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118-97 RESOLUTION
RESOLUTION NO. 118 - 27 SCAfViVL4,:. A RESOLUTION APPROVING THE 1998 BUDGET AND WORK PROGRAM FOR THE CITY OF FAYETTEVILLE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves the 1998 budget and work program for the City of Fayetteville. A copy of the budget detail is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 16th day of December , 1997. { T ATTES B: ��G� y Traci Paul, City Clerk APPROVED: By, �22r Fred Hanna, Mayor City of Fayetteville, Arkansas 1998 Annual Budget and Work Program City C'Ouncil and Other Elected Officials Stephen Miller, Ward 1 - Position 1 Kit Williams, Ward 1 - Position 2 Cyrus Young, Ward 2 - Position 1 Randy Zurcher, Ward 2 - Position 2 Trent Trumbo, Ward 3 - Position 1 Donna Pettus, Ward 3 - Position 2 Len Schaper, Ward 4 - Position 1 Heather Daniel, Ward 4 - Position 2 Jerry Rose, City Attorney Heather Woodruff, City Clerk/Treasurer Rudy Moore, Municipal Judge Submitted by Fred Hanna, Mayor Ben Mayes, Administrative Services Director Richard Watson, Police Chief Mickey Jackson, Fire Chief Kevin Crosson, Public Works Director Prepared by Stephen Davis, Budget Coordinator Kevin Springer, Financial Analyst Barbara Fell, Research/Performance Analyst I'01 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Fayetteville, Arkansas For the Fiscal Year Beginning January 1, 1997 Y \ Presiden� Executive Director / The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Fayetteville, Arkansas for its annual budget for the fiscal year beginning January 1, 1997. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. FAYETTEVILLE MISSION STATEMENT The City of Fayetteville's mission statement is a direct result of a volunteer team of employees charged with creating a mission statement that expressed the service core of City operations, reflected our beliefs concerning City services, and was easy to remember. All City employees were given an opportunity to provide input for the mission statement. The mission statement was then adopted by the City Council and is as follows: To protect and improve our quality of life by listening to and serving the people with pride and fairness. City of Fayetteville Organizational Chart Citizens of Fayetteville City Attorney City Clerk / Treasurer Mayor City Council Municipal Judge — I -Prosecutor Airron Administration Police I Fire I I Public Works I I Administrative Services -Communications Engineering Accounting & Audit Inspections Animal Services Parks & Recreation Budge) & Research -Planning Building Maintenance -Solid Waste -Community Development Street Data Processing Traffic -Fleet Operations Wastewater Treatment Municipal Court - -Water & Sewer Pcrttonnel & Sewer Services P� City of Fayetteville, Arkansas y Table of Contents 9 Budget Messaee Transmittal Memo from the Mayor to Council ......................................... i-xi Y Budget Resolution ....... .............................. .......................... xii Budget Process and Policies Budget Process.................................................................1-2 Budget Flowchart ................................................................ 3 Financial Policies: Revenue Policy............................................................... 4 ExpenditurePolicy...........................................................4-5 } Debt Policy.................................................................. 5 Reserve Policy............................................................... 5 Investment and Cash Management Policy .......................................... 5 Capital Improvement Policy . 6 Financial Reporting Policy ...................................................... 6 1 Administrative Procedures to Adjust the Approved Budget ............................... 7-8 Budget Organizational Structure .......................................... 9 Consolidated Fund - Department - Program Summary ........................... 10 Fund Summaries j Chart of Fund Types - Governmental ................................................ 11 J Combined Statement of Fund Position - Governmental (Shown by Department) ............... 12 Chart of Fund Types - Proprietary & Fiduciary ......................................... 13 Combined Statement of Fund Equity - Proprietary & Fiduciary (Shown by Department) ........ 14 Sources and Uses of Funds ....................................................... 15 Governmental Funds General Fund: Sources and Uses of Funds ............ ...................................... 18 Comparative Budget Summary ............................................... 19 Expenditure Summary ................................................... 20-21 Special Revenue Funds Street Fund: Sources & Uses of Funds ................................................... 22 Revenue & Expenditure Summary ............................................ 23 City Advertising & Promotion Fund: Revenue & Expenditure Summary ............................................ 24 Off Street Parking Fund: Revenue & Expenditure Summary ............................................ 25 Community Development Block Grant Fund: Revenue & Expenditure Summary ............................................ 26 -1 Parks Development Fund: Revenue & Expenditure Summary ................................... 27 City of Fayetteville, Arkansas Table of Contents (continued) Drug Law Enforcement Fund: Revenue & Expenditure Summary ............................................ 28 Debt Service Funds Arts Center Bond Fund: Revenue & Expenditure Summary ............................................ 29 Capital Projects Funds Replacement Fund: Revenue & Expenditure Summary ............................................ 30 Sales Tax Capital Improvements Fund: Revenue & Expenditure Summary ............................................ 31 Capital Project Detail - 1998............................................... 32-33 Enterprise Funds Water & Sewer Fund: Sources & Uses of Funds ................................................... 36 Revenue & Expenditure Summary ............................................ 37 Solid Waste Fund: Sources & Uses of Funds ................................................... 38 Revenue & Expenditure Summary ............................................ 39 Airport Fund: Sources & Uses of Funds ................................................... 40 Revenue & Expenditure Summary ............................................ 41 Town Center and Parking Facility Fund: Revenue & Expenditure Summary ............................................ 42 C.E.C. and Parking Facility Fund: Revenue & Expenditure Summary ............................................ 43 Trust Funds Police Pension Fund: Revenue & Expenditure Summary .................... ........................ 44 Fire Pension Fund: Revenue & Expenditure Summary ............................................ 45 Municipal Judge Retirement Fund: Revenue & Expenditure Summary ............................................ 46 Internal Service Funds Shop Fund: Revenue & Expenditure Summary ............................................ 47 Major Revenue Sources ................................. ............... ......... 48-50 General Government: Organizational Structure.......................................................... 51 Overview...................................................................... 52 Department Goals -1998.......................................................... 53 Goals & Results -1997........................................................... 54 Program Expenditure Summary ................................................... 55-56 Personnel Summary .............................................................. 57 Mayor's Administration.......................................................... 58 City of Fayetteville, Arkansas Table of Contents (continued) CityCouncil................................................................... 59 CityAttorney................................................................... 60 City Prosecutor................................................................. 61 HotCheck..................................................................... 62 Municipal Judge................................................................ 63 Cable Administration............................................................. 64 City Clerk/Treasurer............................................................. 65 Miscellaneous.................................................................. 66 Airport - Landside Operations...................................................... 67 Airport - Airside Operations....................................................... 68 Airport- Capital................................................................ 69 Administrative Services: Organizational Structure.......................................................... 71 Overview...................................................................... 72 Department Goals -1998....................................... ................. 73-74 Goals & Results -1997.........................................................75-76 Program Expenditure Summary ................................................... 77-80 Personnel Summary .................................. .......................... 81-82 Administrative Services Director .................................................... 83 Personnel...................................................................... 84 Accountingand Audit............................................................ 85 Budget & Research.............................................................. 86 Utility Billing and Collection....................................................... 87 InternalAudit................................................................... 88 Building Maintenance - General Maintenance ......................................... 89 Building Maintenance - Janitorial ................................................... 90 Procurement/Risk Management.................................................... 91 Data Processing................................................................. 92 Municipal Court- Criminal........................................................ 93 Municipal Court - Probation & Fine Collection ......................................... 94 Municipal Court - Small Claims & Civil .............................................. 95 Animal Services - Patrol/Emergency Response ......................................... 96 Animal Services - Animal Shelter ................................................... 97 Community Development - Administration & Planning .................................. 98 Community Development - Housing Services .......................................... 99 Community Development - Home Grant ............................................. 100 Community Development - Public Services .......................................... 101 Community Development - Public Facilities & Improvements ............................ 102 Meter Operations............................................................... 103 Meter Maintenance & Backflow Prevention .......................................... 104 Fleet Operations - Vehicle Maintenance ............................................. 105 Fleet Operations - Capital........................................................ 106 City of Fayetteville, Arkansas Table of Contents (continued) Police Department: Organizational Structure......................................................... 107 Overview..................................................................... 108 Department Goals -1998......................................................... 109 Goals & Results -1997.......................................................... 110 Program Expenditure Summary .................................................... 111 Personnel Summary ............................................................. 112 Central Dispatch............................................................... 113 Police - Support Services......................................................... 114 Police- Patrol.................................................................. 115 Police- Drug Enforcement....................................................... 116 Fire [)et)artment: Organizational Structure......................................................... 117 Overview..................................................................... 118 Department Goals -1998......................................................... 119 Goals & Results -1997.......................................................... 120 Program Expenditure Summary .................................................... 121 Personnel Summary ............................................................. 122 Fire - Fire Prevention............................................................ 123 Fire- Operations............................................................... 124 Fire - Training & Continuing Education ............................................. 125 Fire - Aircraft Rescue & Fire Fighting ............................................... 126 Public Works: Organizational Structure......................................................... 127 Overview..................................................................... 128 Department Goals -1998......................................................129-130 Goals & Results -1997.......................................................131-133 Program Expenditure Summary ................................................. 134-140 Personnel Summary ..........................................................141-143 Public Works Director........................................................... 144 City Engineering - Plans and Specifications .......................................... 145 City Engineering - Operations & Administration ....................................... 146 City Engineering - Right of Way Acquisition ......................................... 147 City Engineering - Public Construction . ............................................. 148 Planning..................................................................... 149 Inspections.................................................................... 150 Parks - Administration........................................................... 151 Parks -Swimming Pool.......................................................... 152 Parks - Athletic/Recreation Transfers ............................................... 153 Parks- Library ................................................................. 154 Parks - Lake Maintenance........................................................ 155 City of Fayetteville, Arkansas Table of Contents (continued) Parks - Parks Maintenance........................................................ 156 Traffic - Administration & Enforcement ............................................. 157 Traffic - Engineering & Planning .................................................. 158 Traffic - Traffic Control & Parking Meter Maintenance ................................. 159 Public Works Director - Public Lands Maintenance .................................... 160 Street - Operations & Administration ............................................... 161 Street - Right of Way Maintenance ................................................. 162 Street - Street Maintenance....................................................... 163 Street - Drainage Maintenance..................................................... 164 Street - Street Construction....................................................... 165 Public Works Director - Sidewalk & Trail Maintenance ................................. 166 Parks - Parks Development & Maintenance ........................................... 167 Water Purchased............................................................... 168 Water & Sewer Maintenance - Operations & Administration ............................. 169 Water & Sewer Maintenance - Water Distribution Maintenance .......................... 170 Water & Sewer Maintenance - Water Storage & Pump Maintenance ....................... 171 Water & Sewer Maintenance - Sewer Main Maintenance ............................... 172 Wastewater Treatment Plant ...................................................... 173 Water & Sewer Maintenance - Capital Water Mains .................................... 174 Water & Sewer Maintenance - Capital Expenditures ................................... 175 Water & Sewer Maintenance - Connections .......................................... 176 Water & Sewer Maintenance - Sewer Mains Construction ............................... 177 Wastewater Treatment Plant - Capital ............................................... 178 Water and Sewer - Debt Service ................................................... 179 Solid Waste - Operations & Administration .......................................... 180 Solid Waste - Commercial Collections .............................................. 181 Solid Waste - Residential Collections ............................................... 182 Solid Waste- Recycling.......................................................... 183 Solid Waste - Composting ..................................... . .............. 184 Capital and Deht Capital Improvements Program Introduction ......................................... 185 Capital Improvement Program Directional Information .............................. 186-190 Summary of Project Requests & Project Resources ..................................... 191 Capital Improvement Projects by Project Area - All Sources ............................. 192 Sales Tax Capital Improvements Funding - By Project Category .......................... 193 Capital Improvements Program Comprehensive Detail .............................. 194-197 1998 Capital Budget.........................................................198-200 Debt Position.................................................................. 201 Description of Outstanding Bonds .................................................. 202 Schedule of Bonds Outstanding.................................................... 203 Legal Debt Margin Calculation.................................................... 204 City of Fayetteville, Arkansas Table of Contents (continued) Appendix City of Fayetteville Organizational Chart ............................................ 205 List of Elected Officials, Administrative Officials, & Management Staff ................... 206 Personnel Summary ............................................................. 207 Personnel Variation Summary ................................................. 208-209 Community Overview........................................................ 210-212 Miscellaneous Statistical Data ..................................................... 213 Glossary..................................................................214-219 Index.....................................................................220-223 CITY OF FAYETTEVILLE, ARKANSAS THE BUDGET DOCUMENT The City of Fayetteville's budget document is a six -part presentation consisting of the following sections: Budget Message Budget Process and Policies Fund Summaries Department Summaries: - General Government - Administrative Services - Police - Fire - Public Works Capital and Debt Appendix Budget Message This section begins with a brief review setting forth the budgetary plan and objectives, as proposed by the Mayor, for 1998. The budget message section gives the reader the synopsis of the work program for the City in the next year and provides a guide to the budget document. Budget Process and Policies The budget process and policies section gives the reader the procedural insight into the preparation of the Proposed 1998 Budget and Work Program and financial policies for the City. These policies include: Budget Adjustment Policy, Revenue Policy, Expenditure Policy, Debt Policy, Reserve Policy, Investment and Cash Management Policy, Capital Improvement Policy, and Financial Reporting Policy. Fund Summaries The Fund Summaries section contains information concerning fund types and fund positions that depicts the financial activity projected for the City during the coming year for each fund. Department Summaries This section consists of the five major departments: General Government, Administrative Services, Police, Fire, and Public Works. The Department Summaries section contains the following: (1) Department Overview - This section provides a brief summary of total expenditures and significant changes for each department. (2) Program Expenditure Summaries - This section reflects expenditures by category for each program in a Department for Actual 1996, Budgeted 1997, Estimated 1997, and Budgeted 1998. (3) Personnel Summaries - This section provides a comparison of staffing levels during the past four years for each department. (4) Program Performance Pages - These pages reflect the individual performance pages for each program. Capital and Debt This section contains: a synopsis of the 1998-2002 Capital Improvements Program and planned capital expenditures for 1998; a synopsis of the City's projected debt position as of December 31, 1997; and general information concerning general obligation and revenue bond debt. Appendix The Appendix contains a City organization chart, a list of elected City officials, City management staff, a personnel variation summary for all City departments, a community overview, a glossary, and, an index. The glossary provides defmitions of frequently used budgeting and accounting terms. The index cross-references the budget document by division or activity/program. FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS December 17, 1997 Members of the City Council and Citizens of Fayetteville: I hereby present the 1998 Adopted Budget for the City of Fayetteville, Arkansas. It has been prepared and submitted in accordance with Arkansas statutes, which require that the Mayor, under the aldermanic form of government, submit to the City Council, the annual budget for approval. This Budget contains funding for all operating funds and incorporates the 1998 capital projects from the approved 1998-2002 Capital Improvements Program. 1997 - A Year In Review During 1997 several events occurred that will have an impact on the City for the next few years. A special county wide census was initiated in late 1996 and completed in early 1997. The City's official population has increased from 42,247 in 1990 to 52,976 in 1997. As a result of the special census, the City receives increased state turnback funds for both General Fund and Street Fund. A comprehensive study of the City's sewer collection and wastewater treatment system was completed during the year. Several public hearings and input sessions have been conducted over the past fourteen months. The results of the study indicated that the City will need to plan and implement improvements to our sewer collection system and expand our current wastewater treatment plant or build a second wastewater treatment plant to service the Illinois River watershed. When implemented, the projected improvements should meet our needs for the next twenty plus years. Legislation enacted into law by the Arkansas General Assembly during it's 1997 legislative session requires that cities in Arkansas place wastewater treatment facilities within their corporate boundary or prove that doing so is not feasible. Primarily, because of this legislation, the City conducted a special election for the purpose of annexing land within the Illinois River watershed that was suitable for a wastewater treatment plant. The special election was held on November 4, 1997 and the annexation proposal was defeated. City Council and staff are continuing to evaluate the options available. The City adopted new water & sewer rates during 1997, which became effective November 1, 1997. The plan adopted by the City indicates that another rate increase should not be needed until the year 2000. The new water & sewer rates were recommended after a water & sewer rate study was completed and presented to City Council. The rate study did not address either the revenue requirements needed to support the City's portion of the White River Water Authority purchased earlier in 1997 or the revenue requirements of the wastewater treatment plant improvements. A possible rate study to determine the revenue requirements of the White River water system and a possible wastewater facility impact fee study are planned for 1998. 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 A proposal is currently being considered by the City's Environmental Concerns Committee to alter our residential curbside recycling program. A recommendation will be forwarded to City Council for further review and consideration. The changes being proposed to our residential curbside recycling program are in response to the City's co -mingled recycling processor notifying us that our blue bag system would not be accepted after August 1998. The residential recycling program has provided residents the opportunity to recycle a significant portion of waste generated in households. During 1997, the City entered into a long term lease for the operations of the fixed base operations (FBO) at Drake Field. The 1997 budget included funding and authorization for the City to provide the FBO services. As a result of entering into the long term lease, the 1997 Budget was amended administratively to remove the funding and associated revenue from the Airport budget. In mid year, City Council authorized three firefighter positions. These positions, plus nine more to be added during 1998, will be needed for Fire Station Number Six that is scheduled to be constructed in 1998. In the third quarter, City Council accepted two grants that provided the initial funding for an additional bicycle officer and a school resource officer in the Police Department. Both grants were for one year and the City will be funding all of the cost for these positions after the grants expire in mid 1998. The Fayetteville School District provides office space for the school resource officer. In May, the City Council and Washington County Quorum Court authorized the City and Washington County to enter into a contract where the city provides animal sheltering services for the County on a space available and fee per animal basis. The annual contract value is $50,000. This marks the first time in Arkansas that an agreement of this nature has been entered into between a city and a county. Additionally, the City contracts with seven other cities in Washington County where the City provides their citizens animal sheltering services on a space available and fee per animal basis. These agreements are the result of several years of effort on the part of the City, various committees formed by the Washington County Quorum Court, and the Humane Society of the Ozarks. In 1997, the City began an in-house sidewalk improvement program. The program is staffed with a three person crew which is funded in the Street Fund. The construction materials are funded in the Sales Tax Capital Improvement Fund. Additional funding for materials and two new positions are included in this budget for this program in 1998. On August 5, in a special election, the citizens of Fayetteville approved issuing bonds to construct a town center and associated parking facilities on property connected to the downtown Square. The debt service funding for the bonds is from the Advertising & Promotion Hotel, Motel, and Restaurant tax. The Town Center is scheduled to be bid in 1998. In October, the Sales Tax Capital Improvements bonds originally issued to assist in the construction of the Walton Arts Center were refinanced at a savings to the City of $311,751 (net present value) and a cash flow savings of $619,000, while reducing the term of the bonds by two years. 11 Status of Proiects Budgeted for 1997 The City budgeted approximately $33.9 million in capital projects for 1997. The current status of the major projects budgeted for 1997 are listed below: • In -House Street Improvements ($1.1 million). The work on the streets improved with this program equals approximately 200,000 square yards of asphalt. During the previous four years, this project has funded the laying of around 118,000-124,000 square yards of asphalt annually by City crews. The 1998 - 2002 Capital Improvements Program lists streets improved with project funds during 1997. • Highway 265 Widening - Right of Way ($1.0 million). This project is currently in design by the Arkansas Highway and Transportation Department. Right of way will be acquired after the final design is completed. • 24th Street Improvements ($.7 million). This project is nearing completion. • Joyce Boulevard Extension to Gregg Avenue ($.7 million). The street construction project is complete; Mud Creek Bridge is in design. • Joyce Boulevard - Old Missouri to Highway 265 ($.8 million). Completion of this much needed project is anticipated in the fourth quarter 1997. • Trailway/Railroad Corridor Construction ($.8 million). This project is currently in design. • Highway 265 Water/ Sewer Relocations ($1.8 million). This highway improvement project is currently in design by the Arkansas Highway and Transportation Department. Engineering for the water / sewer relocations will be able to proceed as soon as the highway improvement project engineering is complete. • White River Water Authority Acquisition and Improvements ($1.3 million). A contract has been awarded to construct the connecting water lines between the City water system and the White River Water System ($1.0 million). Engineering cost, right of way acquisition cost and initial upgrade cost have been completed or are currently in progress. • Sanitary Sewer System Rehabilitation ($2.3 million). Engineering and construction contracts have been awarded for sanitary sewer system rehabilitation ($1.3 million). The remaining funds will be used for additional sanitary sewer system rehabilitation projects. • Water/Sewer Improvements Defined by Study ($1.1 million). An engineering contract has been awarded for the Highway 265 and Highway 45 East water system improvements ($.3 million). The remaining funds have been added to 1998 for the construction of the improvements. • Highway 16 West Force Main ($.6 million). This project is pending the results of the Sewer System Study. • Airport Improvements: The Safety Area Extension Project is under contract ($.6 million) and an aircraft rescue and firefighting vehicle has been ordered ($.2 million). iii 1998 - The Year Ahead The 1998 Budget and Work Program for the City of Fayetteville continues to build on philosophies of enhanced customer service, cost-effective government and responsive government. With the assistance of the City Council and continued input from the citizens of Fayetteville, there are a number of projects, programs, and initiatives that can be accomplished. Together, we must face the challenges to be met in 1998 to improve the quality of life in Fayetteville. The following is a discussion of some of the issues, challenges, and highlights contained in the 1998 Budget and Work Program. I,tiUes Ind C Ilallem-'es County sales tax revenue comprises approximately 43% of General Fund revenue. However, the growth rate is slowing down. County sales tax growth over the past few years has exceeded 5% annually and is projected to grow at approximately 3% for 1997 and 2% for 1998. As a result of the County sales tax growth slowing and the need to fund the firefighter positions needed for Fire Station Six scheduled to be open in 1998, the transfer from City sales tax for General Fund operations had to be increased from 19% in 1997 to 25% in 1998. When the voters approved the City sales tax in 1993, the City Council committed that at least 75% of the revenue generated would be used for capital improvements. The City's sewer system study was completed in 1997. The findings of the study state that we will have to expand our current wastewater treatment plant or build an additional wastewater treatment plant. Additionally, we will need to make extensive improvements to our sewer collection system. The combined first phase cost for the improvements identified in the study are approximately $60 million. This budget contains $2 million for further engineering on these improvements. The City will need to determine which option(s) best meets the long term needs of the citizens of Fayetteville. Changes to the City's residential recycling program will be brought before City Council in 1998. The City currently uses a co -mingled blue bag recycling system with the recyclables sorted by a contractor operating a picking line. The changes needed in the residential recycling program will be paid for either with a landfill disposal fee reduction or a rate increase. A proposal for landfill tipping fees reduction is currently before the Environmental Concerns Committee. A recommendation will be forwarded from the Committee to City Council for action. In 1998, the Unified Development Ordinance is planned to be brought before the City Council for consideration in connection with implementing the philosophy of the General Land Use Plan. The City was awarded HOME program funds to continue funding for the City's home owner rehabilitation program. During 1998 the City will be purchasing vacant houses that are in need of rehabilitation. After the houses are rehabilitated, they will be offered to qualifying families at a mortgage payment the families can afford. The City began a program in 1991 with the goal of adding three police officers and three firefighters per year over a five year period. The initial five year period ended in 1995. As the City continues to grow, additional police and fire personnel will be needed. This budget contains nine firefighter positions and two police positions. Additionally, election issues that are a result of the Special Census will need to be addressed. The election issues that need to be addressed early in 1998 include the transition for aldermanic terms from two years to four years and the possible redistricting of City wards. IV Unfunded federal and state mandates continue to place a burden on local governments nationwide and Fayetteville is no exception. In addition to allocating resources to meet the requirements of the Clean Water Act and American with Disabilities Act (ADA), the City must allocate funds to comply with the regulations for commercial drivers' license holders, licensing requirements for solid waste transfer station workers, and licensing requirements in the water and wastewater areas. Court action that could impact the City involves challenges filed in Washington County concerning roll back of property taxes. The City receives property tax revenue for the Fire and Police Pension funds. If the lawsuits are successful, the City might have to refund some property tax collections for the years beginning in 1996. The estimated potential financial impact to the City of these lawsuits is approximately $75,000 annually for the past two years. Additionally, there are several state-wide petition initiatives that could impact the City if approved by the voters during the state-wide elections in November 1998. One set of initiatives involve elimination of all real and personal property taxes and replacing them with an additional state sales tax. The exposure the City has to this initiative is in funding Street Fund maintenance activities. Street Fund receives approximately 19% of it's annual operating funds from the City's portion of the Washington County road millage. A potential indirect impact on the City involves funding of the Fayetteville Public Library. The Fayetteville Public Library is an independent agency that receives operating funding from a portion of the Washington County Library millage and a transfer from the City's General Fund. The second set of initiatives involve elimination of food for sales tax purposes. Approximately 10% (based on published demographic information for the State of Arkansas) of the City's sales tax collections are from taxes on food. The impact on the City's financial resources would be approximately $715,000 for General Fund operations and $986,000 for Sales Tax Capital Improvement Fund. If approved, the sales tax initiatives would be scheduled to take effect mid 1999. Personnel Chanaes The 1998 Budget contains funding for thirty (30) new full-time equivalent positions. The new positions have been added in an effort to maintain our quality of service delivery while continuing to maintain a balanced budget. The positions are added for a variety of reasons including growth in the City, attempts to do more 1998 Personnel Summary work in-house as opposed to contracting out 574.49 Total Employees (Full Time Equivalent Basis) for services, input from the City Council and citizens, federal mandates, and improved organizational efficiency. The following is Police Admin. Services a brief overview of the personnel additions. 126.63 105.80 The City began a systematic program to increase staffing for Police and Fire Departments beginning with the 1992 Fire Budget. Since 1991 the City has added 85.00 twenty-five police officers, twenty-two firefighters, six civilian jailers, four dispatchers, and six other noncivil service employees to our public safety work force. General Govt. 39.30 )lic Works 217.76 v The 1998 Budget contains funding to add two uniformed police officers and continue funding for two police officers authorized during 1997, initially funded by grants, and nine firefighters needed to complete the staffing of Fire Station Number Six. The new firefighter positions are phased in over the first eight months of 1998. In 1999, approximately $80,000 will have to be added to the Fire Department budget to complete the funding of these new positions for a full year. Three firefighters were authorized during 1997 to begin staffing for the new fire station. These Police and Fire positions are funded in the General Fund. This Adopted Budget contains funding to add a Field Service Representative for Street Maintenance and two Maintenance Worker III's for our In -House Sidewalk Improvement Program. These positions are funded in the Street Fund. Because of the continued growth the City is experiencing, the Proposed 1998 Budget adds: a''/2 Deputy Court Clerk for Municipal Court; a Parks Superintendent, a Public Works Crew Leader, a Maintenance Worker III and three part-time gym supervisors for the community gymnasiums at Holcomb, Vandergriff and Asbell Gyms for the Parks & Recreation Division; a part-time Senior Clerk -Typist for Public Lands Maintenance Division; a work study position for City Prosecutor; a Public Works Crew Leader for Water & Sewer Maintenance; a Water & Sewer Services Technical Supervisor, a Senior Customer Service Representative, a Meter Maintenance Worker and a Customer Service Representative for Water & Sewer Services Division; a Public Works Crew Leader and three Recycling Maintenance Worker IV's for Solid Waste Division. These positions are funded in the Parks Development Fund, Street Fund, Water & Sewer Fund, Solid Waste Fund and General Fund. Pro,_,ram Initiatives The City is expanding funding for the Sidewalk/Trails program. This program will consist of five employees for in house construction projects. Materials and contracts for construction of sidewalks and trails is funded in the Sales Tax Capital Improvements Fund. The initial focus of the sidewalk project is to install sidewalks to schools. During 1997, City Council enacted an ordinance requiring the City to assume responsibility for the maintenance and upkeep of all sidewalks within the City. This budget continues funding of City beautification projects through the Advertising & Promotion Fund, General Fund and the Sales Tax Capital Improvement Fund. The projects involve the Square Gardens, entryways into the City and the Tree Planting Program. The City continues to refine solid waste collection and material diversion from the landfill. Residential curbside, apartment complex recycling, and commercial cardboard programs have all been expanded this year. Currently, the Environmental Concerns Committee is considering changes to the City's residential curbside recycling program. The current blue bag system is being replaced with a bin program. The bin recycling program will involve curbside sorting by City employees. Residents will be requested to place all recyclables in a City provided bin at the curb on their normal trash collection day. Changing to a curbside sort recycling system will require the City to purchase six curbside sort trucks at a cost of approximately $570,000 and purchase curbside recycling bins and other recycling equipment at a cost of approximately $98,000 for 1998. There is an additional $80,000 in the 1997 Budget to purchase recycling bins. Additionally, four new employees will be added for this program. Through the residential curbside recycling program, citizens have the opportunity to recycle approximately 50% of the waste generated in households based on volume. vt Capital lmprovements The budget contains approximately $26.5 million in capital improvements for 1998. The capital projects contained in the 1998 budget reflect primarily a pay-as-you-go philosophy and were included in the 1998-2002 Capital Improvement Program (CIP) approved by the City Council in October, 1997. The Town Center project is the only project contained in this budget that will be funded with a bond issue. All the projects have been included in the Adopted Budget at the same funding level as stated in the 1998 -2002 CIP with the exception of the Shop Improvements Project funded in the Shop Fund ($15,000) and a water rate study for the White River customers ($15,000) and a wastewater facility impact fee study ($60,000) funded in Water & Sewer Fund. These projects were added to meet the standards for wash bays, determine the appropriate water rate for White River customers after the water system improvements have been completed, and to determine the appropriate impact fee to assess new development when tieing into the City's wastewater collection and treatment system. The major benefit of a pay-as-you-go approach is savings in interest expense. However, difficult decisions must be made as to when projects will be scheduled. Some projects will simply have to wait until future years. Projects planned for 1998 included: Funding for the City's In -House Street Improvement Program and In -House Sidewalk Improvement Program have increased over 1997 funding levels. The budget for the In -House Street Improvement project is $698,000 and the budget for the In -House Sidewalk Improvement project is $265,000. Both of these projects are funded from the 1 % City Sales and Use Tax. Major street improvement projects, in addition to our in-house program, included in the 1998 budget are: Sycamore Street - Leverett to Garland - $636,000, Poplar Street Improvements - $657,000, Old Missouri Road - Old Wire to Joyce - $200,000, Cleveland Street - Garland to Frisco - $85,000, Plainview Avenue Improvements - $150,000, Rupple Road Area Improvements - $500,000, and intersection improvements at Zion @ Frontage - $271,000. Major water and sewer projects included in the 1998 budget are: continuation of the City's sewer system rehabilitation project - $2,154,000, Highway 45 East Pump Station & Elevated Tank - $2,250,000 (as recommended by the Water System Study), engineering for sewer system improvements identified in the Sewer system study - $1,000,000, improvements to the wastewater treatment plant improvements identified in the Sewer System Study - $1,000,000, water & sewer cost sharing - $130,000, wastewater treatment plant improvements - $180,000, and water meter and backflow prevention assemblies - $203,500. The 1998 Adopted Budget contains $1,176,000 in park improvements funded by the voter approved 10 HMR Tax dedicated to parks and a portion of City sales tax. The major park improvements planned for 1998 include: continued funding for a Parks Maintenance Complex - $352,000, continued funding of the Girls Softball Complex - $150,000, Wilson Pool improvements - $100,000, Walker Park Trail/ Parking Lot - $79,000, Wilson Park Renovation - $70,000, continuation of the Park Land Acquisition Project - $50,000, and continuation of the Lake Fayetteville Trail Project - $50,000. Parks & Recreation maintenance funding is contained in General Fund and Parks Development Fund. Other significant projects planned for 1998 include construction of the Town Center - $7,500,000 million, construction of Fire Station Number Six - $450,000, replacement of the heating, ventilation and air conditioning system for the City Administration Building - $475,000 and a grant match for improvements to the Research & Technology Park - $300,000. vii Operations Cost Impact of Capital Projects This Budget includes: approximately $222,000 to fund the increased operations cost associated with the construction of Fire Station Number Six, $162,000 for increased operation expenses associated with the residential recycling program changes, $105,000 in additional personnel and equipment costs due to expansion of parks and employing gym supervisors for the three community gymnasiums, $150,000 in motor pool maintenance expenses primarily due to increased usage of equipment and the requirement for more specialized equipment, $40,000 in software maintenance cost due to upgrading the public safety computer system, and $40,000 in motor pool costs for expansions to the Street Division equipment. 1998 Summary Financial Activity The 1998 Annual Budget and Work Program includes approximately $84.7 million in expenditures. All City funds are budgeted to comply with the City's policy of maintaining 10% of budgeted operating expenditures in unrestricted fund balance or cash and investments. The Solid Waste Fund is not expected to meet this policy until budget year 1999 or 2000. Summary of Fund Expenditures Category Adopted 1997 Adopted 1998 % Change Personnel $18,588,065 $20,443,653 9.98% Materials & Supplies 2,302,930 2,171,862 -5.69% Services & Charges 8,911,415 8,682,315 -2.57% Maintenance 938,020 1,051,689 12.12% Internal Charges 3,265,000 3,400,000 4.13% Debt Service 1,294,067 1,415,586 9.39% Purchased Water 4,728,000 4,728,000 0.00% WWTP Operations 3,447,813 3,744,589 8.61 % Total Before Transfers/Capital/Depreciation 43,475,310 45,637,694 4.97% Transfers 3,142,247 4,227,237 34.53% Capital 17,278,042 26,803,862 55.13% Depreciation 7,831,200 8,126,961 3.78% Total $719726,799 $84,795,754 18.15% viii General Fund includes all activities of the City not accounted for in other funds. These activities are funded primarily by the City's share of the county sales tax - $7.1 million; a portion of the City sales tax - $2.5 million; franchise fees - $2.6 million; charges for services - .9 million; and state turnback - $1.5 million. The functions financed by the General Fund include general government operations, fire services, 1998 Fund Summary W&S $25,537, CDBG $999,423 Parks Dev. $1,077,246 police services, parks and recreation, traffic operations, Cap. Improvements $11,36 $84,745,754 Street $2,697,000 General $16,579,047 Town Center $7,612,200 Other $2,858,612 city engineering services, 1 1 Shop $6,366,294 planning services and Adv. & Pro. $1,465,896 Airport $3,703,319 p g Solid Waste $4,484,027 inspection services. The property tax millage collected for General Fund was previously rescinded by the City Council. This revenue loss is being replaced by a portion of the City sales tax in the amount of $2.5 million. During the past year the City's portion of the County sales tax revenue has grown approximately 3% and is projected to grow approximately 2% in 1998 over estimated 1997 revenues. General Fund expenditures for 1998 include the addition of nine full time equivalent (FTE) positions for the Fire Department, four FTE positions (two new positions and funding to continue two officers initially funded with grant revenue in 1997) for the Police Department, one FTE for the Animal Services Division, two and '/z FTE's for Parks & Recreation Division, r/z position for Municipal Court Division, a t/2 for the Public Lands Maintenance Division and a work study for the City prosecutor Division. The 1998 Budget was submitted to City Council for their review and input with a surplus of $64,287 in the General Fund for 1998. During Council review of the 1998 Budget an additional $50,000 was added to the Fayetteville Library (Library) Transfer. The Library committed to provide extended evening hours during the week as well. In a budget related agenda item approved during the December 17, 1997 City Council meeting, City Council approved the biennial pay range adjustment for non -civil service employees and instructed City staff to resurvey for civil service pay ranges. Due to the uncertainty of the cost impact of the civil service pay range resurvey, City staff proposed delaying all full time new employees to be added in General Fund for two months. The Street Fund is primarily financed by turnback monies received from the State of Arkansas and turnback monies received from the County Road Millage Tax. These monies are utilized to maintain and repair city streets, to maintain rights -of -way, to maintain drainage maintenance and to maintain City owned sidewalks and trails. Currently, the Street Fund has a balanced budget for 1998. The turnback from the State of Arkansas is apportioned on a per capita basis. The projection for 1998 is that cities throughout Arkansas will receive $41.00 per person. The projected turnback for 1998 is based on additional population from the IX special census being used for the per capita calculation beginning in September 1997. The increase in projected resources for 1998 is due to the additional state turnback that will result from the revised population count. The County Road Millage Tax is currently based on 1.3 mils with a maximum 3.0 mil levy for property located within the City limits. New expenditures for 1998 can be attributed to adding additional funding for a field service representative and increased motor pool costs for Street Division and adding two maintenance workers for the Sidewalk and Trails Program. The Advertising & Promotion Fund accounts for the revenue sources and uses of the Advertising & Promotion hotel, motel & restaurant (HMR) tax. The funds are under the control of the Advertising & Promotion Commission (A&P). The major activity of the A&P for 1998 involves the issuance of revenue bonds for the construction of the Town Center and related parking facilities and monitoring the progress of this project. During a special election conducted August 1997, voters approved issuing of $6.95 million in revenue bonds supported by the A&P HMR tax for the construction of the Town Center. The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by the voters in 1995. The 1998 planned expenditures include approximately $ 325,000 in operations and maintenance activities and $751,000 in capital improvements. The fund is budgeted to have a surplus of $4,754 for 1998. The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City sales and use tax which is used to acquire, construct, and equipment additions and improvements included in the City's five-year capital improvements program. The fund also includes a $2,466,000 transfer to General Fund for operational expenses in 1998. The 1998 planned expenditures include $8,894,800 in capital improvements. The fund is budgeted to have a decrease in fund balance of $1,422, 800 for 1998. The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance expenses of the City's water and sewer system. This includes water purchases from Beaver Water District, all water and sewer functions, the operation of the wastewater treatment plant, and meter operations. For 1998, the Water and Sewer Fund is projected to have a surplus of revenues over expenses prior to depreciation expense. City Council approved a rate increase in October 1997. The water purchases budgeted for 1998 represent the largest expenditure for operations in the fund at $4.7 million. This represents approximately 34% of total operating expenditures. The wastewater treatment plant operations are budgeted at $3.7 million, which represents approximately 26% of the total operating expenses. The Solid Waste Fund is responsible for the operation of the City's solid waste collection and disposal, a recycling program and a composting program. Revenues from the fund are obtained from fees levied for trash collection, recycling revenue and containers sales or leases. A solid waste rate study was approved by City Council during 1996 that established residential rate adjustments for 1998 and 1999. This Budget reflects the previously approved residential rate scheduled to begin January 1, 1998. Based on cash flow projections incorporated in the rate study, the Solid x Waste Fund will meet the cash and investments policy adopted by City Council in budget year 1999 or budget year 2000. The 1998 Budget incorporates operational costs increases of approximately $162,000 attributed to changes proposed in the residential curbside recycling program. The Airport Fund provides for the operation and maintenance of the City's municipal airport. The Airport Fund's revenue is generated from airline fees, parking fees, rents and leases. For 1998, the fund is projected to have a surplus of revenue over expenses prior to depreciation expense. The 1998 Budget reflects a reduction in operational expense primarily due to the completion of several significant maintenance items in 1997. The baggage conveyor belt is scheduled to be replaced in 1998. The airport currently operates 24 hours daily seven days a week. The Shop Fund is an internal service fund that provides all the acquisition and maintenance of equipment and vehicles utilized by the City's operating divisions within the other operating funds. The Shop Fund's source of revenue is from charges to other City operating funds based on equipment and vehicle usage. Increases in 1998 operational costs can be attributed to increased parts and supply purchases, increased fuel expense, and increased contract services for repairs that cannot be performed by staff. These operational increases are a result of increased equipment usage and fleet expansions. Closing This Budget is the financial and operational plan for the City of Fayetteville for 1998. The appropriations contained in this budget will provide for quality municipal services that meet the needs of the citizens of Fayetteville. We have made good progress in the City over the past year and I anticipate continued progress in the future. Finally, let me express my sincere thanks to the members of City staff, particularly the Budget & Research Division, for all of their efforts in compiling the information in this 1998 Budget. Res ectfully submitted. Fred B. Hanna Mayor xi RESOLUTION NO. 118 — 9 7 A RESOLUTION APPROVING THE 1998 BUDGET AND WORK PROGRAM FOR THE CITY OF FAYETTEVILLE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE , ARKANSAS: Section 1. That the City Council hereby approves the 1998 budget and work program for the City of Fayetteville. A copy of the budget detail attached hereto marked Exhibit "A" made a part hereof. PASSED AND APPROVED this 16th day of December , 1997. ATTEST: By: Traci Paul, City Clerk APPROVED: Y Fred Hanna, Mayor xii CITY OF FAYETTEVILLE, ARKANSAS THE BUDGET PROCESS The budgets of governmental funds (for example General Fund, Street Fund, and Parks Development Fund) are prepared on the modified accrual basis for revenues and expenditures. Under the modified accrual basis of accounting, revenues are recognized when they become both measurable and available. Expenditures are recorded when the related fund liability is incurred. The proprietary and trust fund types (Water & Sewer Fund, Solid Waste Fund, & Airport Fund) are budgeted on a full accrual basis. Not only are expenditures recognized when a commitment is made (i.e., through a purchase order) but revenues are also recognized when they are obligated to the City (for example, water user fees are recognized as revenue when bills are produced.) Agency funds are not budgeted since they are custodial in nature and do not involve measurement of results of operations. The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way the City prepares its budget. Formal budgets exist for all funds and fund types, except agency funds and account groups, but the budget -to -actual comparison reports are prepared only for the governmental fund types (General, special revenue, and capital project.) The Annual Budget and Work Program is a fiscal plan which presents the services which will be provided to the community and the funds needed to perform these services. The type of service and the level of service is defined by the use of program objectives, which are further defined by performance measures. The Mayor is responsible for formulating the fiscal plan and presenting it to the City Council for approval and adoption. The key steps and dates in this process for the 1998 Budget and Work Program are described below: 1. Budget Preparation Package, July 1997 The budget preparation package was distributed to all Department Directors and Division Heads. The package included budget preparation software and a detailed manual which included the budget preparation calendar, software instructions and examples, planning indicators, and specific account and reference information necessary to complete the 1998 budget request. In addition, target budgets were set for each fund and/or program. The target budget excluded capital requests and new personnel requests. (These items are considered separately). Two training sessions were conducted by the Budget staff in July to review the budget calendar, and to cover instructions for the proper completion of the 1998 budget submission. 2. Capital Requests and New Personnel Requests Forms, July/August 1997 Five-year Capital Improvements requests and New Personnel request forms were submitted for review and prioritization. Approval of the requests were based on a review of prioritized lists by Department Directors and Budget staff to see if original cost and continuing cost were within the available funding range. All capital items with a cost that exceeds $10,000 appear in the Five-year Capital Improvements Program. 3. Budget Work Papers Submitted by Division Heads, August 1997 The Department Directors returned budget submissions requesting 1998 funding to the budget office. The budget office then verified that budget submissions were correct and within specified targets. 1 4. Analysis of Each Proposed Program Budget, September/October 1997 During this period, meetings were conducted with each Department Director. At these meetings, the submitted program budgets were evaluated in their entirety and addtions and cuts were made to balance the funds with the service requirements. The 1998 Proposed Budget and Work Program was the result of this process. 5. Public Hearings, September/October 1997 The Street Committee, the Water and Sewer Committee, the Parks and Recreation Advisory Board, the Airport Board, and Community Development conducted public hearings to obtain input from citizens on the capital improvements program. 6. Capital Improvements Program Approved by City Council, October 1997 City Council approved the 1998-2002 CIP on October 21, 1997. The public was invited to attend and comment on the projects incorporated in the 1998-2002 CIP at various public hearings as well as the Council agenda setting sessions on September 30 and October 14 and the City Council meetings on October 7 and October 21. CIP projects approved for 1998 are incorporated in the 1998 Budget and Work Program. 7. Consideration and Approval of the Budget, November/December 1997 The proposed budget was presented to the Mayor. The Mayor presented the Proposed 1998 Budget and Work Program to the City Council on November 25. Public hearings on the Proposed 1998 Budget and Work Program were conducted during December, and the Budget was adopted by the City Council on December 16, 1997. 8. Implementing the 1998 Budget, January 1998 Work papers are created and distributed to allow each division head to split their budget into the projected funding level needed for each month. These work papers are collected and input into the computer system to assist in the control of the adopted budget throughout 1998. 9. Adjusting the 1998 Budget, Throughout 1998 The budget may be adjusted throughout 1998. Depending on the amount of the adjustment, approval may come from the Budget Coordinator, Administrative Services Director, Mayor or the City Council. A detailed explanation of the Budget Adjustment Policy is listed on pages 7 and 8. The public hearings throughout the budget process are considered to be an essential part of the budget process as they are designed to solicit feedback from the public on City operations and services. In accord with continuing efforts to apprise the public of City activities, the Proposed 1998 Budget and Work Program is made available for review by all interested persons at the Fayetteville Public Library and the City Clerk's Office. Public notification of this information is made in a local newspaper and on the Cable Access television channel. As always, the public is invited to attend all meetings, retreats, and hearings regarding consideration of the Budget. 2 1998 Annual Budget Flow Chart July 1997 Distributed Budget Preparation Manual July 1997 Budget Training August 1997 Division Heads Submit Budgets to Department Directors Department Division Heads Directors Make Revisions Approve Division Bud ets? Yes Department Directors Submit Budgets to Budget Staff for Review September/October 1997 Public Hearings of the Street and W&S Committees Budget Staff Reviews Submitted Budgets November 1997 Budget Staff Presents Budget Requests to 1 Does Mayor Revisions Made By _ Yes _ Want Any \. Appropriate Personnel Budget \ Revisions? No _ _ r November 1997 Mayor Presents Budget to City Council i City Council Holds Retreats/ Public Hearings — I City Revisions Made By City k�—� Council Staff As Requested Want Any No December 1997 I City Council Approves 1998 Budget 1998 Budget is Implemented and Will Be Adjusted as Needed. 3 CITY OF FAYETTEVILLE, ARKANSAS FINANCIAL POLICIES The purpose of this section is to present the policies that the City follows in managing its financial and budgetary affairs. These are general statements of policies which represent long-standing principles, traditions, and practices that have guided the City in maintaining financial stability. REVENUE POLICY • The City will strive to maintain a broad and diversified revenue base that will equitably distribute the burden of supporting City services and will protect the City from short- term fluctuations in any one revenue source. • The City will actively support economic and industrial development recruitment and retention efforts to provide for a solid revenue base. • The City will limit the designation of General Fund revenues for specified purposes to maximize flexibility in budgeting and revenue utilization. • The City will review annually and revise, where necessary, its cost allocation formula. EXPENDITURE POLICY • Basic and essential services provided by the City will receive first priority for funding. • The City will maintain timely collection systems and implement necessary enforcement • strategies to collect revenues from available sources. • The City will establish user fees and charges for services, when feasible, at levels related to the cost of providing the services. The City will review the fees and charges on a periodic basis to determine modifications needed to keep pace with the cost of providing the services. • The City will establish, when feasible, self- supporting enterprise funds and internal service funds in which a relationship between revenues and expenditures clearly exists. The City will establish performance measurements for all program areas, when feasible. These measures will reflect the demand, workload capability, and projected outcomes for the program to accomplish its objectives. • The City will adopt a balanced budget, by fund, for all funds maintained by the City, in which total anticipated revenues must equal or exceed the budgeted expenditures for each fund. However, if this cannot be attained, the City will utilize unallocated fund reserves, which have been carried forward from prior years. • The City will maintain a budgetary control • The City will project revenues on a system to ensure adherence to the adopted conservative basis so that actual revenues will budget and will prepare reports which compare consistently meet or exceed budgeted actual expenditures to budgeted amounts. revenues. • The City will refrain from budgeting non- • The City will maintain a budgetary control recurring or one-time revenue for ongoing system and will prepare reports which compare expenses. actual revenues to budgeted amounts. 