HomeMy WebLinkAbout4-97 RESOLUTION r
• -
• • •,
SCANN
RESOLUTION NO. 4-9 7 ED
A RESOLUTION AWARDING A CONTRACT IN THE
AMOUNT OF $647,856, PLUS A 15% CONTINGENCY
AMOUNT OF $97,178.40, TO APAC ARKANSAS, INC., A
DIVISION McCLINTON-ANCHOR, FOR THE
RECONSTRUCTION OF 24TH STREET; AND APPROVAL OF
A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby awards a contract in the amount of$647,856,
plus a 15% contingency amount of $97,178.40 to APAC Arkansas, Inc., a division of
McClinton-Anchor, for the reconstruction of 24th street; and authorizes the Mayor and City
Clerk to execute said contract. A copy of the contract is attached hereto marked Exhibit A and
made a part hereof.
Section 2. The City Council hereby approves a budget adjustment in the amount of
$745,035 increasing Street Improvements, Acct. No. 4470 9470 5809 00, Project 96043 by
decreasing Use of Fund Balance, Acct. No. 4470 0947 4999 99. A copy of the budget
adjustment is attached hereto marked Exhibit B and made a part hereof.
P ;S,SED AND APPROVED this 7th day of January , 1997.
" ` APPROVED:
V .
Ared' � na, Mayor
y N
1 l: v
ATTEST: -�
By: ,Q,0.( . /
Traci Paul, City Clerk
DOCUMENT 00500
CONTRACT
THIS AGREEMENT, made and entered into on the 71.4 day of n ca/y
19' 7 , by and between APAC Arkansas Inc., McClinton-Anchor Div. P. O. Box 1367,
Fayetteville. Arkansas herein called the Contractor, and the City of Fayetteville, Arkansas,
hereinafter called the Owner:
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out, hereby agrees with the Owner as
follows:
1. That the Contractor shall furnish all the materials, and perform all of the work in manner and
form as provided by the following enumerated Drawings, Specifications, and Documents,which
are attached hereto and made a part hereof, as if fully contained herein and are entitled
24th Street Reconstruction from School Avenue to Ravenswood Lane , dated Revised
November, 1996.
Advertisement for Bids Payment Bond
Instructions to Bidders General Conditions
Bid and acceptance thereof Supplemental Conditions
Performance Bond Specifications
Drawings (Sheet 1 thru 19, see Index
on Cover Sheet)
2. That the Owner hereby agrees to pay to the Contractor for the faithful performance of this
Agreement, subject to additions and deductions as provided in the Specifications or Bid, in
lawful money of the United States,the amount of:
Six Hundred Forty-seven Thousand, Eight Hundred Fifty-six and No/100 Dollars
($647.856.00).
3. The Work will be substantially completed within 180 days after the date when the Contract
Time commences to run as provided in Notice to Proceed, and completed and ready for final
payment in accordance with the General Conditions within 210 days after the date when the
Contract Time commences to run.
00500- 1
•
4. Liquidated Damages: Owner and Contractor recognize that time is of the essence of this
Agreement and the Owner will suffer financial loss if the Work is not completed within the
times specified in above, plus any extensions thereof allowed in accordance with the General
Conditions. They also recognize the delays, expense, and difficulties involved in proving the
actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of
requiring any such proof, Owner and Contractor agree that as liquidated damages for delay
(but not as a penalty) Contractor shall pay Owner Five Hundred Dollars ($500.00) for each
day that expires after the time specified in Paragraph 3 for Substantial Completion, if
Contractor shall neglect, refuse, or fail to complete the remaining Work within the time
specified in Paragraph 3 above for final payment or any proper extension thereof granted by
Owner, Contractor shall pay Owner Five Hundred Dollars ($500.00) for each day that expires
after the time specified in Paragraph 3 for completion and readiness for final payment.
5. On receipt of an approved payment request, the Owner will make all the required internal
review. The Owner will make every effort to pay the Contractor within 30 days, but the
owner can not guarantee this 30 day period can be met each time. The Owner shall make
partial payments to the Contractor on the basis of a duly certified and approved estimate of
work performed during the preceding calendar month by the Contractor, LESS the retainage
provided in the General Conditions, which is to be withheld by the Owner until all work
within a particular part has been performed strictly in accordance with this Agreement and
until such work has been accepted by the Owner.
6. That upon submission by the Contractor of evidence satisfactory to the Owner that all
payrolls, material bills, and other costs incurred by the Contractor in connection with the
construction of the work have been paid in full, final payment on account of this Agreement
shall be made within 60 days after the completion by the Contractor of all work covered by
this Agreement and the acceptance of such work by the Owner.
7. It is further mutually agreed between the parties hereto that if, at any time after the execution
of this Agreement and the Surety Bond hereto attached for its faithful performance and
payment, the Owner shall deem the Surety or Sureties upon such bond to be unsatisfactory or
if, for any reason such bond ceases to be adequate to cover the performance of the work, the
Contractor shall, at his expense, within 5 days after the receipt of notice from the Owner,
furnish an additional bond or bonds in such form and amount and with such Surety or
Sureties as shall be satisfactory to the Owner. In such event, no further payment to the
Contractor shall be deemed to be due under this Agreement until such new or additional
security for the faithful performance of the work shall be furnished in manner and form
satisfactory to the Owner.
