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HomeMy WebLinkAbout11-97 RESOLUTION • a RESOLUTION NO. 1 1-9 7 SCAN N ED A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH APAC ARKANSAS, INC., A McCLINTON-ANCHOR DIVISION, FOR THE TRUST STREET CONSTRUCTION OF STREET AND DRAINAGE IMPROVEMENTS, IN THE AMOUNT OF $218,992, PLUS A 15% CONTINGENCY AMOUNT OF $32,848.80; AND APPROVING A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby authorizes the Mayor and City Clerk to execute an agreement with APAC Arkansas, Inc., a McClinton-Anchor Division, for the Trust Street construction of street and drainage improvements, in the amount of$218,992, plus a 15% contingency amount of$32,848.80. A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The City Council hereby approves a budget adjustment in the amount of $251,841 by increasing Street Improvement, Acct. No. 4470 9470 5809 00, Project No. 95020 decreasing Use of Fund Balance, Acct. No. 4470 0947 4999 99. A copy of the budget adjustment is attached hereto and made a part hereof. PASSED AND APPROVED this 4th day of February , 1997. d APPROVED: rJ ; :: r: r ; 4 x • By: 1 r red Hanna, Mayor ATTEST: By: taeL QUei Traci Paul, City Clerk • • EXHIBIT A DOCUMENT 00500 CONTRACT THIS AGREEMENT, made and entered into on the 4th day of February 19 97 , by and between APAC Arkansas Inc., McClinton-Anchor Div. P. O. Box 1367, Fayetteville, Arkansas herein called the Contractor, and the City of Fayetteville, Arkansas, hereinafter called the Owner: WITNESSETH: That the Contractor, for the consideration hereinafter fully set out, hereby agrees with the Owner as follows: 1. That the Contractor shall furnish all the materials, and perform all of the work in manner and form as provided by the following enumerated Drawings, Specifications, and Documents, which are attached hereto and made a part hereof, as if fully contained herein and are entitled Trust St.- Street and Drainage Improvements , dated December 1996. Advertisement for Bids Payment Bond Instructions to Bidders General Conditions Bid and acceptance thereof Supplemental Conditions Performance Bond Specifications Addendum Drawings (Sheet 1 thru 15, see Index on Cover Sheet) 2. That the Owner hereby agrees to pay to the Contractor for the faithful performance of this Agreement, subject to additions and deductions as provided in the Specifications or Bid, in lawful money of the United States, the amount of: Two Hundred Eighteen Thousand, Nine Hundred Ninety-two and No/100 Dollars ($ 218,992.00). 3. The Work will be substantially completed within 120 consecutive calendar days after the date when the Contract Time commences to run as provided in Notice to Proceed, and completed and ready for final payment in accordance with the General Conditions within 150 consecutive calendar days after the date when the Contract Time commences to run. 00500-1 • • 4. Liquidated Damages: Owner and Contractor recognize that time is of the essence of this Agreement and the Owner will suffer financial loss if the Work is not completed within the times specified in above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense, and difficulties involved in proving the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay Owner Three Hundred Dollars ($300.00) for each day that expires after the time specified in Paragraph 3 for Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the time specified in Paragraph 3 above for final payment or any proper extension thereof granted by Owner, Contractor shall pay Owner Three Hundred Dollars ($300.00) for each day that expires after the time specified in Paragraph 3 for completion and readiness for final payment. 5. That within 30 days of receipt of an approved payment request, the Owner shall make partial payments to the Contractor on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by the Contractor, LESS a retainage of 10 percent until the project is 50 percent complete. Thereafter, there will be no additional retainage assessed for the project. This retainage is to be withheld by the Owner until all work within a particular part has been performed strictly in accordance with this Agreement and until such work has been accepted by the Owner. 6. That upon submission by the Contractor of evidence satisfactory to the Owner that all payrolls, material bills, and other costs incurred by the Contractor in connection with the construction of the work have been paid in full, final payment on account of this Agreement shall be made within 60 days after the completion by the Contractor of all work covered by this Agreement and the acceptance of such work by the Owner. 7. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the Owner shall deem the Surety or Sureties upon such bond to be unsatisfactory or if, for any reason such bond ceases to be adequate to cover the performance of the work, the Contractor shall, at his expense, within 5 days after the receipt of notice from the Owner, furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the Owner. In such event, no further payment to the Contractor shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the Owner. 8. No additional work or extras shall be done unless the same shall be duly authorized by appropriate action by the Owner in writing. 