9 • The City will provide access to medical, dental, life, and long-term disability insurance for its employees. The cost for these benefits will be a shared responsibility between the City and its employees. • The City will provide access to appropriate retirement plans for its employees. The City will make contributions for eligible employees at the percentage defined for each of the respective retirement plans. DEBT POLICY • The City will maintain a policy of full disclosure on financial reports and bond prospectus. • The City will maintain communications with bond rating agencies and continue to strive for improvements in the City's bond rating. • The City will pay for all capital projects and capital improvements on a pay-as-you-go basis using current revenues whenever possible. If a project or improvement cannot be financed with current revenues, long-term debt will be recommended. • The City will refrain from issuing long-term debt for a period in excess of the expected useful life of the capital project. • The City will use special assessment revenue or other self-supporting bonds instead of general obligation bonds, when feasible. • The City will seek refinancing of outstanding debt if it is determined that the City will benefit by reduced interest expense over the remaining life of the bonds. • The City will require that total annual payments for debt service not exceed 25% of total operating revenues. RESERVE POLICY • The City will maintain a minimum reserve, in Undesignated Fund Balance, of at least 10% of current year operating expenditures for the General Fund and the Street Fund. If existing reserves exceed the required level, such funds may be used to provide for non -recurring expenditures. The City will use monies in the 10% reserve only in times of emergency or fiscal and economic hardship. • The City will attempt to maintain a cash and investments balance of not less than 10% of current year operating expenditures for all Enterprise Funds. • The City will maintain a Shop Fund reserve necessary to fund the replacement and expansion of the City's vehicles and equipment. INVESTMENT AND CASH MANAGEMENT POLICY • The City will deposit all receipts on a timely basis. • The City will strive to maximize the return on its investment portfolio without jeopardizing principal amounts. • The City will limit its investments to the types of securities provided for by Arkansas statutes. • The City will diversify its investments by maturity date to protect against market fluctuations. • The City will purchase securities from qualified institutions based on competitive bids in an effort to obtain the highest available rates. 5 CAPITAL IMPROVEMENT POLICY FINANCIAL REPORTING POLICY • The City will prepare annually and update a • five-year Capital Improvements Program (CIP) which will provide for the orderly maintenance, replacement, and expansion of capital assets. • The CIP will identify long-range capital projects and capital improvements of all types • which will be coordinated with the annual operating budget to maintain full utilization of available revenue sources. • When preparing the CIP the City will seek to identify all viable capital projects and capital improvements required during the subsequent five year period. These projects and improvements will be prioritized by year and by funding source. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State, and other funding to assist in financing capital projects and capital improvements. • The City will incorporate the reasonable findings and recommendations of the other City Boards, Commissions, Committees, and Citizen task forces, as they relate to capital projects and improvements. • The City will seek input from the public by holding public hearings in relation to the establishment of projects and project priorities. The City's accounting system will maintain records in accordance with accounting standards and principles outlined by the Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and the State of Arkansas. The City will employ an independent accounting firm to perform an annual audit of the City's finances, and make the annual audit available to all required and interested parties. The audit shall be completed and submitted to the State of Arkansas within 210 days of the close of the fiscal year. • The City will produce monthly and quarterly financial statements reporting the current periods activity for all funds maintained by the City. • The City will maintain an internal audit function which will be charged with adopting and routinely monitoring internal controls of the City. • The City will prepare an annual budget document that provides a basic understanding of the City's planned financial operations for the coming fiscal year. Copies of the proposed and final budget will be made available to all interested parties and opportunities will be provided for citizen input prior to final decisions on the budget. • The City will seek annually renewal of the Government Finance Officers Association's (GFOA) Certificate of Achievement for Excellence in Financial Reporting and the Distinguished Budget Presentation Award. 0 CITY OF FAYETTEVILLE, ARKANSAS ADMINISTRATIVE PROCEDURES TO ADJUST THE APPROVED BUDGET PURPOSE: The procedures outlined in this section define, standardize and set forth responsibilities for budget adjustments. DEFINITION AND EXPLANATION: A budget adjustment is a change in the authorized budget, either revenue or expense. A budget adjustment increases one expenditure item or capital project by a specific dollar amount and decreases the budget for one expenditure item or capital project. An expenditure item or capital project can also be offset by a revenue increase or use of fund balance. Since a budget adjustment is a change in allocated funds, great care must be taken and only changes for good reason will be accepted. All Department Directors & Division Heads are mandated to stay within each operational program budget as adopted and to stay within the total budget for each capital project. Neither the Accounting or Purchasing Offices will process payments or purchase orders, which will cause a program or capital project to be over the annual budget amount. Each operational division is grouped into programs (i.e. Engineering - Administration, Engineering - Plans & Specifications, Engineering - Right of Way, etc.). Budget adjustments will be required in the following instances: 1) When the budgeted amount per operational program is exceeded (an offsetting adjustment must be made from another operational program or fund balance). 2) When the budgeted amount for a capital project is exceeded (an offsetting adjustment must be made from another capital project, another program, or fund balance). Any changes in the personnel services category must meet the City's policy for raises, promotions, and staff increases. 7 TYPES OF BUDGET ADJUSTMENTS There are basically five (5) types of budget adjustments. These are: A. Adjustments between operational programs, between capital projects, or to an operational program, up to $2,500, may be approved by the responsible Department Director and the Budget Coordinator; B. Adjustments between operational programs, between capital projects, or to an operational program, for S2,501 to S 15,000, may be approved by the Administrative Services Director; C. Adjustments between operational programs, to capital projects, or to an operational program, up to 2�00, may be approved by the Mayor; D. Adjustments which exceed the Mayor's authority may be approved by City Council or the appropriate governing body of the funding source; Example: The Advertising & Promotion Commission approves all expenditure activity within the Advertising & Promotion Fund. E. Administrative budget adjustments may be approved by the Mayor. Administrative budget adjustments generally do not have any impact on fund balance. Administrative budget adjustments are generally required because of additional revenue received in one fund. Example: HMR taxes received by the Advertising and Promotion (A&P) Fund are required, by debt instrument, to be transferred to the Continuing Education Center (CEC) Fund. HMR tax revenue in excess of budgeted will create an over budget for the transfer category in the A&P Fund. Adjustments to a capital project or operational program are considered to be cumulative on an annual basis. Therefore, a single adjustment may meet the criteria for one type of adjustment, but fall into another type due to prior adjustments to the same operational program or capital project. The Budget Coordinator shall have the authority to make the final determination as to which type of adjustment is necessary. Significant adjustments to an operational program's total budget must be justified by modifying program objectives and performance measures. These items must be submitted with the budget adjustment and approved simultaneously. RESPONSIBILITIES AND PROCEDURES It is the responsibility of each Department Director or Division Head to prepare his/her adjustment whenever required, obtain all the required signatures, and return the form to the Budget Coordinator. Following review by the Budget Coordinator, the adjustment is either processed through the Budget & Research Office or returned to the Division Head requesting the adjustment for placement on a City Council agenda. It is the responsibility of the Mayor to present the adjustments to the City Council and advise them of any consequences. CITY OF FAYETTEVILLE, ARKANSAS BUDGET ORGANIZATIONAL STRUCTURE FUND In governmental accounting, a fund is a fiscal and accounting entity with a self -balancing set of accounts, created and maintained for a particular purpose and having transactions subject to legal or administrative restrictions. A separate budget is provided for each fund. DEPARTMENT Departments are the major organizational sub -divisions. They have a broad overall purpose. The City of Fayetteville is organized into five departments: General Government, Administrative Services, Police, Fire, and Public Works. Each Department, except General Government, has a director who reports to the Mayor. DIVISION Divisions are the major operational areas of the City. Each Division has been assigned to one of the Departments listed above according to the type of activity it performs. For example, the Solid Waste Division is part of the Public Works Department. PROGRAM Programs are the operating units within the Division. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. For example, the Solid Waste Division contains the following programs: Administration, Commercial Collection, Residential Collection, Recycling, and Composting. Each Division Head has developed a list of objectives and program performance measures for each program which are utilized by management in evaluating the overall effectiveness of individual programs. CATEGORY Within each program, each expenditure item is grouped into a category of related expenditures. The budget for each program is listed by categorical total. Examples of a category include: Personnel Services, Materials and Supplies, Services and Charges, Maintenance, Capital, and Depreciation. E _ � ) /§ _ !!!a2! ) _ J ! l General Fund Grn0[aI City of Fayetteville, Arkansas Chart of Governmental Fund Types City Fund Structure Governmental Special Revenue Funds Advertising & Promotion Street Parking tmunity Development g Law Enforcement ;s Development Debt Service Funds -Arts Center Bond Capital Projects Funds Replacement Sales Tax Capital Improvements As noted by the chart above, the City utilizes all four (4) major Governmental fund types: General, Special Revenue, Debt Service, and Capital Projects. General Fund - General fund is the general operating fund of the City. It is used to account for all financial resources except those accounted for in other funds. Special Revenue Funds - Special Revenue funds are used to account for the proceeds of specific revenue sources which are designated or required to finance particular functions or activities of the City. Debt Service Funds - Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs, other than debt service payments made by enterprise funds. .C-apital Pro -bects Funds - Capital projects funds are used to account for financial resources to be used for the acquisition and construction of assets of a relatively permanent nature other than those financed by proprietary funds. As a note of explanation for the following combined statements, the revenues are listed by major source and the expenditures are listed by major department or service. The operating transfers are listed both in and (out). 11 City of Fayetteville, Arkansas Combined Statement of Budgeted Revenues, Expenditures, and Changes in Fund Balances All Governmental Fund Types For the Year Ended December 31, 1998 Revenues: Sales Taxes Hotel, Motel, Restaurant Taxes Franchise Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Earnings Other Total Revenues Expenditures: General Government Cost Reimbursements Administrative Services Police Fire Public Works City Advertising & Promotion Capital Outlay Debt Service Total Expenditures Excess of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Net Other Financing Excess of revenues over (under) expenditures and other financing sources (uses) Estimated Fund Balance - Beginning of Year Fund Balance - End of Year Special Debt Capital General Revenue Service Projects Total $ 7,149,000 $ $ $ 9,863,000 $ 17,012,000 2,068,000 2,068,000 2,636,000 2,636,000 555,000 555,000 1,457,334 3,838,141 5,295,475 852,000 182,100 1,034,100 1,110,000 1,110,000 321,000 223,650 40,366 250,050 835,066 67,000 41,000 4,000 112,000 14,147,334 6,352,891 40,366 10,117,050 30,657,641 2,412,399 2,412,399 (2,276,200) (2,276,200) 3,105,994 999,423 4,105,417 5,236,820 266,513 5,503,333 3,656,388 3,656,388 4,106,409 3,949,286 8,055,695 516,896 516,896 8,899,650 8,899,650 407,203 407,203 16,241,810 5,732,118 407,203 8,899,650 31,280,781 (2.094.476) _ 620,773 (366,837) 1,217,400 (623,140) 2,496,000 442,400 367,337 76,500 3,382,237 (387,237) (979,000) (2,466,000) (3,832,237) 2,108,763 (536,600) 367,337 (2,389,500) (450,000) 14,287 84,173 500 (1,172,100) (1,073,140) 5,654,428 2,588,074 840,190 5,757,275 14,839,967 $ 5.668,715 $ 2,672,247 $ 840,690 $ 4,585,175 $ 13,766.827 12 City of Fayetteville, Arkansas Chart of Proprietary and Fiduciary Fund Types Proprietary Fur Enterprise Funds Continuing Ed. Center Town Center Water & Sewer Solid Waste Internal Service Funds (Shop :e Pension Pension . Judge Retirement Agency Funds Returned Check Payroll Municipal Court As noted by the chart above, the City utilizes the Enterprise and Internal Service funds in the Proprietary fund type, and the Trust and Agency funds in the Fiduciary fund type. Enterprise Funds - Enterprise funds are used to account for operations (A) that are financed and operated in a manner similar to private business enterprise, where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (B) where the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. Internal Service Funds - Internal service funds are used to account for the financing of goods or services provided by one department of the City to other departments of the City, on a cost reimbursement basis. Trust Funds and Agency Funds - Trust funds and agency funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments and/or other funds. Trust funds are accounted for in essentially the same manner as proprietary funds since capital maintenance is critical. Agency funds are custodial in nature and do not involve measurement of results of operation. In reference to the following combined statements, the revenues are listed by major source and the expenses are listed by major department or service. Also shown are depreciation, nonoperating revenue and (expenses), transfers in and (out), and net income. 13 City of Fayetteville, Arkansas Combined Statement of Budgeted Revenues, Expenses and Changes in Fund Equity All Proprietary Fund Types and Similar Trust Funds For the Year Ended December 31, 1998 Fiduciary Proprietary Funds Funds Internal Enterprise Service Total Operating Revenues: Airport Revenues $ 1,641,565 $ $ $ 1,641,565 Rent and Leases 122,000 122,000 Solid Waste Fees 4,240,000 4,240,000 Water Sales 10,018,000 10,018,000 Sewer Service Charges 8,211,000 8,211,000 Shop Charges 3,400,000 3,400,000 Contributions 231,300 231,300 Property Taxes 446,000 446,000 State Insurance Refund 313,000 313,000 Court Fines and Fees 123,500 123,500 Investment Earnings 720,375 720,375 Other 185,005 185,005 Total Operating Revenues 24,417,570 3,400,000 1,834,175 29,651,745 Operating Expenses: Water & Sewer Administrative Services 1,520,044 1,520,044 Public Works 13,128,511 13,128,511 Solid Waste 4,207,973 4,207,973 Airport 1,174,530 1,174,530 Continuing Education Center 50,924 50,924 Police Pension 599,800 599,800 Fire Pension 719,500 719,500 Municipal Judge Retirement 75 75 Shop 2,015,524 2,015,524 Total Operating Expenses 20,081,982 2,015,524 1,319,375 23,416,881 Operating Income Before Depreciation 4,335,588 1,384,476 514,800 6,234,864 Depreciation Expense 6,190,191 1,936,770 8,126,961 Operating Income (Loss) (1,854,603) (552,294) 514,800 (1,892,097) Nonoperating Income (Expenses) State Convention Center Turnback 300,000 300,000 Interest Income 686,500 125,000 811,500 Interest Expense & Fees (1,008,383) (1,008,383) Intergovernmental Other 88,000 88,000 66,117 125,000 191.117 Other Financing Sources (Uses) Operating Transfers In 845,000 845,000 Operating Transfers Out (395,000) (395,000) 450,000 450,000 Net Income (Loss) (1,338,486) (427,294) 514,800 (1,250,980) Depreciation on Capital Contributions 3,992,571 57,494 4,050,066 Retained Earnings - Beginning of Year 55,375,579 7,218,929 19,877,580 82,472,088 Retained Earnings - End of Year 58,029,664 6,849,129 20,392.380 85,271,173 Contributions - Beginning of Year 58,050,881 287,471 58,338,352 Capital Contributions 3,533,000 3,533,000 Depreciation on Capital Contributions (3,992,571) (57,494) (4,050,066) Contributions - End of Year 57.591,310 229,977 57,821,287 Total Fund Equity - End of Year $ 115.620.974 $ 7.079,106 $ 20,392,380 $ 143,092,460 14 City of Fayetteville, Arkansas Sources of Funds for 1998 (3.1%) Franchise Tax $ 2,636,000 (11.8%) Water Sales $ 10,018,000 �l (22.5%) Sales Tax $ 19,060,000 (9.7%) Sewer Sales $ 6.211,000 i (5.0%) Solld Waste Fees $ 4.240,000 (0.5%) Property Tax $ 446,000 J/ (8.0%) Charges for Service $ 6,752,065 �c 'h� (10.0%) Fund Balance $ 8,576,631 (2.8%) Investments $ 2,366,941 (4.2%) Capital Contributions $ 3.533,000 (7.0%) Intergovernmental $ 5,908,475 (5.0%) Transfers 3 4,227.237 (2.2%) Miscellaneous $ 1,849.805 (8.2%) Town Center Bands $ 6.950,000 $84,795,754 Uses of Funds for 1998 (2.6%) Materials & Supply $ 2,171,862 (10.2%) Services & Charges $ 8,682,315 (1.2%) Maintenance $1.051.689 i '~ (24.190) Personnel $ 20,443,853 (4.0%) Internal Charges $ 3,400.000 (4.4%) WWTP Operations $ 3,744,589 (5.6%) Water Purchased $ 4,728,000 — (1 7%) Debt Service $ 1,415,586 ,d (5.0%) Transfers $ 4,227,237 (11.8%) Governmental Capital $ 10,005,171 /(9.6%) Depreciation $ 8,126.961 (19.8%) Proprietary Capital $ 16,798,691 $84,795,754 Note: The Sources ofFundschart includes revenues from all City fimds. The Uses ofFundschart includes expenditures from all funds including $16,798,691 ofcapitalexpendit nwintheProprietaryfundtypes. IncompliancewithGAAP,Pmprietaryfimd balances do not reflect capital expenditures. 15 (Page Left Blank Intentionally) 16 Governmental Funds General Fund Special Revenue Funds Street City Advertising and Promotion Off Street Parking Community Development Block Grant Parks Development Drug Law Enforcement Debt Service Funds Arts Center Bond Capital Proiect Funds Replacement Sales Tax Capital Improvements 1 Wj 17 General Fund Sources of Funds for 1998 (57.8%) Sales Tax $ 9,615,000 (2.3%) Investment Earn & Misc $ 388.0 (15 8%) Franchise Fees $ 2,636,000 (27 7%) Police $ 5,236,820 ; r (3.3%) Licenses & Permits $ 555,000 (0.2%) Transfers $ 30,000 8%) Intergovernmental $ 1,457,334 _.._ ,as for Services $ 852,000 (6.7%) Fines & Forfeitures $ 1,110,000 $16,643,334 Uses of Funds for 1998 (16 4%) Administrative Services $ 3.105.994 )st Reimbursements $ (2,276,200) 12.8%) General Government $ 2,412,399 (2 0%) Transfers $ 387,237 ublic Works $ 4,106,409 (19.3%) Fire $ 3,656.388 (0.1%) Fund Balance $ 14,287 $16,643,334 IN City of Fayetteville, Arkansas General Fund Fund - 1010 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 _ Beginning Fund Balance $ 5,297,351 $ 5,645,968 $ 5,645,968 $ 5,654,428 Resources Revenues Property Tax 7,797 0 0 0 Sales Tax - County 6,789,541 7,158,000 6,999,000 7,149,000 Franchise Fees 2,461,225 2,543,000 2,542,000 2,636,000 Licenses & Permits 571,207 510,000 535,000 555,000 Intergovernmental 1,134,969 1,240,061 1,312,000 1,457,334 Charges for Services 885,780 905,700 834,000 852,000 Fines & Forfeitures 1,073,810 906,000 1,073,000 1,110,000 Investment Earnings 325,225 321,000 321,000 321,000 Miscellaneous 172,448 58,000 67,000 67,000 Total Revenue 13,422,002 13,641,761 13,683,000 14,147,334 Operating Transfers In Off Street Parking 22,089 30,000 30,000 30,000 Sales Tax - City 1,588,000 1,824,000 1,824,000 2,466,000 Total Transfers In 1,610,089 1,854,000 1,854,000 2,496,000 Total Resources 15,032,091 15,495,761 15,537,000 16,643,334 Uses Expenditures General Government 2,161,632 2,366,710 2,255,134 2,412,399 Cost Reimbursements (2,008,091) (2,128,043) (2,123,656) (2,276,200) Administrative Services 2,656,555 3,088,471 3,022,695 3,105,994 Police 4,785,006 5,054,797 4,986,311 5,236,820 Fire 3,102,630 3,373,700 3,307,284 3,656,388 Public Works 3,429,400 3,806,204 3,721,444 4,106,409 Total Expenditures 14,127,132 15,561,839 15,169,212 16,241,810 Operating Transfers Out Arts Center Bond Fund 385,053 216,800 216,800 263,337 Replacement Fund 76,500 76,500 76,500 76,500 Water & Sewer Fund 50,000 20,000 20,000 0 Drug Law Enforcement Fund 44,789 53,042 46,028 47,400 Total Operating Transfers Out 556,342 366,342 359,328 387,237 Total Uses 14,683,474 15,928,181 15,528,540 16,629,047 Net Resources (Uses) 348,617 (432,420) 8,460 14,287 Ending Fund Balance $ 5,645,968 $ 5,213,548 $ 5,654,428 $ 5,668,715 Reserved for Loans to Other Funds $ 60,000 $ 60,000 $ 60,000 $ 60,000 Ending Undesignated Fund Balance 5,585,968 - 5,153,548 5,594,428 5,608,715 Ending Fund Balance $ 5,645,968 $ 5,213,548 $ 5,654,428 $ 5,668,715 19 City of Fayetteville, Arkansas General Fund Expenditures General Government Department Office of the Mayor City Council City Attorney City Prosecutor Hot Check Municipal Judge Cable Administration City Clerk / Treasurer Miscellaneous Salary Contingency Insurance Professional Services Settlements Chamber - Economic Development Services C.E.M.S. Service City Hospital Lease Contract Services Building Cost Land Acquisition Ozark Regional Transit Walton Arts Center Arkansas Athletes Outreach Razorback Transit Yvonne Richardson Community Center Maintenance Other Total General Government Department Administrativc-S-mim Denarmcnj Administrative Services Director Personnel Administration Accounting & Audit Budget and Research Billing & Collections Internal Auditing General Building Maintenance Janitorial Procurement Data Processing Criminal Cases Probation & Fine Collection Small Claims & Civil Cases Animal Patrol/Emergency Response Animal Shelter Total Administrative Services Department Actual Budgeted Estimated Budgeted 1996 1997 - 1997 1998 $ 234,666 $ 270,530 $ 260,407 $ 274,400 38,229 42,716 41,122 44,850 192,260 216,663 210,941 217,800 192,971 196,043 194,455 203,700 107,214 113,242 113,242 116,127 67,735 77,823 76,077 73,788 178,089 198,157 198,157 194,800 13 0, 79 8 145,873 140,571 169,000 0 231,158 231,158 674,964 104 47,800 47,800 1,925 35,404 159,100 159,100 10,000 151,149 50,000 50,000 35,000 92,947 100,000 100,000 100,000 135,480 144,380 144,380 143,545 283,500 102,000 42,609 0 106,246 86,941 86,941 0 105,042 11,244 11,244 0 48,060 24,000 24,000 24,000 34,450 39,690 39,690 42,780 0 17,600 17,600 17,600 0 10,000 10,000 10,000 0 20,000 20,000 20,000 0 0 0 16,370 10,270 40,000 30,000 15,000 17,018 21,750 5,640 6,750 2,161,632 2,366,710 2,255,134 2,412,399 136,977 140,818 139,268 143,750 416,702 593,347 589,293 571,156 326,421 359,409 349,396 359,585 111,609 136,869 134,254 138,793 272,629 269,135 253,029 274,600 53,060 56,084 54,970 56,400 216,204 248,088 243,029 258,182 109,373 113,162 108,157 102,118 106,132 112,250 110,223 115,200 337,041 412,693 412,638 409,264 113,064 132,320 130,325 149,336 28,239 32,008 31,843 31,839 98,897 109,908 98,744 109,607 126,014 141,989 137,135 137,469 204,193 230,391 230,391 248,695 2,656,555 3,088,471 3,022,695 3,105,994 20 City of Fayetteville, Arkansas General Fund Expenditures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Police DQp muj Support Services 1,120,738 1,120,155 1,119,224 1,249,808 Patrol/Warrant 3,151,173 3,375,400 3,307,845 3,410,770 Central Dispatch 513,095 559,242 559,242 576,242 Total Police Department 4,785,006 5,054,797 4,986,311 5,236,820 Fire_ Department Prevention 154,844 162,784 151,482 162,957 Operations 2,877,564 2,762,006 2,715,959 3,044,883 Training & Education 70,222 76,926 76,076 74,813 Aircraft Rescue & Fire Fighting 0 371,984 363,767 373,735 Total Fire Department 3,102,630 3,373,700 3,307,284 3,656,388 Public Works Department Public Works Director Public Works Director 184,760 203,569 199,016 207,986 Public Lands Maintenance 102,008 198,671 198,671 211,400 Engineering Plans & Specifications 299,972 263,933 259,717 274,307 i Operations & Administration 170,447 188,780 187,080 224,985 ! Right of Way Acquisition 74,350 85,347 83,240 89,205 Public Construction 153,954 194,875 190,495 203,047 Planning 356,761 389,013 385,926 403,165 1 Inspections 355,535 400,173 395,051 418,276 Parks Parks Administration 116,724 121,406 119,600 174,475 Swimming Pool 103,868 139,549 124,891 125,702 Athletics & Recreational Transfers 257,754 287,179 287,179 350,405 Library 352,239 393,013 391,793 468,400 Lake Recreation 56,903 68,027 68,026 57,800 j Park Maintenance 515,028 511,058 476,120 529,956 Traffic Administration & Enforcement 38,504 41,773 38,919 42,800 Engineering/Planning 81,492 85,723 85,503 86,351 Control & Parking 209,101 234,115 230,217 238,149 Total Public Works Department 3,429,400 _ 3,806,204 3,721,444 4,106,409 V Cost Reimbursement (2,008,091) (2,128,043) (2,123,656) _ (2,276,200) l Total General Fund Expenditures S 14.127,132 $ 15,561,839 $ 15,169,212 $ 16,241,810 21 Street Fund Sources of Funds for 1998 (77.7%) State Tumback $ 2,095,000 $2,697,000 Uses of Funds for 1998 (7.6%) Sidewalk & Trail Maint $ 206.188 (12.2%) Drainage Maintenance $ (44.7%) Street Maintenance $ 1,204,996 $2,697,000 (1.5%) Contract Services (Reimb) $ 41,000 (2.0%) Interest $ 55,000 (18.8%) County Road Tumback $ 506,000 Operations & Administration $ 732,472 8.3%) Right of Way Maintenance $ 223,635 22 City of Fayetteville, Arkansas Street Fund Fund 2100 --r Beginning Fund Balance Revenues Intergovernmental Interest Other Total Revenues Expenditures Operations & Administration Right of Way Maintenance Street Maintenance Drainage Maintenance Sidewalk & Trail Maintenance Street Construction Total Expenditures Revenues Over (Under) Expenditures Ending Fund Balance Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 840,309 $ 1,012,759 $ 1,012,759 $ 863,467 2,240,138 2,461,240 2,371,000 2,601,000 45,819 49,000 55,000 55,000 61,014 25,000 56,000 41,000 2,346,971 2,535,240 2,482,000 2,697,000 612,354 642,082 624,241 732,472 186,081 227,419 223,207 223,635 927,437 1,166,413 1,135,509 1,204,996 448,649 424,400 416,539 329,709 0 105,596 105,596 206,188 0 126,200 126,200 0 2,174,521 2,692,110 2,631,292 2,697,000 172,450 (156,870) (149,292) 0 $ 1,012,759 $ 855,889 $ 863,467 $ 863,467 23 City of Fayetteville, Arkansas City Advertising & Promotion Fund Fund - 2120 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Fund Balance $ 1,760,640 $ 1,833,140 $ 1,833,140 $ 1,057,726 Revenues Hotel, Motel, and Restaurant Taxes 956,093 978,000 1,003,000 1,034,000 Interest 103,337 85,000 100,500 90,500 Total Revenues 1,059,430 1,063,000 1,103,500 1,124,500 Expenditures Advertising & Promotion - Media Contract 254,906 227,040 227,040 225,000 Audit Expense 150 150 150 150 Professional Services - Town Center 96,028 98,109 98,109 0 Trolley Services 45,306 40,000 40,000 40,000 Collection Expense 19,122 19,560 19,580 20,500 Convention Development 438 0 0 0 Convention Services 5,491 5,391 5,000 5,000 Special Projects 86,934 86,789 85,735 25,724 New Brochures 29,843 50,157 50,157 15,000 800 Telephone Number 10,000 10,000 10,000 10,000 Festival Support 25,300 2,000 2,000 0 Air Museum 40,000 40,000 40,000 40,000 Library 26,267 31,175 31,175 35,522 Chamber of Commerce Contract 99,951 100,000 100,000 100,000 Fixed Assets 0 7,073 7,073 0 Park Improvements - Youth Softball 279,000 0 0 0 Total Expenditures 1,018,736 717,444 716,019 516,896 Other Financing Sources (Uses): Transfer from CEC Bond Fund 464,675 425,000 366,105 395,000 Transfer to Town Center 0 (1,000,000) (1,000,000) (400,000) Transfer to CEC Bond Fund (432,869) (425,000) (425,000) (445,000) Transfer to Arts Center Bond Fund 0 (104,000) (104,000) (104,000) Total Other Financing Sources (Uses): 31,806 (1,104,000) (1,162,895) (554,000) Revenues Over (Under) Expenditures and Other Financing Sources (Uses) 72,500 (758,444) (775,414) 53,604 Ending Fund Balance $ 1,833,140 $ 1,074,696 $ 1,057,726 $ 1,111,330 P City of Fayetteville, Arkansas Off Street Parking Fund J J Fund - 2130 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Fund Balance $ 452,457 _ $_ 515,124 $ 515,124 $ 491,563 Revenue Parking Lot Revenue 170,198 172,000 182,850 182,100 Interest 27,372 27,625 30,150 30,150 Total Revenues 197,570 199,625 213,000 212,250 Expenditures Materials & Supplies 206 900 900 900 Services & Charges 57,816 66,640 66,640 66,640 Maintenance 3,075 78,161 78,161 50,000 Downtown Parking District 32,970 35,000 35,000 35,000 Capital 18,747 25,860 25,860 22,500 Total Expenditures 112,814 206,561 206,561 175,040 Other Financing Sources (Uses): Transfer to General Fund (22,089) (30,000) (30,000) (30,000) Total Other Financing Sources (Uses): (22,089) (30,000) (30,000) (30,000) Revenues Over (Under) Expenditures and Other Financing Sources (Uses): 62,667 (36,936) (23,561) 7,210 Ending Fund Balance $ 515,124 $ 478.188 $ 491.563 $ 498,773 25 City of Fayetteville, Arkansas Community Development Block Grant Fund Fund - 2180 Actual Budgeted Estimated Budgeted 1996 _ 1997 1997 1998 Revenue CD Grant Funding $ 457,782 $ 1,766,970 $ 1,766,970 $ 755,423 Home Grant Funding 175,725 252,000 252,000 240,000 AAA of NWA 4,000 4,000 4,000 4,000 Loan Repay 6,371 10,000 10,000 10,000 Rehab Expense (6,371) (10,000) (10,000) (10,000) Total Revenues 637,507 2,022,970 2,022,970 999,423 Expenditures Administration & Planning Program 89,526 86,289 86,289 86,533 Housing Services Program 112,298 510,742 510,742 195,092 Home Grant Program 175,725 252,000 252,000 240,000 Public Services Program 37,566 57,533 57,533 67,798 Public Facilities & Improvements 222,392 1,116,406 1,116,406 410,000 Total Expenditures 637,507 2,022,970 2,022,970 999,423 Revenues Over (Under) Expenditures $ 0 $ 0 $ 0 $ 0 26 City of Fayetteville, Arkansas Parks Development Fund Fund - 2250 Beginning Fund Balance Revenues Hotel, Motel, and Restaurant Taxes Interest lI Donations Total Revenues Expenditures Parks Development Program Park Improvements* _ Total Expenditures Revenues Over (Under) Expenditures 1 Ending Fund Balance 1 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 0 $ 709,783 $ 709,783 $ 126,954 867,854 978,000 1,003,000 1,034,000 17,937 8,000 48,000 48,000 0 25,000 25,000 0 885,791 1,011,000 1,076,000 1,082,000 85,460 232,873 226,441 325,446 90,548 1,432,388 1,432,388 751,800 176,008 1,665,261 1,658,829 1,077,246 709,783 (654,261) (582,829) 4,754 $ 709,783 $ 55,522 $ 126,954 $ 131,708 * 1998 Park Improvement Capital Projects: Davis Park Gazebo $ 15,000 Girls Softball Complex 150,000 Greathouse Bridge Replacement 55,000 Lake Fayetteville Trail 50,000 Mud Creek Tributary Trail 20,000 Other Park Improvements 10,000 Other Surveys / Boundaries 50,000 Park Land Acquisitions 50,000 Park Restrooms Retrofitting 10,000 - Playground Renovations 50,000 Walker Park Pavilion 40,000 Walker Park Trail / Parking Lot 79,000 Wilson Park Renovation 70,000 Wilson Pool Improvements 100,000 Miscellaneous Fixed Assets 2,800 $ 751,800 27 City of Fayetteville, Arkansas Drug Law Enforcement Fund Fund - 2930 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Fund Balance $ 21,840 $ 33,051 $ 33,051 $ 48.364 Revenues Drug Enforcement Grant 224,979 212,039 212,039 212,039 Grant - Springdale 20,182 14,304 14,304 14,304 Grant - Washington County 1,366 1,625 1,625 1,625 Grant - Prairie Grove 1,367 1,625 1,625 1,625 Grant - Lincoln 1,366 1,625 1,625 1,625 Grant - Greenland 1,367 1,625 1,625 1,625 Grant - West Fork 1,366 1,625 1,625 1,625 Grant - Johnson 1,366 1,625 1,625 1,625 Grant - Farmington 1,366 1,625 1,625 1,625 Grant - Elm Springs 1,182 0 0 0 Forfeitures - DTF 12,711 0 0 0 Interest 0 0 1,018 0 Total Revenues 268,618 237.718 238,736 237,718 Expenditures Drug Enforcement Program 302,196 287,707 269,451 266,513 Total Expenditures 302,196 287,707 269,451 266,513 Revenues Over (Under) Expenditures Before Other Financing Sources (Uses) (33,578) (49,989) (30,715) (28,795) Other Financing Sources (Uses) Transfer from General Fund 44,789 53,042 46,028 47,400 Total Other Financing Sources (Uses) 44,789 53,042 46,028 47,400 Revenues Over (Under) Expenditures and Other Financing Sources (Uses) 11,211 3,053 15,313 18,605 Ending Fund Balance $ 33,051 $ 36,104 $ 48,364 $ 66.969 City of Fayetteville, Arkansas Arts Center Bond Fund Fund - 3170 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Fund Balance $ 742,303 $ 837,602 $ 837,602 $ 840,190 Revenue Interest 57.661 40,366 41,900 40,366 Total Revenue 57,661 40,366 41,900 40,366 Expenditures Audit Expense 0 500 0 0 Principal Payment 135,000 155,000 155,000 290,000 Interest Expense 212,415 204,112 204,112 115,703 Paying Agent Fees 0 1,500 1,000 1,500 Total Expenditures 347,415 361,112 360,112 407,203 Revenues Over (Under) Expenditures (289,754) _ (320,746) (318,212) (366,837) Other Financing Sources (Uses) Transfer From General Fund 385,053 216,800 216,800 263,337 Transfer From A & P Fund 0 104,000 104,000 104,000 Net Other Financing Sources 385,053 320,800 320,800 367,337 Revenues Over (Under) Expenditures and Other Financing Sources (Uses) 95,299 54 2,588 500 Ending Fund Balance S 837.602 $ 837,656 $ 840,190 $ 840,690 I City of Fayetteville, Arkansas Replacement Fund Fund - 4270 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Fund Balance $ 2,716,863 $ 2,953,242 $ 2,953,242 $ 3,196,942 Revenue Interest 160,429 150,000 168,050 175,050 Total Revenue 160,429 150,000 168,050 175,050 Expenditures Audit Expense 550 550 550 550 T-Bill Handling Fees 0 300 300 300 Total Expenditures 550 850 850 850 Revenues Over (Under) Expenditures 159,979 149,150 167,200 174,200 Other Financing Sources (Uses) Transfer From General Fund 76,500 76,500 76,500 76,500 Total Other Financing Sources (Uses) 76,500 76,500 76,500 76,500 Revenues & Financing Sources Over (Under) Expenditures 236,379 225,650 243.700 250,700 Ending Fund Balance $ 2.953.242 $ 3,178,892 $ 3,196,942 $ 3,447,642 30 City of Fayetteville, Arkansas Sales Tax Capital Improvements Fund Fund 4470 Beginning Fund Balance Revenue Sales Tax Revenue State Grants Federal Grants Interest Other Total Revenue Expenditures Public Notification Audit Expense Capital Improvements Projects: Bridge and Drainage Improvements Fire Safety Improvements In -House Street & Sidewalk Improvements Library Book Purchases & Improvements Other Capital Improvements Parks and Recreation Improvements Police Safety Improvements Solid Waste Improvements Street Improvements Transportation Improvements Water & Sewer Improvements Total Expenditures Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfer to General Fund Transfer to Solid Waste Fund Total Other Financing Sources (Uses) Revenues & Other Financing Sources Over (Under) Expenditures & Uses Ending Fund Balance Actual Budgeted Estimated Budgeted 9,082,505 9,354,000 9,585,000 9.863,000 23,695 30,000 30,000 0 935 616,350 649,000 0 582,041 76,560 611,000 75,000 8,784 4,000 12,000 4,000 9,697,960 10,080,910 10,887,000 9,942,000 2,067 1,500 1,500 1,500 2,500 2,500 2,500 2,500 133,504 1,550,274 1,550,274 610,000 364,808 447,081 447,081 450,000 665,893 1,289,044 1,289,044 963,100 65,000 123,470 123,470 107,500 201,626 1,149,768 1,149,768 1,121,200 139,736 742,073 742,073 427,000 92,191 698,279 698,279 153,000 1,452,596 223,000 223,000 80,000 833,140 7,055,309 7,055,309 2,701,000 108,278 980,980 980,980 128,000 618,847 4,685,778 4,685,778 2,154,000 4,680,186 18,949,056 18,949,056 8,898,800 5,017,774 (8,868,146) (8,062,056) 1,043,200 (1,588,000) (1,824,000) (1,824,000) (2,466,000) (286,000) 0 0 0 (1,874,000) (1,824,000) (1,824,000) (2,466,000) 3,143,774 (10,692,146) (9,886,056) (1,422.800) $ 12,446,389 $ 1,754,243 $ 2,560,333 $ 1,137,533 31 City of Fayetteville, Arkansas Sales Tax Capital Improvements Fund Capital Budget Project Category Project Title 1998 Budget Bridge and Drainage Improvements Double Springs Road Bridge Replacement $ 150,000 Drainage Study and Master Plan 100.000 Lake Lucille Spillway 100.000 Londonderry Drainage Improvements 200,000 Miscellaneous Drainage Improvements 60,000 610.000 Fire Safety Improvements Fire Station #6 - New Construction 450,000 450,000 In -House Street & Sidewalk Improvements Pavement Improvements 698,100 Sidewalk Improvements 265,000 963,100 Library Book Purchases & Improvements Book Purchases 83,000 Carpet Replacement - Children's Department 13,500 Library Lighting Repair and Renovation 11,000 107,500 Other Capital Improvements Animal Shelter Crematory - Individual Cremations 12,600 Animal Shelter Crematory System 29,500 Building Improvements 475,000 Geographic Information System 105,000 Kennel Cage Doors - Woven Wire Replacement 10,000 Microcomputer Replacements 27,500 PEG Television Center - Equipment 25,000 Printer Replacements 59,600 Research & High Technology Park - Grant Match 300,000 Tree Planting Program 53,000 Voice & Data Communications Wiring - City Hall 24,000 1,121,200 Parks and Recreation Improvements Lake Fayetteville/Sequoyah Improvements 75,000 Parks Maintenance Complex 352,000 427,000 Police Safety Improvements Firing Range Improvements 123,000 PC/Terminal - Upgrade/Replacements 30,000 153,000 Solid Waste Improvements Composting Site Improvements 80,000 80,000 32 City of Fayetteville, Arkansas Sales Tax Capital Improvements Fund Capital Budget Project Category Project Title Street Improvements Cleveland Street - Garland to Frisco Frontage Road and Zion Road Intersection Old Missouri Road - Old Wire to Joyce Plainview Avenue Improvements Poplar Street Improvements Rupple Road Area Improvements Street ROW/Intersection/Cost Sharing Improvements Sycamore Street - Leverett to Garland Transportation Improvements MUTCD Sign Machine Material Parking Meter Replacement Traffic Signal Improvements Water and Sewer Improvements Sanitary Sewer Rehabilitation Miscellaneous Fund Expenses Public Notification / Audit Expense 1998 Budget 85.000 271,000 202.000 150,000 657,000 500,000 200,000 26,000 25,000 77,000 128,000 2,154,000 2,154,000 4,000 4,000 S 8,898,800 33 (Page Left Blank Intentionally) 9 1 I I Proprietary and Fiduciary Funds Enterprise Funds Water and Sewer Solid Waste Airport Town Center & Parking Facility - Continuing Education Center & Parking Facility 1 Trust Funds Police Pension . Fire Pension Municipal Judge Retirement Internal Service Fund Shop I J I 1 35 (32.2%) Sewer Service Charges $ 8,211,000 \ Water & Sewer Fund Sources of Funds for 1998 (39.2%) Water Sales $ 10,018,000 8%) Retained Earnings $ 4,535,890 (0.3%) Other $ 87,000 (2.1 %) Interest Income $ 532,000 (8.4%) Capital Contributions $ 2,154,000 $25,537,890 Uses of Funds for 1998 (9.8%) Operations & Administration $ 2.508.395 (14.7%) Waste Water Treatment $ 3,74 (4.5%) Sewer Main Maint $ 1,157,802 (6.0%) Meter Operations $ 1,520,044 (19.7%) Depreciation $ 5,029.681 (3.9%) Water Transmission and Dist. $ 984,725 5%) Water Purchased $ 4,728,000 %) Capital $ 5.082,371 (3.0%) Interest Expense $ 777,283 $25,537,890 36 City of Fayetteville, Arkansas Water and Sewer Fund Fund - 5400 Beginning Retained Earnings Operating Revenues Water Sales Sewer Service Charges Total Operating Revenues Operating Expenses Operations & Administration Water Purchased Water Transmission and Distribution Sewer Main Maintenance Waste Water Treatment Plant Meter Operations Total Operating Expenses Before Depreciation Operating Income (Loss) Before Depreciation Depreciation Expense Operating Income (Loss) Nonoperating Income (Expense) Transfer from General Fund Interest Expense Interest Income Intergovernmental Other Total Nonoperating Income Net Income (Loss) Depreciation on Capital Contributions Net Change to Retained Earnings Ending Retained Earnings Beginning Contributions Capital Contributions Depreciation on Capital Contributions Ending Contributions Total Fund Equity, End of Year Capital Expenditures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 39,071,307 $ 43,357,925 $ 43,357,925 $ 47,358,087 9,422,723 9,526,800 9,600,000 10,018,000 7,588,368 7,782,000 7,799,000 8,211,000 17,011,091 17,308,800 17,399,000 18,229,000 2,091,231 2,311,251 2,306,560 2,508,395 3,720,823 4,728,000 4,588,000 4,728,000 699,052 1,102,219 927,895 984,725 950,726 1,211,206 1,034,928 1,157,802 3,312,412 3,532,158 3,493,469 3,749,589 1,146,252 1,310,307 1,202,222 1,520,044 11,920,496 14,195,141 13,553,074 14,648,555 5,090,595 3,113,659 3,845,926 3,580,445 4,443,023 4,881,586 4,880,686 5,029,681 647,572 (1,767,927) (1,034,760) (1,449,236) 50,000 20,000 20,000 0 (729,617) (805,755) (795,177) (777,283) 592,927 515,000 707,000 532,000 48,957 1,650,000 1,650,000 0 363,376 84,000 84,000 87,000 325,643 1,463,245 1,665,823 (158,283) 973,215 (304,682) 631,063 (1,607,519) 3,313,403 3,369,099 3,369,099 3,525,291 4,286,618 3,064,417 4,000,162 1,917,772 43,357,925 46,422,342 47,358,087 49,275,859 46,934,597 45,292,067 45,292,067 46,608,746 1,670,873 4,685,778 4,685,778 2,154,000 (3,313,403) (3,369,099) (3,369,099) (3,525,291) 45,292,067 46,608,746 46,608,746 45,237,455 $ 88,649,992 $ 93,031,088 $ 93,966,833 $ 94.513.314 $ 2,551,123 $ 6,805,686 $ 6,798,083 $ 5,082,371 37 Solid Waste Fund (94.6%) Solid Waste Fees $ 4.240,000 Sources of Funds for 1998 $4,484,027 Uses of Funds for 1998 (31.3%) Commercial Pickup $ 1,403.980 (24 8%) Residential Pickup $ 1,' I (1.1 %) Retained Earnings $ 54,027 (1.8%) Capital Contributions $ 80,000 / (2.5%) Recycling & Other $ 110,000 (6.0%) Composting $ 266,934 $4,484,027 7%) Operations and Admin $ 795,755 (3.6%) Depreciation $ 163,954 (2.5%) Capital $ 112,100 !cycling $ 631,178 City of Fayetteville, Arkansas Solid Waste Fund Fund 5500 Actual Budgeted Estimated Budgeted j 1996 1997 1997 1998 Beginning Retained Earnings $ 813,695 $ 911,810 $ 911,810 $ 992,462 Operating Revenues Solid Waste Fees 3,400,794 4,117,479 3,914,000 4,240,000 Recycling Revenue 11,164 11,492 49,000 49,000 Composting Revenue 6,110 6,000 9,000 9,000 Container Sales/Leases 47,495 25,000 50,000 50,000 Total Operating Revenues 3,465,563 4,159,971 4,022,000 4,348,000 Operating Expenses 1 Operations and Administration 569,297 764,388 733,848 795,755 Commercial Pickup 1,353,518 1,473,986 1,450,083 1,403,980 Residential Pickup 1,222,270 1,104,462 997,571 1,110,126 Recycling 256,061 442,196 442,196 631,178 Composting 236,776 245,999 244,383 266,934 Total Operating Expenses 3,637,922 4,031,031 3,868,081 4,207,973 Operating Income (Loss) Before Depreciation (172,359) 128,940 153,919 140,027 Depreciation Expense _ 51,078 145,227 145,227 163,954 Operating Income (Loss) (223,437) (16,287) 8,692 (23,927) Nonoperating Income (Expense): Interest 14,852 1,000 1,000 1,000 Transfer from Sales Tax Construction 286,000 0 0 0 Miscellaneous 10,669 1,000 1,000 1,000 Total Nonoperating Revenue (Expense) 311,521 2,000 2,000 2,000 Net Income (Loss) 88,084 (14,287) 10,692 (21,927) Depreciation on Contributed Capital 10,031 69,960 69,960 72,793 Net Change to Retained Earnings 98,115 55,673 80,652 50,866 Ending Retained Earnings $ 911,810 $ 967,483 $_ 992,462 $ 1,043,328 Contributions Beginning of Year 69,676 1,857,511 1,857,511 1,872,551 Capital Contributions 1,797,866 85,000 85,000 80,000 Depreciation on Contributed Capital (10,031) (69,960) (69,960) (72,793) Ending Contributions 1,857,511 1,872,551 1,872,551 1,879,758 Total Fund Equity $ 2,769,321 $ 2,840,034 $ 2,865,013 $ 2,923,086 Capital Expenditures $ 14,306 $ 68,368 $ 65,828 $ 112,100 39 (15 0%) Rents and Leases (2.6%) Interest & Nonoperating Inc. $ 98,000 (35.1%) Captial Contribution: Airport Fund Sources of Funds for 1998 (2.9%) Aviation Fuel $ 107,648 (18.0%) Parking Fees $ 665,943 (8.4%) Airline Fees $ 312,552 5 9%) Retained Earnings $ 587,749 (2.1 %) Other $ 77,005 $3,703,319 Uses of Funds for 1998 (9 2%) Airside Operations $ 340,072 (43.9%) Capital $ 1.627,040 $3,703,319 ) Landside Operations $ 834,458 Depreciation $ 901,749 .M Fund - 5550 Beginning Retained Earnings Operating Revenues: Airline Fees Parking Fees Rents and Leases Aviation Fuel Other Total Operating Revenues City of Fayetteville, Arkansas Airport Fund Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 4,538,757 $ 5,225,327 $ 5,225,327 $ 5,065,054 301,717 299,000 272,000 591,725 600,000 623,000 567,724 525,000 558,000 110,171 116,000 110,000 67,827 69,000 77,000 1,639,164 1,609,000 1,640,000 Operating Expenses: Landside Operations 533,956 1,166,837 1,112,899 Airside Operations 348,903 361,720 345,613 Total Operating Expenses Before Depreciation 882,859 1,528,557 1,458,512 Operating Income (Loss) Before Depreciation Depreciation Expense Operating Income (Loss) Nonoperating Income (Expense) Interest Income Sales Tax Other Total Nonoperating Income Net Income (Loss) Add Back Depreciation On Assets Acquired With Contributed Capital Net Change to Retained Earnings Ending Retained Earnings Beginning Contributions Contributions Depreciation on Contribution Ending Contributions Total Fund Equity Capital Expenditures 756,305 80,443 181,488 482,762 273,543 112,692 3,825 (2,845) 113,672 387,215 312,552 665,943 555,422 107,648 77,005 1,718,570 834,458 1,174,530 544,040 789,682 789,682 901,749 (709,239) (608,194) (357,709) 38,920 4,000 _ 0 42,920 (666,319) 97,000 4,000 (507,194) 94,000 4,000 0 98,000 (259,709) 299,355 346,921 346,921 394,487 686,570 (319,398) (160,273) 134,778 5,225,327 4,905,929 5,065,054 5,199,832 7,546,879 8,674,505 8,674,505 9,569,584 1,426,981 1,242,951 1,242,000 1,299,000 (299,355) (346,921) (346,921) (394,487) 8,674,505 9,570,535 9,569,584 10,474,097 $ 13,899.832 $ 14,476,464 14,634,638 $ 15,673,929 $ 1,377,669 $ 2,103,939 $ 2,038,806 $ 1,627,040 41 City of Fayetteville, Arkansas Town Center and Parking Facility Fund Fund - 5600 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Retained Earnings $ 0 $ 0 $ 0 $ 1,000,000 Operating Revenues Rents & Leases 0 0 0 0 Total Operating Revenues 0 0 0 0 Operating Expenses Audit Expense 0 0 0 0 Insurance - Building 0 0 0 0 Special Assessments 0 0 0 0 Total Operating Expenses 0 0 0 0 Operating Income (Loss) Before Depreciation 0 0 0 0 Depreciation Expense 0 0 0 0 Operating Income (Loss) 0 0 0 0 Nonoperating Income (Expense): State Tourism Tumback 0 0 0 0 Interest Income 0 0 0 28,000 Interest Expense 0 0 0 (110,200) Paying Agents Fees 0 0 0 (2,000) Bond Amortization 0 0 0 0 Total Nonoperating Revenue 0 0 0 (84,200) Income (Loss) Before Operating Transfers 0 0 0 (84,200) Other Financing Sources (Uses) Transfer from Advertising & Promotion Fund 0 1,000,000 1,000,000 400,000 Total Other Financing Sources (Uses) 0 1,000,000 1,000,000 400,000 Net Income (Loss) 0 1,000,000 1,000,000 315,800 Ending Retained Earnings $ 0 $ 1,000,000 $ 1,000,000 $ 1,315,800 Bond Proceeds $ 0 $ 0 $ 0 $ 6,950,000 Capital Expenditures $ 0 $ 0 $ 0 $ 7,500,000 42 City of Fayetteville, Arkansas Continuing Education Center and Parking Facility Fund Fund - 5690 Beginning Retained Earnings _Operating Revenues Property Lease Total Operating Revenues Operating Expenses Audit Expense Insurance - Building Special Assessments Total Operating Expenses Operating Income (Loss) Before Depreciation Depreciation Expense Operating Income (Loss) Nonoperating Income (Expenses State Tourism Turnback Interest Income Interest Expense Paying Agents Fees Bond Amortization Total Nonoperating Revenue Income (Loss) Before Operating Transfers Other Financing Sources (Uses) Transfer from Advertising & Promotion Fund Transfer Funds to Advertising & Promotion Fund Total Other Financing Sources (Uses) Net Income (Loss) Ending Retained Earnings Actual Budgeted 1996 1997 $ 744,973 $ 762,287 122,000 122,000 1,500 3,804 42,815 48,119 73,881 94,807 (20,926) 180,768 26,386 (129,469) (1,070) (6,569) 70,046 49,120 432,869 (464,675) (31, 806) 17,314 $ 762.287 122,000 1,500 4,424 45,000 50,924 71,076 94,807 (23,731) 300,000 26,500 (119,000) (2,000) (6,700) 198,800 175,069 Estimated Budgeted $ 762,287 $ 959,976 122,000 122,000 122,000 122,000 1,500 1,500 3,797 4,424 42,805 45,000 48,102 50,924 73,898 71,076 94,807 (20,909) 260,000 27,153 (119,000) (1,750) (6,700) 159,703 138,794 94,807 300,000 27,500 (110,200) (2,000) (6,700) 208,600 184,869 425,000 425,000 445,000 (425,000) (366,105) (395,000) 0 58,895 50,000 175,069 197,689 234,869 $ 937,356 $ 959,976 $ 1,194,845 j43 City of Fayetteville, Arkansas Police Pension Fund Fund 6800 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Fund Balance $ 7,187,710 $ 8,088,907 $ 8,088,907 $ 8,951,486 Revenue Property Taxes 215,222 199,000 220,255 223,000 State Insurance Tumback 163,303 165,000 158,283 158,000 Court Fines and Fees 109,859 105,000 114,000 105,000 Investment Earnings 753,399 244,300 814,941 269,300 Officer Contributions 32,644 33,150 33,150 34,300 Donations/Suspension 300 450 450 450 General Fund Contributions 65,288 66,300 66,300 68,600 Other 229 0 0 0 Total Revenue 1,340,244 813,200 1,407,379 858,650 Expenses Office Supplies & Printing 0 600 600 600 Audit Expense 3,000 3,000 3,000 3,000 Professional Services 725 650 650 650 T-Bill Handling Fees 0 550 550 550 Pension Withdrawal 0 15,000 15,000 15,000 Benefit Payments 435,322 525,000 525,000 580,000 Total Expenses 439,047 544,800 544,800 599,800 Net Income (Loss) 901,197 268,400 862,579 258,850 Ending Fund Balance $ 8,088,907 $ 8.357,307 $ 8,951,486 $ 9,210,336 City of Fayetteville, Arkansas Fire Pension Fund Fund 6810 Beginning Fund Balance State Insurance Turnback Investment Earnings Donations Officer Contributions General Fund Contributions Other Total Revenue Expenses Audit Expense Professional Services Pension Withdrawal Benefit Payments Total Expenses Net Income (Loss) Ending Fund Balance Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 8,897,591 $ 9,806,706 $ 9,806,706 $ 10,453,536 215,222 199,000 220,255 223,000 146,423 146,500 154,075 155,000 844,248 351,000 765,000 426,000 300 0 0 0 44,248 41,000 41,000 42,650 88,496 82,000 82,000 85,300 25 0 0 0 1,338,962 819,500 1,262,330 931,950 3,000 3,000 3,000 3,000 1,775 1,500 1,500 1,500 0 15,000 15,000 15,000 425,072 596,000 596,000 700,000 429,847 615,500 615,500 719,500 909,115 204,000 646,830 212,450 $ 9,806,706 $ 10,010,706 $ 10,453,536 $ 10.665,986 45 City of Fayetteville, Arkansas Municipal Judge Retirement Fund Fund 6820 Actual Budgeted Estimated Budgeted 1996 1997 1997 _ 1998 Beginning Fund Balance $ 390,218 $ 430,058 $ 430,058 $ 472,558 Revenue Court Fines and Fees 17,166 15,800 18,500 18,500 Investment Earnings 22,749 11,575 24,075 25,075 Total Revenue 39,915 27,375 42,575 43,575 Expenses Audit Expense 75 75 75 75 Total Expenses 75 75 75 75 Net Income (Loss) 39,840 27,300 42,500 43,500 Ending Fund Balance $ 430,058 $ 457.358 $ 472.558 $ 516.058 .t City of Fayetteville, Arkansas Shop Fund Fund 9700 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Retained Earnings $ 6,557,896 $ 7,304,828 $ 7,304,828 $ 7,218,929 Operating Revenue Shop Charges 3,402,961 3,265,000 3,310,000 3,400,000 Total Operating Revenue 3,402,961 3,265,000 3,310,000 3,400,000 Operating Expenses Vehicle Maintenance Program 1,547,816 1,737,995 1,727,201 2,015,524 Total Operating Expenses 1,547,816 1,737,995 1,727,201 2,015,524 Operating Income (Loss) Before Depreciation 1,855,145 1,527,005 1,582,799 1,384,476 Depreciation Expense 1,436,121 1,919,898 1,919,898 1,936,770 Operating Income (Loss) 419,024 (392,893) (337,099) (552,294) Nonoperating Income (Expense) Gain (Loss) on Sale of F.A. 81,750 100,000 60,000 100,000 Interest 107,409 26,000 115,000 25,000 Other 1,480 0 4,332 0 Total Nonoperating Income 190,639 126,000 179,332 125,000 Net Income (Loss) 609,663 (266,893) (157,767) (427,294) Add Back Depreciation On Assets Acquired With Contributed Capital 137,269 71,868 71,868 57,494 Increase (Decrease) in Retained Earnings 746,932 (195,025) (85,899) _ (369,800) Ending Retained Earnings 7,304,828 7,109,803 7,218,929 6,849,129 9 ] Beginning Contributions 540,101 359,339 359,339 287,471 Capital Contributions 0 0 0 0 Disposal of Contributed Capital (43,493) 0 0 0 Depreciation on Contributed Capital (137,269) (71,868) (71,868) (57,494) Ending Contributions 359,339 287,471 287,471 229,977 Total Fund Equity $ 7,664,167 $ 7,397,274 $ 7,506,400 $ 7,079,106 Capital Expenditures $ 1,649,499 $ 3,067,538 $ 3,061,438 $ 2,414,000 47 City of Fayetteville, Arkansas Schedule of Major Revenue Sources and Significant Trends The City of Fayetteville creates its expenditure budgets within anticipated revenue for each fund budgeted by the City. The City uses information such as building permits issued, new utility customers, and population data from the Northwest Arkansas Regional Planning Commission to project revenues in the budget process. The City's major revenue sources are listed below. City Sales Tax: City sales tax revenue has grown at an average rate of 13.93% annually since 1987 except for 1993. During 1993 the City lost its City sales tax for approximately 90 days as a result of the Sales Tax Lawsuit. City sales tax revenue for 1998 represents approximately a 5.4% growth in revenue using estimated 1997 as the base. The City sales tax revenue is divided between capital projects (75%, Sales Tax Capital Improvements Fund) and discretionary purposes (25%, General Fund). County Sales Tax: The City receives a prorated share of the county sales tax based on population as of the most recent federal census. The county sales tax revenue provides approximately 43% of the revenue for the General Fund. Growth in sales tax revenue has averaged approximately 8% annually from 1987 to 1997. Budgeted 1998 county sales tax revenue is projected to grow at 2.3% over estimated 1997 revenue. 2 4 6 1987 4,173,444 1988 4,339,019 Dollars 10 12 1989 4,745,915 1990 5,052,187 1991 5,426,350 c`u 1992 5,961,732 aD >- 1993 �5059,1�48 1994 7,561,906 1995 8,468,654 1996 9,082,505 Est. 1997 9,354,000 Pr0j.1998 9,863,000 Dollars 2 4 6 I - 1987 3,198,519 1988 3,301,645 1989 3,543,394 1990 3,783,344 1991 4,161,112 1992 4,628,369 a� } 1993 5,248,450 1994 5,706,171 1995 6,170,653 1996 6,632,324 Est 1997 6,825,000 Proj. 1998 6,984,000 10 M• Major Revenue Sources, Continued Hotel -Motel -Restaurant (HMR) Tax: The City collects a 1 % Dollars Hotel -Motel -Restaurant 300 500 700 900 1100 1300 (HMR) tax for use by the City's Advertising and 1987 452,387 Promotion Commission. 1968 470,323 On November 14, 1995, voters approved an 1989 513,094 additional 1 % HMR tax to 1990 555,694 be used for Parks and Recreation needs. HMR 1991 578,348 tax revenue has grown at 1992 659,193 an average rate of 8.4% per year since 1987 and } 736,097 1993 the projected revenue for 1994 866,253 1998 is expected to 932,916 increase by 3% over the 1995 1997 estimated revenue. 1998 956,093 867 ., a The increase in HMR tax 1 003 000 is attributed to the Est 1997 1:003:000 increase of restaurants in Proi. 1998 � 1:034,000 1034,000 Fayetteville. � Solid Waste Fees: Solid Waste fee revenue is based on level of customer service. The 15% increase in estimated 1997 over 1996 revenue reflects a rate increase which was adopted in 1996 and went into effect on January 1, 1997. The new rate increased residential customers fees by 9.7% and commercial customer fees by 20%. This was the first solid waste rate increase since 1993. The 1998 revenues are calculated from a projected customer base increase of 8.3% over 1997. M City Advertising & Promotion ❑ Parks & Recreation I 0 1 Dollars 2 3 4 5 1987 1,615,161 1988 1,680,692 1989 1,806,012 1990 1,842,738 1991 2,174,481 1992 2,202,346 a� } 1993 1994 1995 1996 Est 1997 Proi. 1998 2,848,773 3,068,504 . 3,210,462 _ 3,400,794 3,914,000 4,240,000 Water Sales: Water sales revenue is based on metered customer usage of water and is one of the primary sources of revenue for the Water & Sewer Fund. The budgeted revenue for 1998 includes an increase in projected revenue of 4.4% over estimated 1997 revenue. Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is one of the primary sources of revenue for the Water & Sewer Fund. The budgeted revenue for 1998 includes an increase in projected revenue of 3.7%. Major Revenue Sources, Continued c6 aD } Dollars 2 4 6 8 1987 2,962,279 1988 3,385,618 1989 4,273,041 1990 4,822,875 1991 6,128, 827 1992 1993 1994 1995 1996 10 .486 9,406,973 9,422,723 Est. 1997 9,600,000 Proj. 1998 10, 018, 000 I Dollars 2 4 6 8 1987 3,962,279 1988 4,294,736 1989 4,764,165 1990 5,064,451 1991 5,735,310 1992 6,207,658 1993 6,692,674 1994 7,375,557 1995 7,722,863 1996 7,588,368 Est. 1997 7,799.000 Proj. 1998 I 8,211,000 10 12 12 50 -%-aoie Acin unsrrauon General Government Department Citizens of Fayetteville City Council City Attorney City Clerk/Treasurer Municipal Judge I -Prosecutor Mission Statement To have a forward thinking, credible and responsible government. To provide for our citizens a safe, healthy, attractive, stimulating community in which to live and work by delivering the highest quality municipal services while seeking maximum value for dollars expended. To have organized and sound deliberations, to develop reasoned policies with ample opportunity for public awareness and involvement. 51 GENERAL GOVERNMENT DEPARTMENT OVERVIEW The General Government Department contains eight divisions: Office of the Mayor, City Council, City Attorney, Municipal Judge, Cable Administration, City Clerk/Treasurer, Airport, and Miscellaneous. Some major projects for this department in 1998 include: exercising oversight and management of the day to day operations of the City, ensuring the City's compliance with the Americans with Disabilities Act, continued work on the Town Center project, and continued implementation of the document imaging system project. Additionally, election issues that are a result of the Special Census will need to be addressed. Some of the issues to be considered include redistricting of wards and terms of office for aldermen. Estimated 1997 expenditures are projected to be approximately $240,000 below Budgeted 1997 and the Proposed 1998 expenditures are decreased by approximately $556,000 when compared to the 1997 estimated amounts. The decrease from Budget 1997 to Budget 1998 is primarily due to one time expenditures in 1998 for the Special Census, the Research & Technology Park Master Plan Development, completion of planned major maintenance projects at the Airport, and a reduction in Airport Capital spending. The Miscellaneous Program contains the funding needed to implement pay plan adjustments based on the salary survey conducted every two years. Staffing in the General Government area has increased by a part-time work study in the City Prosecutor Division. Category Totals Actual Budgeted Estimated Budgeted _1996 — _ 1997 _ 1997 1998 Personnel Services $ 1,138,678 $ 1,530,382 $ 1,494,312 $ 2,035,641 Materials & Supplies 58,428 90,094 81,102 81,902 Services & Charges 1,540,123 1,728,190 1,617,463 1,245,002 Maintenance 100,308 473,138 447,556 194,084 Operations 2,837,537 3,821,804 3,640,433 3,556,629 Capital 1,584,623 2,177,402 2,112,019 1,657,340 Depreciation 482,762 789,682 789,682 901,749 Transfers 511,553 313,300 313,300 339,837 Cost Reimbursements (2,008,091) __(2,128,043) (2,123,656) _(2,276,200) Capital and Other 570,847 1,152,341 1,091,345 622,726 Total Department $ 3,408,384 $ 4.974,145 $ 4,731,778 $ 4,179,355 52 General Government Department 1998 Goals 1. To continue oversight of the Town Center Project. 2. To continue working, in conjunction with other City Divisions on the Unified Development Ordinance, with presentation to City Council for approval. 3. To assist with siting and implementation of a Waste Water Treatment Plant facility. 4. To improve with the Municipal Court a tracking system for those defendants who are in arrears on payment of fines in order to collect or, in the alternative, revoke probationary sentences. 5. To create and disseminate more bilingual crime prevention and other related materials. This will include producing the Hot Check Myths, Prevention, and Helpful Hints pamphlet in Spanish. 6. To coordinate with the Washington County Victim Assistance Program, a multi agency program, in the responses to domestic violence. 7. To continue to educate the public about hot check issues by sending out pamphlets to area banks, schools, civic clubs, citizens, and working with the Crime Prevention Officer. 8. To produce 170 city informational programs and to televise 165 government meetings on the Government Channel 3 during 1998. 9. To install a third camera in the City Administration Building to improve the televised quality of the meetings in that building. 10. To coordinate and facilitate the process of conducting a Needs and Interests Survey for the Cable Franchise Renewal and to prepare a report for use by the Franchise Negotiation Committee. 11. To work on reorganization of the second floor vault and plat page files and to have all City Council agendas complete and distributed each Thursday. 12. To send ordinances for codification in January and July, 1998. 13. To make, and to plan for, the improvements to the Airport Terminal to meet the continued air passenger growth at the Airport. 14. To operate an FAR Part 139 Commercial Service Airport at the highest standard of safety and security and to maintain an "O" deficiency rating from all regulatory inspections. 53 General Government Department 1997 Goals & Results Goals 1. Continue oversight of the Town Center Project. 2. Assist the Planning Division with the development and implementation of the Unified Development Ordinance (UDO). 3. Provide, along with the City of Fayetteville's Crime Prevention Officer, interest specific education (such as liquor law seminars for liquor license holders). 4. Provide additional legal training for the University of Arkansas Police Department and the Fayetteville Police Department. 5. Create and disseminate more bilingual crime prevention and other related materials. 6. Work with the University Police Department on educating the students at orientation about hot checks. In addition, send pamphlets to the Fraternity and Sorority houses in Fayetteville. 7. Have two field production digital cameras and a nonlinear digital editing system in operation by June, 1997 at the Public/Education/Govemment Television Center. 8. Prepare a summary of telecommunications issues pertinent for the City of Fayetteville. Results 1. Goal achieved. During 1997, the voters approved a bond issue to construct the Town Center and an architect was hired to prepare the design drawings for the project. 2. During 1997, the City Attorney's office devoted approximately 30% of the Assistant City Attorney's time to the development of the UDO. 3. Goal achieved. The seminars were presented on the government channel. 4. Goal achieved. 5. Postponed this item to 1998. 6. Substituted alcohol abuse and DWI information. 7. Goal achieved. Purchased one digital camera, one 3- chip camera and a nonlinear digital editing system after further review of the our production camera needs. 8. This item is in progress and will continue into 1998. 9. Prepare an outline, specifically for the City of Fay- 9. Goal achieved. Data was prepared and distributed for etteville, of a "Needs and Interests" assessment on use by the public, Cable Board, and franchise renewal which to base negotiations for the upcoming Cable committee. The goal will continue into 1998. Franchise Renewal and have it completed by November 1, 1997. 10. Have all contracts, leases, and agreements dated after January 1, 1990, filed by year in alphabetical order in the City Clerk's Office by December 31, 1997. 11. Market Fayetteville's Airport facilities, retain existing tenants, and attract new business so revenues can be generated while increasing public awareness. 12. Maintain an "0" deficiency goal for all Airport regulatory inspections, including airfield and security. 10. Goal achieved. 11. Goal achieved. The City Council approved marketing plan has been implemented and is being followed. 12. Goal achieved. 