8. No additional work or extras shall be done unless the same shall be duly authorized by
appropriate action by the Owner in writing.
00500-2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date
first above written, in three (3) counterparts, each of which shall, without proof or accounting for
the other counterpart be deemed an original Contract.
SEAL: APAC Arkansas. Inc.. McClinton=A_ Thor Div,
CONTRACTOR
WITNESSES: •
�'• �`S
By 4i1) 7 . /If •
4l �1G3lC/�/J2T
oV Title
CITY OF FAYETTEVILLE, ARKANSAS
ATTEST: OWNER
Q� By /l
Clerk Mayor
•
�i9n
`.
00500-3
City of Fayetteville,Ark:,nsas
Budget Adjustment.Form
Budget Year Department: Sales Tax Capital Improvement Fund Date Requested Adjustment#
1997 Division: 12/20/96
Program:
Project or Item Requested: Project or Item Deleted:
Approval of a roll forward of project funds for 24th Street from 1996 and Funding for this request is from the Joyce Boulevard-Old Missouri to HWY
increasing the project budget. 265 project.
Justification of this Increase: Justification of this Decrease:
The roll forward budget adjustment is requested to fund the construction The Joyce Boulevard project has$208,519 budget remaining beyond the
contract and project contingency for 24th Street Project. requirements for the engineering,construction contracts and contingencies.The
24th Street project needs$147,424.
Increase
Account Name Amount Account Number Project Number
Street Improvements 745,035 4470 9470 5809 00 96043
Decrease
Account Name Amount Account Number Project Number
Use of Fund Balance 745,035 4470 0947 4999 99
Approval Signatures Budget Office Use Only
Iz/ 1 z//
e ested B Type: A B C D E F
CD ..„..__4_,, (2--(Z e(qc,.
Bud et C ordinator Date of Approval
Department Director Posted to General Ledger
Admin.S ices irecto Entered in Category Log
, V;74 /c/i.44'7')/..---- /H9.2
Mayo
C:\APP\97BUD\97WORK\24THBA.WK3 Budget Office Copy
NOTICE OF AWARD
TO: APAC Arkanas, Inc.,
McClinton-Anchor Division
P. O. Box 1367
Fayetteville, AR 72702
PROJECT DESCRIPTION:
The OWNER has considered the BID submitted by you for the above described WORK in
response to its Advertisement for Bids dated Nov 17. 1996 and Instructions to Bidders.
You are hereby notified that your BID has been accepted in the amount of:
Six Hundred Forty-seven Thousand, Eight Hundred Fifty-six and No./100 Dollars ($647,856.00)
Pending the approval of Fayetteville's City Council on Jan 7, 1997.
You are required by the Instructions to Bidders to execute the Contract and furnish the
required CONTRACTOR'S Performance BOND, Payment BOND, and certificates of insurance
within fifteen(15) calendar days from the date of this Notice to you.
If you fail to execute said Contract and to furnish said BONDS withing fifteen(15)days from
the date of this Notice, said OWNER will be entitled to consider all your rights arising of your BID
BOND. The OWNER will be entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of this NOTICE OF AWARD to the
OWNER.
Dated this 10th day of December, 199 6
McCLELLAND C NSULTING ENG ERS, INC.
By f
Arnold D. Rankin
Title Project Engineer
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged
by AP4 AAikaN S'i1 1/{?c., I�C�h tri - ncA r Cowl St ui-'
this the day of �-//i , 1996
By d;;:ntii) /4. 66.
Title /�� 'I /u- 7"
R•es . '/-97
7-a - 97
sec/ h4oh -Cihcli0#'
STAFF REVIEW FORM /9- p� C -
AGENDA REQUEST
XXXX CONTRACT REVIEW GIB Hoc . Ord1 /1 a i3
GRANT REVIEW p. L/ 4-1, S4
For the Fayetteville City Mayor ' s signature .,,.
FROM: N.r:;,. ..
Wayne Ledbetter Engineering Public Works
Name Division Department
ACTION REQUIRED: Approval of Change Orders 1, 2, & 3 to the Contract for
Reconstruction of 24th Street with APAC Arkansas Inc . , McClinton-Anchor Div.
in the amount of $ 6, 960 . 00 .
COST TO CITY:
$ 6, 960 . 00 $ 800, 914 24th Street
Cost of this Request Category/Project Budget Category/Project Name
4470-9470-5809-00 $ 714, 294 Street Improvements
Account Number Funds Used To Date Program Name
96043-0010 $ 86, 620 Sales Tax
Project Number Remaining Balance Fund
BUD ET xxxx Budgeted Item Budget Adjustment Attached
u et oordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
1/K 97 . �� 7/2,21y7
Acco in ag Date Coo inator/ Date
7 z/—mil e /1'-1 2
City Attorney Date I rnal Auditor 5 6/ Date
'? \) 12irt --b21:91
Purchasing Officer Date
STAFF RECOMMENDATION: Staff recommends that the Mayor approve the Change
Orders with McClinton-Anchor for the 24th Street Reconstruction.
