HomeMy WebLinkAbout22-97 RESOLUTION RESOLUTION NO. 2 2-9 7
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A RESOLUTION APPROVING AN ENGINEERING
CONTRACT WITH NORTHWEST ENGINEERS, A DIVISION
OF CRAFTON , TULL&ASSOCIATES, IN THE AMOUNT OF
$61,880, FOR DESIGN, PREPARATION OF BID DOCUMENTS,
CONSTRUCTION STAKING, AND CONSTRUCTION
OVERSIGHT FOR IMPROVEMENTS TO STREETS,
SIDEWALKS, STORM DRAINAGE, AND ASSOCIATED
IMPROVEMENTS IN THE COMMUNITY DEVELOPMENT
TARGET AREA BOUND ON THE NORTH BY ARCHIBALD
YELL AVENUE, EAST OF COLLEGE AVENUE, SOUTH OF
SIXTH STREET , AND WEST OF SCHOOL AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby approves an engineering contract with
Northwest Engineers, a division of Crafton , Tull & Associates, in the amount of$61,880, for
design, preparation of bid documents, construction staking, and construction oversight for
improvements to streets, sidewalks, storm drainage, and associated improvements in the
community development target area bound on the north by Archibald Yell Avenue, east of College
Avenue, south of Sixth Street , and west of School Avenue; and authorizes the Mayor and City
Clerk to execute said contract. A copy of the contract is attached hereto marked Exhibit "A" and
made a part hereof.
PASSED AND APPROVED this 4th day of March , 1997.
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APPROVED:
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,�;r ' . red Hanna, Mayor
ATTEST:
By: YAacti
Traci Paul, City Clerk
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EXHIBIT A
ONORTHWEST ENGINEERS
Civil Engineering Consultants
A Division of Crafton, Tull&Associates, Inc.
CITY OF FAYETTEVILLE
AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT, made and entered into this y/4 day of
M a r c A ; 1997, by and between the CITY OF FAYETTEVILLE, ARKANSAS
acting by and through its Mayor, hereinafter referred to as the "OWNER", and
NORTHWEST ENGINEERS, a division of Crafton, Tull & Associates, Inc., Consulting
Engineers, with offices in Fayetteville, Arkansas, hereinafter referred to as the
"ENGINEER".
WITNESSETH THAT:
WHEREAS, the "OWNER" is planning to improve certain City streets through
the"OWNERS" Community Development Block Grant Program, and
WHEREAS, the "OWNER'S" Engineering forces are fully employed on other
urgent work that prevents their early assignment to the aforementioned work; and
WHEREAS, the ENGINEER'S staff is adequate and well qualified and it has
been determined that its current workload will permit completion of the plans for the
project on schedule;
NOW THEREFORE, it is considered to be in the best public interest for the
"OWNER" to obtain assistance of the `ENGINEER'S" organization in connection with
said engineering services. In consideration of the faithful performance of each party of the
mutual covenants and agreements set forth hereinafter, it is mutually agreed as follows:
SECTION I—EMPLOYMENT OF ENGINEER
The "OWNER" agrees to employ the `ENGINEER" to perform, and the
"ENGINEER" agrees to perform, professional engineering services in connection with the
project set forth in Sections to follow; and the "OWNER" agrees to pay and the
"ENGINEER" agrees to accept, as specified in the Sections to follow as full and final
compensation for work accomplished in the specified time.
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SECTION II-DESCRIPTION OF THE PROJECT
Engineering services to be provided under this contract shall consist of the design
of curb and gutter and drainage facilities for the following listed streets:
South Street from Archibald Yell Street to College Street
Fourth Street from Archibald Yell Street to College Street
Fifth Street from School Street to Locust Street
Fifth Street from Church Street to Tin Cup Creek
Locust Street from Sixth Street to Archibald Yell Street
Church Avenue from Sixth Street to Fourth Street
Block Avenue from Sixth Street to South Street
East Avenue from Sixth Street to South Street
It is understood that the Engineering services to be provided does not include the
grading, base course or paving of the streets noted above, with the exception that the
"ENGINEER" will provide pavement/subgrade design recommendations for the area
along the west end of Fourth Street and the north end of Church Avenue. Engineering
services will also include the design of the sidewalk and curb and gutter on the north side
of Sixth Street between School Street and College Avenue.