00500-2 • IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above written, in three (3) counterparts, each of which shall, without proof or accounting for the other counterpart be deemed an original Contract. SEAL: APAC Arkansas Inc., McClinton-Anchor Div CONTR OR WITNESSES: By Onta, ni • 46_, via -r/zat .Q- l Title CITY OF FAYETTEVILLE, ARKANSAS Air ST: OWNER /,' //�v1(7 -1-/ By %1444 Clerk Mayor Approved as to form: Attorney for Owner , f" o r ` " 4 .• 1S a i > Nt T, k 00500-3 City of Fayetteville,Arkansas Budget Adjustment Form Budget Year Department: Sales Tax Capital Improvement Fund Date Requested Adjustment# 1997 Division: 01/21/97 Program: Project or Item Requested: Project or Item Deleted: Funding is requested for Arlington Terrace and Trust Street None.Use of fund balance is proposed for this adjustment. Improvements. • Justification of this Increase: Justification of this Decrease: The bids for improvements to Trust Street were opened last week. Project funding for this project reverted to fund balance at the end of 1996. Arlington Terrace Street improvements are scheduled for bid later this year. • Increase Account Name Amount Account Number Project Number Street Improvements • 251,841 4470 9470 5809 00 95020 Decrease Account Name Amount Account Number Project Number Use of Fund Balance 251,841 4470 0947 4999 99 Approval Signatures Budget Office Use Only nested By Type: A B C D IE I F -9/ dget d' for Date of Approval epartment Director Posted to General Ledger 1 [2:7/97 Admin. Ser}t�� ��icesDirect Entered in Category Log 11//' Mayor C:\APP\97BUD\97WORK\BADJFORM.WK3 Budget Office Copy 2-27_ • / i r.. STAFF REVIEW FORM AGENDA REQUEST XXXX CONTRACT REVIEW GRANT REVIEW For the Fayetteville ' s City Mayor ' s signature . MICROFILMED FROM: Wayne Ledbetter Engineering Public Works Name Division Department ACTION REQUIRED: Approval of Change Order 1 to the Contract for Construction of Trust St. Street and Drainage Improvements with APAC Arkansas Inc . , McClinton-Anchor in the amount of $ 7, 097 . 50 . COST TO CITY: $ 7 , 097 . 50 $ 265, 000 Trust Street Cost of this Request Category/Project Budget Category/Project Name 4470-9470-5809-00 $ 235, 619 Street Improvements Account Number Funds Used To Date Program Name 95020-0020 $ 29, 381 Sales Tax Project Number Remaining Balance Fund BUDGET EVIEW: xxxx Budgeted Item Budget Adjustment Attached BITVEICittinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: $7/47 Account Date ADA Coordinator Date 'Z?-q, r F-2,-97 Cit At o y Date I�ernal Auditor 583 Date Purchasing Officer Date STAFF RECOMMENDATION: Staff recommends that the Council approve the Change Order with McClinton-Anchor for the Trust St. Street and Drainage Improvements. AV A. Diz 01/q7 (:: 'vision Head Date Cross Reference C Date 2 New Item: Yes epartment Director Date t7'l\r\ cr? Prey Ord/Res #: Admi strativ S ices Director Date Orig Contract Date: Ma or Date FAYETTE`'I LLE . . THE CITY OF FAYETTEVILLE,ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Mayor Fred Hanna Thru: Kevin Crosson, Public Works Director Charles Venable, Assistant Publi Worts Director Don Bunn, City Engineer I'Ap 13 From: Wayne Ledbetter, Engineeringp Date: August 19, 1997 RE: Trust St. Street and Drainage Improvements Trust Street will be a twenty-one (21) foot (measured from back of curb to back of curb) wide paved section beginning at the intersection of Assembly Road and ending approximately 450 ft east. The pavement section will be concrete with curb and shall have pedestrian sidewalk constructed on the south side. Additional improvements include offsite drainage construction on Vinson, Fallin, and Assembly to convey stormwater from areas that surround Trust Street. During this construction we have encountered some situations that require changing from the Original Plans. These changes are as follows: Change Order No. 1 will delete a headwall ; add some pipe, a F.E.S., and a junction box. There will be some pipe reconstruction and changing of Type'C' inlets to Type 'MO' inlets. Also, there will be some 4-inch underdrain to construct and a change on the type of ditch paving to be built. Furthermore, there are other miscellaneous items that encompasses this change order. The accompanying letter enumerates each item. $ 251,840.80 was budgeted for the construction contract with McClinton Anchor. The original bid was $ 218,992.00 with a contingency of$ 32,848.80. Staff Recommendation. The Staff recommends that the Mayor approve this Change Order to the construction contract with McClinton Anchor for the construction of Trust Street. This amount is $ 7,097.50. • CHANGE ORDER (Instructions on reverse side) No. 1 PROJECT TV T ST 1 A-11Jr46E 1r►1 vEtri - )TS DATE OF ISSUANCE ...11.7PS1 q 7 EFFECTIVE DATE OWNER G(1y 0? F4yetitoak OWNER's Contract No. qt,^74 CON TRACTOR 4` Sa S C' ENGINEER Olt) of Fetic t1 eis IIC i&a:1 -., -ItrielurrPu '. You are directed to make the following changes in the Contract Documents. Description: I CUIth ed. Reason for Change Order: 5 a (A 0L Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times Z'g q9 Z.d0 Substantial Completion: la) $ Ready for final payment: 150 days or dates Net changes from previous Change Orders No. to No. Net change from previous Change Orders No. to No. $ N/A. Nf// days Contract Price prior to this Change Order Contract Times prior to this Change Order Z 1 Q 619 2.0© Substantial Completion: AS4 ,I $ / Ready for final payment: N iJ,4 days or dates Net Increase(decrease)of this Change Order r crease decrease)of this Change Order $ 7,099. 