ivision H ad Date Cross Reference
7�z�" 7 New Item: Yes
epartm n irectorp Date
7/2 h7 :
Prey
Or /Res l /
Adminis tive c s Director Date
7/'2x/72 Orig Contract Date:
Mayor l 1 I`
I w( S f?,cc.. Date
FAYETTEVILLE . :
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mayor Fred Hanna
Thru: Kevin Crosson, Public Works Director
Charles Venable, Assistant Public Works Director
Don Bunn, City Engineer 606-
me_From: Wayne Ledbetter, Engineering
Date: July 17, 1997
RE: 24th Street Reconstruction
24th Street and a portion of Country Club Drive is being constructed according to the City of
Fayetteville's present pavement and drainage criteria. This street will be a thirty-one (31) foot
( measured from back of curb to back of curb) wide paved section beginning at School Avenue
and ending near 26th Street(2400'+/-). The pavement section will be asphalt with concrete curb
and gutter and pedestrian sidewalk. Additional improvements include drainage construction.
From 26th Street to Ravenswood Lane there is approximately 400 feet of minor improvements to
pavement.
During this construction we have encountered situations that require changing from the original
Plans. These changes are as follows:
Change Order No. 1 modified 4 drop inlet structures to accommodate the existing 8"
waterline. This change order had a net increase of$ 1,200.00.
Change Order No.2 dealt with backfilling around proposed structures and deleted the
compacted Class 7 base under the sidewalk. This change order had a net decrease of
$ 3,850.00.
Change Order No. 3 added at two different locations a water line extension and fire
assembly for protection and for future use. These assemblies allow line extensions without
tearing up the pavement in the future. This change order had a net increase if$ 9,610.00.
$ 745.034.40 was budgeted for the construction contract with McClinton Anchor. The original
bid was $ 647,856.00 with a contingency of$ 97,178.40.
3. Staff Recommendation. The Staff recommends that the Mayor approve the Change Orders
to the construction contract with McClinton Anchor for the reconstruction of 24th Street. This
amount is $ 6,960.00.
CHANGE ORDER NO. 1
PROJECT: 24th Street Reconstruction from School Avenue to Ravenswood Lane
PROJECT NUMBER: FY962102 CONTRACT DATE: January 7, 1997
DATE OF ISSUANCE: April 2, 1997 EFFECTIVE DATE: April 2, 1997
OWNER: City of Fayetteville, AR CONTRACTOR: APAC-Arkansas, McClinton-Anchor Div.
Reason for Change: Differing Site Condition - an existing 8" water line from Station 5+50 Rt to Station
10+50 Rt is shallower than expected. This caused the 24" storm drain and associated curb inlets to be
moved 3 feet right. Extensions are needed for the three affected curb inlets as bridges over the water line.
Change the Contract Documents as follows:
Relocate and Modify Inlet Boxes 6, 7, 8, and 9, with the addition of reinforced concrete throat extensions.
The extensions SiBi1 span the distance from th
e relocated inlets to tahC proposed curb
and gutter arid shall
slope downward from the curb and gutter at a slope to match the depressed gutter of Detail B-14.
Concrete shall attain a strength of no less than 3,500 p.s.i. at 28 days and shall meet the requirements of
Section 03300. Reinforcing steel for the bottom of the throats shall be #5 bars at 10" OCBW. Reinforcing
steel for the top shall be as shown in Details A-14 and B-14 except that the pattern shall be extended
approximately three feet. Move the 24" drain pipe to the right far enough to clear the existing 8" water line
(approximately 3 feet) from Station 5+50 to 10+50. Shorten the flared end section drainage pipes at Inlet
Boxes 8 and 9 so that the inlet for the flared end sections remains as shown on Drawing Sheet 3.
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES
Original Price: Original Contract Times
$647,856.00 Substantial Completion (days): 180
Ready for final payment (days): 210
Net Changes from previous Amendments or Changes: Net Changes from previous Amendments or Changes:
Substantial Completion (days): N/A
$ N/A Ready for Final Payment (days): N/A
Net Increase (1 *la ) for this Change: Net Increase (Decrease) for this Change:
Substantial Completion (days): -0-
$ 1,200.00 Ready for final payment (days): -0-
Revised Contract Price: Revise Contract Times:
Substantial Completion (days): 180
$649,056.00 Ready for final payment (days): 210
Revised Completion Dates:
Substantial Completion: TBD
Ready for final payment: TBD
RECOMMENDED: ACCEPTED: APPROVED:
Ly: 4. 44 By: PV,
By: 6/
Engineer Contractor Owner
Date: /w/7 Date: I/7/9/7 Date: Zz 7
RECE{IVE7"7 / fire/
o>r'
APR - 9 997
96102:CO-1:403:jm ` -2 /q , -1
.rr�� ��//��'❑❑ 1997
CHANC i�S'D F ..JU2N
4
PROJECT: 24th Street Reconstruction from School Avenue to Ravenswood Lane
PROJECT NUMBER: FY962102 CONTRACT DATE: January 7. 1997
DATE OF ISSUANCE: May 2, 1997 EFFECTIVE ON DATE APPROVED BY OWNER
OWNER: City of Fayetteville. AR CONTRACTOR: APAC-Arkansas, McClinton-Anchor Div.
