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Home My WebLink About122-26 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 122-26 File Number: 2026-1370 A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL-AID FUNDS FOR THE CLABBER CREEK BRIDGE REPLACEMENT PROJECT WHEREAS, ARDOT performs bi-annual bridge inspections for all the bridges in the state and during the most recent inspection there were several significant items noted about a bridge spanning Clabber Creek, including reducing the posted weight limit for the bridge; and WHEREAS, a bridge engineering consultant retained by the City determined that the bridge has approximately five years of service life if no further repairs are made and recommended that, due to the age of the structure, the best long- term solution was full replacement; and WHEREAS, the City of Fayetteville (hereinafter called the “City”) understands Federal-aid funds are available for certain local projects at the following Federal and City participating ratios per project: Type Work Work Phase Federal % City % Bridge Replacement All Phases 90% 10% Projects that never progress to Construction All Right-of-Way & Utilities 0% 100% WHEREAS, the City is requesting the Arkansas Department of Transportation (hereinafter called the “Department”) make funding available to replace the Clabber Creek Bridge (Structure No. 19777) on North Hughmount Road; and WHEREAS, the Department has agreed to provide Federal-aid funds for ninety percent of the costs for a feasibility study; and WHEREAS, the Department will assign an on-call consultant to perform the feasibility study, which will include Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Resolution: 122-26 File Number: 2026-1370 Page 2 preliminary engineering for conceptual level plans and development of a planning-level cost estimate; and WHEREAS, upon completion of the feasibility study, the City will request additional funding for future phases as needed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas will participate in accordance with its designated responsibilities in this project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to execute all appropriate agreements and contracts necessary to expedite the construction of these projects. Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby authorizes the Arkansas Department of Transportation to initiate action to implement this project. PASSED and APPROVED on May 19, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-1370 MEETING OF MAY 19, 2026 TO: Mayor Rawn and City Council THROUGH: Chris Brown, Public Works Director FROM: Justin Bland, City Engineer SUBJECT: Approval of a resolution expressing the willingness of the City of Fayetteville to utilize federal-aid monies for the following project: Clabber Creek Bridge Replacement on N. Hughmount Road (Structure No. 19777) RECOMMENDATION: Staff recommends the approval of a resolution expressing the willingness of the City of Fayetteville to utilize federal-aid monies for the Clabber Creek Bridge Replacement on N. Hughmount Road (Structure No. 19777). BACKGROUND: This bridge spans Clabber Creek on N. Hughmount Rd. and was built in 1986. This section of roadway was in Washington County until the Hughmount Village Subdivision and adjacent areas were annexed into the City on 07/04/2020 (Ordinance #6317). DISCUSSION: ArDOT performs bi-annual bridge inspections for all the bridges in the state. On the most recent inspection there were several significant items mentioned including reducing the posted weight limit for the bridge. Staff engaged with a bridge engineering consultant to review the inspection report and give recommendations. The consultant stated that the bridge had approximately five years of service life if no further repairs are made. They recommended that, due to the age of the structure, the best long-term solution was full replacement. This new structure would have a much longer service life while also improving floodplain capacity and allowing the addition of sidewalk/trails across it. However, this is also the most expensive option, so staff explored options for grant assistance. The ArDOT Local Bridge Program offers a significant federal funding match for bridge replacements, covering 90% of the cost, leaving the City responsible for only 10%. The federal cap is limited by the amount available in the program budget from year to year, though, so the total city match will likely be higher than 10%. Staff submitted a request to ArDOT to determine the eligibility for this grant and was notified it is eligible for the funding. In order to pursue this, the next step is to pass the attached resolution to enter an agreement with ArDOT. This will allow them to initiate a feasibility study to determine the scope and cost of the work. The City will be obligated to pay $5,000 to fund this study. Staff will then bring back a resolution to obligate any needed city funding for the bridge project once this scope is completed. Staff will also continue to do bridge repairs as necessary to maximize the life of the structure. BUDGET/STAFF IMPACT: Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov ArDOT will charge a $5,000 fee for the City's share of the feasibility study. This will come from Sales Tax Captial Improvements funds. ATTACHMENTS: 3. Staff Review Form, 4. Structure No. 19777 Clabber Creek Bridge_Response Letter Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-1370 A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL-AID