It is further understood that the project design will maximize existing right-of-way
with no right-of-way widening being considered.
All design criteria of curb and gutter and drainage improvements shall meet the
"OWNERS" present pavement and drainage design criteria.
SECTION III-INFORMATION AND SERVICES
The "OWNER" will furnish any specifications, standards and other information
which may relate to the project including GPS survey data. Aerial mapping data will be
provided, free of charge, to the ENGINEER on magnetic media.
SECTION IV - SERVICES TO BE FURNISHED BY THE "ENGINEER"
DURING"DESIGN" PHASE
The project will be designed and constructed to meet local street standards in
accordance with the "OWNER'S" pavement design and drainage criteria. Construction
specifications shall be based on "Standard Specifications for Highway Construction
Edition 1996" of the AHTD and latest special provisions of City of Fayetteville
Specifications. The design concept with regard to curb and gutter alignment, geometries,
detours, and utility relocation shall be submitted by the "ENGINEER" (in the form of a
Preliminary Engineering Assessment) and approved by the "OWNER" prior to beginning
design work.
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The"ENGINEER" shall provide all field survey data from field work for designing
the project and this shall be tied to the"OWNER'S" GPS control network.
Should geo-tech services be desired by the "OWNER", the "ENGINEER" shall be
responsible for obtaining, interpreting and evaluating geo-technical data for pavement
design and embankment stability.
The" ENGINEER" shall conduct preliminary design and prepare preliminary
construction limits, perform all needed stability analyses, design of detours where needed,
and preparation of maintenance of traffic plans detailing needed signing and striping during
construction, as well as for permanent application after the completion of street
construction.
The "ENGINEER" shall furnish plans to all utility companies affected by the
project and shall conduct a coordination meeting among all affected utility companies to
enable them to develop utility agreements regarding any necessary utility relocations.
During the "Design" phase of the project, the "ENGINEER" shall conduct final
designs to prepare construction plans and specifications, including final construction
details and quantities, special provisions, cost estimates, make final field inspection with
"OWNER", make any needed plan changes as a result of the final field inspection and all
other work required to advertise and receive bids.
Prior to the start of construction, the"ENGINEER" shall establish benchmarks for
elevation control and tie layout work to Fayetteville's GPS and provide centerline
construction reference points/alignment to all PCs, PTs, and at POTs where necessary for
the proposed roadway.
SECTION V—COORDINATION WITH "OWNER"
The "ENGINEER" shall hold conferences throughout the design of the project
with representatives of the "OWNER" to the end that the design, as perfected, shall have
full benefit of the"OWNER'S" knowledge and be consistent with the current policies and
construction practices of the "OWNER". The "OWNER" reserves the right to accept or
reject any or all plans, but this stipulation will not relieve the "ENGINEER" of
responsibility to the design of the project.
SECTION VI-.OFFICE LOCATION FOR REVIEW OF WORK
Review of the work as it progresses under this Agreement shall be made at the
"OWNER'S" Community Development Department's Office.
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SECTION VII-PRELIMINARY SUBMISSION
The preliminary submission shall be at the 35% completion stage of the design and
preparation of the Plans and Specifications. The "ENGINEEER" shall submit three (3)
sets of preliminary plans for review.
SECTION VIII-.FINAL SUBMISSION
The final submission for the construction contract shall consist of the following:
A. One(1) copy of all design calculations.
B. The originals of all drawings, specifications and contract documents. All
design drawings on magnetic media shall be submitted on disk compatible with
AutoCAD Release 12 Software.
C. The estimated cost of construction and detailed estimate of time in calendar
days required for completion of the contract.
SECTION IX - ENGINEER RESPONSIBILITY DURING "BIDDING" AND
"CONSTRUCTION" PHASES
During the "Bidding" phase of the project, the "ENGINEER" shall provide
engineering and administrative services needed to obtain bids for the construction project,
evaluate the bids, and consult with and advise the "OWNER" as to the acceptability of
the best bidder.
During the "Construction" Phase of work, the "ENGINEER" shall provide administrative
and engineering services, including resident construction observation services to determine
whether the Contractor has met the requirements of the design plans and specifications.