5v days Contract Price with all approved Change Orders Contract Times with all approved Change Orders $ 2V D t�D Substantial Completion: ) i / Ready for final payment: .I$d d 5� days or dates RECOMMENDED: APPROP ACCEPT By: /`^ By: By: 1' 4er ut on Signature) Contractor(Authorized Signature) Date: I Date: Date: 07/:30/✓°? EJCDC No. 1910-8-B (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America. FAYETTEVILLE . • THE CITY OF FAYETTEVILLE,ARKANSAS July 18, 1997 Mr. Ken Selby, Estimating McClinton Anchor P.O. Box 1367 Fayetteville, AR 72702 RE: Trust St. Street and Drainage Improvements Fayetteville, Arkansas Change Order No. 1 Dear Mr. Selby: Please find enclosed revisions of the Plans for the above mentioned project. I respectfully request that you review these and confirm your prices of the construction items not included in the original quantities. These changes, which have been discussed with you and your people previously, are as follows: 1. Delete headwall at Station 5+18.89 on Sheet 5 of the original Plans and add 4 LF of 30" RCP @ 4.0%. This additional pipe will increase the total 40 LF of 30"RCP. 2. Construct a 4 ft diameter Junction Box with a 30" Flared End Section @ Station 5+22.89. Construct Junction Box per City Standard 'MO'Detail (enclosed). 3. Reconstruct 64 LF of 18" RCP from Station 2+15 Rt. to Station 2+79. Construct a 4 ft diameter Junction Box @ Station 2+79. Construct Junction Box per City Standard 'MO' Detail (enclosed). 4. Construct 4 ft diameter'MO' Drop Inlets(2) on Vinson instead of Type C Drop Inlets per City Standard 'MO' Detail(enclosed). 5. Construct approximately 100 LF of 4-inch Diameter Underdrain in accordance with the Underdrain Detail on Sheet 14 of the original Plans. 6. Move the Headwall @ Station 4+69.89 to Station 4+47.89 on Sheet 5 of the original Plans and add 16 LF of 36" RCP @ 12.5.0%. This reduces the length of the ditch paving from 65.5 LF @ 7.0%to 49.5 LF @ 6.9% and increases the total of 36" RCP to 28 LF at this location. 1 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 • 7. Move Type 'A' Drop Inlet @ Station 0+45 Lt. to 0+49 Lt. This changes the original length of 26 ft of 24" RCP to 30 ft of 24" RCP ( Sta 0+19 to Sta 0+49). This pipe is to remain @ 4.0%. The original 145 ft of 18"RCP from Station 0+45 to 1+90 will be 141 ft from Station 0+49 to 1+90 @ 14.2%. 8. Concrete ditch along Assembly from Station 3+89.39 to Station 4+47.89 shall be changed from the original trapezoidal shape to a hybrid of part retaining wall along the street side and trapezoidal shape on the property owner's side. This detail was submitted as Field Order No.1. This change will reduce the original amount of concrete ditch from 150 SY to 105 SY. The original amount of 15 CY of retaining wall will increase to 26 CY. 9. Field Order No.2 showed the Sewer Reconnects at Station 2+76 and Station 3+90 for Sheet 5 of the original Plans. These sewer reconnects were not included in the original quantities. This would increase the quantity to 4. The changes in pay quantities are as follows: No. Item Unit Estimated Quantity Original Revised 15 30-inch Reinforced Concrete Pipe LF 36 40 16 36-inch Reinforced Concrete Pipe LF 69 85 20 Type 'C' Drop Inlets EA 3 1 26 Headwall @ Station 4+69.89 EA 1 1 27 Headwall @ Station 5+18.89 EA 1 0 29 Concrete Ditch Paving SY 150 65 43 Retaining Wall CY 15 28 46 Reconnection of sewer services EA 2 4 49 Type 'MO' Drop Inlets (4' Dia.) EA 0 2 50 Type 'MO' Junction Boxes (4' Dia.) EA 0 2 51 30-inch F.E.S. w/ Curtain Wall EA 0 1 52 Reconstruct 18' RCP LF 0 64 53 4-inch Diameter Underdrain LF 0 100 Items 15, 16, 20, 26, 27, 29, and 43 in the "original " bid quantities. Items 49, 50, 51, 52, and 53 are new items that you have quoted via telephone and fax. 2 The quantities and prices of items before the Change Order are as follows: No. Item Unit Price Estimated Total ($) Quantity ($) 15 30-inch Reinforced Concrete Pipe 41.00 36 1476.00 16 36-inch Reinforced Concrete Pipe 56.00 69 3864.00 20 Type 'C' Drop Inlets 1930.00 3 5790.00 26 Headwall @ Station 4+69.89 1800.00 1 1800.00 27 Headwall @ Station 5+18.89 2200.00 1 2200.00 29 Concrete Ditch Paving 32.50 150 4875.00 43 Retaining Wall 410.00 15 6150.00 46 Reconnection of sewer services 345.00 2 690.00 TOTAL $ 26,845.00 Price and quantities of items after the Change Order is as follows: No. Item Unit Price Revised Total ($) Quantity ($) 15 30-inch Reinforced Concrete Pipe 41.00 40 1640.00 16 36-inch Reinforced Concrete Pipe 56.00 85 4760.00 20 Type 'C' Drop Inlets 1930.00 1 1930.00 26 Headwall @ Station 4+69.89 1800.00 1 1800.00 27 Headwall @ Station 5+18.89 2200.00 0 0.00 29 Concrete Ditch Paving 32.50 105 3412.50 43 Retaining Wall 410.00 26 10660.00 49 Type 'MO' Drop Inlets (4' Dia) 1750.00 2 3500.00 50 Type 'MO' Drop Inlets (4' Dia) 1750.00 2 3500.00 51 30-inch F.E.S. w/Curtain Wall 600.00 1 600.00 52 Reconstruct 18" RCP 10.00 64 