HomeMy WebLinkAbout75-97 RESOLUTIONRESOLUTION NO. 7 s-e7
A RESOLUTION APPROVING AN ENGINEERING CONTRACT
WITH MILHOLLAND COMPANY, ENGINEERING AND
ST]RVEYING, IN AN AMOUNT NOT TO EXCEED $60,350, FOR
THE DEVELOPMENT OF DETAILED PLANS AND
SPECIFICATIONS FOR THE POPLAR STREET
IMPROVEMENTS PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. The City Council hereby approves a engineering contract with Milholland
Company, Engineering and Surveying, in an amount not to exceed $60,350, for the development of
detailed plans and specifications for the Poplar Sheet Improvements Project; and authorizes the
Mayor and City Clerk to execute said contract. A copy of the contract is attached hereto marked
Exhibit rrA'r and made apart hereof.
.PTASSP,P.AND APPROVED this l qth day of August ,1997.
SCANNED
,/s
ATTEST
APPROVED:
By
Hanna, Mayor
Traci Paul, City Clerk
+
EXHIBIT A
AGREEMENT FOR ENGII\EERING SERVICES
FOR
STREET & DRAINAGE IMPROVEMENTS
OF
..POPLAR STREET"
B-490
THIS AGREEMEIYT, made and entered into this /q/A day of
by and between the CITY OF FAYETTEVILLE, ARKANSAS,
1997,
as thereferred to
"OWNER", and MILHOLLAND COMPAI\rY, ENGINEERING AI\D SURVBYING,
Consulting Engineers of Fayetteville, Arkansas, hereinafter referred to as the "ENGINEER",
WITNESS THAT:
WHEREAS, the OWNER desires to have a Drainage Study, plus Street and Drainage
Improvements designed for the re-construction of a section of Poplar Street, approximately 2,500
L.F. in length, located between the center lines of North Leverett and Gregg Avenues. The
DRAINAGE STUDY shall consider storm water run-off from adjacent properties, drainage facilities
and streets onto said Poplar Street. The limits of the drainage study shall be that necessary for the
design of drainage improvements adequate to collect and to transport storm waters north from
Poplar Street to Skull Creek. The DESIGN of the Re-construction of Poplar Street shall consist of
a street section with curbs twenty-eight feet (28') back-to-back, a sidewalk five feet (5') in width,
on both sides, and a storm sewer system. Upgrading of public utilities are not anticipated during
the construction of said street and drainage improvements. A section of Poplar Street across Skull
Creek was recently improved, and the Owner does not plan to alter nor re-design this section of
street as a part of this Agreement.
WHEREAS, the ENGINEER has sufficient experienced personnel and equipment to perform the
work described in this agreement,
NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained,
the OWNER and the ENGINEER, the parties hereto, stipulate and agree that the OWNER does
hereby employ the ENGINEER to perform the required engineering services as hereinafter set out;
and the ENGINEER agrees to provide said services.
rnx
=u,
II
{1
,
A.
SECTION 1: DESCRIPTION OF PHASES:
The Phases of the Project for which engineering and surveying services are to be provided are
specifically named, as follows:
PHASE NO. 1 - RIGHT-OF-WAY SURVEY
PHASE NO. 2 - DRAINAGE STUDY
PHASE NO. 3 - DESIGN OF STREET AND DRAINAGE IMPROVEMENTS
PHASE NO. 4 - CONTRACT AMENDMENTS
which are generally described as follows:
PHASE NO. 1: RIGHT-OF-WAY SURVEY AIIID MAP: Research the City Records,
and survey said existing City record street right-of-way for Poplar Street and it's tributary
public accesses. Provide the City Engineering Department a "Right-of-Easement Map" and,
as an EXTRA Expense, "Descriptions" to acquire necessary Right-of-Way Easements for
the purpose of new construction. Abstract title nor court house research for right-of-way
dedication by individual land owners adjacent to said Poplar Street are excepted, and will
performed only when requested in writing by the City Engineer, as an additional expense.
B.PHASE NO.2: DRAINAGE STLJDY: A Drainage Study, in accordance with the City of
Fayetteville's latest "Storm Water Design Ordinance", shall be performed on that part of the
watershed immediately south of Poplar Street which would discharge storm water runoff
into and/or across said street, and/or into a storm sewer system paralleling or crossing said
street. The study will provide adequate data for the design of a storm sewer system to
transport said storm waters into Skull Creek north of Poplar Street.
C.PHASE NO. 3: DESIGN OF STREET AIIID DRAINAGE IMPROYEMENTS: Design
and preparation of Detailed Plans and Specifications for said improvement project as
specified herein, and in accordance with City of Fayetteville's Ordinances regulating street
and drainage construction.
D.PHASE NO.4: CONTRACT AMENDMENT: In the event the owner desires services in
addition to those depict above, the OWNER shall request such services in writing to the
Engineer. Such services would consist of plats and documents necessary for additional street
Right-of-Way, Drainage or Utility Easements, or Temporary Construction Easements.
2
SECTION 2: SCOPE OF ENGINEERING SERVICES:
The ENGINEER shall provide a suitable staff to perform Basic Engineering and Surveying
Services, which shall include a Drainage Study, Street Right-of-Way Survey and Map, Project
Design and Bid Documents, and as an extra item, Right-of-Way Plats and Descriptions for each
individual Right-of-Way Acquisition. These various types of work are more specifically defined
as follows:
BASIC ENGINEERING AND SURVEYING SERVICES:
The ENGINEER shall provide a suitable staff to perform all Basic Engineering and Surveying
Services. Work to be done under this item shall consist generally of the following:
tll Research and survey of City Record Right-of-Way for Poplar Streeq
l2l Storm Drainage Study for the Design of a Storm Sewer System. The Water Shed Area shall
be determined from two foot (2') contour maps, provided by the City of Fayetteville;
)
Make field engineering surveys of the various sites to establish the data necessary for the
preparation of plans and specifications in order to build the proposed improvements. The
field engineering surveys shall include the location of all existing utilities within
construction Right-of-Ways as best can be located without excavation;
Meet with representatives of all involved utility companies and governmental agencies to
coordinate the overall project;
t3I
l4l
tsI Advise the OWNER as to soil investigations that might be required and assist in the
coordinating of the same; and
t6l Prepare detailed plans and specifications for the proposed improvements. The plans shall
show the location of the construction center line. ENGINEER shall provide OWNER with
two (2) complete sets of the plans and specifications;
l7l Prepare construction cost estimates.
CONTRACT AMEI\DMENTS: Contract Amendments will be considered when scope of work
is Changed at the request of the OWNER, or additional services are necessitated by some condition
which could not have been reasonably anticipated.
Payments for the work described in the above shall be made as further defined in SECTION 3 of
this contract.
3
SECTION 3: COMPENSATION:
Compensation for the various types of services to be provided under this Contract shall be made as
follows:
A. PHASE NO. 1: RIGHT-OF-WAY SURVEY:
Compensation for Basic Surveying Services to determine Record Right-of-Way for said
street, shall be a MAXIMUM'NOT'TO'EXCEED amount of $5,500. This MAXIMUM-
NOT-TO-EXCEED FIGURE includes full compensation for every item of work as
described in SECTION 2, PHASE NO. 1, and is based on an estimate of the various
classifications of work at an hourly rate, plus profit, as depicted in TABLE I of this
document. The hourly rates include direct cost plus allowances for indirect labor costs and
overhead.
B. PHASE NO.2: DRAINAGE STUDY:
BASIC ENGINEERING SERVICES: Compensation for said Engineering Services shall
be a MAXIMUM-NOT-TO-EXCEED amount of $8,000. This MAXIMUM-NOT-TO-
EXCEED FIGURE includes full compensation for every item of work as described in
SECTION 2, PHASE NO. 2 and is based on an estimate of the various classifications of
work at an hourly rate, plus profit, as depicted in TABLE II of this document. The hourly
rates include direct cost plus allowances for indirect labor costs and overhead.
C. PHASE NO. 3: DESIGN OF STREET AND DRAINAGE IMPROVEMENTS:
Compensation for said Engineering Services shall be for the various classifications of
personnel as depicted in TABLE III of this document with a MAXIMUM-NOT-TO-
EXCEED AMOUNT of $46,850, including profit.
D. PHASE NO.4: CONTRACT AMENDMENT:
In the event a Contract Amendment for Engineering Services is necessary, the
ENGINEER'S compensation shall be based on the HOURLY RATES of the various
classifications of personnel set forth in SECTION 3.E. - 'HOURLY RATE PER
CLASSIFICATION."
However, if requested by the City Engineer, the ENGINEER shall provide a Plat and a Deed
or Easement for each single tract for the purpose of Acquisition of items so stated in
SECTION I.D. at a cost of $325.00 per tract. The ENGINEER estimates eight (8) Right-of-
Way Takings, PLUS five (5) Utility Easement and Drainage Easements for an EXTRA cost
of $4,225.
4
l
E.
F
SECTION 3: COMPENSATION, Cont.:
HOURLY RATE PER CLASSIFICATION: The hourly rates to be charged for
the various classifications of personnel are set out below:
Survey Crew. . . o . . . . . . . . . . . . (?men @) o o . . .$2S.00 per hour
$55.00 per hour
$40.00 per hour
$9S.00 per hour
Professional Land Surveyor
AutoCAD/Drafting.
Professional Engineer. . . . . . .
Enginegrrs Aidg. . . . . . o .. . $65.00 per hour
Office Computations.
Research and Compiling Data.
FieldCoordinator. . . . . . . . . . . . . . . . . . . . . . . . . .
SgCretary.. . . . o . . . . . o . . . . . . . . . . . . . o . . . . . . .