54 General Government Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 General Furtd 0150 Mayor's Administration Personnel Services $ 162,192 $ 168,215 $ 168,187 $ 178,024 Materials & Supplies 8,919 8,483 8,483 7,750 Service and Charges 60,846 89,395 79,700 87,890 Maintenance 515 937 537 736 Capital 2,194 3,500 3,500 0 234,666 270,530 260,407 274,400 0160 CityCouncil Personnel Services 33,425 33,600 33,600 33,600 Materials & Supplies 502 1,000 500 3,000 Service and Charges 4,302 7,866 7,022 8,000 Capital 0 250 0 250 38,229 42,716 41,122 44,850 0210 CityAttorney Personnel Services 167,408 181,767 176,409 180,328 Materials & Supplies 1,790 3,050 2,800 3,000 Service and Charges 15,361 23,722 23,608 25,972 Maintenance 2,507 2,950 2,950 4,450 Capital 5,194 5,174 5,174 4,050 192,260 216,663 210,941 217.800 0310 CityProsecutor Personnel Services 181,318 182,815 181,227 192,482 Materials & Supplies 4,293 3,887 3,887 4,015 Service and Charges 5,439 7,706 7,706 7,203 Capital 1,921 1,635 _ 1,635 0 192,971 196,043 194,455 203,700 0350 Hot Check Personnel Services 92,347 98,005 98,005 103,275 Materials & Supplies 3,206 3,174 3,174 3,300 Service and Charges 10,580 10,159 10,159 8,752 Maintenance 764 800 800 800 Capital 317 1,104 1,104 0 107,214 113,242 113,242 116,127 0400 Municipal Judge Personnel Services 62,135 67,810 67,810 67,913 Materials & Supplies 3 750 408 450 Service and Charges 3,212 6,148 4,744 5,425 Capital 2,385 3,115 3,115 0 67,735 77,823 76,077 73,788 0600 Cable Administration Personnel Services 80,434 98,358 98,358 109,828 Materials & Supplies 2,748 4,400 4,400 4,537 Service and Charges 63,887 66,168 66,168 75,435 Maintenance 4,320 7,895 7,895 5,000 Capital 26,700 21,336 21,336 0 178,089 198,157 198,157 194,800 55 General Government Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 1510 City Clerk/Treasurer Personnel Services 65,910 81,272 80,429 84,191 Materials & Supplies 9,256 11,000 8,000 11,000 Service and Charges 44,938 45,401 44,099 65,309 Maintenance 6,284 7,700 7,543 8,000 Capital 4,410 500 500 500 13 0, 798 145,873 140,571 169,000 6600 Miscellaneous Personnel Services 0 231,158 231,158 674,964 Service and Charges 848,934 799,261 723,760 403,970 Maintenance 10,270 40,000 30,000 15,000 Capital 160,466 35,244 35,244 24,000 Transfers 511,553 313,300 313,300 339,837 Cost Reimbursement (2,008,091) (2,128,043) (2,123,656) (2,276,200) (476,868) (709,080) (790,194) (818,429) Total General Fund 665,094 551,967 444,778 476,036 3940 Airport Landside Operations Personnel Services 157,249 265,319 238,886 303,640 Materials & Supplies 23,201 45,850 41,550 34,850 Service and Charges 284,081 324,597 309,446 327,670 Maintenance 38,754 48,454 40,400 30,798 Capital 2,816 1,344 1,344 1,500 Depreciation 482,762 789,682 789,682 901,749 98 8, 863 1,475,246 1,421,308 1,600,207 3950 Airport Airside Operations Personnel Services 136,260 122,063 120,243 107,396 Materials & Supplies 4,510 8,500 7,900 10,000 Service and Charges 180,725 192,625 185,909 183,376 Maintenance 27,025 38,271 31,300 39,300 Capital 383 261 261 0 348,903 361,720 345,613 340,072 3960 Airport Capital Expenditures Service and Charges 17,818 155,142 155,142 46,000 Maintenance 9,869 326,131 326,131 90,000 Capital 1,377,837 2,103,939 2,038,806 1,627,040 1,405,524 2,585,212 2,520,079 1,763,040 Total Airport Fund 2,743,290 4,422,178 4,287,000 3,703,319 Total General Government $ 3,408,384 $ 4,974.145 $ 4,731,778 $ 4,179,355 56 General Government Department Personnel Summary 1995 1996 1997 1998 Division/Title Employees Em Ip ogees Employees Employees Mayor Division Mayor 1.00 1.00 1.00 1.00 Assistant to the Mayor 1.00 1.00 1.00 1.00 Executive Secretary 1.00 1.00 1.00 1.00 Administrative Intern 1.00 0.50 0.50 0.50 4.00 3.50 3.50 3.50 City Attorney Division City Attorney 1.00 1.00 1.00 1.00 Assistant City Attorney 1.00 1.00 1.00 1.00 Senior Secretary 1.00 1.00 1.00 1.00 Law Clerk (Part-time) 0.40 0.40 0.75 0.75 3.40 3.40 3.75 3.75 City Prosecutor / Hot Check Program Prosecuting Attorney 1.00 1.00 1.00 1.00 Lead Hot Check Clerk 1.00 1.00 1.00 1.00 Police Officer 1.00 1.00 1.00 1.00 Senior Legal Assistant 2.00 2.00 2.00 2.00 Legal Assistant 1.00 1.00 1.00 1.00 Senior Secretary 1.00 1.00 1.00 1.00 Senior Clerk/Typist 1.00 1.00 1.00 1.00 Law Clerk (Part-time) 0.50 0.50 0.50 0.50 Work Study 0.00 0.00 0.00 0.50 8.50 8.50 8.50 9.00 Municipal Judge Division Municipal Judge 1.00 _ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Cable Administrator Division Cable Administrator 1.00 1.00 1.00 1.00 Operations Coordinator 1.00 1.00 1.00 1.00 Lead Production Technician 0.50 0.00 0.00 0.00 Full Time Production Assistant 0.00 0.00 1.00 1.00 Part Time Production Assistants 0.00 2.12 2.00 2.00 2.50 4.12 5.00 5.00 City Clerk Division City Clerk 1.00 1.00 1.00 1.00 Microfiche Operator 1.00 1.25 1.75 1.75 Senior Clerk Typist (Part-time) 0.80 0.80 _ 0.80 0.80 2.80 3.05 3.55 3.55 Airport Division Airport Manager 1.00 1.00 1.00 1.00 Assistant to the Airport Manager 1.00 1.00 1.00 1.00 Marketing/Development Coordinator 0.00 1.00 1.00 1.00 Airport Operations Supervisor 1.00 1.00 1.00 1.00 Airport Maintenance Worker II 0.50 0.50 1.50 1.50 Airport Maintenance Worker III 4.00 4.00 1.00 1.00 Airport Maintenance Worker IV 0.00 0.00 2.00 2.00 Senior Secretary 1.00 1.00 1.00 1.00 Senior Clerk Typist 1.00 1.00 1.00 1.00 Custodian 0.00 0.00 3.00 3.00 9.50 10.50 13.50 13.50 Total General Government Personnel 31.70 34.07 38.80 39.30 57 General Government Department Office of the Mayor Division Mayor's Administration Program Fund 1010 -General Program 0150 The Mayor is the elected Chief Executive Officer for the City of Fayetteville and is the presiding officer for the City Council. As Chief Executive Officer of the City, the Mayor has a statutory duty to oversee the enforcement of City policies, ordinances, administrative rules, and State laws, as well as direct City offices and employees to discharge their duties. The Office of the Mayor must create a balance of City services, recognizing the changing needs of the community and the desires of the citizens while maintaining financial stability. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 3.50 3.50 3.50 3.50 Program Expenditures Personnel Services $ 162,192 $ 168,215 $ 168,187 $ 178,024 Materials and Supplies 8,919 8,483 8,483 7,750 Services and Charges 60,846 89,395 79,700 87,890 Maintenance 515 937 537 736 Capital 2,194 3,500 3,500 0 $ 234,666 $ 270,530 $ 260,407 $ 274,400 Performance Measures The Mayor, as the elected Chief Executive Officer of the City, operates within State statutes, the City Charter and City Ordinances to provide community leadership. The Mayor accomplishes this task by providing and maintaining an open door forum for residents, business interests, and other interested parties to discuss City policy, concerns, and requests. The Mayor is responsible for submitting an annual budget to City Council appropriating funds for government operations. The Mayor administers the annual work program approved by City Council through four departments: Administrative Services, Public Works, Police and Fire. The major activities the Mayor's Program is involved with include continued coordination with other local governments through the Washington County Intergovernmental Council and the Four County Solid Waste Board, continued oversight of the Town Center Project, providing coordination between the City and Community for the Fayetteville Community Enhancement Project, and continued administration of the City's ADA efforts to ensure compliance with the ADA regulations. 58 General Government Department Legislative Division City Council Program Fund 1010 -General Program 0160 Prog�an De_scrintion. Obiives, and Analysis: The City Council has responsibility for establishing City Policy. Aldermen represent the citizens of Fayetteville in determining policies, programs, services, and legislation that address community needs; establish priorities for services; approve long-range plans; and adopt the annual budget for the City. In addition to providing funding for City Council and its activities, the City funds a portion of the needs for the Juvenile Concerns Committee and the First Night Committee in this program. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 0.00 0.00 0.00 0.00 Program Expenditures Personnel Services $ 33,425 $ 33,600 $ 33,600 $ 33,600 Materials and Supplies 502 1,000 500 3,000 Services and Charges 4,302 7,866 7,022 8,000 Capital 0 250 0 250 $ 38,229 $ 42,716 $ 41.122 $ 44,850 Demand/Workload Planned Agenda Sessions 24 24 24 24 Planned City Council Meetings 24 24 24 24 Special Called City Council Meetings 3 0 0 0 59 General Government Department City Attorney Division City Attorney Program Fund 1010 -General Program 0210 Program Description, Objectives. and Analysis: Program Description: To provide essential legal services to the City of Fayetteville. Program Analysis: The City Attorney's office provides general legal and special services to the City Council, Mayor and the various operating departments within the City. Further, the City Attorney's office represents the City in civil cases in local, state and federal courts. Program Objectives: 1. To respond to requests for legal services in a timely manner. 2. To adequately represent the legal interests of the City of Fayetteville. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Demand/Workload Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 3.40 3.75 3.50 3.75 $ 167,408 $ 181,767 $ 176,409 $ 180,328 1,790 3,050 2,800 3,000 15,361 23,722 23,608 25,972 2,507 2,950 2,950 4,450 5,194 5,174 5,174 4,050 $ 192,260 $ 216,663 $ 210,941 $ 217,800 Performance Measures 1. Annual Attorney Hours Available 3,792 3,792 3,792 3,792 2. Cost of service per attorney hour $50.70 $57.14 $55.63 $57.44 General Legal Services - Includes research and rendering legal opinions, contract review and drafting, ordinance drafting, etc., which deals with routine or daily operation issues. Further included, upon request, is attendance at various department, committee and commission meetings, as well as regular attendance at regular and special council meetings. Litigation - The City Attorney's office represents the City in civil cases in local, state, and federal courts. Litigation is handled in-house, with the exception of litigation covered under policies of insurance. Special Services - Includes research and rendering of legal opinions on issues which go beyond routine or daily issues. Further included are services involving representation of the City with regard to special interest functions and also representation involving community dispute. General Government Department City Attorney Division City Prosecutor Program Fund 1010 - General Program 0310 Program Description. ion. Objectives and Analysis: The City Prosecutor's Office ensures that crimes which occur within Fayetteville's jurisdiction are dealt with fairly, diligently, and competently. This office investigates, prepares, and prosecutes cases set for trial in Municipal Court and Circuit Court. This office also takes complaints which resulted in the City Prosecutor sending a warning letter, issuing a Prosecutor Subpoena, filing a warrant, or closing the file. The City Prosecutor's Office deals with all crimes of misdemeanor status which occur within the Fayetteville City limits. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Capital Demand/Workload 1. Complaints 2. Requests for Motions to Revoke 3. Circuit Court Cases 4. Nonwarrant Criminal Charges 5. # of DWI's 6. # of Warrant Charges 7. # of Carrying Prohib. Weapons 8. # of Batteries 9. # of Trials Results 1. Complaint Disposition A. Inactive/Mediated/Letter B. Prosecutor Subpoena C. Warrant Issued D. Motions to Revoke Filed 2. % of Convictions A. DWI's B. Warrant Charges / Nonwarrant C. Carrying Weapons Prohibited D. Batteries Actual 1996 5.50 Budgeted 1997 5.50 Estimated Budgeted 1997 1998 5.50 5.50 $ 181,318 $ 182,815 $ 181,227 $ 192,482 4,293 3,887 3,887 4,015 5,439 7,706 7,706 7,203 1,921 1,635 1,635 0 $ 192,971 $ 196,043 $ 194,455 $ 203,700 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 _ _ 1997 1998 552 525 768 800 417 375 468 475 63 70 48 60 6,883 7,700 7,118 7,200 826 930 858 840 422 416 486 440 76 75 76 75 218 200 236 240 50 50 58 50 219 200 225 250 79 60 100 100 187 200 228 200 316 325 288 300 95 97 97 97 85 95 95/95 95 / 98 99 98 90 97 83 95 85 85 61 General Government Department City Attorney Division Hot Check Program Fund 1010 - General Program 0350 Program e-s-crit ion. ObJe_ctives. and Analysis. The Hot Check Program assists Fayetteville Merchants and Citizens in regaining lost revenue due to receiving checks returned by financial institutions for insufficient balance or account closed status (hot checks). This program also gives the hot check writer a chance to make good on his or her checks without being prosecuted and prosecutes the hot check writers who do not take care of their debts. The Hot Check Program keeps abreast of current and new laws concerning checks and theft and helps educate the public on the growing problem of bad checks. This program has been acknowledged by many of the merchants as "working for their company." Many merchants are recovering 100% of written -off bad checks. Additionally, this program serves as a clearing house to merchants for fictitious accounts, stop payments, accounts not found, felonies, irregular signatures, and forgeries. In 1998, a part time work study was added to assist with the processing of checks. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 2.00 2.00 2.00 2.50 Uniformed FTE Positions 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.50 Proeram Expenditures Personnel Services $ 92,347 $ 98,005 $ 98,005 $ 103,275 Materials and Supplies 3,206 3,174 3,174 3,300 Services and Charges 10,580 10,159 10,159 8,752 Maintenance 764 800 800 800 Capital 317 1,104 1,104 0 $ 107,214 $ 113,242 $ 113,242 $ 116,127 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload # of Checks Brought In 10,844 11,000 10,632 11,000 # of Warrants/Commitments Issued 5,473 5,500 4,964 5,000 # of Checks Paid Off/Cleared 10,685 11,000 10,484 10,500 # of Cases Prepared for Trial 5,148 3,800 3,400 3,400 # of Warrants Served 4,164 4,000 3,728 4,000 Results % of Checks Processed 100 100 100 100 % of Warrants Served 76 87 75 87 % of Hot Checks Collected/Settle 99 100 98 95 % of Cases Settled 100 100 100 100 # of Outreach-Schools/Merchants 571 575 575 600 Received for Court Cost $119,849 $180,000 $141,893 $140,000 Received for Prosecuting Fees $91,756 $92,000 $92,100 $92,000 Received for Chks & Service Chgs $412,357 $420,000 $450,260 $450,000 62 General Government Department Municipal Court Division Municipal Judge Program Fund 1010 - General Program 0400 Program Description. Objectives, and Analysis: The Municipal Judge is an elected position responsible for the adjudication of all criminal and civil cases. This program provides a forum for the prompt resolution of cases filed. The court plans to continue improving its collections on fines and costs assessed and to set cases for trial within 60 days after the arraignment date. Program Staff Full -Time Equivalent Positions Proeram Expenditures Personnel Services Materials and Supplies Services and Charges Capital Demand/Workload 1. # of Criminal Cases Filed 2. # of Civil Cases Filed 3. # of Criminal Trial Settings 4. # of Civil Trial Settings Results 1. Criminal Cases Adjudicated 2. Files and Costs Assessed 3. Fines and Costs Collected Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 1.00 1.00 1.00 1.00 $ 62,135 $ 67,810 $ 67,810 $ 67,913 3 750 408 450 3,212 6,148 4,744 5,425 2,385 3,115 3,115 0 $ 67,735 $ 77,823 $ 76,077 $ 73j_88 Performance Measures Actual Budgeted 1996 1997 27,525 2,903 8,425 2,018 22,739 1,922,036 $1,660,734 28,594 2,874 11,554 2,000 25,299 1,903,783 $1,757,364 Estimated 1997 26,074 3,130 8,774 2,254 20,852 2,086,502 $1,786,342 Budgeted 1998 27,574 3,200 9,274 2,454 22,299 2,186,550 $1,850,000 63 General Government Department Cable Administration Division Cable Administration Program Fund 1010 - General Program 0600 Program Description. Ob)ectives, and Analysis: The Cable Administration Division oversees the operations of the Public, Educational and Government Access Television Center at 101 West Rock Street. This Division operates the City's Government Access Channel 3, monitors and enforces the City's franchise agreement with TCA Cable TV, works with the Cable Board and City Council to enforce federal cable television regulation, and supervises the performance of the public access provider and the educational access channel's operation. The main goals are: 1) insure that the PEG TV Center is equipped, maintained, and open and accessible to Fayetteville citizens as a channel of public expression; 2) use our government channel to keep citizens informed on local government issues and services; 3) assist City staff with the production of their audio/video presentations; and 4) study cable rate and franchise regulation issues and make recommendations to the Cable Board, Mayor, and City Council. Actual Budgeted Estimated Budgeted 1996 1997 1998 Program Staff _1997 Full -Time Equivalent Positions 4.12 5.00 5.00 5.00 Program Expenditures Personnel Services $ 80,434 $ 98,358 $ 98,358 $ 109,828 Materials and Supplies 2,748 4,400 4,400 4,537 Services and Charges 63,887 66,168 66,168 75,435 Maintenance 4,320 7,895 7,895 5,000 Capital 26,700 21,336 21,336 0 $ 178,089 $ 198,157 $ 198,157 $ 194 800 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Hours video equipment provided 13,913 18,000 14,500 18,000 for public & staff 2. Schedule video workshops 156 125 125 125 3. Televise government meetings 162 160 165 165 4. Produce City informational videos 146 150 160 170 5. Regulate cable franchise hrs./mo. 50 60 70 75 6. No. of access channels to provide 3 3 3 3 Results 1. Government meetings televised 162 165 165 165 2. City informational videos produced 146 150 150 170 3. CAT workshop participants 119 225 101 125 4. CAT Programs produced 592 450 520 530 5. CAT / Gov't Channel cablecast hrs 194 / 125 250/125 248/140 250/142 6. Cable Board meetings processed 12 12 12 12 7. Cable complaints processed 29 40 20 30 8. City video tapes duplicated 67 130 170 200 9. Bulletin Board messages Channel 3 491 550 525 550 General Government Department City Clerk/Treasurer Division City Clerk/Treasurer Program Fund 1010 - General Program 1510 Program Description Obiectives, and Analysis: Description: Maintain the official records of the City of Fayetteville, including recording proceedings of City Council meetings, records of Council actions, and the City Code of Ordinances; provide the staff support for the City Council agenda process; and coordinate the appointment procedures for the City's citizen boards, commissions, and committees. Analysis: The primary duties of the City Clerk/Treasurer are to coordinate and supervise the division responsible for maintenance and custody of the City's official records, to prepare agendas and minutes for City Council meetings, to keep the City Code of Ordinances updated, to work in cooperation with the Washington County Election Commission in planning elections, and to coordinate the scheduling of meetings and media notification, including vacancies on citizen committees. The City Clerk/Treasurer serves as a member of the Fire and Police Pension Boards and provides clerical support for both. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 3.05 3.55 3.55 3.55 Program Expenditures Personnel Services $ 65,910 $ 81,272 $ 80,429 $ 84,191 Materials and Supplies 9,256 11,000 8,000 11,000 Services and Charges 44,938 45,401 44,099 65,309 Maintenance 6,284 7,700 7,543 8,000 Capital 4,410 500 500 500 $ 130,798 $ 145,873 $ 140,571 $ 169,000 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Meetings: Staff, Council, Fire & Police Pension meetings 139 141 130 138 2. Agendas 65 64 66 64 3. Minutes - Council & Boards 45 45 45 45 4. Ordinances & Res. passed 194 250 190 200 5. Committee vacancies 43 55 60 60 6. Meeting rooms requested 845 875 830 850 7. Coordinate elections 2 1 2 1 8. Permanent record retention 298,607 600,000 645,000 650,000 Results 1. Meetings attended 139 141 130 141 2. Agendas prepared 65 64 66 64 3. Sets of minutes 45 45 45 45 4. Ordinances & Res. processed 194 250 190 200 5. Committee vacancies filled 43 55 60 60 6. Meetings scheduled 845 875 830 850 7. Elections held 2 1 2 1 8. Records microfilmed 298,607 600,000 645,000 650,000 General Government Department Miscellaneous Division Miscellaneous Program Fund 1010 - General Program 6600 The Miscellaneous Program captures the cost of salary adjustment funds for General Fund employees, economic development services and City support for community services such as Central Emergency Medical Services, Ozarks Regional Transit, Razorback Transit, Yvonne Richardson Community Center, and Walton Arts Center as well as the City's second year funding commitment to the Arkansas Athletes Outreach. The fluctuations in expenditures for this program are primarily due to changes in contract services, professional services, and transfers. The changes in funding level reflect the planned completion of the County -wide special census and the planned completion of the master plan for the Research and Technology Park. The transfers budgeted for 1998 are to the Replacement Fund ($76,500) and the Arts Center Bond fund ($263,337). Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 0.00 0.00 0.00 0.00 Proeram Exnenditures Personnel Services $ 0 $ 231,158 $ 231,158 $ 674,964 Services and Charges 848,934 799,261 723,760 403,970 Maintenance 10,270 40,000 30,000 15,000 Capital 160,466 35,244 35,244 24,000 Transfers 511,553 313,300 313,300 339,837 Cost Reimbursements (2,008,091) (2,128,043) (2,123,656) (2,276,200) $ (476.868) $ (709,080) $ (790,194) $ (818,429) Major expenditures planned for 1998 are a continuation of community servcies described above as well as continued funding of economic development activities and transfers to the Replacement Fund and the Arts Center Bond Fund. •• General Government Department Airport Division Landside Operations Program Fund 5550 - Airport Program Description Objectives, and Analysis: Program 3940 To operate and maintain a fully certified 139 airport in the most cost effective manner while insuring safety. Administer Federal and State Grant funds, tenant leases, budget expenditures and revenues, and maintain landside buildings and related grounds. The objectives include: administer Airport resources, enhance public awareness, complete FAA mandated programs, administer and negotiate all leases, provide for airport marketing and development, hold monthly tenant meetings, manage Federal and State grants, and provide oversight for the collection of the approved passenger facility charge program. The activity level for passenger traffic is projected to increase approximately 5% for 1998 over 1997 levels. As activity increases, staff must adjust effort levels and schedules to meet the needs of our tenants and travelers. The funds for operations, debt service, grant matches, and most of the capital outlay are generated through lease agreements and Passenger Facility Charge (PFC) revenues. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 6.46 9.46 9.46 9.46 Program Expenditures Personnel Services $ 157,249 $ 265,319 $ 238,886 $ 303,640 Materials and Supplies 23,201 45,850 41,550 34,850 Services and Charges 284,081 324,597 309,446 327,670 Maintenance 38,754 48,454 40,400 30,798 Capital 2,816 1,344 1,344 1,500 Depreciation 482,762 789,682 789,682 901,749 $ 988,863 $ 1,475,246 $ 1,421,308 $ 1,600,207 Performance Measures Actual Budgeted Estimated Budgeted 1996 _ 1997 _ 1997 1998_ Demand/Workload Scheduled Hours of Operation 8,760 8,760 8,760 8,760 Enplaned and Deplaned Passengers 473,440 475,710 497,000 522,000 Number of CIP Projects Managed 7 7 7 7 Number of Leases Managed 82 95 84 90 Square Feet of Terminal Space 24,661 27,328 27,328 27,328 Results Daily Hours of Operation 24 24 24 24 Number of Passengers 473,440 475,710 497,000 522,000 Number of Active Fed. Grt. Projects 3 3 2 5 Number of Leases / Air Carriers 82 / 5 95/5 84 / 5 90 / 5 67 General Government Department Airport Division Airside Operations Program Fund 5550 - Airport Program 3950 f'r9kram Des-ciption. Obiu-tiv_es. d Analysis: To operate and maintain the airfield portion of the airport in compliance with all FAR Part 139 Federal Regulations, while assuring facility availability to the public. The objectives include preventative maintenance programs, daily inspections and recordkeeping, airfield mowing to specified heights, operation and maintenance of lighting and sign systems, pavement and marking maintenance, and a "0" deficiency rating on all airfield and security inspections. The airport consists of 650 acres, with 275 acres managed through this program. All of the 275 acres are mowed by staff to assure proper visual access for pilots and animal control. The program includes all paved movement areas, lighting systems, fencing, snow removal, 52 hangar units, and two restrooms. Program Staff Full -Time Equivalent Positions Proeram Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Demand/Workload Operate One Airport to FAR Part 139 Standards Results Number of Inspections Performed Number of Lights/Signs Maintained Miles of Fence Maintained Airside Acreage Mowed Number of Airfield Deficiencies Number of Security Violations (107) Actual Budgeted 1996 1997 4.04 4.04 Estimated Budgeted 1997 1998 4.04 4.04 $ 136,260 $ 122,063 $ 120,243 $ 107,396 4,510 8,500 7,900 10,000 180,725 192,625 185,909 183,376 27,025 38,271 31,300 39,300 383 261 261 0 $ 348,903 $ 361,720 $ 345,613 $ 340,072 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 735 735 735 735 467 467 467 467 4 4 4 4 275 275 275 275 2 0 2 0 0 0 0 0 I General Government Department Airport Division Capital Expenditures Program Fund 5550 - Airport Program 3960 Program Description. Objectives and Analysis: Capital Expenditures Program captures the cost associated with capital improvements to the Airport infrastructure, buildings, and fixed assets. Program Staff Full -Time Equivalent Positions Program Expenditures Services and Charges Maintenance Capital Actual Budgeted Estimated Budgeted 1996 1997 _ 1997 1998 0.00 0.00 0.00 0.00 $ 17,818 $ 155,142 $ 155,142 $ 46,000 9,869 326,131 326,131 90,000 1,377,837 2,103,939 2,038,806 1,627,040 $ 1,405,524 $ 2,585,212 $ 2,520,079 $ 1,763,040 Capital project expenditures for 1998 include: Federal Grant & Local Matches: Professional Services Security Access Control System Terminal Ramp Rehabilitation Ramp Expansion Baggage Belt Replacement T-Hangar Miscellaneous Fixed Assets $ 630,000 45,000 110,000 270,000 370,000 90,000 223,000 24,040 $ 1,762,040 '• ] (Page Left Blank Intentionally) 70 Administrative Services Department Accounting & Audit Data Processing Admin. Services Director - Municipal Court Personnel Building Maintenance Budget & Research 111 Fleet Operations Community Development Water & Sewer Services Animal Services Purchasing Mission Statement We strive for excellence and are dedicated to providing professional and responsive support services to the citizens of Fayetteville, municipal operations, the City Council, and other organizations. Our goal is to assist in providing a safe, healthy and attractive environment for our community by maintaining efficient, effective internal controls and responsible fiscal management. 71 ADMINISTRATIVE SERVICES DEPARTMENT OVERVIEW The Administrative Services Department contains twelve divisions: Administrative Services Director, Personnel, Accounting & Audit, Budget & Research, Purchasing, Data Processing, Building Maintenance, Water & Sewer Services, Fleet Operations, Municipal Court, Animal Shelter, and Community Development. Estimated 1997 expenditures are projected to be approximately $191,000 less than the 1997 budgeted amounts. The cost savings occurred primarily from a reduction in personnel cost due to turnover and postponement of the full implementation of the backflow prevention program until the state guidelines are finalized. Budgeted 1998 expenditures are approximately $1.3 million less than the 1997 budgeted amounts. The decrease is primarily attributed to a decrease in grant funding to the Community Development Home Grant and Capital Programs, and a reduction in planned capital acquisitions in the Shop Fund. Major initiatives planned by the department for 1998 include: implementation of the Geographic Information System (GIS) software and assisting user division in implementing the software, continued implementation and coordination of the capital improvements program, compilation of the Comprehensive Annual Financial Report, in-house renovation of several City owned buildings, expanded educational programs at the Animal Shelter, continuation of efforts to provide home ownership opportunities to low and moderate income families, continuation of the employee management training programs, and initiation of the Water & Sewer backflow prevention program. Administrative Service Department personnel has increased by five and '/2 positions from 1997 to 1998. The new positions include a Water & Sewer Technical Supervisor, a Senior Customer Service Representative, a Meter Maintenance Worker, a Customer Service Representative, and a part-time Deputy Court Clerk in Municipal Court. Personnel Services $ Materials & Supplies Services & Charges Maintenance Operations Capital Depreciation Capital and Other Actual 1996 3,115,714 771,654 1,880,865 144,423 5,912,656 1,808,034 1,491,127 3,299,161 Category Totals Budgeted Estimated Budgeted 1997 1997 1998 $ 3,607,606 $ 3,510,593 $ 3,851,567 913,284 884,442 1,020,265 3,308,935 3,267,525 2,308,843 ____180,993 165.918 _173,174 8,010,818 7,828,478 7,353,849 Total Department $ 9,211,817 $ 3,532,512 3,524,097 2,910,636 1,990,700 1.990.700 2,008,208 5.523.212 5,514,797 4,918,844 13,534,030 $ 13,343,275 $ 12,272,693 72 Administrative Services Department 1998 Goals To coordinate necessary financing for the proposed Town Center/Parking Garage. 2. To complete a banking services agreement that covers the City's banking needs. 3. To maintain an annual training agenda. Subject matter will target specific needs and develop essential competencies necessary for continued improvement in City operations. 4. To bring all of our maintenance facilities substantially in compliance with OSHA Safety Standards. 5. To prepare the 1997 Comprehensive Annual Financial Report to the Government Finance Officers Association award specifications, by June 15, 1998. 6. To fully implement the New World Systems financial software upgrade by year end. 7. To prepare and submit the 1999 Annual Budget to City Council prior to December 1, 1998 and to prepare and submit for City Council adoption the 1999-2003 Capital Improvement Program. To efficiently and accurately administer utility billings, collections of cash, and payment processing of all City revenues. 9. To complete various capital projects which include: replacement of HVAC system in City administration building, renovation of the old animal shelter, construction of a new animal shelter, and construction of a new Water & Sewer Maintenance facility. 10. To process all requisitions into purchase orders in 2 days or less, turnaround time for bids will be 45 days from receipt of bid or less, and accident claims will be processed within two days of receipt of claim. 11. To assure that assets, excluding land and having a value greater than $5,000, are insured at least 99% of value. 12. To install and configure Municipal Court Software on the AS/400. 13. To complete the voice/data rewiring of the City Administration Building. 14. To revise Data Processing policy and procedures to accommodate new technology issues. 15. To create an ArcView application for Spatial Query and Display of all City owned property with procedures for updating data. Create Land information system with parcels defined spatially and tied to County Assessors data. 73 Administrative Services Department 1998 Goals (continued) 16. To tie the Street center -line spatial database to the Street Department's tabular database. To create applications for query and display. 17. To establish methods and procedures for collecting utility features using Global Positioning System technology. 18. To continue to set cases for trial within 60 days after the arraignment date and to set small claims cases within 60 days after filed. 19. To hire a full time clerk to translate during court proceedings and help with criminal caseload. 20. To sell 2,000 city animal licenses in 1998 and to conduct 75 human/animal safety programs in the City. 21. To have 1,000 animals adopted into new homes and 500 strays will be reclaimed by their owners. 22. To complete construction of street, sidewalks, and storm drainage improvements for a neighborhood in the Southeast Target Area. The neighborhood to be improved is bounded on the north by Archibald Yell Ave., on the east by S. College Ave., on the south by Sixth St., and on the west by School Street. 23. To provide moderate rehabilitation of substandard housing for 12 low and moderate income home owners and to provide emergency repairs for 15 low and moderate income home owners. These activities will be conducted city-wide. 24. To acquire and rehabilitate 10 homes in the Southeast Target Area that will be sold to low and moderate income families. 25. To develop plans and timetables for expansion of the Garland Street Head Start and Project for Victims of Family Violence Shelter facilities (also located on Garland Street). 26. To collect meter data for billing purposes for all municipal City water utility customers in a timely, accurate, and efficient manner. 27. To efficiently survey all commercial, industrial, agricultural, and irrigation water customers in the service area and ensure that the City's water system has adequate protection against contamination by installing the proper prevention devices. 28. To complete 4,700 repair requests utilizing 13,500 vehicle/equipment repair hours on the City's motorized fleet in 1998. 29. To perform 850 preventive maintenance services and inspections, and the 700 needed repairs identified during the completion of these services. 74 Administrative Services Department 1997 Goals & Results Goals I. Coordinate necessary financing for the proposed Town Center/Parking Garage. 2. Coordinate refunding of the Arts Center bonds, if financially and legally feasible. 3. Implement a drug and alcohol testing program for non Department of Transportation (DOT) covered drivers of City vehicles and safety sensitive positions in 1997. Results 1. Goal achieved. A professional selection of bond legal counsel and bond issue underwriters was conducted in 1997. 2. Goal achieved. Arts Center bonds were refinanced with a net present value savings to the City of approximately $324,000 while shortening the life of the bonds by two years. 3. Goal achieved. The drug and alcohol testing program was implemented. 4. Conduct salary surveys to verify the City pay plan is 4. competitive in the labor market. If the need for adjustment is identified, prepare recommended changes to the City pay plan with the changes effective January 1, 1998. 5. Continue to maintain available cash balances to meet City obligations and to maximize investment earnings. 6. Manage the development and presentation of the 1998 City of Fayetteville Annual Budget and Work Program before December 1, 1997. 7. Efficiently and accurately administer utility billings for approximately 26,000 customers, collections of cash, and payment processing of all City revenues. 8. Process all requisitions into purchase orders in two days or less. 9. Assure that all assets are insured to at least 99% of total value. 10.Install computer links between the Police Department, Prosecutor's Office, and City Hall. 11. Select Geographic Information System (GIS) software and begin implementation. 12. Set criminal cases for trial within 60 days. 13. Present approximately 60 educational/safety programs to citizen groups for animal care and safety. Goal achieved. A salary survey was conducted and City Council approved, in 1997, adjustments to the non -civil service pay ranges for payrolls beginning December 29, 1997. City Council approved, in 1998, adjustments to civil service pay ranges for payrolls beginning December 29, 1997. 5. Goal achieved. 6. Goal achieved. 7. Goal achieved. 8. Goal achieved. 9. Goal achieved. Insured all property, excluding land, with a value greater than $5,000. 10. This goal continues to 1998. 11. Goal achieved. 12. Goal achieved. 13. Goal achieved. Presented 61 educational/ safety programs to citizens groups. 75 Administrative Services Department 1997 Goals & Results Goals 14. Complete construction of the first phase (main hall) of the Senior Citizens Center complex in the Southeast Target Area. 15. Acquire and rehabilitate 10 homes in the Southeast Target Area to be sold to low and moderate income families and provide moderate rehabilitation for 15 low and moderate income home owners. 16. Complete renovation of Northwest Arkansas Free Health Center in the Southeast Target Area. 17. Offer recreational, cultural, and educational activities for residents of all ages at the Yvonne Richardson Community Center in the Southeast Target Area. 18. Expand transportation services to elderly residents through the Fayetteville Taxi Program by increasing ridership by 10%. Encourage local taxi companies to improve service and upgrade cabs. 19. Install 276 radio -read meter systems in the City water system for a test project. The radio read meters will reduce labor hours by allowing the meter readers to accumulate water usage data by radio. 20. Efficiently survey all commercial, industrial, agricultural, and irrigation water customers in the service area, and ensure that the City water system has adequate protection against contamination by installing any additional backflow prevention devices. 21. Utilize preventive maintenance measures to limit the number of road failures under 250 for the City's motorized fleet. Results 14. Project is on hold pending a fund raising effort current underway by the Council on Aging. 15. Acquired and rehabilitated two houses and rehabilitated twelve home owner occupied homes during 1997. The division experienced position vacancies for several months during 1997. 16. Goal achieved. The project was completed in late 1997. 17. Goal achieved. 18. Ridership increased 6% during 1997. 19. Goal achieved. Installed a total of 1,070 radio read meters during 1997. Data will be gathered and analyzed to assist in determining how many radio read meters will be installed, when and where they will be installed. 20. Full implementation of the backflow prevention program is slated for 1998. 21. Goal exceeded as road failures totaled 206 for 1997. 76 Administrative Services Department Program Expenditure Summary 1100 Administrative Services Director Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1210 Personnel Administration Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1310 Accounting & Audit Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1330 Budget & Research Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1350 Billing & Collections Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 124,425 $ 126,218 $ 126,218 $ 129,100 653 2,500 1,955 2,500 11,017 10,800 10,445 11,250 255 300 150 300 627 1,000 500 600 136,977 140,818 139,268 143,750 329,393 491,105 487,251 468,078 5,255 6,052 6,052 6,420 81,022 90,229 90,229 96,008 0 300 100 100 1,032 5,661 5,661 550 416,702 593,347 589,293 571,156 308,073 324,691 324,691 335,351 7,901 10,617 10,153 10,284 8,829 16,300 12,057 12,350 485 750 495 500 1,133 7,051 2,000 1,100 326,421 359,409 349,396 359,585 97,932 120,989 119,674 124,804 5,933 10,930 9,930 9,739 3,835 4,050 4,050 4,050 0 500 200 200 3,909 400 400 0 111,609 136,869 134,254 138,793 Personnel Services 200,570 187,296 182,257 188,919 Materials and Supplies 6,582 9,796 4,019 9,730 Service and Charges 54,778 68,400 63,650 63,500 Maintenance 60 600 60 500 Capital 10,639 3,043 3,043 11,951 272,629 269,135 253,029 274,600 1360 Internal Audit Personnel Services 49,401 50,980 50,980 51,293 Materials and Supplies 331 619 490 705 Service and Charges 3,328 3,885 3,300 3,802 Capital 0 600 200 600 53,060 56,084 54,970 56,400 77 Administrative Services Department Program Expenditure Summary 1410 General Maintenance Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1420 Janitorial Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1610 Procurement & Risk Management Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1710 Data Processing Personnel Services Materials and Supplies Service and Charges Maintenance Capital 2010 Criminal Cases Personnel Services Materials and Supplies Service and Charges Maintenance Capital 2020 Probation & Fine Collection Personnel Services Materials and Supplies Service and Charges 2030 Small Claims & Civil Cases Personnel Services Materials and Supplies Service and Charges Maintenance Capital Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 125,629 137,242 137,242 151,809 199 650 650 650 64,411 72,296 67,527 76,093 24,149 31,900 31,610 29,630 1,816 6,000 6,000 0 216,204 248,088 243,029 258,182 51,392 49,092 45,594 41,048 8,342 8,950 8,800 8,950 48,835 51,620 50,263 51,820 0 300 300 300 804 3,200 3,200 0 109,373 113,162 108,157 102,118 71,868 72,857 72,857 78,441 10,444 13,025 11,500 11,825 21,918 24,568 24,516 24,684 160 700 250 250 1,742 1,100 1,100 0 106,132 112,250 110,223 115,200 230,210 279,220 279,220 288,604 18,361 25,623 25,623 24,000 6,063 15,500 15,500 13,050 65,413 79,360 79,305 81,110 16,994 12,990 12,990 2,500 337,041 412,693 412,638 409,264 106,152 118,610 118,057 138,011 5,346 8,790 7,623 7,650 1,111 1,300 1,025 1,125 173 170 170 0 282 3,450 3,450 2,550 113,064 132,320 130,325 149,336 27,219 29,543 29,543 29,789 444 465 450 500 576 2,000 1,850 1,550 28,239 32,008 31,843 31,839 96,417 100,901 94,941 104,376 1,783 2,417 2,200 4,081 697 5,725 803 800 0 200 200 200 0 665 600 150 98,897 109,908 98,744 109,607 78 Administrative Services Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997_ 1997 1998 2710 Animal Patrol/Emergency Response Personnel Services 94,797 98,482 93,628 108,124 Materials and Supplies 0 330 330 160 Service and Charges 24,940 31,489 31,489 23,490 Maintenance 3,521 10,496 10,496 5,695 Capital 2,756 1,192 1,192 0 126,014 141,989 137,135 137,469 2720 Animal Shelter Personnel Services 132,173 154,349 154,349 186,982 Materials and Supplies 18,383 21,151 21,151 20,351 Service and Charges 43,359 39,641 39,641 33,267 Maintenance 8,076 5,500 5,500 6,085 Capital 2,202 9,750 9,750 2,010 204,193 230,391 230,391 248,695 Total General Fund 2,656,555 3,088,471 3,022,695 3,105,994 Community Development Blk Grant Fund 4930 Administration & Planning Personnel Services 44,161 54,868 54,868 54,112 Materials and Supplies 1,806 1,000 1,000 1,000 Service and Charges 36,705 28,921 28,921 29,921 Capital 6,854 1,500 1,500 1,500 89,526 86,289 86,289 86,533 4940 Housing Services Personnel Services 40,503 54,028 54,028 49,192 Materials and Supplies 257 1,500 1,500 1,500 Service and Charges 68,469 416,998 416,998 106,180 Maintenance 109 300 300 220 Capital 2,960 37,916 37,916 38,000 112,298 510,742 510,742 195,092 4950 Home Grant Personnel Services 18,435 12,000 12,000 12,000 Service and Charges 157,290 206,938 206,938 57,780 Maintenance 0 0 0 220 Capital 0 33,062 33,062 170,000 175,725 252,000 252,000 240,000 4960 Public Services Personnel Services 11,302 26,052 26,052 37,698 - Materials and Supplies 0 0 0 100 Service and Charges 26,264 31,481 31,481 _ 30,000 37,566 57,533 57,533 67,798 4990 Public Facilities & Improvements Materials and Supplies 448 134 134 0 Service and Charges 221,944 1,116,272 1,116,272 410,000 222,392 1,116,406 1,116,406 410,000 Total Community Development Blk Grant Fund 637,507 2,022,970 2,022,970 999,423 79 Administrative Services Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Water & Sewer Fund 1820 Meter Operations Personnel Services 502,806 555,352 555,352 620,496 Materials and Supplies 11,340 26,177 22,886 24,984 Service and Charges 508,767 479,878 465,283 559,233 Maintenance 19,126 27,915 20,010 26,711 Capital 87,052 299,410 299,410 204,110 Depreciation 55,006 70,802 70,802 71,438 1,184,097 1,459,534 1,433,743 1,506,972 1830 Meter Maintenance & Backflow Prevention Personnel Services 48,908 113,090 49,723 167,124 Materials and Supplies 19,999 50,670 39,580 51,660 Service and Charges 28,063 44,570 39,213 54,356 Maintenance 356 5,110 2,630 4,810 Capital 2,896 24,184 24,184 16,060 100,222 237,624 155,330 294,010 Total Water & Sewer Fund 1,284,319 1,697,158 1,589,073 1,800,982 Shop Fund 1910 Vehicle Maintenance Personnel Services 403,948 450,641 442,068 486,216 Materials and Supplies 647,847 711,888 708,416 823,476 Service and Charges 457,315 544,574 544,574 643,034 Maintenance 15,640 16,592 14,142 16,343 Capital 47,188 30,300 27,901 44,955 Depreciation 1,436,121 1,919,898 1,919,898 1,936,770 3,008,059 3,673,893 3,656,999 3,950,794 1920 Fleet Operations Capital Service and Charges 1,329 1,500 1,500 1,500 Maintenance 6,900 0 0 0 Capital 1,617,148 3,050,038 3,050,038 2,414,000 1,625,377 3,051,538 3,051,538 2,415,500 Total Shop Fund 4,633,436 6,725,431 6,708,537 6,366,294 Total Administrative Services $ 9.21 1.817 $ 13,534,030 $ 13,343,275 $ 12,272,693 11 Administrative Services Department Personnel Summary Division/Title Administrative Services Director Division Administrative Services Director Asst. to the Admin. Services Director Personnel Division Personnel Director Personnel Representative Health & Benefits Admin. Accounting Division Accounting Manager Accounting Coordinator Fixed Asset/Special Project Coord. Accounting Clerk Secretary Work Study (Part-time) Budget & Research Division Budget Coordinator Financial Analyst Research/Performance Analyst Work Study Water & Sewer Services Division W&S Services Superintendent Business Office Supervisor Water Services Supervisor Account Clerk W&S Services Technical Supervisor Senior Customer Service Representative Utilities Representative Clerk/Cashier/Switchboard/Secretary Meter Reader Meter Operations Assistant Meter Maintenance Worker Water Service Representative Property Location Analyst Backflow Prevention Operations Assist. Backflow Prevention Technician Special Projects Analyst (Part Time) Internal Auditing Division Internal Auditor/Grants Acct. Building Maintenance Division Facilities Superintendent Custodian Carpenter I Building Maintenance Worker III Building Maintenance Worker V 1995 1996 1997 1998 Employees Employees Employees Employees 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 4.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.50 9.50 9.50 9.50 9.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 0.50 0.00 0.00 0.00 2.50 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 7.50 7.50 8.50 9.50 5.00 6.00 6.00 6.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 3.00 2.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.50 0.50 25.50 27.50 29.00 _ 33.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 _ 6.00 6.00 6.00 0.1 Administrative Services Department Personnel Summary Division/Title Purchasing Division Purchasing Manager Purchasing Clerk Data Processing Division Data Processing Manager Programmer/Analyst System Operator GIS Coordinator Municipal Court Division Head Court Clerk Courts Services Officer Lead Court Clerk Deputy Court Clerk Animal Services Division Animal Services Supervisor Animal Shelter Operator Animal Services Officer Animal Care Technician Animal Caretaker (Part-time) Community Development Division CD Coordinator CD Representative CD Housing Specialist Community Center Director Construction Manager (Temporary) Fleet Operations Division Fleet Maintenance Superintendent Fleet Maintenance Supervisor Fleet Maintenance Clerk Fleet Shop Warehouse Attendant Fleet Service Advisor Equipment Maintenance Worker Equipment Mechanic I Equipment Mechanic II Equipment Mechanic III Building Maintenance Worker V Total Administrative Services Personnel 1995 1996 1997 1998 Employees Employees Employees Employees 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 5.00 6.00 6.00 6.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 5.00 5.50 6.00 8.00 8.00 8.50 9.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 4.30 4.30 5.30 6.30 10.30 10.30 11.30 12.30 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 0.00 0.00 1.00 1.00 3.00 4.00 5.00 5.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 2.00 3.00 3.00 3.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 0.00 1.00 1.00 12.00 13.00 14.00 14.00 89.80 95.30 100.30 105.80 82 Administrative Services Department Administrative Services Director Division Administrative Services Director Program Fund 1010 -General Pr ra escriptWn Qfj.esti —"n L n_*sisi Program 1100 This program is staffed by the Administrative Services Director and his Assistant. Its primary purpose is to provide leadership to and management of the Administrative Services Department and to assist the Mayor and City Council in addressing issues of City-wide concern. The program utilizes department staff to conduct special studies and research projects that will provide information that is essential to making decisions. In 1997, the program provided necessary guidance on the development of the 1996 Comprehensive Annual Financial Report (CAFR), 1997 Annual Budget & Work Program, and the 1998-2002 Capital Improvements Program (CIP); assisted in the development of the issuance of hotel and restaurant bonds for the proposed Town Center/Parking Garage; directed activity involving the water and sewer rate study; and worked with downtown merchants and the City Council to develop improved strategies for alleviating parking and parking enforcement problems in the downtown area. Actual Budgeted Estimated Budgeted 1996 1997 _ 1997 1998 Program Staff Full -Time Equivalent Positions 2.00 2.00 2.00 2.00 Program Expenditures Personnel Services $ 124,425 $ 126,218 $ 126,218 $ 129,100 Materials and Supplies 653 2,500 1,955 2,500 Services and Charges 11,017 10,800 10,445 11,250 Maintenance 255 300 150 300 Capital 627 1,000 500 600 5 136,977 $ 140,818 $ 139,268 $ 143,750 1998 Objectives 1. To coordinate necessary financing for the proposed Town Center/Parking Garage. 2. To monitor the implementation of the Capital Improvements Program and 1998 Budget. 3. To oversee completion of the 1997 CAFR, 1999 Budget, and 1999-2003 CIP. 4. To continue management training, implementation of Total Quality Management, and proactive management techniques. 5. To continue the revision of the City's policy and procedure manual that involves updating and condensing the manual. 6. To complete a banking services agreement that covers the City's banking needs. Administrative Services Department Personnel Division Personnel Program Fund 1010 - General Program 1210 Program Deri t�_,�ectives, and Analysis The principal goal of the Personnel Division is to support City objectives through actions and methods that provide for and retain a competent, dedicated, and well -motivated work force that can respond to the evolving needs of the City. Functional elements within this program define and maintain standards for new -hire competency consistent with position requirements, monitor work performance through a - performance -appraisal system, correlate merit salary increases directly to the individual's level of work performance, and professionally develop employees through a range of management development, skills, and safety training activities. There are in place progressive, cost-effective and competitive wage, benefit and welfare plans that meet employee needs and permit the City to be competitive in the labor market. Oversight is maintained to assure compliance with statutory and regulatory requirements applicable to personnel. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 3.00 3.00 3.00 3.00 Program Expenditures Personnel Services $ 329,393 $ 491,105 $ 487,251 $ 468,078 Materials and Supplies 5,255 6,052 6,052 6,420 Services and Charges 81,022 90,229 90,229 96,008 Maintenance 0 300 100 100 Capital 1,032 5,661 5,661 550 $ 416,702 $ 593,347 $ 589,293 $ 571,156 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. New Hires 177 222 230 260 2. Terminations 126 190 185 200 3. Full -Time Employees 434 493 490 510 4. Part -Time / Temp Employees 65 57 120 140 5. Vacancies Recruited For 145 235 240 260 6. Civil Service Examinations 7 4 6 7 7. Mgmt/Skills Training Sessions 0 2 4 5 8. Performance Appraisals Due 446 608 610 650 Results 1. % of Voluntary Turnover 11.7% 11.0% 11.2% 11.0% 2. Active Personnel Records 499 550 590 615 3. Employee Requisitions Processed 145 235 240 260 4. Civil Service Applications Process 203 200 290 310 5. Employees Attending Training 0 90 240 250 6. Perf Appraisals Received/Process 379 490 482 502 01 J Administrative Services Department Accounting & Audit Division Accounting & Audit Program Fund 1010 - General Program 1310 Program Description. Objectives, and Analysis: The Accounting & Audit Division provides accurate and timely financial reports and analyses to the City Management, City Council, City Divisions, and the Public and maintains accounting records in accordance with Generally Accepted Accounting Principles for municipal governments. The Accounting & Audit Division provides a system for processing payments for City obligations and payroll and pension checks in an accurate, efficient, and timely manner. The Accounting & Audit Division objectives include providing accurate monthly financial statements and operating reports, preparing a Comprehensive Annual Financial Report (CAFR) which meets requirements for the GFOA Certificate of Excellence in Financial Reporting, paying City obligations to maintain a good credit rating, maintaining cash availability, maximizing earnings on investments in compliance with applicable State laws and City ordinances and resolutions, processing payroll and pension checks, maintaining accurate records for wages and withholdings, and reporting payroll information to other governments. Program Staff Full -Time Equivalent Positions Proeram Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted 1996 1997 9.50 9.50 Estimated Budgeted 1997 1998 9.50 9.50 $ 308,073 $ 324,691 $ 324,691 $ 335,351 7,901 10,617 10,153 10,284 8,829 16,300 12,057 12,350 485 750 495 500 1,133 7,051 2,000 1,100 $ 326,421 $ 359,409 $ 349,396 $ 359,585 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload _ External audit and CAFR 1 1 1 1 Funds/account groups maintained 26 22 24 24 Financial statements and ledgers 30 30 30 30 Bond issues outstanding 5 6 6 6 Payrolls prepared 28 31 31 31 Pension distributions processed 24 24 24 24 Results % audits completed on time 100 100 100 100 % mo/qrtly fin statmnts dist on time 100 100 100 100 % p/r & pension chcks proc on time 100 100 100 100 % forms W-2 & 1099 dist on time 100 100 100 100 % government reports filed on time 100 100 100 100 CAFR awards received 85 Administrative Services Department Budget & Research Division Budget & Research Program Fund 1010 - General Program 1330 Program Description Objectives and Analysis: The Budget & Research Division is responsible for preparation and monitoring of the City's Annual Budget & Work Program, preparing the annual update to the City's Capital Improvement Program and insuring the funds are expended / expensed as appropriated by Council. Additionally, the Budget & Research Division performs special duties and conducts special studies as requested by the Administrative Services Director, the Mayor, and the City Council. Finally, the Budget & Research Division reviews performance measures and quarterly reports submitted by other City divisions to ensure accuracy of the listed performance measures. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 3.00 3.00 3.00 3.00 Program Exvenditures Personnel Services $ 97,932 $ 120,989 $ 119,674 $ 124,804 Materials and Supplies 5,933 10,930 9,930 9,739 Services and Charges 3,835 4,050 4,050 4,050 Maintenance 0 500 200 200 Capital 3,909 400 400 0 $ 111,609 $ 136,869 $ 134,254 $ 138,793 Performance Measures Actual Budgeted Estimated Budgeted 1996 _ 1997 1997 1998 Demand/Workload Budget Submissions Reviewed 85 85 86 86 CIP Projects Reviewed 191 210 155 160 Programs Reviewed: Budget to Actual - Monthly 94 94 94 94 Special Projects/Studies 15 22 18 20 Budget Amendments Requested 171 160 170 170 Capital Projects Monitored 179 175 181 175 Funds Reviewed 21 21 21 21 Results Annual Budget Completed 1 1 1 1 CIP Annual Update Completed l 1 l 1 Budget Adjustments Processed 171 160 150 160 % Time for Special Projects 27 25 26 25 % Time for Capital Projects 23 30 28 30 GFOA Dist. Budget Awards 1 1 1 1 Administrative Services Department Water & Sewer Services Division Billing & Collections Program Fund l 010 -General Program 1350 Prc)gram Description. ion. Objectives. and Analysis The Billing and Collection Program provides accurate and timely billings to utility customers on a monthly basis. These billings include charges for water, sewer, fire protection, solid waste, and related service charges. Efficient and effective customer relations are very important roles for staff as they assist customers with various inquiries and problems. Over 26,000 utility accounts are maintained by staff, with monthly billings being prepared for these customers and utility payments being collected and recorded. Personnel in this program are also responsible for collecting a variety of other payments coming into the City including court fines, animal licenses, building permits, parking tickets, etc. Program objectives are to efficiently and accurately administer utility billings, collections of cash, and payment processing of all City revenues and to provide customer service and assistance in a timely manner and as efficiently as possible. Actual 1996 Program Staff Full -Time Equivalent Positions 7.00 Proaram Expenditures Personnel Services $ 200,570 Materials and Supplies 6,582 Services and Charges 54,778 Maintenance 60 Capital 10,639 $ 272,629 Budgeted 1997 7.00 Estimated 1997 7.00 Budgeted 1998 7.00 $ 187,296 $ 182,257 $ 188,919 9,796 4,019 9,730 68,400 63,650 63,500 600 60 500 3,043 3,043 11,951 $ 269,135 $ 253,029 $ 274,600 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Total accounts 25,864 26,500 27,000 27,850 Total accounts - active 23,958 24,700 25,000 25,800 No. of svc. orders requested 29,349 30,600 27,500 30,600 No. of receipts requested 345,958 340,000 343,360 345,000 Results No. utility bills processed 289,509 290,000 302,270 303,000 No. on/off orders processed 27,613 26,500 26,118 26,500 No. misc. requests processed 1,736 2,400 1,500 2,400 No. new accts. added to system 1,103 1,400 958 850 No. util. payments processed 279,131 280,000 286,960 290,000 No. util. deposits processed 8,436 8,000 7,282 8,000 No. cash receipts processed 58,391 52,000 49,118 52,000 % final bills dropped/ bad debt 11.72% 15.00% 13.10% 15.00% % util. revenue dropped/bad debt 0.45% 0.45% 0.48% 0.45% % bad debt recovery 28.57% 33.00% 27.60% 33.00% Administrative Services Department Internal Audit Division Internal Audit Program Fund 1010 - General Program 1360 Program Description, Objectives, and Analysis: The Internal Audit Division provides an independent evaluation of City activities in order to determine that the activities have been approved by City Council and are in compliance with City, Statp, and Federal ordinances, regulations, and laws. The evaluation is to determine that adequate internal controls exist to safeguard the resources and assets of the City. The Internal Audit Division reviews all contracts and monitors all grants received by the City. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Capital Performance Measures Actual Budgeted Estimated Budgeted 1997 1998 1.00 1.00 1.00 1.00 $ 49,401 $ 50,980 $ 50,980 $ 51,293 331 619 490 705 3,328 3,885 3,300 3,802 0 600 200 600 $ 53,060 $ 56,084 $ 54,970 S 56A00 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload _ _ 1. Review of City areas 5 6 5 6 2. Special projects 25 25 25 25 3. Review contracts/leases/grants 275 275 275 275 4. Maintain document files 200 200 200 200 5. Contract payments review 450 450 450 450 Results 1. Number of areas reviewed 5 6 5 6 2. Contracts/leases/grants reviewed 275 275 275 275 3. Review of contract payments 450 450 450 450 4. Special projects completed 25 25 25 25 Administrative Services Department Building Maintenance Division General Maintenance Program Fund 1010 - General Program 1410 P1Qgram DescljpLi4A. Obiecti�es. and Analysis:. The purpose of the General Maintenance Program is to maintain City -owned buildings or structures in good repair. Some City -owned facilities are leased to outside agencies who agree to maintain the leased facilities as part of the lease agreement. Specific activities performed by this program include facility maintenance for buildings, electrical, heating, air-conditioning systems, and performance of selected renovation projects. Additionally, the Facilities Superintendent is certified to perform asbestos inspections and develop corrective plans for the removal of asbestos from City facilities. Program Staff Full -Time Equivalent Positions Program Exnenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Demand/Workload # of City -Owned Buildings Renovations > or = $2,000 Asbestos Inspections Service Requests Service Contracts Managed Results # of City Buildings Maintained Service Requests - General Maint Service Requests - Heat/AC Service Requests - Plumbing/Elect Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 4.00 4.00 4.00 4.00 $ 125,629 $ 137,242 $ 137,242 $ 151,809 199 650 650 650 64,411 72,296 67,527 76,093 24,149 31,900 31,610 29,630 1,816 6,000 6,000 0 5 216,204 $ 248,088 $ 243,029 $ 258,182 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 _ 1998 46 47 47 48 6 8 6 6 7 6 12 12 1,617 1,800 1,800 1,800 8 7 12 14 46 47 47 48 1,307 1,550 1,550 1,600 161 160 160 160 229 150 150 150 Administrative Services Department Building Maintenance Division Janitorial Program Fund l 010 - General Program 1420 Program Description. Objectives. and Analysis This program is responsible for performing janitorial services for the City Administration Building, Interim City Hall, Police/Courts Building, City Prosecutor's office, and the PEG Center Building. Duties performed by this program include maintaining cleanliness inside each building, maintaining the exterior grounds in a neat, presentable fashion, and maintaining safe ingress and egress to each building. Additionally, the program is responsible for locking and unlocking the building and setting up and tearing down for meetings. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Demand/Workload City Buildings Maintained Square Footage Maintained Restrooms Maintained Snow/Ice Removals Strip/Seal/Wax Floors Results Janitorial Cost per Square Foot ( Not Including Utility Costs ) Complaints on Janitorial Service Actual Budgeted 1996 1997 2.00 2.00 Estimated Budgeted 2.00 $ 51,392 $ 49,092 $ 45,594 $ 41,048 8,342 8,950 8,800 8,950 48,835 51,620 50,263 51,820 0 300 300 300 804 3,200 3,200 0 $_ 109.373 $ 113,162 $ 108,157 $ 102,118 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 5 5 5 5 71,650 71,650 71,650 71,650 19 19 19 19 6 6 6 6 2 2 2 2 $0.92 $0.95 $0.89 $0.80 6 6 6 6 .0 Administrative Services Department Purchasing Division Procurement / Risk Management Program Fund 1010 - General Program 1610 Program Description. Objectives, and Analysis:_ The Purchasing Division is responsible for assisting in the purchasing of all supplies, acquiring construction and miscellaneous services for all City Departments in accordance with State statutes, City ordinances, and proper purchasing procedures, as well as disposing of surplus City property. The Purchasing Division seeks to provide economic and timely purchase of goods and services for all City divisions through requests for proposals, bids, quotes, and centralized purchasing. Turnaround time will be 45 days or less for bids and 2 days for purchase orders. The Purchasing Division manages the City's insured and self -insured programs. Management of the insured program includes the evaluation of insurance needs, soliciting insurance bids, purchase of insurance policies and coordination of all losses. Management of the self -insured program includes the judgment and damages from which all third -party liability and City property damages under deductibles or uninsured are paid. During 1997, the City began insuring above ground water tanks and the odor control domes at the waste water treatment plant. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 2.00 2.00 2.00 2.00 Proeram EXDenditures Personnel Services $ 71,868 $ 72,857 $ 72,857 $ 78,441 Materials and Supplies 10,444 13,025 11,500 11,825 Services and Charges 21,918 24,568 24,516 24,684 Maintenance 160 700 250 250 Capital 1,742 1,100 1,100 0 $ 106,132 $ 112,250 $ 110,223 $ 115,200 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Formal Bids/RFP's Requested 87 100 75 75 2. Purchase Orders Requested 4,157 4,000 4,100 4,000 3. Claims Submitted 90 100 80 80 4. Value of Assets Insured 57,000,000 90,000,000 92,000,000 95,000,000 Results 1. Formal Bids/RFP's Awarded 87 100 75 75 2. Purchase Orders Issued 4,157 4,000 4,100 4,000 3. Claims Processed 90 100 100 100 4. Value of Assets Lost to Accidents 19,161 20,000 20,000 20,000 5. Turnaround from Bid Request to Bid Opening in # of Days 45 45 45 45 6. Turnaround from Purchase Req to Purchase Order in # of Days 2 2 2 2 91 Administrative Services Department Data Processing Division Data Processing Program Fund 1010 - General Program 1710 Program Description, Objectives. and Analysis: This program provides data processing and Geographic Information Systems (GIS) support for all City departments. This includes hardware and software support for all PC's as well as all devices connected to the AS/400, Novadyne, and Engineering/GIS network. Currently, there are approximately 200 PC's and 260 peripheral devices attached to PC's and/or the 3 network systems. Supported equipment includes PC's, terminals, printers, servers, scanners, controllers, modems, etc. Software support consists of installation, testing, training, and programming. Training is an ongoing process and is typically provided on a by request basis. GIS support includes the development and coordination of the City's Geographic Information System including maintaining GIS software, hardware and data, creating GIS applications and databases based on user requests and needs, and providing means for end users to access GIS data. The performance measures for Data Processing are based on project requests. End users submit written project requests to Data Processing for various items such as training, program changes, new equipment installation, etc. Requests for emergency assistance, which require immediate attention, are generally received by telephone and project request forms are not submitted. Requests may take as little as five minutes or as long as several weeks depending on the complexity of the project. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff _ Full -Time Equivalent Positions 6.00 6.00 6.00 6.00 Program Expenditures Personnel Services $ 230,210 $ 279,220 $ 279,220 $ 288,604 Materials and Supplies 18,361 25,623 25,623 24,000 Services and Charges 6,063 15,500 15,500 13,050 Maintenance 65,413 79,360 79,305 81,110 Capital 16,994 12,990 12,990 2,500 $ 337,041 $ 412,693 $ 412,638 $ 409,264 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Project Requests - Minicomputers 120 250 235 200 Project Requests - PC Support 36 100 95 110 Project Requests - Network 25 20 15 75 Training 7 10 5 10 System/Application Backups 719 900 850 1,000 Results Project Requests - Minicomputers 119 250 200 200 Project Requests - PC Support 36 100 68 110 Project Requests - Network 24 20 5 75 Training 7 10 5 10 System/Application Backups 719 1,100 1,100 1,000 ON Administrative Services Department Municipal Court Division Criminal Cases Program Fund 1010 - General Program 2010 Program Description, Objectives, and Analysis_ To provide a forum for the fair and prompt resolution of all criminal cases filed with the Court. The criminal program of Municipal Court is responsible for processing all criminal, traffic, and parking violations filed by area law enforcement agencies. In 1998, a part time Deputy Court Clerk has been added to provide bilingual communications. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted 1996 1997 3.50 4.00 Estimated 1997 4.00 Budgeted 4.50 $ 106,152 $ 118,610 $ 118,057 $ 138,011 5,346 8,790 7,623 7,650 1,111 1,300 1,025 1,125 173 170 170 0 282 3,450 3,450 2,550 $ 113,064 $ 132,320 $ 130,325 $ 149,336 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Total cases filed 27,525 28,500 26,074 27,574 2. Total cases disposed of 22,739 25,300 20,852 22,299 3. Fines/costs assessed 1,922,036 1,903,783 2,086,502 2,186,550 Results 1. Fines/costs collected $1,660,734 $1,757,364 $1,786,342 $1,850,000 2. % of assessments collected 86% 92% 86% 85% 3. Warrant backlog (# affidavits) 0 0 0 0 4. Trial docket backlog (outside 90 days) 0 0 0 0 5. General Fund revenues/ $1,016,646 $847,000 $1,021,000 $1,058,000 cost of program $113,064 $132,320 $130,325 $149,336 93 Administrative Services Department Municipal Court Division Probation & Fine Collection Program Fund 1010 - General Program 2020 Program De�criptiQn. Objectives and Analysis: The Probation and Fine Collection Program provides effective probation and fine collection services for Municipal Court and maintains an effective Public Service (PS) Program that allows defendants to work off fines at the rate of $5.00 per hour that might otherwise remain uncollectible. The accounts receivable issue will continue to be addressed by the Public Service Program, collection agency, and court staff. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Demand/Workload 1. # Divisions requesting PS 2. # Interviews conducted 3. # Divisions assigned PS 4. # Assigned to PS 5. # Hours PS assigned 6. Fines/costs assessed 1. # Hours PS completed 2. Fines/costs collected 3. Amount of fines/costs worked off by PS Actual Budgeted 1996 _ 1997 1.00 1.00 Estimated 1997 1.00 Budgeted 1998 1.00 $ 27,219 $ 29,543 $ 29,543 $ 29,789 -444 465 450 500 576 2,000 1,850 1,550 $ 28.239 $ 32,008 $ 31,843 $ 31,839 Performance Measures Actual Budgeted 1996 1997 20 535 20 110 11,390 $1,922,036 8,296 $1,660,734 $45,450 34 450 34 107 8,550 $1,903,783 8,000 $1,757,364 $25,000 Estimated 1997 20 510 20 150 13,960 $2,086,502 8,542 $1,786,342 $42,620 Budgeted 1998 20 520 20 150 12,000 $2,186,550 8,500 $1,850,000 $42,500 Administrative Services Department Municipal Court Division Small Claims & Civil Cases Program Fund 1010 - General Program 2030 Program Description. Objectives, and Analysis: The Small Claims & Civil Program provides a forum for citizens to file lawsuits to recover money or property. On August 1, 1997 the jurisdictional limit was increased from $3000 to $5000. This court is used by citizens of Washington County and by citizens outside this county and state who wish to file against defendants who live in Washington County. The Court continues to maintain a timely and efficient small claims/civil operation. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 3.50 3.50 3.50 3.50 Program Expenditures Personnel Services $ 96,417 $ 100,901 $ 94,941 $ 104,376 Materials and Supplies 1,783 2,417 2,200 4,081 Services and Charges 697 5,725 803 800 Maintenance 0 200 200 200 Capital 0 665 600 150 $ 98,897 $ 109,908 $ 98,744 $ 109,607 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Cases Filed 2,903 2,015 3,500 3,700 2. Court Session/Week (Hours) 7 7 7 7 3. Cases Set for Hearing/Week 40 40 40 40 1. % Cases Processed Within 2 Days 100 100 100 100 2. General Fund Revenue/ $94,532 $96,000 $98,678 $100,200 Cost of Program $98,897 $109,908 $98,744 $109,607 Administrative Services Department Animal Services Division Patrol/Emergency Response Program Fund 1010 -General Program Description. ObJectives. and Analysis: Program 2710 The purpose of this program is to provide essential animal services to the City through enforcing the Arkansas Rabies Control Act and City Animal Ordinances, licensing animals, providing safety and education programs, and providing emergency and rescue services. The City provides 24-hour emergency and rescue service. Stray animals with license identification are returned to their homes. Stray animals without license identification are impounded. Warnings and citations are issued to offenders. The City expects approximately 6,500 animal concern investigations to be conducted during 1998, which should result in the impounding of approximately 1,600 stray animals, returning approximately 700 stray animals home and responding to approximately 650 livestock and wildlife reports. Approximately 75 bite investigations will be conducted in the City in 1998. Because the City license verifies rabies vaccinations and provides a means of identifying animals, the number of licensed animals is anticipated to increase. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 3.50 3.50 3.50 3.50 Proaram Expenditures Personnel Services $ 94,797 $ 98,482 $ 93,628 $ 108,124 Materials and Supplies 0 330 330 160 Services and Charges 24,940 31,489 31,489 23,490 Maintenance 3,521 10,496 10,496 5,695 Capital 2,756 1,192 1,192 0 $ 126,014 $ 141,989 $ 137,135 $ 137.469 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload _ 1. Citizen Calls Received 5,434 5,000 6,000 6,500 2. Square Miles to Patrol 44 44 44 44 3. Human/Animal Safety Programs 88 60 65 75 4. City Licenses Sold 1,258 1,800 1,800 2,000 Results 1. Reclaimed by Owner 2. Dead Animals Disposed Of 3. Stray Animals Picked Up Domestic Wildlife Livestock 4. Animal Bite Investigations 518 700 500 500 907 1,000 900 1,000 1,355 1,500 1,600 1,600 420 450 400 250 194 200 150 150 50 60 70 75 .e Administrative Services Department Animal Services Division Animal Shelter Program Fund 1010 -General Program Description. Objectives. and nalvsis. Program 2720 The purpose of this program is to provide a sanitary, humane, efficiently -run facility for handling animals, processing redemptions and adoptions, educating the public regarding responsible animal ownership, and providing humane euthanasia for unwanted animals. The facility and training programs meet national sheltering standards. Primary objectives are to educate citizens to be responsible animal owners; to place adopted animals into responsible, caring homes; to return lost animals to their owners; and to reduce the number of animals which must be humanely euthanized. The $50 adoption fee, which includes the cost of sterilization, helps decrease the number of unwanted litters. Sterilization of adopted animals is required by State Law and City Ordinance. Regular veterinary care is provided for shelter animals and for those injured or for ill animals picked up after hours. Funds provided by the City are supplemented by contracts for service with Washington County, surrounding municipalities, and by public donations. In 1998, an Animal Caretaker position was added to the Animal Shelter Program to assist in the increased animals handled in the shelter due to animal sheltering agreements the City has entered into with Washington County and seven other Washington County cities. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 6.80 7.80 7.80 8.80 Program Expenditures Personnel Services $ 132,173 $ 154,349 $ 154,349 $ 186,982 Materials and Supplies 18,383 21,151 21,151 20,351 Services and Charges 43,359 39,641 39,641 33,267 Maintenance 8,076 5,500 5,500 6,085 Capital 2,202 9,750 9,750 2,010 S 204.193 $ 230,391 $ 230,391 $ 248,695 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Fayetteville Strays Sheltered 1,867 1,550 1,627 1,600 2. Fayetteville Surrenders Sheltered 537 1,000 546 750 3. Non -Fay Animals Sheltered 1,357 1,325 1,205 1,950 Results 1. Adopted/Reclaimed Animals 1,225 1,500 913 1,500 2. Euthanized Animals 2,392 2,225 2,441 2,800 3. Cost per Animal/5 Days Shelter $50 $50 $53 $50 97 Administrative Services Department Community Development Division Administration & Planning Program Fund 2180 - Community Development Program 4930 Psoeram Dejp ion, Objectives, and Analysis: The Community Development Administration & Planning Program is responsible for administering the costs and charges related to the planning and implementation of community development projects funded in whole or in part by the Community Development Block Grant (CDBG) and HOME Grant Programs. Program costs are limited to those of overall program management, coordination, monitoring, and evaluation. Administration activities include providing general project management, ensuring compliance with Fair Housing Standards, soliciting citizen participation, and insuring regulatory compliance regarding Federal Labor Standards and Environmental Review, as well as other statutory requirements. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 1.00 1.00 1.00 1.00 Program Expenditures Personnel Services $ 44,161 $ 54,868 $ 54,868 $ 54,112 Materials and Supplies 1,806 1,000 1,000 1,000 Services and Charges 36,705 28,921 28,921 29,921 Capital 6,854 1,500 1,500 1,500 $ 89,526 $ 86,289 $ 86,289 $ 86,533 Demand/Workload 1. Public Hearings 2. CDBG & HOME Applications 3. Fair Housing Activities 4. Federal Labor Standards 5. Sub -Recipient Monitoring 6. Audit/Monitoring Resolution 7. Related Statutory Compliance Results 1. % Applications Preparation & Associated Activities 2. % Contract Administration 3. % Public Hearings & Meetings 4. % Sub -Recipient Monitoring 5. % Activities Completed by Deadline Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 4 4 4 4 2 4 4 4 20 25 20 25 4 2 2 4 0 5 5 5 3 3 3 3 10 10 10 10 50 45 50 45 25 25 25 30 25 25 20 20 0 5 5 5 100 100 100 100 W. Administrative Services Department Community Development Division Housing Services Program Fund 2180 - Community Development Program 4940 Program Description. Objectives. and Analysis:_ The Community Development Housing Services Program is responsible for the rehabilitation of privately -owned residential property for low and moderate income families. Eligible rehabilitation activities include repairs to correct actual or incipient deficiencies and bring dwellings into compliance with adopted Building, Health, and Safety Codes. Emphasis is placed on improvements that defer maintenance and increase energy efficiency. The Emergency Repair Program, also for low and moderate income home owners, addresses conditions which threaten the immediate health or safety of occupants. The cost of personnel services is recorded in the Housing Rehabilitation Program when CDBG funding is used and is recorded in the Home Grant Program when Home Grant funds are used. The allocation of personnel services cost between these two programs is based on detailed time records. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 2.00 2.00 2.00 2.00 Program Expenditures Personnel Services $ 40,503 $ 54,028 $ 54,028 $ 49,192 Materials and Supplies 257 1,500 1,500 1,500 Services and Charges 68,469 416,998 416,998 106,180 Maintenance 109 300 300 220 Capital 2,960 37,916 37,916 38,000 $ 112,298 $ 510,742 $ 510,742 $ 195,092 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Homeowners Requesting Rehab 125 125 130 130 2. Eligibility Verification 150 150 150 150 3. Inspections 250 250 300 300 4. Work Specifications 125 125 100 100 5. Construction Management 125 125 100 100 Results 1. % Processing Rehab Requests 15 15 10 10 2. % Eligibility Verification 10 10 10 10 3. % Rehab Inspections 35 35 40 40 4. % Rehab Specifications 20 20 20 20 5. % Construction Management 20 20 20 20 6. % Rehabs Completed 100 100 100 100 Administrative Services Department Community Development Division Home Grant Program Fund 2180 - Community Development Program 4950 Program Description Objectives, and Analysis• The HOME Grant Program is a federal grant program to promote affordable housing. Local communities determine housing needs and develop strategies using eligible HOME activities to meet those needs. The City of Fayetteville is a sub -recipient of HOME funds through the State's HOME allocation, which is administered by the Arkansas Development Finance Authority (ADFA). In 1998, HOME Program activities will continue rehabilitation of single-family structures that are acquired with CDBG funds. After rehabilitation is complete, the homes are sold to eligible low and moderate income home buyers. For 1998, an additional grant is awarded to Fayetteville for homeowner housing rehabilitation. Program Staff Full -Time Equivalent Positions Proeram Expenditures Personnel Services Services and Charges Maintenance Capital Actual innc 1 11 Budgeted Estimated 1997 1997 0.00 0.00 Budgeted _1998 _ 1998 1 11 $ 18,435 $ 12,000 $ 12,000 $ 12,000 157,290 206,938 206,938 57,780 0 0 0 220 0 33,062 33,062 170,000 $ 175,725 $ 252,000 $ 252,000 $ 240,000 Demand/Workload 1. Number of Homeowner Rehabilitation Projects 2. Number of HOME assisted Acqusition/Rehab Projects 10 20 2 10 2 5 100 Administrative Services Department Community Development Division Public Services Program Fund 2180 - Community Development Program 4960 Program Description Ob)ectives. and Analysis: The Public Services Program contains funding to provide for the position of the Yvonne Richardson Community Center (YRCC) Director and any associated supplies. In addition, funding is contained to continue the Elderly Taxi Assisstance Program. The Yvonne Richardson Community Center opened during 1996. Program Staff Full -Time Equivalent Positions Proeram Expenditures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 1.00 1.00 1.00 1.00 Personnel Services $ 11,302 $ 26,052 $ 26,052 $ 37,698 Materials and Supplies 0 0 0 100 Services and Charges 26,264 31,481 31,481 30,000 $ 37,566 $ 57.533 $ 67,798 Demand/Workload 1. Number of Taxi Coupons Issued Results 1. YRCC Special / Neighborhood Events - Number 2. YRCC Special / Neighborhood Events - Participants 3. YRCC - School Age Children - Daily Utilization 4. YRCC - Adults - Daily Utilization 5. Number of Taxi Coupons Used Actual Budgeted Estimated Budgeted 1996 1997 1997 1998_ 16,245 15,740 16,920 16,950 N/A 19 19 30 N/A 850 850 2,550 N/A 50 to 75 50 to 75 75 to 100 N/A 15 to 20 15 to 20 50 to 75 12,997 12,592 13,788 13,800 101 Administrative Services Department Community Development Division Public Facilities & Improvements Program Fund 2180 - Community Development Program 4990 Program Description. OWectives. and Analysis: The Community Development Public Facilities & Improvements Program may carry out a variety of activities specified as eligible by the Department of Housing and Urban Development. Each activity must meet a National Objective of the CDBG Program and at least 60% of CDBG funds are expended to benefit low to moderate income persons. Eligible activities include acquisition, construction, reconstruction, or installation of public facilities such as streets, sidewalks, storm drainage facilities, parks and recreation improvements, community service facilities, and provision of public services. In 1998, the primary activities will include infrastructure improvements in the Southeast Target Area and the acquisition of unoccupied, substandard residential dwellings for rehabilitation. Program Staff Full -Time Equivalent Positions Program Expenditures Materials and Supplies Services and Charges Actual Budgeted Estimated 1996 1997 1997 0.00 1.00 1.00 Budgeted 1998 1.00 $ 448 $ 134 $ 134 $ 0 221,944 1,116,272 1,116,272 410,000 $ 222,392 $ 1,116,406 $ 1,116,406 $ 410.000 Significant projects implemented during 1995/96 include: Target Area Street Improvements $78,426 Yvonne Richardson Community Center $220,336 Aging Transportation Program $23,021 Significant projects in the process of implementation during 1997 include: Yvonne Richardson Community Center $10,638 Housing Acquisition/Rehab for Low/Moderate Income $66,382 First Time Home Buyer Program $28,125 Target Area Street Improvement Engineering $418,251 NWA Free Health Clinic $316,845 Significant projects planned during 1998 include: Head Start Expansion Project $35,000 Project for Victims of Family Violence $375,000 102 Administrative Services Department Water & Sewer Services Division Meter Operations Program Fund 5400 - Water & Sewer Program 1820 Program Description. Objectives. and Analysis:_ The Meter Operations Program provides accurate and timely meter readings on a monthly basis. These readings are updated to the utility billing software programs in the Billing and Collection Program. The Meter Operations Program also responds to all types of customer service requests, meter checks, etc. Delinquent accounts are also collected or disconnected by Water Representatives. Water service is provided to a wide range of customers: Fayetteville, Farmington, Greenland, Wheeler, and the surrounding growth area. Wholesale service is provided to West Fork, Elkins, Mt. Olive, and Washington Water Authority. Program objectives are to provide technical services for water meter reading and customer services as efficiently as possible and to collect meter data for billing purposes for all municipal City water utility customers. In 1998, a Senior Service Representative and a Customer Service Representative have been added to assist with the increased growth of utility customers. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Depreciation Actual Budgeted 1996 1997 16.50 18.00 Estimated 1997 18.00 Budgeted 1998 20.00 $ 502,806 $ 555,352 $ 555,352 $ 620,496 11,340 26,177 22,886 24,984 508,767 479,878 465,283 559,233 19,126 27,915 20,010 26,711 87,052 299,410 299,410 204,110 55,006 70,802 70,802 71,438 $ 1,184,097 $ 1,459,534 $ 1.433,743 $ 1,506,972 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Total accounts 25,864 26,500 27,000 27,850 Total accounts - active 23,958 24,700 25,000 25,800 # of meters in system 24,794 25,200 25,580 26,000 # of service orders requested 23,800 30,600 28,810 30,600 # of delinquent accounts 21,376 20,000 20,026 20,000 Results # of meters read 300,836 298,500 314,718 320,000 # of meters re -read 22,947 20,000 23,740 21,700 # of meters changed out 384 400 1,132 750 # of ons/offs processed 27,613 28,000 26,118 28,000 # of misc. orders processed 2,077 3,000 2,692 2,800 # of delinq. accts. worked 12,137 12,000 13,550 14,000 % meters re -read 7.63% 6.70% 7.00% 7.00% % meters changed out 1.55% 1.58% 2.00% 1.75% % delinquent accounts worked 56.78% 50.00% 67.66% 70.00% 103 Administrative Services Department Water & Sewer Services Division Meter Maintenance & Backflow Prevention Program Fund 5400 - Water & Sewer Program 1830 Program Description. Objectives. and Analysis: The Backflow Prevention and Meter Maintenance Program is responsible for researching, monitoring, and reviewing of federal, state, and local regulatory requirements pertaining to drinking water in order to develop and implement related compliance procedures. This program performs field investigations and inspections and conducts surveys and testing to ensure regulatory compliance. Staff must communicate with customers, disseminate information, and maintain positive public relations regarding drinking water regulatory compliance. Records must also be maintained on computer of all backflow prevention devices and water meter devices, as well as test and repair data for each customer and device. Program objectives are to efficiently survey the entire service area and ensure that our water system has adequate protection against contamination by installing the proper prevention devices; to provide a routine meter maintenance schedule to ensure accuracy of all water meters in the system and conduct maintenance and repair as needed; and to maintain accurate records on all backflow devices and water meters in the system, including all test and repair data on each. Full implementation of this program is pending the distribution of State regulations and procedures. In 1998, a Water & Sewer Technical Supervisor and a Meter Maintenance Worker have been added due to the increased growth of utility customers. Program Staff - Full -Time Equivalent Positions Prop -ram Exnenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted Estimated 1996 1997 1997 Budgeted 1998 4.00 4.00 4.00 6.00 $ 48,908 $ 113,090 $ 49,723 $ 167,124 19,999 50,670 39,580 51,660 28,063 44,570 39,213 54,356 356 5,110 2,630 4,810 2,896 24,184 24,184 16,060 $ 100,222 $ 237.624 $ 155,330 $ 294,010 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Total accounts 25,864 26,500 27,000 27,850 Total accounts - active 23,958 24,700 25,000 25,800 Meters in system 24,794 25,200 25,580 26,000 Commercial customers 2,771 2,650 2,825 2,850 Residential customers 23,123 23,850 24,175 25,000 Backflow devices recorded 0 50 0 50 Results Meters tested 1,684 1,500 2,000 2,200 Meters repaired 580 550 1,100 1,200 Commercial accounts surveyed 0 500 0 500 Residential accounts surveyed 0 100 0 100 Backflow devices installed/tested 2 15 0 15 Backflow devices repaired/certified 0/0 1 / 25 0/0 1 / 25 104 Administrative Services Department Fleet Operations Division Vehicle Maintenance Program Fund 9700 - Shop Program 1910 Program Description, ObJectives and Analysis_ Maintain, replace, recondition or recycle vehicles and equipment as necessary to assure the safe and efficient fulfillment of their operational needs. This is to be accomplished in both a timely and efficient manner. The results of this Division's efforts are judged by the safety, efficiency and economical operation of each vehicle and piece of equipment assigned for use. The total fleet size of 387 vehicles consists of 60 emergency response vehicles, 31 administrative support vehicles, 38 Solid Waste/Recycle units, 96 off -road type support units, and 162 light/medium/heavy duty utility vehicles. In-house maintenance is supported by sublet operations such as major air conditioner repairs, major automatic transmission repairs, and accident repair/refinishing. Technician productivity is based on total available work time, while efficiency is based on accepted commercial time standards for individual type operations. Operational cost increases are attributed to the increase in fleet size and value as well as an increase in depreciation expense. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 13.00 14.00 14.00 14.00 Program Expenditures Personnel Services $ 403,948 $ 450,641 $ 442,068 $ 486,216 Materials and Supplies 647,847 711,888 708,416 823,476 Services and Charges 457,315 544,574 544,574 643,034 Maintenance 15,640 16,592 14,142 16,343 Capital 47,188 30,300 27,901 44,955 Depreciation 1,436,121 1,919,898 1,919,898 1,936,770 $ 3,008,059 $ 3,673,893 $ 3,656,999 $ 3,950,794 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Repair Requests 4,050 4,400 4,800 4,700 Vehicle/Equipment Repair Hours 14,600 14,750 13,000 13,500 Preventive Maintenance Service & Inspections 750 825 830 850 PM Generated Repairs 550 600 725 700 Road Failures 210 250 225 250 Results Technician Productivity % 92.0 92.0 91.0 92.0 Technician Efficiency % 95.0 95.0 95.0 95.0 Completion Ratio % 98.0 98.0 97.0 98.0 Road Failure Repairs % 5.0 5.7 4.7 5.0 105 Administrative Services Department Fleet Operations Division Capital Expenditures Program Fund 9700 - Shop Program 1920 Program Description. Ob-' 'ves, and Analysis: The Capital Expenditures program captures the cost associated with upgrading and expanding fixed assets for the Fleet Operations Division. In addition, vehicles and equipment put into service for other Departments and Divisions are purchased out of this program. Program Staff Full -Time Equivalent Positions Program Expenditures Services and Charges Maintenance Capital Actual Budgeted 1996 _ 1997 0.00 0.00 $ 1,329 $ 1,500 6,900 0 1,617,148 3,050,038 $ 1,625,377 $ 3,051,538 Capital expenditures planned for 1998 include: Estimated Budgeted 1997 1998 0.00 0.00 $ 1,500 $ 1,500 0 0 3,050,038 2,414,000 $ 3.051.538 $ 2.415,500 Police/Passenger Vehicles - Repl./Exp. $ 336,000 Sanitation Vehicles/Equipment - Repl./Exp. 766,000 Light/Medium Utility Vehicles - Repl./Exp. 484,000 Medium/Heavy Utility Vehicles - Repl./Exp. 449,000 Backhoe/Loaders - Repl./Exp. 114,000 Tractor/Mower - Repl./Exp. 84,000 Construction Equipment - Repl./Exp. 45,000 Other Vehicles/Equipment - Repl./Exp. 121,000 Wash Station Improvements 15,000 S 2,414.000 106 I Police Department Police Chief Assistant Police Chiefs Support Services Patrol Drug Enforcement Communications 1 Mission Statement This department, through progressive thinking, credible, efficient, and responsive actions will provide our citizens with a safe and healthy community in which to live and work. We will provide impartial enforcement of all criminal and traffic laws. We will strive to interact and form a partnership with the citizens to provide education so they can learn ways of reducing opportunities for crime to occur. 107 POLICE DEPARTMENT OVERVIEW The Police Department includes the Central Dispatch, Police Support Services, Police Patrol, and Drug Enforcement Programs. Estimated 1997 expenditures are projected to be approximately $95,000 below the 1997 budgeted amounts. This difference is principally attributable to personnel vacancies during the year. In 1998, proposed expenditures of $5,550,733 are approximately $155,000 above the budgeted 1997 amount. The increased funding is primarily due to expenses generated by the addition of two new positions to the Police Department, continued funding for two police officers funded in 1997 by grant revenue and software maintenance cost associated with the public safety computer system upgrade project. The increases are offset partially by a reduction in Capital expenditures of $55,000. The additional positions include two Patrol Officers. During 1998, the Police Department will initiate a motor cycle patrol program to provide enhanced traffic control. The City of Fayetteville is the lead agency for the Fourth Judicial District Drug Task Force. Due to this role, the City must show all financial activity for this entity in Fayetteville's budget. Contributing agencies include the City of Springdale, Washington County and rural communities in Washington County. Personnel Services Materials & Supplies Services & Charges Maintenance Operations Capital Transfers Capital and Other Total Department Category Totals Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 4,023,973 $ 4,239,172 $ 41153,961 $ 4,449,010 93,327 105,288 104,688 123,042 805,011 817,455 816,524 767,866 110.078 108,522 108,522 145,993 5,032,389 5,270,437 5,183,695 5,485,911 54,813 72,067 72,067 17,422 44,789 53,042 46,028 47.400 99.602 125,109 118,095 64,822 $ 5,131,991 $ 5,395,546 $ 5,301,790 $ 5,550,733 1: Police Department 1998 Goals To provide a professional, courteous, and efficient response to all citizen requests for service. 2. To attempt to answer all 9-1-1 calls within 6 seconds and to answer all business lines by 3 rings. 3. To provide the officers and firemen with timely responses to radio traffic. 4. To keep track of officers activity and check on the safety of officers in the field and to monitor all Fire personnel's traffic and requests for services. 5. To continue with efficient daily entry of all arrests and summons data and to maintain all records in 1998 for easy access and for compliance with state regulations. 6. To eliminate contraband, weapons, and other prohibited articles from entering the jail area. 7. To provide citizens with various types of information dealing with ways to prevent crime. This will include making 10,000 Crime Prevention contacts, starting four new Neighborhood Watch groups, and starting a regular column in the local newspapers. To provide a minimum of 80 hours of training per officer in their assigned capacity. 9. To increase the Detective's case clearance rate by limiting the number of minor cases that each detective is assigned, thus allowing more time for them to work the cases that they have. 10. To provide sufficient manpower for each shift to allow officer's to spend 25% of their shift on self initiated activities, business checks, and residential patrols. 11. To have the Bike Patrol to continue servicing the public in the Dickson Street and Northwest Arkansas Mall area and to begin specialized patrols in problem areas of the city where citizens are at a greater risk of being victimized. 109 Police Department 1997 Goals & Results Goals 1. Provide a professional, courteous, and efficient response to all citizen requests for service. 2. Attempt to answer all 9-1-1 calls within six seconds and answer all business lines by three rings. 3. Provide the officers and firefighters with timely responses to radio traffic. a. Keep track of officers' activities, and be responsible for checking on safety of officers in the field. b. Monitor all Fire personnel's traffic and requests for services. 4. Give each citizen various types of information dealing with ways to prevent crimes. a. Make 10,000 crime prevention contacts a year. b. Start 10 new Neighborhood Watch groups 5. Conduct performance -oriented training to include review, practice of procedures, and techniques for all sworn employees. Officers will be trained in various in-service programs, including department policies, knowledge of criminal statutes, traffic codes, criminal procedures, report writing, investigative skills, defensive tactics, etc. 6. Provide Bike Patrol to heavy foot -traffic areas to reduce vandalism and vehicle break-ins and to increase citizens' abilities to talk with officers on the beat. Results 1. Goal achieved. 2. Goal achieved. 3. Goal achieved. 4a. Goal achieved. During 1997, 14,006 crime prevention contacts were made. 4b. Six new Neighborhood Watch Groups were started in 1997. 5. Goal achieved. 6. Goal achieved. 110 Police Department Program Expenditure Summary 1 I I I 1 General Fund 2600 Central Dispatch Personnel Services Materials and Supplies Service and Charges Maintenance Capital 2900 Support Services Personnel Services Materials and Supplies Service and Charges Maintenance Capital Transfers 1 2940 Patrol Warrant Personnel Services Materials and Supplies Service and Charges Maintenance 4 Capital Total General Fund Drug Law Enforcement Fund J 2960 Drug Enforcement Personnel Services 1 Service and Charges Total Drug Law Enforcement Fund Total Police Department Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 458,493 $ 489,852 $ 489,852 $ 516,602 3,488 3,970 3,970 4,190 21,343 26,386 26,386 26,450 24,006 25,000 25,000 25,500 5,765 14,034 14,034 3,500 513,095 559,242 559,242 576,242 880,357 887,388 887,388 980,772 77,738 84,374 84,374 100,208 130,552 127,281 126,350 12 8, 776 7,361 6,465 6,465 38,799 24,730 14,647 14,647 1,253 44,789 53,042 46,028 47,400 1,165,527 1,173,197 1,165,252 1,297,208 2,549,660 2,718,600 2,651,645 2,829,498 12,101 16,944 16,344 18,644 486,383 519,413 519,413 468,265 78,711 77,057 77,057 81,694 24,318 43,386 43,386 12,669 3,151,173 3,375,400 3,307,845 3,410,770 4,829,795 5,107,839 5,032,339 5,284,220 135,463 143,332 125,076 122,138 166,733 144,375 144,375 144,375 302,196 287,707 269,451 266,513 302,196 287,707 269,451 266,513 $ 5,131,991 $ 5,395,546 $ 5,301,790 $ 5,550,733 111 Police Department Personnel Summary Division/Title Police Division Chief of Police Assistant Chief of Police Financial Analyst Lieutenants Sergeants Police Officer Property/Evidence Manager Police Administration Coordinator Lead Records Section Clerk Senior Secretary Secretary Senior Clerk/Typist Police Clerk Dispatch/Matron Civilian Jailer Senior System Operator Transcriptionist (Full/Part Time) Custodian Park Patrol (Part-time) Communications Division Dispatch Manager Lead Dispatcher Dispatcher Police Clerk Total Police Department Personnel 1995 1996 1997 1998 Employees Employees Employees Employees 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 5.00 7.00 7.00 7.00 9.00 10.00 10.00 10.00 55.00 57.00 62.00 64.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 4.00 0.85 0.00 0.00 0.00 8.00 9.00 9.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 1.50 1.50 1.00 1.00 1.00 1.00 2.13 2.13 2.13 2.13 96.98 102.13 107.63 109.63 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 10.15 11.00 12.00 12.00 0.00 1.00 1.00 1.00 14.15 16.00 17.00 17.00 111.13 118.13 124.63 126.63 112 Police Department Communications Division Central Dispatch Program Fund 1010 - General Program 2600 The Central Dispatch Center is a 24-hour operation which provides emergency and non -emergency call taking and dispatching for police, fire, and city services as needed. The Center is also the Primary Answering Point (PSAP) for Fayetteville 9-1-1 calls, which includes transferring emergency calls to the appropriate agencies as needed. Other duties include monitoring a second police channel for all information requests, clerical, and monitoring alarms. The Central Dispatch Center strives to handle all calls in a professional, accurate, and timely manner. It is also a goal to continue to improve the training program for all dispatch employees. During 1997 and 1998 this Division, in conjunction with the Police and Fire Departments, installed, tested, and implemented new computer aided dispatch software and began utilizing new computer systems purchased in 1997. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted 1996 1997 16.00 17.00 Estimated 1997 17.00 Budgeted IQQR 17.00 $ 458,493 $ 489,852 $ 489,852 $ 516,602 3,488 3,970 3,970 4,190 21,343 26,386 26,386 26,450 24,006 25,000 25,000 25,500 5,765 14,034 14,034 3,500 $ 513,095 $ 559,242 $ 559,242 $ 576,242 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Calls for Service Total 41,975 42,800 40,805 41,500 Police 37,330 37,964 36,519 37,000 Fire 2,392 2,348 2,226 2,300 Citywide 2,253 2,440 2,060 2,200 Telephone (Minus 9-1-1) 146,821 158,112 114,033 125,000 9-1-1 Calls 17,094 16,660 16,037 16,000 ACIC / NCIC Reports 1,053,014 988,321 1,136,026 500,000 Results Citizen Complaints 2 2 2 2 Overtime/Comp Time per Year (Hrs) 795 987 2,400 2,000 9-1-1 Salary Reimbursement ($) 83,978 112,986 130,508 139,900 Avg Time Police on a Call (Minutes) 20 22 21 21 Avg Time Fire on a Call (Minutes) 62 67 60 60 Avg 9-1-1 Calls per Day 47 46 44 44 113 Police Department Police Division Support Services Program Fund 1010 - General Program Description Objectives, and Analysis. Program 2900 This program provides for administrative control, logistical support, policy setting, and decision making relative to all aspects of Police Department operations. This is accomplished in part by continuously reevaluating and revising the written department policy manual. Support Services also provides a Drug Abuse Resistance Education (DARE) Program to all fifth graders in the school system. Another service provided is Crime Prevention Education for local citizens. The Crime Prevention Officer is projected to make about 10,000 contacts during 1998. In August of 1997, a School Resource Officer was added to Crime Prevention to be assigned to the Fayetteville High School. The operation of the Jail is included in this program. The jail books approximately 12,500 inmates per year. All in-service training is coordinated or taught by personnel in Support Services. Also, the investigation of citizen complaints against officers is coordinated through Support Services personnel. During 1997 and 1998 this Division, in conjunction with Central Dispatch and the Fire Department, installed, tested, and implemented new computer aided dispatch software and began utilizing new computer systems purchased in 1997. Program Staff Non - Uniform FTE Positions Uniformed FTE Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Transfers Actual 1996 19.60 8.00 27.60 Budgeted 1997 20.10 8.00 28.10 Estimated 1997 20.10 8.00 28.10 Budgeted 1998 20.10 8.00 28.10 $ 880,357 $ 887,388 $ 887,388 $ 980,772 77,738 84,374 84,374 100,208 130,552 127,281 126,350 128,776 7,361 6,465 6,465 38,799 24,730 14,647 14,647 1,253 44,789 53,042 46,028 47,400 $ 1,165,527 $ 1,173,197 $ I ,165,252 $ 1.297,208 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload DARE Contacts 539 700 650 700 Crime Prevention Contacts 9,615 10,254 9,700 10,000 Prisoners Booked into Jail 12,490 12,500 12,200 12,500 Citizen Complaints Investigated 39 38 15 38 Results 5th Graders in DARE Classes 100% 100% 100% 100% Citizen Complaints Sustained 11 6 5 6 Crime Rate (Local) 5.6 6.0 6.5 6.0 Policies Reviewed/Updated/Added 20% 20% 100% 20% 114 Police Department Police Division Patrol Program Fund 1010 - General Program 2940 Pogram Descri- . ign. Objectives, and Analysis_: This program provides a full range of patrol and investigative services including detection and suppression of criminal activity, traffic enforcement, and accident investigation. The objectives are maintaining an emergency response time of five minutes or less and continuing to maintain a clearance rate of greater than 50% on assigned investigations. The department will continue to place emphasis on community oriented policing, which will include more neighborhood and bicycle patrols, and to provide increased visibility in selected public use areas such as City parks, Dickson Street, and historical places. In 1998, two Patrol Officers have been added for the motor cycle patrol program, which will provide enhanced traffic control. Additionally, the funding for the Bike Patrol position and the School Resource Officer approved in 1997 is continued in 1998. Program Staff Non -Uniform FTE Positions Uniformed FTE Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted 1996 1997 4.13 A17 nn /1.15 4.13 72.00 76.13 Estimated 1997 4.13 72.00 76.13 $ 2,549,660 $ 2,718,600 $ 2,651,645 12,101 16,944 16,344 486,383 519,413 519,413 78,711 77,057 77,057 24,318 43,386 43,386 $ 3,151,173 $ 3,375,400 $ 3,307.845 Performance Measures Budgeted 1998 4.13 7d nn /6.1J $ 2,829,498 18,644 468,265 81,694 12,669 $ 3,410,770 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Population Served 52,662 55,186 52,976 54,626 Calls for Service 38,624 37,964 36,519 37,000 Traffic Accidents 3,509 3,400 3,360 3,400 Tickets Issued 9,496 18,900 16,000 16,500 Arrests Made 12,490 12,500 12,204 12,500 DWI Arrests 607 675 854 875 Results Emergency Response Time 6:17 5:00 3:34 5:00 Traffic Accidents Involving Fatalities/Injuries 7/754 5/400 2/650 5/650 Assigned Cases -Clearance Rate 67% 55% 64% 55% 115 Police Department Police Division Drug Enforcement Program Fund 2930 - Drug Law Enforcement Program 2960 The Drug Enforcement Program provides initial and follow-up investigations concerning drug related crime/intelligence reports from the Patrol Program, other law enforcement agencies, and the general public. The following information reflects the efforts of the Fourth Judicial District Drug Task Force. This Task Force is made up of Fayetteville, Springdale, University of Arkansas, Prairie Grove, West Fork, Johnson, Lincoln, Greenland, Farmington, and Elm Springs Police Departments and the Washington County Sheriffs Department. The primary duties are to investigate all leads concerning the illicit manufacturing, distribution and use of controlled substances, and to target organized crime narcotic traffickers, conspirators and offenders through investigation, arrest, and preparation for prosecution. This Task Force plans to perform 330 drug investigations and make an arrest on each completed case. Program Staff Non -Uniform FTE Positions Uniform FTE Positions Program Expenditures Personnel Services Services and Charges Demand/Workload Drug Cases Intelligence reports Results Arrests made Case Clearance Rate Drugs Seized Cocaine Marijuana Methamphetamine Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 1.40 1.40 1.40 1.40 2.00 2.00 2.00 2.00 3.40 3.40 3.40 3.40 $ 135,463 $ 143,332 $ 125,076 $ 122,138 166,733 144,375 144,375 144,375 $ 302,196 $ 287,707 $ 269,451 $ 266,513 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 331 300 330 330 200 150 250 250 272 300 325 325 82% 80% 76% 80% 1.7 ozs. 3.0 ozs. 3.0 ozs. 3.0 ozs. 147.6 lbs. 70.0 lbs. 53.0 lbs. 70.0 lbs. 1.4 lbs. 2.0 lbs. 15.0 lbs. 15.0 lbs. 116 I I Fire Department Fire Chief Assistant Fire Chief l Prevention Operations Training & Continuing Aircraft Rescue & Fire Education Fighting (ARFF) Mission Statement ITo provide the citizens of Fayetteville and their properties protection from destruction and/or damage by fire through A effective fire prevention, public education, fire suppression programs, and rescue services to these citizens from situations posing a threat to their lives or physical welfare. 117 FIRE DEPARTMENT OVERVIEW The Fire Department includes the Fire Prevention Program, Fire Operations Program, Training & Education Program, and the Aircraft Rescue and Fire Fighting Program. Estimated 1997 expenditures are projected to be approximately $63,000 less than the amount budgeted for 1997. Budgeted 1998 expenditures are $3,656,388, which is an increase of approximately $282,000 above the 1997 budgeted amount. The 1998 Proposed Budget adds nine firefighters phased in over the first seven months of 1998 to help man Fire Station Number Six which will be constructed in 1998. This budget also contains funding for the three firefighter positions approved during 1997. Participation in the Regional Hazardous Materials Emergency Response Team will continue in 1998 through the contribution of trained personnel and a portion of the program's funding. The Fayetteville Fire Department has five members on this team, which provides protection to Washington and Benton Counties. Personnel Services Materials & Supplies Services & Charges Maintenance Operations Capital Capital Total Department Category Totals Actual 1996 $ 2,745,834 $ 33,411 224,994 76,859 3,081,098 21,532 21.532 Budgeted 1007 2,967,936 45,496 254,473 78,354 3,346,259 Estimated 1007 $ 2,923,671 $ 44,100 247,228 66,050 3,281,049 Budgeted 1998 3,262,933 43,699 261,078 70,796 3,638,506 27,441 26,235 17,882 27,441 26,235 _ 17,882 $ 3,102,630 $ 3,373,700 $ 3,307,284 $ 3,656,388 118 Fire Department 1998 Goals 1. To achieve zero fire life loss in residential occupancy fires in the City. 2. To achieve zero fire life loss and not more than twelve civilian injuries in all fire incidents in the City. 3. To conduct at least 1,200 fire code inspections, inspection follow-ups, and spot check inspections. 4. To maintain an emergency response time average of four minutes or less on a month by month basis throughout the year. 5. To stop 75% of all structure fires at less than a total loss. 6. To maintain an average structural fire control time of thirty minutes or less on 90% of all structural fires. 7. To control monetary fire losses at not more than $.25 per dollar of property value involved/exposed to destruction by fire. 8. To total at least 15,000 man-hours of training activities department wide. 9. To have 74 employees certified at the Firefighter II level by year's end. 10. To have 46 employees certified at the EMT -BLS level by year's end. 11. To maintain all personnel certified in CPR. 12. To provide all apparatus drivers with a practical driving skills exercise at least once. 13. To maintain twelve certified ARFF firefighters available for duty at Station #3, with two on duty at all times. 14. To respond to all incidents on the airport within 3.0 minutes or less from the time the alarm is received at Station #3. 15. To have every ARFF certified firefighter participate in the extinguishment of at least one large flammable liquid fire during the year. 119 Fire Department 1997 Goals & Results Goals 1. Investigate 100% and determine the cause of 80% of all structure fires in the City causing more than $1,000 in property damage. 2. Conduct at least 900 fire -code inspections, inspection follow-ups, and spot-check inspections. 3. Maintain an emergency response time average of four minutes or less, monthly, throughout the year. 4. Stop 75% of all structure fires at less than a total loss. Goal exceeded. 5. Maintain an average structural fire control time of 30 minutes or less on 90% of all structural fires. 6. Maintain reportable line -of -duty firefighter injuries at not more than 12 during the year with not more than six occurring on the fire ground. 7. Maintain all personnel certified in cardiopulmonary resuscitation (CPR). 8. Operate and maintain a Federal Aviation Regulation (FAR) Part 139 Commercial Service Airport to the highest standard of safety and security. 9. Maintain a "0" deficiency goal for all Airport regulatory inspections, including airfield and security. Results 1. Goal achieved. 2. Goal achieved. Conducted 1,027 fire inspections. 3. Goal achieved. 4. Goal achieved. 92.7% of structural fires were stopped before a total loss occurred. 5. Goal exceeded. The average structural fire control required 10.89 minutes. 6. Goal exceeded. Experienced 5 line of duty injuries in 1997. 7. Goal achieved. 8. Goal achieved. 9. Goal achieved. 120 Fire Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 General Fund 3010 Prevention Personnel Services $ 119,974 $ 123,219 $ 115,252 $ 129,731 Materials and Supplies 8,672 11,621 11,000 10,000 Service and Charges 18,935 20,138 19,180 17,844 Maintenance 2,333 3,600 3,050 2,900 Capital 4,930 4,206 3,000 2,482 154,844 162,784 151,482 162,957 3020 Operations Personnel Services 2,575,800 2,449,650 2,414,269 2,732,474 Materials and Supplies 23,214 27,100 27,100 28,549 Service and Charges 189,308 197,292 193,555 206,864 Maintenance 73,725 65,929 59,000 61,996 Capital 15,517 22,035 22,035 15,000 2,877,564 2,762,006 2,715,959 3,044,883 3030 Training & Continuing Education Personnel Services 50,060 49,883 49,883 49,793 Materials and Supplies 1,525 2,525 2,000 900 Service and Charges 16,751 22,193 22,193 23,020 Maintenance 801 1,125 800 700 Capital 1,085 1,200 1,200 400 70,222 76,926 76,076 74,813 3050 Aircraft Rescue & Fire Fighting Personnel Services 0 345,184 344,267 350,935 Materials and Supplies 0 4,250 4,000 4,250 Service and Charges 0 14,850 12,300 13,350 Maintenance 0 7,700 3,200 5,200 0 371,984 363,767 373,735 Total General Fund 3,102,630 3,373,700 3,307,284 3,656,388 Total Fire Department $ 3,102,630 $ 3.373,700 $ 3.307,284 $ 3,656,388 121 Fire Department Personnel Summary 1995 1996 1997 1998 Division/Title Employees Employees Employees Employees Fire Chief 1.00 1.00 1.00 1.00 Assistant Fire Chief 1.00 1.00 1.00 1.00 Fire Battalion Chief 4.00 4.00 4.00 4.00 Fire Marshall 1.00 1.00 1.00 1.00 Assistant Fire Marshall 1.00 1.00 1.00 1.00 Fire Captain 13.00 18.00 21.00 24.00 Firefighter 47.00 46.00 46.00 52.00 Senior Secretary 1.00 1.00 1.00 1.00 Total Fire Department Personnel 69.00 73.00 76.00 85.00 122 Fire Department Fire Division Fire Prevention Program Fund 1010 -General Program 3010 PLogm..m Description. Objectives and Analysis: This is a three person program primarily responsible for the prevention of large loss fires in Fayetteville and for the prevention of loss of life and personal injury due to fire through three priority objectives: 1) the prevention of the starting of unfriendly fires; 2) the provision of devices, systems, facilities, and knowledge designed to keep small unfriendly fires that do start from becoming large fires; and 3) the provision of devices, systems, facilities, and knowledge aimed at enabling persons to safely escape unfriendly fire situations. These objectives are pursued through code enforcement during development planning, code enforcement in existing structures, securing reasonable "life safety with fire" requirements in occupancies, public educational activities with emphasis on fire prevention education for the young, and investigation of suspicious fires. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Uniformed FTE Positions 3.00 3.00 3.00 3.00 Program Expenditures Personnel Services $ 119,974 $ 123,219 $ 115,252 $ 129,731 Materials and Supplies 8,672 11,621 11,000 10,000 Services and Charges 18,935 20,138 19,180 17,844 Maintenance 2,333 3,600 3,050 2,900 Capital 4,930 4,206 3,000 2,482 $ 154,844 $ 162,784 $ 151,482 $ 162,957 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Population of City 52,662 55,186 52,976 54,626 Residential Units 20,650 21,782 21,782 22,164 Total Inspections/Follow-Ups 1,352 1,200 1,200 1,200 Fire Dept Educational Contacts 7,633 6,000 6,000 6,000 Total Investigations 104 100 75 75 Fires of Suspicious Origin 48 50 30 30 Results Man -Hours All Inspections 963 950 1,000 950 Man -Hours Investigations 726 750 700 750 Loss of Life/Injury-Residential 1/ 6 0/ 6 0/ 6 0/ 6 Loss of Life/Injury-Occupancies 0/ 2 015 0/ 5 0/ 5 Summonses / Charges Filed 71 60 40 50 123 Fire Department Fire Division Operations Program Fund 1010 - General Program 3020 Program Description. Objectives, and Analysis: The Operations Program responds to citizens' emergencies resulting from unfriendly fires, situations of entrapment, hazardous materials releases, and sudden injury or illness. It also assists citizens with fire protection / prevention problems, pre -fire plans target occupancies for personnel familiarization and emergency response effectiveness, and performs routine maintenance of fire hydrants and fire department vehicles and facilities. Performance objectives include maintaining an average response time of less than 4.00 minutes in the City, an average response time of less than 3.25 minutes on the airport, an average structural fire control time of less than 30 minutes, control of 75% of structure fires short of total loss, saving 75% of monetary value involved in or exposed to fire damage, and completing 125 pre -fire planning surveys. In 1997 and 1998, twelve firefighters have been added to staff Fire Station #6. During 1997 and 1998 this Division, in conjunction with Central Dispatch and the Police Department, installed, tested, and implemented new computer aided dispatch software and began utilizing new computer systems purchased in 1997. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Non -Uniform FTE Positions 1.00 1.00 1.00 1.00 Uniformed FTE Positions 68.00 62.00 62.00 71.00 69.00 63.00 63.00 72.00 Program Expenditures Personnel Services $ 2,575,800 $ 2,449,650 $ 2,414,269 $ 2,732,474 Materials and Supplies 23,214 27,100 27,100 28,549 Services and Charges 189,308 197,292 193,555 206,864 Maintenance 73,725 65,929 59,000 61,996 Capital 15,517 22,035 22,035 15,000 $ 2,877,564 $ 2,762,006 $ 2,715,959 $ 3.044,883 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Fire Responses 962 950 900 950 Rescue/EMS Responses 747 700 750 750 Other Non -Fire Responses 29 30 50 30 Airport/Aircraft Responses 21 20 15 20 Non -City Responses 225 200 200 200 Non -Emergency Service Calls 496 500 400 500 Pre -Fire Surveys Completed 120 125 100 125 False Alarms 309 300 320 300 Results Property Exposed to Fire $14,662,148 $10,000,000 $15,000,000 $10,000,000 Property Value Destroyed $1,851,449 $2,500,000 $1,500,000 $2,500,000 Emergency Response Time Avg 3.1 min. 3.9 min. 3.9 min. 3.9 min. Structure Fire Control Time Avg 15.6 min. 30.0 min. 10.9 min. 30.0 min. % Fires Short of Total Loss 92.86% 75% 93% 75% 124 Fire Department Fire Division Training & Continuing Education Fund 1010 - General Program 3030 Program Description. Objectives, and Analysis This one person program is responsible for the introductory and ongoing training of all personnel in the areas of firefighting proficiency rescue and emergency medical practices, supervisory training and career development, and emergency incident management. All training is certified through the Arkansas and/or National Fire Academies, the Fire Emergency Television Network (FETN), or some other certifying agency. The Training & Continuing Education Program is responsible for the Department's safety program, classroom training, drill training, certification coordination and documentation, and career development preparation. Actual Budgeted Estimated Budgeted 1996 1997 _ 1997 _ 1998 Program Staff _ Uniformed FTE Positions 1.00 1.00 1.00 1.00 Program Expenditures Personnel Services $ 50,060 $ 49,883 $ 49,883 $ 49,793 Materials and Supplies 1,525 2,525 2,000 900 Services and Charges 16,751 22,193 22,193 23,020 Maintenance 801 1,125 800 700 Capital 1,085 1,200 1,200 400 $ 70,222 $ 76,926 $ 76,076 $ 74,813 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Fire Department Personnel 72 75 75 84 Certified Airport Firefighters 19 12 12 12 Safety Classes 12 12 12 12 Tactical Drills 21 24 20 24 Personnel Certified in CPR 72 75 75 84 Certified EMT's 38 48 45 46 Results Man -Hours, All Training 16,195 15,000 15,000 15,000 Line -of -Duty Injuries 5 12 5 12 Certified Firefighters I/II 71 70 74 74 Certified Driver/Operators 24 30 28 30 Certified Officers I 62 68 62 65 125 Fire Department Fire Division Aircraft Rescue & Fire Fighting (ARFF) Program Fund 1010 - General Program 3050 Program Description. Objectives. andAnalysis: This program responds to all emergencies on Drake Field posing a threat to the welfare/safety of airport users/visitors, including plane crashes, imminent plane crashes, aircraft fires and other in-flight/on-ground emergencies, fuel leaks, routine fires on airport property, and emergency medical incidents; assists airport management in securing clear runway and other safety measures at the airport; performs frequent aircraft tours to maintain personnel familiarization; and trains and drills on aircraft rescue/firefighting procedures and conventional firefighting practices to maintain skill sharpness. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Uniformed FTE Positions 0.00 9.00 9.00 9.0_0 0.00 9.00 9.00 _ 9.00 Program Expenditures Personnel Services $ 0 $ 345,184 $ 344,267 $ 350,935 Materials and Supplies 0 4,250 4,000 4,250 Services and Charges 0 14,850 12,300 13,350 Maintenance 0 7,700 3,200 5,200 $ 0 $ 371,984 $ 363,767 $ 373,735 Performance Measures Actual Budgeted Estimated Budgeted 1996 19_97 1997 19.98 Demand/Workload _ Enplanements/Deplanements Daily New Program 1,325 1,297 1,300 TD's/L's Daily Commercial in 1997 40 73 73 Other TD's/L's Daily 80 50 50 Aircraft Emergency Responses Year 8 8 8 Other AP Emergency Responses 14 8 10 Non -Emergency Service Calls 30 15 20 Results Life/Loss/Injury Aircraft Accidents 0/ 0 0/ 0 0/ 0 Life/Loss/Inj Other AP Emergencies 0/ 2 0/ 2 0/ 2 Emergency Response Time Average 3.25 min. 3.00 min. 3.00 min. Certified ARFF Personnel 12 12 12 126 Engineering Public Works Department Street Public Works Director Solid Waste 77� Parks & Recreation 111 Inspections Water & Sewer Traffic Planning Wastewater Treatment Maintenance Plant Mission Statement The mission of the Public Works Department is to make the City of Fayetteville a safer and more attractive place to live and work, protect the City's natural environment, provide the highest quality of service, continue to improve our efficiency and effectiveness, and be the best Public Works department in the State of Arkansas. 127 PUBLIC WORKS DEPARTMENT OVERVIEW The Public Works Department consists of twelve divisions: Public Works Director, Engineering, Planning, Inspections, Street, Water Purchased, Water & Sewer Operations, Water and Sewer Maintenance, Wastewater Treatment Plant, Solid Waste, Parks and Recreation, and Traffic. The 1998 Proposed Budget of $36,101,590 is approximately $1.30 million less than the 1997 budget. The decrease is attributed to the completion of several large Water & Sewer Improvement projects in 1997, offset partially by increases in the Solid Waste Fund for the curbside recycling program changes, increased equipment cost in Parks & Recreation, Street, Water & Sewer Maintenance Divisions, increased funding for engineering studies for the wastewater treatment plant and sewer collection system improvements, an increase in depreciation charges, and additional personnel. The additional personnel for the department are funded in Solid Waste Fund, Water & Sewer Fund, Parks Development Fund and General Fund. The personnel in the Public Works Department have increased by thirteen (13). The personnel changes include: the addition of two Maintenance Workers and a part-time Senior Clerk -Typist for the Sidewalk/Trails Program; one Field Service Representative in the Street Division; a Public Works Crew Leader in the Water & Sewer Maintenance Division; a Public Works Crew Leader and three Recycling Maintenance Worker IV's for the Solid Waste Division; a Parks Superintendent, a Public Works Crew leader, a Maintenance Worker III and one and '/z Gymnasium Supervisors for Parks & Recreation Division. Some of the major projects planned for the Public Works Department in 1998 are: street improvements to Sycamore Street - Leverett to Garland; Poplar Street; Cleveland Street - Garland to Frisco; and Plainview Avenue; bridge & drainage improvements for Lake Lucille Spillway; Double Springs Road Bridge Replacement; Londonderry drainage improvements; continuation of the Girls Softball Complex; completion of the Parks Maintenance Complex; construction of Highway 45 East Pump Station and Elevated Tank Storage; Wastewater Treatment Plant Engineering and Sewer System Collection Engineering. Additionally, further development of the City's recycling and composting programs, continued sewer system rehabilitation efforts, continuation of an In -House construction crew for the Trails/Sidewalk Program, and installation of new traffic signals and upgrading existing traffic signal systems is planned for 1998. Personnel Services Materials & Supplies Services & Charges Maintenance Operations Capital Depreciation Capital and Other Total Department Category Totals Actual Budgeted 1996 1997 $ 5,307,475 $ 658,606 15,001,256 387,902 21,355,239 2,048,841 4,439,095 6,487,936 6,224,761 $ 936,881 16,901,644 466,712 24,529,998 7,913,202 4,956.011 12, 869,213 $ 27,843,175 $ 37,399,211 $ Estimated 1997 6,062,857 $ 830,335 16,338,639 443,290 23,675,121 7,898,416 4,955,111 12,853,527 Budgeted 1998 6,950,842 917,284 19,091,073 420.142 27,379,341 3,600,052 5,122,197 8,722,249 36,528,648 $ 36,101,590 128 Public Works Department 1998 Goals To complete at least 10 in-house engineering and construction projects and to administer five contract engineering and/or construction projects. 2. To make a final decision on the new wastewater treatment plant site. Select an engineering firm(s) and begin the detailed engineering for the facility. To continue working on the Unified Development Ordinance (UDO) by coordinating input from the Planning Commission, various other Public Works Divisions, and the City Attorney's Office. To present the UDO to the City Council in 1998. 4. To practice and encourage sound planning principles by utilizing the Land Use Plan as a guide to local planning activity, by continuing the enforcement of development regulations such as zoning, subdivision, and floodplain management. 5. To provide customer service by providing notification of upcoming public meetings and committee, board and commission actions, and by maintaining a library of planning and flood damage prevention materials. 6. To review enforcement of re -roofing of single family residences and consider presentation of ordinance for permitting and inspecting. 7. To review and consider presenting an ordinance to adopt the Arkansas Energy Code. 8. To develop a general security plan both for general use of all outdoor park areas, facilities, buildings, and for specific group program/activity functions. 9. To develop written procedures for fiscal management of the Parks and Recreation Division. 10. To complete automation of the card catalog, circulation processes, and patron files at the City Library, begun in 1997, using alternative funding sources. 11. To continue implementation and marketing of a hang tag parking permit for long-term parking in the downtown area. To have 100 permits in use by the end of 1998. 12. To produce and distribute a downtown parking newsletter twice annually to downtown merchants and hang tag permit holders. 13. To purchase traffic signal timing plan optimization software for development of better system coordination. 14. To install at least 100 new 9" high reflective street markers on collectors and arterials to increase visibility at night and during inclement weather. To install approximately 100 new 6" high reflective street markers in new subdivisions and to install two traffic signals next year (location to be determined by MUTCD traffic signal warrant study). 129 Public Works Department 1998 Goals (continued) 15. To add 31 intersections to the Closed Loop Traffic Signal System. We will coordinate North Street, Dickson Street, Sixth Street (Highway 180), Garland Avenue, Township Road, Sycamore Street, and Joyce Blvd. 16. To develop a complete revision of the City Landscape Manual. 17. To provide public education activities and coordination with the Tree and Landscape Advisory Committee and to pursue establishment of City street tree inventory utilizing Geographic Information System (GIS) software. 18. To overlay and improve 12 miles of street annually. 19. To perform 4,000 man hours of work for other City divisions and to build 2-3 parking lots associated with other City projects. 20. To remove and replace broken and unsafe sidewalks, to provide inspections for all approaches and sidewalks for new construction, to add sidewalks to areas that should be connected and to add access ramps to sidewalks as is required or needed. 21. To construct at least 8,000 feet of new or replacement water main. 22. To reduce sewer overflows to fewer than 80 and to reduce water leaks to fewer than 360. 23. To maintain the water and sewer based costs at or below those listed below, while maintaining or improving our current high level of customer service: Administrative cost per customer: $46.21, Water O&M cost per customer: $34.85, and Sewer O&M cost per customer: $44.90. 24. To comply with the NPDES permit limitations for plant discharge 99% of the time and to experience no enforcement actions from regulatory agencies. 25. To provide curbside collection of household waste, recyclables, yard waste, and miscellaneous bulk items to approximately 17,000 households and to provide collection services to approximately 2,900 commercial accounts, which totals approximately 230,000 collections and 23,000 tons of waste. 26. To increase curbside recycling participation to 75% citywide. 27. To add at least one more material to the list of materials collected in our residential recycling program. 130 Public Works Department 1997 Goals & Results Goals 1. Complete the Sewer -System Study (Facility Plan) and hold a public hearing on it by April 1, 1997. 2. Complete at least seven in-house engineering projects in 1997. 3. Complete the task of converting all paper atlas sheets to computer format in 1997. 4. Prepare reports, with recommendations, that continue to update and revise development regulations through the Unified Development Ordinance process. 5. Present revised ordinances for adoption of Building, Electrical, Mechanical, and Plumbing Codes. 6. Present ordinance for consideration for adoption of Arkansas Energy Code. 7. Complete all 1997 Parks & Recreation Capital Improvements Program (CIP) projects in a timely manner. This will be accomplished by having the 1997 CIP projects prepared for bidding by January 1. 8. Have one Wilson Park Swimming Pool special event each month (three total). 9. Expand the Summer Tennis Program and have one special event. 10. Automate the Library card catalog in 1997 using existing alternative funding sources. 11. Automate the Library circulation processes (including reserves) and patron files in 1997 using existing alternative funding sources. 12. Barcode all Library circulating materials in 1997 using existing alternative funding sources. 13. Continue with planned replacement of the current mechanical parking meters with new electronic meters. Planned funding for 1997 would allow for the purchase of approximately 250 replacement meters. Results 1. The Facility Plan was completed in February 1997 and a public hearing was held April 24, 1997. 2. Goal achieved. Completed the in-house engineering for ten projects in 1997. 3. 90% of the paper atlas sheets have been converted to computer format. 4. Goal achieved. Work will continue in 1998 on the Unified Development Ordinance. 5. Revised ordinances were adopted and are recorded as ordinance 4044. 6. Action on this item has been delayed pending development of additional data on the cost/benefits of implementation. 7. Several large Parks & Recreation projects were delayed due to factors including: bid cost, public input on projects, fund raising efforts by a joint venture partner, etc. The projects not completed will be presented to City Council after January 1, 1998 for reappropriation. 8. Hosted two special events and did not schedule a third event due to lack of public response. 9. Goal postponed to 1998. 10. Project was substantially complete by December 31 and will continue into 1998. 11. Goal achieved. 12. Goal achieved. 13. Goal achieved. 