640.00 53 4-inch Diameter Underdrain 15.00 100 1500.00 TOTAL $ 33,942.50 The Net Change Order Amount = Revised Total - Original Total of the items enumerated above. $ 33,942.50 - $26,845.00 = $ 7,097.50 3 Please review this change order data and confirm by signing the accompanying EJCDC Change Order. Find enclosed a copy of your price quotes for the new items along with a copy of previous Field Orders and recent revisions of the Plans. These recent revisions are the focus of this Change Order. Thank you for your cooperation regarding this matter. If you have any questions please contact this office at 501-444-3417. Sincerely, 061711(‘Ai Albert Wayne tedbetter, P.E. Staff Engineer Enclosures cc: File 4 nca. ' ' a Ghrig c oral a , //- 3 - 17 STAFF REVIEW FORM 19'pi2-c /9Q k AGENDA REQUEST XXXX CONTRACT REVIEW e=i'S GRANT REVIEW MICROFILMED the Fayetteville ' s City Mayor ' s signature . MICROFILMED FROM: Wayne Ledbetter Engineering Public Works Name Division Department ACTION REQUIRED: Approval of Change Order 2 to the Contract for Construction of Trust St. Street and Drainage Improvements with APAC Arkansas Inc . , McClinton-Anchor in the amount of $ 25, 705 . 00 and a budget adjustment. COST TO CITY: S 25, 705 . 00 $ 251, 841 Trust Street Cost of this Request Category/Project Budget Category/Project Name 4470-9470-5809-00 $ 229, 869 Street Improvements Account Number Funds Used To Date Program Name 95020-0020 $ 21, 972 Sales Tax Project Number Remaining Balance Fund BUDGET xxxx Budgeted Item xxxx Budget Adjustment Attached B dget oordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: ail.} ///02 47 Acc ntin Ma g r Date Coordinator Date ,.....A9( 1 ? r 11-12 -6/7 i City Att ney Date I rnal Auditor :563 Date A)v M Ik-ra-grl Purchasing Officer Date STAFF RECOMMENDATION: Staff recommends that the Council approve the Change Order with McClinton-Anchor for the Trust St. Street and Drainage Impro ts. ision Head Date Cross Reference /tbdi7 New Item: Yes Department Director Date / 1 _. II( �.3/ �7 Prev Ord/Res #: Admini ' 'ervices Director Date Sri >/Aiq Orig Contract Date: Mayo Date • FAYETTEVILLE . THE CITY OF FAYETTEVILLE,ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Mayor Fred Hanna Thru: Kevin Crosson, Public Works Director Charles Venable, Assistant Public Works Director Don Bunn, City Engineer From: Wayne Ledbetter, EngineeringPir Date: November 10, 1997 RE: Trust St. Street and Drainage Improvements Trust Street will be a twenty-one(21) foot (measured from back of curb to back of curb) wide paved section beginning at the intersection of Assembly Road and ending approximately 450 ft east. The pavement section will be concrete with curb and shall have pedestrian sidewalk constructed on the south side. Additional improvements include offsite drainage construction on Vinson, Fallin, and Assembly to convey stormwater from areas that surround Trust Street. During this construction we have encountered some situations that require changing from the Original Plans. These changes are as follows: Change Order No. 2 will amend the Clearing and Grubbing, Site Preparation, and Trench Excavation System items. It will reduce the Common Excavation and delete the Compacted Embankment items. Because of having to raise the road due to existing utilities, it will add Items 54, 55, 55, and 58. Item 60 provides ACHM overlay to cover the utilities crossings of this job plus other old utility crossings. Furthermore, there are other miscellaneous items that encompasses this change order. The accompanying letter enumerates each item. $ 251,840.80 was budgeted for the construction contract with McClinton Anchor. The original bid was $ 218,992.00 with a contingency of$ 32,848.80. Staff Recommendation. The Staff recommends that the Mayor approve this Change Order to the construction contract with McClinton Anchor for the construction of Trust Street. This amount is $25,705.00. 55 , it-'GG`.e/v CHANGE ORDER (Instructions on reverse side) No. Z PROJECT TTZcl'i T- i4i1V4GE iMIRZoVtIPENT'S DATE OF ISSUANCE ,1/U3/q7 EFFECTIVE DATE OWNER CITY OF FA Ye E JIEEE .-I. OWNER's Contract No. %^7(9 CONTRACTOR APB 4gle-AltrAS liNC. ENGINEER CITY OF' FAY TEVau. fit.ap JmN ,4 MaZ At/, You are directed to make the following changes in the Contract Documents. Description: wit E A 7 Reason for Change Order: SEE 101) Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times • p/ q��. DO Substantial Completion: IZO U Ready for final payment: 150 days or dates Net changes from previous Change Orders No. to No. Net change from previous Change Orders No. to No. ?,041.50 7 days Contract Price prior to this Change Order. Contract Times prior to this Change Order $ z24,/ 089.5-o Substantial Completion: 1Z7 Ready for final payment:_ 157 days or dates Net Increase(decrease)of this Change Order Net Increase(decrease)of this Change Order $ 25 7�.00 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Z4 /G1 A. Substantial Completion: it 1 Y Ready for final payment: 7 I ul days or dates RECOMME D APPROV �//�%v✓v ACCEPTED: 1 /442.Z.0 4. 