Printing: 8-1 12" X 11"
Blueprints.
Mylar
Mileage.
Out-of-Pocket Expenses
(Long-distance phone calls, etc.)
The hourly rates shown above include total compensation to the ENGINEER for all
expenses for said services described in PHASE NO. 4: CONTRACT AMENDMENT.
METHOD OF PAYMENT: Partial payments to the ENGINEER shall be made monthly
as long as the accumulative of payments do not exceed the following:
BASIC ENGINEERING AND SURVEYING SERVICES:
PHASE NO. 1:
Ninety percent (907o) upon completion of field Right-of-Way surveys and
delivery of Righrof-Way Map depicting Existing Record Acquisition.
Ten percent (107o) upon completion of Right-of-Way Map depicting existing
and newly acquired Acquisitions, and submittal of same to the OWNER.
PHASE NO. 2:
Eighty-five percent (857o) upon completion of field engineering surveys for
Drainage Study, and submittal of First Draft to the OWNER.
Fifteen percent (157o) upon completion of Drainage Study and submittal of
'FINAL'DRAFT of Drainage Study to the OWNER.
$35.00 per hour
$SS.00 per hour
$40.00 per hour
$2S.00 per hour
$00.25 per sheet
$03.50 per sheet (any size)
$tS.00 per sheet (any size)
$00.30 per mile
Actual Cost
5
SECTION 3: COMPENSATION, Cont.:
PHASE NO. 3:
Ninety percent (907o1upon completion of Design of Street and Drainage
Improvements, and submitted to the OWNER for review comments.
Ten percent (LlVo) upon Final Design completion and submittal to the
OWNER with Project Specifications and Bid Documents.
PHASE NO.4:
One hundred percent (1007o) upon delivery of the requested services to the
OWNER, such as, "Individual Tract Acquisition Plat and Taking Document
(Deed, Utility Easement, Drainage Easement or Temporary Construction
Easement").
6
A
SECTION 4. GENERAL CONSIDERATIONS:
Termination of Contract for Cause
If, through any cause, the ENGINEER shall fail to fulfill in timely and proper manner his
obligations under this contract, or if the ENGINEER shall violate any of the covenants,
agreements, or stipulations of the contract, the OWNER shall thereupon have the right to
terminate this contract by giving written notice to the ENGINEER of such termination and
specifying the effective date thereof, at least five (5) days before the effective date of such
termination. In such event, all finished or unfinished documents, data, studies, and reports
prepared by the ENGINEER under this contract shall, at the option of the OWNER, become
its property, and the ENGINEER shall be entitled to receive just and equitable compensation
under this contract for any satisfactory work completed on such documents.
Notwithstanding the above, the ENGINEER shall not be relieved of liability of the OWNER
for damages sustained by the OWNER by virtue of any breach of the contract by the
ENGINEER, and the OWNER may withhold any payments to the ENGINEER for the
purpose of set off until such time as the exact amount of damages due the OWNER from the
ENGINEER is determined.
Termination of Convenience of OWNER
The OWNER may terminate this contract at any time by a notice in writing from the
OWNER to the ENGINEER. If the contract is terminated by the OWNER as provided
herein, the ENGINEER will received just and equitable compensation under this contract.
Changes
The OWNER may from time-to-time request changes in the scope of the services of the
ENGINEER to be performed hereunder. Such changes, including any increase or decrease
in the amount of the ENGINEER's compensation, which are mutually agreed upon by and
between the OWNER and the ENGINEER, shall be incorporated in further written
amendments to this contract.
Personnel
tl] The ENGINEER represents that he has, or will secure at his own expense, all
personnel required in performing the services under this contract. Such personnel
shall not be employees of or have any contractual relationship with the OWNER.
l2l All services required hereunder will be performed by the ENGINEER or under his
supervision and all personnel engaged in the work shall be fully qualified and shall
be authorized or permitted under state and local law to perform such services.
t3] No person who is serving sentence in a penal or correctional institution shall be
employed on work under this contract.
B
C
D
7
F
E.
G
H.
SECTION 4. GENERAL CONSIDERATIONS, Cont.:
Compliance with Local Laws
The ENGINEER shall comply with all applicable laws, ordinances, and codes of the state
and local governments and shall commit no trespass on any public or private property in
performing any of the work embraced by this contract.
Assignability
The ENGINEER shall not assign any interest in this contract and shall not transfer any
interest in the same (whether by assignment or novation) without the prior written approval
of the OWNER; provided, however, that claims for money due or to become due the
ENGINEER from the OWNER under this contract may be assigned to a bank, trust
company, or other financial institution, or to a trustee in bankruptcy, without such approval.
Notice of any such assignment or transfer shall be furnished promptly to the OWNER.
Access to Records
The OWNER, the U.S. Department of Housing and Urban Development, the Comptroller
General of the United States, or any of their duly authorized representatives, shall have
access to any books, documents, papers, and records of the ENGINEER doing work under
this contract which are directly pertinent to a specific grant program for the purpose of
making audits, examinations, excerpts, and transcriptions.
Estimates
Since the ENGINEER has no control over the cost of labot materials or equipment, or over
the methods of determining prices, or over competitive bidding or market conditions, the
estimates of costs provided are to be made on the basis of the ENGINEER's experience and
qualifications and represent his best judgment, being familiar with the industry, but the
ENGINEER cannot and does not guarantee that established costs will not vary from
estimates prepared.
Insurance
The ENGINEER shall secure and maintain such insurance as will protect him from claims
under the Workman's Compensation acts and from claims for bodily injury, death or
property damage which may arise from the performance of his services under this contract.
Successors and Assigns
Each party of this contract binds himself and his partners, successors, executors,
administrators and assigns to the other party of this contract in respect to all covenants of
this contract. Neither party shall assign, sublet or transfer his interest in this contract without
the written consent of the other.
I.
J
8
SECTION 5. EQUAL OPPORTUNITY PROVISIONS:
During the performance of this contract, the ENGINEER agrees, as follows:
tAl The ENGINEER will not discriminate against any employee or applicant for employment
because of rate, color, religion, sex, or national origin. The ENGINEER will take
affirmative action to ensure that applicants are employed, and that the employees are treated
during employment, without regard to their race, color, religion, sex, or national origin.
Such action shall include, but not limited to the following: employment upgrading,
demotion, or transfer, recruitment or recruitment advertising; layoff or training, including
apprenticeship. The ENGINEER agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the Contracting Officer
setting forth the provisions of this nondiscrimination clause.
tBl The ENGINEER will, in all solicitations or advertisements for employees placed by or on
behalf of the ENGINEER, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, or national origin.
9
SECTION 6. CONFLICT OF INTEREST:
tAl Interest of OWNER
No officer, employee, or agent of the OWNER who exercises any functions or
responsibilities in the review or approval or in connection with the carrying out of the
project to which this contract pertains shall have any personal interest, direct or indirect, in
this contract.
tB] Interest of Certain Federal Officials
No member of or delegate of the Congress of the United States, and no Resident
Commissioner, shall be admitted to any share or part of this contract or to any benefit to
arise here from.
lC] Interest of Engineer
The ENGINEER covenants that he presently has no interest and shall not acquire any
interest, direct or indirect, in the above described project area or any parcels therein or any
other interest which would conflict in any manner or degree with the performance of his
services hereunder. The ENGINEER further covenants that in the performance of this
contract, no person having any such interest shall be employed.
10
SECTION 7. OTHER PROVISIONS:
In connection with the project, the OWNER shall:
tAl Give thorough consideration to all documents presented by the ENGINEER and inform the
ENGINEER of all decisions within a reasonable time so as not to delay the work of the
ENGINEER.
tBl Make provisions for employees of the ENGINEER to enter public and private lands as
required for the ENGINEER to perform necessary preliminary surveys and investigations.
tcl Obtain the necessary lands, easements, and Right-of-Ways for the construction of the work.
tD] Furnish the ENGINEER such plans and records of construction and operation of existing
facilities, or copies of same, bearing on the proposed work as may be in the possession of
the OWNER. Such documents or data will be retumed to the OWNER upon completion of
the work or upon the request of the OWNER.
IE] Pay the cost of making necessary soundings, borings, analysis of materials and laboratory
work performed by an Independent Certified Materials Lab exclusive of the ENGINEER's
supervision thereof.
tF] Pay all plan review costs and all cost of advertising in connection with the project.
Original documents, plans, design, and survey notes represent the product and training, experience,
and professional skill, and accordingly belong to and remain the property of the ENGINEER who
produced them regardless of whether the instruments were copyrighted or whether the project for
which they were prepared is executed.
The ENGINEER shall fumish the OWNER two copies of "As-Built" drawings of each phase of the
project at his expense; and the OWNER may, at his expense, retain reproducible copies of drawings
and copies of other documents.
This agreement shall be binding upon the parties hereto, their partners, heirs, successors,
administrators, and assigns; and neither party shall assign, sublet or transfer his interest in this
agreement without the prior written consent of the other party hereto.
11
AGREEMENT FOR ENGINEERING SERVICES:
IN WITNESS WHEREOF, the OWNER has caused these presents to be executed in its behalf by
its dgly authorized representatives, and the said ENGINEER by its duly authorized representatives,
anti.Ur-e galtie3 hereto have set their hands and seals on the date heretofore set out.
