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HomeMy WebLinkAbout119-26 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 119-26 File Number: 2026-1622 A RESOLUTION TO AUTHORIZE AN APPLICATION FOR AN ARKANSAS DEPARTMENT OF AERONAUTICS GRANT IN THE AMOUNT OF $300,000.00 TO FUND 80% OF THE COSTS FOR THE TERMINAL APRON REHABILITATION PROJECT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to submit an application for an Arkansas Department of Aeronautics Grant in the amount of $300,000.00 to fund 80% of the costs for the Terminal Apron rehabilitation project at Drake Field. PASSED and APPROVED on May 19, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-1622 MEETING OF MAY 19, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff Chris Brown, Public Works Director Terry Gulley, Asst Public Works Director - Ops FROM: Jared Rabren, Airport Director SUBJECT: Drake Field - Ramp Rehabilitation and Tie-Downs - ADA Grant Application RECOMMENDATION: Staff requests approval for the Aviation Division to apply for an Arkansas Division of Aeronautics (ADA) grant to fund 80% of project costs for a proposed apron rehabilitation project at Fayetteville – Drake Field. BACKGROUND: The existing Terminal Apron experiences significant aircraft traffic, particularly during peak events, and portions of the concrete pavement are in need of rehabilitation to support continued safe operations. Repair of concrete spalling will reduce the potential for foreign object debris (FOD), decrease ongoing maintenance needs, and preserve the structural integrity of the pavement. These improvements will enhance safety and improve overall user experience by providing a reliable surface for aircraft taxiing and parking. Additionally, with the recent announcement of the OSM Aviation Academy coming to Drake Field, there is an immediate need to develop additional tie-downs to accommodate the approximately 25 aircraft that the flight school intends to base at the airport. The attached exhibit presents a preliminary layout for tie-down orientation, based on anticipated aircraft sizes and the area designated for the flight school. DISCUSSION: This project is included in the Airport’s Capital Improvement Plan (CIP). Upon receipt of an ADA Grant Offer, the Aviation Division will seek approval from Council to execute the grant offer and execute a Task Order with Garver, LLC to provide design and construction phase services for the project. The ADA grant will cover 80% of project costs, with the remainder to be funded by the City Below is a summary of the anticipated project costs and funding breakdown for the project. Sponsor Administrative Services (Estimated): $5,250.00 Engineering Services (Estimated): $48,750.00 ADA: $300,000.00 Construction (Estimated): $325,000.00 City: $79,000.00 TOTAL: $379,000.00 TOTAL: $379,000.00 BUDGET/STAFF IMPACT: No staff or budget impacts at this time. After receipt of a grant offer, the Aviation Division will seek approval from Council to execute a design services Task Order with Garver, LLC, and process a budget amendment. Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Matching funds will come from Airport Fund Balance. ATTACHMENTS: 3. Staff Review Form, 4. FYV TA Tie-Downs and Rehab - 80-20 ADA Grant Application Package Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-1622 A RESOLUTION TO AUTHORIZE AN APPLICATION FOR AN ARKANSAS DEPARTMENT OF AERONAUTICS GRANT IN THE AMOUNT OF $300,000.00 TO FUND 80% OF THE COSTS FOR THE TERMINAL APRON REHABILITATION PROJECT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to submit an application for an Arkansas Department of Aeronautics Grant in the amount of $300,000.00 to fund 80% of the costs for the Terminal Apron rehabilitation project at Drake Field. Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 City of Fayetteville Staff Review Form 2026-1622 Item ID 5/19/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Jared Rabren 4/27/2026 AIRPORT SERVICES (760) Submitted By Submitted Date Division / Department Action Recommendation: Staff requests approval for the Aviation Division to apply for an Arkansas Division of Aeronautics (ADA) grant to fund 80% of project costs for a proposed apron rehabilitation project at Fayetteville – Drake Field. Budget Impact: Account Number Fund TBD Project Number Project Title Budgeted Item?No Total Amended Budget $- Expenses (Actual+Encum)$- Available Budget $- Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $- V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 May 19, 2026 Jerry Chism Arkansas Department of Aeronautics 2315 Crisp Drive – Hangar 8 Little Rock, AR 72202 Re: Fayetteville – Drake Field FYV TA Tie-Downs and Rehabilitation Application for Airport Aid (ADA 80-20 Grant) Dear Mr. Chism: The City of Fayetteville appreciates the continued partnership of the Arkansas Department of Aeronautics in improving Fayetteville – Drake Field. In continuation of this partnership, we are pleased to submit to you this enclosed application for state airport aid