6e,_, Engineer(Auth zed ':,ature) !Owner(Authorized Signature) Contractor(Authorized Signature) Date: 0 3 J I Date: // /,3 '/ 7 Date: /1/05 97 EJCDC No. 1910-8-B (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America. FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS November 3, 1997 Mr. Ken Selby, Estimating McClinton Anchor P.O. Box 1367 Fayetteville, AR 72702 RE: Trust St. Street and Drainage Improvements Fayetteville, Arkansas Change Order No. 2 Dear Mr. Selby: Please find enclosed revisions of the Quantities and Bid Items for the above mentioned project. I respectfully request that you review these and confirm price changes on these construction items. These changes, which have been discussed with you and your people previously, are as follows: 1. Item 1: Clearing and Grubbing Trees. This Lump Sum item needs to be revised to include the additional work along Vinson and additional work on Trust. An additional amount of$2,000.00 has been requested. 2. Item 2: Site Preparation. This Lump Sum item needs to be revised to include additional work This item will include claims for some delays and work done by the Contractor due to changes on grades and locations of street, drainage, driveways, and other miscellaneous items to accommodate the existing site utilities and features. The following enumerates such items: 1. Additional construction staking due to changes. 2. Delays due to modification of grades and locations of construction items. These items were changed to best fit the existing conditions and provide the best product for this project. 3. Grading adjacent yards to accommodate field determined structures. 4. Building a berm around the energy dissipator. 5. Providing information on rock formation to help relocate structure. 6. Running into existing utilities and changing the scope of work. (i.e. the retaining wall on the east end of the project was not built due to water and sewer conflicts. However, underdrain was installed to help drain 1 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 subsurface water into storm sewer. 7. Sawcutting and removing existing asphalt at Fallin to make repairs and prepare for overlay. 8. Sawcutting and removing concrete driveway. You have requested an additional $6,000.00 to cover the extra work involved in this bid item. 3. Item No. 3, Common Excavation. Reduce from 800 CY to 400 CY due to not using the Select Hillside Material. 400 CY @ $12.00/CY. This amounts to $ 4800.00. 4. Item No. 5, Compacted Embankment 12" Subgrade Fill (Select Hillside Material). Eliminate 400 CY of this "Hillside Material" @ $13.50/CY. This amounts to $ 5400.00. 5. Item No. 31, Guard Rail. Increase from 70 Lin Ft to 275 Lin Ft. 205 LF @ $30.00/ LF amounts to a $6150.00 increase. 6. Item No. 48, Trench Excavation System. Due to extra depth trench excavation not included in the original scope, extra compensation is warranted. You have requested an extra $2,200. 7. Item No. 54, Raise Type 'A' Inlets to accommodate the changing of grades due to existing utilities. Five Type 'A' Inlets @ $400.00/EA. 8. Item No. 55, Raise Type 'MO' Junction Box. One @ $400.00/EA. 9. Item No. 56, Extra excavation of structures to accommodate matching existing conditions. Lump Sum @ $1000.00. 10. Item No. 57, Extra depth trench excavation for storm sewer and dealing with existing utilities at this extra depth. Lump Sum @ $ 3,125.00. 11. Item No. 58, Subgrade Preparation. In deleting the Hillside Material a pay item to prepare the pavement subgrade for concrete was needed. 1100 SY @ $ 2.00/ SY. This item including adjusting grades to leave the existing gas lines(one a 4 inch high pressure) in their present location. This amounts to $ 2200.00. 12. Item No. 59, Reinforced concrete deck. This concrete covers a portion of the drainage ditch on Assembly. 3 CY+/- @ $410.00/CY. This amounts to approximately $1230.00. 13.. Item No. 60, ACHM Overlay on Assembly and Fallin. This overlay will be approximately 2 inches in depth on Assembly and 5 inches on a portion of Fallin. This 2 covers existing pipe crossings and utility crossings from this project. 200 TN @ $40.00/ TN. This amounts to $8,000.00. 14. Item No. 61, Raise Junction Box on Vinson to accommodate extra depth storm sewer. One @ $800.00/EA. 15. Item No. 62, Driveway Trench Drain. A trench drain was installed in a driveway to help prevent water from running down driveway to yard. This drain's outfall is the drop inlet at Trust. This pay item includes approximately 13 Lin Ft of polydrain, 20 Lin Ft of 4" PVC, tying into existing drop inlet, and removing and disposing of part of driveway. Lump Sum @ $800.00. The changes in pay quantities are as follows: No. Item Unit Estimated Quantity Original Revised 1 Clearing and Grubbing LS 1 1 2 Site Preparation LS 1 1 3 Common Excavation CY 800 400 5 Compacted Embankment 12" Subgrade Fill (Select Hillside Material) CY 400 0 31 Guard Rail LF 70 275 48 Trench Excavation System EA 1 1 54 Raise Type 'A' Inlets EA 0 5 55 Raise Type 'MO' JB EA 0 1 56 Extra Structure Excavation LS 0 1 57 Extra Depth Trench Excavation LS 0 1 58 Subgrade Preparation SY 0 1100 59 Reinforced concrete deck CY 0 3 60 ACHM Overlay TN 0 200 61 Extra depth Junction Box @ Vinson EA 0 1 62 Trench Drain EA 0 1 Items 3, 5, and 3 lare in the "original " bid quantities. Items 54, 55, 56, 57, 58,59, 60, 61, and 62 are new items that you have quoted or mentioned via telephone, notes and/or fax. 3 The quantities