't'ri - f . .' . .'I n ' l.t ..'J r- t
t'
,' !-'t' 1 T .( ''' 'j :
.rlt
't , ;"r;l - .rr ;i L
Attestl ." 1, i ''h').ot,Ql/
CITY OF FAYETTEVILLE, ARKANSAS
lowNERl
MILHOLLAND COMPANY:
Melvin L. Milholland, [ENGINEER]
Traci Paul, City Clerk
Attest:
n-
Ct-6/ W
Secretary a
t2
Poplar Street Improvements
Proiect No. E490
Estimated Hourly Charges
Milholland Engineering & Surveying
205 Vlf. Genter St, Fayetteville, AR 72701
Telephone/Fax: (50 11 4434724147 07
TABLE I
PHASE NO. 1: RIGHT-OF-W SURVEY
A) Research City Records
B) Compute Right-of-Way
C) Survey Existing Right-of-Way
Draw
HOURLY RATE
TOTAL COSTS
PHASE NO.2i DRAINAGE STUDY
10.00
$56.50
00
COMPANY PROFIT:
PHASE NO. 1 - TOTAL MAXIMUM.NOT.TO EXCEED AMOUNT:
TABLE U
5.00
$74.00
.00
TOTALS
15.00
25.00
62.00
26.00
780.00
$720.00
$5,500.00
C ENGINEERIN V IV TECH II
SURVEYOR
II CLERICAL
SURVEYOR
10.005.00
15.00
15.00
10.00
31.00
5.00
31.00
6.00
$45.00
00
15.00
$35.00
$525.00
61.00
$40.00
$2.440.00
31.00
$25.00
$775.00
6.00
$17.50
$105.00
ENGINEERING SERVICES V IV
25.00
6.00
25.00
$56.50
164.00
13.00
$45.00
23.00
$35.00
25.00
$40.00
000.001.00
$74.00
00
A) Water Shed Boundary from Contour
Map
B) Visual Verification of Contour Map
C) Survey Verification of Contour Map
D) Determination of Flows
E) Water Shed Map Drawing
Meet with to Review Data
4.00
10.00
10.00
7.00
20.00
4.00
5.00
6.00
2.00
5.00
5.00
18.00
5.00
25.00
$25.00
6.00
$17.50
21 .00
12.00
57.00
29.00
28.00
10.00
157.00
00
$1,o5o.oo
$8,000.00
TOTAL HOURS
HOURLY RATE
00 105.00
COMPANY PROFIT:
PHASE NO. 2 - TOTAL MAXIMUM.NOT-TO-EXCEED AMOUNT:
TOTAL
Poplar Street Improvements
Proiect No. E490
Estimated Hourly Charges
Milholland Engineering & Surveying
205 l,U. Center St, Fayetteville, AR 72701
Telephone/Fax: (50 1l 4/,34724l/47 07
TABLE III
NO. 3: DESIGN OF STREET AND DRAINAGE IMP
A) Locate Existing Utilities
B) Cross Section Areas
Download and PIot
NATE
A) Meet and Review Plans with Utility
Companies
Meet and Review Plans with
ST COORDINATI
SOIL INVESTIGATIONS
PECIFI
A) Design Street Location
B) Design Street Elevation
C) Design Drainage System
D) Prepare Drainage Design Report
E) Prepare Plan Drawings
F) Prepare Detailed Drawings
Plans
TOTALS
90.00
1 10.00
75.00
31.00
45.00
30.00
85.00-
55.00
70.00
82.00
103.00
65.00
38.00
29.00
750.00
COMPANY PROFIT (15o/ol= $6,{00.00
PHASE NO. 3 - TOTAL MAXIMUM-NOT-TO-EXCEED AMOUNT: $46,850.00
TOTAL HOURS
HOURLY RATE
SECTION 2:
BASIC ENGINEERING SERVICES
E,NGI.VMGI-(.
V
tsNGI-VMGR.
M
E,NGR/MGR.CADD
TECH I!
SURVEYOR
II
SURVEYOR
CLERICAL
2.00
2.00
4.00
4.00
4.00
4.00
4.00
4.00 50.00
40.00
50.00
5.00
40.00
50.00
5.00 7.00
IGS
6.00
10.00
10.00
20.00
10.00
10.00
5.00
5.00
2.00
G
4.00 8.00 5.00 4.00 7.00
15.00
15.00
20.00
20.00
8.00
10.00
)
20.00
30.00
40.00
30.00
20.00
20.00
10.00
10.00
10.00
20.00
15.00
15.00
60.00
20.00
16.00
20.00
12.00
22.00
20.00
COST ESTIMATE 5.00 4.00 20.00
1 15.00
$74.00
$8.510.00
210.00
$56.50
$1 1.865.00
140.00
$45.00
$6,300.00
156.00
$35.00
$5,460.00
120.00
$40.00
$4,800.00
1 19.00
$25.00
$2,975.00
48.00
$17.50
$840.00
lr
5w.€be,
,' ,' t#N6 #l
STAFF REVIEW FORM g/TTU
&s 7h?? €n?
RECEtVffiffi
APR 2S M
CIif Y 9F F,AMETIT,EY l.L L EM*$ronsffn[qE
tr I,fufEM
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVTEW
For the Faye ttevill-e City Counci 1 meet, ing of
FROM:
Name
Enqineerincr Public Works
Divi s ion Depar tment,
ACTION REQUIRED: Approval
Sweetser Construction Co. ,
amount of $4 5 , 67 0 .
the Change Order # f to the contract, with
Poplar Street and Drainage Impvts. , in the
of
for
COST TO CTTY:
s4s.670
tLL r8
s
Cost of this Request,CaLegory / Proj ect Budget Category/ Proj ect Name
Street /Drainqe
Program Name
Sales Tax
Fund
4470-9470-5809-00
AccounL Number
97023-0020
Pro j ect, Number
'7
Funds Used DaEe
l'L4. t rl
Remaining Balance
BUDGET REVIEW:
CoordinaEor
X Budgeted Item Budget Adjustment Attached
Administrative Services DirecEor
colirrR.Acr / enarw / LatsE REvr EW :
C At, t,
GRANTTNG AGENCY:
Coordina
Audi Lor
4-/h -oo
-a-/ o^v.
,//n. lnY(Ul@
Datetu n
Date
t,e
Dat, e
Purchasing Officer
Srerr RECoMMENDATToN: Approval of the change order.
wsion Head
rtment Director
Cross Reference
New It,em: YeS
Prev Ord/Res #:
NoX
4/-q7M
@
Date
Dat e
,1h Orig Cont,ract #-7 l8
Depa
1 t ive ces Director
Date
Orig Contract Date
,-/
Staff Review Form
?br 5+,)-yn J tsDescription/---
Proj ect Name
Meeting Dat
Comment,s:
Budget Director
Ref erence Comment, s :
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Audi-tor
TTEVILLE a
THE CITY OF FAYEITEVITIE, ARXANSAS
DEPARTMENTAT CORRESPONDENCE
To: Fred Hanna , Mayor
Thru: Charl es Venabl e, Publ'i c Works Di rector
J 1m Beavers , Ci ty Eng tneeV$
From:S1 d Norbash, Staff Engi neer
Apri 1 17, 2000Date
Re: Popl ar Street Improvements
The attached Change Order #1 to the above referenced contract has been necess'itated
because of certain field adjustments and necessities. The main item, however, is the
replacement of the 18" clay sewer line that is located in the street at this time. Th'i s
line'is made of clay, and will not withstand the construction due to the lack of depth
The change order will allow the replacement of this 'line with SDR 26 PUC pipe, which
wi I'l be more sui tabl e.
We request approval of this change order, which wi'l'l be funded with the project
contingency approved by the Council.
SN/ sn
attachment s
RESOLUTION NO. 9 r -'9 9
A RESOLUTION AWARDING BID NO. 99-55 IN THE AMOUNT
OF 5845,8I6, PLUS A PROJECT CONTINCENCY AMOUNT OF
s126,873 (15%) TO SWEETSER CONSTRUCTION, FOR
TESTING, QUANT ITY VARI.ATIONS, T,TTLITY RELOCATIONS,
AND CHANGES ASSOCIATED WITH THE POPLAR STREET
IMPROVEMENTS/CONSTRUCTION; AUTHORIZING THE
MAYOR'S EXPENDING THE FLTLL PROJECT CONTINCENCY
AS HE DEEMS NECESSARY FOR THE COMPLETION OF THE
POPLAR STREET PROJECT; AND APPROVAL OF A BUDGET
ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section l. That the City Council hereby awards Bid No. 99-55 in the amount of
5845,816, plus a project contingency amount of S126,873 (15%) to Sweetser Construction, for
testing, quantity variations, utility relocations, and changes associated with the Poplar Street
Improvements/Construction. A copy of the bid tabulation is attached hereto marked Exhibit "A"
and macle a part hereof.
Sec.ti.,cn2. The City Council authorizes the Mayor's expending the full project
contingency as he deems necessary for the completion of the Poplar Street Project.
,S-edii:r-i3-. The City Council approves a budget adjustment in the amount of S 160,143
increasing Street Improvements, Acct. No. 4470 9470 5809 00, Project No. 97023 20 decreasing
Drainage Improvements, Acct. No. 4470 9470 5817 00, Project No. 97038 10. A copy of budget
adjustment is attached hereto marked Exhibit "B" and made a part hereof.
ill,,
ll
1ii
t.
I
i
i" :{ir :-
l, r '
II I
lili
itil
iiiI
\ r'r[' t t'lt
Ed
\
1\. -
<l :
\
tt
AND
t 't<'
PASSt
It
- .a
ttt
APPROVED this -6'h day of Jrrly , 1999
,:r
APPRO
a.r.f: I \.
' , aa
J.? .. .!
l.t,\Hanna, Mayor
lr.
Byt
I.
o
o.
a
. l.