Reason for Change:
1. Contractor requested relief from requirement to wait seven days before backfilling around reinforced
concrete drainage structures. Traffic safety issue.
2. Owner requested deletion of compacted, class 7 base from underneath sidewalks in order to reduce
costs.
Change:
1. Add the following to Specification 3.10.A on page 02200-7 of the project manual: "Contractor at his own
option may backfill around reinforced concrete drainage structures after the concrete has cured for at least
72 hours. By exercising this option, the Contractor assumes full and complete responsibility for damage to
the structures."
2. From Detail A-12 of the Drawings delete the requirement for 4-inch, Class 7 Base underneath the
sidewalk on the right side. Reduce the unit price for Bid item 27, 4-ft Sidewalks, from $24.25/SY to
$20.75/SY. Deduct $3,850.00 (3.50 * 1100 SY). Compact the sidewalk subgrade to 95% of ASTM D-698
Proctor maximum.
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES
Original Price: Original Contract Times
$647,856.00 Substantial Completion (days): 180
Ready for final payment(days): 210
Net Changes from previous Amendments or Changes: Net Changes from previous Amendments or Changes:
Substantial Completion (days): N/A
$ 1,200.00 Ready for Final Payment(days): N/A
Net Decrease for this Change: Net Increase (Decrease) for this Change:
Substantial Completion (days): -0-
$ 3,850.00 Ready for final payment(days): -0-
Revised Contract Price: Revise Contract Times:
Substantial Completion (days): 180
$ 645,206.00 Ready for final payment(days): 210
Revised Completion Dates:
Substantial Completion: October 13, 1997
Ready for final payment: November 10, 1997
RECOMMENDED: ACCEPTED: APPROVED:
By: LII474. By:
By: 4 Contractor Owner
Engineer
Date: �Z�92 Date: 4/01 Date: 1 6 f 7
RECEVEED ,I1,slT
96102:CO-2:501:cr J U N 0 1997 °r -1
CHANGE ORDER NO. 3 JUN 1 2 i991
ZCc‘
PROJECT: 24th Street Reconstruction from School Avenue to Ravenswood Lane
PROJECT NUMBER: FY962102 CONTRACT DATE: January 7, 1997
DATE OF ISSUANCE: June 4, 1997 EFFECTIVE ON DATE APPROVED BY OWNER
OWNER: City of Fayetteville, AR CONTRACTOR: APAC-Arkansas, McClinton-Anchor Div.
Reason for Change:
Owner requested the installation of additional fire hydrants to provide fire protection for future development
on vacant lots adjacent to the site.
Change:
Install fire hydrant assemblies on existing waterlines at Stations 7+00(Lt) and 10+60(Rt). Materials,
equipment, and installation shall be per the Contract Documents. Add the following Items to Document
00300 Bid Form:
a. Item 31a, Fire Hydrant Assembly at Sta. 7+100 (Lt), consisting of 24"x8" tapping sleeve and valve,
15 LF of 8" DIP, 1 ea 8"x6" reducer, an 8' direct bury fire hydrant with valve as previously approved,
and compacted Class 7 backfill. Payment to be Lump Sum of $5,450.00.
b. Item 31b, Fire Hydrant Assembly at Sta. 10+60(Rt), consisting of 8"x8" tapping sleeve and valve, 18
LF of 8" DIP, 1 ea. 8"x6" reducer, a 6' direct bury fire hydrant with valve as previously approved, and
compacted Class 7 backfill as required. Payment to be Lump Sum of $4,160.00.
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES
Original Price: Original Contract Times
Substantial Completion (days): 180
$647,856.00 Ready for final payment(days): 210
Net Changes from previous Amendments or Changes: Net Changes from previous Amendments or Changes:
Substantial Completion (days): N/A
($2,650.00) Ready for Final Payment(days): N/A
Net(Decrease)for this Change: Net Increase (Decrease) for this Change:
Substantial Completion (days): -0-
$ 9,610.00 Ready for final payment(days): -0-
' Revised Contract Price: Revise Contract T im ;s:
Substantial Completion (days): 180
$ 654,816.00 Ready for final payment(days): 210
Revised Completion Dates:
Substantial Completion: October 13, 1997
Ready for final payment: November 10, 1997
RECOMMENDED: ACCEPTED: APPROVED:
By: /) liL By: k A, 64, By: (, vl
Engineer Contractor Owner
Date: Date: 419747 Date: r./i/
a,
961 02:CO3:604:jm -";Gk' �42.2. 7 -1
Res. y- 7
•
•
STAFF REVIEW FORM kl on
AGENDA REQUEST 7-/c'- cj 7
XXXX CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Mayor ' s signature. L'IICROFILMED
FROM:
Wayne Ledbetter Engineering Public Works
Name Division Department
ACTION REQUIRED: Approval of Change Order 4 to the Contract for
Reconstruction of 24th Street with APAC Arkansas Inc . , McClinton-Anchor Div.
in the amount of $ 48, 190 . 00
COST TO CITY:
$ 48, 190 . 00 $ 800, 914 24th Street
Cost of this Request Category/Project Budget Category/Project Name
4470-9470-5809-00 $ 719, 645 Street Improvements
Account Number Funds Used To Date Program Name
96043-0010 $ 81, 269 Sales Tax
Project Number Remaining Balance Fund
BUDGET REVIEW: xxxx Budgeted Item Budget Adjustment Attached
Bud et Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
_ I/9-17
Account g ager Date � /��ADA Coordin Date
Ili
City Attorn Date ' ternal Auditor 6-7 1 Date
Purchasing Officer Date
STAFF RECOMMENDATION: Staff recommends that the Mayor approve the Change
Orders with McClinton-Anchor for the 24th Street Reconstruction.