and prices of items before the Change Order are as follows: No. Item Unit Price Estimated Total ($) Quantity ($) 1 Clearing and Grubbing 6600.00 1 6600.00 2 Site Preparation 6400.00 1 6400.00 3 Common Excavation 12.00 800 9600.00 5 Compacted Embankment 12" Subgrade Fill (Select Hillside Material) 13.50 400 5400.00 31 Guard Rail 30.00 70 2100.00 48 Trench Excavation System 2100.00 1 2100.00 TOTAL $ 32,200.00 Price and quantities of items after the Change Order is as follows: No. Item Unit Price Revised Total ($) Quantity ($) 1 Clearing and Grubbing 6600.00 1 8600.00 2 Site Preparation 6400.00 1 12400.00 3 Common Excavation 12.00 400 4800.00 5 Compacted Embankment 12" Subgrade (Select Hillside Material) 13.50 0 0 31 Guard Rail 30.00 275 8250.00 48 Trench Excavation System 2100.00 1 4300.00 54 Raise Type 'A' Inlets 400.00 5 2000.00 55 Raise Type 'MO' JB 400.00 1 400.00 56 Extra Structure Excavation 1000.00 1 1000.00 57 Extra Depth Trench Excavation 3125.00 1 3125.00 58 Subgrade Preparation 2.00 1100 2200.00 59 Reinforced Concrete Deck 410.00 3 1230.00 60 ACHM Overlay 40.00 200 8000.00 61 Extra depth Junction Box @ Vinson 800.00 1 800.00 62 Trench drain 800.00 1 800.00 TOTAL $ 57,905.00 4 • The Net Change Order Amount= Revised Total - Original Total of the items enumerated above. $ 57,905.00 - $32,200.00 = $ 25,70.5.00 Please review this change order data and confirm by signing the accompanying EJCDC Change Order. This project has mandated several items of extra work due to changes in grade and location, dealing with existing utilities, and/or other circumstances. This change order and the previous change order covers extra work that you claim from the beginning of the project to the date of this document. Please let me know if this is correct. Remember this change order does not reflect reconciliation on all existing pay items or possibly some new unit pay items. Thank you for your cooperation regarding this matter. If you have any questions please contact this office at 501-444-3417. Sincerely, efOr e •• 3,;/,, Albert Wayne Ledbe•er, P.E. Staff Engineer Enclosures cc: Don Bunn, P.E., City Engineer File 5 / es. I- q7 t I9- Pitc 21- STAFF REVIEW FORM GAnjr• or,#/, '3 AGENDA REQUEST E hs, XXXX CONTRACT REVIEW GRANT REVIEW Tr'^S'i f For the Fayetteville ' s City Mayor ' s signature . FROM: MICROFILMED Wayne Ledbetter Engineering Public Works Name Division Department ACTION REQUIRED: Approval of Change Order 3 and Reconciliation of Quantities to the Contract for Construction of Trust Street and Drainage Improvements with APAC Arkansas Inc . , McClinton-Anchor in the amount of $ -4, 436 .36 . COST TO CITY: S 0 .00 $ 257 , 977 Trust Street Cost of this Request Category/Project Budget Category/Project Name 4470-9470-5809-00 $ 257 , 977 Street Improvements Account Number Funds Used To Date Program Name 95020-0020 $ 0 Sales Tax Project Number Remaining Balance Fund BUDGET REVIEW: xxxx Budgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Accogn r Dat A Coordinat Date / (t ' l -9e ... C' Attor y Date I ernal Auditor Date V U 1,_,t_SZ Purchasing Officer Date STAFF RECOMMENDATION: Staff recommends that the Mayor approve the Change Order with McClinton-Anchor for the Trust St. Street and Drainage Impro - ts. drn Head Date Cross Reference /. / ‘-1 4tS New Item: Yes Department Director Date VkAj l T� Prey Ord/Res #: Administrative nS ices Director D to — C/Vi Orig Contract Date: Ma(7114e Date FAYETTEVILLE - .. . THE CITY OF FAYETTEVILLE,ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Mayor Fred Hanna Thru: Kevin Crosson, Public Works Director _ / Charles Venable, Assistant Public Works Director(� Don Bunn, City Engineer From: Wayne Ledbetter, Engineering Date: June 1, 1998 RE: Trust St. Street and Drainage Improvements Trust Street is a twenty-one (21) foot (measured from back of curb to back of curb) wide paved section beginning at the intersection of Assembly Road and ending approximately 450 ft east. The pavement section is concrete with curb and has pedestrian sidewalk constructed on the south side. Additional improvements include offsite drainage and street construction on Vinson, Fallin, and Assembly to convey stormwater from areas that surround Trust Street. During this construction we have encountered some situations that require changing from the Original Plans. These changes are as follows: Change Order No. 3 will delete Item 6: Undercut and Backfill, Item 35: Transplanting Trees, and Item 47: Handrail. It will add curb and gutter to the original quantity(Pay Item 36). Because of adding a yard drain and other miscellaneous work, it will add Items 63,64,65,66,67and,68. Due to the rainstorm we had in January and water being diverted above Vinson we had some erosion problems that needed to be addressed. Item 69 addresses this problem. The accompanying letter enumerates each item. This change order includes reconciliation of quantities. $ 251,840.80 was budgeted for the construction contract with McClinton Anchor. The original bid was $ 218,992.00 with a contingency of$ 32,848.80. The total earned to date for this contract which includes this change order is $ 247,358.14. This amounts to being approximately $4,400 under budget. Staff Recommendation. The Staff recommends that