\ i"
ATTEST:
By:
Hcathcr Woodru[[, City
()
.n
\\
a
CHANGE ORDER
CONTRACT FOR:POPLAR STREET CONSTRUCTION
OWNER:CITY OF FAYETTEVILLE ARKANSAS
ADDITIONAL ITEMS &
BASE BID ITEM CHANGES
ORDER NO.
1
DATE
March 10 2000
STATE
ATKANSAS
COUNry
Wa
To: J. D. Sweetser Construction Company, Inc.590 W. Poplar;Arkansas 72703
(Contractor)
You are
JUSTIFICATION
to with the from the contract and
Upgrading clay line to PVC due to shallow depth and susceptibility to crushing, due to construction loads.
This docurnent will a supplement to the contract and all provisions will apply hereto
.il/r,
(Date)
4^ // -/62'p
(Date)4-// - Pozo
Item
No.Quant.Unit
Unit
Cost
Add
Delete
New
DESCRIPTION OF CHANGES
(Supplemental Plans & Specifications Attached)
Contract Price
DECREASE
Contract Price
INCREASE
PART "B''
l.A.240 LF $6.00 New Up-size 8" SDR-26 to 10" SDR -26 pVC pipe $ I ,440.00
VI.A 407 LF $78.00 New 18" SDR-26PVC Pipe w/Bedding and 2x24,,x
24" x 25' Concrete Vertical Supports
$3 1,746.00
VI.B 6 LF $29.00 New 8" SDR-26PVC Pipe with Bedding $ I 74.00
II.D.32.3 VF $ t 90.00 New Manhole Cast dHeavy DuU Ring & Lid $6,1 37 .00
PART 6'C''
V 250 Ton $ r 2.00 Add Class 7 Base Trench Backfill $3,000.00
XII.407 LF $2.00 Add Trench Excavation Safety Systems $8 r 4.00
XIII.8 CY $48.00 New Sand Bedding: Pipe Under Box Culvert $3 84.00
PART 36D"
I.I l8 LF $ 12.50 New Attach 4' Chainlink Fence to Concrete Channel $ I ,475.00
III.4 HR $ r 25.00 New Spread Mulch for Tree Protection $500.00
TOTALS $0.00 $45,670.00
CONTRACT CHANGE $$45,670.00
CHANGE IN CONTRACT PRICE:CHANGE IN CONTRACT TIMES
Original Contract Price
$ 845,815.50
Original Contract Time:
260 days
(days or dates)
Net lncrease (Decrease) from Previous Change Orders _ to _:
$0.00
Net change form previous Change Orders _ to _:
0
(days)
Contract Price prior to this Change Order:
$ 845,81 5.50
Contract Times prior to this Change Order:
260 days
(days or dates)
Net increase (dcerease) of this Change Order:
$ 45,670.00
Net increase (deerease) this Change O.rder:
60
(days)
Contract Price with all approved Change Orders:
$ 891 ,485.50
Contract Times with all approved Change Orders:
320 days
(days or dates)
ENGINEER
CONTRACTOR
OWNER
(Owner's
(Date)
O o k€. T.-frs/
% /r//0,STAFF REVIEW FORM
X CONTRACT REVIEW
_ GRANT REVIEW MlcE f3trTT,h,fEI)
For t,he Fayettevi IIe CitY Council meeting of Mayor's Approval
FROM:
Engineering
Divi s ion
Public Works
Depar t,mentName
ACTION REQUIRED3 APP
Sweetser Construct,ion Co - ,
amount of #32 ,209 - 60
for Pop1ar Street and Drainage Impvts., in the
roval of the Change Order #Z to the contract with
COST TO CITY:
s?2 .209 -60 se22 .8 8 g
Cost of this Request Category / Proj ect, Budget
Poolar St. ImDVts.
Catego ry / Pro j ect, Name
St reet . Tnnr eItu
Program Name
Sales Tax
Fund
4470-9470-5809-00
AccounE, Number
97 023 - 0020
Proj ect Number
Funds Used To Date
s944.0 6
s R.79?
Remaining Balance
BI]DGET REVIEW:X Budgeted Item Budget Adjustment Attached
Administrative Senrices DirecLorCoordinat,or
coilflrRjAer/GRLI{T / t'E'tsE REVTEW :
Account
GRLTiTTING AGENCY:
bru
].na tor
ernal AudiLor
b-^;'ca
Date
Date
Date
Date
Dat e
{6'ru
Purchasing Officer
STAFF RECOMMENDATION:Approval of the change order.
Divi s Head
a/nfd:
Date
6,-?7o
Da tet,recE,or
CI/ol^
I
Cross Reference
New Item: Yes No X
Prev Ord/Res # :75-9'7
Orig Contract,#7187b
Ma
at, ive DirecEor
Dat, e
Orig Contract Date:7 -5-99
\
o O
Staff Review Form
Descript, i or-/ Hwy 265 Water & Sewer Reloc .
Proj ect Name
Meeting Date 3-2-99
Comments:
Budget, Director
Reference Comment,s:
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinat,or
Int,ernal Auditor
o O
Staff Review Form
Description/ - Meeting Dat
Project Name
Comments:
Budget, Director
Reference Comments:
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
EiA'k' fg' f
.'E'
x{ \/ #, }-, E:,
o
THE CITY OF FAYETTEVILIE, ARXANSAS
DEPARTMENTAL CORRESPO N DENCE
To: Fred Hanna , MaYor
Cha rl es Venabl e , Publ 'i c Works Di rector
Jim Beavers, Clty Engineerl/
Thru o-J
From Si d Norbash, Staff Engt neer
June 26, 2000Date:
Re: Popl ar Street Improvements - Change 0rder #Z
The attached Change 0rder #2 to the above referenced contract has been necessitated
because of certain field adiustments and necessit'ies.
These items are detailed on the attached change order, and the justifications for the
addit'ion of these changes are stated by Milholland, the engineer for th'is project.
We request approval of this change order, which will be funded w'ith the project
contingency approved by the Counc'il (a copy of the resolution is attached).
SN/ sn
attachments
IaOLUTTON NO. ,e r-e9' O
A RESOLUTION AWARDINC BID NO. 99-55 tN THE AMOUNT
OF 5845,8I6, PLUS A PROJECT CONTINGENCY AMOUNT OF
s126,873 (15%) TO SWEETSER CONSTRUCTION, FOR
TESTINC, QUANTITY VARLATIONS, UTLIry RELOCATIONS,
AND CHANCES ASSOCIATED WITH THE POPLAR STREET
IMPROVEMENTS/CONSTRUCTION; AUTHORIZING THE
MAYOR'S EXPENDINC THE FULL PROJECT CONTINCENCY
AS HE DEEMS NECESSARY FOR THE COMPLETION OF THE
POPLAR STREET PROJECT; AND APPROVAI OF A BI.IDGET
ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCTL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section l. That the City Council hereby awards Bid No. 99-55 in the amount of
5845,816, plus a project contingency amount of $126,873 (15%) to Sweetser Construction, for
testing, quantity variations, utility relocations, and changes associated with the Poplar Street
Improvements/Construction. A copy of the bid tabulation is attached hereto marked Exhibit "A"
and made a part hereof.
S.ecflon2. The City Council authorizes the Mayor's expending the full project
contingency as he deems necessary for the completion of the Poplar Street Project.
Sectinn 3. The City Council approves a budget adjustment in the amount of S160,143
increasing Street Improvements, Acct. No. 4470 9470 5809 00, Project No. 97023 ?0 decreasing
Drainage lmprovements, Acct. No.4470 9470 5817 00, Project No.97038 10. A copy of budget
adjustment is attached hereto marked Exhibit "8" and made a part hereof.
PROVED this -6'h day of Jrrly , 1999.
B
\,.'
.L I ,t..
ATTEST:
B
. ? " '!
. "' , lr.t l
!r red Hanna, Mayor
Hcathcr Woodruff, City
I
I
I
I
:
:
i
i
I
I
I
I
I
l.))
I
I
a
a
!
't
.,
I
II
I
t
I
,
It
a
1
\(
l1
C)
O o
ADDITIONAL ITEMS &
BASE BID ITEM CHANGES
CHANGE ORDER
CONTRACT FOR: POPLAR STREET CONSTRUCTION
OWNER: CITY OF FAYETTEVI LLE.ARKANSAS
To: J. D. Sweetser Consfirrction Inc.s90 w Arkansas 72703
You are to with the from the contract and
JUSTIFICATION:
' Traffic Control Plan developed to allow safe movement of traffic through the construction zone.