0 ,( Y /lZk7
'v' ion ea Date Cross Reference
04/c7 New Item: Yes
Department Director Date
/.12/q7 Prey Ord/Res #:
Admin' trat've
ervices Director Dat
Orig Contract Date:
May r Date
FAYETTE`'I LLE
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mayor Fred Hanna
Thru: Kevin Crosson, Public Works Director
Charles Venable, Assistant Pub i Works Director
Don Bunn, City Engineer
From: Wayne Ledbetter, Engineering
Date: August 19, 1997
RE: 24th Street Reconstruction
24th Street and a portion of Country Club Drive is being constructed according to the City of
Fayetteville's present pavement and drainage criteria. This street will be a thirty-one(31) foot
( measured from back of curb to back of curb)wide paved section beginning at School Avenue
and ending near 26th Street(2400'+/-). The pavement section will be asphalt with concrete curb
and gutter and pedestrian sidewalk. Additional improvements include drainage construction.
From 26th Street to Ravenswood Lane there is approximately 400 feet of minor improvements to
pavement.
During this construction we have encountered a situation that requires changing from the original
Plans. This change is as follows:
Change Order No. 4 will delete a concrete retaining wall and add common and rock
excavation from Station 14 thru 23. There are some miscellaneous items involved in this
change. A driveway will need to be reconstructed and the entrance walls relocated. There
will also be a need for a modular retaining wall in various locations. This change order
has a net increase of$48,190.00. Please find enclosed Change Order#4 enumerating
the various before mentioned items
$ 745,034.40 was budgeted for the construction contract with McClinton Anchor. The original
bid was $ 647,856.00 with a contingency of$ 97,178.40.
3. Staff Recommendation. The Staff recommends that the Mayor approve this Change Order
to the construction contract with McClinton Anchor for the reconstruction of 24th Street. This
amount is $ 48,190.00.
RECEIVED
CHANGE ORDER NO. 4
Jul 2 5 1997
PROJECT: 24th Street Reconstruction from School Avenue to Ravenswood Lane
PROJECT NUMBER: FY962102 CONTRACT DATE: January 7, 1997
DATE OF ISSUANCE: July 18, 1997 EFFECTIVE ON DATE APPROVED BY OWNER
OWNER: City of Fayetteville, AR CONTRACTOR: APAC-Arkansas, McClinton-Anchor Div.
Reason for Change: OWNER REQUEST
Owner requested a major grade reduction through the superelevated portion of the project (Stations 14+00
through 23+00).
Change:
1. Delete Drawing Sheets 4, 5, 8, 9, 10, 11, 15, and 16. Replace them with revised Drawing Sheets 4,
5, 8, 9, 10, 11, 15, and 16.
2, Change Document 00300, Bid Form, per the attached revision.
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES
Original Price: Original Contract Times
Substantial Completion(days): 180
$647,856.00 Ready for final payment(days): 210
Net Changes from previous Amendments or Changes: Net Changes from previous Amendments or Changes:
Substantial Completion (days): -0 -
$6,960.00 Ready for Final Payment(days): -0-
Net Increase for this Change: Net Increase (Decrease) for this Change:
Substantial Completion (days): 30
$48,190.00 Ready for final payment(days): 30
Revised Contract Price: Revise Contract Times:
Substantial Completion (days): 210
$703,006.00 Ready for final payment(days): 240
Revised Completion Dates:
Substantial Completion: November 10, 1997
Ready for final payment: December 10, 1997
RECOMMENDED: ACCEPTED: APPROVED:
By: 1/) B . ; � v By: .Af/e/%11444 .----
G'�irnt�J
Engineer
Contractor Owner
Date: 7 (D/ ! 7 Date: 7/Z3/97 Date: 8—.2 S " 9 7
QL.