the Mayor approve this Change Order to the construction contract with McClinton Anchor for the construction of Trust Street. This amount is ($ 4,436.36). FAYETTEVI LLE THE CITY OF FAYETTEVILLE,ARKANSAS April 13, 1998 Mr. Ken Selby, Estimating McClinton Anchor P.O. Box 1367 Fayetteville, AR 72702 RE: Trust St. Street and Drainage Improvements Fayetteville, Arkansas Change Order No. 3 and Reconciliation of Quantities Dear Mr. Selby: Please find enclosed revisions of the Plans for the above mentioned project. I respectfully request that you review these and confirm your prices of the construction items not included in the original quantities. These changes are noted on the accompanying spreadsheet as (C3) and are as follows: 1. Item 6: Undercut & Backfill. Delete this Bid Item. 2. Item 35: Transplanting Trees. Delete this Bid Item. 3. Item 36: Concrete Curb and Gutter. Add forty-nine linear feet of concrete curb and gutter to original quantity of ninety feet. One hundred thirty-nine linear feet @ $ 10.50 per linear feet. 4. Item 47: Handrail. Delete this Bid Item. 5. Item 63: Yard Drain. Construct yard drain on Fallin St. This included approximately 15 LF of 8" PVC, a driveover reinforced concrete headwall, removing and reconstructing the concrete ditch paving and all incidentals to complete the work. One @ $ 1,300.00 per each. • 6. Item 64: Furnishing and Install 2" Manhole Risers. These were used to adjust the manholes for the ACHM overlay. Three @ $ 60.00 per each. 7. Item 65: Furnishing and Install Boxwood Plants. These replaced plants at Rahat 1 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 • • residence. Six @ $ 40.00 per each. 8. Item 66: Furnish and Install Topsoil. Provide topsoil if needed that is not considered part of original bid. Twenty cubic yards @ $ 17.00 per cubic yard. 9. Item 67: Furnish and Install Solid Sod. Provide solid sod at the end of Trust Street and extra sod at the energy dissipator.. One hundred forty-two and three tenths square yards @ $ 4.75 per square yard. 10. Item 68: Preparation Work for Additional Inlet. Concrete curb removal, concrete pipe removal, and mobilization for construction of additional drop inlet. Lump sum @ $ 1300.00. 1 1. Item 69: Restructure Slope Area on Vinson. Includes approximately 20 cubic yards of topsoil, 115 square yards of sod, and 10 ton rock rip-rap. These quantities are approximated for information only. The quantities will be whatever it takes to reconstruct the slope area. The slope area shall be constructed back to as close as possible to the condition before the rainstorm. The debris shall be cleaned up and the erosion on the yard be fixed. Lump sum @ $ 1514.00. Please note the accompanying spreadsheet. This reflects the revised original contract price with the Change Order 3 items included (this does not correlate to the revised contract price after Change Order 2) and the reconciliation of all quantities. The total earned to date for this contract is $ 247,358.14. The amount of the revised Contract Price after Change Order 2 was $ 251,794.50. Due to some deletions and underruns of some quantities, the total change order amount including reconciliation is the $ 247,358.14 minus $ 251,794.50. This equates to a net decrease of( $ 4,436.36 ). Please review this change order data and confirm by signing the accompanying EJCDC Change Order. Thank you for your cooperation regarding this matter. If you have any questions please contact this office at 501-444-3417. Sincc/erely, Albert Wayn edbetter, P.E. Staff Engineer Enclosures cc: File 2 RECEOVED MAY 1519 CHANGE QRDE 3(Instructions on reverse side) No. v PROJECT ..TP ST..ST. 4 ' AiN4cE im't o(ErnENT' QQ DATE OF ISSUANCE 41/0 j9 P • EFFECTI‘E DATE OWNER CITY vF FR1E17L IhV OWNER's Contract No. f6^ 76 CONTRACTOR .iere4C A N Ilg. ENGINEER G rrY OF FAYEvrEI/iu€ IlleaI>Vmu —ANCHOR- PIV. You are directed to make the following changes in the Contract Documents. Description: '5EE /--77AG ISD Reason for Change Order: EE ATTAc-1- 1 rt Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times 2/8 99 Z. d 0 Substantial Completion: 1 ZO $ , C� Ready for final payment: 150 days or dates Net changes from previous Change Orders No._L to No. Net change from previous Change Orders No. I to No. Z $ days Contract Price prior to this Change Order Contract Times prior to this Change Order $ iC)J4 CO Substantial Completion: �5 7 ` Ready for final payment: 1 e days or dates Net Increase(decrease)of this Cha e Order Net Increase(decrease)of this Change Order $ (44%.3 7 o days Contract Price with all approved Change Orders Contract Times with all approved Change Orders $ 2/1 r/ 3C Q. 144- Substantial Completion: 15 7r� `T (1 /V Ready for final payment: days fr9te` RECOMM NDE APPROV ACCEPTE By:L��C^E : / fr , D B y: y �i�`�UEngineer(Authzed( * BY4I r(A thori ed Signature) Contractor(Authorized Signature) Date: 4/f0//ut(JQ Date: i / I Date: .. /q0' EJCDC No. 1910-8-B (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America. Change Order 3 and Reconciliation of Quantities for Trust St.Street and Drainage Improvements Bid Item Description Unit Unit Price Plan Qty Plan($) Plus Qty Minus Qty Final Qty ($)Earned to Date 1(C2) Clearing&Grubbing LS $8,600.00 1.00 $8,600.00 0.00 0.00 