ORDER NO.2
DATE May 10, 2000
STATE Arkansas
COUNTY Washington
Item
No.Quant.Unit
Unit
Cost
addIhlac
!ew
DESCRIPTION OF CHANGES
(Supplemental Plans & Specifi cations Attached)
Contract Price
DECREASE
Contract Price
INCREASE
CONTRACT PART "B'
I.A.25 LF $3s.00 A 8" SDR-26PYC @ t%$875.00
II.D.r0 VF $ 190.00 A New Manhole w/ Heavy, Ring & Lid $ 1,900.00
II.E.I LS $400.00 N Appurtenances for Drop Manhole $400.00
VI.I LS $600.00 N Remove and Dispose Manhole $600.00
VII I LS $2,650.00 N Bypass Pumping for Ext. 8" Line $2,650.00
CONTRACT PART 66C''
I.C.I 350 SF $ 12.40 N Construction Zone Signing $4,340.00
t.c.2 40 LF $30.00 N Type III Barricade s 1,200.00
I.C.3 502 HR $27.30 N Provide Flagman $ 13,704.60
I.C.4 I LS $2,220.00 N Equipment for Maintaining Traffrc s2,220.00
IV4 96 LF $45.00 A Handrails for Existing Scull Creek Box Culvert $4,320.00
TOTALS $0.00 $32,209.60
CONTRACT CHANGE $$32,209.60
ffi h
"E',E- *' r Ei V t,i]a-,r,,
THT CITY OT FAYETIEVITTE, ARKANSAS
DEPARTMENTAL CORRESPO N DENCE
o
To: Sid Norbash, Engineering Division
From: Heather Woodruff, City Clerk
Date: July 12,2000
Attached is a copy of the Change Order #2to the contract with Sweetser Construction Co. for
Poplar Street and drainage improvements (Reference: Resolution 9l-99). The original will be
microfilmed and filed with the City Clerk.
cc:Nancy Smith, Internal Auditor
Dla ;4r/ rn'1'
,J'
J (/"Z*/z<//7t
/tzt
ORDER NO 2
DATE May 10, 2000
STATE Arkansas
COUNTY Washington
ADDITIONAL ITEMS &
BASE BID ITEM CHANGES
CHANGE ORDER
CONTRACT FOR:POPLAR STREET CONSTRUCTION
OWNER: CITY OF FAYETTEVILLE, ARKANSAS
To: J. D. Sweetser Construction . Inc.: 590 W.Fayetteville, Arkansas 72703
Contract Price
INCREASE
Contract Price
DECREASE
DESCRIPTION OF CHANGES
(Supplemental Plans & Specifications Attached)
Unit
Cost
add
Delete
New
Item
No.Quant.Unit
CONTRACT PART "B'
$875.00A8" SDR-26PVC @ l%25 LF $3 5.00I.A.
$ 1,900.00ANew Manhole w/ Heavy, Ring & LidVF$ 190.00II.D l0
s400.00Appurtenances for DroP Manhole$400.00 NII.E.I LS
s600.00NRemove and Dispose ManholeILS$600.00VI.
$2,650.00NBypass Pumping for Ext. 8" LineILS$2,650.00VII
CONTRACT PART 36C''
$4,340.00Construction Zone SigningSF$ 12.40 NI.C. I 350
s 1,200.00s30.00 N Type III Barricadet.c.2 40 LF
$ 13,704.60NProvide Flagman502HR$27.30I.C.3
$2,220.00Equipment for Maintaining TraffrcLS$2,220.00 NI.C.4 I
s4,320.00AHandrails for Existing Scull Creek Box Culvert96LF$45.00IV4
$32,209.60$0.00TOTALS
$32,209.60CONTRACT CHANGE $
(Contractor)
You are to with the from the contract and
JUSTIFICATION:
. Traffic Control Plan developed to allow safe movement of traflic through the construction zone.
. Handrails added per direction of Chuck Rutherford and Don Bunn, May l5' 2000.
. Drop Manhole required to allow for 36" SRMP installation.
This document will become a supplement to the contract and all provisions will apply hereto.
(Owner)
tllct\ o{
(Date)
0 r /f-oo
ENGINEER
CONTRACTOR
OWNER
(Date)
/.r'-oo
CHANGE IN CONTRACT PRICE:CHANGE TN CONTRACT TIMES
Original Contract Price
$ 845,815.50
Orieinal Contract Time: ,26Q
(days or dates)
Net increase (deerrcase) from Previous Change Orders I to I :
$ 45,670.00
Net chzuree form orevious Chanee Orders I to I : . 60
(days)
Contract Price prior to this Change
$ 891,485
Order:
.50
Contract Times orior to this Chanee Order: ,320,
(days or dates)
Net frkererse) th is Order:1
(days)Net increase (dccrease) of this Change Order:
$32,209.60
Contract Price with all approved Change Orders:
$923,695. I 0
Contract with all Chanse Orders:727
Recommended:
(Contractor)
;-
(Date)
COPIES TO:
RESOLUTION NO. el-ee
A RESOLUTION AWARDING BID NO. 99-55 IN THE AMOUNT
OF $845,816, PLUS A PROJECT CONTINGENCY AMOUNT OF
$126,873 (15%) TO SWEETSER CONSTRUCTION, FOR
TESTING, QUANTITY VARIATIONS, UTILITY RELOCATIONS,
AND CHANGES ASSOCIATED WITH THE POPLAR STREET
IMPROVEMENTS/CONSTRUCTION; AUTHORIZING THE
MAYOR'S DGENDING TIIE FULL PROJECT CONTINGENCY
AS HE DEEMS NECESSARY FOR THE COMPLETION OF THE
POPLAR STREET PROJECT; AND APPROVAL OF A BUDGET
ADruSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKAITISAS:
Section l. That the City Council hereby awards Bid No. 99-55 in the amount of
$845,816, plus a project contingency amount of $126,873 (15%) to Sweetser Construction, for
testing, quantity variations, utility relocations, ffid changes associated with the Poplar Street
Improvements/Construction. A copy of the bid tabulation is attached hereto marked Exhibit "A"
and made aptrthereof.
Section 2. The City Council authorizes the Mayor's expending the full project
contingency as he deems necessary for the completion of the Poplar Street Project.
Section 3. The City Council approves a budget adjustment in the amount of $160,143
increasing Street Improvements, Acct. No. 4470 9470 5809 00, Project No. 97023 20 decreasing
Drainage Improvements, Acct. No. 4470 9470 5817 00, Project No. 97038 10. A copy of budget
adjustment is attached hereto marked Exhibit rrBrr and made a part hereof.
APPROVED this -6ft day of July ,1999
By
Hanna, Mayor
ATTEST:
B
Heather Woodruff, City
MtcR aFrI,&fED
*
FAYETTEVTLLE
THE CITY OF FAYETTEVITLE, ARKANSAS
DEPARTMENTAL CORRESPO N DENCE
To:
From:
Date:
Re:
Jim Beavers, Chief Engineer
Theresa Johnson, Deputy City Clerk
July 20, 1999
Res. 9l-99, Poplar Street Improvements, Sweetser Construction
Attached please find a copy of the resolution and its backup pages. Other copies of the bound
contract and bid documents were forwarded to your office last week when they were executed.
cc:Yolanda Fields, Internal Audit
Steve Davis, Budget
STAFF REVIEW.FORM
x
x
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville CitV Council meeting of
FROM:
Jim Beavers Public Works
Nornp Divicinn hpnorf rrranf
ACTION REQUIRED: Approval of:
A. Proposed construction contract in the amount of $845,815.50 with Sweetser Construction, Inc.
B. Approval of a project contingency in the amount of 5126,872.33 (15%) for use as needed for testing, quantity
variations, utility relocations, changes ...
C. Council's approval for the Mayor to expend the full project continency as the Mayor deems necessary for the
completion the Poplar Street project.
D. Proposed budget adjustment for the project in the amount of $160,142.83.
COST TO CITY:
s972.687.83 Poplar Street
4470-9470-5809.00 $ 102.046
Funds Used To Date
e
Sales tax
Fund
Account Number
97023-0020 $g 12.545
Pioject Number
Budget Coordinator
CONTRACT/GRANT/LEASE REVIEW:
t,
x Budgeted Item
b-/7 -4cr
Date
-,/ ?'f ,
G-lE*1 ot
Adjustment Attachede
Administrative Services Director
Auditor
0
Date
ADA Coordinator Date
,t^L
STAFF RECOMMENDATION: Approval of items a -d above.
,fi* n'11
Cross Reference
4 (,tcfi
2tlvNt(
New Item: Yes No x
Prev Ord/Res #: 75-97
Orig Contract Date: 19 Aug 97
Ensineerins
s91 4.s91
Page 2
STAFF REVIEW FORM
Description Ponlar Street Imorovements Meeting Date Julv 6. 1999
Comments:
Budget Coordinator
Reference Comments:
Accounting Manager
City Attorney
hrrchasing Officer
ADA Coordinator
2
Internal Auditor
3
FAYE,TTEVILLE,
THE CITY OF FAYETTEVITTE, ARKANSAS
DEPARTMENTAT CORRESPO N D ENCE
To: Fred Hanna, Mayor
Thm: Charles Venable, Public Works Director 0/
Contract Review
From: Jim Beavers, City Enfi""ft
Date: June 16, 1999
Re: Agenda Request, Council Meeting of July 6, 1999
A. Proposed construction contract in the amount of $845,815.50 with Sweetser Construction, Inc.
B. Approval of a project contingency in the amount of $126,872.33 (15%) for use as needed for testing,
quantity variations, utility relocations, changes ...
C. Council's approval for the Mayor to expend the full project continency as the Mayor deems
necessary for the completion the Poplar Street project.
D. Proposed budget adjustnent for the project in the amount of $160,142.83
1. ProjectBackground.
The engineering design contract for the street and drainage improvements was approved by the City
Council August 19,1997. The engineering contract did not include bidding and construction
management.
2. Construction contract.
The design and right-of-way acquisitions have been completed and the project bids taken.
The project bids were opened on June 10, 1999. The City received two bids as follows:
McClinton-Anchor $945, I 5 5.00.
Sweetser Construction $845,8 1 5.50
Page 1 of 2
The low bid of $845,815.50 from Sweetser Construction is within l0% of the engineer's estimate.
The Project Engineer, Milholland Company, ffid staff recommend that the City award the construction
to the low Bidder, Sweetser Construction.
3. Budget and requested budget adjustment.
The 1999 project budget is $914,591.00. The 1999 expenditures are $102,046.00. The current budget
balance is $812,545.00.
The total of the construction contract ($845,815.50) and the l5o/o contingency ($126,872.33) is
$972,687.83.
A budget adjustment of $ 160, 142.83 is requested at this time.
