HomeMy WebLinkAbout67-97 RESOLUTIONa
RESOLUTION NO. 67 -97
A RESOLUTION AUTHORIZING THE CITY CLERK AND
MIRCOFILM CLERK TO DESTROY RECORDS AND
ORIGINAL DOCUMENTS WHICH HAVE BEEN
MICROFILMED FOR PERMANENT RECORD.
BE IT RESOLVED BY TIIE CITY COI.]NCIL OF TIIE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. The City Council hereby authorizes the City Clerk and Microfilm Clerk to
destroy records which have been microfilmed for permanent record, with the exception of the
1988 Off-Street Parking Quarterly Reports (rent, deposit & allocation). A list of items for
destruction is attached hereto marked Exhibit "A" and made a part hereof.
APPROVED this l5ttr day of July ,1997
APPROVED
SCANNED
$
^)/; lr
\
I\o( "..t(i
'.. ,\\
ATTEST:
a-*.c/
;' '', '
tr'i'\'
By
Hanna, Mayor
Traci Paul, City Clerk
+
DESTRUCTION LIST FOR L996
BUSINESS OFFICE FILES:
L994 & 1-995 Updated Meter Reads from ec f,isting (PEL'S) 12-
L-94 thru L2-L2-95.
CITY ATTORNEY:
1-986 Closed Legal files from L-2L-86 thru LL-24-86.
CITY CLERK FILES:
l-986 Board Agenda Minutes Back-up 2-25-85 thru L2-L6-86.
L99L Board Agendas L-2-9L thru 1-0-1-5-9L.
COMMUNTTY DEVELOPMENT :
CD Acquisition files from L974 thru L980.
CD In out Correspondence form l-L975 thru LL-L979.
CD Vendor Files from L978 thru L982.
CD In out Correspondence chron files from L2-L979 thru 6-
r-985.
CD LgSL Program Files.
FINANCE FILES:
L982 & 1-983 Savings Accounts for Fire Pension, Airport
Depr., Street Fund, Art Center, OSP and Misc. Account. 1'.Gxt1t/Et-19eB eff gElcsE far'riug et- r\r''vrvvbt/@ BycotJNClL.L990 Travel and Training Files January thru November {-r,r -, r,LggL Accounts Receivable Files . ' l7 t'15'q1
L99L & L992 Computer Check List.
L99L HIIR Supplemental Beverage Files
L99L-L993 Pool & Concession Workorder back-up for Deposits.
L992 Cash Receipts 1-O]--000-O-3OO.O0 thru 972-OOO-1--400.88.
L992 Vendor Files A-Z and Numerical Files (19 Boxes)
L992 & L993 Shop Invoices
L992-L994 Municipal Court Bank Statements from 9-92 thru 6-
94.
L993 Bank Reconciliations January thru December aII Funds.
L993 Bank Statements January thru December all Funds.
L993 Investment History.
L993 Monthly Financial Statement January thru December.
1993 PayroII Time Sheets and File Maintenance PR# 1 thru
PRil26.
L993 Payroll Registers PR#l- thru PR#26.
L993 Pension Registers.
L993 W-2 End of Year Register.
PAGE #T
DESTRUCTION LIST FOR L996
INSPECTION FILES:
L993 Inspection Street files catch-up
December.
Construction P1ans ( approx . 265 sets of
L993 .
from January
blue prints )
thru
thru
PERSONNEL FILES:
L990 PubIic Works Director Applications (Not Hired)
L995 Rejected Applications.
PURCHASING FILES:
l-989 gids from 89-1 thru 89-63.
l-989 RFQ'S, RFP'S from 89-1 thru 89-28.
1-990 RFQ'S from 9O-L thru 90-Lg and 1-990 Quotes.
L992 pink Copies of Purchase orders from 3046L thru 3451-2 and
Voids.
TRAFFIC FILES:
Returned Postal Receipts of Summons & Traffic Clerk Receipts
for L985, L987, L988 and L989.
WATER/SEWER FILES:
L992 W
r-993 W
L993 W
/s/s/s
Warehouse Issue Slips and Inventory.
WorkordersPayroll Files
PAGE #Z