FUNDS FOR THE CLABBER CREEK BRIDGE REPLACEMENT PROJECT WHEREAS, ARDOT performs bi-annual bridge inspections for all the bridges in the state and during the most recent inspection there were several significant items noted about a bridge spanning Clabber Creek, including reducing the posted weight limit for the bridge; and WHEREAS, a bridge engineering consultant retained by the City determined that the bridge has approximately five years of service life if no further repairs are made and recommended that, due to the age of the structure, the best long-term solution was full replacement; and WHEREAS, the City of Fayetteville (hereinafter called the “City”) understands Federal-aid funds are available for certain local projects at the following Federal and City participating ratios per project: Type Work Work Phase Federal % City % Bridge Replacement All Phases 90% 10% Projects that never progress to Construction All Right-of-Way & Utilities 0% 100% WHEREAS, the City is requesting the Arkansas Department of Transportation (hereinafter called the “Department”) make funding available to replace the Clabber Creek Bridge (Structure No. 19777) on North Hughmount Road; and WHEREAS, the Department has agreed to provide Federal-aid funds for ninety percent of the costs for Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Resolution: 122-26 File Number: 2026-1370 Page 2 a feasibility study; and WHEREAS, the Department will assign an on-call consultant to perform the feasibility study, which will include preliminary engineering for conceptual level plans and development of a planning-level cost estimate; and WHEREAS, upon completion of the feasibility study, the City will request additional funding for future phases as needed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas will participate in accordance with its designated responsibilities in this project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to execute all appropriate agreements and contracts necessary to expedite the construction of these projects. Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby authorizes the Arkansas Department of Transportation to initiate action to implement this project. Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Comments: Purchase Order Number: Change Order Number: Previous Ordinance or Resolution # Approval Date: Original Contract Number: 02108.2601 Project Number Budget Impact: Other Drainage/Bridge Improvements - Clabber Creek Bridge Repl Fund Sales Tax Captial Improvements4470.621.8810-5314.00 Account Number Project Title City of Fayetteville Staff Review Form 2026-1370 Item ID 5/19/2026 City Council Meeting Date - Agenda Item Only Approval of a resolution expressing the willingness of the City of Fayetteville to utilize federal-aid monies for the following project: Clabber Creek Bridge Replacement on N. Hughmount Road (Structure No. 19777) N/A for Non-Agenda Item Action Recommendation: Submitted By Justin Bland ENGINEERING (621) Division / Department 4/30/2026 Submitted Date Yes 5,000.00$ 5,000.00$ Budgeted Item? Does item have a direct cost? Is a Budget Amendment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Amendment Remaining Budget 5,000.00$ -$ Yes No -$ -$ Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 RESOLUTION NO. _____________ A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL-AID MONIES FOR THE FOLLOWING PROJECT: Clabber Creek Bridge Replacement on N. Hughmount Road (Structure No. 19777) WHEREAS, City of Fayetteville (hereinafter called the “City”) understands Federal-aid funds are available for certain local projects at the following Federal and City participating ratios per project: Type Work Work Phase Federal Share Local Share Bridge Replacement All Phases1 90% 10% Projects designed but never progressed to construction All Right-of-Way & Utilities2 0% 100% 1 Non-reimbursable utility relocation costs will be borne solely by the owner of the utility company. 2 All utility (reimbursable and non-reimbursable) relocation costs will be borne by the City if the project does not proceed to construction. WHEREAS, the City is requesting the Arkansas Department of Transportation (hereinafter called the “Department”) make funding available to replace the Clabber Creek Bridge (Structure No. 19777) on North Hughmount Road; and WHEREAS, the Department has agreed to provide Federal-aid funds for ninety percent of the costs for a feasibility study; and WHEREAS, the Department will assign an on-call consultant to perform the feasibility study, which will include preliminary engineering for conceptual level plans and development of a planning-level cost estimate; and WHEREAS, upon completion of the feasibility study, the City will request additional funding for future phases as needed. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAYETTEVILLE, ARKANSAS, THAT: SECTION I: The City will participate in accordance with its designated responsibilities in this project. SECTION II: The Mayor, or their designated representative, is hereby authorized and directed to execute all appropriate agreements and contracts necessary to expedite the construction of this project. SECTION III: The City pledges its full support and hereby authorizes the Arkansas Department of Transportation to initiate action to implement this project. THIS RESOLUTION adopted this ______ day of __________________, ________. Molly Rawn Mayor ATTEST: (SEAL) Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33