Please note, that some utility relocations may be required during construction. The majority of the
franchised utility relocations should be gt the utility companies' expense. However, some expense for
utility relocations may be required to *Snrnaed frtm the requested contingency. Additionaf
information will be provided if relocation agreements are found to be necessary.
enclosures:
1. Vicinity map
2. Construction contract (one original)
3. Budget Adjustment.
Page 2 of 2
(,o
LrJtr(,
\,
Y
\
/
/
\
II/E
tt
I
a
,
I
I
,
I
t
I
I
I
I
,
I
I
I
I
I
I
i"' " "'l
.l,i
I..,
UJ2zo
c)uI
/
/.\.,l/
J
PROJECNY OF
RIME}ITAI.FARM
t
a
a
I
e-._a":e
-.E.:E. REAP DR...
z
o:.
Iul;.
E
q
,
I
\.
g
5
:
,EI
E]
f
t
II
!
;
?
t
:
I
I
1
6 TIAPLE
^trorJs .UI
-:" 'f
180
540
71
T- 17-N
T- 1 6-N
{oo
$
4
o
g
i
I
a
I
I
I
I
UNTIERSrrY OF ARIO}.ISAS
EXPERIMENTAL
FARM
,r t..
I
I
i
''r -l l
GreborV
Pork
718
-.t-
I
I
I
I
,''r'
I
a
t
a,
t-
I
;ii
"v
i'
--J
lfi,Lson Pork
7F
't
UNIVERSITY
LN OF
ARIGNSAS
9
I
I
t
UNIVERSITY
/
-.
(,z
v,
lt1o
G,
C)
t
:
I
,
I
I
,
I
i
,
I
I
I
i
a
I
,
I
,
I
I
,l ':-
"i
F,//
V_/cr
v J.lglHXSss ^ bb' T.fj 52' m4'otoo't * el<*'J)v,
t@vZocd
?}VqC/
-a
-do-'-557
l>,r
Depanment: Sales Tax Capital Improvement Fund
Division:
Program:
Date Requested
06/17 /99
City of Fayetteville, Arkansas
Budget Adjustment Forrn
EXHIBIT B
Budget Year
r.999
Adjustment #
Project or ltem Requested:
Additional funding is requested for Poplar Strcet
Improvements project.
Project or Item Deleted:
None. A ponion of the funding for Drainage Study and Master
Plan is proposed for this adjustment.
Justification of this Increase:
The low bid tor the project with contingency is greater than the
remaining funds budgeted.
Justification of this Decrease:
The Poplar Street Improvements project will address
drainage issues along Poplar Street in addition to
irnproving the street.
Increase Expense (Decrease Revenue)
Account Name Amount Account Number Project Number
St,reeE, Improvements 150,L43 4470 9470 5809 00 97 023 20
Decrease Expense (Increase Revenue)
Account Name Account Number Project Number
Drainage Improvement,s 1"50,L43 447 0 947 0 5817 00 97038 10
Approval Signatures Budget Office Use Only
Date Type: A B C E
e -(1-71
Date Date of Approval
C e9
Date Posted to Ceneral lrdger
Posted to Project Accounting
Entcred in Catcgory Log
Blue Copv: Buclget & Research / Ycllow CctpT': Requester D;\DA TA\99 B U D C ET\B U D GTA D J\P O P L -S
o
zJJut{fr
,a
STAFF REVIEW FORM
c l'a(
tCt 7o l,',r,;/S*J7--'
MICROFILMEd I
oKLff5
t
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayet, t evi IIe Ci ty CounciL meeting of Mavor's Anproval
FROM:
Enqineerinq Public Works
Name Divi s ion Depar t,ment,
ACTION REQUIRED: Approval of the Change Order #g to the contract with
Sweetser Construction Co., for Poplar Street and Drainage Impvts., in the
decrease amount of -$21,894.50
COST TO CITY:
($2t,282.50) t &ti-Cost of this Request
4470-9470-5809-00
Account, Number
97 023 -oo20
Pro j ect, Number
sg22. ggg
Category / Proj ect, Budget
s 3z'I ,1u,,-
Funds Used ho Date
$-*sr ts3
Remaining Balance
Cat,egory / Proj ect Name
Street Impvts.
Program Name
Sal- es Tax
Fund
Ponlar .ql. T s.
BT'DGET X Budgeted Item Budget Adjustment Attached
Admini strat, ive Services DirectortCoordinator
cotflrRAcT/ GRAIIT / t'ge'sE REVT EW :
cir
Purchasing Officer
GRjA]ITTING AGENCY:
fu',
iru ADA CoordinaLor DaEe
t/ro /
Dat,e
7)oLt,,&" A-ru-^-
Dat,e
Date
Internal $uartor
STAFF RECOMMEIIDATION: Approval of the change order.
,M
sion Head
t
-01
Cross Reference
New ltem: Yeg No X
Prev Ord/Res # :75-97
Orig Contract
Dat,e
(r--4
l,tb,
t
Mayor
E,rat ].\/e
cLor
ces Director
Date
Orig Cont,ract Date:7-6-99
#718/,((M
o
!}
ITAYETTEVILLE
THE CITY OF FAYETTEVILTE, ARXANSAS
DEPARTMENTAL CORRESPO N DENCE
To: Dan Coo dy , I"laYor
Si d Norbash, Staff Engi neer
December 12, 2000
Thru: Charl es Venabl e, Publ i c Works Di rector
J 1m Beavers , Ci ty Engi nee , h'bJf
^d,JFrom
Date
Re : Pop'l ar Street Improvements - Change Order #g
The attached Change 0rder #3 to the above referenced contract has been necessitated
because of certain fjeld adjustments and necessjt'ies.
These items are detailed on the attached change order, and the justificat'ions for the
addition of these changes are stated by Milholland, the engineer for this project.
t^te request approval of this change order, which w'ill reduce the coSt of the
contract by $21 ,28?.50.
SN/ sn
attachments
TTEVTLLE
4
THE CITY OT FAYETTEVITTE, ARXANSAS
DEPARTMENTAT CORRESPO N DENCE
To: Sid Norbash, Engineering
From: Heather Woodrufl City Clerk
Date: January 23,200L
Attached is a copy of the completed staff review form and signed change order no. 3 to the
contract with Sweetser construction for Poplar Street and drainage improvements. I am also
returning tU6'originals to you. The original will be microfilmed and filed with the City Clerk.
cc Nancy Smith, lnternal Auditor
ORDER NO.3
DATE November 8, 2000
STATE Arkansas
COUNTY Washington
ADDITIONAL ITEMS &
BASE BID ITEM GHANGES
CHANGE ORDER
CONTRAGT FOR: POPLAR STREET CONSTRUCTION
OWNER: CITY OF FAYETTEVILLE, ARKANSAS
To: J. D. Sweetser Construction Compstry, Inc.;590 W. Poplar: Fayetteville. Arkansas 72703
(Conlraclor)
You are to with the fol
JUSTIFICATION:. Summary of Added, Deleted and Reduced Quantities
(Avner's Engineer)
from the contract and
35
This document will become a supplement to the contract and all provisions will apply hereto.
0 )r /t/,r
(Date)
COPIES TO:
rt'.c
//*/o -6!o
(Date)
//- /7- od
sr f,t ti 'i {1
Contract Price
TNCREASE
Item
No.Quant.Unit
Unit
Cost
add
Delete
!.*
DESCRIPTION OF CHANGES
(Supplemental Plans & Specifications Attached)
Contract Price
DECREASE
CONTRACT PART 'OA''
A Valve Box Crade Adjustment $ I .800.00I.6 EA $300.00
II.I EA $4,700.00 A Water Main Relocation $4,700.00
III.I EA $ I ,500.00 A Fire Hydrant Relocation $ I ,500.00
$4,500.00IV9EA$s00.00 A Water Meter Relocation
$ 1,500.00V3EA$500.00 A Water Service Line Relocation
$ I ,900.00VI.I LS $ I ,900.00 N Potable water continuity during main relocation
CONTRACT PART '(BTT
III.-2 EA $300.00 D Manhole Ring & Lid Adjustment ($600.00)
$ I ,500.00VIEA$ 1,500.00 A Sanitary Sewer Service Line Relocation
CONTRACT PART "C'T
LF $7.00 A Concrete Curb and Gutter $ 1,939.00III. A I 277
235 LF $ 13.7s A 5' Wide x 4" Thick Concrete Sidewalk s3,231.25III. D
$9.198.00III. E 328.5 SY $2 8.00 A Concrete Driveways, Ramp & Parking
($7o0.oo)IV. 6 I EA $700.00 D Grate Adjustment
$ 1,600.00VII. 3 A 8 CY $200.00 N Concrete Slurry for Rip Rap
Sodded Swale Ditching ($ 1,800.00)IX. I -r50 LF $ 12.00 D
D French Drain Construction ($4,000.00)x.-500 LF $8.00
D OSHA Trench Safety ($400.00)XI.-200 LF $2.00
CON'I'RACT PAR'I' I'DTT
($48,887.75)I -575.15 CY $8s.00 D Rock Excavation
$ I , 125.00III.5 EA $22s.00 N 6" Pipe Bollard (Painted)
N 4" Schedule 40 Signal Conduit $612.00IV5lLF$ t 2.00
TOTALS ($56,387.75)
CONTRACT CIIANGE $($2 L,292 . 50
CHANGE IN CONTRACT PRICE:CHANGE IN CONTRACT TIMES:
Original Contract Price
$ 845,815.50
Orieinal Contract'l'ime:260
(days or dates)
Net increase (deerease) fronr Previous Change Orders I to 2 :
$ 77,879.60
Net change form previous Clrange Ordcrs I to 2:63
(days)
Contract Price prior to this Change Order:
$ 923,695.10
Contract Times prior to this Charree Order:
(days or dates)
Net (inercase) decreasc of this Change Order:
',$ . i, aHi. Sb
Net (inercase) decrease this Change Order:-0-
' .1,r. 'r. rt 9ra-t J,
Contract Price witlr all approved Change Orders:
$ 901 ,800.60
Contract Tinres with all approved Orders:323
(days or dates)
XENGINEER
CONTRACTOR
OWNFR
Recomrnende di- -''"
(Contractor)(Date)
323
n
MICROFILMED
Ze= z*77
h5: ro/ro/or
O***^r/ #-SSTAFF REVIEW FORM
-
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fa tevi-I1e Cit Council meeti of f
FROM:
Engineering
Divi s ion
Publ i c orks
Name rtment
ACTfON REQUfRED: Approval- of the Amendment 3 (F 1 ) to the enqineering
contract with Milholland Company, for Folr1ar Street and Drainage Iupvts., in
the amount of $16,947 .43
COST TO CTTY:
sL6,941 .43
Cost of this Request
s71 .499 . oo (2oo11 Poplar St. Impvts.