The "ENGINEER" shall review the Contractor's progress payment requests based on the
actual quantities of contract items completed and accepted, and shall make
recommendation to the"OWNER" regarding payment.
SECTION X-SUBCONTRACTING
Subcontracting by the "ENGINEER" of any of the services provided herein, shall
require prior approval by the"OWNER".
SECTION XI—TIME OF BEGINNING AND COMPLETION
The "ENGINEER" shall begin work under this Agreement within ten (10) days of
notice to proceed and shall prepare the construction plans for submittal to the "OWNER"
for review within 90 calendar days from notice to proceed.
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The above completion time is predicated upon the fact that the "OWNER" will
cause to be processed approvals of interim work in an expeditious manner (5 working
days per submittal).
SECTION XII-FEES AND PAYMENTS
A. "Design" Phase Services - For and in consideration of, the services to be
rendered by the"ENGINEER", the"OWNER" shall pay the"ENGINEER" on the
basis of actual salary costs for work-time directly connected with work chargeable
to the project, plus payroll additives and general overhead cost of 147.84 of direct
labor costs, (plus direct reimbursable expenses associated with the project), plus a
fixed fee, which are payable as follows:
1. "Design" Phase Services- Costs not to exceed $22,778.48
2. Fixed fee for"Design" Services $ 3,471.52
3. Engineering contract amount for"Design" Phase Services not
to exceed $26,250.00
The basis of this upper limit and justification for the fee is contained in Appendix
"A" attached hereto. Adjustment of the upper limit may be made should the
"ENGINEER" establish and the "OWNER" agree that there has been or is to be a
significant change in scope, complexity or character of the services to be
performed; or if the "OWNER" decides to shorten the duration of work from the
time period specified in the agreement for completion of work and such
modification warrants such adjustment.
Appendix "B" covers the classification of personnel and the salary rate for all
personnel anticipated to be assigned to this project by the"ENGINEER".
Final payment for Design Services shall be made upon the "OWNER'S" approval
and acceptance with the satisfactory completion of the "Design" Phase for the
project.
B. "Bidding" Phase Services - For "bidding" phase services rendered by the
"ENGINEER", the "OWNER" shall pay the "ENGINEER" on the basis of salary
costs for work-time directly connected with the project, plus payroll additives and
general overhead costs of 147.84 of direct labor costs (plus direct reimbursable
expenses associated with the project), plus a fixed fee which are payable as follows:
1. "Bidding" Phase Services cost not to exceed $ 1,618.40
2. Fixed fee for"Bidding" Services $ 251.60
3. Engineering contract amount for"Bidding" Phase Services
not to exceed $ 1,870.00
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Final payment for "Bidding" phase services shall be made upon the "OWNER'S"
approval and acceptance with the satisfactory completion of the "Bidding" phase of
the project.
C. "Construction" Phase Services - For construction phase services rendered by the
"ENGINEER", the "OWNER" shall pay the "ENGINEER" on the basis of salary
costs for work-time directly connected with the project, plus payroll additives and
general overhead costs of 14784 of direct labor costs (plus direct reimbursable
expenses associated with the project), plus a fixed fee, which are as follows:
1. "Construction" Phase Services costs not to exceed $17,678.92
2. Fixed fee for"Construction"Phase Services $ 2,721.08
3. Engineering contract amount for"Construction" Phase Services
not to exceed $20,400.00
(Based upon an assumed construction period not to exceed 90
calendar days).
Final payment for"Construction" Phase Services shall be made upon the "OWNER'S"
approval and acceptance with the satisfactory completion of the "Construction" Phase
of the project.
"Geo-technical" Investigation Services - If geo-technical investigative services are
required, the extent and cost of said services shall be mutually agreed to by the
"OWNER" and the"ENGINEER".
E. "Special" Services - For "Special" services, such as construction staking, the
"OWNER" shall pay the `ENGINEER" as follows;
1) For "Construction Staking" Services, the "ENGINEER" shall establish
roadway centerline rough-grade staking with offset staking on one side and
100-ft. stations, establish curb and gutter staking on both sides at 100-ft.
stations, establish curb and gutter staking on both sides at 100-ft. stations along
tangents and 50-ft. stations along curves, and perform drainage structures
staking. This construction staking is to be performed by the"ENGINEER" one
time only, with additional staking to be the responsibility of the Contractor.