96102:CO3:604:jm to q -1
,(
•
FY962102 24th Street Reconstruction, Change Order No. 4
Bid Unit Plan Plan
Item Description Unit Price Qty $
1 Trench&Excavation Safety Syst. LS ' $2,000.00 1 $2,000.00
2 Mobilization LS $17,950.00 I $17,950.00
3 Clearing and Grubbing STA $750.00 23.8 $17,850.00
4 Site Preparation STA ' $2,600.00 27.8 $72,280.00
5 Existing Pavement Removal SY $1.60 5800 $9,280.00
6 Remove&Dispose of Culv.Pipe LF $6.00 544 $3,264.00
7 Remove&Dispose of Concrete Inlets and Junction Box EA $426.00 3 $1,278.00
8 Remove&Dispose of Concrete Headwall EA $365.00 4 $1,460.00
9 Drop Inlet,Type 1 .EA $2,200.00 15 $33,000.00
10 Junction Box,Type I EA $3,500.00 1 $3,500.00
11 Extended Throat LF $120.00 80 $9,600.00
12 Energy Dissipator,Sta 14+13 LS $5,000.00 l $5,000.00
13 18"Drainage Pipe LF $22.00 935 $20,570.00
14 24"Drainage Pipe LF $24.00 570 $13,680.00 '
15 18"F.E.S.Including Curtain Wall EA $600.00 2 $1,200.00
16 Rip Rap TN $23.00 45 $1,035.00
17 Seeding&Mulching LS $21,000.00 I $21,000.00
18 12"Subgrade Fill(Select Material) CY $6.50 ' 3815 $24,797.50
19 4"Binder Course.Transition&Repair Section SY $9.90 450 $4,455.00
20 2"Asphalt Surface Course(Overlays between 26th&27th Circles) SY $5.50 840 $4,620.00
21 Class 7 Base(7")Transition&Repair Section SY $5.80 500 $2,900.00
22 Leveling Course(between 24th&27th Circles) TN $50.00 150 $7,500.00
23 Geogrid Reinforced Earth LF $170.00 200 $34,000.00
24 Gravel Driveway SY $6.50 90 $585.00
25 Asphalt Driveways SY $11.50 200 $2,300.00
26 6"Concrete Driveway SY $30.00 120 $3,600.00
27 4'Sidewalks Chg 2 SY $20.75 1100 $22,825.00
28 Undercut&Backfill CY $12.00 800 $9,600.00
29 Temporary Crushed Stone Surfacing TN $9.00 5000 $45,000.00
30 12"AWWA CI 200,C900 PVC LF $20.50 830 $17,015.00
31 Fire Hydrant Assembly EA $1,540.00 2 $3,080.00
31 a Fire Hydrant Assy,7+00 Chg 3 LS $5,450.00 1 $5,450.00
31 b Fir Hydrant Assy, 10+60 Chg 3 LS $4,160.00 I $4,160.00
32 Ductile Iron Fittings LB $2.60 1570 $4,082.00
33 8"Tapping Sleeve&Valve EA $1,550.00 1 $1,550.00
34 Realign Ditch(Sheet 5) LS $1,000.00 l $1,000.00
35 Remove&Reinstall Existing Street Regulation Signs LS $735.00 1 $735.00
36 Traffic Control&Maintenance of Traffic LS $5,200.00 1 $5,200.00
37 Storm Water&Erosion Control LS $5,000.00 1 $5,000.00
38 Pipe Underdrain LF $12.00 450 $5,400.00
39 Remove&Relocate Wood Fence Sta 0+06 to 1+50 LF $6.70 160 $1,072.00
40 Quad Mail Box Relocation,Including Base,Sta 21+35 LS $300.00 l $300.00
41 Mail Box Relocation,Including 4x4 Support Post EA $100.00 1 $100.00
42 Guard Rail LS $1,000.00 l $1,000.00
Page 1 Bold,italic print denotes a Change 4 Item
•
FY962102 24th Street Reconstruction, Change Order No. 4
Bid Unit Plan Plan
Item Description Unit Price Qty $
43 Traffic Paint,Pavement Center Line Markings LF $0.60 5600 $3,360.00
44 Traffic Paint,Crosswalks EA $850.00 1 $850.00
44A Air Release Vault EA $2,475.00 I $2,475.00
45 Retaining Wall,deleted by Cleg 4 LS $25,000.00 . 0 ' $0.00
46A Class 7 Base(7") SY $4.80 9250 $44,400.00
47A 4"Asphalt Binder Course SY $7.90 7650 $60,435.00
' 48A 2"Asphalt Surface Course SY $4.15 . 7650 $31,747.50
49A Curb&Gutter LF $7.25 4700 $34,075.00
CI Realign Drain Pipe&4 Inlets LS - $1,200.00 I $1,200.00
C4-1 Additional Common &Rock Excavation, Grade Change, STA $6,355.00 9 $57,195.00
Stations 14 thru 23
C4-2 Demolish &Reconstruct Wall at Askew Drive LS $7,250.00 1 $7,250.00
C4-3 Keystone Block Wall at Telephone Equipment,Station 20-21 Rt SF $24.00 . 165 $3,960.00
(per SF of wall face)
C4-4 Handrail at Keystone Wall LF $55.00 66 $3,630.00
C4-5 4"Compacted Cl. 7 Base at Askew Drive(95%Modified SY $5.00 110 $550.00
Proctor)
C4-6 2"Hot Mix Asphalt Surface Course at Askew Drive SY $5.50 110 $605.00
Revised Contract Price Including Change Number 4 $703,006.00
Total Additions due to Change Number 4 $48,190.00
•
Page 2 Bold, italic print denotes a Change 4 Item
es • 47' " g7
, • chf'li. Ora/. .-
•
STAFF REVIEW FORM /�P/9 C zh G
AGENDA REQUEST nir /d)
XXXX CONTRACT REVIEW /- b 1i E
GRANT REVIEW
For the Fayetteville City Mayor ' s signature . MICROFILMED
FROM:
Wayne Ledbetter Engineering Public Works
Name Division Department
ACTION REQUIRED: Approval of Change Order 5 to the Contract for
Reconstruction of 24th Street with APAC Arkansas Inc . , McClinton-Anchor Div.
in the amount of $ 5, 022 .44 .