131 Public Works Department 1997 Goals & Results Goals 14. Implement the use of hand-held data terminals to 14. Goal achieved. allow for more efficient issuance and processing of parking tickets and to allow for the issuance of scofflaw violations and additional 2-hour zone violations. 15. Complete a traffic count map which will display the data that the Arkansas Highway and Transportation Department and the City has gathered over the past two years. 16. Check all electric services that are being billed to the Traffic Division utilities account. 17. Add Highway 180 (Sixth Street) to the closed -loop signal system. 18. Install two traffic signals. Locations will be determined by Manual on Uniform Traffic Control Devices (MUTCD) traffic signal warrants. 19. Overlay 12 miles of street. 20. Evaluate and acquire a track -hoe, mobile concrete mixer, and two used trucks with new spreader bodies. 21. Add sidewalks and trails to areas that should be connected as noted in the Master Sidewalk and Trails Plan. 22. Construct no less than 4,000 feet of new or replacement sewer main. 23. Comply with the NPDES permit limitations for wastewater plant discharge 100% of the time. 24. Experience no enforcement actions from regulatory agencies in all water and wastewater areas. 25. Submit an application for a new NPDES wastewater permit to replace the existing permit which expires in December 1997. Results 15. The State funded capital project was delayed in 1997 and the source data will not be available until the State completes their project. 16. 90% complete. 17. Waiting on the completion of the state funded closed loop system. 18. Installed one new traffic signal and upgraded two additional traffic signals. 19. Goal achieved. City crews overlaid 15 miles of street in 1997. 20. Acquired two used trucks for use with new spreader bodies, made a recommendation for the purchase of a mobile concrete mixer and determined that a track - hoe was not cost/beneficial for the City to own. 21. Completed sidewalks around one school. 22. Goal achieved. Constructed 4,797 lineal feet of new or replacement sewer main during 1997. 23. The wastewater treatment plant attained 99.993% of this goal in 1997. 24. Goal achieved. 25. Goal achieved. 132 Public Works Department 1997 Goals & Results Goals 26. Provide curbside collection of household waste, recyclables, and miscellaneous bulk items to ` approximately 17,000 households. -1 27. Provide collection services to approximately 2,880 +I commercial accounts, which will include a total of approximately 230,000 collections. The Solid Waste Division will expand the recycling programs in the commercial sector. 28. Continue offering the residential and apartment sectors the opportunity to participate in the blue -bag recycling program, with a goal of exceeding the current 68% participation rate. 29. Conduct two Household Hazardous Waste Round - Ups in 1997, one in Spring and one in Fall. Solid 1 Waste will establish a Freon Recycling Program in 1997 and will continue offering the used motor oil and antifreeze recycling program. 26. Goal achieved. 27. Goal achieved. 28. Goal achieved. 29. Goal achieved. Results 133 Public Works Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 General Fund 6200 Public Works Director Personnel Services $ 173,790 $ 184,272 $ 184,272 $ 197,754 Materials & Supplies 813 1,100 1,000 900 Service and Charges 9,175 16,400 12,347 9,082 Maintenance 152 500 100 250 Capital 830 1,297 1,297 0 184,760 203,569 199,016 207,986 6210 Engineering Plans & Specifications Personnel Services 274,709 249,767 245,623 254,407 Materials & Supplies 6,431 5,900 5,900 7,100 Service and Charges 10,123 5,367 5,367 10,000 Maintenance 453 500 500 750 Capital 8,256 2,399 2,327 2,050 299,972 263,933 259,717 274,307 6220 Engineering Operations & Administration Personnel Services 145,404 161,794 161,794 171,885 Materials & Supplies 2,730 3,350 3,050 16,500 Service and Charges 19,252 21,736 20,836 34,850 Maintenance 1,268 1,400 900 1,250 Capital 1,793 500 500 500 170,447 188,780 187,080 224,985 6230 Right of Way Acquisition Personnel Services 69,261 77,397 75,410 82,305 Materials & Supplies 1,353 1,800 1,800 1,900 Service and Charges 2,432 2,050 1,930 4,300 Maintenance 79 200 200 200 Capital 1,225 3,900 3,900 500 74,350 85,347 83,240 89,205 6240 Public Construction Personnel Services 120,478 155,613 155,069 175,425 Materials & Supplies 803 1,050 700 0 Service and Charges 22,019 30,912 28,390 22,741 Maintenance 2,282 2,700 2,236 4,381 Capital 8,372 4,600 4,100 500 153,954 194,875 190,495 203,047 6300 Planning Personnel Services 273,525 299,862 296,775 322,997 Materials & Supplies 12,606 15,600 15,600 15,500 Service and Charges 65,188 70,181 70,181 63,868 Maintenance 543 800 800 800 Capital 4,899 2,570 2,570 0 356,761 389,013 385,926 403,165 134 Public Works Department Program Expenditure Summary Actual Budgeted 1996 1997 6400 Inspections Estimated Budgeted 1997 1998 Personnel Services 299,701 331,525 327,698 349,844 Materials & Supplies 3,759 5,100 5,100 6,885 Service and Charges 41,152 49,506 48,675 52,741 Maintenance 6,406 8,422 7,958 5,386 Capital 4,517 5,620 5,620 3,420 355,535 400,173 395,051 418,276 5200 Parks Administration Personnel Services 92,840 97,420 97,420 148,916 Materials & Supplies 1,715 2,000 2,000 2,600 Service and Charges 16,422 15,359 14,173 18,359 Maintenance 372 2,620 2,000 2,100 Capital 5,375 4,007 4,007 2,500 116,724 121,406 119,600 174,475 5210 Swimming Pool Personnel Services 54,325 82,885 70,728 69,783 Materials & Supplies 15,702 29,935 28,195 28,360 Service and Charges 18,919 20,864 20,103 21,039 Maintenance 8,252 5,345 5,345 6,000 Capital 6,670 520 520 520 103,868 139,549 124,891 125,702 5220 Athletics & Recreational Transfers Personnel Services 94,248 110,406 110,406 154,989 Materials & Supplies 14,896 16,237 16,237 29,237 Service and Charges 131,359 159,936 159,936 165,579 Maintenance 15,459 0 0 0 Capital 1,792 600 600 600 257,754 287,179 287,179 350,405 5240 Library Service and Charges 352,239 393,013 391,793 468,400 352.239 393,013 391,793 468,400 5250 Lake Maintenance Personnel Services 0 9,873 9,873 0 Materials & Supplies 507 508 507 500 Service and Charges 52,769 55,174 55,174 50,700 Maintenance 3,074 1,872 1,872 3,000 Capital 553 _ 600 600 3,600 56,903 68,027 68,026 57,800 5260 Park Maintenance Personnel Services 283,650 313,252 279,297 314,405 Materials & Supplies 18,101 20,884 20,884 8,784 Service and Charges 133,918 115,095 115,095 151,648 Maintenance 70,852 57,610 56,640 49,498 Capital 8,507 _ 4,217 4,204 5,621 515,028 511,058 476,120 529,956 135 Public Works Department Program Expenditure Summary Actual 1996 5300 Traffic Administration & Enforcement Personnel Services 28,717 Materials & Supplies 5,496 Service and Charges 2,938 Maintenance 179 Capital 1,174 5310 Traffic Engineering & Planning Personnel Services Materials & Supplies Service and Charges Maintenance Capital 5320 Traffic Control & Parking Meter Personnel Services Materials & Supplies Service and Charges Maintenance Capital 5450 Public Lands Maintenance Personnel Services Materials & Supplies Service and Charges Maintenance Capital Total General Fund Street Fund 4100 Operations & Administration Personnel Services Materials & Supplies Service and Charges Maintenance Capital 4110 Right of Way Maintenance Personnel Services Service and Charges Maintenance Capital 38,504 Budgeted Estimated Budgeted 1997 1997 1998 33,889 31,175 36,425 3,275 3,150 2,500 3,150 3,150 2,475 1,034 1,034 1,400 425 410 0 41,773 38,919 42,800 77,366 77,565 77,565 78,499 564 350 350 150 3,385 6,908 6,908 7,562 92 340 140 140 85 560 540 0 81,492 85,723 85,503 86,351 106,019 123,844 123,844 13 8, 860 11,817 7,950 7,045 3,600 71,748 77,900 74,907 77,101 18,614 20,821 20,821 18,388 903 3,600 3,600 200 209,101 234,115 230,217 238,149 84,048 148,672 148,672 182,822 5,275 10,533 10,533 532 11,839 20,050 20,050 25,546 170 3,000 3,000 1,000 676 16,416 16,416 1,500 102,008 198,671 198,671 211,400 3,429,400 3,806,204 3,721,444 4,106,409 154,361 179,892 162,501 257,433 6,364 10,350 10,250 9,550 421,876 433,162 433,112 451,257 10,217 9,364 9,064 8,482 19,536 9,314 9,314 5,750 612,354 642,082 624,241 732,472 93,842 114,976 110,764 113,654 84,762 105,111 105,111 101,231 4,885 4,750 4,750 4,750 2,592 2,582 2,582 4,000 186,081 227,419 223,207 223,635 136 Public Works Department Program Expenditure Summary 4120 Street Maintenance Personnel Services Materials & Supplies Service and Charges Maintenance ll Capital �1 4130 Drainage Maintenance Personnel Services Materials & Supplies Service and Charges Maintenance Capital y 5500 Street Construction Capital 1 5530 Sidewalk & Trail Maintenance Personnel Services Service and Charges Maintenance l Capital Total Street Fund Parks Development Fund 9250 Parks Development & Maintenance Personnel Services Materials & Supplies Service and Charges Maintenance Capital Total Parks Development Fund Water & Sewer Fund 3800 Water Purchased Service and Charges Depreciation Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 321,489 445,204 419,300 412,972 139,026 157,410 157,410 143,082 437,735 535,799 535,799 621,942 23,469 25,000 20,000 25,000 5,718 3,000 3,000 2,000 927,437 1,166,413 1,135,509 _ 1,204,996 188,554 151,969 151,969 159,958 13,145 15,000 15,000 15,000 227,364 250,431 242,570 147,651 5,539 5,000 5,000 5,000 14,047 2,000 2,000 2,100 448,649 424,400 416,539 329,709 0 126,200 126,200 0 0 126,200 126,200 0 0 59,856 59,856 140,596 0 32,831 32,831 63,092 0 2,500 2,500 2,500 0 10,409 10,409 0 0 105,596 105,596 206,188 2,174,521 2,692,110 2,631,292 2,697,000 52,912 124,712 118,400 180,195 1,595 11,720 11,600 1,300 27,173 57,100 57,100 84,175 1,577 34,246 34,246 54,681 92,751 1,437,483 1,437,483 756,895 176,008 1,665,261 1,658,829 1,077,246 176,008 1,665,261 1,658,829 1,077,246 3,720,823 4,728,000 4,588,000 4,728,000 67,873 67,783 67.783 0 3,788,696 4,795,783 4,655,783 4,728,000 137 Public Works Department Program Expenditure Summary 4000 Operations & Administration Personnel Services Materials & Supplies Service and Charges Maintenance Capital Depreciation 4310 Water Distribution Personnel Services Materials & Supplies Service and Charges Maintenance Capital Depreciation 4330 Water Storage and Pump Maintenance Personnel Services Materials & Supplies Service and Charges Maintenance Depreciation 4410 Sewer Main Maintenance Personnel Services Materials & Supplies Service and Charges Maintenance Capital Depreciation 5100 Waste Water Treatment Plant Materials & Supplies Service and Charges Maintenance Capital Depreciation 5600 Capital Water Mains Service and Charges Capital 5610 Water & Sewer Capital Capital Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 363,904 439,438 439,206 530,049 12,161 16,875 16,720 19,100 1,657,120 1,786,863 1,785,564 1,885,746 34,456 42,675 39,670 46,100 27,374 27,000 26,992 29,471 42,987 43,971 43,971 29,286 2,138,002 2,356,822 2,352,123 2,539,752 246,081 352,197 343,239 367,529 141,928 210,000 210,000 210,000 188,189 403,209 239,108 261,831 6,889 8,000 7,500 8,500 1,470 10,000 10,000 10,000 740,409 1,021,967 1,021,067 1,141,028 1,324,966 2,005,373 1,830,914 1,998,888 72,607 74,262 74,262 82,786 4,173 9,000 9,000 9,000 36,482 34,051 33,386 33,579 1,233 1,500 1,400 1,500 20,135 20,135 20,135 20,134_ 134,630 138,948 138,183 146,999 432,509 525,553 521,845 539,929 89,932 208,000 106,000 126,000 414,165 450,653 384,583 463,873 14,120 20,000 15,500 18,000 0 7,000 7,000 10,000 739,060 804,522 804,522 853,823 1,689,786 2,015,728 1,839,450 2,011,625 3,003 3,004 3,004 3,004 3,258,652 3,402,409 3,359,033 3,678,185 41,435 120,045 120,045 61,700 0 1,500 1,500 1,500 2,777,553 2,852,406 2,852,406 2,913,972 6,080,643 6,379,364 6,335,988 6,658,361 13,717 11,686 11,686 1,000 1,223,605 4,631,550 4,631,550 2,498,000 1,237,322 4,643,236 4,643,236 2,499,000 55,478 30,459 _ 30,000 0 55,478 30,459 30,000 0 138 '-1 Public Works Department , Program Expenditure Summary 5620 Water & Sewer Connections Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Personnel Services 98,144 98,229 98,229 106,340 Materials & Supplies 62,121 65,000 65,000 78,000 Service and Charges 40,285 39,429 38,712 59,960 Maintenance 1,863 2,933 1,300 2,500 202,413 205,591 203,241 246,800 5700 Sewer Main Construction Service and Charges 465,151 164,887 164,887 2,000,000 Capital 459,013 106,754 106,754 0 924,164 271,641 271,641 2,000,000 5800 Waste Water Treatment Plant Capital Service and Charges 0 200 101 200 Capital 54,223 1,342,110 1,342,110 130,000 54,223 1,342,310 1,342,211 130,200 6800 Debt Service Service and Charges 729,617 805,755 795,177 _ 777,283 729,617 805,755 795,177 777,283 1 Total Water & Sewer Fund 18,359,940 24,991,010 24,437,947 23,736,908 $91id Waste Fund 5000 Operations & Administration Personnel Services 223,866 326,709 303,369 354,361 Materials & Supplies 3,602 6,850 6,350 7,550 Service and Charges 330,348 422,929 416,729 427,194 Maintenance 3,661 3,150 2,650 3,150 Capital 13,759 7,150 6,250 11,900 Depreciation 15,259 14,301 14,301 4,898 590,495 781,089 749,649 809,053 5010 Commercial Collections Personnel Services 264,519 282,274 272,842 283,755 Materials & Supplies 1,790 4,000 3,950 5,000 Service and Charges 1,052,192 1,126,495 1,126,483 1,080,425 Maintenance 25,550 30,500 27,250 32,250 Capital 14,777 56,717 45,558 2,550 Depreciation 19,690 14,102 14,102 44,045 J 1,378,518 1,514,088 1,490,185 1,448,025 5020 Residential Collections Personnel Services 456,134 322,949 322,949 358,473 Materials & Supplies 39 350 350 72,000 Service and Charges 727,752 744,528 637,637 641,521 Maintenance 37,784 35,485 35,485 36,982 Capital 2,806 5,765 4,150 4,150 Depreciation 0 1,200 1,200 1,049 1,224,515 1,110,277 1,001,771 1,114,175 139 Public Works Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 5060 Recycling Personnel Services 70,315 162,619 162,619 270,326 Materials & Supplies 76,921 91,200 91,200 91,200 Service and Charges 97,772 172,202 172,202 252,977 Maintenance 5,984 9,800 9,800 9,800 Capital 5,881 35,728 35,703 107,575 Depreciation 16,129 115,624 115,624 113,962 273,002 587,173 587,148 845,840 5070 Composting Personnel Services 90,157 105,886 105,886 113,170 Materials & Supplies 238 2,550 2,450 2,450 Service and Charges 105,204 130,313 129,813 143,960 Maintenance 40,993 4,600 3,584 4,704 Capital 184 8,650 8,650 2,650 236,776 251,999 250,383 266,934 Total Solid Waste Fund 3,703,306 4,244,626 4,079,136 4,484,027 Total Public Works Department $ 27,843,175 $ 37,399,211 $ 36,529,648 $ 36.101,590 140 Public Works Department Personnel Summary 1995 1996 1997 1998 Division/Title Employees Employees Employees Employees Public Works Director Division Public Works Director 1.00 1.00 1.00 1.00 Assistant Public Works Director 1.00 1.00 1.00 1.00 Senior Secretary 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 Public Lands Maintenance Program Landscape Administrator/Horticulturist 1.00 1.00 1.00 1.00 Square Gardens Manager 1.00 1.00 1.00 1.00 Trailways/Sidewalks Coordinator 0.00 1.00 1.00 1.00 Maintenance Worker III 3.00 3.00 3.00 5.00 Public Works Crew Leader 0.00 0.00 1.00 1.00 Maintenance Worker (Part-time) 1.00 1.00 1.00 1.00 Maintenance Worker IV 0.00 0.00 2.00 2.00 Public Lands Assistant 0.00 0.00 0.00 0.50 6.00 7.00 10.00 12.50 Engineering Division City Engineer 1.00 1.00 1.00 1.00 Staff Engineer 3.00 3.00 3.00 3.00 Project Inspector 3.00 3.00 4.00 4.00 Engineering Assistant 1.00 1.00 1.00 1.00 Senior Drafter 1.00 1.00 1.00 1.00 Draftsman I 1.00 1.00 1.00 1.00 Land Agent 2.00 2.00 3.00 3.00 Senior Secretary 1.00 1.00 1.00 1.00 CAD Drafter 1.00 1.00 1.00 1.00 Engineering Technician 1.00 1.00 1.00 1.00 Surveying Assistant (Temporary) 0.00 0.00 1.00 1.00 15.00 15.00 18.00 18.00 Planning Division City Planner 1.00 1.00 1.00 1.00 Associate Planner 2.00 2.00 2.00 2.00 Senior Secretary 1.00 1.00 1.00 1.00 Senior Planning Clerk 2.00 2.00 2.00 2.00 Permit Clerk 1.00 1.00 1.00 1.00 Planning Intern 1.00 1.00 1.00 1.00 Development Coordinator 0.00 1.00 1.00 1.00 Landscape Architect Intern 0.00 0.50 0.50 0.50 8.00 9.50 9.50 9.50 Inspections Division Inspection Director 1.00 1.00 1.00 1.00 City Codes Inspector 4.00 4.00 5.00 5.00 Property and Sign Inspector 1.00 1.00 1.00 1.00 Code Enforcement Inspector 0.00 0.50 0.50 0.50 Senior Permit Clerk 1.00 1.00 1.00 1.00 Permit Clerk 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 9.00 9.50 10.50 10.50 141 Public Works Department Personnel Summary 1995 1996 1997 1998 Division/Title Employees Employees Employees Employees Water & Sewer Maintenance Division Water/Sewer System Maintenance Supt. 1.00 1.00 1.00 1.00 Lead Warehouse Attendant 1.00 1.00 1.00 1.00 Crew Leader 12.00 12.00 12.00 13.00 Field Service Representative 3.00 3.00 3.00 3.00 Maintenance Worker III 9.00 11.00 11.00 11.00 Maintenance Worker IV 8.00 9.00 9.00 9.00 Sewer Maintenance Tech II 1.00 1.00 1.00 1.00 Operations Assistant 1.00 1.00 1.00 1.00 W&S Operations Clerk 1.00 1.00 1.00 1.00 Warehouse Attendant 1.00 1.00 2.00 2.00 Public Works Data Clerk 0.00 0.00 1.00 1.00 38.00 41.00 43.00 44.00 Street Division Street Maint. Superintendent 1.00 1.00 1.00 1.00 Crew Leader 4.00 4.00 4.00 4.00 Maintenance Worker II 2.00 2.00 2.00 2.00 Maintenance Worker 11I 6.00 8.00 10.00 10.00 Maintenance Worker IV 7.00 7.00 7.00 7.00 Operations Assistant 1.00 1.00 1.00 1.00 Field Service Representative 1.00 1.00 1.00 2.00 Temporary Maintenance Worker II 5.00 5.00 5.00 5.00 27.00 29.00 31.00 32.00 Solid Waste Division Environmental Affairs Administrator 1.00 1.00 1.00 1.00 Operations Supervisor 1.00 1.00 1.00 1.00 Lead Worker 11.00 11.00 11.00 12.00 Truck Driver 13.00 14.00 14.00 14.00 Tender Truck Driver 5.00 5.00 5.00 5.00 Maintenance Worker III 1.00 1.00 1.00 1.00 Operations Assistant 2.00 2.00 2.00 2.00 Maintenance Worker IV 3.00 3.00 3.00 6.00 Waste Reduction Coordinator 1.00 1.00 1.00 1.00 38.00 39.00 39.00 43.00 Parks & Recreation Division Parks & Recreation Director 1.00 1.00 1.00 1.00 Parks Superintendent 0.00 0.00 0.00 1.00 Asst. Parks & Rec. Director 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 1.00 1.00 1.00 1.00 Program/League Coordinator 1.00 1.00 1.00 1.00 Program Coordinator 1.00 1.00 1.00 1.00 Public Works Operations Assistant 1.00 1.00 1.00 1.00 Senior Clerk Typist 0.00 1.00 1.00 1.00 Maintenance Worker 11 2.00 3.00 3.00 3.00 Maintenance Worker III 2.00 2.00 2.00 3.00 Maintenance Worker IV 1.00 1.00 1.00 1.00 Maintenance Worker V 1.00 1.00 1.00 1.00 Landscape Maintenance Specialist 1.00 1.00 1.00 1.00 142 Public Works Department Personnel Summary 1995 1996 1997 1998 Division/Title Employees Employees Employees Employees Groundskeeper (Part-time) 1.80 7.27 7.27 7.27 Custodian 0.00 0.66 0.66 0.66 Ballfield Maintenance (Part-time) 1.84 1.84 1.84 1.84 Concession Manager (Part-time) 0.53 0.53 0.53 0.53 Concession Worker (Part-time) 1.38 1.38 1.38 1.38 Pool Manager (Part-time) 0.23 0.23 0.23 0.23 Assistant Pool Manager (Part-time) 0.23 0.23 0.23 0.23 Lifeguard/Instructor (Part-time) 2.65 2.65 2.65 2.65 Cashiers (Part-time) 0.46 0.46 0.46 0.46 Dance Instructor (Part-time) 0.30 0.30 0.30 0.30 Playground Supervisor (Part-time) 0.38 0.38 0.38 0.38 Special Project Coordinator (Part-time) 0.31 0.31 0.31 0.31 Tennis Instructor (Part-time) 0.14 0.14 0.14 0.14 Trip Supervisor (Part-time) 0.19 0.19 0.19 0.19 Arts and Crafts Instructor (Part-time) 0.19 0.19 0.19 0.19 Athletic Field Crew Leader 0.00 1.00 1.00 2.00 Gym Supervisors (Part-time) 0.00 0.00 0.00 1.50 23.63 32.76 32.76 37.26 Traffic Division Traffic Superintendent 1.00 1.00 1.00 1.00 Traffic Signal Technician 2.00 2.00 2.00 2.00 Traffic Technician 1.00 1.00 2.00 2.00 Parking Enforcement (Part-time) 1.00 2.00 2.00 2.00 PW Data Clerk 1.00 1.00 1.00 1.00 6.00 7.00 8.00 8.00 Total Public Works Personnel 173.63 192.76 204.76 217.76 143 Public Works Department Public Works Director Division Public Works Director Program Fund 1010 -General Program 6200 P-091alm-I-U-Crip1ion. Obj_CStives and Analysis; The Public Works Director is responsible for the management of nine divisions within the City: Engineering, Inspections, Parks & Recreation, Planning, Solid Waste, Street, Traffic, Water & Sewer, and the Waste Water Treatment Plant. It is the goal of this program to direct and manage these divisions in a manner that will ensure that the citizens of Fayetteville are receiving the optimum amount of services. It is also the goal of the Director to minimize operational costs and provide as many services "in-house" as possible, such as engineering and street overlaying. Actual Budgeted Estimated 1996 1997 1997 Program Staff Full -Time Equivalent Positions 3.00 3.00 3.00 Program Expenditures Personnel Services $ 173,790 $ 184,272 $ 184,272 Materials and Supplies 813 1,100 1,000 Services and Charges 9,175 16,400 12,347 Maintenance 152 500 100 Capital 830 1,297 1,297 S_ 184.760 $ 203,569 $ 199,016 1998 Objectives Budgeted IQQP 3.00 $ 197,754 900 9,082 250 0 $ 207,986 1. Oversee completion of the 1998 portion of in-house construction projects for Engineering, Parks & Recreation, Street, and Water & Sewer Divisions. 2. Oversee implementation of Public Works capital projects budgeted for 1998. 3. Award a contract for the continuing operations of the Waste Water Treatment Plant. 4. Coordinate infrastructure improvement efforts with various regional, state, and federal agencies. 5.Oversee the planning of Public Works projects included in the Five -Year Capital Improvements Program. W Public Works Department City Engineering Division Plans and Specifications Program Fund 1010 - General ' •• 11 �, •1 U-1014.:l.i Program 6210 This program provides both in-house engineering and management of contract engineering services in connection with the Capital Improvements Program (CIP). This program also provides for City oversight of contracted construction services in connection with the water/sewer system, streets, drainage, and responds to other Departmental and citizen requests for various engineering services. The objectives are to provide quality in-house engineering for those projects chosen for in-house work, to acquire and manage engineering and construction contracts for work that cannot be done in-house, and to provide engineering support for the other Departments and for the general public. This program is primarily responsible for managing the City's contracted water, sewer, street, and drainage improvements funded by the City Sales Tax and Water & Sewer revenues. The performance measures listed below show the number and value of the CIP projects managed by the Engineering Division. In addition, the measures also show the number and value of the projects completed and expensed/obligated. Of the projects that are currently underway, the amounts expensed represent funds paid during the year and the obligated amounts represent expenses that are under contact and will be paid in the future. Actual Budgeted Estimated Budgeted 199_6 1997 1997 1998 Program Staff Full -Time Equivalent Positions 6.40 6.35 6.35 6.35 Proeram Expenditures Personnel Services $ 274,709 $ 249,767 $ 245,623 $ 254,407 Materials and Supplies 6,431 5,900 5,900 7,100 Services and Charges 10,123 5,367 5,367 10,000 Maintenance 453 500 500 750 Capital 8,256 2,399 2,327 2,050 $ 299.972 $ 263,933 $ 259,717 $ 274,307 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 _ 1998 Demand/Workload 1. CIP Projects Assigned to Division 42 58 44 46 2. Value of CIP Projects Assigned $11,747,000 $15,077,700 $15,013,000 $17,362,000 3. In-house Preparation of Plans/ Specifications for CIP Projects 5 6 10 10 4. Management of Eng Contracts 14 19 13 13 5. In -House Studies and Reports 1 3 0 2 Results 1. CIP Projects - Completed 6 20 10 14 2. CIP Projects - In Progress 30 25 32 25 3. Amount of CIP Projects Completed / Expensed $4,444,500 $9,400,000 $4,529,000 $5,464,000 4. Amt. of CIP Projects - Obligated $1,831,000 $3,100,000 $1,748,000 $2,325,000 145 Public Works Department City Engineering Division Operations & Administration Program Fund 1010 - General Program 6220 Pa�)��_�c�jptiot�, -and n i The purpose of this program is to administer the other programs of the City Engineering Division and maintain records of subdivisions, land use, water lines, sewer lines, and other City -related maps. The program also provides technical review of all subdivisions, lot splits, and large-scale developments submitted to the Planning Commission for approval. Additional duties include the responsibility for administration of the Grading and Excavation Ordinance, the detailed review of detailed plans and specifications for infrastructure improvements submitted by private developers, and conversion of all paper map atlas pages to computer map pages. Program Staff Full -Time Equivalent Positions Proeram Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 3.60 4.15 4.15 4.15 $ 145,404 $ 161,794 $ 161,794 $ 171,885 2,730 3,350 3,050 16,500 19,252 21,736 20,836 34,850 1,268 1,400 900 1,250 1,793 500 500 500 $ 170,447 $ 188,780 $ 187.080 $ 224,985 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Detailed Subdivision Plans to Review and Approve 38 50 45 50 2. Planning Commission Reports to Prepare for Tandem Lots, Lot Splits, LSD's & ROW's 133 100 91 100 3. CIP Projects to Manage 19 25 31 37 Results 1. Detailed Subdivision Plans Reviewed and Approved 38 50 45 50 2. Planning Commission Reports Prepared for Tandem Lots, Lot Splits, LSD's & ROW's 133 100 91 100 3. CIP Projects Managed 19 25 31 37 146 0 Public Works Department City Engineering Division Right of Way Acquisition Fund 1010 - General Program 6230 This purpose of this program is to acquire rights -of -way and easements necessary to facilitate various capital improvements; to maintain the City records of easements, rights -of -way, and other lands; to provide supervision of the sale or purchase of property; and to respond to inquiries and requests from other City Departments and the general public. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted 1996 1997 2.00 3.00 Estimated 1997 3.00 Budgeted 1998 3.00 $ 69,261 $ 77,397 $ 75,410 $ 82,305 1,353 1,800 1,800 1,900 2,432 2,050 1,930 4,300 79 200 200 200 1,225 3,900 3,900 500 $ 74,350 $ 85,347 $ 83.240 $ 89,205 Performance Measures Actual Budgeted Estimated Budgeted 1996 _ 1997 _ 1997 1998 Demand/Workload 1. Projects Requiring Acquisition of 11 25 15 20 Easements and Rights -of -Way 2. Management of Appraisal Service 4 5 4 5 Contracts 3. Acquisition and Disposal of 2 5 2 5 Properties Results The anticipated results from this program are the timely acquisition of easements and rights -of -way connected to Public Works construction, the sale and acquisition of properties in an appropriate and cost-effective manner, and the start of a computer -based land management system. 147 Public Works Department City Engineering Division Public Construction Program Fund 1010 -General Program 6240 Program Description. Objectives. and Analysis: The purpose of this program is to provide inspection services in conjunction with infrastructure projects engineered and/or constructed by City staff. In addition, this program provides supplemental inspections for City projects engineered by private engineering firms and constructed by private developers. Responsibilities include making recommendations on final acceptance of all projects (streets, sidewalks, water & sewer lines) constructed for City ownership and maintenance. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Demand/Workload 1. Subdivision Construction Projects 2. City Construction Projects Results Actual 1996 3.00 Budgeted Estimated Budgeted 1997 1997 1998 4.50 4.50 4.50 $ 120,478 $ 155,613 $ 155,069 $ 175,425 803 1,050 700 0 22,019 30,912 28,390 22,741 2,282 2,700 2,236 4,381 8,372 4,600 4,100 500 $ 153,954 $ 194,875 $ 190,495 $ 203,047 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 85 60 25 30 2 10 2 14 1. The public safety and welfare is protected by observing the construction of public improvements, including water lines, sewer lines, street construction, and drainage improvements. 2. Insurance that public improvements are constructed and tested in accordance with the approved plans and specifications, City Ordinances, and State Health Department requirements. 3. Insurance that all material performance tests are successfully administered. 4. Completion of final inspections for all projects. Public Works Department Planning Division Planning Program Fund 1010 - General Program 6300 Program Description. Objectives. and Analysis: This Division manages City land -use ordinances, policies, and procedures governing all development within Fayetteville and its growth area; provides professional services and advice to the Mayor, City Council, commissions, committees, and other City staff involved in growth management; responds to public inquiries and reviews building permits each year to insure compliance of Federal and State laws, as well as local ordinances; and processes all property activity and complaints, performs field analysis, makes recommendations, and issues violation notices when necessary. In addition to the professional services, responsibilities include information management of ten (10) committees, updating several sets of maps, and maintaining permanent records for all property activity. Special emphasis is placed on long-term (25 years) land use and transportation planning. Actual 1996 Program Staff Full -Time Equivalent Positions Proeram Expenditures Personnel Services $ 273,525 $ Materials and Supplies 12,606 Services and Charges 65,188 Maintenance 543 Capital 4,899 $ 356.761 $ Budgeted Estimated Budgeted 1997 1997 1998 9.50 9.50 9.50 299,862 $ 296,775 $ 322,997 15,600 15,600 15,500 70,181 70,181 63,868 800 800 800 2,570 2,570 0 389,013 $ 385,926 $ 403,165 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1) Public Meetings 100 100 80 100 2) Agendas Assembled 50 50 49 50 3) Committee Meetings 160 160 165 160 4) Developer Consultation Meetings 115 75 100 100 5) Public Inquiries 12,754 13,250 12,982 13,000 6) Ordinances Revised/Updated 4 3 1 1 7) Special Rpts/Research Projects 8 10 10 10 8) Public Outreach Programs 6 8 8 8 9) Planning Rpts/Recommendations 246 150 196 150 Results 1) Staff Hours per Public Hearing 43 60 42 60 2) Staff Hours per Agenda Item 5 7 5 7 3) Staff Hours per Committee Mtg 16 20 16 20 4) Staff Hours per Special Report 33 65 33 65 5) Staff Hours per Outreach Prog 60 60 60 60 6) Staff Minutes per Public Inquiry 5 5 5 5 149 Public Works Department Inspections Division Inspections Program Fund 1010 - General Program pescriDtion. Objectives. and Analysis: Program 6400 The purpose of the Inspections Division is to protect public life, health, and welfare in the building environment. The City of Fayetteville Inspections Division is actually a building department that issues permits for buildings and structures and inspects buildings, structures, and property for safety and health codes compliance. Permits are issued and inspections are made to construct, enlarge, alter, repair, move, demolish, occupy, or change occupancy of a building or structure, and to the erection, installment, enlargement, alteration, repair, removal, conversion, or replacement of signs and electrical, gas, mechanical, and plumbing systems. Drawings with construction details and specifications are submitted for review to obtain permits for construction. Properties and buildings are inspected and codes are enforced to assure safe and healthy conditions. Actual Budgeted Estimated Budgeted 1996 _ 1997 1997 1998 Program Staff Full -Time Equivalent Positions 9.50 10.50 10.50 10.50 Program Expenditures Personnel Services $ 299,701 $ 331,525 $ 327,698 $ 349,844 Materials and Supplies 3,759 5,100 5,100 6,885 Services and Charges 41,152 49,506 48,675 52,741 Maintenance 6,406 8,422 7,958 5,386 Capital 4,517 5,620 5,620 3,420 S .400,173 $ 395,051 $ 418,276 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Building Plans Submitted 1,251 1,400 912 1,000 2. Permit & C of O Applications 5,755 6,000 4,766 5,000 3. Requests for Inspections 32,998 33,000 27,500 28,000 4. Building Permits Issued 1,083 1,300 900 1,000 5. Code Enforcement Requests 4,212 4,681 4,213 4,500 Results 1. Building Plans Reviewed 1,170 1,300 850 900 2. Permits and C of O's Issued 5,652 6,900 6,200 6,500 3. Inspections Made 31,324 31,900 27,100 27,500 4. Code Enforcement Inspections 1,981 1,900 1,685 1,700 150 Public Works Department Parks & Recreation Division Administration Program Fund 1010 -General Program 5200 Program Description Objectives, and Analysis: Plan, schedule, budget, execute, monitor, and evaluate the five Parks and Recreation Division programs including Swimming Pool, Athletic/Recreation Transfers, Administration, Park Development, and Park Maintenance in the most efficient and cost-effective manner that meets public needs for leisure services, facilities, and programs. Provide support to the Parks and Recreation Advisory Board (PRAB); cooperate and coordinate facilities and programs with special interest groups; and manage expanded programs and special events with limited resources. Administration is responsible for performing all necessary record keeping tasks and schedules that are essential to the operations of the Parks and Recreation Division. Administration formulates policies for park staff, facilities, and programs and responds to citizens concerning all park matters. The Parks & Recreation Division is responsible for 3,184 acres of parks. For 1998, a Parks Superintendent is being added. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 3.00 3.00 3.00 4.00 Program Expenditures Personnel Services $ 92,840 $ 97,420 $ 97,420 $ 148,916 Materials and Supplies 1,715 2,000 2,000 2,600 Services and Charges 16,422 15,359 14,173 18,359 Maintenance 372 2,620 2,000 2,100 Capital 5,375 4,007 4,007 2,500 $ 116.724 $ 121,406 $ 119,600 $ 174,475 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Programs Supervised/Total Budget 5 / $1,169,384 5 / $2,360,454 5 / $2,360,454 6 / $2,436,100 Safe, Clean Parks 51 51 51 53 PRAB Meetings-(regular&special) 27 12 26 12 Public Relations Presentations 10 12 12 12 Full-Time/Part-Time Positions 16 / 46 16 / 46 16 / 46 19 / 46 Registered # Resrvd Park Facilities 169 300 200 200 # of Capital Projects Scheduled 10 10 10 8 Results # Capital Projects Completed 6 10 5 5 # Groups Adopting Parks 15 18 15 15 % Reports Completed 100% 100% 100% 100% 151 Public Works Department Parks & Recreation Division Swimming Pool Program Fund 1010 -General Program 5210 Proeram Description. Objgctives. and Analysis: Provides recreational and swimming instructional opportunities in a controlled, yet safe environment for citizens of all ages at Wilson Park City Pool during the summer season. * Provides a diversified program consisting of recreation, lap swim, swimming instruction, water aerobics, and party rentals to attract all interested citizens. * Offers a quality instructional swimming program in the morning and evening for all ages and skill levels. * Schedules the pool to meet the needs of special interest groups such as daycamps, daycares, scouts, swim teams, parties, and gatherings. * Provides maintenance to operate the pool in a safe, clean, and efficient manner. * Trains and supervises pool staff to operate the pool in a safe, sanitary environment for the public to enjoy. Program Staff Full -Time Equivalent Positions Proeram Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 5.60 5.60 5.60 5.60 $ 54,325 $ 82,885 $ 70,728 $ 69,783 15,702 29,935 28,195 28,360 18,919 20,864 20,103 21,039 8,252 5,345 5,345 6,000 6,670 520 520 520 $ 103,868 $_ 139,549 $ 124,891 $ 125,702 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 19_98 Demand/Workload Days of Swimming 101 100 100 100 Hours of Open to Public 707 700 700 700 Staff Hours to Operate Pool 9,500 9,500 9,500 9,500 Swimming Lessons Enrollment 115 300 300 300 Highest Daily Attendance 672 700 500 672 Total Attendance 28,801 30,000 20,000 30,000 Average Daily Attendance 410 420 200 400 Results Cost/Participant $3.61 $4.65 $6.50 $3.76 Cost/Hour of Operation $146.92 $199.11 $185.72 $161.39 Cost/Participant After Revenues $1.69 $2.81 $4.57 $1.92 Revenues Produced $55,102 $55,000 $38,500 $35,000 152 Public Works Department Parks & Recreation Division Athletic/Recreation Transfers Program Fund 1010 - General Program 5220 Program Description Obiectives>and_An lye _s- This program provides recreational opportunities for the public through sport leagues, clinics, summer playground programs, arts and crafts, and tennis. In addition, this program provides wholesome recreation activities in low-income housing additions in cooperation with the University of Arkansas Recreation Program, and cooperates with hobby groups to meet their needs for programs and facilities. Also contained in this program is secondary funding for the Youth Center and Adult Center. Each agency has a volunteer Board of Directors and generates a large portion of their operating funds. The increase in cost for 1998 is primarily due to shifting ballfield concession workers from Parks Maintenance Program and adding three part-time (1.50) Gymnasium Supervisors for 1998. Actual Budgeted Estimated Budgeted Program Staff 1996 _ 1997 1997 1998 Full -Time Equivalent Positions 3.51 3.51 3.51 5.01 Proizram Expenditures Personnel Services $ 94,248 $ 110,406 $ 110,406 $ 154,989 Materials and Supplies 14,896 16,237 16,237 29,237 Services and Charges 131,359 159,936 159,936 165,579 Maintenance 15,459 0 0 0 Capital 1,792 600 600 600 $ 257,754 $ 287,179 $ 287,179 $ 350,405 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Teams/Participants Adult Basketball 25/303 30/360 30/360 30/360 Teams/Participants Volleyball 39/372 43/338 43/338 43/338 Teams/Participants Adult Softball 165/2,843 200/3,000 200/3,000 200/3,000 Teams/Participants Girls Softball 37/480 35/455 35/455 35/455 Participants Summer Tennis 111 200 200 200 Participants Martial Arts 126 250 250 250 Participants Dance 300 250 250 250 Summer Playground Duplicated 50 (Undupl) 1,980 1,980 1,980 Arts & Crafts Average per Day 81 (Dupl) 2,200 2,200 2,200 FYC Youth Memberships 2,691 2,850 2,850 2,850 FYC Adult/Family Memberships 305 575 575 575 FYC Attendance 252,350 285,000 285,000 285,000 Adult Center Memberships 138 200 157 160 Adult Center Attendance 27,160 35,000 28,000 28,000 Elderly Nutrition Sites 8 8 8 8 Results Cost per FYC Member $32.38 $25.83 $30.26 $30.26 Youth Center Cost/Visit $0.38 $0.31 $0.36 $0.36 Cost per Adult Center Member $210.14 $140.00 $191.08 $155.00 Adult Center Cost/Visit $1.07 $0.80 $1.07 $0.89 Elderly Meals Served 36,218 123,000 35,000 35,000 153 Public Works Department Parks & Recreation Division Library Program Fund 1010 -General Program 5240 Program Description. Objectives, and Analysis: The Library's function is to be responsive to the expectations of the community by meeting the educational, recreational, and informational demands in a service -oriented atmosphere. The Library performs this task by providing trained staff and materials necessary to meet the needs of the citizens in a building provided by the City. The Library is funded from two primary sources: Transfer from the City of Fayetteville (shown here) and a transfer from the Washington County Library Board. The Library is part of the Washington County and Ozarks Regional Library Systems and functions under an independent Board of Trustees. Automation of the catalog and circulation functions will continue in 1998, funded by existing funds from private donations. Demographic, financial, and technological changes will influence whom the Library is able to serve as well as what the Library provides. This budget request reflects the human resources needed to maintain a level of satisfactory community service during a period of rapid and major transition. Program Staff Full -Time Equivalent Positions Program Expenditures Services and Charges Actual Budgeted 1996 1997 22.57 23.94 Estimated 1997 24.27 Budgeted 1998 28.51 $ 352,239 $ 393,013 $ 391,793 $ 468,400 $ 352,239 $ 393,013 $ 391,793 $ 468,400 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Population (Fayetteville only) 52,662 55,186 52,976 54,626 Annual Patron Visitations 202,923 204,922 204,922 209,020 Annual Program Attendance 16,105 16,910 16,910 17,248 Annual Circulation 281,187 296,821 296,821 302,757 Annual Reference Transactions 32,000 33,000 33,000 37,304 Annual In -House Materials Use 528,756 560,920 560,920 572,138 Annual Requests Reserved 6,200 6,402 6,402 7,268 Results Holdings per Capita (Fay only) 0.81 0.81 0.81 0.84 FTE Service Staff 22.57 23.94 24.27 28.51 Daily Circulation 962 973 973 992 Daily In -House Use 1,817 1,895 1,895 1,932 Annual Volunteer Hours 5,789 5,938 5,938 5,980 Annual Library Cards Issued 4,220 4,346 4,346 8,312 154 Public Works Department Parks & Recreation Division Lake Maintenance Program Fund 1010 -General Program 5250 Program Description, Objectives. and Analysis: The purpose of this program is to operate, manage, and maintain Lake Fayetteville, Lake Sequoyah, and Lake Wilson to meet the needs of the public. The City awards annual contracts to boatdock operators at Lake Fayetteville and Lake Sequoyah to manage the lakes according to the City Ordinances. The boatdock operators manage the lakes by monitoring boatdock operations that consist of stall rentals, boat storage, and fishingiboating permits. In addition, this program provides for the maintenance of the lake parks, which includes mowing and general repairs to enhance the parks and keep them safe for public use. Throughout the year, the City works with the Arkansas Game and Fish Commission in stocking the lakes with fish and abiding by their regulations. Actual Budgeted Estimated Budgeted 1996 _1997 1997 1998 iProgram Staff Full -Time Equivalent Positions 0.00 0.00 0.00 0.00 Proeram Expenditures Personnel Services $ 0 $ 9,873 $ 9,873 $ 0 Materials and Supplies 507 508 507 500 Services and Charges 52,769 55,174 55,174 50,700 Maintenance 3,074 1,872 1,872 3,000 Capital 553 600 600 3,600 $ 56,903 $ 68,027 $ 68,026 $ 57,800 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload _ _ Daily Fishing Permits Lake Fay 5,045 5,000 4,968 5,000 Daily Fishing Permits Lake Seq 6,047 6,000 6,011 6,000 Season Fishing Permits Lake Fay 291 300 347 350 Season Fishing Permits Lake Seq 400 400 376 375 Boat Stalls Rented Lake Fay 36 40 35 40 Boat Stalls Rented Lake Seq 72 75 67 72 Results Lake Fay Expenses $26,694 $29,208 $29,429 $29,478 Lake Fay Income $22,389 $23,000 $23,596 $23,500 Lake Seq Expenses $25,647 $28,064 $28,332 $28,322 Lake Seq Income $24,435 $25,000 $25,083 $25,000 Cost/Participant Lake Fay $5.00 $5.51 $5.54 $5.51 Cost/Participant Lake Seq $3.98 $4.39 $4.44 $4.44 155 Public Works Department Parks & Recreation Division Parks Maintenance Program Fund 1010 -General Program Description, Objectives. and Analysis: Program 5260 The Parks Maintenance Program provides maintenance for all park acres and facilities to ensure safe and clean parks for public use. This includes mowing, trimming, litter control, irrigation, facility maintenance, facility installation, horticultural works, and special projects. In addition, the Parks Maintenance Program plans for new facilities for the parks based upon public demand. This program also coordinates and supervises park maintenance and special projects with volunteer groups from the Adopt -A -Park Program, Bambino Baseball Association, Babe Ruth Baseball, American Legion, Soccer Association, Park Volunteer Program, Public Service Program, Youth Bridge, JTPA, Service Clubs, Boy/Girl Scouts, and Sororities/ Fraternities. The Parks Maintenance Program maintains, repairs, and renovates all athletic fields within the City to ensure safe and high -quality facilities that meet the needs of the softball, baseball, and soccer leagues. All work performed is to enhance the playability and safety of the athletic fields and programs. In addition, this program provides daily maintenance and field preparation for eight (8) softballibaseball fields and also gives assistance to the Bambino Baseball and Soccer Association as needed. In addition to maintenance activities, the Parks Maintenance Program manages and operates the Lake Fayetteville Softball Complex concession stand to provide service and support. Actual Budgeted Estimated Budgeted Program Staff 1996 _ 1997 1997 1998 Full -Time Equivalent Positions 13.35 13.35 13.35 13.35 Program Expenditures Personnel Services $ 283,650 $ 313,252 $ 279,297 $ 314,405 Materials and Supplies 18,101 20,884 20,884 8,784 Services and Charges 133,918 115,095 115,095 151,648 Maintenance 70,852 57,610 56,640 49,498 Capital 8,507 4,217 4,204 5,621 $ 515,028 $ 511,058 $ 476,120 $ 529,956 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload _ Park Sites/Acreage Maintained 51 / 3,334 45 / 3,160 53 / 3,160 53 / 3,172 Restrooms Maintained 11 11 11 12 Tennis Courts/Soccer Fields 9 / 12 9 / l2 9 / 12 9 / 14 Softball/Bambino Baseball Fields 6/8 6/8 10 / 8 10 / 8 Babe Ruth/American Legion 2/ 1 3/ 2 2/ 1 2/ 1 Results Acres Mowed/Year 3,053 3,100 3,000 3,100 Litter & Restroom Hours/Year 2,468 2,500 2,800 3,000 Playgmd & Gen Maint Hours/Year 2,815 2,700 4,000 4,000 Ballfield Maintenance Hours/Year 5,408 3,800 3,000 3,000 Concession Stand Revenue $28,542 $28,000 $30,000 $30,000 156 Public Works Department Traffic Division Administration & Enforcement Program Fund 1010 - General Program 5300 Program Description Objectives and Analysis: The primary duties of the staff include implementing parking rules and regulations, increasing public awareness of the ordinances which regulate parking, and responding to the needs of citizens regarding inquiries and complaints concerning parking matters. In 1997, a number of changes were made to improve operational efficiency and to improve customer service. The most noteworthy improvement was the continued replacement of existing parking meters with new electronic meters. If the current replacement schedule is maintained, all meters in the downtown area will be replaced by early 1998. This has greatly reduced the number of complaints and time required to do meter maintenance, both of which have allowed the program to focus on its primary goal of parking enforcement. Other enhancements during 1997 include the use of new parking enforcement software and handheld data terminals to issue parking violations. The program also began production and distribution of a twice annual parking newsletter for downtown businesses and hang tag permit holders. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 2.00 2.00 2.00 2.00 Program Expenditures Personnel Services $ 28,717 $ 33,889 $ 31,175 $ 36,425 Materials and Supplies 5,496 3,275 3,150 2,500 Services and Charges 2,938 3,150 3,150 2,475 Maintenance 179 1,034 1,034 1,400 Capital 1,174 425 410 0 $ 38,504 $ 41,773 $ 38,919 $ 42,800 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload On -street metered spaces 310 315 301 301 Off-street metered spaces 335 335 331 331 Gated or rental spaces 834 834 834 834 Un-metered (free) spaces 263 263 263 263 Parking tickets issued 26,300 20,000 17,500 16,000 Results Parking tickets voided 1,060 500 800 600 Parking ticket clearance rate 70% 75% 70% 75% Parking ticket revenue $42,193 $29,000 $32,000 $30,000 Meter revenue (General Fund) $36,509 $34,000 $42,000 $40,000 Parking revenue (Off -Street Fund) $170,198 $172,000 $185,500 $182,000 157 Public Works Department Traffic Division Engineering & Planning Program Fund 1010 - General Program 5310 Program Description. Objectives. and Analysis: The Engineering & Planning Program manages the Traffic Division activities using proven engineering studies and procedures in order to improve the safety of all pedestrian and vehicular traffic on public streets. The Program goal is to supervise and manage the Traffic Division in a manner consistent with the stated goals of the Mayor and the Public Works Director. The duties of this Program include: supervising five employees, managing two programs, and administering operations and capital projects to insure traffic management systems are maintained and upgraded. The 1998 Budget provides funding to upgrade more street markers for increased visibility and to upgrade traffic signals to expand the City's closed loop traffic signal system. In 1998, we will coordinate 35 additional traffic signals. The Engineering & Planning Program provides the traffic studies and data necessary to manage the Traffic Division as efficiently as possible and provides information to other Departments as requested. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted 1996 1997 2.00 2.00 Estimated 1997 Budgeted 1998 2.00 $ 77,366 $ 77,565 $ 77,565 $ 78,499 564 350 350 150 3,385 6,908 6,908 7,562 92 340 140 140 85 560 540 0 81,492 $ 85,723 $ 85,503 $ 86,351 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Employees Supervised 4 4 5 5 Programs Managed 2 2 2 2 Citizen Requests Received 670 700 650 700 Traffic Studies 40 50 50 50 Results Training Sessions 3 3 3 3 Citizen Requests Answered 465 600 590 600 Traffic Studies Completed 35 50 70 50 158 Public Works Department Traffic Division Traffic Control & Parking Meter Maintenance Program Fund 1010 - General Program 5320 Program Descriptigp, ObJectives, and Analysis: The Traffic Control & Parking Meter Maintenance Program provides installation and maintenance of traffic control devices as warranted by the Federal Highway Administration MUTCD (Manual on Uniform Traffic Control Devices) to improve public safety for citizens traveling public streets through strategic planning and maximum utilization of available resources. This Program will be responsible for the installation of any new traffic signals not installed by the Arkansas Highway Transportation Department (AHTD). In addition to regular maintenance responsibilities, this program will be given the operation and maintenance of the 14-Intersection, Closed -Loop Signal System installed by the AHTD in 1997, the 5-Intersection Closed -Loop Signal System on North Highway 71 B (near the NWA Mall) and 35 additional intersections. The Traffic Division also makes their own traffic signs and special signs for other departments. Actual 1996 Program Staff Full -Time Equivalent Positions 3.00 Program Expenditures Personnel Services $ 106,019 Materials and Supplies 11,817 Services and Charges 71,748 Maintenance 18,614 Capital 903 S 209,101 Budgeted 1997 4.00 Estimated 1997 $e Budgeted 1998 4.00 $ 123,844 $ 123,844 $ 138,860 7,950 7,045 3,600 77,900 74,907 77,101 20,821 20,821 18,388 3,600 3,600 200 $ 234,115 $ 230,217 $ 2 , 8,149 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Signs 5,500 5,400 5,800 6,000 Traffic Signals 55 55 57 60 Parking Meters 675 675 675 675 Contracted Miles of Striping 30 30 30 30 Street Markers to Upgrade 400 200 200 200 Results Sign Repairs 2,646 3,000 3,550 3,000 Signal Repairs 270 350 220 350 Parking Meter Repairs 27 50 50 50 Striping Contracted (Miles) 35 30 35 30 Work Orders Issued 972 1,200 1,140 1,200 Street Markers Upgraded 0 200 280 200 159 Public Works Department Public Works Director Division Public Lands Maintenance Program Fund 1010 - General Program 5450 This program provides three related services: 1) Tree Ordinance administration, including a comprehensive inventory and maintenance of publicly -owned trees and maintenance of City -owned entryways, street right-of-ways, and parking lots; 2) Sidewalk/Trails Ordinance administration on a City-wide basis and maintenance of City -owned sidewalks and trails; and 3) maintenance and landscaping of the City Square Gardens. Planned services include continued public education/coordination and interface with several committees, including Tree & Landscape, Environmental Concerns, Square Gardens, and Trails Advisory. The program will provide ongoing and cost-effective rehabilitation, implementation, coordination, and maintenance of City landscaping and City sidewalks and trails; continued coordination with Planning for developments submitted for review; and continued coordination with Planning, Inspections, and Engineering for sidewalk specifications / related development ordinances, the Landscape Manual, and related ordinances in conjunction with the Unified Development Ordinance. In 1998, a part-time Senior Clerk Typist has been added to assist in the in-house sidewalk program. Actual Budgeted Estimated Budgeted 1996 1997 1997 1_998 Program Staff Full -Time Equivalent Positions 7.00 7.00 7.00 7.50 Program Expenditures Personnel Services $ 84,048 $ 148,672 $ 148,672 $ 182,822 Materials and Supplies 5,275 10,533 10,533 532 Services and Charges 11,839 20,050 20,050 25,546 Maintenance 170 3,000 3,000 1,000 Capital 676 16,416 16,416 1,500 $ 102,008 $ 198,671 $ 198,671 $ 211,400 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Landscape Areas to Maintain l 2 6 8 Parking Lots to Clean 6 6 11 12 Tree Planting Grants Awarded 1 1 2 3 Capital Improvement Projects 1 2 4 6 Development Review (% Time) 35% 30% 35% 35% Results Landscape Areas Maintained 1 2 1 2 Parking Lots Cleaned 6 6 11 12 Tree Planting Grants Maintained 2 2 2 3 Tree Planting Areas 1 4 4 6 Sidewalks Improved (Linear Feet) 0 1,000 3,000 3,000 160 Public Works Department Street Division Operations & Administration Program Fund 2100 - Street Proar�D�scrintion�Obj�ctives. and Analysis: Program 4100 The Street Operations & Administration Program administers, manages, and supervises all Street Division activities in a cost-effective, efficient manner consistent with the stated goals of the Mayor and City Council and ensures maximum benefits for the citizens of Fayetteville in all areas where maintenance dollars are expended. The Street Division utilizes 26 full-time and five full-time equivalent seasonal employees engaged in activities encompassed in five program areas: Operations and Administration, Right -of -Way Maintenance, Street Maintenance, Drainage Maintenance, and Street Construction. Additionally, this program manages the City's In -House Pavement Improvement Program funded by the City sales tax revenue. The Street Division also receives, inspects, schedules, and completes approximately 2,500 requests for service from citizens and Central Dispatch annually. In 1998, a Field Service Representative has been added to assist in the Street overlay program. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Demand/Workload CIP Projects to Manage Programs to Manage Streets/Sidewalks to Evaluate Service Requests Received (Includes Emergency Calls) Square Yards of Streets to Improve (In -House) Results Actual 1996 3.00 Budgeted Estimated 1997 1997 3.00 3.00 Budgeted 1998 4.00 $ 154,361 $ 179,892 $ 162,501 $ 257,433 6,364 10,350 10,250 9,550 421,876 433,162 433,112 451,257 10,217 9,364 9,064 8,482 19,536 9,314 9,314 5,750 $ 612,354 $ 642,082 $ 624.241 $ 732,472 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 1 1 1 1 5 5 5 5 4,400 4,400 200 3,000 2,500 2,500 2,500 2,500 130,000 130,000 150,000 150,000 Value of CIP Projects to Manage $746,294 $658,600 $723,128 $698,100 Programs Managed 5 5 5 5 Streets Sections Evaluated 2,553 2,750 200 3,000 Service Requests Resolved 2,356 2,500 2,500 2,500 Square Yards of Streets Improved 121,000 130,000 150,000 150,000 161 Public Works Department Street Division Rights -of -Way Maintenance Program Fund 2100 - Street Program 4110 Program Description,Q�jectives. and Analysis: This program provides the manpower and equipment to maintain attractive and safe rights -of -way along City property, on traffic islands, and any other areas not required to be maintained by property owners. Included above are emergency cleanup of street rights -of -way in response to storms or other extreme situations, mowing of required rights -of -way eight times per year, and trimming around traffic islands and City maintained rights -of -way. To obtain these objectives, a greater effort must be made by the citizens of Fayetteville to assist in maintaining street rights -of -way adjoining their property in an acceptable condition (as required by ordinance). Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Services and Charges Maintenance Capital Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 4.80 5.00 5.00 5.00 $ 93,842 $ 114,976 $ 110,764 $ 113,654 84,762 105,111 105,111 101,231 4,885 4,750 4,750 4,750 2,592 2,582 2,582 4,000 $ 186,081 $ 227,419 $ 223,207 $ 223.635 Performance Measures Actual Budgeted Estimated Budgeted 1997 1997 1998 Demand/Workload _1996 Lane Miles of Rights -of -Way 1,960 1,960 1,960 1,960 (425 Miles Total) Hand Trimming (Hours) 3,700 3,700 3,700 3,700 R.O.W. Cleaning (Hours) 1,500 1,000 1,000 1,000 Tree/Limb Removal (Hours) 1,500 1,500 1,500 1,500 Results Lane Miles Mowed 1,162 1,960 1,500 1,960 Labor Hours Trimming 1,818 2,000 1,750 2,000 Labor Hours Cleaning 489 1,000 600 600 Labor Hours Tree/Limb Removal 1,650 1,500 1,500 1,500 162 Public Works Department Street Division Street Maintenance Program Fund 2100 - Street Program 4120 Pram DesuObn. Objectives. MLAD.8Jy$iSti The Street Maintenance Program maintains the public streets of Fayetteville in the best possible condition, free from defects and safety hazards, while providing the most cost-effective maintenance techniques for all City streets. This program provides the manpower and equipment to maintain all City streets, including those of concrete, asphalt, chip seal, and gravel construction. Planned services include, but are not limited to: pot hole patching, spot surface repairs, asphalt overlays, crack sealing, street cut repairs, repair of sub -base, gravel street maintenance, curb and gutter repair/installation, shoulder repair, street evaluations, stockpiling of materials, guardrail repair/installation, street sweeping, and work for other departments. Included in this program are snow and ice removal and storm damage repairs. During the winter months, personnel are scheduled 24 hours per day, as needed, to insure the safest possible travel conditions. The Street Division also responds to emergency calls as situations merit. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Actual Budgeted 1996 1997 14.85 18.00 Estimated 1997 18.00 Budgeted 1998 18.00 $ 321,489 $ 445,204 $ 419,300 $ 412,972 139,026 157,410 157,410 143,082 437,735 535,799 535,799 621,942 23,469 25,000 20,000 25,000 5,718 3,000 3,000 2,000 $ 927,437 $ 1,166,413 $ 1,135,509 $ 1.204,996 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Asphalt in Pot Holes (Tons) 400 300 400 300 Streets to Overlay (Square Yards) 130,000 130,000 130,000 130,000 Street Cuts to Repair (Each) 400 400 400 100 Street Section Evaluations 2,500 2,500 200 2,700 Street Sweeping (Lane Miles) 2,904 2,904 2,904 2,904 Work for Other Depts. (Hours) 8,075 8,000 3,548 5,000 Results Asphalt in Pot Holes (Tons) 369 300 500 300 Streets Overlaid (Square Yards) 121,000 130,000 150,000 130,000 Street Cuts Repaired 11 400 50 100 Street Sections Evaluated 2,553 2,500 200 2,700 Streets Swept (Lane Miles) 832 2,904 2,904 2,904 Worked for Other Depts. (Hours) 3,159 8,000 3,548 5,000 163 Public Works Department Street Division Drainage Maintenance Program Fund 2100 - Street Program 4130 Program- Description. Objectives, and Analysis_ The Drainage Maintenance Program ensures drainage systems on public rights -of -way and improved drainage systems accepted by the City are free of uncontrolled growth and blockages. This program provides the manpower and equipment needed to keep the water flowing through our ditches, drain tiles, and bridges. Included among the activities performed are: cleaning and reshaping of drainage ditches, removing of silt and debris from drop inlets, power washing of blocked driveway tiles, installation of drain tiles and french drains, inspection and cleaning/maintenance of the City's bridges, and related repairs/construction to various concrete drainage structures. The maintenance listed above is restricted to street rights -of -way and drainage easements only and is performed in order to provide needed drainage capacity and to reduce flooding incidents. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 6.35 5.00 5.00 5.00 Pram Expenditures Personnel Services $ 188,554 $ 151,969 $ 151,969 $ 159,958 Materials and Supplies 13,145 15,000 15,000 15,000 Services and Charges 227,364 250,431 242,570 147,651 Maintenance 5,539 5,000 5,000 5,000 Capital 14,047 2,000 2,000 2,100 $ 448.649 $ 424.400 $ 416,539 $ 329,709 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997_ 1998 Demand/Workload Drain Cleaning (Each) 1,000 1,000 1,000 1,000 Wash Drain Tiles (Feet) 851 650 5,000 5,000 Ditch Cleaning (Feet) 75,000 75,000 75,000 75,000 Install French Drain (Feet) 3,000 1,000 3,000 1,000 Install Drain Tile (Feet) 1,000 1,000 1,000 1,000 Bridge Cleaning/Maint. (Each) 109 109 109 109 Results Drains Cleaned 798 1,000 1,100 1,000 Drain Tiles Washed (Feet) 851 650 5,000 5,000 Ditches Cleaned (Feet) 45,580 75,000 60,000 75,000 French Drain Installed (Feet) 85 1,000 2,000 1,000 Drain Tile Installed (Feet) 582 1,000 900 1,000 Bridges Cleaned/Maintained 135 109 109 109 1 •M l l 1 1 l 1 r Public Works Department Street Division Street Construction Program Fund 2100 - Street Program 5500 �Qram Description. Objectives, andAnalysis:. The Street Construction Program captures the cost associated with upgrading, constructing and reconstructing City streets utilizing Street Fund funding. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 0.00 0.00 0.00 0.00 Program Expenditures Capital $ 0 $ 126,200 $ 126,200 $ 0 $ 0 $ 126,200 $ 126.200 $ _0 165 Public Works Department Public Works Director Division Sidewalk & Trail Maintenance Program Fund 2100 - Street Program 5530 Program Description. Objectives. and Analysis: To maintain the public sidewalks and trails of the City of Fayetteville. This program provides the manpower and equipment needed to provide the maintenance or reconstruction of City -owned sidewalks and general purpose trails (Parks & Recreation Division maintains sidewalks and trails within recreation areas). Included among the activities performed are: inspection of new sidewalk construction, removal and replacement of damaged or deteriorated sidewalk and trail sections, access ramp installation as needed, sidewalk and trail repairs as needed, and removal of soil and vegetation from City - owned sidewalks and trails as needed. The activities listed above are restricted to City -owned sidewalks and trails. Materials for this program are funded in the Sales Tax Capital Improvement Fund. In 1998, two Maintenance Worker III's have been added to assist in the in-house sidewalk program. Program Staff Full -Time Equivalent Positions Proeram Expenditures Personnel Services $ Services and Charges Maintenance Capital Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 0.00 3.00 3.00 5.00 0 $ 59,856 $ 59,856 $ 140,596 0 32,831 32,831 63,092 0 2,500 2,500 2,500 0 10,409 10,409 0 $ 0 $ 105,596 $ 105,596 $ 206.188 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Sidewalk Replaced/Repaired/ Constructed (Linear Feet) New Program 1,000 1,000 8,000 Labor Hours Available in 1997 4,000 4,000 6,000 Repairs for ADA Compliance 100 100 100 Results Sidewalk Repaired/Replaced (LF) 500 4,000 7,000 New Sidewalk Constructed (LF) 500 500 1,000 Access Ramps Repaired/Replaced 25 25 25 Access Ramps Constructed 25 25 25 166 Public Works Department Parks & Recreation Division Parks Development & Maintenance Program Fund 2250 - Parks Development Program 9250 Program Description Objectives, and Analysis: The Parks Development & Maintenance Program plans, schedules, budgets, and executes the expenditure of a 1 % Hotel, Motel, & Restaurant (HMR) tax. This tax is expended on the acquisition, development, and maintenance of City parks and recreation facilities. The HMR tax was approved by the voters in November 1995, and the initial expenditures for this program were approved by City Council in March 1996. The Parks Development & Maintenance Program funded by the HMR tax, combined with the Parks Maintenance Program funded in General Fund, provide maintenance for all parks and Parks & Recreation facilities to ensure safe and clean parks for public use. The maintenance activities funded in this program include mowing, trimming, litter control, irrigation, facility maintenance, facility installation, horticultural works, and special projects. In addition, this program plans for new facilities for the parks based upon public demand. In 1998, a Public Works Crew Leader and a Maintenance Worker III have been added. Actual Budgeted Estimated Budgeted Program Staff 1996 1997 1997 1998 Full -Time Equivalent Positions 7.30 7.30 7.30 9.30 Program Expenditures Personnel Services $ 52,912 $ 124,712 $ 118,400 $ 180,195 Materials and Supplies 1,595 11,720 11,600 1,300 Services and Charges 27,173 57,100 57,100 84,175 Maintenance 1,577 34,246 34,246 54,681 Capital 92,751 1,437,483 1,437,483 756,895 S 176.008 $ 1,665,261 $ 1,658,829 $ 1,077,246 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Park Sites/Acreage Maintained 51 / 3,334 51 / 3,172 53 / 3,160 53 / 3,172 Restrooms Maintained 11 14 11 12 Tennis Courts/Soccer Fields 12 / 12 9 / 12 9 / 12 9 / 14 Softball/Bambino Baseball Fields 6/8 6/9 10 / 8 10 / 8 Babe Ruth/American Legion 2/ 1 3/ 2 2/ 1 2/ 1 Results Acres Mowed/Year 3,053 3,174 3,000 3,100 Litter & Restroom Hours/Year 2,468 2,800 2,800 3,000 Playgmd & Gen Maint Hours/Year 2,815 3,000 4,000 4,000 Ballfield Maintenance Hours/Year 5,408 4,000 3,000 3,000 167 Public Works Department Water Purchased Division Water Purchased Program Fund 5400 - Water & Sewer Program 3800 Program Description, ObJectives. and Aj]ajysis: The Water Purchased Program captures the cost to the City for water purchases made from the Beaver Water District in accordance with the water supply agreement between the City and Beaver Water District. The City purchases treated water that is pumped from Beaver Water District facilities on Beaver Lake to the City's water distribution and storage system. The water is pumped through parallel 36" and 42" pipes for a distance of approximately ten miles. The engineered service capacity of the transmission pipes is based on meeting the City's treated water needs through 2014. Program Staff Full -Time Equivalent Positions Program Expenditures Services and Charges Depreciation Actual 1996 we Budgeted Estimated Budgeted 1997 1997 1998 0.00 0.00 0.00 $ 3,720,823 $ 4,728,000 $ 4,588,000 $ 4,728,000 67,873 67,783 67,783 0 $ 3,788,696 $ 4.795,783 $ 4,655,783 $ 4,728,000 Demand/Workload Water Purchased (million gallons) Avg Daily Consumption (million gallons) Daily Pumping Capacity (million gallons) 30 20 10 0 Performance Measures 4,581.00 4,809.00 4,499.00 12.55 13.18 12.33 25.00 25.00 25.00 Daily Pumping Cap/Avg Daily Consumption (Million Gallons) Actual 1996 Budgeted 1997 Estimated 1997 Budgeted 1998 Daily Pumping Cap o Avg Daily Consumption 5,119.00 14.02 25.00 W Public Works Department Water & Sewer Maintenance Division Operations & Administration Program Fund 5400 - Water & Sewer Program 4000 Program Description Objectives, and Analysis:_ This Program manages the operations, maintenance, safety, and training of the Water and Sewer Maintenance Division. Water Maintenance maintains the water distribution systems for the Cities of Fayetteville, Farmington, Greenland, Wheeler, Goshen, portions of Johnson, and growth areas. This program works with other City divisions, consulting engineers, and manufacturers on all aspects of the water system. The water distribution system consists of roughly 460 miles of water mains, 1,600 fire hydrants, 4,300 valves, 13 storage tanks, three lake dams, eight pump stations and one well, providing water to over 65,000 persons with over 26,800 accounts. The water system provides wholesale service to Elkins, West Fork, Mount Olive Rural Water System, and Washington Water Authority. Sewer Maintenance maintains the sewer collection systems for the Cities of Fayetteville, Farmington, Greenland, and small portions of Johnson and the growth area, and provides wholesale service to Elkins. This program manages the sewer overflow elimination and rehabilitation programs and coordinates with Federal and State regulatory agencies, contract service vendors, and consulting engineering firms working on sewer system projects. This program also coordinates cleaning, maintenance, and if necessary, designs and coordinates replacements for sewer system elements using sewer construction, maintenance, and rehabilitation techniques. The sewer system consists of over 425 miles of sewer mains and 7,300 manholes and serves over 58,000 persons with over 22,700 accounts. Program Staff Full -Time Equivalent Positions Proizram Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Depreciation Demand/Workload 1. Number of Employees 2. Number of Equipment Units Results Actual Budgeted Estimated Budgeted 1996 _ _ 1997 _ 1997 1998 8.00 10.00 10.00 10.00 $ 363,904 $ 439,438 $ 439,206 $ 530,049 12,161 16,875 16,720 19,100 1,657,120 1,786, 863 1,785,564 1,885,746 34,456 42,675 39,670 46,100 27,374 27,000 26,992 29,471 42,987 43,971 43,971 29,286 $ 2,138,002 $ 2,356,822 $ 2,352,123 $ 2,539,752 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 41 43 43 44 49 52 53 59 1. Admin. Cost per Customer* $43.21 $44.10 $46.21 $48.32 2. Water O&M Cost per Customer* $27.14 $35.74 $34.85 $36.61 3. Sewer O&M Cost per Customer* $42.92 $48.46 $44.90 $49.84 4. Number of Safety Meetings 50 50 54 52 * Excluding Capital and Depreciation 169 Public Works Department Water & Sewer Maintenance Division Water Distribution Maintenance Program Fund 5400 - Water & Sewer Program 4310 Program Description. Objectives, an Analysis This program maintains the water distribution system to supply potable water (which is safe and desirable to drink) to over 65,000 users through over 26,800 accounts, with minimum interruptions, and maintains the Lakes Fayetteville, Sequoyah and Wilson dams. Water maintenance is a 24-hour, 365 days a year service which includes repairing water main lines, valves, fire hydrants, service lines, and meter boxes. The maintenance also involves constructing new (replacement) lines as appropriate. The water distribution system is made up of 460 miles of water main, 1,600 fire hydrants, and 4,300 water valves, and 250 miles of water service line. The system provides water service to Fayetteville, Farmington, Greenland, Wheeler, Goshen, the growth area, and parts of Johnson; the system provides wholesale service to Elkins, West Fork, Mount Olive Rural Water System, and Washington Water Authority. In 1998, a Public Works Crew Leader will be added to assist with in-house projects. Program Staff Full -Time Equivalent Positions Prop -ram Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Depreciation Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 10.35 10.35 10.35 11.35 $ 246,081 $ 352,197 $ 343,239 $ 367,529 141,928 210,000 210,000 210,000 188,189 403,209 239,108 261,831 6,889 8,000 7,500 8,500 1,470 10,000 10,000 10,000 740,409 1,021,967 1,021,067 1,141,028 $ 1.324,966 $ 2,005,373 $ 1,830,914 $ 1,998,888 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Miles of Water Mains 420 430 460 470 2. Number of Valves 4,100 4,200 4,300 4,350 3. Number of Fire Hydrants 1,500 1,600 1,600 1,625 4. Number of Service Accounts 25,703 27,348 27,098 28,038 Results 1. Water Leaks Repaired 469 350 390 360 2. Water Line Constructed (Feet) 12,169 5,000 10,000 8,000 3. Fire Hydrants Repaired/Installed 70 55 62 60 170 Public Works Department Water & Sewer Maintenance Division Water Storage & Pump Maintenance Program Fund 5400 - Water & Sewer Program 4330 Program Description. Objectives, and Analysis:_ Water storage is an essential part of any water system. Water storage is becoming increasingly important as continued growth, expanding service areas, and additional uses increase the water demand. Pumping facilities are required wherever gravity cannot supply water to the distribution system under sufficient pressure to meet all service demands. The Water Storage and Pumping Program consists of maintaining 13 water tanks, one well, eight water -pump stations with 17 pumps, and three lake dams. This program also involves routine water sampling for regulatory compliance for bacteriological and lead/copper content, and emergency sampling in response to emergency boil orders which occur as a result of leaks and/or required maintenance. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Depreciation Actual Budgeted 1996 1997 2.00 2.00 Estimated 1997 2.00 $ 72,607 $ 74,262 $ 74,262 $ 4,173 9,000 9,000 36,482 34,051 33,386 1,233 1,500 1,400 20,135 20,135 20,135 $ 134,630 $ 138,948 $ 138,183 $ Budgeted 1998 111 82,786 9,000 33,579 1,500 20,134 146,999 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Number of Water Tanks 10 10 13 14 2. Number of Pump Stations/We] is 6 6 9 9 3. Number of Water Pumps 14 14 17 18 4. Number of Lake Dams 3 3 3 3 5. Total Storage (Million Gallons) 27 27 28 29 Results 1. Water Tanks (Maintenance Hrs) 254 250 317 320 2. Water -Pump Station Repairs 34 25 106 60 3. Water Pumped (Average MGD) 12.5 13.0 12.8 13.0 4. Water Samples Taken 632 1,000 950 900 171 Public Works Department Water & Sewer Maintenance Division Sewer Main Maintenance Program Fund 5400 - Water & Sewer Program 4410 Program Description Objectives and Analysis: This program consists of maintaining and rehabilitating 425 miles of sewer main and 7,300 manholes. Sewer maintenance includes cleaning sewer lines while in service with jet wash and hand rodding equipment and bucket machines. The routine cleaning is performed to eliminate partial blockages to prevent overflows and backups. Emergency response service is provided 24 hours a day, 365 days a year. Sewer rehabilitation includes various activities such as flow monitoring, sewer -line TV inspections, line repairs and replacement, manhole repairs and replacement, grouting, and sliplining. Good sewer maintenance and rehabilitation prevents many problems before they occur and prolongs the life of existing sewer lines that are in good condition. Lines which cannot be rehabilitated, or which are too small, are replaced. The sewer system services Fayetteville, Farmington, Greenland, and small parts of the growth area and Johnson. It also provides wholesale service to Elkins. It services over 58,000 persons through over 22,700 services. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Depreciation Actual Budgeted 1996 1997 17.35 17.35 $ 432,509 $ 525,553 89,932 208,000 414,165 450,653 14,120 20,000 0 7,000 739,060 804,522 $ 1,689.786 $ 2,015,728 Performance Measures Estimated 1997 17.35 521,845 $ 106,000 384,583 15,500 7,000 804,522 Budgeted 1998 17.35 539,929 126,000 463,873 18,000 10,000 853,823 $ 1,839,450 $ 2,011,625 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload 1. Miles of Sewer Main 420 425 425 430 2. Number of Manholes 7,200 7,300 7,300 7,400 3. Number of Service Accounts 22,149 23,483 22,895 23,641 Results 1. Sewer Line TV Inspected (Feet) 45,771 60,000 45,000 48,000 2. Sewer Lines Cleaned (Feet) 619,612 625,000 725,000 800,000 3. Sewer Line Repl/Sliplined (Feet) 5,910 4,000 4,350 4,000 4. Sewer Line Point Repairs 57 100 50 60 5. Manholes Repaired/Constructed 301 500 140 200 6. Sewer Overflows 145 75 110 80 172 Public Works Department Wastewater Treatment Division Pollution Control Plant Program Fund 5400 - Water & Sewer Program 5100 Program Description, O 'ectives. and Analysis: The Pollution Control Plant Program captures the cost of operating the City's Wastewater Treatment Plant. The City has contracted Operations International Management, Inc., to manage the facility for the City. Cost increases for this program include increased odor control mitigation measures, expanded maintenance responsibilities to encompass all of the City's lift stations, and recognition of fleet costs. Actual 1996 Program Staff Full -Time Equivalent Positions 0.00 Proeram Expenditures Budgeted Estimated Budgeted 1997 1997 1998 0.00 0.00 0.00 Materials & Supplies $ 3,003 $ 3,004 $ 3,004 $ 3,004 Services and Charges 3,258,652 3,402,409 3,359,033 3,678,185 Maintenance 41,435 120,045 120,045 61,700 Capital 0 1,500 1,500 1,500 Depreciation 2,777,553 2,852,406 2,852,406 2,913,972 $ 6,080,643 $ 6,379,364 $ 6,335,988 $ 6,658,361 Upgrade/Replace Lift Stations - Maintenance $ 50,000 $ 50,000 Average Daily Influent (Million Gallons) 14 12 10 8 6 4 2 0 1993 1994 1995 1996 1997 1998 Average Daily Influ 173 Public Works Department Water & Sewer Maintenance Division Capital Water Mains Program Fund 5400 - Water & Sewer Program 5600 PwgramQesghpJjon.O ive aR��nalysisy The Capital Water Mains Program captures the costs associated with construction of improvements to the water transmission and distribution system to include water lines, storage tanks, interconnecting piping systems, pumping stations and support facilities. The expenditure fluctuations between budget years are attributed to the White River Water Authority Acquisition and Improvements Capital Project ($1,373,079) which was started in 1996 and moved forward into 1997. Water system improvements for 1998 are listed below. Actual Budgeted Estimated Budgeted 1996 1997 _ 1997 _1998 Program Staff Full -Time Equivalent Positions 0.00 0.00 0.00 0.00 Program Expenditures Services and Charges $ 13,717 $ 11,686 $ 11,686 $ 1,000 Capital 1,223,605 4,631,550 4,631,550 2,498,000 $ 1,237,322 $ 4,643,236 $ 4.643,236 $ 2.499,000 .L998 �apital_Ip-Eo_v_emenis-_P ogram-Projects Highway 45 East Pump Station & Elevated Tank $ 2,250,000 Water & Sewer Cost Sharing 130,000 Water/Sewer Improvements - Defined By Study 58,000 Double Springs Bridge - Water Relocations 60,000 $ 2.498,000 174 1 l I Public Works Department Water & Sewer Maintenance Division Capital Expenditures Program Fund 5400 - Water & Sewer Program 5610 Program Description- 04jectives. and Analysis: The Capital Expenditures Program captures the cost associated with purchasing and/or upgrading fixed assets for the Water and Sewer Division. Fixed assets are defined as any item which costs over $500. Items included in this program cost between $500 and $10,000. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 0.00 0.00 0.00 0.00 Program Expenditures Capital $ 55,478 $ 30,459 $ 30,000 $ 0 $ 55,478 $ 30,459 $ 30,000 $ 0 175 Public Works Department Water & Sewer Maintenance Division Water & Sewer Connections Program Fund 5400 - Water & Sewer Program 5620 The Water & Sewer Connections Program captures the costs associated with making new service connections to the City's water distribution and sewer collection systems. The costs only includes those service taps made on existing water and sewer mains; and does not reflect taps made with new and/or replacement construction either by contractors, developers or City crews. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Results 1. New Water Connections Made 2. New Sewer Connections Made Actual Budgeted 1996 1997 3.30 3.30 Estimated 1997 3.30 Budgeted 1998 3.30 $ 98,144 $ 98,229 $ 98,229 $ 106,340 62,121 65,000 65,000 78,000 40,285 39,429 38,712 59,960 1,863 2,933 1,300 2,500 $ 202,413 $ 205,591 $ 203,241 $ 246,800 Performance Measures Actual Budgeted Estimated 1996 1997 1997 240 285 246 167 200 166 Budgeted 1998 260 180 176 Public Works Department Water & Sewer Maintenance Division Sewer Mains Construction Program Fund 5400 - Water & Sewer Program 5700 P1Qgtam Dg!scripijon. Objectives. and Analysis:. The Sewer Mains Construction Program captures the cost associated with upgrading the City's sewer main collection system within the City limits. The City has established an ongoing program to upgrade the City's sewer collection system. Funding for the effort is from the Water & Sewer Fund and the Sales Tax Capital Improvements Fund. The improvements scheduled for 1998 are funded from the Sales Tax Capital Improvements Fund. Program Staff Full -Time Equivalent Positions Program Expenditures Services and Charges Capital Actual Budgeted 1996 1997 0.00 0.00 Estimated 1997 0.00 Budgeted 1998 1 11 $ 465,151 $ 164,887 $ 164,887 $ 2,000,000 459,013 106,754 106,754 0 $ 924.164 $ 271,641 $ 271,641 $ 2,000,000 1998 Capital Projects: Wastewater Treatment Plant - Engineering Wastewater Collection System - Engineering $ 1,000,000 1 nnn nnn $ 2,000,000 177 Public Works Department Wastewater Treatment Division Wastewater Treatment Plant Capital Program Fund 5400 - Water & Sewer Program 5800 Program Description. Objectives, and Analysis: The Wastewater Treatment Plant Capital Program captures the cost associated with upgrading fixed assets for the Wastewater Treatment Plant. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff _ Full -Time Equivalent Positions 0.00 0.00 0.00 0.00 Program Expenditures Services and Charges $ 0 $ 200 $ 101 $ 200 Capital 54,223 1,342,110 1,342,110 130,000 $ 54,223 $ 1,342,310 $ 1,342,211 $ 130.200 1998 Capital Improvements Pro' c s; Safety Equipment Plant Pumps and Equipment Testing Equipment Computer System Upgrade/Maintenance SMS Access Road Improvements $ 6,000 101,000 9,500 8,500 5,000 $ 130,000 178 Public Works Department Water & Sewer Division Debt Service Program Fund 5400 - Water & Sewer Program 6800 PLQgram Description. Objectives. and Analysis: The Debt Service Program captures the cost associated with outstanding Water & Sewer Fund debt issues. The cost does not address principal payments owed. Program Staff Full -Time Equivalent Positions Program Expenditures Debt Service 1 Results Principal Debt Outstanding at Year End I I Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 0.00 0.00 0.00 0.00 $ 729,617 $ 805,755 $ 795,177 $ 777,283 $ 729,617 $ 805,755 $ 795,177 $ 777,283 $ 13,720,000 $ 13,090,000 $ 13,090,000 $ 12,430,000 179 Public Works Department Solid Waste Division Operations & Administration Program Fund 5500 - Solid Waste Program 5000 Program De�cription,9bjectives. and AnalysiK The Operations and Administration Program is responsible for the management of the Solid Waste Division. This Division includes 43 employees and a fleet of 35 vehicles and equipment. The Environmental Affairs Administrator's responsibilities include management of all employees, management of fleet, solving major issues, such as expansion of recycling programs, the waste disposal contract, management of the City's Transfer Station and Recycling Facility, and management of all customer service programs including: bulk pickup, yardwaste subscription, all recycling programs, and commercial and residential waste collections. Additionally, the Environmental Affairs Administrator interfaces with the employees, Public Works Director, media, public, Mayor, Aldermen, and the Four -County Solid Waste District. The Operations Supervisor's responsibilities include supervising the employees„ and responding to citizen requests and complaints. The Waste Reduction Coordinator's duties include developing and maintaining the recycling and composting programs. The Operations Assistant is responsible for a wide array of tasks, such as compiling information, performing route and account audits, and assisting the Environmental Affairs Administrator, Operations Supervisor, and Waste Reduction Coordinator. Program Staff Full -Time Equivalent Positions Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Depreciation Actual Budgeted 1996 1997 4.00 5.00 Estimated 1997 . 11 Budgeted 1998 5.00 $ 223,866 $ 326,709 $ 303,369 $ 354,361 3,602 6,850 6,350 7,550 330,348 422,929 416,729 427,194 3,661 3,150 2,650 3,150 13,759 7,150 6,250 11,900 15,259 14,301 14,301 4,898 $ 590,495 $ 781.089 $ 749.649 $ 809,053 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Programs Administered 5 5 5 5 Employees Supervised 38 39 39 43 Investigate/Resolve Citizen Complaints and/or Requests 525 550 500 550 Results % Complaints/Requests Resolved 97 100 95 100 % Program Objectives Met 85 85 85 85 New Programs Instituted 5 2 7 4 Public Works Department -j Solid Waste Division Commercial Collections Program Fund 5500 - Solid Waste Program 5010 Program Description. 04-jectives, and Analysis: The Commercial Collections Program provides collection of commercial waste to 2,800 accounts each year. The commercial sector produces approximately 23,600 tons of waste each year which accounts for 65% of the City's total waste stream. The Commercial Program provides collection of both commercial cart and load -all dumpster accounts. The Commercial Program also provides additional pickups of containers, assistance with moving containers, and container sales and leasing. Commercial collection is provided with six routes. The dumpster accounts are collected with five one-man routes utilizing five front -loader trucks and two trucks for back-up. The commercial cart accounts are collected with one two -man route and one rear -load truck. The Solid Waste Division operates a commercial recycling route which collects cardboard from customers. The National average shows that 40% of the total waste stream consists of paper material. This issue is hoped to be addressed through recycling. 1 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 1 Program Staff Full -Time Equivalent Positions 9.00 9.00 9.00 9.00 Program Expenditures Personnel Services $ 264,519 $ 282,274 $ 272,842 $ 283,755 Materials and Supplies 1,790 4,000 3,950 5,000 Services and Charges 1,052,192 1,126,495 1,126,483 1,080,425 Maintenance 25,550 30,500 27,250 32,250 Capital 14,777 56,717 45,558 2,550 Depreciation 19,690 14,102 14,102 44,045 $ 1,378,518 $ 1,514,088 $ 1,490,185 $ 1,448,025 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Commercial Accounts 1,980 2,800 2,100 2,500 Commercial Routes 5 6 6 6 Tons of Commercial Waste 22,175 23,600 23,000 24,000 Scheduled Collections/Year 186,004 230,000 200,000 230,000 Requests for Addtnl Pickups/Year 1,211 1,200 1,200 1,200 Results Containers Sold/Leased 17/113 501150 34/96 25/100 Transfer Station Cost per Ton $28.85 $28.85 $29.20 $29.20 181 Public Works Department Solid Waste Division Residential Collections Program Fund 5500 - Solid Waste Program 5020 Program Mac iRt orn. Obj!-,ctives. and Analysis: The Residential Collections Program has the objective to provide efficient and safe collection of solid waste from each residence in the City. The Residential Program provides waste collection to 17,204 residences in the City each year. The residential sector produces approximately 12,000 tons of waste per year, which accounts for 35% of the City's total waste stream. Residential collection is provided with five two -man routes utilizing a residential fleet of five rear -loaded vehicles and two rear -loaded vehicles for back up. The waste is collected at the curb with the exception for residents with exemptions. Once collected, all of the waste is disposed of at the City's Transfer Station. This program also services our bulk pickup and fill -a -truck programs. Bulk collection includes such items as furniture, beds, carpet, brush, appliances, etc. The fill -a -truck program consists of placing a dump truck at a requested location to be filled by a resident and then the waste disposed of by the City. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff _ Full -Time Equivalent Positions 21.00 15.00 15.00 15.00 Program Expenditures Personnel Services $ 456,134 $ 322,949 $ 322,949 $ 358,473 Materials and Supplies 39 350 350 72,000 Services and Charges 727,752 744,528 637,637 641,521 Maintenance 37,784 35,485 35,485 36,982 Capital 2,806 5,765 4,150 4,150 Depreciation 0 1,200 1,200 1,049 $ 1,224,515 $ 1,110,277 $ 1.001,771 $ 1,114,175 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Households Collected 14,736 17,204 15,750 17,204 Residential Routes 8 5 5 5 Tons of Waste Collected/Year 10,854 12,000 11,250 12,000 Number of Households/Route 3,000 3,440 3,200 3,440 Households Served/Day 3,750 4,301 4,015 4,301 Exemptions/Back-Door Service 260 300 262 300 Results Transfer Station Cost per Ton $28.85 $28.85 $29.20 $29.20 182 Public Works Department Solid Waste Division Recycling Program Fund 5500 - Solid Waste Program 5060 Pram_ cr' tion. Obi ivesAnalvsis;_ The purpose of the Recycling Program is to divert the maximum amount of material from the landfill for reuse purposes. The services provided by the City include: the recycling of newspaper, office paper, and computer paper; clear, green, and brown glass; aluminum, steel, and tin cans; plastics; paperboard; yard waste; used motor oil; and scrap metal. Other services are providing public education about hazardous waste and solid waste management information and assistance to local businesses and industries. The residential sector is offered curbside collection of recyclable materials commingled in a blue bag. Once collected, this material is delivered to a private company for processing. The commercial sectors are offered drop-off stations, blue bag program, white ledger recycling and commercial cardboard. These materials are collected and taken to the City Recycling Center for processing and marketing. Drain oil is collected at the Recycling Center. Educational efforts include: speaking to schools, civic clubs, church groups, etc.; producing pamphlets, brochures, and television programs about recycling; and interacting with the media. Businesses are assisted by identifying what materials can be recycled, how to collect and prepare them, making arrangements to market them, and estimating the costs of recycling. In 1998, a Public Works Crew Leader and three Recycling Maintenance Worker IV's have been added for curbside recycling program changes. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 2.00 6.00 6.00 10.00 Program Expenditures Personnel Services $ 70,315 $ 162,619 $ 162,619 $ 270,326 Materials and Supplies 76,921 91,200 91,200 91,200 Services and Charges 97,772 172,202 172,202 252,977 Maintenance 5,984 9,800 9,800 9,800 Capital 5,881 35,728 35,703 107,575 Depreciation 16,129 115,624 115,624 113,962 $ 273,002 $ 587,173 $ 587,148 $ 845,840 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Newspaper Recycled (Tons) 134 175 223 200 Glass Recycled (Tons) 86 150 121 150 Aluminum Recycled (Tons) 2 7 5 7 Office Paper Recycled (Tons) 12 43 50 Mixed Paper Recycled (Tons) 54 60 Plastic Recycled (Tons) 7 8 6 8 Commingled Recycl Mtrls (Tons) 1,925 2,200 2,262 2,500 Drain Oil Recycled (Gallons) 900 1,200 1,000 1,200 Cardboard 259 254 275 Results Diverted from Landfill (Tons) 3,313 3,752 3,968 4,450 Landfill Costs Avoided $95,580 $108,245 $114,483 $128,383 183 Public Works Department Solid Waste Division Composting Program Fund 5500 - Solid Waste Program 5070 The purpose of the Composting Program is to divert 100% of the greenwaste material from the landfill for reuse purposes. The services provided by the City include: receiving all yardwaste brought in by City crews, citizens, non-residents, and landscapers; processing the yardwaste into compost or mulch; distributing the material; and providing advice. The City offers curbside collection of residential yardwaste to each household for a $2/month subscription fee. Solid Waste crews bring in bagged grass and leaves and bundled brush from our yardwaste subscription program. The grass and leaves are then moved to windrows for composting and monitored and turned to facilitate composting. The compost is finished in about 3 months. Twice per year compost is distributed to citizens. The brush is ground into mulch in a tub grinder and is distributed to the public. All distributions are limited to Fayetteville residents only and on a first -come, first -serve basis. Wood that is too large to grind is given away as firewood. Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Program Staff Full -Time Equivalent Positions 3.00 4.00 4.00 4.00 Program Expenditures Personnel Services $ 90,157 $ 105,886 $ 105,886 $ 113,170 Materials and Supplies 238 2,550 2,450 2,450 Services and Charges 105,204 130,313 129,813 143,960 Maintenance 40,993 4,600 3,584 4,704 Capital 184 8,650 8,650 2,650 $ 236,776 $ 251,999 $ 250,383 $ 266,934 Performance Measures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Demand/Workload Brush Received (Cu Yds) 7,063 8,710 5,751 6,326 Grass Received (Cu Yds) 2,630 4,391 2,382 2,620 Leaves Received (Cu Yds) 3,371 4,474 1,246 1,371 Results Landfill Costs Avoided $67,280 $82,282 $48,302 $53,132 Diverted from Landfill (Cu Yds) 13,064 15,977 9,379 10,317 Total Revenue $61,050 $55,336 $61,000 $67,100 Compost Sold (Cu Yds) 827 860 860 946 Mulch Distributed (Cu Yds) 2,085 2,404 2,932 3,225 184 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM Since 1988, the City of Fayetteville has produced annually, a five-year Capital Improvements Program (CIP). The CIP examines the infrastructure and capital needs of the City for the next five years. The CIP is reviewed and updated annually to reflect the changing needs of the community and changes in available funding for financing capital projects. The CIP should be considered as a financial planning tool that lists the City's capital improvement projects, and schedules the projects for funding and implementation. The CIP should also be considered one of the primary policy -making instruments utilized by the Mayor and City Council. The City's practice has been to adopt the CIP for the forthcoming five-year period and then incorporate the projects for the following year into the budget process. For example, the 1998 projects in the 1998-2002 CIP are included in the 1998 Budget. The subsequent pages provide a summary of the 1998-2002 Capital Improvements Program listed by fund and by project area followed by a listing of the capital projects which the City plans for 1998. The 1998 projects are in accord with the 1998-2002 Capital Improvements Program document. Further information regarding the capital improvements project process and supporting details for the specific projects is contained in the CIP document. 185 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION Introduction The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure and capital needs of the City for the next five years. The CIP is reviewed and updated on an annual basis to reflect the changing needs of the community and changes in available monies for financing capital projects. The City's philosophy concerning the use of the CIP is that it should be considered as a financial planning tool that lists the City's capital improvement projects, places the projects in a priority order, and schedules the projects for funding and implementation. The CIP should be further considered as a major policy tool for the Mayor and City Council. Financing The City finances capital improvements on essentially a pay as you go basis utilizing revenue from the 1 % City sales tax adopted in 1993, the 1 % Parks Development (Hotel, Motel, Restaurant) sales tax adopted in 1996, and operating revenues from the Airport Fund, Shop Fund, and Water & Sewer Fund. Based on a resolution approved by the City council prior to the passage of the sales tax, a minimum of 75% of the sales tax revenues will be used to assist in funding capital projects. In addition, long-term debt is considered and utilized only when the City faces a project that is of such importance and sufficient financial magnitude as to warrant a bond issue. The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning document that places projects in the Annual Budget whereby funds are appropriated for them by the City Council. Prior to actual initiation of project work, required contracts are presented to the Mayor or City Council, as appropriate, for final approval of expending funds. What Projects Are in the CIP Projects and their cumulative component areas totaling $10,000 or more should be included in the CIP. Projects costing less than $500 are not considered capital and are funded through program operating budgets. Projects that cost between $500-10,000 are handled through the budget process. Attempts will be made to fund these capital items through operating funds. Projects in the CIP can include: • obligations for labor and materials and contractors involved in completing a project, • acquisition of land or structures, • engineering or architectural services, professional studies, or other administrative costs, • expenses for City vehicles and equipment, and • renovating or expanding City facilities, grounds, or equipment. Project Cost Determination All projects are costed in current or 1997 dollars. Then a determination of the year the project is expected start is made. Finally, determination of the projected cost of the improvement is made by referring to "Project Cost Table" that provides the project inflation multiplier to be used for the project in the anticipated project year. Priority Selection of Projects The adopted CIP will rely on priorities defined by the Mayor, City Council, Community, and City staff. As always, criteria such as government imposed mandates, usefulness to the community, and impact on operational expenses, will be reviewed in establishing priorities. A priority ranking is assigned to each project by year and by funding source. Projects for which no funding is projected to be available will be placed on an "Unfunded Projects List", which will identify the cost of the project in 1997 dollars. This list identifies the project as being viable, but one for which no funding is presently available. Unfunded projects may be funded if actual revenue is above projected revenue, if costs on funded projects is below budget, or if another funding source is identified. The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee, and City Council Water & Sewer Committee meetings have been held to obtain committee and public input and guidance regarding parks, streets, bridge and drainage improvements, and water & sewer improvements planned for the next five years. Impact on Operations Cost The majority of the projects planned in the CIP will have a minor impact on operational budgets. Most of the projects planned over the next five years replace high maintenance water lines, sewer lines and street segments. Performing reconstruction of these items will free up maintenance budgets to address areas that currently have a lesser priority. There are a few projects that will have a significant impact on operational budgets. The most significant of these projects are listed below: • Fire Station #6: The new fire station planned for 1998 has an estimated annual cost impact of $500,000 annually. The increased operations cost is primarily due to providing adequate staffing and additional utility expense associated with the facility. • The In -House Pavement Improvements Project will reduce maintenance costs for each street that is overlaid. In addition, this project is projected to save the City more than $100,000 annually over contract pricing for the same work. 187 Organization of the Capital Improvements Program Document The document is organized into three (3) primary sections, as follows: I) Introduction/Summary This section contains the transmittal letter from the Mayor, a CIP overview, and several summary schedules which explain the resources for the CIP and the planned uses of the projects. The most detailed schedule is the Comprehensive Detail, which lists the individual projects, their funding sources, and the year in which they are planned to be initiated. H) Project Details by Funding Source This portion of the document is actually found in six separate tabs, which are broken into the primary sources for the projects. The six tabs are as follows: (1) Airport Fund, (2) Parks Development Fund, (3) Sales Tax Capital Improvements Fund, (4) Shop Fund, (5) Water & Sewer Fund, and (6) Other Funds. Each section includes a priority listing of projects by project type and by year. The priority listing for each year will then denote with an asterisk (*) if the project is a continuing project from the prior year. In addition, a project detail is included for all projects. This detail will provide specific information about each project including: the project title, funding source, year(s) the project is scheduled, a project description and justification, project status, and the impact of the project on operations. A visual aid is included for the project, if appropriate and available. III) Unfunded Projects The CIP document compilation process involves a review of all projects and resources during each update. Every attempt is made to identify as many current and anticipated projects as possible. Resources available are then matched up with as many project requests as possible. Unfortunately, there continue to be significantly more project requests than resources available. This has resulted in an extensive Unfunded Projects List totaling almost $48 million. All projects on this list are considered to be viable projects for which no current funding exists. Capital Improvemem Polie%? The Capital Improvement Program (CIP) is approached as a valuable tool to be used in the development of responsible and progressive financial planning. The program is developed in accordance within the financial policies of the City. The policies and the CIP form the basis for making various annual capital budget decisions and support the City's continued commitment to sound long - range financial planning and direction. The City's official Capital Improvement Policy is as follows: 188 • The City will prepare annually and update a five - year Capital Improvement Program (CIP) which will provide for the orderly maintenance, replacement, and expansion of capital assets. • The CIP will identify long - range capital projects and capital improvements of all types which will be coordinated with the annual operating budget to maintain full utilization of available sources. • When preparing the CIP the City will seek to identify all viable capital projects and capital improvements required during the subsequent five year period. These projects and improvements will be prioritized by year and by funding source. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State and other funding to assist in financing capital projects and capital improvements. • The City will incorporate the reasonable findings and recommendations of the City's Boards, Commissions, Committees, and Citizen task forces, as they relate to capital projects and improvements. • The City will seek input from the public by public hearings in relation to the establishment of projects and projects priorities. CITY OF FAYETTEVILLE, ARKANSAS CIP PROJECT COST TABLE 1998-2002 All capital project requests are first costed in 1997 dollars. Then, a determination will be made as to the year in which the project should be initiated. Once this information was decided, the information in the table below was used to obtain the future year cost of the project. Inflation Recommendations 6% factor - This factor should be used in calculating in all project categories. Year 6% Factor 1998 1.060 1999 1.124 2000 1.191 2001 1.262 2002 1.338 Example: A street project that cost $1,000,000 in 1998 dollars that is expected to be done in 2000 would use the inflation factor of 1.191. To get the expected cost of the project in 2000 dollars multiply $1,000,000 by 1.191, which equals $1,191,000. 190 Project Requests Airport Fund Parks Development Fund Sales Tax Capital Improvements Fund Shop Fund Water & Sewer Fund City Advertising & Promotion Fund Community Dev. Block Grant Fund Off -Street Parking Fund Solid Waste Fund City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Summary of Project Requests & Project Resources By Fund - All Sources 1998 1999 2000 2001 2002 Total $ 1,738,000 $ 1,460,000 $ 1,315,000 $ 720,000 $ 721,000 $ 5,954,000 749,000 760,000 772,000 785,000 797,000 3,863,000 8,894,800 8,449,300 7,772,400 7,965,700 7,982,700 41,064,900 2,399,000 1,920,000 1,992,000 1,572,000 2,226,000 10,109,000 4,881,500 1,762,000 1,412,500 3,406,800 2,710,000 14,172,800 7,500,000 7,500,000 150,000 150,000 150,000 150,000 150,000 750,000 62,500 40,000 40,000 40,000 40,000 222,500 98,000 100,000 91,000 80,000 75,000 444,000 $ 26, 772,800 $ 14,641,300 $ 13, 444,900 $ 14, 119500 $ 14, 001,700 $ 84.080,200 I Resources Available _ 1998 1999 2000 2001 2002 Total 1 Airport Fund $ 1,738,000 $ 1,460,000 $ 1,315,000 $ 720,000 $ 721,000 $ 5,954,000 Parks Development Fund 749,000 760,000 772,000 785,000 797,000 3,863,000 Sales Tax Capital Improvements Fund 8,894,800 8,449,300 7,772,400 7,965,700 7,982,700 41,064,900 Shop Fund 2,399,000 1,920,000 1,992,000 1,572,000 2,226,000 10,109,000 Water & Sewer Fund 4,881,500 1,762,000 1,412,500 3,406,800 2,710,000 14,172,800 City Advertising & Promotion Fund 7,500,000 7,500,000 Community Dev. Block Grant Fund 150,000 150,000 150,000 150,000 150,000 750,000 Off -Street Parking Fund 62,500 40,000 40,000 40,000 40,000 222,500 Solid Waste Fund 98,000 100,000 91,000 80,000 75,000 444,000 $. 26 472,800 $ 14,641 300 $_ 13,544,900 $ 14, 119.500 $ 14,701,700 $ 84,080.200 1 191 Capital Improvement Projects By Project Area - All Sources 1998-2002 (3.4%) Public Safety (7.1%) Airport (12.0%) Sh (21 0%) Sty (3.8%) Bridge, Drainage, & Transportation (8.9%) City Advertising & Promotion ) Other (7.2%) Parks & Recreation (1.0%) Solid Waste & Sewer (0.9%) Community Development Block Grant Project Area Airport Bridge, Drainage, & Transportation Community Development Block Grant City Advertising & Promotion Parks & Recreation Public Safety Shop Solid Waste Street Water & Sewer Other City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program By Project Area - All Sources Five Year Summary 1998 1999 2000 2001 2002 Total $ 1,738,000 $ 1,460,000 $ 1,315,000 $ 720,000 $ 721,000 $ 5,954,000 800,500 690,000 597,000 468,000 648,000 3,203,500 150,000 150,000 150,000 150,000 150,000 750,000 7,500,000 0 0 0 0 7,500,000 1,176,000 1,192,000 1,212,000 1,229,000 1,241,000 6,050,000 603,000 473,000 661,000 554,000 554,000 2,845,000 2,399,000 1,920,000 1,992,000 1,572,000 2,226,000 10,109,000 178,000 172,000 131,000 150,000 173,000 804,000 3,664,100 3,316,300 3,430,400 4,285,700 2,980,700 17,677,200 7,035,500 4,450,000 3,375,500 5,014,800 5,269,000 25,144,800 1,228,700 818,000 6812000 576,000 739,000 4,042,700 $ 26,472,800 $ 14,641,300 $ 13,544,900 $ 14,719,500 $ 14,701,700 $ 84.080,200 192 Capital Improvement Projects Sales Tax Capital Improvements Funding By Project Category 1998-2002 (5.3%) Parks & Recreation Improvements (28.31/6) Street Improvements `1. (1.5%) Transportation Improvements (8.6%) Other Capital Improvements (2.9%) Police Safety Improvements (14.8%) In -House Street Improvements City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Sales Tax Capital Improvements Funding By Project Category Project Category 1998 Fire Safety Improvements Police Safety Improvements Library Improvements Parks & Recreation Improvements Bridge and Drainage Improvements In -House Street Improvements Street Improvements Transportation Improvements Water & Sewer Improvements Solid Waste Improvements Other Capital Improvements o) Solid Waste Improvements .01/6) Fire Safety Improvements (5.8%) Bridge and Drainage (1.2%) Library Improvements r & Sewer Improvements 1999 2000 2001 2002 Total $ 450,000 $ 225,000 $ 400,000 $ 285,000 $ 277,000 $ 1,637,000 153,000 248,000 261,000 269,000 277,000 1,208,000 107,500 87,000 92,000 100,000 111,000 497,500 427,000 432,000 440,000 444,000 444,000 2,187,000 610,000 540,000 435,000 300,000 475,000 2,360,000 963,100 1,646,300 1,082,400 1,146,700 1,215,700 6,054,200 2,701,000 1,670,000 2,348,000 3,139,000 1,765,000 11,623,000 128,000 110,000 122,000 128,000 133,000 621,000 2,154,000 2,688,000 1,963,000 1,608,000 2,559,000 10,972,000 80.000 72,000 40,000 70,000 98,000 360,000 1.121,200 731,000 589,000 476,000 628,000 3,545,200 $ 8,894,800 $ 8, 449,300 $ 7, 772,400 $ 7, 665,700 $ 7, 882,700 $ 41,064,900 193 City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Comprehensive Detail Source/Division Project 1998 1999 2000 2001 2002 Total Request Airport Fund AirPQA1 RcoYements Airport Federal Grant & Local Matches Professional Services Security Access Control System Terminal Ramp Rehabilitation Ramp Expansion Baggage Belt Replacement T-Hangar Unit High Intensity Runway Lights Pavement Maintenance Storm Sewer System Repairs Airfield Marking Parking Lot Expansion Air Cargo Facility Land Acquisition Total Airport Fund Projects Parks Develol2ment Fund Parks&Recreabo21.mnt ye -merits Parks & Rec. Park Land Acquisitions Girls Softball Complex Wilson Pool Improvements Wilson Park Renovation Lake Fayetteville Trail Walker Park Trail / Parking Lot Playground Renovations Mud Creek Tributary Trail Park Restrooms Retrofitting Greathouse Bridge Replacement Walker Park Pavilion Davis Park Gazebo Other Surveys / Boundaries Other Park Improvements Park Facilities - Acquisition/Expansion Tennis Court Improvements - Wilson/Walker Pks Total Parks Development Fund Projects Sales Tax Cal2ital Improvements Fund Eice_S�[el,r�mamYements Fire Fire Station #6 - New Construction Fire Apparatus - Replacement Breathing Air Compressor - Replacement Aerial Ladder Fire Apparatus - Replacement Fire Station #7 - Escrow Funds Pohce-&afety�provements Police Firing Range Improvements PC/Terminal - Upgrade/Replacements Police Emergency Generator Police Handgun Replacements Live Scan Fingerprinting Police Telephone System Upgrade Copy Machine Replacements Dictaphone Upgrade Radio System Replacement - Escrow City Jail Improvements Police Building Improvements Emergency Response Team Vehicle Specialized Police Equipment $ 630,000 $ 1,010,000 $ 600,000 $ 600,000 $ 600,000 $ 3,440.000 45,000 50.000 40,000 40,000 40,000 215,000 110,000 110,000 270,000 270,000 370,000 370,000 90,000 90,000 223,000 223,000 90,000 90,000 72,000 80,000 152,000 238,000 238,000 72,000 81,000 153,000 95,000 95,000 158,000 158,000 350,000 350,000 1.7 88,000 1.4 00,000 1.3 55,000 7 00.000 7 11.000 5.954,000 50,000 50,000 100,000 100,000 100,000 400,000 150,000 150,000 100,000 50,000 150,000 70,000 60,000 60,000 60,000 250,000 50,000 100,000 100,000 100,000 100,000 450,000 79,000 50,000 50,000 179,000 50,000 50,000 50,000 50,000 50,000 250,000 20,000 20,000 10,000 10,000 55,000 55,000 40,000 40,000 15.000 15,000 50,000 50,000 10,000 200,000 200,000 200,000 200,000 810,000 200,000 212,000 75,000 147,000 634,000 200,000 200,000 400,000 749. 000 7 00,000 7 22,000 7 55.000 7 77.000 3. 663.000 450,000 450,000 200,000 200,000 25,000 25,000 250,000 250,000 500,000 150.000 35,000 277,000 462,000 450.000 225 000 400.000 285,000 277.000 1.637.000 123,000 123,000 30,000 15,000 15,000 60,000 80,000 80,000 62,000 62,000 53,000 53,000 34,000 15,000 49,000 19,000 20,000 39,000 39,000 39,000 187,000 100,000 100,000 387,000 154,000 154,000 65,000 65,000 50,000 50,000 47,000 47,000 153.000 248.000 261.000 269.000 277,000 1.208.000 194 7 City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Comprehensive Detail �1 Source/Division Project Library Book PU[fhases-Umpmemenis t Library Book Purchases Carpet Replacement - Children's Department Library Lighting Repair and Renovation Pars_&Recteattonlmproy me is Parks & Rec. Parks Maintenance Complex Lake Fayetteville/Sequoyah Improvements Park Facilities - Acquisition/Expansion Bndae.and.Drainaae_Imptoyements Engineering Miscellaneous Drainage Improvements Drainage Study and Master Plan Lake Lucille Spillway Double Springs Road Bridge Replacement Londonderry Drainage Improvements Ora Drive Drainage Improvements Lake Sequoyah Bridge Improvements In-t "se-S.treeL&_Sidewalklmproyements Public Lands Sidewalk Improvements Street Pavement Improvements Annexation Area - Street Improvements 5 Engineering Street ROW/Intersection/Cost Sharing Improvements & Street Sycamore Street - Leverett to Garland Poplar Street Improvements Old Missouri Road - Old Wire to Joyce Frontage Road and Zion Road Intersection Cleveland Street - Garland to Frisco Plainview Avenue Improvements Rupple Road Area Improvements Gregg Ave. - Hwy. 71 to Mud Creek Bridge Drake Street Extension from Quail Creek to Gregg McCollum Road Improvements Mill Street - Center to Rock Shiloh Drive Extension Salem Area Transportation Improvements Old Wire Road - Township to Highway 45 Old Wire Road - Township to Old Missouri Highway 180 R.O W. - Highway 71 to Gregg I[anSRortation Improvements Traffic Traffic Signal Improvements MUTCD Sign Machine Material Parking Meter Replacement WateL&-aPWeLLrnP M-veM0IS Water/Sewer & Sanitary Sewer Rehabilitation Engineering Water/Sewer Improvements - Annexation Area Township - Water/Sewer Relocations Hyland Park Elevated Tank 1998 1999 2000 2001 2002 Total Request 63,000 87,000 92,000 100,000 111,000 473,000 13,500 13,500 11,000 11,000 107,500 87,000 92,000 100,000 111,000 497,500 352,000 352,000 75,000 75,000 75,000 75,000 75,000 375.000 357,000 365,000 369,000 369,000 1,460,000 427,000 432,000 440,000 444,000 444,000 2,187.000 60,000 70,000 305,000 250,000 325,000 1,010,000 100,000 70,000 130,000 50,000 150,000 500,000 100,000 100,000 150,000 150,000 200,000 200,000 150,000 150,000 250,000 250.000 610,000 540,000 435,000 300,000 475.000 2,360,000 265,000 281,000 298,000 315,500 334,500 1,494,000 698,100 740,300 784,400 831,200 881,200 3,935,200 625,000 625,000 963,100 1,646,30D 1,082,400 1,146,700 1,215,700 6,054,200 200,000 350,000 350,000 350,000 350,000 1,600,000 636,000 636,000 657,000 657,000 202,000 1,259,000 1,461,000 271,000 271,000 85,000 810,000 895,000 150,000 150,000 500,000 500,000 360,000 360,000 150,000 1,010.000 1,160,000 250,000 250,000 83,000 795.000 878,000 655,000 655,000 600,000 600,000 135,000 972,000 1,107,000 106,000 106,000 337,000 337,000 2,701,000 1,670.000 2,348,000 3,139,000 1,765,000 11,623,000 77.000 83,000 93,000 98.000 101,000 452,000 26,000 27,000 29,000 30,000 32,000 144,000 25,000 25,000 128,000 110,000 122,000 128,000 133,000 621,000 2,154,000 1,694,000 1,963,000 1,608,000 1,768,000 9,187.000 814,000 814,000 180,000 180,000 791,000 791,000 2,154,000 2,688,000 1,963,000 1,608,000 2,559,000 10,972.000 195 City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Comprehensive Detail Source/Division Project 1998 1999 2000 2001 2002 Total Request Solid Waste Improvements Composting Site Improvements 80,000 55,000 50,000 185,000 Solid Waste Collection Bins - Curbside 17,000 20,000 50,000 25,000 112,000 Commercial Cart Program 20,000 20,000 Roll -Off Containers 20,000 23,000 43,000 80,000 _ 72,000 40,0 00 70,000 98,000 360,000 41heLCaP11&_IMMYeme11t5 Animal Serv. Animal Shelter Crematory System 29,500 29,500 Animal Shelter Crematory - Individual Cremations 12,600 12,600 Kennel Cage Doors - Woven Wire Replacement 10,000 12,000 22,000 Animal Shelter A/C Replacement 15,000 15,000 Animal Shelter Roof Replacement 20,000 20,000 Building Maint. Building Improvements 475,000 230,000 125,000 165,000 185,000 1,180,000 Cable Admin. PEG Television Center- Equipment 25,000 27,000 29,000 31,000 33,000 145.000 Data Process Voice & Data Communications Wiring - City Hall 24,000 24,000 Microcomputer Replacements 27,500 30,000 33,000 35,000 38,000 163,500 Printer Replacements 59,600 25,000 25,000 30,000 30,000 169.600 Geographic Information System 105.000 167,000 117,000 120,000 140,000 649,000 AS/400 Minicomputer System Upgrades 65,000 75,000 140,000 Local Access Network (LAN) Upgrades 56,000 60,000 116,000 Mayors Admin. Research & High Technology Park - Grant Match 300,000 200,000 500,000 Public Lands Tree Planting Program 53,000 56,000 60,000 63,000 67,000 299,000 Greenhouse 60,000 60,000 1,121,200 731,000 589,000 476.000 628.000 3.545.200 Total Sales Tax Capital Improvements Fund Projects 8.8 44.800 8.4 99,300 7.7 22,400 7.9 55,700 7,982,700 41. 664,goo Shoff Ver,cIes &. Eel pment Fleet Opers. Police/Passenger Vehicles - Repl / Exp 336,000 303,000 376,000 376,000 368,000 1,759,000 Sanitation Vehicles/Equipment - Repl / Exp 766,000 528,000 677,000 135,000 293,000 2,399,000 Light/Medium Utility Vehicles - Repl / Exp 484,000 355,000 296,000 228,000 580,000 1,943,000 Medium/Heavy Utility Vehicles - Repl / Exp 449,000 213,000 172,000 104,000 246,000 1,184,000 Back Hoe/Loaders - Repl / Exp 114,000 106,000 159,000 191.000 261,000 831,000 Tractor/Mower - Repl / Exp 84,000 216.000 154,000 196,000 96,000 746,000 Construction Equipment - Repl / Exp 45.000 45,000 Other Vehicles/Equipment - Repl / Exp 121,000 199,000 158,000 342,000 382,000 1,202,000 Total Shop Fund Projects 2.3 99.000 1.9 00.000 1,9 22,000 1,5 22,000 2, 226.000 10. 009.000 Water & Sewer Fund Improvements o�ents Wastewater Treatment W.W.T.P. Safety Equipment Improvements 6,000 6,000 6,000 6,000 6,000 30,000 Plant Pumps and Equipment 101.000 101,000 101,000 101,000 101,000 505,000 Testing Equipment 9,500 9,500 9,500 9,500 9,500 47,500 Computer System Upgrade/Maintenance 8,500 8,500 8,500 8,500 8,500 42,500 Upgrade/Replace Lift Stations 50,000 50,000 50,000 50,000 50,000 250,000 SMS Access Road Improvements 5,000 5,000 5,000 5,000 5,000 25,000 180,000 180,000 180,000 180,000 180,000 900,000 Water & Sewer Im rop vements Highway 45 East Pump Station & Elevated Tank 2,250,000 2,250,000 Water/Sewer & Engineering Water and Sewer Cost Sharing 130,000 180,000 225,000 225,000 225,000 985,000 Water/Sewer Improvements - Defined By Study 58,000 1,180,800 1,238,800 Double Springs Bridge - Water Relocations 60,000 60,000 Wastewater Treatment Plant - Engineering 1,000,000 1,000,000 Wastewater Collection System - Engineering 1,000,000 1,000,000 Water/Sewer Improvements - Annexation Area 786,000 786,000 East Ridgeway - Water Line Extension 300,000 300,000 Huntsville Road - Water Line Replacements 780,000 780,000 Hinkle Mobile Home Park - Water Line Repl. 180,000 180,000 Water and Sewer Operations/Services Center 1,373,000 180,000 1,553,000 Water/Sewer System Upgrade - Mt. Sequoyah 1,825,000 1,825,000 4,498.GGO 1,266.000 1,005,000 2,958,800 2,230,000 11,957,800 196 Source/Division Project Water & Sewer SetY1ce8Improvements W/S Services Water Meters Backflow Prevention Assemblies Water & Sewer Rate/Operations Study City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Comprehensive Detail 1998 1999 2000 2001 2002 Total Request 192,000 204,000 215,000 253,000 285,000 1.149,000 11,500 12,000 12,500 15,000 15,000 66,000 100.000 100,000 203,500 316,000 227,500 268,000 300,000 1,315,000 Total Water & Sewer Fund Projects 4,881,500 1,7 22,000 1.4 22.500 3,406.800 2.7 00,000 14, 772.800 City Advertising & Promotion Fund City_Adveiising-&Promobon EundAmprovements Adv. & Pro. Town Center / Parking Garage 7,500,000 7,500,000 Total Community Development Block Grant Fund Projects 7,500.000 7,500.000 Community Development Block Grant Fund CDmmuni"eYe1o=ent1mtuoYement5 C.D. Target Area Improvements 150,000 150,000 150,000 150,000 150,000 750,000 Total Community Development Block Grant Fund Projects 150.000 1 00.000 150.000 150.000 550.000 550.000 Off -Street Parking Fund Qft-SLreet Pari.!oglmptovemenis Traffic Parking Meter Replacement Parking Deck Rehabilitation Total Off -Street Fund Projects Solid Waste Fund S.olid_Wa.sWelr=Yements Solid Waste Curbside Recycling Improvements Dumpster Lease Program Total Solid Waste Fund Projects Airport Fund Parks Development Fund Sales Tax Capital Improvements Fund Shop Fund Water & Sewer Fund City Advertising & Promotion Fund Community Development Block Grant Fund Off -Street Parking Fund Solid Waste Fund 22,500 22,500 40,000 40.000 40,000 40,000 40,000 200,000 62,500 40.000 00.000 40.000 00.000 222,500 98,000 50,000 50,000 50,000 50,000 298,000 50,000 41,000 30,000 25,000 146,000 98,000 1 00,000 91,000 80 000 75, 000 444,000 P19Jects j5 It Fund - AU SourcP,g 1,738,000 1,460.000 1,315,000 720,000 721,000 5,954,000 749.000 760,000 772,000 785,000 797,000 3,863,000 8,894,800 8,449,300 7,772,400 7,965,700 7.982.700 41,064.900 2,399,000 1.920,000 1,992,000 1,572,000 2,226,000 10,109,000 4,881,500 1,762,000 1,412,500 3,406,800 2,710,000 14,172,800 7,500,000 7,500,000 150,000 150.000 150,000 150,000 150,000 750,000 62,500 40,000 40,000 40,000 40,000 222,500 98,000 100,000 91,000 80,000 75,000 444,000 $ 26,472,800 $14,641,300 $ 13,544,900 $ 14,719.500 $ 14,701,700 $ 84,080,200 197 City of Fayetteville, Arkansas 1998 Capital Budget Fund / Program / Category City Advertising & Promotion Fund (2120) 9120 City Advertising & Promotion Expense Off -Street Parki_ng_Eund (21301 9130 Off -Street Parking Expense Project Title Town Center / Parking Garage $ Parking Deck Rehabilitation Parking Meter Replacement Community Development Block Grant Fund (21801 4990 Community Development Capital Target Area Improvements Perks Development Fund =I Q) 9250 Parks Development Capital Sa1es_Tax CapitaL1mP-LmmeRts Fund f447Q) Fire Safety Improvements Police Safety Improvements Library Book Purchases & Improvements Parks and Recreation Improvements Davis Park Gazebo Girls Softball Complex Greathouse Bridge Replacement Lake Fayetteville Trail Mud Creek Tributary Trail Other Park Improvements Other Surveys / Boundaries Park Land Acquisitions Park Restrooms Retrofitting Playground Renovations Walker Park Pavilion Walker Park Trail / Parking Lot Wilson Park Renovation Wilson Pool Improvements Fire Station #6 - New Construction Firing Range Improvements PC/Terminal - Upgrade/Replacements Book Purchases Carpet Replacement - Children's Department Library Lighting Repair and Renovation Lake Fayetteville/Sequoyah Improvements Parks Maintenance Complex 1998 Budget 7.500.000 7,500,000 40,000 22,500 62,500 150,000 150,000 15,000 150,000 55,000 50,000 20,000 10,000 50,000 50,000 10,000 50,000 40,000 79,000 70,000 100,000 749,000 450,000 450,000 123,000 30,000 153,000 83,000 13,500 11,000 107,500 75,000 352,000 427,000 198 City of Fayetteville, Arkansas 1998 Capital Budget Fund / Program / Category Project Title 1998 Budget Bridge and Drainage Improvements Double Springs Road Bridge Replacement 150,000 Drainage Study and Master Plan 100.000 Lake Lucille Spillway 100,000 Londonderry Drainage Improvements 200,000 Miscellaneous Drainage Improvements 60,000 610,000 In -House Street & Sidewalk Improvements Pavement Improvements 698,100 Sidewalk Improvements 265,000 963.100 Street Improvements Cleveland Street - Garland to Frisco 85,000 Frontage Road and Zion Road Intersection 271,000 Old Missouri Road - Old Wire to Joyce 202,000 Plainview Avenue Improvements 150,000 Poplar Street Improvements 657,000 Rupple Road Area Improvements 500,000 Street ROW/Intersection/Cost Sharing Improvements 200,000 Sycamore Street - Leverett to Garland 636,000 2,701,000 Transportation Improvements MUTCD Sign Machine Material 26,000 Parking Meter Replacement 25,000 Traffic Signal Improvements 77,000 128,000 Water and Sewer Improvements Sanitary Sewer Rehabilitation 2,154,000 2,154.000 Solid Waste Improvements Composting Site Improvements 80,000 80,000 Other Capital Improvements Animal Shelter Crematory - Individual Cremations 12,600 Animal Shelter Crematory System 29,500 Building Improvements 475,000 Geographic Information System 105,000 Kennel Cage Doors - Woven Wire Replacement 10,000 Microcomputer Replacements 27,500 PEG Television Center - Equipment 25,000 Printer Replacements 59,600 Research & High Technology Park - Grant Match 300,000 Tree Planting Program 53,000 Voice & Data Communications Wiring - City Hall 24,000 1,121,200 Water & Sewer Fund (5400) 1820 Meter Operations Water Meters 192,000 192,000 199 City of Fayetteville, Arkansas 1998 Capital Budget Fund / Program / Category 1830 Meter Maint. & Backflow Prevention 5600 Capital Water Mains 5100 WWTP Operations 5800 W WTP Capital Solid Waste Fund (5500) 5060 Recycling A.irRQrtFund (55-550) 3960 Airport Capital Shop Fund (9700) 1920 Fleet Operations Capital Project Title Backflow Prevention Assemblies Double Springs Bridge - Water Relocations Highway 45 East Pump Station & Elevated Tank Wastewater Collection System - Engineering Wastewater Treatment Plant - Engineering Water and Sewer Cost Sharing Water/Sewer Improvements - Defined By Study Upgrade/Replace Lift Stations Computer System Upgrade/Maintenance Plant Pumps and Equipment Safety Equipment Improvements SMS Access Road Improvements Testing Equipment Curbside Recycling Improvements Baggage Belt Replacement Federal Grant & Local Matches Professional Services Ramp Expansion Security Access Control System Terminal Ramp Rehabilitation T-Hangar Unit Back Hoe/Loaders - Repl / Exp Construction Equipment - Repl / Exp Light/Medium Utility Vehicles - Repl / Exp Medium/Heavy Utility Vehicles - Rep] / Exp Other Vehicles/Equipment - Repl / Exp Police/Passenger Vehicles - Repl / Exp Sanitation Vehicles/Equipment - Repl / Exp Tractor/Mower - Repl / Exp Total Capital Improvements Program - 1998 Projects 1998 Budget 11,500 11,500 60,000 2,250,000 1,000,000 1,000.000 130,000 58,000 4A98.000 50,000 50,000 8,500 101,000 6,000 5,000 9,500 130,000 98,000 98,000 90,000 630,000 45,000 370,000 110,000 270,000 223,000 1,738,000 114,000 45,000 484,000 449,000 121,000 336,000 766,000 84,000 Z,.syy,000 $ 26,472,800 070 City of Fayetteville's Debt Position The City of Fayetteville has established a practice and policy of paying for all capital projects and capital improvements on a pay-as-you-go basis using current revenues, whenever possible. If a project or improvement is of sufficient size and need that it cannot be financed with current revenues, long-term debt will be recommended. The basis for this policy is that the City has maintained a commitment to infrastructure improvement and maintenance. The City also considers the cost versus the benefits of debt financing. A recommendation is made only when the benefits outweigh the costs. The City's debt policy also states that the City will also attempt to refinance outstanding debt if a determi nation is made that the City will benefit by reduced interest expense over the remaining life of the bonds. Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal bonds. If the improvements serve the entire area (not just Fayetteville residents), the City may issue bonds supported by various sales tax revenues. This allows the cost to be spread to everyone, including tourists and visitors. The City carefully analyzes each proposed bond issue to determine the need for the improvement, it's useful life, and current and future revenues available to provide debt service. Existing debt service requires resources from both general governmental resources and enterprise fund resources. Bond Ratings The City's debt policy says that the communications will be maintained with the bond rating agencies and that the City will continue to strive for improvements in the City's bond rating. Such communications are vitally important due to the fact that, generally speaking, the higher rating a city has the lower the interest rate that must be paid. As such, the City will periodically confer with the rating agencies to update them on the financial status of the City. The two major investment services for bond ratings are Standard & Poor's Corporation and Moody's Investor Service. The following schedule briefly describes the ratings provided by the respective agencies for municipal bonds. Moody's and Standard & Poor's Credit Ratings for Municipal Bonds Ratings Moody's Standard & Poor's Aaa AAA Aa AA A-] A A Baa-1 BBB & Baa Ba and BB and lower lower Description Best quality, extremely strong capacity to pay principal and interest. High quality, very strong capacity to pay principal and interest. Upper medium quality, and strong capacity to pay principal and interest. Medium grade quality, adequate capacity to pay principal and interest. Speculative quality, low capacity to pay principal and interest. 201 Description of Outstanding Bonds General Obligation Bonds Sales Tax Capital Improvements Refunding, Series 1997: The bonds are special obligations of the City with the sole pledge of twenty percent (20%) of the amounts received by the City from its portion of one percent (10/6) local sales tax levied by Washington County, Arkansas. The proceeds of the bonds were used to refund Series 1986 Sales Tax Capital Improvement bonds, which together with funds contributed by the University of Arkansas, were used to pay costs of acquiring, constructing, and equipping the Walton Performing Arts Center. The refunding bonds are unrated. As a result of the refunding, the City has a projected net present value savings of approximately $311,000 over life of the bonds. The refunding also allowed the City to reduce the final maturity by two years. The original issue amount was $2,610,000. Revenue Bonds Water & Sewer System Refunding and Improvement, Series 1992: The bonds are payable solely from the net revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the bonds were used to refund Series 1985 water and sewer system bonds and to finance the construction of a 42-inch and 36-inch water main from the Beaver Water District Treatment Plant at Lowell, Arkansas to the northern part of the City. The new line runs parallel to an existing 36-inch transmission line constructed in 1970. The bonds are rated "A" by both Moody's and Standard and Poor's. The original issue amount was $10,000,000. Water & Sewer System, Series 1994: The bonds are payable solely from the net revenues derived from the operation of Fayetteville's water and sewer system. The bonds were issued on parity with the Series 1992 water and sewer system bonds. The proceeds of the bonds were used to continue work financed by the 1992 bonds. This includes: (a) construction of two six (6) million gallon water storage tanks; (b) construction of a water connection from the two six (6) million gallon water storage tanks to an existing 24-inch water main in southwest Fayetteville; and (c) construction of a 36-inch water transmission main and 12-inch distribution main in west Fayetteville. The bonds are rated "A" by both Moody's and Standard and Poor's. The original issue amount was $5,500,000. Hotel & Restaurant Gross Receipts Tax Refunding, Series 1995: The bonds are special obligations of the City payable from: (a) amounts received by the City from a 1 % Hotel & Restaurant Gross Receipts tax; (b) certain State turnback revenues received; and (c) revenues from a lease agreement between the City and University of Arkansas. The proceeds of the bonds were used to refund Series 1979 Continuing Education Center revenue bonds, which financed the construction, acquisition, and equipping of a site for a continuing education center in downtown Fayetteville. The bonds are unrated. As a result of the refunding, the City has a projected net present value savings of approximately $324,000 over the remaining life of the bonds. The original issue amount was $2,675,000. 202 City of Fayetteville, Arkansas Bonds Outstanding December 31, 1997 Outstanding Bond Due Interest Description _ Issue Dates Rates Amount General Obligation Bonds Sales Tax Capital Improvements - WAC 1997 1998-2005 4.15-4.65% $ 2,610,000 Revenue Bonds Water & Sewer System Refunding and Improvement 1992 1997-2012 4.15-6.15% 8,500,000 Water & Sewer System 1994 1997-2012 4.90-6.00% 4,590,000 Hotel & Restaurant Gross Receipts Tax Refunding 1995 1996-2004 4.75-5.25% 2,175,000 15,265,000 S 17.875.000 1998 Debt Service Payment Schedule Bond Description Issue Principal Interest Total General Obligation Bonds Sales Tax Capital Improvements - WAC 1997 $ 290,000 $ 115,703 $ 405,703 Revenue Bonds Water & Sewer System Refunding and Improvement 1992 340,000 486,860 826,860 Water & Sewer System 1994 320,000 256,223 576,223 Hotel & Restaurant Gross Receipts Tax Refunding 1995 265,000 110,186 375,186 925,000 853,269 1,778,269 Total Debt Service Payments $ 1,215,000 $ 968.972 $ 2,183,972 203 City of Fayetteville, Arkansas Computation of Legal Debt Margin December 31, 1997 General Obligation Debt Debt margin is a calculation based on the assessed value of property located within the City limits. The debt limit is established by state statute and is limited to 20% of assessed value. 