for the Terminal Apron Tie-Downs and Rehabilitation project. With the recent announcement of the OSM Aviation Academy coming to Drake Field, there is an immediate need to develop additional tie-downs to accommodate the approximately 25 aircraft that the flight school intends to base at the airport. The attached exhibit presents a preliminary layout for tie-down orientation, based on anticipated aircraft sizes and the area designated for the flight school. Additionally, the existing Terminal Apron experiences significant aircraft traffic, particularly during peak events, and portions of the concrete pavement are in need of rehabilitation to support continued safe operations. Repair of concrete spalling will reduce the potential for foreign object debris (FOD), decrease ongoing maintenance needs, and preserve the structural integrity of the pavement. These improvements will enhance safety and improve overall user experience by providing a reliable surface for aircraft taxiing and parking. We respectfully request consideration of this matching grant for the amount of $300,000.00 on the upcoming agenda. We greatly appreciate your consideration of this grant. Please call me or Chase Allison with Garver if you have any questions or comments. Sincerely, Jared Rabren Airport Director Attachments: State Airport Aid Application Project Budget Project Exhibit Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 State Airport Aid Application – Page 1 The City/County of Fayetteville , herein called “Sponsor”, hereby makes application to the Arkansas Division of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of aiding in financing a project for the development of a municipal airport located in the city of Fayetteville Arkansas, Washington county. Date of Request: May 19, 2026 Name of Airport: Fayetteville – Drake Field (FYV Name and address of City/County Commission sponsoring request: Person to Contact about project: City of Fayetteville Jared Rabren – Airport Director 113 W Mountain Street City of Fayetteville Fayetteville, AR 72701 Fayetteville – Drake Field Phone Number: 479-718-7644 Phone Number: 479-575-8330 Cell Number: Fax Number: 479-585-8257 Email: jrabren@fayetteville-ar.gov Name and address of Engineering Firm (if applicable): Contact Person: Chase Allison Garver Email CKAllison@GarverUSA.com 4300 S JB Hunt Drive, Suite 240 Rogers, AR 72758 Phone/Fax Number: 479-257-9221 Describe the work to be accomplished: This project will primarily consist of new aircraft tie-downs for the recently announces OSM Aviation Academy that is coming to Drake Field, as well as repairing concrete spalls on the existing terminal apron for continued safe operations. State and Local Project Costs: Federal AIP Projects: Please indicate: AIP Number: 50% Match-50 5% Match-95 20% Match-80 10% Match-90 10% Match-90 100% Total Cost of Project $379,000 Total Cost of Project: Local Share/Funds $79,000 Federal Share: Local Share/In-Kind State Share: State Share $300,000 Local Share: 7-1-24 Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 State Airport Aid Application – Page 2 Provide the information listed below as it applies to your project: Funding: Source of Funds: Arkansas Department of Aeronautics (80%) and City of Fayetteville (20%) Source of In-Kind Services: N/A Estimated starting date of project: July 2027 Estimated completion date of project: July 2027 Project will be for: New Airport Existing Airport Is land to be leased or purchased? N/A Description of land and cost per acre: N/A Provide the Federal AIP Grant Number (if applicable): N/A State Legislators for your area: State Senator: Clint Penzo State Representative: Nicole Clowney 7-1-24 Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 State Airport Aid Application – Page 3 Proof of submittal of FAA Form 7480-1, Notice of Landing Area Proposal to the FAA must accompany any application for a new landing site or expansion of an existing facility. Where applicable, sponsor agrees to furnish the Arkansas Division of Aeronautics a copy of any legal instruments affecting use of the property for an airport. Applications for hangar construction or renovation funds must include a typical lease agreement (preferably signed) or a list of committed tenants ready to sign. This agreement must be in compliance with all FAA grant assurances when applicable (See “Grant Application Requirements for Hangars & Terminal Buildings” page). No land, hangars, buildings, fuel systems, or equipment purchased with State Grant funds may be sold or disposed of without State Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered on an individual case basis. No hangar (funded by a grant from the Division of Aeronautics) shall be used for non-aviation purposes without State Aeronautics Commission prior approval. All requests for non-aviation use will be considered on a case-by-case basis. Failure to receive prior approval from A.D.A. concerning land and/or building use could result in the commission requesting grant refund from the