Category / Pro j ect Name
4410-9410-5809-00
Category /Proj ect Budget
s4,320 St- reet s-
Account Number
97023-0010
Funds Used To Date
s65.266
Program Name
Sales Tax
Proj ect Number Remaining Balance Fund
REI/IEW:X Budgeted Item Budget Adjustment Attached
tor Administrative Services Director
coNTRACT/eneXT/r.tASE RE1TrEW :GRANTING AGENCY:
t,rt/dtr
Date
*b
r '\
gIor
Accounti ng ADA Coordinator Date
rc( yl ot
Date'ry ttorney Int tor
U /b4
Purchasing Officer Date
STAtr'F RECOUMNDATION: Approval of the Amendment #3 to the Eng. Contract.
/* La/b"P'2-olDi/i"ion Head Date Cross Reference
/o -3-o (New rtem: Yes- No X
Di rector Date /t
,/#t
/rb
Prev ord/Res #z 15-g7 /qe-11
Admin ative Services Director
,0,,nM^,Oriq Contract *6tO-J
M.yot Date
Orig Contract Date:8-
a
a\
Staff Review Form
Description/ Popl-ar St. Impvts
Proj ect Name Eng. Amendment #3
Meeting Date N'A
Comment s :Reference Comments:
Budget Director
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
fnternal Auditor
)i
=[ h-* o-
{ c, An*Pn-^.. cl^*r I (X-l-r^.-o
)lo\
V
J
IIAYE,TTEVILLE
THE CITY OF FAYETTEVITIE, ARKANSAS
DEPARTMENTAL CORRESPO N D ENCE
To:
Thru:
From:
Date:
Re:
Dan Coody, Mayor
Greg Boettcher, Public Works Director
Jim Beavers, Ciry nnsinee)fatbuw
ISid Norbash, Staff Engineer /^-/
September 28, 20Ol
Poplar Street Iuprovuantc - Engineering Contract eoendnont #3
The attached amendment #3 to the above referenced contract has been
necessitated because of the change in the scope of this contract, and
certain field adjustments and conditions.
The justification of the extra engineering expenses are as follows:
(1) Gas and Phone companies specifically asked for elevations,
control points, and aligrunents to be able to do their adjustments.
Since this work was not included in our origi-nal contract with
Milholland, this field work was added to the scope of our contract.
(2) The 18" CIay pipe Sanitary sewer main was located in the street and it
began failing, causing delays and problems. It was then decided by the
PWD and Dave.rurgens to design for replacement of this se!{er main.
Milholland was directed to design the replacement sewer, and conduct
construction management.
(3) After the construction began, there were numerous complaints about the
traffic flow and delays resulted because of the construction. At this
time Millholland was asked to do a brief traffic study, and find a
better solution to the traffic problem. Milholland
These items are detailed on the attached Amendment #3, and the cost
justifications for these additions are stated by MiIhoIland, the engineer
for this project.
Rather than making a formal Amendment #3 at that time, it was decided to
allow the Engineer to charge the actual hours, since we already have an
hourly pay schedule by Milholland.
Milholland's final costs have been submitted, and the total cost submitted
for the above items are 918r833.50. However Staff has negotiated this item
to be lowered by $1,886.07 (less 14t profit). Please note that the Engineer
had honored the not to exceed figures on each item submitted previously,
even though the Engineer incured actual expenses.
The Staff is requesting approval of this amendment in the total amount of
$L6,947.43 to close out this contract.
please note that we understand the instructions given to us by the Public
Works Director, that after the fact change orders or amendments are to be
avoided. This case is an old instance, and there might be a few more that
have already occurred this way, however for the future contracts Staff wiII
try to adhere to the policy stated above.
SN/sn
attachments
RESOLUTION NO. 9l - 99
A RESOLUTION AWARDING BID NO. 99.55 tN THE AMOUNT
OF 5845,8 I6, PLUS A PROJECT CONTINGENCY AMOUNT OF
s126,873 (t5%) TO SWEETSER CONSTRUCTTON, FOR
TEST ING, QUANTITY VARI.ATIONS, UTILITY RELOCATIONS,
AI{D CHANGES ASSOCIATED WITH THE POPLAR STREET
IMPROVEMENTS/CONSTRUCTION; AUTHORTZING THE
MAYOR'S EXPENDING THE FIJLL PROJECT CONTINCENCY
AS HE DEEMS MCESSARY FOR THE COMPLETION OF THE
POPLAR STREET PROJECT; AND APPROVAL OF A BIIDGET
ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEYILLE,
ART(AT{SAS:
Section I. That the City Council hereby awards Bid No. 99-55 in the amount of
5845,816, plus a project contingency amount of $126,873 (15%) to Sweetser Construction, for
testing, quantity variations, utility relocations, and changes associated with the poplar Street
Improvements/Construction. A copy of the bid tabulation is aftached hereto marked Exhibit "A',
and made a part hereof.
S.efiion2. The City Council authorizes the Mayor's expending the full project
contingency as he deems necessary for the completion of the Poplar Street project.
'S-e,clicni. The City Council approves a budget adjustment in rhe amount of S160,143
increasing street Improvements, Acct. No. 4470 9470 5809 00, Project No. 97023 20 decreasing
Drainage lmprovements, Acct. No. 4470 9470 5817 00, Project No. 97038 10. A copy of budget
adjustment is attached hereto marked Exhibit "B" and made a part hereof.
\ ,.P ASS
Ia'
[.
EU APPROVED this 6'h day sf _.hrly , 1999.
liri (
a,
AryD
t tco
,'\. -
\
,'I tIa
r.L
I
!
. 'l .' t!
' . l.t,l
APPRO
By
a
I red Hanna, Mayor
lr
ATTEST:
By:
Hcathcr Woodruf[, City
I
.
l[ir
il[
ljrl
ilrlrjii
iti
Ir
iit
iii
tl
li
ll
I'
I
Il.
t
!
li
Ir
a,
I
i
!
Ii'
!:l'
CONTRACT AMENDMENT NO. 3
FOR
ENGTNEERING SERVICES
PROJECT:
POPLAR STREET IMPROVEMENTS
E-541
THE ORIGINAL CONTRACT was made and entered into on August 19, 1997, AND THIS
CONTRACT AMENDMENT NO. 3, made and entered into on this ,/r' day of 2 /rtn ,
2001, by and between the CITY OF FAYETTEVILLE, Arkansas, hereinafter referred to as the
"OWNER", and MILHOLLAND COMPANY, Engineering and Surveying, Consulting Engineers
of Fayetteville, Arkansas, hereinafter referred to as the "ENGNEER",
WITNESSED THAT:
WHEREAS, the OWNER Originally desired to Re-Construct POPLAR STREET 28 feet in width
from LEVERETT AVENUE East to GREGG AVENUE centered in a Right-Of-Way fifty varying
from forty (40') to feet (50') in width, AND
WHEREAS, the OWNER has AMENDED its desires several times previously, AND
WHEREAS, the OWNER has added into "PHASE IV: CONTRACT AMENDMENT,"
Amendment No. I and Amendment No. 2, as follows:
Amendment No. l:
Amendment No.2:
C.O. No. I by Resolution No. 25-98 in the amount of $ 4,425.00;
C.O. No. 2 by Resolution No. 92-99 in the amount of $71,601.00;
AND,
WHEREAS, the OWNER desires to add Amendment No. 3 to said PHASE IV to provide for the
following items:
ITEMNo. 1: S-2196: Field Stake Poplar Street Right-of-WayforRelocation
" ::"::::: Y:',lii'::': :::T ::: :'ll:''1 Tl :::':: :':1* Yf i,,, u, o
Design 377 LF of a new 18" SDR-26 Sanitary Sewer Main to replace
old clay pipe and laterals under Poplar Street;
AND Re-Design Poplar Street intersection with Gregg Avenue and
the Arkansas-Missouri Railroad Crossing . . $ 9,857.00
1
ITEMNo.2
t
Amendment No. 3; PHASE IV; POPLAR STREET IMPROVEMENTS, Cont.
Page Two (2)
ITEM No. 3: Design a "Traffic Control Plan" with Detours and Construction
Signage for use to provide control for 'oOne-Way" Traffic during
Construction of said street . . . . .$ 1,700.00
ITEMNo.4: Additional Engineering Services resulting from delayed Construction
and Additional Items . $ 5,500.00
THEREFORE, the OWNER desires the ENGINEER to provide said services in C.O. No. 3 for a
Total Fee Amount of . .