1.00 $8,600.00 2(C2) Site Preparation LS $12,400.00 1.00 $12,400.00 0.00 0.00 1.00 $12,400.00 3(C2) Common Excavation CY $12.00 400.00 $4,800.00 0.00 0.00 400.00 $4,800.00 4 Rock Excavation CY $150.00 50.00 $7,500.00 0.00 36.00 14.00 $2,100.00 5(C2) Comp. Emb. 12"Subg. Fill CY $13.50 0.00 $0.00 0.00 0.00 0.00 $0.00 6(C3) Undercut&Backfill CY $20.00 0.00 $0.00 0.00 0.00 0.00 $0.00 7 Aggr. Base Course TN $15.00 400.00 $6,000.00 16.00 0.00 416.00 $6,240.00 8 6"Aggr. Base Driveway SY $7.50 50.00 $375.00 207.70 0.00 257.70 $1,932.75 9 Concrete Driveway SY $29.50 300.00 $8,850.00 0.00 61.50 238.50 $7,035.75 10 6"Concrete Pavement SY $26.50 1100.00 $29,150,00 0.00 0.00 1100.00 $29,150.00 11 ACHM Sur.w/Conc. Patch SY $33.00 40.00 $1,320.00 19.33 0.00 59.33 $1,957.89 12 Erosion Control LS $2,900.00 1.00 $2,900.00 0.00 0.00 1.00 $2,900.00 13 18"RCP LF $24.00 600.00 $14,400.00 0.00 21.00 579.00 $13,896.00 14 24"RCP LF $31.00 26.00 $806.00 0.00 0.00 26.00 $806.00 15(C1) 30"RCP LF $41.00 40.00 $1,640.00 0.00 0.00 40.00 $1,640.00 16(C1) 36"RCP LF $56.00 85.00 $4,760.00 0.00 1.00 84.00 $4,704.00 17 48"RECP LF $104.00 24.00 $2,496.00 0.00 0.00 24.00 $2,496.00 18 18"FES w/Curtain Wall EA $500.00 2.00 $1,000.00 0.00 0.00 2.00 $1,000.00 19 Trench Grating LF $180.00 16.00 $2,880.00 0.00 4.00 12.00 $2,160.00 20(C1) Type'C'Drop Inlets EA $1,930.00 1.00 $1,930.00 0.00 0.00 1.00 $1,930.00 21 Type'A'Drop Inlets EA $2,470.00 5.00 $12,350.00 0.00 0.00 5.00 $12,350.00 22 Junction Box EA $2,800.00 1.00 $2,800.00 0.00 0.00 1.00 $2,800.00 23 8'x 6'Drop Structure EA $9,500.00 1.00 $9,500.00 0.00 0.00 1.00 $9,500.00 24 Conc. Energy Dissipator EA $13,950.00 1.00 $13,950.00 0.00 0.00 1.00 $13,950.00 25 Driveway Headwalls EA $1,000.00 3.00 $3,000.00 0.00 0.00 3.00 $3,000.00 26 Headwall @ 4+69.89 EA $1,800.00 1.00 $1,800.00 0.00 0.00 1.00 $1,800.00 27(C1) Headwall @ 5+18.89 EA $2,200.00 0.00 $0.00 0.00 0.00 0.00 $0.00 28 Rip Rap CY $36.00 30.00 $1,080.00 0.00 9.85 20.15 $725.40 29(C1) Concrete Ditch Paving SY $32.50 105.00 $3,412.50 0.00 25.00 40.00 $1,300.00 30 Concrete Sidewalk SY $21.00 175.00 $3,675.00 0.00 2.08 172.92 $3,631.32 31(C2) Guard Rail LF $30.00 275.00 $8,250.00 0.00 19.00 256.00 $7,680.00 32 Maintenance of Traffic LS $2,700.00 1.00 $2,700.00 0.00 0.00 1.00 $2,700.00 33 Seeding and Mulching AC $5,800.00 0.35 $2,030.00 0.00 0.00 0.35 $2,030.00 34 Planting Trees EA $315.00 6.00 $1,890.00 0.00 1.00 5.00 $1,575.00 35(C3) Transplanting Trees EA $400.00 0.00 $0.00 0.00 0.00 0.00 $0.00 36(C3) Conc.Curb&Gutter LF $10.50 139.00 $1,459.50 0.00 0.00 139.00 $1,459.50 37 6"PVC C900(DR14)W.L. LF $16.50 400.00 $6,600.00 22.00 0.00 422.00 $6,963.00 38 Fire Hydrant EA $1,520.00 1.00 $1,520.00 0.00 0.00 1.00 $1,520.00 39 Ductile Iron Fittings LB $3.80 300.00 $1,140.00 0.00 0.00 300.00 $1,140.00 40 8"x 6"T.Sleeve&Valve EA $1,080 1.00 $1,080.00 0.00 0.00 1.00 $1,080.00 41 8"PVC Sewer Line(SDR 26) LF $30.50 240.00 $7,320.00 0.00 5.00 235.00 $7,167.50 42 Concrete Sewer Manhole EA $1,030.00 1.00 $1,030.00 0.00 0.00 1.00 $1,030.00 43(C1) Retaining Wall CY $410.00 26.00 $10,660.00 12.43 0.00 40.43 $16,576.30 44 Adjust Manhole to Grade EA $100.00 2.00 $200.00 0.00 0.00 2.00 $200.00 45 Reconnect Water Services EA $270.00 8.00 $2,160.00 0.00 0.00 8.00 $2,160.00 46 Reconnect Sewer Services EA $345.00 2.00 $690.00 5.00 0.00 7.00 $2,415.00 47(C3) Handrail LF $58.00 0.00 $0.00 0.00 0.00 0.00 $0.00 48(C2) Trench Excavation Safety LS $4,300.00 1.00 $4,300.00 0.00 0.00 1.00 $4,300.00 49(C1) Type'MO'Drop Inlets 4'Dia EA $1,750.00 2.00 $3,500.00 0.00 0.00 2.00 $3,500.00 50(C1) Type'MO'Junct.Box 4'Dia EA $1,750.00 2.00 $3,500.00 1.00 0.00 3.00 $5,250.00 51(C1) 30"FES w/Curtain Wall EA $600.00 1.00 $600.00 0.00 0.00 1.00 $600.00 52(C1) Reconstruct 18"RCP LF $10.00 64.00 $640.00 0.00 0.00 64.00 $640.00 53(C1) 4"Underdrain LF $15.00 100.00 $1,500.00 0.00 70.00 30.00 $450.00 54(C2) Raise Type'A'Inlets EA $400.00 5.00 $2,000.00 0.00 0.00 5.00 $2,000.00 55(C2) Raise Type'MO'Junction EA $400.00 1.00 $400.00 0.00 0.00 1.00 $400.00 56(C2) Extra Structure Excavation LS $1,000.00 1.00 $1,000.00 0.00 0.00 1.00 $1,000.00 57(C2) Extra Depth Trench Excay. LS $3,125.00 1.00 $3,125.00 0.00 0.00 1.00 $3,125.00 58(C2) Subgrade Preparation SY $2.00 1100.00 $2,200.00 0.00 0.00 1100.00 $2,200.00 59(C2) Reinf.Concrete Deck CY $410.00 3.00 $1,230.00 0.00 0.50 2.50 $1,025.00 60(C2) ACHM Overlay TN $40.00 200.00 $8,000.00 0.00 61.08 138.92 $5,556.80 61(C2) Extra Depth J.B.@ Vinson EA $800.00 1.00 $800.00 0.00 0.00 1.00 $800.00 62)C2) Trench Drain EA $800.00 1.00 $800.00 0.00 0.00 1.00 $800.00 63(C3) Yard Drain EA $1,300.00 1.00 $1,300.00 0.00 0.00 1.00 $1,300.00 64(C3) Furnish&Install MH Risers EA $60.00 3.00 $180.00 0.00 0.00 3.00 $180.00 65(C3) Furnish&Install Plants EA $40.00 6.00 $240.00 0.00 0.00 6.00 $240.00 66(C3) Furnish&Install Topsoil CY $17.00 20.00 $340.00 0.00 20.00 0.00 $0.00 67(C3) Furnish&Install Solid Sod SY $4.75 142.30 $675.93 0.00 0.00 142.30 $675.93 68(C3) Prep.Work for Add. Inlet LS $1,300.00 1.00 $1,300.00 0.00 0.00 1.00 $1,300.00 69(C3) Restruct.Slope on Vinson LS $1,514.00 1.00 $1,514.00 0.00 0.00 1.00 $1,514.00 Revised Original Contract Price incl $251,248.93 Acutual Quantities with $247,358.14 Change Order 3 C.O.#3 and Reconciliation