Sponsor. Additionally, all hangar/building grant applications must include proof of insurance coverage and proof of public ownership. No airport accepting State Grant funding may issue an Exclusive Rights lease. All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (AIP) funding must be accompanied by the approved FAA grant agreement with grant number assigned. If this project is approved by the Arkansas Division of Aeronautics, and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All grant applicants (City and/or County) are totally responsible for compliance with all Federal, State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders concerning contracts and purchases for which this grant is approved and issued. It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is also agreed that this project shall be completed within one year from the date of acceptance of this grant by the Arkansas Division of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor’s control occur. Scope of work amendment requests can be approved only under extraordinary circumstances. Funds will be disbursed according to Division procedures and final inspection of completed project (See payment instruction page). Payment of grant funds are contingent upon the Division’s annual appropriation and available funds. IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly executed in its name, this day of Name of Sponsor Authorized Signature Title 7-1-24 19 May 2026 Molly Rawn Mayor Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 ITEM SPEC. ESTIMATED UNIT NO.NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1 00 21 00-20.1 Bonds & Insurance LS 1 $5,000.00 $5,000.00 2 SS-120-3.1 Construction Safety and Security LS 1 $20,000.00 $20,000.00 3 C-105-6.1 Mobilization (Maximum 5% of Total Bid) LS 1 $14,900.00 $14,900.00 4 SS-262-5.1b Tiedown Anchor, Installed EA 72 $2,000.00 $144,000.00 5 SS-601 Concrete Spall Repair SF 350 $400.00 $140,000.00 6 P-620-5.1b Runway and Taxiway Marking (Non-Reflective) SF 550 $2.00 $1,100.00 TOTAL CONSTRUCTION COST - SCHEDULE 1 $325,000.00 SPONSOR ADMINISTRATIVE EXPENSES 5,250.00$ ENGINEERING SERVICES 48,750.00$ TOTAL PROJECT COST - SCHEDULE 1 $379,000.00 PROJECT FUNDING TOTAL ADA (80%) ($300,000 CAP) $300,000.00 City of Fayetteville (20%) $79,000.00 TOTAL PROJECTED FUNDING $379,000.00 ENGINEER'S OPINION OF PROBABLE COST CITY OF FAYETTEVILLE TERMINAL APRON TIE-DOWNS AND REHABILITATION ENGINEER'S OPINION OF PROBABLE COST - SCHEDULE 1 Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33 W WWWWW W W W W W W WYWY ROFA ROFA ROFA ROFA ROFA ROFA ROFA ROFA ROFA ROFA ROFA ROFA OFZOFZOFZOFZOFZOFZOFZOFZOFZOFZOFZOFZOFZ RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA RSA TSA TSA TSA TOFA TOFA TSA TSA TSA TOFA TOFA (IN FEET) 0 30'60'120'180' Fi l e : R: \ A v i a t i o n \ A i r p o r t s \ A r k a n s a s \ F Y V - D r a k e F i e l d \ M i s c \ 2 0 2 6 A D A 8 0 - 2 0 G r a n t - T e r m i n a l A p r o n T i e - D o w n a n d R e h a b \ W o r k i n g \ F Y V T e r m i n a l A p r o n T i e D o w n E x h i b i t . d w g La s t S a v e : 4/ 2 3 / 2 0 2 6 6 : 2 7 P M La s t s a v e d b y : CK A l l i s o n La s t p l o t t e d b y : Al l i s o n , C h a s e K . Pl o t S t y l e : AE C m o n o . c t b Pl o t S c a l e : 1: 1 Pl o t D a t e : 4/ 2 3 / 2 0 2 6 6 : 2 8 P M Pl o t t e r u s e d : DW G T o P D F . p c 3 DRAWN BY: DATE: JOB NO.: DESIGNED BY: RE V . DA T E DE S C R I P T I O N BY BAR IS ONE INCH ON ORIGINAL DRAWING IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. 0 1" DRAWING NUMBER SHEET NUMBER APR 2026 2502761 THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGNS CONVEYED HEREIN, SHALL BE CONSIDERED INSTRUMENTS OF PROFESSIONAL SERVICE AND ARE PROPERTY OF GARVER, LLC. ANY USE, REPRODUCTION, OR DISTRIBUTION OF THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGN CONTAINED HEREIN, IS PROHIBITED UNLESS AUTHORIZED IN WRITING BY GARVER, LLC OR EXPLICITLY ALLOWED IN THE GOVERNING PROFESSIONAL SERVICES AGREEMENT FOR THIS WORK. © 2026 GARVER, LLC FA Y E T T E V I L L E - D R A K E F I E L D ( F Y V ) FA Y E T T E V I L L E , A R K A N S A S NO R T H G A A P R O N R E H A B I L I T A T I O N THIS DOCUMENT IS RELEASED FOR THE PURPOSE OF INTERIM REVIEW UNDER THE AUTHORITY OF CHASE ALLISON, P.E. ARKANSAS LICENSE NO. 21939. IT IS NOT TO BE USED FOR CONSTRUCTION. LEGEND OBSTACLE FREE ZONE TAXIWAY SAFETY AREA TAXIWAY OBJECT FREE AREA OFZ TOFA TSA RUNWAY OBJECT FREE AREAROFA RUNWAY SAFETY AREARSA EXHB 1 TERMINAL APRONG TIE DOWN LAYOUT EXHIBIT WBC CKA CONCRETE SPALL REPAIR IMPROVEMENTS EXISTING ASPHALT PAVEMENT EXISTING CONCRETE PAVEMENT EXISTING TERMINAL EXISTING APRON EXISTING APRON EXISTING BUILDING EXISTING BUILDING EXISTING BUILDING EXISTING BUILDING EXISTING BUILDING EXISTING BUILDING TAXIWAY B TAXIWAY E 17.00' 2 4 . 0 0 ' EXISTING CONCRETE TERMINAL APRON TO BE EVALUATED FOR CONCRETE SPALL REPAIR. SPALL REPAIR WILL BE LIMITED TO FIT WITHIN THE AVAILABLE PROJECT FUNDING. Docusign Envelope ID: A450D45F-4BFE-86EF-8376-A02075E04C33