THEREFORE, the ADJUSTED TOTAL PHASE IV CONTRACT Price Equals . . . . $94,859.50 4-
WHEREAS, the OWNER deemed it essential to delay and modiff its original plans, and Amend,
AND,
WHEREAS, the ENGINEER has sufficient experienced personnel and equipment to perform the
work described in this Agreement, as Amended,
NOW THEREFORE, in consideration ofthe mutual covenants and agreements herein contained, the
OWNER and the ENGINEER, the parties hereto, stipulate and agree that the OWNER does hereby
employ the ENGNEER to perform the required engineering services as herein above set out; AND
the ENGINEER agrees to provide said ADDITIONAL SERVICES.
IN WITNESS WHEREOF, the OWNER has caused these presents to be executed in its behalf by
its duly authorized representatives, and the said ENGINEER by it duly authorized representatives,
and the parties hereto have set their hands and seals on the date heretofore set out.
CITY OF FAYETTEVILLE, ARKANSAS
Attest:
Dan Coody, Mayor
City
Attest:
S18,833.50 See' att'
Inv.S;3uf e
0nm QurnA-.
2
Secretary a
L., Surveyor
I
7W;/1,//*nJ Co*pany
Cngineerirug €, Surunfinr
REGISTRATICNS:
PE: AR, OK, MC
PLS: AR, OKMelvin L. Milholland, PEIPLS
INVOICE
City of Fayetteville
Mr. Sid Norbash, Engineer
I 13 West Mountain Street
Fayetteville, Arkansas 72701
Project No.: E-541
Date: July 10, 2001
Invoice Work Performed: 8/19197 - 6130101
PROJECT: POPLARSTREETIMPROVEMENTS
CONTRACTOR: Jerry D. Sweetser,lnc.
DESCRIPTION: Engineering Services per Service Agreement, dated August 1997, providing a Rightof-Way Survey,
Drainage Study, plus Street and Drainage Improvements designed for the Re-Construction of a section of Poplar Street,
approximately 2,500 LF in length, located between the center lines of North Leverett and Gregg Avenues, plus C.O. No. l,
C.O. No.2 and C.O. No. 3:
SECTION 3 - COMPENSATION:
I. PHASE NO. I: RIGHT-OF-WAY SURVEY: Compensation for Basic Engineering Services shallbe
based on a cost plus basis with a "MAXIMUM-NOT-TO-EXCEED" fee amount of $5,500. Break down
of hours and expenses on Table I ...$ 5,500.00
II. PHASE NO. II: DRAINAGE STUDY: Compensation for Basic Engineering Services shall be based
on a cost plus basis with a "MAXIMUM-NOT-TO-EXCEED" fee amount of $8,000. Break down of
hours and expenses on Table II
III PHASE NO. III: DESIGN OF STREET & DRAINAGE IMPROVEMENT:
...s 8,000.00
Compensation for Basic Engineering Services shall be based on a cost plus basis with a "MAXIMUM-
NOT-TO-EXCEED" fee amount of S46,85 0. Break down of hours and expenses on Table III $ 46,850.00
TOTAL DUE: PHASE I,II. AND III (Maximum-Not-To-Exceed $60,350)..... $ 60.350.00
IV. PHASE IV: CONTRACT AMENDMENT:
Amendment No. I : Change Order No. l: 7 /21/99: Easement Plats for Acquisition, per Resolution 25-98,
(Maximum-Not-To-Exceed$4,425) ......... $4,425.00
TOTAL CHANGE ORDER No. I $ 4,425.00
Amendment No. 2: Change Order No. 2:7121/99: Construction Observation, requested
by City Engineer, per P.O. #00-0053405-003 Resolution No. 92-99 (Maximum-Not-To-
Exceed of $7 1,601)s 71,601 .00
TOTALCHANGERORDERNo.2 . ...... $71,601.00
Amendment No. 3: Change Order No. 3: Field Stake Right-of-Ways, Design 18" Sanitary Sewer Main,
Re-desigr Railroad and Poplar Street Intersection, Design "Traffic Control Plan" and additional
Engineering Services from delaved construction s I 8.833.50
TOTAL CHANGER ORDER No.3
o Review Fees for Arkansas Health Department (Paid bv MCO)$ 90.00
Mileage: 6,876.00 mile (@ $0.30/mile . . . . .$ 2,062.80
TOTAL DUE TO DATE (ORTGINAL AND CHANGE ORDERS 1,2 & 3)
(-)LessPreviousPayments.... ....
..... $1551209.50
. $ I 36.376.00
BALANCE DUE .. O aaaaaaaaaa
n - --Il(rco/ioT,n DFou.c
uL-<D - -( lbr?r)
THANKYOU!
$lA',--.
(3 /&"
1/,i/ot
'lJ
205WestCenterStreet; tayetteville,Arkansas 72701; Telephone: (501) 443-4724; tax (501) 443-4707; E-mail: l,lC0engr@swbell.net
t
. s 18,833.50
o
Poplar Streetu Gonstruction Bidding & Observation
Project No. E-54{ (Amendments No. l-3)
Hourly Gharses (7 121 11999 - 7 11 l2OO{ )
Milholland Engineering & Surveying
2OS West Genter St, Fayetteville, AR 72701
Telephone/Fax: (sOt ) 44347241470T
Article 1, Section B
CONSTRUCTION MANAGEMENT
ENGR/MGR.
V
ENGR/MGR.
IV
ENGR/MGR.
III
CADD TECH
II
SURVEYOR
il
SURVEYOR
I
CLERICAL TOTALS
[1] RECETPT OF PROPOSALS
A) Bid Procedure 2.00 17.50 2.00 7.25 28.75
B) Analyze Bids and Recommendation 2.00 8.00 1.00 4.00 15.00
C) Prepare Agreements 3.50 10.50 2.00 7.50 23.50
[2] DURTNG CONSTRUCTTON
A) Conference & Meetings 12.50 12.50 14.25 2.50 4.25 4.00 3.00 53.00
B) Construction Staking 19.75 12.50 28.25 26.75 23.50 1.50 112.25
C) Prepare Monthly Pay Estimates 16.25 40.75 23.00 4.50 0.00 0.00 48.50 133.00
D) Construction Observation 12.50 17.25 1130.25 30.00 1 190.00
E) Prepare Deficiency Lists 0.00 0.00 0.00 0.00 0.00 0.00 0.00
F) As-Built Drawings 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL HOURS 48.75 126.25 1 185.00 65.25 31 .00 27.50 71.75 1555.50
AVERAGE WAGE RATE PER HOUR $75.00 $56.50 $40.00 $35.00 $40.00 $25.00 $20.00
TOTAL COSTS $3,656.25 $7,133.13 $47,400.00 $2,293.75 $1,240.00 $687.50 $1 ,435.00 $63,835.63
GOMPANY PROFIT: ($9,e85.63)
TOTAL MAXIMUM-NOT-TO-EXGEED AMOUNT: $60,350.00
t
a
Poplar Stree* Gonstruction Bidding & Observation
Project No. E-54{ (Amendments No. {-3)
Hourly Gharges (7 121 11999 - 7 11 l2OO{ )
Milholland Engineering & Surveying
2OS West Genter St, Fayetteville, AR 72701
Telephone/Farc (5O{ ) 44347241 47OT
EXTRA SERVICES AS REQUESTED AND APPROVED BY CITY ENGIN PAID PER RESOLUTION 92-99
EXTRA SERVICES CONTRACT AMENDMENT No. 3: Additional
TOTAL MAXIMUM-NOT-TO-EXCEED: $7{,60{.OO)
Services resulti from Construction and Additional ltems:
TOTAL MAXIMUM-NOT-TO-EXGEED: $5,5OO.OO
1 Field Crew:22 hrs. @ $86.00/hr $1,892.00
2.Professional Eng i neer:44 hrs. @ $95.00/hr $4,180.00
3.Engineering Aide:25 hrs. @ $65.00/hr.$1,625.00
4.lnspector 40 hrs. @ $45.00/hr.$1,800.00
5.Report: Secretary:12 hrs. @ $30.00/hr.$360.00
6.TOTAL:SERVICES PERFORMED ON DEMAND $9,857.00
AMENDMENT NO. 3
Engineering Service ltem No. 4
ENGR/MGR.
V
ENGR/MGR.
IV
ENGR/MGR.
Iil
CADD TECH
II
SURVEYOR SURVEYOR
I
CLERICAL TOTALS
[1] Delayed Construction Cost 5.00 6.50 56.25 4.50 5.00 5.00 7.00 89.25
[2] Punch List Deficiencies 1.75 2.50 4.00 2.25 0.00 0.00 3.50 14.00
[3] As-Builts of Changes and Extras 1.00 3.50 2.25 27.25 12.00 12.00 9.00 67.00
TOTAL HOURS 7.75 12.50 62.50 34.00 17.00 17.00 19.50 170.25
AVERAGE WAGE RATE PER HOUR $75.00 $56.50 $40.00 $35.00 $40.00 $25.00 $20.00
TOTAL COSTS $581.25 $706.25 $2,500.00 $1 ,190.00 $680.00 $425.00 $390.00 $6,472.50
I
I
TTEVILLE
THE CITY OF FAYETTEVI[TE, ARKANSAS
DEPARTMENTAL CORRESPO N DENCE
To: Sid Norbash, Engineering
From: Heather Woodruff, City Clerk
Date: October 1 1, 200I
Attache is a copy of the completed staff review form and signed amendment no. 3 to the contract
with Milholland for Poplar Road and Drainage Improvements. I am also returning two originals
to you. One original will be microfilmed and filed with the City Clerk.
cc:Nancy Smith, Internal Audit