1997 Assessed Value Debt Limit - 20% of Assessed Value General Obligation Bonds Payable Less: Debt Service Fund Total Debt Applicable to Debt Limit Legal Debt Margin 120 100 80 N C O g 60 40 20 0 $ 2,610,000 840,190 $ 512,000,000 102,400,000 1,769,810 $ 100,630,190 Debt Applicable to Debt Limit 1984-1997 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 ® Net Bonded Debt © Debt Limit Enterprise Fund Debt (Revenue Bond Debt) Enterprise fund debt is established by the cash flow for each enterprise fund. For example, Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating and capital as well as provide sufficient resources to meet the annual debt service requirements. Prior to issuing enterprise fund bonds, an analysis of current revenues and expenses is conducted to determine the revenues required to support a bond issue. * Note: The assessed value does not include City, utilities. 204 I 1 1 1 -Communications j City of Fayetteville Organizational Chart Citizens of Fayetteville tngmccnng -AccoUnUng & Aumt Inspccuons Animal Services -Parks & Recreation -Budget & Research -Planning -Budding Maintenance -Solid Waste -Community Development Succt -Data Processing Traffic -Fleet Operations Wastewater Treatment Municipal Court — -Water &Sewer •Pcrxmncl -Purchasing -Water & Sewer Services 205 Officials of the City of Fayetteville, Arkansas Fred Hanna Stephen Miller Kit Williams Cyrus Young Randy Zurcher Trent Trumbo Donna Pettus Len Schaper Heather Daniel Jerry Rose Heather Woodruff Rudy Moore Kevin Crosson Mickey Jackson Ben Mayes Nancy Hendricks Richard Watson Elected Officials Department Directors 11;u�:�g�•mrnt staff Mayor Ward 1, Position 1 Ward 1, Position 2 Ward 2, Position I Ward 2, Position 2 Ward 3, Position 1 Ward 3, Position 2 Ward 4, Position I Ward 4, Position 2 City Attorney City Clerk/Treasurer Municipal Judge Public Works Director Fire Chief Administrative Services Director Assistant to the Mayor Police Chief Accounting Manager Marilyn Cramer Environmental Affairs Admin. Cheryl Zotti Airport Manager Dale Frederick Facilities Superintendent Harold Dahlinger Animal Services Director Olivia Horn Fleet Operations Supt. William Oestreich Asst. to the Admin. Ser. Dir. Brian Swain Inspections Director Bert Rakes Asst. Public Works Director Charles Venable Internal Auditor/Grant Aect. Yolanda Fields Budget Coordinator Steve Davis Municipal Court Head Clerk Dena Stockalper Cable Administrator Marvin Hilton Parks Superintendent Vacant City Engineer Don Bunn Personnel Director Don Bailey City Planner Alett Little Purchasing Officer Peggy Vice City Prosecutor Casey Jones Street Superintendent Randy Allen Communications Supervisor Kathy Stocker Traffic Superintendent Perry Franklin Community Dev. Director Jan Simco Water & Sewer Service Supt. Jim Smith Data Processing Manager Scott Huddleston Water & Sewer Maint. Supt. David Jurgens 206 City of Fayetteville, Arkansas Personnel Summary Full Time Equivalent Basis 1995 1996 Department F..m&vices Employees General Government 31.70 34.07 Administrative Services 89.80 95.30 Police 111.13 118.13 Fire 69.00 73.00 Public Works 173.63 192.76 Total 475.26 513.26 1997 Emnlovees 38.80 100.30 124.63 76.00 'lnn '7c 1998 Emplovees 39.30 105.80 126.63 85.00 217.76 544.49 = 574.49 * NOTE: Approved during 1997 were three Custodians for the Airport Division, two Grant Funded Police Officers for the Police Department, and three Fire Fighters for the Fire Department. In addition, a Lead Operations Specialist, ten Airport Operations Specialists, and a Senior Clerk Typist for the Airport Division were eliminated in 1997. This was due to the Fixed Base Operations of the Airport being contracted out instead of being performed in-house. 800 600 a 0 a 400 E w 200 0 Personnel Summary by Year 1995 1996 1997 1998 Year M Total Employees Total Employees by Department Full Time Equivalent Basis 250 - 200 _ N I 150 0 n LE 100 ! j E •. 50 ��1 �� •' 0 General Government Police Administrative Services Fire �M 1995 0 1996 M 1997 0 1998 I Public Works 207 CITY OF FAYETTEVILLE PERSONNEL VARIATION SUMMARY Division Additions Animal Services 1.00 Animal Caretaker' City Prosecutor 0.50 Work Study' - Fire 9.00 Firefighters' Municipal Court 0.50 Deputy Court Clerk' Parks & Recreation 1.00 Parks Superintendent' 1.00 Public Works Crew Leader' 1.00 Maintenance Worker III' 1.50 Gymnasium Supervisors' Police 2.00 Police Officers 6 Solid Waste 1.00 Public Works Crew Leader' 3.00 Recycling Maintenance Worker IV's' Street 1.00 Field Service Representative' Public Lands Maintenance 2.00 0.50 Water & Sewer Services 1.00 1.00 1.00 1.00 Maintenance Worker III's' Senior Clerk -Typist' Water & Sewer Service Technical Supervisor 10 Senior Customer Service Representative 10 Meter Maintenance Worker 10 Customer Service Representative 10 Water & Sewer Maintenance 1.00 Public Works Crew Leader " 30.00 Total Additions 0.00 Total Deletions 30.00 Net Additions Deletions KIP., Notes to the Personnel Variation Summary 1) An Animal Caretaker position is being added due to increased usage of the Animal Shelter. This is primarily due to the animal sheltering agreements the City has entered into with Washington County and seven other Washington County cities. The position is funded in the General Fund. 2) A part-time Work Study is being added to the City Prosecutor Division. The position is funded with a reallocation of overtime and is funded in General Fund. 3) Nine firefighter positions are being added to the Fire Department and are included in this budget. The positions are needed to open Fire Station #6, which is scheduled to be constructed in 1998. Additionally, funding for three firefighter positions approved during 1997 is included in the 1998 Budget. These positions are funded in General Fund. 4) A part time Deputy Court Clerk is being added to the Municipal Court Division to provide bilingual communication for Municipal Court. This '/2 position will be combined with the '/z position approved for 1997. The position is funded in General Fund. 5) A Parks Superintendent, a Public Works Crew Leader, a Maintenance Worker III and one and ''/z Gymnasium Supervisors are being added to this budget. These positions are funded in General Fund and Parks Development Fund. 6) Two Motorcycle Police Officers are being added to the Police Department in this budget. Additionally, funding to continue two positions approved by City Council during 1997 is included in this budget. The Bike Patrol position and the School Resource Officer approved in 1997 were initially funded with grant funds. These positions are funded in General Fund. 7) A Public Works Crew Leader and three Recycling Maintenance Worker IV's are included in this budget. These positions are for changes in the City's residential curbside recycling program. These positions are funded in Solid Waste Fund. 8) A Field Service Representative is being added to the Street Division to help enhance the Street overlay program. This position is funded in Street Fund. 9) Two Maintenance Worker III's and a part-time Senior Clerk Typist are being added to the Public Lands Maintenance Division to assist in the in-house sidewalk program. These positions are funded in Street Fund and General Fund. 10) A Water & Sewer Service Technical Supervisor, a Senior Customer Service Representative, a Meter Maintenance Worker and a Customer Service Representative are being added to Water & Sewer Services Division. These positions are needed because of increased growth in utility customers. The positions are funded in Water & Sewer Fund. 11) A Public Works Crew Leader is being added to Water & Sewer Maintenance Division to assist with in-house projects. This position is funded in Water & Sewer Fund. 209 Fayetteville Community Overview HISTORY The early settlers of Fayetteville would be amazed at the vast development that has evolved from the humble origin of the commu- nity. The earliest recorded history of the City came from Frank Pierce in about 1819. A hunter and trapper, Pierce is believed to be the first American of European descent to visit the area, coming within 2 miles of the City's cur- rent location. By 1828, several families began to locate near Fayetteville. The City grew rapidly, and in 1829, a courthouse and post office were built. Fay- etteville achieved town status in 1835, was sur- veyed into lots sold at • Fayette public auctions over the next two years, and by 1841, had a population of 425. Although it played host to both the Confeder- ate and Union Troops dur- ing the Civil War (1861- 65), Fayetteville survived the war to become one of the most important centers for commerce and learning in Arkansas. By 1870, Fay- etteville became an incorporated city. Recov- ery from the devastating effects of the Civil War was slow; however, a very positive event occurred when the City was chosen as the site for the Arkansas Industrial University. This school opened in January 1872 and became the University of Arkansas in 1899. LOCATION The City of Fayetteville, also the County Seat of Washington County, is located in the north- west corner of Arkansas. It is approximately 30 miles east of the Oklahoma border and 50 miles south of Missouri. Sitting near the tallest of the mountains in the Ozark Mountain Range, the City enjoys four distinct and beautiful seasons in a climate that for decades has drawn a variety of individuals seeking a special envi- ronment to live, work, and raise their families. POPULATION / SIZE From 1960 to 1990, Fayetteville more than doubled in size growing from a population of 20,274 to 42,099. The City has also experi- enced remarkable growth over the past six years. The 1980 population was 36,608; 1990 was 42,099; current population from a 1996 Special Census is 52,976; and Year 2000 population is projected at 62,100. Over ville ; the 20-year span of 1980- 2000, the projected popu- lation increase is almost / 70%. Based on the 1990 Cen- sus, Fayetteville is the fifth largest city in Arkansas. For an idea of Fayetteville's growth in size alone, the City currently en- compasses 43.39 square miles or 27,700 acres; in 1870, the original town encompassed only 1,116 acres. ECONOMIC CONDITIONS Fayetteville's unemployment rate has histori- cally been low and has remained below 3% since 1994. The per capita income has grown an impressive 75% since 1982. The significant economic growth has been fueled by the phe- nomenal growth of Wal-Mart, Tyson Foods, J.B. Hunt Transport, and other locally -based companies. Fayetteville is known as the busi- ness center for Northwest Arkansas. Aggres- sive in dealing with its growth, the City has anticipated future growth. A goal of the eco- nomic development philosophy is to not only encourage and support new business, but to direct the growth into areas compatible with 210 existing industry and the economic base. In addition, initiatives such as the completion of the City's General Plan 2020 and the Capital Improvements Program, a 5-year plan updated and revised annually as a planning tool for infrastructure and other capital improvements, allow for enhanced capability to meet the ever- increasing needs of Fayetteville citizens. EDUCATION Fayetteville is home to the principal campus of the University of Arkansas system, which has contributed to higher education in the area for 125 years. The University contributes a dual role to the economic well-being of the commu- nity by drawing new industry to the area by its research resources and by serving as a labor pool with a wealth of highly -educated people. Its programs in teaching, research, and public service are constant stimulants to educational and cultural advancement of the region. Many new industries locate to the area because of the University, and many employ the newly -gradu- ated students. The University forms one of the strongest supports of the local economy; be- sides economic input generated from the Uni- versity payroll, students (enrollment is cur- rently about 15,000) spend over $25 million per year with local businesses. The University has also developed the Genesis Program to advise, incubate, and develop new products and businesses, principally in highly -technical disciplines. Many of these new businesses remain in Fayetteville following initial devel- opment. The University's entry into the South- eastern Conference continues to expand its exposure and to further stimulate a steadily thriving visitor/tourism phenomenon in Fayetteville. The recently completed Bud Walton Arena, along with the new poultry research center and other construction valued at more than $100 million, will serve to further augment campus diversity and integrity. A cooperative effort involving the City, Univer- sity, and private donors have constructed a performing arts center complex that serves the region and University population alike. The Walton Arts Center opened in April 1992 with three theaters for the performing arts, an art gallery, studios for dance and art, teaching spaces for multi -disciplinary arts, and an out- door pavilion. The Center derives some of its operating funds from a perpetual endowment fund established by the City and the University. In addition to the University, the Fayetteville Public School system offers an excellent edu- cational environment and includes ten elemen- tary schools, two junior -high schools, and two high schools. There are also private and paro- chial schools and facilities for developmentally -disabled children in the City. TRANSPORTATION The continued development of U.S. Highway 71 as a Federal Interstate Highway (south to Interstate 40 at Alma) scheduled for comple- tion in 1999 and the completion of the four - lane upgrade of Highway 412 from Interstate 44 in Tulsa place the City in the fast lane for continued growth into the 21 st Century. Other available ground transportation in the area includes rail -freight service through Arkansas & Missouri Railroad, daily bus service through Jefferson Bus Lines, and a number of excellent motor -freight carriers. In addition to ground transportation, the City offers excellent air - passenger service; five airlines operating through the Municipal Airport (Drake Field) currently serve all of Northwest Arkansas. MEDICAL FACILITIES Two major hospitals in Fayetteville, the Wash- ington Regional Medical Center and the Veter- ans Administration Hospital, serve as outstand- ing medical facilities for the region. The community is also home to the North Hills Medical Park, a complex providing extensive state-of-the-art medical, dental, and surgical needs; the Northwest Arkansas Rehabilitation Hospital for postoperative and corrective rehabilitation needs; the Charter Vista Hospital providing treatment of mental disorders and chemical dependencies; and Community Bio- Resources, Inc., a blood plasma center entering 211 Fayetteville into the realm of high-technology biomedical research. ENVIRONMENT/RECREATION Realizing that the area's natural beauty is an asset which encourages both growth and tour- ism, the City takes a proactive approach in preservation of a clean environment. The Parks & Recreation Division tends not only to numerous parks and ballfields, but has in its care many large recreational areas and three lakes for sports and recreational enthusiasts of all kinds and ages. A tertiary wastewater treatment system went online in 1988 and can provide for wastewater needs of the community for the foreseeable future. A comprehensive sewer system study is currently underway to identify projected wastewater treatment needs over the next 20 to 50 years. In 1996, a new state-of-the-art Solid Waste Transfer Station and Recycling Facility went into operation and is designed to meet solid waste needs well into the future. The City already had one of the most effective recycling programs in the State, and the new facility will allow for even more effective recycling management. OTHER EVENTS AFFECTING THE FU- TURE • The Chamber of Commerce Economic De- velopment Department instituted an Interna- tional Trade Development and Promotion Subcommittee and established a foundation to begin trade talks with Mexico, Canada, and Israel. A trade mission to Mexico has already taken place. • Expanded water transmission lines for Fay- etteville and the surrounding area is being constructed. • A planned Regional Airport expected to be in operation by 1998 will provide still an- other venue for accelerated economic growth. • The "Lights of the Ozarks Festival" has enjoyed five successful years continually getting bigger and better each year. During the holiday season, Fayetteville comes to life as merchants and residents City-wide illumi- nate the winter nights with over 350 miles of lights. • According to the Quarterly Cost of Living Index, Fayetteville has consistently regis- tered about 10% below the national cost of living. • A recent broad expansion of the Northwest Arkansas Mall has given the region excellent shopping, making it competitive with the larger city malls. • Plans for a new Town Center / Exhibit Hall are proceeding. • A successful grant application to Southwest- ern Bell Telephone Company resulted in the installation of a $610,000 "Fiber Optics Hub" in the planned High Technology Park, creating the first "Fiber park" in Arkansas. It will be served by a high-speed, high -capac- ity communications link. This link is in- tended as a magnet for recruiting high -wage, information -based companies. CONCLUSION The City of Fayetteville, Arkansas, is a collec- tive association of over 52,000 people in a region with a population base of over 250,000. The City has progressed through many stages of development. It is a vibrant community with transportation and industrial expansion un- imagined in earlier times. The high -quality of standards set and maintained by the City and resultant high quality of life are paramount to its citizens and assures a dynamic future —the spirit which sustained the early settlers lives in Fayetteville. 212 1997 MISCELLANEOUS STATISTICAL DATA Date of Incorporation - August 23, 1870 Form of Government - Mayor/Council Area (Sq.. Miles) - 43.97 Fire Protection Sewer Stations 5 Miles of Sanitary Sewers 425 Uniformed Employees 84 Average Daily Treatment (Gallons) 11,475,000 Police Protection Stations 1 Public Educational System Uniformed Employees 84 Elementary 10 Junior High 2 Parks & Recreation High School 2 Number of parks 52 Full -Time Equivalent Teachers 544 Number of playgrounds 29 Registered Students 7,778 Number of tennis courts: Lighted 4 Building Permits Unlighted 8 Year Number Value Number of basketball goals 88 Number of softball/baseball fields 17 1997 365 $59,288,194 Number of community centers 4 1996 595 64,057,664 Number of swimming pools 2 1995 670 90,946,650 Number of soccer fields 12 1994 709 97,389,564 Number of volleyball courts 10 Number of recreational complexes 2 1993 651 87,005,237 Acres: 1992 473 56,279,064 Developed Land 2,283 1991 353 40,132,613 Undeveloped Land 229 1990 298 36,434,671 Water 739 1989 238 21,483,018 Streets 1988 278 21,341,739 Street Miles: - Graded and Surface Treatment 1.88 tinemplo� ment Rate (%) - Paved (Concrete and Asphalt) 313.74 Year Rate 1997 2.5 Water Water Meters 25,189 1996 2.5 Beaver Water District Pumping 1995 2.4 Capacity (Gallons) 80,000,000 1994 2.7 Pumping Capacity to Fayetteville 1993 3.0 (Gallons) 25,000,000 1992 3.7 Average Daily Consumption 12,900,000 Miles of Water Mains 460 1991 3.9 Fire Hydrants 1,600 1990 4.0 213 GLOSSARY ACCOUNT GROUP. A self -balancing set of accounts which are not a fund or a fiscal entity. General Fixed Assets Account Group and General Long -Term Debt Account Group are such examples. ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report information on the financial position and operations of a governmental unit or any of its funds. AD VALOREM. A basis for levy of taxes upon property based on value. AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an agent for others. APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes. ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result of past transactions or events. BOND. A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or sold. BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value. BONDED DEBT. The portion of indebtedness represented by outstanding bonds. BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given period and the proposed means of financing them. BUDGET CONTROL. The control or management of the approved Budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. BUDGET DOCUMENT. The instrument used by the budget -making authority to present a comprehensive financial program to the appropriating body. BUDGET MESSAGE. A general discussion of the proposed budget as presented in writing by the Mayor to the City Council. The message contains an explanation of the principal budget items and recommendations regarding the financial policy for the coming year. CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive, and have physical presence such as buildings, roads, sewage systems, etc. CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater than five hundred dollars, and estimated life or usefulness of one or more years, including land, interest therein and including constructions, enlargements, and renovations. 214 GLOSSARY, (continued) CAPITAL IMPROVEMENT FUND. A fund created to accumulate revenues from current taxes levied for major repairs and maintenance to fixed assets of a nature not specified at the time the revenues are levied. CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting capital outlay decisions that a government expects to make over a five year period. CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets. CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the acquisition or construction of designated fixed assets. CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but not yet completed. CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set aside for known expenses, such as salary increases, but uncertain amounts. CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational units. A group of accounts which cover the above as well as travel and training and other miscellaneous services. DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the principal of maturing material serial bonds, and the required contributions to a sinking fund for term bonds. DEBT SERVICE FUND. A fund established to finance and account for the payment of interest and principal on all general obligation debt, serial and term, other than that payable exclusively from special assessments and revenues from fiduciary and proprietary funds. DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand data enables decision -makers to adjust services and costs to respond to changes in direction for the service. DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall purpose. The City of Fayetteville has been reorganized into five Departments: General Government, Administrative Services, Police, Fire, and Public Works. Each Department has a Director who reports to the Mayor (who is also the Director of General Government). DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear, deterioration, action of the physical elements, inadequacy, and obsolescence. DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose. DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the departmental hierarchy formerly used by the City. Each Division has been assigned to one of the Departments according to the type of activity it performs. For example, the Traffic Division is part of the Public Works Department. In addition, each Division has developed a statement of Goals and Objectives and strategies for obtaining them. EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as productivity increases, and that constituents are satisfied with services. 215 GLOSSARY, (continued) ENCUMBRANCE. An account used to record the estimated amount of contracts, salary commitments and purchase orders that are chargeable to an appropriation. ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominantly self-supporting by user charges. EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis of accounting and designates the cost of goods delivered or services rendered, whether paid or unpaid, including expenses and capital outlays. EXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will benefit the current year. FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee. FISCAL YEAR. A 12-month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings, machinery, furniture, and other equipment. FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a monopoly or permitting the use of public property, usually subject to regulation set by the governing body. FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a summer lifeguard working for four months, or 690 hours, would be equivalent to .33 of a full-time position. FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities, or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE. Fund equity available for appropriation. FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved or designated; the remainder is Fund Balance. GENERAL FIXED ASSETS ACCOUNT GROUP. A self -balancing group of accounts set up to account for the general fixed assets of a governmental unit. GENERAL FUND. A fund used to account for all transactions of a governmental unit that are not accounted for in another fund, such as police and fire services. GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self -balancing group of accounts set up to account for long-term debt which is legally payable from general revenues. 216 GLOSSARY, (continued) GOAL. A goal is a statement of desired conditions to be maintained or achieved through the efforts of an organization. Actual total achievement may be impossible, but the goal is a standard against which to measure progress toward ideal conditions. A goal is a definition of results toward which the work of the organization is directed. GOVERNMENTAL FUND. A generic classification adopted by the National Council on Governmental Accounting to refer to all funds other than proprietary and fiduciary funds. General fund, special revenue funds, capital projects funds, debt service funds, and special assessment funds are all examples of governmental fund types. GRANT. A contribution by one governmental unit to another unit. The contribution is usually made to aid in the support of a specified function or for the acquisition or construction of fixed assets. INCOME. A term used to represent the excess of revenues earned over the expenses incurred in carrying on a enterprise operation. INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and shared revenues are types of intergovernmental revenue. INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities furnished by a designated department to other departments. Amounts expended by the fund are reestablished from either operating earnings or by transfers from other funds. INVESTMENT. Securities held for the production of income in the form of interest and dividends. LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a particular entity to transfer assets or provide services to other entities in the future as a result of past transactions or events. LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each Division. LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance. MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting. Revenues are recognized in the period in which they become both available and measurable. Expenditures are recognized at the time a liability is incurred. NET INCOME. A term used in governmental enterprise to designate the excess of total revenues over total expenses. NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not directly related to supplying the basic service by a governmental enterprise. NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of such enterprises. 217 GLOSSARY, (continued) OBJECT CODE. Expenditure classification according to the types of items purchased or services obtained; for example, personnel services, materials and supplies, contractual service, and capital. OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified period of time. It states in measurable and quantitative terms the results to be achieved within a specified time and plans the incremental steps to achieve the goal. OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the fund that makes expenditures. ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit measures, performance budgets are believed to express official and citizen interest in the managerial value of efficiency. PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of service provided. Performance measures include a measurement of Demand, Workload, Productivity, and Effectiveness. PROGRAM. Operating units within a Division. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program budgeting is believed to express official and citizen interest in planning and in the effective use of resources. PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be made within a specified period of time in reducing the gap between real conditions and the ideal conditions described in the Program Description. It states in measurable quantitative terms the results to be achieved within a specified time and plans the incremental steps to achieve them. PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the cost of adding more service or savings realized from reductions in service. PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type" funds. Examples are enterprise and internal service funds. RESERVE. An account that records a portion of the fund equity that must be segregated for some future use and which is not available for further appropriation or expenditure. RESIDUAL EQUITY TRANSFERS. Additions to or deductions from the beginning fund balance of governmental funds. 218 GLOSSARY, (continued) RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have been retained in the fund and that are not reserved for any specific purpose. REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue proceeds. SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other earmarked revenue sources that by law are designated to finance particular functions or activities of government. TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue. These revenues are used to pay for services or improvements provided for the general public benefit. UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some future use and which is available for further appropriation or expenditure. USER CHARGE. A charged levied against users of a service or purchasers of a product of an enterprise or internal service funds. WORKLOAD. Workload data answers the question about how much service is being provided, as well as how output is meeting service demand. Workload data is also the basis, along with total expenditures, for unit cost or productivity indicators. 219 City of Fayetteville, Arkansas Index 1998 Capital Budget.............................................................198-200 Accounting and Audit............................................................... 85 Administrative Procedures to Adjust the Approved Budget ................................... 7-8 Administrative Services Director....................................................... 83 Airport - Airside Operations........................................................... 68 Airport- Capital................................................................... 69 Airport - Landside -Operations......................................................... 67 Airport Fund: Sources & Uses of Funds ...................................................... 40 Revenue & Expenditure Summary ............................................... 41 Animal Services - Animal Shelter ...................................................... 97 Animal Services - Patrol/Emergency Response ............................................ 96 Arts Center Bond Fund: Revenue & Expenditure Summary .................................. 29 Budget & Research.................................................................. 86 BudgetFlowchart ................................................................... 3 Budget Organizational Structure........................................................ 9 Budget Process....................................................................1-2 BudgetResolution.................................................................. xii Building Maintenance - General Maintenance ............................................ 89 Building Maintenance - Janitorial...................................................... 90 C.E.C. and Parking Facility Fund: Revenue & Expenditure Summary .......................... 43 Cable Administration................................................................ 64 Capital Improvement Policy........................................................... 6 Capital Improvement Program Directional Information ................................. 186-190 Capital Improvement Projects by Project Area - All Sources ................................ 192 Capital Improvements Program Comprehensive Detail .................................. 194-197 Capital Improvements Program Introduction ............................................ 185 Central Dispatch.................................................................. 113 Chart of Fund Types - Governmental................................................... 11 Chart of Fund Types - Proprietary & Fiduciary ............................................ 13 City Advertising & Promotion Fund: Revenue & Expenditure Summary ........................ 24 CityAttorney...................................................................... 60 City Clerk/Treasurer................................................................ 65 CityCouncil...................................................................... 59 City Engineering - Operations & Administration .......................................... 146 City Engineering - Plans and Specifications .............................................. 145 City Engineering - Public Construction.................................................. 148 City Engineering - Right of Way Acquisition ............................................ 147 City of Fayetteville Organizational Chart ............................................... 205 City Prosecutor.................................................................... 61 Combined Statement of Fund Position - Governmental (Shown by Department) .................. 12 Combined Statement of Fund Equity - Proprietary & Fiduciary (Shown by Department) ........... 14 Community Development - Administration & Planning ..................................... 98 Community Development Block Grant Fund: Revenue & Expenditure Summary ................. 26 Community Development - Home Grant ................................................ 100 Community Development - Housing Services ............................................. 99 Community Development - Public Facilities & Improvements ............................... 102 Community Development - Public Services .............................................. 101 220 City of Fayetteville, Arkansas Index (continued) Community Overview........................................................... 210-212 Consolidated Fund - Department - Program Summary ....................................... 10 Data Processing.................................................................... 92 Debt Policy ................................................................ ........ 5 DebtPosition..................................................................... 201 Department Goals - 1998: General Government......................................................... 53 Administrative Services ..................................................... 73-74 Police..................................................................... 109 Fire...................................................................... 119 Public Works............................................................129-130 Description of Outstanding Bonds ..................................................... 202 Drug Law Enforcement Fund: Revenue & Expenditure Summary ............................. 28 ExpenditurePolicy.................................................................4-5 Financial Reporting Policy............................................................ 6 Fire - Aircraft Rescue & Fire Fighting .................................................. 126 Fire - Fire Prevention............................................................... 123 Fire- Operations................................................................... 124 Fire Pension Fund: Revenue & Expenditure Summary ...................................... 45 Fire - Training & Continuing Education ................................................ 125 Fleet Operations - Capital............................................................ 106 Fleet Operations - Vehicle Maintenance ................................................ 105 General Fund: Sources and Uses of Funds ..................................................... 18 Comparative Budget Summary .................................................. 19 Expenditure Summary .......................................................20-21 Glossary.....................................................................214-219 Goals & Results - 1997: General Government......................................................... 54 Administrative Services ..................................................... 75-76 Police..................................................................... 110 Fire...................................................................... 120 Public Works............................................................131-133 HotCheck......................................................................... 62 Inspections....................................................................... 150 Internal Audit...................................................................... 88 Investment and Cash Management Policy ................................................. 5 Legal Debt Margin Calculation....................................................... 204 List of Elected Officials, Administrative Officials, & Management Staff ....................... 206 Major Revenue Sources............................................................48-50 Mayor's Administration............................................................. 58 Meter Maintenance & Backflow Prevention ............................................. 104 Meter Operations.................................................................. 103 Miscellaneous..................................................................... 66 Miscellaneous Statistical Data ........................................................ 213 MunicipalCourt - Criminal........................................................... 93 Municipal Court - Probation & Fine Collection ............................................ 94 Municipal Court - Small Claims & Civil ................................................. 95 221 City of Fayetteville, Arkansas Index (continued) MunicipalJudge.................................................................... 63 Municipal Judge Retirement Fund: Revenue & Expenditure Summary .......................... 46 Off Street Parking Fund: Revenue & Expenditure Summary .................................. 25 Organizational Structure: ................................................. General Government ........ 51 Administrative Services....................................................... 71 Police..................................................................... 107 Fire...................................................................... 117 Public Works............................................................... 127 Overview: General Government 52 Administrative Services....................................................... 72 Police..................................................................... 108 Fire...................................................................... 118 PublicWorks............................................................... 128 Parks - Administration.............................................................. 151 Parks - Athletic/Recreation Transfers ................................................... 153 Parks Development Fund: Revenue & Expenditure Summary ................................ 27 Parks - Lake Maintenance........................................................... 155 Parks- Library .................................................................... 154 Parks - Parks Development & Maintenance .............................................. 167 Parks - Parks Maintenance........................................................... 156 Parks- Swimming Pool............................................................. 152 Personnel......................................................................... 84 Personnel Summary ................................................................ 207 Personnel Summary: General Government......................................................... 57 Administrative Services ..................................................... 81-82 Police..................................................................... 112 Fire...................................................................... 122 PublicWorks............................................................141-143 Personnel Variation Summary ..................................................... 208-209 Planning........................................................................ 149 Police - Drug Enforcement........................................................... 116 Police - Patrol..................................................................... 115 Police Pension Fund: Revenue & Expenditure Summary .................................... 44 Police - Support Services............................................................ 114 Procurement / Risk Management....................................................... 91 Program Expenditure Summary: General Government ...................................................... . 55-56 Administrative Services ..................................................... 77-80 Police..................................................................... 11] Fire PublicWorks............................................................134-140 Public Works Director - Public Lands Maintenance ....................................... 160 Public Works Director.............................................................. 144 Public Works Director - Sidewalk & Trail Maintenance .................................... 166 Replacement Fund: Revenue & Expenditure Summary ...................................... 30 222 City of Fayetteville, Arkansas Index (continued) ReservePolicy...................................................................... 5 RevenuePolicy..................................................................... 4 Sales Tax Capital Improvements Fund: Revenue & Expenditure Summary ............................................... 31 Capital Project Detail - 1998.................................................. 32-33 Sales Tax Capital Improvements Funding - By Project Category ............................. 193 Schedule of Bonds Outstanding....................................................... 203 Shop Fund: Revenue & Expenditure Summary ............................................ 47 Solid Waste - Commercial Collections .................................................. 181 Solid Waste - Composting........................................................... 184 Solid Waste - Operations & Administration .............................................. 180 Solid Waste - Recycling............................................................. 183 Solid Waste - Residential Collections .................................................. 182 Solid Waste Fund: Sources & Uses of Funds .......................................... . ........... 38 Revenue & Expenditure Summary ............................................... 39 Sources and Uses of Funds........................................................... 15 Street - Drainage Maintenance........................................................ 164 Street - Operations & Administration................................................... 161 Street - Right of Way Maintenance.................................................... 162 Street - Street Construction........................................................... 165 Street - Street Maintenance........................................................... 163 Street Fund: Sources & Uses of Funds ...................................................... 22 Revenue & Expenditure Summary ............................................... 23 Summary of Project Requests & Project Resources ........................................ 191 Town Center and Parking Facility Fund: Revenue & Expenditure Summary ..................... 42 Traffic - Administration & Enforcement ................................................ 157 Traffic - Engineering & Planning...................................................... 158 Traffic - Traffic Control & Parking Meter Maintenance .................................... 159 Transmittal Memo from the Mayor to Council ........................................... I -xi Utility Billing and Collection.......................................................... 87 ....................................... Wastewater Treatment Plant - Capital ........... 178 Wastewater Treatment Plant......................................................... 173 Water & Sewer Fund: Sources & Uses of Funds ...................................................... 36 Revenue & Expenditure Summary ............................................... 37 Water & Sewer Maintenance - Connections .............................................. 176 Water & Sewer Maintenance - Capital Expenditures ....................................... 175 Water & Sewer Maintenance - Capital Water Mains ....................................... 174 Water & Sewer Maintenance - Sewer Mains Construction .................................. 177 Water & Sewer Maintenance - Sewer Main Maintenance .................................. 172 Water & Sewer Maintenance - Water Storage & Pump Maintenance .......................... 171 Water & Sewer Maintenance - Water Distribution Maintenance .............................. 170 Water & Sewer Maintenance - Operations & Administration ................................ 169 Water and Sewer - Debt Service ...................................................... 179 Water Purchased................................................................... 168 223 NOTES: 224 I 1 + City of Fayetteville, Arkansas --I Proposed 1998 Annual Budget and Work Program Stephen Miller, Ward 1 - Position 1 Kit Williams, Ward 1 - Position 2 Cyrus Young, Ward 2 - Position 1 1 Randy Zurcher, Ward 2 - Position 2 Trent Trumbo, Ward 3 - Position 1 Donna Pettus, Ward 3 - Position 2 Len Schaper, Ward 4 - Position 1 Heather Daniel, Ward 4 - Position 2 Jerry Rose, City Attorney Traci Paul, City Clerk/Treasurer Rudy Moore, Municipal Judge [► omwi Fred Hanna, Mayor Ben Mayes, Administrative Services Director Richard Watson, Police Chief Mickey Jackson, Fire Chief Kevin Crosson, Public Works Director Stephen Davis, Budget Coordinator Kevin Springer, Financial Analyst '01 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Fayetteville, Arkansas For the Fiscal Year Beginning January 1, 1997 \ PresiO"'t e YE Director / The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Fayetteville, Arkansas for its annual budget for the fiscal year beginning January 1, 1997. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. FAYETTEVILLE MISSION STATEMENT The City of Fayetteville's mission statement is a direct result of a volunteer team of employees charged with creating a mission statement that expressed the service core of City operations, reflected our beliefs concerning City services, and was easy to remember. All City employees were given an opportunity to provide input for the mission statement. The mission statement was then adopted by the City Council and is as follows: To protect and improve our quality of life by listening to and serving the people with pride and fairness. City of Fayetteville, Arkansas 1998 Proposed Budget Table of Contents Transmittal Memo from the Mayor to Council ...................................... i-xi Resolution to Adopt the Budget ................................................. xii Budget Process and Policies Budget Process..............................................................1-2 Budget Flowchart ............................................................. 3 Financial Policies: RevenuePolicy........................................................ 4 Expenditure Policy ........................................ ............ 4-5 DebtPolicy........................................................... 5 Reserve Policy......................................................... 5 Investment and Cash Management Policy .................................... 5 Capital Improvement Policy .............................................. 6 Financial Reporting Policy ............................................... 6 Administrative Procedures to Adjust the Approved Budget ............................ 7-8 Budget Organizational Structure .................................................. 9 Consolidated Fund -Department -Program Chart ..................................... 10 Fund Summaries Chart of Fund Types - Governmental ............................................. 11 Combined Statement of Fund Position - Governmental (Shown by Department) ............ 12 Chart of Fund Types - Proprietary & Fiduciary ...................................... 13 Combined Statement of Fund Equity - Proprietary & Fiduciary (Shown by Department) ..... 14 Source and Uses of Funds ..................................................... 15 Governmental Funds General Fund: Sources and Uses of Funds ........................................ 18 Comparative Budget Summary ..................................... 19 Expenditure Summary .......................................... 20-21 Special Revenue Funds Street Fund: Sources & Uses of Funds ......................................... 22 Revenue & Expenditure Summary ....... .......................... 23 City Advertising & Promotion Fund: Revenue & Expenditure Summary .................................. 24 Off Street Parking Fund: Revenue & Expenditure Summary .................................. 25 Community Development Blodk Grant Fund: Revenue & Expenditure Summary .................................. 26 Parks Development Fund: Revenue & Expenditure Summary .................................. 27 Drug Law Enforcement Fund: Revenue & Expenditure Summary .................................. 28 Debt Service Funds Arts Center Bond Fund: Revenue & Expenditure Summary .................................. 29 Capital Projects Funds 1 Replacement Fund: II Revenue & Expenditure Summary .................................. 30 Sales Tax Capital Improvements Fund: Revenue & Expenditure Summary .................................. 31 Capital Project Detail - 1998..................................... 32-33 Enterprise Funds Water & Sewer Fund: Sources & Uses of Funds ......................................... 36 Revenue & Expenditure Summary .................................. 37 Solid Waste Fund: Sources & Uses of Funds ......................................... 38 Revenue & Expenditure Summary .................................. 39 Airport Fund: Sources & Uses of Funds ......................................... 40 Revenue & Expenditure Summary .................................. 41 Town Center and Parking Facility Fund: Revenue & Expenditure Summary .................... . ............. 42 C.E.C. and Parking Facility Fund: Revenue & Expenditure Summary .................................. 43 Trust Funds Police Pension Fund: Revenue & Expenditure Summary .................................. 44 Fire Pension Fund: Revenue & Expenditure Summary .................................. 45 Municipal Judge Retirement Fund: Revenue & Expenditure Summary .................................. 46 Internal Service Funds Shop Fund: Revenue & Expenditure Summary .................................. 47 Major Revenue Sources .................. .................................... 48-50 Department Sunimarle.s General Government: Overview.................................................................. 51 Program Expenditure Summary ............................................... 52-53 Personnel Summary ........................................................... 54 Administrative Services: Overview.................................................................. 55 Program Expenditure Summary ............................................... 56-59 Personnel Summary .........................................................60-61 Police Department: Overview.................................................................. 62 Program Expenditure Summary ................................................. 63 Personnel Summary ........................................................... 64 Fire Department: Overview.................................................................. 65 Program Expenditure Summary ................................................. 66 Personnel Summary ........................................................... 67 Public Works: Overview.................................................................. 68 Program Expenditure Summary ............................................... 69-75 Personnel Summary .........................................................76-78 Capital and Debt Capital Improvements Program Introduction ....................................... 79 Capital Improvement Program Directional Information ............................. 80-83 Capital Improvement Program Cost Table ......................................... 84 Summary of Project Requests & Project Resources .................................. 85 Capital Improvement Projects by Fund - All Sources ................................ 86 Sales Tax Capital Improvements - By Category ..................................... 87 Capital Improvements Program Comprehensive Detail ............................. 88-91 1998 Capital Budgets.......................................................92-94 DebtPosition..............................................................95-96 Schedule of Bonds Outstanding ................................................. 97 Legal Debt Margin Calculation .................................................. 98 .1ppcndix City of Fayetteville Organizational Chart .......................................... 99 List of Elected Officials, Administrative Officials, & Management Staff ................ 100 Personnel Summary .......................................................... 101 Personnel Variation Summary .............................................. 102-103 Glossary...............................................................104-109 Index..................................................................110-111 CITY OF FAYETTEVILLE, ARKANSAS THE BUDGET DOCUMENT The City of Fayetteville's budget document is a six -part presentation consisting of the following sections: Budget Message Budget Process and Policies Fund Summaries Department Summaries Capital and Debt Appendix Budget Message This section begins with a brief review setting forth the budgetary plan and objectives, as proposed by the Mayor, for 1998. The budget message section gives the reader the synopsis of the work program for the City in the next year and provides a guide to the budget document. Budget Process and Policies The budget process and policies section gives the reader the procedural insight into the preparation of the Proposed 1998 Budget and Work Program and financial policies for the City. These policies include: Budget Adjustment Policy, Revenue Policy, Expenditure Policy, Debt Policy, Reserve Policy, Investment and Cash Management Policy, Capital Improvement Policy, and Financial Reporting Policy. Fund Summaries The Fund Summaries section contains information concerning fund types and fund position that depicts the financial activity projected for the City during the coming year for each fund. Department Summaries This section consists of the five major departments: General Government, Administrative Services, Police, Fire, and Public Works. The Department Summaries section contains the following: (1) Department Overview - This section provides a brief summary of total expenditures and significant changes for each department. (2) Program Expenditure Summaries - This section reflects expenditures by category for each program in a Department for Actual 1996, Budgeted 1997, Estimated 1997, and Budgeted 1998. (3) Personnel Summaries - This section provides a comparison of staffing levels during the past four years for each department. Capital and Debt This section contains: a synopsis of the 1998-2002 Capital Improvements Program and planned capital expenditures for 1998; a synopsis of the City's projected debt position as of December 31, 1997; and general information concerning general obligation and revenue bond debt. Appendix The Appendix contains a City organization chart, a list of elected City officials, City management staff, a personnel variation summary for all City departments, a glossary, and, an index. The glossary provides definitions of frequently used budgeting and accounting terms. The index cross-references the budget document by division or activity/program. FAYETTEAJLt--4E THE CITY OF FAYETTEVILLE, ARKANSAS November 25, 1997 Members of the City Council and Citizens of Fayetteville: I hereby present the 1998 Proposed Budget for the City of Fayetteville, Arkansas. It has been prepared and submitted in accordance with Arkansas statutes, which require that the Mayor, under the aldermanic form of government, submit to the City Council, the annual budget for approval. This Budget contains funding for all operating funds and incorporates the 1998 capital projects from the approved 1998-2002 Capital Improvements Program. 1997 - A Year In Review During 1997 several events occurred that will have an impact on the City for the next few years. A special county wide census was initiated in late 1996 and completed in early 1997. The City's official population has increased from 42,247 in 1990 to 52,976 in 1997. As a result of the special census the City receives increased state tumback funds for both General Fund and Street Fund. A comprehensive study of the City's sewer collection and wastewater treatment system was completed during the year. Several public hearings and input sessions have been conducted over the past fourteen months. The results of the study indicated that the City will need to plan and implement improvements to our sewer collection system and expand our current wastewater treatment plant or build a second wastewater treatment plant to service the Illinois River watershed. When implemented the projected improvements should meet our needs for the next twenty plus years. Legislation enacted into law by the Arkansas General Assembly during it's 1997 legislative session requires that cities in Arkansas place wastewater treatment facilities within their corporate boundary or prove that doing so is not feasible. Primarily, because of this legislation, the City conducted special election for the purposes of annexing land within the Illinois River watershed that was suitable for a wastewater treatment plant. The special election was held on November 4, 1997 and the annexation proposal was defeated. City Council and staff are continuing to evaluate the options available. The City adopted new water & sewer rates during 1997 which became effective November 1, 1997. The rate ordinance establishes water & sewer rates for the next four years. The new water & sewer rates were recommended after a water & sewer rate study was completed and presented to City Council. The rate study did not address either the revenue requirements needed to support the City's portion of the White River Water Authority purchased earlier in 1997 or the revenue requirements of the wastewater treatment plant improvements. A rate study the revenue requirements of the White River water system and a wastewater facility impact fee study are planned for 1998. 