For this work, the "OWNER" shall pay the "ENGINEER" on the basis of
actual salary cost for work-time directly connected with construction staking,
plus payroll additives and general overhead costs of 147.84 of direct labor
costs, plus direct reimbursable expenses, plus a fixed fee payable as follow:
1. "Construction Staking" costs not to exceed $5,402.91
2. Fixed fee for"Construction Staking" $ 797.09
3. Engineering contract amount for"Construction Staking"
services not to exceed $6,200.00
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SECTION XII- CHANGES
The"OWNER" may at any time, by written order, make changes within the general
scope of the contract in the work and services to be performed. If any such changes
causes an increase or decrease in the cost of, or the time required for, performance of this
contract, an equitable increase or decrease shall be made in the upper limit contract
amount, including fee or time of required performance, or both, and the contract shall be
modified in writing accordingly.
Any claim by the "ENGINEER" for adjustment under this clause must be asserted
within thirty (30) days from the date of receipt by the"ENGINEER" of the notification of
change; provided, however, that the "OWNER", if it decides that the facts justify such
action, may receive and act upon any such claim asserted at any time prior to the date of
final payment under this contract. Failure to agree to any adjustment shall be cause for a
dispute concerning a question of fact within the meaning of the clause of this contract
entitled SECTION XVII - MISCELLANEOUS PROVISIONS, (1) Dispute Resolutions.
However, nothing in this clause shall excuse the "ENGINEER" from proceeding with the
contract as changed.
SECTION XIV—OWNERSHIP OF DOCUMENTS
All documents, including original drawings, disks of CADD drawings and cross
sections, estimates, specification field notes, and data are and remain the property of the
"OWNER". The "ENGINEER" may retain reproduced copies of drawings and copies of
other documents.
SECTION XV-POSTPONEMENT OR CANCELLATION OF THE CONTRACT
It is understood that the "OWNER" will have the right to suspend or cancel the
work at any time.
A. Postponement - Should the "OWNER", for any reason whatsoever, decide to
postpone the work at any time, the "OWNER" will notify the "ENGINEER",
who will immediately suspend work. Should the "OWNER" decide during such
suspension not to resume the work, or should such suspension not be terminated
within a year, the work shall be canceled as hereinafter provided.
B. Cancellation - Should the "OWNER", for any reason whatsoever, decide to
cancel or to terminate the use of the "ENGINEER'S" service, the "OWNER"
will give written notice thereof to the "ENGINEER", who will immediately
terminate the work. If the "OWNER" so elects, the "ENGINEER" may be
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instructed to bring a reasonable stage of completion to those items whose value
would otherwise be lost. The "ENGINEER" shall turn over all data, charts,
survey notes, figures, drawings and other records or information collected or
produced hereunder whether partial or complete. Upon such termination of the
"ENGINEERS" services, the "ENGINEER" shall be paid on a proportional
amount of the total fee, less prior partial payments, based on the ratio of work
done to the total amount of work performed.
SECTION XVII-MISCELLANEOUS PROVISIONS
1. Dispute resolution - Any dispute concerning a question of fact in connection
with the work and having a financial value of $10,000, or less, shall be
referred for determination to the Mayor of the City of Fayetteville whose
decision in the matter shall be final and conclusive. Disputes resulting from
claims greater than $10,000 shall be subject to mediation.
2. Responsibility for Claims and Liability - The "ENGINEER" shall save
harmless the "OWNER" from all claims and liability due to its (the
"ENGINEER'S") activities, or those subcontractors, its agents, or its
employees during the time this contract is in force.
3. General Compliance with Laws - The "ENGINEER" shall comply with all
federal, state and local laws and ordinances applicable to the work. It shall be
a professional engineer, licensed in the State of Arkansas.
4. ENGINEER'S Endorsement - The "ENGINEER" shall endorse and
recommend all plans, specifications, estimates and engineering data finished by
it. All design shall be checked in accordance with accepted engineering
practices. All plan quantities shall be checked and verified.