COST TO CITY:
S 5, 022 .44 $ 800, 914 24th Street
Cost of this Request Category/Project Budget Category/Project Name
4470-9470-5809-00 $ 774, 795 Street Improvements
Account Number Funds Used To Date Program Name
96043-0010 $ 26, 119 Sales Tax
Project Number Remaining Balance Fund
BUDGET REVIEW: xxxx Budgeted Item Budget Adjustment Attached
1 y/Z67
Budget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Lfki,�1? ' t / -l47
Accounting Mi ger Date A oordinator Date
l i z ZS y _3/_9
7✓
City Atto ney 7 Date In nal Auditor 5 1/ Date
V LA- D ia-a9 -97
Purchasing Officer Date
STAFF RECOMMENDATION: Staff recommends that the Mayor approve the Change
Ord ith McClinton-Anchor for the 24th Street Reconstruction.
/2-Z,-57
sion Head Date Cross Reference
7Z-34-4 7 New Item: YENS
Department Director Date
rjr-Ai 11`5/1 7
Prey Ord/Res #:
Adminf,r
attiivvve vices Director
Date
/ 1/6/7//fi r Orig Contract Date:
Mayor Date
FAYETTE`'I LLE
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mayor Fred Hanna
Thru: Kevin Crosson, Public Works Director
Charles Venable, Assistant Public orks Director
Don Bunn, City Engineer 0I
From: fri---
Wayne Ledbetter, Engineering
Date: December 26, 1997
RE: 24th Street Reconstruction
24th Street and a portion of Country Club Drive is being constructed according to the City of
Fayetteville's present pavement and drainage criteria. This street will be a thirty-one (31) foot
( measured from back of curb to back of curb) wide paved section beginning at School Avenue
and ending near 26th Street(2400'+/_). The pavement section will be asphalt with concrete curb
and gutter and pedestrian sidewalk. Additional improvements include drainage construction.
From 26th Street to Ravenswood Lane there is approximately 400 feet of minor improvements to
pavement.
During this construction we have encountered a situation that requires changing from the original
Plans. This change is as follows:
Change Order No. 5 deals with some additional work due to grade changes. These
changes are as follows:
1. Place 356.7 tons of additional Class 7 base @ $12.35 /TN= $4,405.24.
2. Raise Junction Box @ $ 200.00.
3. Remove and dispose of 140 LF curb and gutter @ $ 2.50/LF = $ 350.00.
4. Remove and dispose of 21 SY existing pavement @ $ 3.20/SY= $ 67.20.
This change order has a net increase of$ 5,022.44. Please find enclosed Change Order# 5
enumerating the various items.
$ 745.034.40 was budgeted for the construction contract with McClinton Anchor. The original
bid was $ 647,856.00 with a contingency of$ 97,178.40.
3. Staff Recommendation. The Staff recommends that the Mayor approve this Change Order
to the construction contract with McClinton Anchor for the reconstruction of 24th Street. This
amount is $ 5,022.44.
f ' f
CHANGE ORDER NO. 5
PROJECT: 24th Street Reconstruction from School Avenue to Ravenswood Lane
PROJECT NUMBER: FY962102 CONTRACT DATE: January 7, 1997
DATE OF ISSUANCE: Dec 1, 1997 EFFECTIVE ON DATE APPROVED BY OWNER //(/ ga)
OWNER: City of Fayetteville, AR CONTRACTOR: APAC-Arkansas, McClinton-Anchor Div.
Reason for Change:
Owner requested a grade change between station 12+50 to 14+50.
Change:
1. Change Document 00300, Bid Form, per the attached revision.
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES
Original Price: Original Contract Times
Substantial Completion (days): 180
$647,856.00 Ready for final payment(days): 210
Net Changes from previous Amendments or Changes: Net Changes from previous Amendments or Changes:
Substantial Completion (days): 30
$55,150.00 Ready for Final Payment (days) 30
Net Increase for this Change: Net Increase (Decrease) for this Change:
Substantial Completion (days): 0
$ 5,022.44 Ready for final payment(days): 0
Revised Contract Price: Revise Contract Times:
Substantial Completion (days) 210
$708,028.44 Ready for final payment (days): 240
Revised Completion Dates:
Substantial Completion: November 10, 1997
Ready for final payment: December 10, 1997
RECOMMENDED: ACCEPTED: APPROVED:
By:afrhel/D1,...L.- By: By: /11'killAll
Engineer Contractor
Owner
Date: /2 /- -97 Date: 1 Z/0¢(07
Date: /- 6
RECEIIMEDD
DEC 0 419
OV/kPi-
92165:CO1-Ph2.718jm
•
FY962102 24th Street Reconstruction change Order No. 5
Bid Item Description Unit Unit Price Plan Qty Plan $
1 Trench & Excavation Safety Syst. LS $2,000.00 1 $2,000.00
2 Mobilization LS $17,950.00 1 $17,950.00
3 Clearing and Grubbing STA $750.00 23.8 $17,850.00
4 Site Preparation STA $2,600.00 27.8 $72,280.00
5 Existing Pavement Removal SY $1.60 5800 $9,280.00
6 Remove & Dispose of Culy. Pipe LF $6.00 544 $3,264.00
7 Remove & Dispose of Concrete Inlets and Junction Box EA $426.00 3 $1,278.00
8 Remove & Dispose of Concrete Headwall EA $365.00 4 $1,460.00
9 Drop Inlet, Type I EA $2,200.00 15 $33,000.00
10 Junction Box, Type I EA $3,500.00 1 $3,500.00
11 Extended Throat LF $120.00 80 $9,600.00
12 Energy Dissipator, Sta 14+13 LS $5,000.00 1 $5,000.00
13 18" Drainage Pipe LF $22.00 935 $20,570.00
14 24" Drainage Pipe LF $24.00 570 $13,680.00
15 18" F.E.S. Including Curtain Wall EA $600.00 2 $1,200.00
16 Rip Rap TN $23.00 45 $1,035.00
17 Seeding & Mulching LS $21,000.00 1 $21,000.00
18 12"Subgrade Fill (Select Material) CY $6.50 3815 $24,797.50
19 4" Binder Course. Transition & Repair Section SY $9.90 450 $4,455.00
2"Asphalt Surface Course (Overlays between 26th & 27th
20 Circles) SY $5.50 840 $4,620.00
21 Class 7 Base (7") Transition & Repair Section SY $5.80 500 $2,900.00
22 Leveling Course (between 24th & 27th Circles) TN $50.00 150 $7,500.00
23 Geogrid Reinforced Earth LF S170.00 200 $34,000.00
24 Gravel Driveway SY $6.50 90 $585.00
25 Asphalt Driveways SY $11.50 200 $2,300.00
26 6" concrete Driveway SY $30.00 120 $3,600.00
27 4" Sidewalks Chg 2 SY $20.75 1100 $22,825.00
28 Undercut& Backfill CY $12.00 800 $9,600.00
29 Temporary Crushed Stone Surfacing TN $9.00 5000 $45,000.00
30 12"AWWA C1 200, C900 PVC LF $20.50 830 $17,015.00
31 Fire Hydrant Assembly EA $1,540.00 2 $3,080.00
31a Fire Hydrant Assy. 7+00 Chg 3 LS $5,450.00 1 $5,450.00
31b Fire Hydrant Assy. 10+60 Chg 3 LS $4,160.00 1 $4,160.00
32 Ductile Iron Fittings LB $2.60 1570 $4,082.00
33 8"Tapping Sleeve & Valve EA $1,550.00 1 $1,550.00
34 Realign Ditch (Sheet 5) LS $1,000.00 1 $1,000.00
35 Remove& Reinstall Existing Street Regulation Signs LS $735.00 1 $735.00
36 Traffice Control & Maintenance of Traffic LS $5,200.00 1 $5,200.00
37 Storm Water& Erosion Control LS $5,000.00 1 $5,000.00
38 Pipe Underdrain LF $12.00 450 $5,400.00
39 Remove & Relocate Wood Fence Sta-+06 to 1+50 LF $6.70 160 $1,072.00
40 Qual Mail Box Relocation, Including Base, Sta 21+35 LS $300.00 1 $300.00
41 Mail Box Relocation, Including 4x4 Support Post EA $100.00 1 $100.00
42 Guard Rail LS $1,000.00 1 $1,000.00
43 Traffic Paint, Pavement Center Line Markings LF $0.60 5600 $3,360.00
44 Traffic Paint, Crosswalks EA $850.00 1 $850.00
44a Air Release Vault EA $2,475.00 1 $2,475.00
45 Retaining Wall, deleted by Chg 4 LS $25,000.00 0 $0.00
46a Class 7 Base (7") SY $4.80 9250 $44,400.00
47a 4"Asphalt Binder Course SY $7.90 7650 $60,435.00
48a 2"Asphalt Surface Course SY $4.15 7650 $31,747.50
49a Curb& Gutter LF $7.25 4700 $34,075.00
C1 Realign Drain Pipe &4 Inlets LS $1,200.00 1 $1,200.00
Additional Common & Rock Excavation, Grade Change, Stations
C4-1 14 thru 23 STA $6,355.00 9 $57,195.00
C4-2+Demolish &Reconstruct Wall at Askew Drive LS $7,250.00 1 $7,250.00
Keystone Block Wall at Telephone Equipment, Station 20-21 Rt
C4-3 (per SF of wall face) SF $24.00 165 $3,960.00
C4-4 Handrail at Keystone Wall LF $55.00 66 $3,630.00
•
•
C4-5 4"Compacted Ct. 7 Base at Askew Drive(95%Modified Proctor) SY $5.00 110 $550.00
C4-6 2"Hot Mix Asphalt Surface Course at Askew Drive SY $5.50 110 $605.00
C5-1 Additional Class 7 Base TN $12.35 356.7 $4,405.24
C5-2 Raise Junction Box Sta 14+13 LS $200.00 1 $200.00
C5-3 Remove& Dispose of Curb&Gutter LF $2.50 140 $350.00
C5-4 Remove & Dispose of Existing Asphalt Binder SY $3.20 21 $67.20
Revised Contract Price including Change Number 5 $708,028.44
Total Addition due to Change Number 5 $5,022.44