximum Not to Exceed Amount will be increased by $83,585. RECOMMENDATION: Staff recommends approval of Amendment 1 with Garver, LLC to add scope of services to the project including a study of bridge repair options with cost analysis, lead paint testing, and the addition of Construction Phase Services. The Maximum Not to Exceed Amount will be increased by $83,585. BACKGROUND: The Lake Sequoyah bridge appears to have been in place since at least 1980 according to aerial photography. This bridge receives annual inspections from ARDOT similarly to all bridges within the area. The bridge needs several routine and important maintenance repairs according to ARDOT. These are specialty repairs that are not within the expertise of City staff; therefore a contractor is needed to complete the repairs. DISCUSSION: This amendment updates the previous original contract between the City of Fayetteville and Garver, LLC dated February 01, 2022. Added services to this agreement include a study of bridge repair options with cost analysis, lead paint testing, and the addition of Construction Phase Services. BUDGET/STAFF IMPACT: Funds for this project will be from the Sales Tax Capital Improvement Fund and from the 2024 Transportation Bond Funds. ATTACHMENTS: 3. Staff Review Form, 4. 2026-04-30 Lake Sequoyah Contract Amendment No. 1-Garver Signed Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Contract Amendment No. 1 1 of 3 Lake Sequoyah Bridge Rehabilitation Garver Project No. 15047010 AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES City of Fayetteville Fayetteville, AR Project No. 15047010 CONTRACT AMENDMENT NO. 1 This Contract Amendment No. 1, effective on the date last written below, shall amend the original contract between the City of Fayetteville (Owner) and GARVER, LLC (GARVER), dated February 01, 2022, referred to in the following paragraphs as the original contract. This Contract Amendment No. 1 adds professional services for the: Lake Sequoyah Bridge Rehabilitation project. Generally, Amendment No. 1 will add scope of services to the project including a study of bridge repair options with cost analysis, lead paint testing, and the addition of Construction Phase Services. The original contract is hereby modified as follows: APPENDIX A – SCOPE OF SERVICES The following items will be added to Section 2.7. Final Design of the original contract SCOPE OF SERVICES: 2.7 Garver will perform a study of bridge repair alternatives that evaluates the following options: •Partial deck repairs •Full deck replacement •Full bridge reconstruction A construction cost estimate for each alternative will be developed to compare and analyze each alternative for short-term and long-term feasibility. Garver will revise the plans, specifications, and quantities three (3) times to accommodate the changes for the three re-biddings of the project. Garver will add four (4) additional site visits including: lead based paint testing site visit and one (1) site visit prior to adjusting the plans for each rebidding. Section 2.9 Bidding will be modified to allow for the project to bid on four (4) separate occasions. Section 2.10 Construction Phase Services of the original contract SCOPE OF SERVICES will be removed and replaced with the following items: During the construction phase of work, Garver will accomplish the following: A. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting. Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Contract Amendment No. 1 2 of 3 Lake Sequoyah Bridge Rehabilitation Garver Project No. 15047010 B. Evaluate and respond to construction material submittals and shop drawings. Corrections or comments made by Garver on the shop drawings during this review will not relieve Contractor from compliance with requirements of the drawings and specifications. The check will only be for review of general conformance with the design concept of the project and general compliance with the information given in the contract documents. The Contractor will be responsible for confirming and correlating all quantities and dimensions, selecting fabrication processes and techniques of construction, coordinating his work with that of all other trades, and performing his work in a safe and satisfactory manner. Garver’s review shall not constitute approval of safety precautions or constitute approval of construction means, methods, techniques, sequences, procedures, or assembly of various components. When certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, either directly or implied for a complete and workable system, Garver shall be entitled to rely upon such submittal or implied certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. C. Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications (respond to RFIs) regarding the construction contract documents. D. Review the progress payment request received from the Contractor and make a recommendation to the Owner regarding payment. Garver’s recommendation for payment shall not be a representation that Garver has made exhaustive or continuous inspections to (1) check the quality or exact quantities of the Work; (2) to review billings from Subcontractors and material suppliers to substantiate the Contractor’s right to payment; or (3) to ascertain how the Contractor has used money previously paid to the Contractor. E. When requested by the Contactor or City, provide on-site recommendations on the extent and type of deck repairs and joint armor replacement. Construction engineering and inspection will be performed on an on-call basis and will be capped at a total of 120 hours. F. When authorized by the Owner, prepare change orders for changes in the work from that originally provided for in the construction contract documents. If redesign or substantial engineering or surveying is required in the preparation of these change order documents, the Owner will pay Garver an additional fee to be agreed upon by the Owner and Garver. G. Participate in final project inspection, prepare punch list, review final project closing documents, and review the final pay request. Section 2.13 Lead Based Paint Testing will be added to the original contract SCOPE OF SERVICES with the following items: The services of Snyder Environmental shall be retained to perform a Lead Based Paint (LBP) inspection of the bridge. Snyder Environmental shall complete an LBP inspection utilizing XRF (x-ray fluorescence) on site by a ADEQ certified inspector. Snyder Environmental will provide a written report detaining the findings of the inspection and offering recommendations for handling any identified LBP. APPENDIX B – GARVER FEE SPREADSHEETS The Maximum Not to Exceed Amount will be increased $83,585 from $75,300 to $158,885 as shown on the attached Appendix B Fee Summary Sheet – Amendment No. 1. Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Molly Rawn Mayor 6/2/2026 Kara Paxton-City Clerk Treasurer Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Appendix B Title I Service Estimated Fees No. 1 Fees Totals Environmental Handling / Documentation Conceptual Design $ 14,490.00 Final Design $ 46,430.00 $ 31,000.00 Bidding Services Subtotal for Title I Service $ 75,300.00 $ 40,885.00 $ 116,185.00 Title II Service Estimated Fees No. 1 Fees Totals Construction Phase Services $ 42,700.00 $ 42,700.00 Subtotal for Title II Service Total All Services 75,300.00$ 83,585.00$ 158,885.00$ L:\2015\15047010 - Lake Sequoyah Bridge Improvements\Contracts\Client\Draft\Amendment No. 1 - CPS\2026-04-30 Appendix B - Amendment No, 1 Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Appendix B City of Fayetteville Lake Sequoyah Bridge Rehabilitation FINAL DESIGN WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-3 $342.00 $278.00 $229.00 $196.00 $162.00 $147.00 $157.00 hr hr hr hr hr hr hr 1.Structural Engineering Bridge Repair Alternative Study Develop Alternatives (3)24 24 Alternative 8 16 Coordination/Meetings with City 2 16 Rebid #1 8 4 Rebid #2 14 4 6 Rebid #3 14 4 6 Subtotal - Structural Engineering 2 14 70 0 48 0 16 Hours 2 14 70 0 48 0 16 Salary Costs $684.00 $3,892.00 $16,030.00 $0.00 $7,776.00 $0.00 $2,512.00 SUBTOTAL - SALARIES: $30,894.00 DIRECT NON-LABOR EXPENSES Travel Costs $106.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES:$106.00 SUBTOTAL:$31,000.00 SUBCONSULTANTS FEE:$0.00 TOTAL FEE:$31,000.00 Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Appendix B City of Fayetteville Lake Sequoyah Bridge Rehabilitation BIDDING WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-3 $342.00 $278.00 $229.00 $196.00 $162.00 $147.00 $157.00 hr hr hr hr hr hr hr 1. Civil Engineering Addendums/RFIs 4 Pre-Bid Meeting and Preparation 3 3 Bid Opening 1 1 Prepare bid tabulation 1 Evaluate bids and recommend award 1 Prepare construction contracts 1 3 Subtotal - Civil Engineering 0 0 11 4 0 3 0 2.Structural Engineering Addendums/RFIs 4 Rebid #1 4 Rebid #2 4 Rebid #3 4 Subtotal - Structural Engineering 0 4 12 0 0 0 0 Hours 0 4 23 4 0 3 0 Salary Costs $0.00 $1,112.00 $5,267.00 $784.00 $0.00 $441.00 $0.00 SUBTOTAL - SALARIES: $7,604.00 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $46.00 Postage/Freight/Courier $0.00 Travel Costs $50.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $96.00 TOTAL FEE: $7,700.00 Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F Appendix B City of Fayetteville Lake Sequoyah Bridge Rehabilitation CONSTRUCTION PHASE SERVICES WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 C-3 $342.00 $278.00 $229.00 $196.00 $162.00 $147.00 $193.00 hr hr hr hr hr hr hr 1. Civil Engineering Preconstruction Meeting 2 Progress Meetings with Contractor/City 12 Monthly Pay Requests 6 6 Construction Engineering and Inspection 2 2 Response to Inquiries 2 Final Project Inspection and Punchlist 2 Subtotal - Civil Engineering 0 24 0 10 0 0 0 2.Structural Engineering Preconstruction Meeting 2 Shop Drawings/Material Submittals 12 Construction Engineering and Inspection 60 60 Response to Inquiries 2 Final Project Inspection and Punchlist 2 Subtotal - Structural Engineering 0 78 0 0 0 0 60 Hours 0 102 0 10 0 0 60 Salary Costs $0.00 $28,356.00 $0.00 $1,960.00 $0.00 $0.00 $11,580.00 SUBTOTAL - SALARIES: $41,896.00 DIRECT NON-LABOR EXPENSES Travel Costs $804.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $804.00 SUBTOTAL: $42,700.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $42,700.00 Docusign Envelope ID: 56E3B042-A1E5-86AB-8350-9E8FDA398C3F