SECTION XVII-SUCCESSORS AND ASSIGNS
The "OWNER" and the "ENGINEER" each binds itself and its partners,
successors, executors, administrators, and assigns to the other part of this Agreement,
except as above, neither the "OWNER" nor the "ENGINEER" shall assign, sublet or
transfer its interest in this Agreement without written consent of the other. Nothing herein
shall be construed as creating any possible personal liability on the part of any officer or
agent of any public body which may be party hereto.
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SECTION XIX- COVENANT AGAINST CONTINGENT FEES
The "ENGINEER" warrants that it has not employed or retained by company or
person, other than a bona fide employee working solely for the "ENGINEER", to solicit
or secure this contract, Ind that it has not paid or agreed to pay any company or person,
other than a bona fide employee working solely for the "ENGINEER", any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon
or resulting from the award or making of this contract or breach or violation of this
warranty, the"OWNER" shall have the right to annul this contract without liability.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
duly executed as of the date and year first herein written.
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CITY OF FAYETTEVILLE
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NORTHWEST ENGINEERS
A Division of Crafton, Tull & Associates,Inc.
Dan Brown, P. E
ST:
Robert E. (Gene)Reece
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SCOPE OF SERVICES / MANHOUR ESTIMATE APPENDIX A
COMMUNITY DEVELOPMENT PROGRAM STREET IMPROVEMENTS Page 1 of 3
FAYETTEVILLE, ARKANSAS
JANUARY, 1997
DESIGN PHASE SERVICES
Manhour Estimate
ITEM SURV. LAND CLRC. ENGR. DSGN. PROJ SUPR.
NO. ITEM DESCRIPTION CREW SURV. ASNT. TECH ENGR. ENGR. ENGR.
1 Topographic Survey-X-section exist. 72.0 12.0 24.0 8.0 2.0
roadway, locate all exist. utilities,
and right-of-way. Reduce data and
prepare base topo plan.
2 Set prelim. geometry and conceptual storm 16.0 8.0 4.0 2.0
drainage layout, and prepare prelim. plans.
3 Prepare prelim. drainage plan. 8.0 12.0 4.0 1.0
4 Prepare a Preliminary Engineering 2.0 2.0 4.0 1.0
Assessment, and submit it with prelim.
plans to City for review.
5 Meet with utility companies, and 6.0
review/coordinate utility relocation
requirements.
6 Set final geometry, and prepare plan 40.0 16.0 8.0 2.0
and profile sheets.
7 Prepare final drainage plan, and 2.0 24.0 12.0 4.0 2.0
computations for the project. Include
final drainage design on plan sheets.
8 Subgrade and pavement design at west end 4.0 2.0
of 4th Street and North end of Church Ave.
9 Sidewalk and Curb design on north side of 4.0 4.0 4.0
6th Street between School and College.
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SCOPE OF SERVICES / MANHOUR ESTIMATE APPENDIX A
COMMUNITY DEVELOPMENT PROGRAM STREET IMPROVEMENTS Page 2 of 3
FAYETTEVILLE, ARKANSAS
JANUARY, 1997
DESIGN PHASE SERVICES
Manhour Estimate
ITEM SURV. LAND CLRC. ENGR. DSGN. PROJ SUPR.
NO. ITEM DESCRIPTION CREW SURV. ASNT. TECH ENGR. ENGR. ENGR.
10 Prepare final details and cross sections 24.0 24.0 8.0 2.0
for the project.
11 Prepare specifications and contract 8.0 12.0 2.0
documents for the project.
12 Submit final construction documents to 1.0 4.0 1.0
the City for review.
13 Revise plans and specifications per 4.0 40.0 16.0 8.0 2.0
City review.
14 Submit revised/completed construction 1.0 4.0 1.0
documents.
15 Attend required City meetings - 8.0 8.0
design coord., Council meetings, etc.
72.0 12.0 18.0 182.0 104.0 82.0 24.0
BIDDING PHASE SERVICES
Manhour Estimate
ITEM CLRC. PROJ SUPR.
NO. ITEM DESCRIPTION ASNT. ENGR. ENGR.
1 Prepare final bid packages, advertise 16.0 16.0 2.0
for bids, and assist in the bidding
process.
16.0 16.0 2.0
SCOPE OF SERVICES / MANHOUR ESTIMATE APPENDIX A
COMMUNITY DEVELOPMENT PROGRAM STREET IMPROVEMENTS Page 3 of 3
FAYETTEVILLE, ARKANSAS
JANUARY, 1997
CONSTRUCTION PHASE SERVICES
Manhour Estimate
ITEM CLRC. ENGR. DSGN. PROJ SUPR.
NO. ITEM DESCRIPTION ASNT. INSP. ENGR. ENGR. ENGR.
1 Construction inspection and 24.0 450.0 16.0 40.0 4.0
preparation of monthly inspection
reports (90 day construction).
24.0 450.0 16.0 40.0 4.0
CONSTRUCTION STAKING SERVICES
Manhour Estimate
ITEM SURV. LAND
NO. ITEM DESCRIPTION CREW SURV.
1 Stake C.L. grade, curb both sides 80.0 24.0
at 100-ft. sta. and storm drainage,
and all radius points.
80.0 24.0
MANHOUR SUMMARY / FEE ESTIMATE APPENDIX B
COMMUNITY DEVELOPMENT PROGRAM STREET IMPROVEMENTS Page 1 of 2
FAYETTEVILLE, ARKANSAS
JANUARY, 1997
MANHOUR SUMMARY
DESIGN PHASE SERVICES UNITS RATE TOTAL
Survey Instrument Man 72.0 Hours $10.00 $720.00
Survey Party Chief 72.0 Hours $12.00 $864.00
Land Surveyor 12.0 Hours $17.50 $210.00
Clerical Assistant 18.0 Hours $10.80 $194.40
Engineering Technician 182.0 Hours $12.00 $2,184.00
Design Engineer 104.0 Hours $19.50 $2,028.00
Project Engineer 82.0 Hours $25.20 $2,066.40
Supervising Engineer 24.0 Hours $38.50 $924.00
Total Direct Labor $9,190.80
Overhead (147.84%) $13,587.68
Fixed Fee $3,471.52
Sub-Total $26,250.00
BIDDING PHASE SERVICES UNITS RATE TOTAL
Clerical Assistant 16.0 Hours $10.80 $172.80
Project Engineer 16.0 Hours $25.20 $403.20
Supervising Engineer 2.0 Hours $38.50 $77.00
Total Direct Labor $653.00
Overhead (147.84%) $965.40
Fixed Fee $251.60
Sub-Total $1,870.00
CONSTRUCTION PHASE SERVICES UNITS RATE TOTAL
Clerical Assistant 24.0 Hours $10.80 $259.20
Engineering Inspector 450.0 Hours $12.00 $5,400.00
Design Engineer 16.0 Hours $19.50 $312.00
Project Engineer 40.0 Hours $25.20 $1,008.00
Supervising Engineer 4.0 Hours $38.50 $154.00
Total Direct Labor $7,133.20
Overhead (147.84%) $10,545.72
Fixed Fee $2,721.08
Sub-Total $20,400.00
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MANHOUR SUMMARY / FEE ESTIMATE APPENDIX B
COMMUNITY DEVELOPMENT PROGRAM STREET IMPROVEMENTS Page 2 of 2
FAYETTEVILLE, ARKANSAS
JANUARY, 1997
MANHOUR SUMMARY
CONSTRUCTION STAKING SERVICES UNITS RATE TOTAL
Survey Instrument Man 80.0 Hours $10.00 $800.00
Survey Party Chief 80.0 Hours $12.00 $960.00
Land Surveyor 24.0 Hours $17.50 $420.00
Total Direct Labor $2,180.00
Overhead (147.84%) $3,222.91
Fixed Fee $797.09
Sub-Total $6,200.00
REIMBURSABLE EXPENSES UNITS RATE TOTAL
CADD Charges 182.0 Hours $20.00 $3,640.00
CADD Plotter Charges 40.0 Sheets $18.00 $720.00
Printing &Reproduction 1000.0 Sheets $1.00 $1,000.00
Geotechnical (Subconsultant) $1,800.00
Sub-Total $7,160.00
TOTAL FEE $61,880.00