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 A proposal is currently being considered by the City's Environmental Concerns Committee to alter our residential curbside recycling program. A recommendation will be forwarded to City Council for further review and consideration. The changes being proposed to our residential curbside recycling program are in response to the City's co -mingled recycling processor notifying us that our blue bag system would not be accepted after August 1998. The residential recycling program has provided residents the opportunity to recycle a significant portion waste generated in households. During 1997, the City entered into a long term lease for the operations of the fixed base operations (FBO) at Drake Field. The 1997 budget included funding and authorization for the City to provide the FBO services. As a result of entering into the long term lease the 1997 Budget was amended administratively to remove the funding and associated revenue from the Airport budget. In mid year, City Council authorized three firefighter positions. The positions, plus nine positions proposed for 1998, will be needed for Fire Station Number Six that is scheduled to be constructed in 1998. In the third quarter, City Council accepted two grants that provided the initial funding for an additional bicycle officer and a school resource officer in the Police Department. Both grants were for one year and the City will be funding all of the cost for these positions after the grants expire in mid 1998. The Fayetteville School District provides office space for the school resource officer. In May, City Council and Washington County Quorum Court authorized the City and Washington County to enter into a contract where the city provides animal sheltering services for the County on a space available and fee per animal basis. The annual contract value is $50,000. This marks the first time in Arkansas that an agreement of this nature has been entered into between a city and a county. Additionally, the City contracts with seven other cities in Washington County where the City provides their citizens animal sheltering services on a space available and fee per animal basis. These agreements are the result of several years of effort on the part of the City, various committees formed by the Washington County Quorum Court, and the Humane Society of the Ozarks. In 1997, the City began an in-house sidewalk improvement program. The program is staffed with a three person crew and they are funded in the Street Fund and the construction materials are funded in the Sales Tax Capital Improvement Fund. Additional funding for materials and two new positions are proposed for this program in 1998. On August 5, in a special election, the citizens of Fayetteville approved issuing bonds to construct a town center on property connected to the downtown Square. The debt service funding for the bonds is from the Advertising & Promotion hotel, motel and restaurant tax. The Town Center is scheduled to be bid in 1998. In October, the Sales Tax Capital Improvements bonds originally issued to assist in the construction of the Walton Arts Center were refinanced at a savings to the City of $311,751 (net present value) and a cash flow saving of $619,000 while reducing the term of the bonds by two years. ii Status of Projects Budgeted for 1997 The City budgeted approximately $33.9 million in capital projects for 1997. The current status of the major projects budgeted for 1997 are listed below: • In -House Street Improvements ($1.1 million). The work on the streets improved with this program equals approximately 200,000 square yards of asphalt. During the previous four years, this project has funded the laying of around 118,000-124,000 square yards of asphalt annually by City crews. The 1998 - 2002 Capital Improvements Program lists streets improved during 1997. • Highway 265 Widening - Right of Way ($1.0 million). This project is currently in design by the Arkansas Highway and Transportation Department. Right of way will be acquired after the final design is completed. • 24th Street Improvements ($.7 million). This project is nearing completion. • Joyce Boulevard Extension to Gregg Avenue ($.7 million). The street construction project is complete; Mud Creek Bridge is in design. • Joyce Boulevard - Old Missouri to Highway 265 ($.8 million). Completion of this much needed project is anticipated in the fourth quarter 1997. • Trailway/Railroad Corridor Construction ($.8 million). This project is currently in design. • Highway 265 Water/ Sewer Relocations ($1.8 million). This highway improvements project is currently in design by the Arkansas Highway and Transportation Department. Engineering for the water/ sewer relocations will be able to proceed as soon as the highway improvement project engineering is complete. • White River Water Authority Acquisition and Improvements ($1.3 million). A contract has been awarded to construct the connecting water lines between the City water system and the White River Water System ($1.0 million). Engineering cost, right of way acquisition cost and initial upgrade cost have been completed or are currently in progress. • Sanitary Sewer System Rehabilitation ($2.3 million). An engineering contract for sanitary sewer system rehab has been awarded ($.2 million). The remaining funds will be used for construction of the improvements. • Water/Sewer Improvements Defined by Study ($1.1 million). An engineering contract has been awarded for the Highway 265 and Highway 45 East water system improvements ($.3 million). The remaining funds have been added to 1998 for the construction of the improvements. • Highway 16 West Force Main ($.6 million). This project is pending the results of the Sewer System Study. • Airport Improvements: The safety Area Extension Project is under contract ($.6 million) and an aircraft rescue and firefighting vehicle has been ordered ($.2 million). iii 1998 - The Year Ahead The 1998 Budget and Work Program for the City of Fayetteville continues to build on philosophies of enhanced customer service, cost-effective government and responsive government. With the assistance of the City Council and continued input from the citizens of Fayetteville, there are a number of projects, programs, and initiatives that can be accomplished. Together, we must face the challenges to be met in 1998 to improve the quality of life in Fayetteville. The following is a discussion of some of the issues, challenges, and highlights contained in the 1998 Budget and Work Program. Issues and Challenges County sales tax revenue comprises approximately 43% of General fund revenue and sales tax growth is slowing down. County sales tax growth over the past few years has exceeded 5% annually and is projected to grow at approximately 3% for 1997 and 2% for 1998. As a result of the County sales tax growth slowing and the need to fund the firefighter positions needed for Fire Station Six scheduled to be open in 1998, the transfer from City sales tax for General Fund operations had to be increased from 19% in 1997 to 25% in 1998. When the voters approved the City sales tax in 1993, the City Council committed that at least 75% of the revenue generated would be used for capital improvements. The City Sewer System study was completed in 1997. The findings of the study state that we will have to expand our current wastewater treatment plant or build an additional wastewater treatment plant. Additionally, we will need to make extensive improvements to our sewer collection system. The combined first phase cost for the improvements identified in the study are approximately $60 million. This budget contains $2 million for further engineering on these improvements. The City will need to determine which option(s) best meets the long term needs of the Citizens of Fayetteville. Changes to the City's residential recycling program will be brought before City Council in 1998. The City currently uses a co -mingled blue bag recycling system with the recyclables sorted by a contractor operating a picking line. The changes needed in the residential recycling program will be paid for either with a landfill disposal fee reduction or a rate increase. A proposal for landfill tipping fees reduction is currently before the Environmental Concerns Committee. A recommendation will be forwarded from the Committee to City Council for action. In 1998, the Unified Development Ordinance is planned to be brought before the City Council for consideration in connection with implementing the philosophy of the General Land Use Plan. The City was awarded HOME program funds to continue funding for the City's home owner rehabilitation program. During 1998 the City will be purchasing vacant houses that are in need of rehabilitation. After the houses are rehabilitated, they will be offered to qualifying families at a mortgage payment the families can afford. The City began a program in 1991 with the goal of adding three police officers and three firefighters per year over a five year period. The initial five year period ended in 1995. As the City continues to grow, additional police and fire personnel will be needed. This budget contains nine firefighter positions and two police positions. Additionally, election issues that are a result of the Special Census will need to be addressed iv Unfunded federal and state mandates contimueto place a burden on local governments nationwide and Fayetteville is no exception. In addition to allocating resources to meet the requirements of the Clean Water Act and American with Disabilities Act (ADA), the City must allocate funds to comply with the regulations for commercial drivers' license holders, licensing requirements for solid waste transfer station workers, and licensing requirements in the water and wastewater areas. Court action that could impact the City involves challenges filed in Washington County concerning roll back of property taxes. The City receives property tax revenue for the Fire and Police Pension funds. If the lawsuits are successful the City might have to refund some property tax collections for the years beginning in 1996. The estimated financial impact to the City of these lawsuits is approximately $75,000 annually for the past two years. Additionally, there are several state-wide petition initiatives that could impact the City if approved by the voters during the state-wide elections in November 1998. One set of initiatives involve elimination of all real and personal property taxes and replacing them with an additional state sales tax. The exposure the City has to this initiative is in funding Street Fund maintenance activities. Street Fund receives approximately 19% of it's annual operating funds from the City's portion of the Washington County road millage. A potential indirect impact on the City involves funding of the Fayetteville Public Library. The Fayetteville Public Library is an independent agency that receives operating funding from a portion of the Washington County Library millage and a transfer from General Fund. The second set of initiatives involve elimination of food for sales tax purposes. Approximately 10% (based on published demographic information for the State of Arkansas) of the City's sales tax collections are from taxes on food. The impact on the City's financial resources would be approximately $715,000 for General Fund operations and $986,000 for Sales Tax Capital Improvement Fund. If approved, the sales tax initiatives would be scheduled to take effect mid 1999. Personnel Chanties The Proposed 1998 budget contains funding for thirty (30) new full-time equivalent positions. The new positions have been added in an effort to maintain our quality of service delivery while continuing to maintain a balanced budget. The positions are added for a variety of reasons including growth in the City, attempts to do more work in-house as opposed to contracting out for services, input from the City Council and citizens, 1998 Personnel Summary federal mandates, and improved organizational efficiency. The following is 574.49 Total Employees (Full Time Equivalent Basis) a brief overview of the personnel additions. The City began a systematic program to Police increase staffing for Police and Fire 126.63 Departments beginning with the 1992 Budget. Since 1991 the City has added twenty-five police officers, twenty-two Fire firefighters, six civilian jailers, four 85.00 dispatchers, and six noncivil service employees to our public safety work force. The Proposed 1998 Budget contains funding to add two uniformed police officers and Admin. Services 105.80 General Govt. 39.30 Aic works 217.76 v continue funding for two police officers authorized during 1997, initially funded by grants, and, nine firefighters needed to complete the staffing of Fire Station Number Six. The new firefighter positions are phased in over the first seven months of 1998. In 1999 approximately $60,000 will have to be added to the Fire Department budget to complete the funding of these new positions for a full year. Three firefighters were authorized during 1997 to begin staffing for the new fire station. These Police and Fire positions are funded in the General Fund. This Proposed Budget contains funding to add a Field Service Representative for Street Maintenance and two Maintenance Worker III's for our In -House Sidewalk Improvement Program. These positions are funded in the Street Fund. Because of the continued growth the City is experiencing, the Proposed 1998 Budget adds: a %2 Deputy Court Clerk for Municipal Court; a Parks Superintendent, a Public Works Crew Leader, a Maintenance Worker III and three part-time gym supervisors for the community gymnasiums at Holcomb, Vandergriff and Asbell Gyms for Parks & Recreation Division; a part-time Senior Clerk -Typist for Public Lands Maintenance Division; a work study position for City Prosecutor; a Public Works Crew Leader for Water & Sewer Maintenance; a Water & Sewer Services Technical Supervisor, a Senior Customer Service Representative, a Meter Maintenance Worker and a Customer Service Representative for Water & Sewer Services Division; a Public Works Crew Leader and three Recycling Maintenance Worker IV's for Solid Waste Division. These positions are funded in the Parks Development Fund, Street Fund, Water & Sewer Fund, Solid Waste Fund and General Fund. Program Initiatives The City is expanding funding for the Sidewalk/Trails program. This program will consist of five employees for in house construction projects. Materials and contracts for construction of sidewalks and trails is funded in the Sales Tax Capital Improvements Fund. The initial focus of the sidewalk project is to install sidewalks to schools. During 1997, City Council enacted an ordinance requiring the City to assume responsibility for the maintenance and upkeep of all sidewalks within the City. This budget continues funding of City beautification projects through the Advertising & Promotion Fund, General Fund and the Sales Tax Capital Improvement Fund. The projects involve the Square Gardens, entryways into the City and the Tree Planting Program. The City continues to refine solid waste collection and material diversion from the landfill. Residential curbside, apartment complex recycling and commercial cardboard programs have all been expanded this year. Currently, the Environmental Concerns Committee is considering changes to the City's residential curbside recycling program. The current blue bag system is being replaced with a bin program. The bin recycling program will involve curbside sorting by City employees. Residents will be requested to place all recyclables in a City provided bin at the curb on their normal trash collection day. Changing to a curbside sort recycling system will require the City to purchase six curbside sort trucks at a cost of approximately $570,000 and purchase curbside recycling bins and other recycling equipments at a cost of approximately $98,000 for 1998. There is an additional $80,000 in the 1997 Budget to purchase recycling bins. Additionally, four new employees will be needed to added for this program. Through the residential curbside recycling program, citizens have the opportunity to recycle 50% of the waste generated in households based on volume. vi Capital Improvements The budget contains approximately $26.5 million in capital improvements for 1998. The capital projects contained in the 1998 budget reflect primarily a pay-as-you-go philosophy and were included in the 1998-2002 Capital Improvement Program (CIP) approved by the City Council in October, 1997. The Town Center project is the only project contained in this budget that will be funded with a bond issue. All the projects have been included in the Proposed Budget at the same funding level as stated in the 1998 -2002 CIP with the exception of the Shop Improvements Project funded in the Shop Fund ($15,000) and a water rate study for the White River customers ($15,000) and a wastewater facility impact fee study ($60,000) funded in Water & Sewer Fund. These projects were added to meet the standards for wash bays, determine the appropriate water rate for White River customers after the water system improvements have been completed and to determine the appropriate impact fee to assess new development when tieing into the City's wastewater collection and treatment system. The major benefit of a pay-as-you-go approach is savings in interest expense. However, difficult decisions must be made as to when projects will be scheduled. Some projects will simply have to wait until future years. Projects planned for 1998 included: Funding for the City's In -House Street Improvement Program and In- House Sidewalk Improvement Program have increased over 1997 funding levels. The budget for the In -House Street Improvement project is $698,000 and the budget for In -House Sidewalk Improvement project is $265,000. Both of these projects are funded from the 1% City Sales and Use Tax. Major street improvement projects, in addition to our in - house program, included in the 1998 budget are: Sycamore Street - Leverett to Garland - $636,000, Poplar Street Improvements - $657,000, Old Missouri Road - Old Wire to Joyce - $200,000, Cleveland Street - Garland to Frisco - $85,000, Plainview Avenue Improvements - $150,000, Rupple Road Area Improvements - $500,000 and intersection improvements at Zion @ Frontage - $271,000. Major water and sewer projects included in the 1998 budget are: continuation of the City's sewer system rehabilitation project - $2,154,000; Highway 45 East Pump Station & Elevated Tank - $2,250,000 (as recommended by the Water System Study), engineering for sewer system improvements identified in the Sewer system study - $1,000,000, improvements to the wastewater treatment plant improvements identified in the Sewer System Study - $1,000,000, water & sewer cost sharing - $130,000, wastewater treatment plant improvements - $180,000 and water meter and backflow prevention assemblies - $203,500. The 1998 Proposed Budget contains $1,176,000 in park improvements funded by the voter approved 10 HMR tax dedicated to parks and a portion of City sales tax. The major park improvements planned for 1998 include: continued funding for a Parks Maintenance Complex - $352,000, continued funding of the Girls Softball Complex - $150,000, Wilson Pool improvements - $100,000, Walker Park Trail/ Parking Lot - $79,000, Wilson Park Renovation - $70,000, continuation of the Park Land Acquisition Project - $50,000, and, continuation of the Lake Fayetteville Trail Project - $50,000. Parks & Recreation maintenance funding is contained in General Fund and Parks Development Fund. Other significant projects planned for 1998 include construction of the Town Center - $7,500,000 million, construction of Fire Station Number Six - $450,000, replacement of the heating, ventilation and air conditioning system for the City Administration Building - $475,000 and a grant match for improvements to the Research & Technology park - $300,000. vn Operations Cost Impact of Capital Projects This Budget includes: approximately $222,000 to fund the increased operations cost associated with the construction of Fire Station Number Six, $150,000 for increased operations expenses associated with the residential recycling program changes, $105,000 in additional personnel and equipment costs due to expansion of parks and employing gym supervisors for the three community gymnasiums, $150,000 in motor pool maintenance expenses primarily due to increased usage of equipment and the requirement for more specialized equipment, $40,000 in software maintenance cost due to upgrading the public safety computer system and $40,000 in motor pool costs for expansions to the Street Division equipment. 1998 Summary Financial Activity The 1998 Annual Budget and Work Program includes approximately $84.7 million in expenditures. All City funds are budgeted to comply with the City's policy of maintaining 10% of budgeted operating expenditures in unrestricted fund balance or cash and investments. The Solid Waste Fund will not meet this policy until budget year 1999 or 2000. Category Summary of Fund Expenditures Adopted 1997 Proposed 1998 % Change Personnel $18,588,065 $20,443,653 9.98% Materials & Supplies 2,302,930 2,171,862 -5.69% Services & Charges 8,911,415 8,632,315 -3.13% Maintenance 938,020 1,051,689 12.12% Internal Charges 3,265,000 3,400,000 4.13% Debt Service 1,294,067 1,415,586 9.39% Purchased Water 4,728,000 4,728,000 0.00% WWTP Operations 3,447,813 3,744,589 8.61% Total Before Transfers/Capital/Depreciation 43,475,310 45,587,694 4.86% Transfers 3,142,247 Capital 17,278,042 Depreciation 7,831,200 Total $71,726,799 4,227,237 34.53% 26,803,862 55.13% 8,126,961 3.78% $84,745,754 18.15% viii General Fund includes all activities of the City not accounted for in other funds. These activities are funded primarily by the City's share of the county sales tax - $7.1 million; a portion of the City sales tax - $2.5 million; franchise fees - $2.6 million; charges for services - .9 million; and state turnback - $1.5 million. The functions financed by the General Fund 1998 Fund Summary $84,745,754 W&S $25,537, include general government CDBG $999,423 D--L-T-., CI AO OA4 operations, fire services, police services, parks and recreation, traffic operations, city engineering services, planning services and inspection services. Cap. Improvements $11,364 Adv. & Pro. $1,465,896 Solid Waste $4,484,027 Street $2,697,000 3eneral$16,579,047 Town Center $7,612,200 Other $2,858,612 Shop $6,366,294 Airport $3,703,319 The property tax millage collected for General Fund was previously rescinded by the City Council. This revenue loss is being replaced by a portion of the City sales tax in the amount of $2.5 million. During the past year the City's portion of the County sales tax revenue has grown approximately 3% and is projected to grow approximately 2% in 1998 over estimated 1997 revenues. General Fund expenditures for 1998 include the addition of nine full time equivalent (FTE) positions for the Fire Department, four FTE positions (two new positions and funding to continue two officers initially funded with grant revenue in 1997) for the Police Department, one FTE for the Animal Services Division, two and''/2 FTE's for Parks & Recreation Division, %2 position for Municipal Court Division, a '/2 for the Public Lands Maintenance Division and a work study for the City prosecutor Division. Currently, this budget has a surplus of $64,287 in the General Fund for 1998 which can be used for any governmental purpose. The Street Fund is primarily financed by turnback monies received from the State of Arkansas and tumback monies received from the County Road Millage Tax. These monies are utilized to maintain and repair city streets, to maintain rights -of -way, to maintain drainage maintenance and to maintain City owned sidewalks and trails. Currently, the Street Fund has a balanced budget for 1998. The tumback from the State of Arkansas is apportioned on a per capita basis. The projection for 1998 is that cities throughout Arkansas will receive $41.00 per person. The projected tumback for 1998 is based on additional population from the special census being used for the per capita calculation beginning in September 1997. The increase in projected resources for 1998 is due to the additional state turnback that will result from the revised population count. The County Road Millage Tax is currently based on 1.3 mils with a maximum 3.0 mil levy for property located within the City limits. lx New expenditures for 1998 can be attributed' to adding additional funding for a field service representative and increased motor pool costs for Street Division and adding two maintenance workers for the Sidewalk and Trails Program. The Advertising & Promotion Fund accounts for the revenue sources and uses of the Advertising & Promotion hotel, motel & restaurant (HMR) tax. The funds are under the control of the Advertising & Promotion Commission (A&P). The major activities of the A&P for 1998 include issuance of revenue bonds for the construction of the Town Center. During a special election conducted August 1997, voters approved issuing of $6.9 million in revenue bonds supported by the A&P HMR tax for the construction of the Town Center. The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by the voters in 1995. The 1998 planned expenditures include approximately $ 325,000 in operations and maintenance activities and $751,000 in capital improvements. The fund is budgeted to have a surplus of $4,754 for 1998. The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance expenses of the City's water and sewer system. This includes water purchases from Beaver Water District, all water and sewer functions, the operation of the wastewater treatment plant, and meter operations. For 1998, the Water and Sewer Fund is projected to have a surplus of revenues over expenses prior to depreciation expense. City Council approved a rate increase in October 1997. The water purchases budgeted for 1998 represent the largest expenditure for operations in the fund at $4.7 million. This represents approximately 34% of total operating expenditures. The wastewater treatment plant operations are budgeted at $3.7 million, which represents approximately 26% of the total operating expenses. The Solid Waste Fund is responsible for the operation of the City's solid waste collection and disposal, a recycling program and a composting program. Revenues from the fund are obtained from fees levied for trash collection, recycling revenue and containers sales or leases. A solid waste rate study was approved be City Council during 1996 that established residential rate adjustments for 1998 and 1999. This Budget reflects the previously approved residential rate scheduled to begin January 1, 1998. Based on cash flow projections incorporated in the rate study, the Solid Waste Fund will meet the cash & investments policy adopted by City Council in budget year 1999 or budget year 2000. The Proposed 1998 Budget incorporates operational costs increases of approximately $150,000 attributed to changes proposed in the residential curbside recycling program. The Airport Fund provides for the operation and maintenance of the City's municipal airport. The Airport Fund's revenue is generated from airline fees, parking fees, rents and leases. For 1998, the fund is projected to have a surplus of revenue over expenses prior to depreciation expense. The Proposed 1998 Budget reflects a reduction in operational expense primarily due to the completion of several significant maintenance items in 1997. The baggage conveyor belt is scheduled to be replaced in 1998. The airport currently operates 24 hours daily seven days a week. x 1 The Shop Fund is an internal service fund that provides all the acquisition and maintenance of equipment and vehicles utilized by the City's operating divisions within the other operating funds. The Shop Fund's source of revenue is from charges to other City operating funds based on equipment and vehicle usage. Increases in 1998 operational costs can be attributed to increased parts and supply purchases, increased fuel expense and, increased contract services for repairs that cannot be performed by staff. These operational increases are a result of increased equipment usage and fleet expansions. Closing This Budget is the financial and operational plan for the City of Fayetteville for 1998. The �] appropriations contained in this budget will provide for quality municipal services that meet the needs of the citizens of Fayetteville. We have made good progress in the City over the past year and I anticipate continued progress in the future. Finally, let me express my sincere thanks to the members of City staff, particularly the Budget & Research Division, for all of their efforts in compiling the information in this 1998 Budget. Respectfully submitted, Fred B. Hanna Mayor xi RESOLUTION NO. A RESOLUTION APPROVING THE 1998 ANNUAL OPERATING BUDGET & WORK PROGRAM FOR THE CITY OF FAYETTEVILLE, ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves the 1998 Budget & Work Program, by category, for all fund types. A copy of the 1998 Budget is hereby attached marked "Exhibit A" made a part hereof. PASSED AND APPROVED this day of December, 1997. ATTEST By: City Clerk APPROVED LIM Mayor xii CITY OF FAYETTEVILLE, ARKANSAS THE BUDGET PROCESS The Annual Budget and Work Program is a fiscal plan which presents the services which will be provided to the community and the funds needed to perform these services. This Budget is presented on a Generally Accepted Accounting Principles (GAAP) basis which allows for fair presentation of the financial position for the City of Fayetteville. The type of service and the level of service is defined by the use of program objectives, which are further defined by performance measures. The Mayor is responsible for formulating the fiscal plan and presenting it to the City Council for approval and adoption. The key steps and dates in this process for the 1998 Budget and Work Program are described below: 1. Budget Preparation Package, July 1997 The budget preparation package was distributed to all Department Directors and Division Heads. The package included budget preparation software and a detailed manual which included the budget preparation calendar, software instructions and examples, planning indicators, and specific account and reference information necessary to complete the 1998 budget request. In addition, target budgets were set for each fund and/or program. The target budget excluded capital requests and new personnel requests. (These items are considered separately). Two training sessions were conducted by the Budget staff in July to review the budget calendar, and to cover instructions for the proper completion of the 1998 budget submission. 2. Capital Requests and New Personnel Requests Forms, July/August 1997 Five-year Capital Improvements requests and New Personnel request forms were submitted for review and prioritization. Approval of the requests were based on a review of prioritized lists by Department Directors and Budget staff to see if original cost and continuing cost were within the available funding range. All capital items with a cost that exceeds $10,000 appear in the Five-year Capital Improvements Program. 3. Budget Work Papers Submitted by Division Heads, August 1997 The Department Directors returned budget submissions requesting 1998 funding to the budget office. The budget office then verified that budget submissions were correct and within specified targets. 4. Analysis of Each Proposed Program Budget, September/October 1997 During this period, meetings were conducted with each Department Director. At these meetings, the submitted program budgets were evaluated in their entirety and additions and cuts were made to balance the funds with the service requirements. The 1998 Proposed Budget and Work Program was the result of this process. 5. Public Hearings, September/October 1997 The Street Committee, the Water and Sewer Committee, the Parks and Recreation Advisory Board, the Airport Board, and Community Development conducted public hearings to obtain input from citizens on the capital improvements program. 6. Capital Improvements Program App"roved by City Council, October 1997 City Council approved the 1998-2002 CIP on October 21, 1997. The public was invited to attend and comment on the projects incorporated in the 1998-2002 CIP at various public hearings as well as the Council agenda setting sessions on September 30 and October 14 and the City Council meetings on October 7 and October 21. CIP projects approved for 1998 are incorporated in the 1998 Budget and Work Program. 7. Consideration and Approval of the Budget, November/December 1997 The proposed budget was presented to the Mayor. The Mayor presented the Proposed 1998 Budget and Work Program to the City Council on November 25. Public hearings on the Proposed 1998 Budget and Work Program will be conducted during December, and the Budget will be adopted by the City Council. Implementing the 1998 Budget, January 1998 Work papers are created and distributed to allow each division head to split their budget into the projected funding level needed for each month. These work papers are collected and input into the computer system to assist in the control of the adopted budget throughout 1998. The public hearings throughout the budget process are considered to be an essential part of the budget process as they are designed to solicit feedback from the public on City operations and services. In accord with continuing efforts to apprise the public of City activities, the Proposed 1998 Budget and Work Program is made available for review by all interested persons at the Fayetteville Public Library and the City Clerk's Office. Public notification of this information is made in a local newspaper and on the Cable Access television channel. As always, the public is invited to attend all meetings, retreats, and hearings regarding consideration of the Budget. 2 j July 1997 1998 Annual Budget Distributed Budget Preparation Manual Flow Chart July 1997 Budget Training -'---- August1997 Division Heads Submit Budgets to De artment Directors EUI 0 Department Division Heads Ple Directors Make Revisions Approve Division Bud ets' Yes Department Directors Submit Budgets to Budget Staff for Review September/October 1997 I Public Hearings of the Street and W&S Committees Budget Staff Reviews Submitted Budgets November 1997 Budget Staff Presents Budget Requests to Mayor Does Mayor —. Revisions Made By Yea. Want Any Appropriate Personnel Budget Revisions? No November 1997 Mayor Presents Budget to City Council City Council Holds Retreats/ Public Hearings oes City Revisions Made By City Yes Council Staff As Requested Want Any Budget Revisions? No December 1997 City Council Approves 1998 Budget 3 CITY OF FAYETTEVILLE, ARKANSAS FINANCIAL POLICIES The purpose of this section is to present the policies that the City follows in managing its financial and budgetary affairs. These are general statements of policies which represent long-standing principles, traditions, and practices that have guided the City in maintaining financial stability. REVENUE POLICY • The City will strive to maintain a broad and diversified revenue base that will equitably distribute the burden of supporting City services and will protect the City from short- term fluctuations in any one revenue source. • The City will actively support economic and industrial development recruitment and retention efforts to provide for a solid revenue base. • The City will limit the designation of General Fund revenues for specified purposes to maximize flexibility in budgeting and revenue utilization. • The City will review annually and revise, where necessary, its cost allocation formula. EXPENDITURE POLICY • Basic and essential services provided by the City will receive first priority for funding. • The City will maintain timely collection systems and implement necessary enforcement • strategies to collect revenues from available sources. • The City will establish user fees and charges for services, when feasible, at levels related to the cost of providing the services. The City will review the fees and charges on a periodic basis to determine modifications needed to keep pace with the cost of providing the services. • The City will establish, when feasible, self- supporting enterprise funds and internal service funds in which a relationship between revenues and expenditures clearly exists. • The City will project revenues on a conservative basis so that actual revenues will consistently meet or exceed budgeted revenues. • The City will maintain a budgetary control system and will prepare reports which compare actual revenues to budgeted amounts. The City will establish performance measurements for all program areas, when feasible. These measures will reflect the demand, workload capability, and projected outcomes for the program to accomplish its objectives. • The City will adopt a balanced budget, by fund, for all funds maintained by the City, in which total anticipated revenues must equal or exceed the budgeted expenditures for each fund. However, if this cannot be attained, the City will utilize unallocated fund reserves, which have been carried forward from prior years. • The City will maintain a budgetary control system to ensure adherence to the adopted budget and will prepare reports which compare actual expenditures to budgeted amounts. • The City will refrain from budgeting non- recurring or one-time revenue for ongoing expenses. 11 • The City will provide access to medical, dental, life, and long-term disability insurance for its employees. The cost for these benefits will be a shared responsibility between the City and its employees. • The City will provide access to appropriate retirement plans for its employees. The City will make contributions for eligible employees at the percentage defined for each of the respective retirement plans. DEBT POLICY • • The City will maintain a policy of full disclosure on financial reports and bond prospectus. The City will maintain communications with bond rating agencies and continue to strive for improvements in the City's bond rating. The City will pay for all capital projects and capital improvements on a pay-as-you-go basis using current revenues whenever possible. If a project or improvement cannot be financed with current revenues, long-term debt will be recommended. • The City will refrain from issuing long-term debt for a period in excess of the expected useful life of the capital project. • The City will use special assessment revenue or other self-supporting bonds instead of general obligation bonds, when feasible. • The City will seek refinancing of outstanding debt if it is determined that the City will benefit by reduced interest expense over the remaining life of the bonds. • The City will require that total annual payments for debt service not exceed 25% of total operating revenues. 'RESERVE POLICY • The City will maintain a minimum reserve, in Undesignated Fund Balance, of at least 10% of current year operating expenditures for the General Fund and the Street Fund. If existing reserves exceed the required level, such funds may be used to provide for non -recurring expenditures. The City will use monies in the 10% reserve only in times of emergency or fiscal and economic hardship. • The City will attempt to maintain a cash and investments balance of not less than 10% of current year operating expenditures for all Enterprise Funds. • The City will maintain a Shop Fund reserve necessary to fund the replacement and expansion of the City's vehicles and equipment. INVESTMENT AND CASH MANAGEMENT POLICY • The City will deposit all receipts on a timely basis. • The City will strive to maximize the return on its investment portfolio without jeopardizing principal amounts. • The City will limit its investments to the types of securities provided for by Arkansas statutes. • The City will diversify its investments by maturity date to protect against market fluctuations. • The City will purchase securities from qualified institutions based on competitive bids in an effort to obtain the highest available rates. G CAPITAL EMPROVEMENT POLICY FINANCIAL REPORTING POLICY • The City will prepare annually and update a • The City's accounting system will maintain five-year Capital Improvements Program (CEP) records in accordance with accounting which will provide for the orderly standards and principles outlined by the maintenance, replacement, and expansion of Governmental Accounting Standards Board capital assets. (GASB), Financial Accounting Standards Board (FASB), and the State of Arkansas. • The CEP will identify long-range capital projects and capital improvements of all types • which will be coordinated with the annual operating budget to maintain full utilization of available revenue sources. • When preparing the CIP the City will seek to identify all viable capital projects and capital improvements required during the subsequent five year period. These projects and improvements will be prioritized by year and by funding source. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State, and other funding to assist in financing capital projects and capital improvements. • The City will incorporate the reasonable findings and recommendations of other the City's Board's, Commissions, Committees, and Citizen task forces, as they relate to capital projects and improvements. • The City will seek input from the public by holding public hearings in relation to the establishment of projects and project priorities. The City will employ an independent accounting firm to perform an annual audit of the City's finances, and make the annual audit available to all required and interested parties. The audit shall be completed and submitted to the State of Arkansas within 210 days of the close of the fiscal year. • The City will produce monthly and quarterly financial statements reporting the current periods activity for all funds maintained by the City. • The City will maintain an internal audit function which will be charged with adopting and routinely monitoring internal controls of the City. • The City will prepare an annual budget document that provides a basic understanding of the City's planned financial operations for the coming fiscal year. Copies of the proposed and final budget will be made available to all interested parties and opportunities will be provided for citizen input prior to final decisions on the budget. • The City will seek annually renewal of the Government Finance Officers Association's (GFOA) Certificate of Achievement for Excellence in Financial Reporting and the Distinguished Budget Presentation Award. 0 CITY OF FAYLTTEVYLLE, ARKANSAS ADMINISTRATIVE PROCEDURES TO ADJUST THE APPROVED BUDGET PURPOSE: The procedures outlined in this section define, standardize and set forth responsibilities for budget adjustments. DEFINITION AND EXPLANATION: A budget adjustment is a change in the authorized budget, either revenue or expense. A budget adjustment increases one expenditure item or capital project by a specific dollar amount and decreases the budget for one expenditure item or capital project. An expenditure item or capital project can also be offset by a revenue increase or use of fund balance. Since a budget adjustment is a change in allocated funds, great care must be taken and only changes for good reason will be accepted. All Department Directors & Division Heads are mandated to stay within each operational program budget as adopted and to stay within the total budget for each capital project. Neither the Accounting or Purchasing Offices will process payments or purchase orders, which will cause a program or capital project to be over the annual budget amount. Each operational division, is grouped into programs (i.e. Engineering - Administration, Engineering - Plans & Specifications, Engineering - Right of Way, etc). Budget adjustments will be required in the following instances: 1) When the budgeted amount per operational program is exceeded (an offsetting adjustment must be made from another operational program or fund balance). 2) When the budgeted amount for a capital project is exceeded (an offsetting adjustment must be made from: another capital project, another program, or fund balance). Any changes in the personnel services category must meet the City's policy for raises, promotion, and staff increases. 7 TYPES OF BUDGET ADJUSTMENTS There are basically six (6) types of budget adjustments. These are: A. Adjustments between operational programs, between capital projects, or to an operational program, up to $2,500, may be approved by the responsible Department Director and the Budget Coordinator; B. Adjustments between operational programs, between capital projects, or to an operational program, for $2,501 to $ l 5,000, may be approved by the Administrative Services Director; C. Adjustments between operational programs, to capital projects, or to an operational program, up to�20 Of) , may be approved by the Mayor; D. Adjustments which exceed the Mayor's authority may be approved by City Council or the appropriate governing body of the funding source; Example: The Advertising & Promotion Commission approves all expenditure activity within the Advertising & Promotion Fund. E. Administrative budget adjustments may be approved by the Mayor. Administrative budget adjustments generally do not have any impact on fund balance. Administrative budget adjustments are generally required because of additional revenue received in one fund. Example: HMR taxes received by the Advertising and Promotion (A&P) Fund are required, by debt instrument, to be transferred to the Continuing Education Center (CEC) Fund. HMR tax revenue in excess of budgeted will create an over budget for the transfer category in the A&P Fund. Adjustments to an capital project or operational program are considered to be cumulative on an annual basis. Therefore, a single adjustment may meet the criteria for one type of adjustment, but fall into another type due to prior adjustments to the same operational program or capital project. The Budget Coordinator shall have the authority to make the final determination as to which type of adjustment is necessary. Significant adjustments to an operational program's total budget must be justified by modifying program objectives and performance measures. These items must be submitted with the budget adjustment and approved simultaneously. RESPONSIBILITIES AND PROCEDURES It is the responsibility of each Department Director or Division Head to prepare his/her adjustment whenever required, obtain all the required signatures, and return the form to the Budget Coordinator. Following review by the Budget Coordinator, the adjustment is either processed through the Budget & Research Office, or returned to the Division Head requesting the adjustment for placement on a City Council agenda. It is the responsibility of the Mayor to present these the adjustments to the City Council and advise them of any consequences. CITY OF FAYETTEV)[LLE, ARKANSAS BUDGET ORGANIZATIONAL STRUCTURE FUND In governmental accounting, a fund is a fiscal and accounting entity with a self -balancing set of accounts, created and maintained for a particular purpose and having transactions subject to legal or administrative restrictions. A separate budget is provided for each fund. DEPARTMENT Departments are the major organizational sub -divisions. They have a broad overall purpose. The City of Fayetteville is organized into five departments: General Government, Administrative Services, Police, Fire, and Public Works. Each Department, except General Government, has a director who reports to the Mayor. DIVISION Divisions are the major operational areas of the City. Each Division has been assigned to one of the Departments listed above according to the type of activity it performs. For example, the Solid Waste Division is part of the Public Works Department. PROGRAM Programs are the operating units within the Division. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. For example, the Solid Waste Division contains the following programs: Administration, Commercial Collection, Residential Collection, Recycling, and Composting. Each Division Head has developed a list of objectives and program performance measures for each program which are utilized by management in evaluating the overall effectiveness of individual programs. CATEGORY Within each program, each expenditure item is grouped into a category of related expenditures. The budget for each program is listed by categorical total. Examples of a category include: Personnel Services, Materials and Supplies, Services and Charges, Maintenance, Capital, and Depreciation. 9 u F �) W U = � y c uVi " 3 Agate m€¢. M -'aw`u°.9 O aww°aa mad Q.��iF-r1=L' /"1 E �✓ F lL N � tl LE EyY ° LL FBI a y � u 'u 0 5 y 'Z eau'- Nwed b r--s a a! — E x 8 rA s � x e oog�zQ�� is c a c u w:zou Ss o nD E o Gtix u9 ' A 3 8 f e �� p E a � CQQ aay5{ 10 ' City of Fayetteville, Arkansas Chart of Governmental Fund Types City Fund Structure General Fund -General Governmental Special Revenue Funds ' '-Street !-City Advertising & Promotion !-Ofi Street Parking Community Development I -Drug Law Enforcement -Parks Development Debt Semce Funds -Arts Center Bond Capital Project Funds - J Replacement -Sales Tax Capital Improvements As noted by the chart above, the City utilizes all four (4) major Governmental fund types: General, Special Revenue, Debt Service, and Capital Project. General_Fund - General fund is the general operating fund of the City. It is used to account for all financial resources except those accounted for in other funds. Special Rev_enueEunds - Special Revenue funds are used to account for the proceeds of specific revenue sources which are designated or required to finance particular functions or activities of the City. D_e_b_t_5etLce Funds - Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs, other than debt service payments made by enterprise funds. Caudal Projects Fuj31ds - Capital projects funds are used to account for financial resources to be used for the acquisition and construction of assets of a relatively permanent nature other than those financed by proprietary funds. As a note of explanation for the following combined statements, the revenues are listed by major source and the expenditures are listed by major department or service. The operating transfers are listed both in and (out). 11 City of Fayetteville. Arkansas Combined Statement of Budgeted Revenues, Expenditures, and Changes in Fund Balances All Governmental Fund Types For the Year Ended December 31, 1998 Revenues: Sales Taxes Hotel, Motel, Restaurant Taxes Franchise Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Earnings Other Total Revenues Expenditures: General Government Cost Reimbursements Administrative Services Police Fire Public Works City Advertising & Promotion Capital Outlay Debt Service Total Expenditures Excess of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Net Other Financing Excess of revenues over (under) expenditures and other financing sources (uses) Estimated Fund Balance - Beginning of Year Fund Balance - End of Year Special Debt Capital General Revenue Service Projects Total $ 7,149,000 S S $ 9,863,000 $ 17,012,000 2,068,000 2,068,000 2,636,000 2,636,000 555,000 555,000 1,457,334 3,838,141 5,295,475 852,000 182,100 1,034,100 1,110,000 1,110,000 321,000 223,650 40,366 250,050 835,066 67,000 41,000 4,000 112,000 14,147,334 6.352,891 40,366 10,117,050 30,657,641 2,412,399 2,412,399 (2,276,200) (2,276,200) 3,105,994 999,423 4,105,417 5,236,820 266,513 5,503,333 3,656,388 3,656,388 4,056,409 3,949,286 8,005,695 516,896 516,896 8,899,650 8,899,650 407,203 407,203 16,191,810 5,732,118 407,203 8,899,650 31,230,781 (2,044,476) 620.773 (366,837) 1,217,400 _ (573,140) 2,496,000 442,400 367,337 76,500 3,382,237 (387,237) (979,000) (2,466,000) (3,832,237) 2,108,763 (536,600) 367,337 (2,389,500) (450,000) 64,287 84,173 500 (1,172,100) (1,023,140) 5,654,428 2,588,074 840,190 5,757,275 14,839,967 $ 5,718,715 $ 2,672,247 S 840,690 $ 4,585,175 $ _ 13,816z827_ 12 it 1 City of Fayetteville, Arkansas Chart of Proprietary and Fiduciary Fund Types City Fund Structure I Proprietary Funds Fiduciary Funds Enterprise Funds Internal Service Funds Trust Funds Agency Funds -Airport -Shop Continuing Ed. Center -Town Center -Water & Sewer -Solid Waste i Police Pension -Returned Check Fire Pension -Payroll -Mun. Judge Retirement -Municipal Court As noted by the chart above, the City utilizes the Enterprise and Internal Service funds in the Proprietary fund type, and the Trust and Agency funds in the Fiduciary fund type. Enterprise Funds - Enterprise funds are used to account for operations (A) that are financed and operated in a manner similar to private business enterprise, where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (B) where the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. Internal Service Funds - Internal service funds are used to account for the financing of goods or services provided by one department of the City to other departments of the City, on a cost reimbursement basis. Twst-F-un-ds_and_ Agency_Eunds - Trust funds and agency funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments and/or other funds. Trust funds are accounted for in essentially the same manner as proprietary funds since capital maintenance is critical. Agency funds are custodial in nature and do not involve measurement of results of operation. In reference to the following combined statements, the revenues are listed by major source and the expenses are listed by major department or service. Also shown are depreciation, nonoperating revenue and (expenses), transfers in and (out), and net income. 13 City of Fayetteville, Arkansas Combined Statement of Budgeted Revenues, Expenses and Changes in Fund Equin All Proprietary Fund Types and Similar Trust Funds For the Year Ended December 31, 1998 Fiducian_ Proprietan, Funds Funds Internal Enterprise Service Total Operating Revenues: Airport Revenues $ 1,641,565 S S $ 1,641,565 Rent and Leases 122,000 122,000 Solid Waste Fees 4,240,000 4,240,000 Water Sales 10,018,000 10,018,000 Sewer Service Charges 8,211,000 8,211,000 Shop Charges 3,400,000 3,400,000 Contributions 231.300 231,300 Property Taxes 446,000 446.000 State Insurance Refund 313,000 313,000 Court Fines and Fees 123.500 123,500 Investment Earnings 720,375 720,375 Other 185,005 185,00_5 Total Operating Revenues 24,417,570 3,400,000 1,834,175 29,651,745 Operating Expenses: Water & Sewer Administrative Services 1,520,044 1,520,044 Public Works 13,128,511 13,128,511 Solid Waste 4,207,973 4,207,973 Airport 1,174,530 1,174,530 Continuing Education Center 50,924 50,924 Police Pension 599,800 599,800 Fire Pension 719,500 719,500 Municipal Judge Retirement 75 75 Shop 2,015,524 2,015,524 Total Operating Expenses 20,081,982 2,015,524 1,319,375 23,416,881 Operating Income Before Depreciation 4,335,588 1,384,476 514,800 6,234,864 Depreciation Expense 6,190,191 1,936,770 8,126,961 Operating Income (Loss) (1,854,603) (552,294) 514,800 (1,892,097) Nonoperating Income (Expenses) State Convention Center Turnback 300,000 300,000 Interest Income 686,500 125,000 811,500 Interest Expense & Fees (1,008,383) (1,008,383) Intergovernmental Other 88,000 _ 88,000 66,117 125,000 191,117 Other Financing Sources (Uses) _ Operating Transfers In 845,000 845,000 Operating Transfers Out (395,000) (395,000) 450,000 450,000 Net Income (Loss) (1,338,486) (427,294) 514,800 (1,250,980) Depreciation on Capital Contributions 3,992,571 57,494 4,050,066 Retained Earnings - Beginning of Year 55,375,579 7,218,929 19,877,580 82,472,088 Retained Earnings - End of Year 58,029,664 6,849,129 20,392,380 85,271,173 Contributions - Beginning of Year 58,050,881 287,471 58,338,352 Capital Contributions 3,533,000 3,533,000 Depreciation on Capital Contributions (3,992,571) (57,494) (4,050.066) Contributions - End of Year 57,591,310 229,977 57,821,287 Total Fund Equity - End of Year $ 115,620,974 S 7,079,106 $ 20,392,380 $ 143,092.460 14 City of Fayetteville, Arkansas Sources of Funds for 1998 (3.1 %) Franchise Tax $ 2,636,000 (11 8%) Water Sales $ 10,018,000 (9.7%) Sewer Sales $ 8.211,0( (5 0%) Solid Waste Fees $ 4,240,000 (0 5%) Property Tax $ 446,000 (8 0%) Charges for Service $ 6.752,66i ) Sales Tax $ 19,080.000 (10.0%) Fund Balance $ 8,526,631 (2.8%) Investments $ 2,366,941 (4.2%) Capital Contributions $ 3,533.000 (7.0%) Intergovernmental $ 5,908,475 (5.0%) Transfers $ 4,227,237 (2.2%) Miscellaneous $ 1,849,805 (8.2%) Town Center Bonds $ 6.950,000 $84,745,754 Uses of Funds for 1998 (2.6%) Materials & Supplies $ 2.171,862 (10.2%) Services & Charges $ 8,632,315 (1.2%) Maintenance $ 1,051,689 (4.0%) Internal Charges S 3,400,000 (4.4%) WWTP Operations $ 3,744,589 (5.6%) Water Purchased $ 4,728,000 N (11.8%) Governmental Capital $ 10,005,171 (24.1%) Personnel $ 20,443,653 (1 7%) Debt Service $ 1.415,586 (5.0%) Transfers $ 4.227.237 (9.6%) Depreciation $ 8,126,961 (19.8%) Proprietary Capital $ 16,798,691 $84,745,754 Note: The Sources ofFunds chart includes revenues from all City funds. The Use of Funds chart includes expenditures from all funds including $16,798,691 of capital expenditures in the Proprietary fund types. In compliance with GAAP, Proprietary fund balances do not reflect capital expenditures. 15 (Page Left Blank Intentionall 16 a I I I Governmental Funds General Fund Special Revenue Funds Street City Advertising and Promotion Off Street Parking Community Development Block Grant Parks Development Drug Law Enforcement Dcht SerVicc funds Arts Center Bond Capital Project Funds Replacement Sales Tax Capital Improvements j 17 General Fund Sources of Funds for 1998 (57.8%) Sales Tax $ 9.615,000 (2.3%) Investment Earn & Misc $ 388,( (3.3%) Licenses & Permits S 555,000 (0.2%) Transfers $ 30,000 8%) Intergovernmental $ 1.457 334 _.._ ,as for Services $ 852,000 (15.8%) Franchise Fees $ 2,636,000 (6.7%) Fines 8 Forfeitures $ 1,110,000 $16,643,334 Uses of Funds for 1998 (16.4%) Administrative Services $ 3.105,994 (27 8%) Police $ 5,236,82 )st Reimbursements $ (2,276 2C0) 12.8%) General Government S 2 412.399 (2.0%) Transfers $ 387,237 lublic Works $ 4,056,409 (19.3%) Fire $ 3.656,388 (0 3%) Fund Balance $ 64.287 $16,643,334 18 City of Fayetteville, Arkansas General Fund Fund - 1010 Actual Budgeted Estimated Budgeted 1996 - 1997 1997 1998 Beginning Fund Balance S 51297,351 S 5,645,968 $ 5,645,968 S 5,654,428 Resources Revenues Property Tax 7,797 0 0 0 Sales Tax - County 6,789,541 7,158,000 6,999,000 7,149,000 Franchise Fees 2,461,225 2,543,000 2,542,000 2,636,000 Licenses & Permits 571,207 510,000 535,000 555,000 Intergovernmental 1,134,969 1,240,061 1,312,000 1,457,334 Charges for Services 885,780 905,700 834,000 852,000 Fines & Forfeitures 1,073,810 906,000 1,073,000 1,110,000 Investment Earnings 325,225 321,000 321,000 321,000 Miscellaneous 172,448 58,000 67,000 - 67.000 Total Revenue 13,422,002 13,641,761 13,683,000 14,147,334 Operating Transfers In Off Street Parking 22,089 30,000 30,000 30,000 Sales Tax - City 1,588,000 1,824,000 1,824,000 2,466,000 1 Total Transfers In 1,610,089 1,854,000 1,854,000 2,496,000 Total Resources 15,032,091 15,495,761 15,537,000 16,643,334_ 1 Uses Expenditures General Government 2,161,632 2,366,710 2,255,134 2,412,399 1 Cost Reimbursements (2,008,091) (2,128,043) (2,123,656) (2,276,200) Administrative Services 2,656,555 3,088,471 3,022,695 3,105,994 Police 4,785,006 5,054,797 4,986,311 5,236,820 Fire 3,102,630 3,373,700 3,307,284 3,656,388 Public Works 3,429,400 3,806,204 3,721,444 4,056,409 Total Expenditures 14,127.132 15,561,839 15,169,212 _ 16,191,810 Operating Transfers Out Arts Center Bond Fund 385,053 216,800 216,800 263,337 Replacement Fund 76,500 76,500 76,500 76,500 Water & Sewer Fund 50,000 20,000 20,000 0 Drug Law Enforcement Fund 44,789 53,042 46,028 47,400 Total Operating Transfers Out 556,342 366,342 359,328 387,237 Total Uses 14,683,474 15,928,181 15,528,540 16,579,047 Net Resources (Uses) 348,617 (432,420) 8,460 64,287 i Ending Fund Balance $ 5,645,968 S 5,213,548 $ 5,654,428 $ 5,718.715 Reserved for Loans to Other Funds $ 60,000 S 60,000 S 60,000 $ 60,000 Ending Undesignated Fund Balance 5,585,968 5,153,548 5,594,428 5,658,715 Ending Fund Balance $ 5,645,968 S 5,213,548 $ 5,654,428 $ 5,718,715 19 City of Fayetteville, Arkansas General Fund Expenditures General Government Department Office of the Mayor Citv Council City Attorney City Prosecutor Hot Check Municipal Judge Cable Administration City Clerk / Treasurer Miscellaneous Salary Contingency Insurance Professional Services Settlements Chamber - Economic Development Services C.E.M.S. Service City Hospital Lease Contract Services Building Cost Land Acquisition Ozark Regional Transit Walton Arts Center Arkansas Athletes Outreach Razorback Transit Yvonne Richardson Community Center Maintenance Other Total General Government Department Administrative -Services-Department Administrative Services Director Personnel Administration Accounting & Audit Budget and Research Billing & Collections Internal Auditing General Building Maintenance Janitorial Procurement Data Processing Criminal Cases Probation & Fine Collection Small Claims & Civil Cases Animal Patrol/Emergency Response Animal Shelter Total Administrative Services Department Actual Budgeted Estimated Budgeted 1996 _ _1997 _ 1997 _ 1998 234,666 S 270,530 $ 260,407 S 274,400 38,229 42,716 41,122 44,850 192,260 216,663 210,941 217,800 192,971 196,043 194,455 203,700 107,214 113,242 113,242 116.127 67,735 77,823 76,077 73.788 178,089 198,157 198,157 194,800 130,798 145,873 140,571 169,000 0 231,158 231,158 674.964 104 47,800 47,800 1,925 35,404 159,100 159,100 10,000 151,149 50,000 50,000 35,000 92,947 100,000 100,000 100,000 135,480 144,380 144,380 143,545 283,500 102,000 42,609 0 106,246 86,941 86,941 0 105,042 11,244 11,244 0 48,060 24,000 24,000 24,000 34,450 39,690 39,690 42,780 0 17,600 17,600 17,600 0 10,000 10,000 10,000 0 20,000 20,000 20,000 0 0 0 16,370 10,270 40,000 30,000 15,000 17,018 21,750 5,640 6,750 2,161,632 2,366,710 2,255,134 2,412,399 136,977 140,818 139,268 143,750 416,702 593,347 589,293 571,156 326,421 359,409 349,396 359,585 111,609 136,869 134,254 138,793 272,629 269,135 253,029 274,600 53,060 56,084 54,970 56,400 216,204 248,088 243,029 258,182 109,373 113,162 108,157 102,118 106,132 112,250 110,223 115,200 337,041 412,693 412,638 409,264 113,064 132,320 130,325 149,336 28,239 32,008 31,843 31,839 98,897 109,908 98,744 109,607 126,014 141,989 137,135 137,469 204,193 230,391 230,391 248,695 2,656,555 3,088,471 3,022,695 3,105,994 20 Police Department Support Services Patrol/Warrant Central Dispatch Total Police Department Fire Department Prevention Operations Training & Education Aircraft Rescue & Fire Fighting j Total Fire Department I P_ ublic_ Works_ Department j Public Works Director IPublic Works Director Public Lands Maintenance Engineering Plans & Specifications Operations & Administration Right of Way Acquisition Public Construction Planning Inspections Parks Parks Administration Swimming Pool 1 Athletics & Recreational Transfers Library Lake Recreation Park Maintenance j Traffic JAdministration & Enforcement Engineering/Planning i Control & Parking ` Total Public Works Department jCost Reimbursement Total General Fund Expenditures J, City of Fayetteville, Arkansas General Fund Expenditures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 1.120,73 8 1,120,155 1,119,224 1,249, 808 3.151,173 3,375,40i� 3,307,845 3,410,770 513,095 559,24= 559,242 576,242 4.785,006 5,054,79- 4,986,311 5,236,820 154,844 162,784 151,482 162,957 2.877,564 2,762,006 2,715,959 3,044,883 70,222 76,926 76,076 74,813 0 371,984 363,767 373,735 3.102,630 3,373,700 3,307,284 �3,656,388 184,760 203,569 199,016 207,986 102,008 198,671 198,671 211,400 299,972 263,933 259,717 274,307 170,447 188,780 187,080 224,985 74,350 85,34; 83,240 89,205 153,954 194,875 190,495 203,047 356,761 389,013 385,926 403,165 355,535 400,173 395,051 418,276 116,724 121,406 119,600 174,475 103,868 139,549 124,891 125,702 257,754 287,179 287,179 350,405 352,239 393,013 391,793 418,400 56,903 68,02; 68,026 57,800 515,028 511,058 476,120 529,956 38,504 41,773 38,919 42,800 81,492 85,723 85,503 86,351 209,101 234,115 230,217 238,149 3.429,400 3,806,204 3,721,444 4,056,409 (2,008,091) (2,128,043) (2,123,656) 2,276,200) $ 14.127,132 $ 15,561,839 S 15,169,212 $ 16191,810_ j 21 Street Fund Sources of Funds for 1998 (77.7%) State Tumback $ 2,095,000 $2,697,000 Uses of Funds for 1998 (7.6%) Sidewalk & Trail Maint $ 206,188 (12.2%) Drainage Maintenance $ (44.7%) Street Maintenance $ 1,204,996 $2,697,000 (1 5%) Contract Services (Reimb) $ 41,000 (2.0%) Interest $ 55,000 ounty Road Tumback $ 506,000 1 Operations & Administration S 732,472 8.3%) Right of Way Maintenance S 223,635 22 1 Fund 2100 Beginning Fund Balance Revenues Intergovernmental Interest Other Total Revenues Expenditures Operations & Administration Right of Way Maintenance Street Maintenance Drainage Maintenance Sidewalk & Trail Maintenance Street Construction Total Expenditures Revenues Over (Under) Expenditures Ending Fund Balance City of Fayetteville, Arkansas Street Fund Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 _ $ 840.309 $ 1,012,759 $ 1,012,759 S 863,467 2,240,138 2,461,240 2,371,000 2,601,000 45,819 49,000 55,000 55,000 61,014 25,000 56,000 41,000 2,346,971 2,535,240 2,482,000 _ 2,697,000 612,354 642,082 624,241 732,472 186,081 227,419 223,207 223,635 927,437 1,166,413 1,135,509 1,204,996 448,649 424,400 416,539 329,709 0 105,596 105,596 206,188 0 126,200 126,200 0 2,174,521 2,692,110 2,631,292 2,697,000 172,450 _ (156,870) (149,292) _ _ 0 $ 1,012,759 $ 855.889 $_ 863,467 $ 863�467_ 23 Fund - 2120 Beginning Fund Balance Revenues Hotel. Motel, and Restaurant Taxes Interest Total Revenues Expenditures Advertising & Promotion - Media Contract Audit Expense Professional Services - Town Center Trolley Services Collection Expense Convention Development Convention Services Special Projects New Brochures 800 Telephone Number Festival Support Air Museum Library Chamber of Commerce Contract Fixed Assets Park Improvements - Youth Softball Total Expenditures Other Financing Sources (Uses): Transfer from CEC Bond Fund Transfer to Town Center Transfer to CEC Bond Fund Transfer to Arts Center Bond Fund Total Other Financing Sources (Uses): Revenues Over (Under) Expenditures and Other Financing Sources (Uses) Ending Fund Balance City of Fayetteville, Arkansas City Advertising & Promotion Fund Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 1,760,640 _ $ 1,833,140 $ 1.833.140 S 1,057,726 956,093 978,000 1,003.000 1,034,000 103,337 85,000 100,500 90,500 1,059,430 1,063,000 1.103,500 1,124,500 254,906 227,040 227,040 225,000 150 150 150 150 96,028 98,109 98,109 0 45,306 40,000 40,000 40,000 19,122 19,560 19,580 20,500 438 0 0 0 5,491 5,391 5.000 5,000 86,934 86,789 85.735 25,724 29,843 50,157 50,157 15,000 10,000 10,000 10,000 10,000 25,300 2,000 2,000 0 40,000 40,000 40,000 40,000 26,267 31,175 31,175 35,522 99,951 100,000 100,000 100,000 0 7,073 7,073 0 279,000 0 0 1,018,736 717,444 716,019 _0 516,896 464,675 425,000 366,105 395,000 0 (1,000,000) (1,000,000) (400,000) (432,869) (425,000) (425.000) (445,000) 0 (104,000) (104,000) (104,000) 31,806 _ (1,104,000) (1,161895) (554,000) 72,500 (758,444) (775,414) 53,604 $ 1,833,140 $ 1,074696 $ 1,057,726 $ 1,111330 24 City of Fayetteville, Arkansas Off Street Parking Fund Fund - 2130 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Fund Balance S452.457 S 515,124 S_ 515,124 S _ 491,563 Revenue Parking Lot Revenue 170,198 172,000 182,850 182,100 Interest Total Revenues 27,372 197,570 27,625 199,625 30,150 213,000 30,150 212,250 Expenditures �j Materials & Supplies 206 900 900 900 I Services & Charges 57,816 66,640 66,640 66,640 Maintenance 3,075 78,161 78,161 50,000 1 Downtown Parking District Capital 32,970 18.747 35,000 25,860 35,000 25,860 - 35,000 22,500 Total Expenditures 112,814 _ 206,561 206,561 _ 175,040 Other Financing Sources (Uses)_ Transfer to General Fund (22,089) (30,000) (30,000) (30,000) Total Other Financing Sources (Uses): (22.089) (30,000) (30,000) (30,000) Revenues Over (Under) Expenditures and Other Financing Sources (Uses): 62,667 (36,936) (23,561) 7,210 Ending Fund Balance S_ 515,124 S 478,188 S_ 491,563 S _ 498,773 25 City of Fayetteville. Arkansas Community Development Block Grant Fund Fund - 2180 Actual Budgeted Estimated Budgeted 1996 _ 1997 _ 1997 1998 Revenue CD Grant Funding _ $ 457,782 S 1,766,970 $ 1,766,970 S 755,423 Home Grant Funding 175,725 252,000 252,000 240,000 AAA of NWA 4,000 4,000 4,000 4,000 Loan Repay 6,371 10,000 10,000 10,000 Rehab Expense (6,371) _ 1( 0,000) (10,000) (10,000) Total Revenues 637,507 2,022,970 2,022,970 999,423 Expenditures Administration & Planning Program 89,526 86,289 86,289 86,533 Housing Services Program 112,298 510,742 510,742 195,092 Home Grant Program 175,725 252,000 252,000 240,000 Public Services Program 37,566 57,533 57,533 67,798 Public Facilities & Improvements 222,392 1,116,406 1,116,406 410,000 Total Expenditures 637,507 2,022,970 2.022.970 999,423 Revenues Over (Under) Expenditures $ 0 S 0 $ 0 S 0 FM Fund - 2250 Beginning Fund Balance Revenues Hotel, Motel, and Restaurant Taxes Interest Donations Total Revenues Expenditures Parks Development Program Park Improvements* Total Expenditures Revenues Over (Under) Expenditures Ending Fund Balance City of Fayetteville, Arkansas Parks Development Fund Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 0 _ S 709,783 $ 709,783 S 126,954 867,854 978,000 1,003,000 1,034,000 17,937 8,000 48,000 48,000 0 25,000 25,000 0 885,791 1,011,000 1,076,000 1,082,000 85,460 232,873 226,441 325,446 90,548 1,432,388 1,432,388 _751,800_ 176,008 1,665,261 1,658,829 1,077,246 709,783 (654,261) (582,829) 4,754 S 709,783 S _ 55,522 $ 126,954 $ 131,708 * 1998 Park Improvement Capital Projects: Davis Park Gazebo $ 15,000 Girls Softball Complex 150,000 Greathouse Bridge Replacement 55,000 Lake Fayetteville Trail 50,000 Mud Creek Tributary Trail 20,000 Other Park Improvements 10,000 Other Surveys / Boundaries 50,000 Park Land Acquisitions 50,000 Park Restrooms Retrofitting 10,000 Playground Renovations 50,000 Walker Park Pavilion 40,000 Walker Park Trail / Parking Lot 79,000 Wilson Park Renovation 70,000 Wilson Pool Improvements 100,000 Miscellaneous Fixed Assets 2,800 $ 751,800 6VA Fund - 2930 Beginning Fund Balance Revenues Drug Enforcement Grant Grant - Springdale Grant - Washington County Grant - Prairie Grove Grant - Lincoln Grant- Greenland Grant - West Fork Grant -Johnson Grant - Farmington Grant - Elm Springs Forfeitures - DTF Interest Total Revenues Expenditures Drug Enforcement Program Total Expenditures Revenues Over (Under) Expenditures Before Other Financing Sources (Uses) Other Financing Sources (Uses) Transfer from General Fund Total Other Financing Sources (Uses) Revenues Over (Under) Expenditures and Other Financing Sources (Uses) Ending Fund Balance City of Fayetteville. Arkansas Drug Law Enforcement Fund Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 S 21,840 $ 33,051 S 33,051 S 48,364 224,979 212,039 212,039 212,039 20,182 14,304 14,304 14,304 1,366 1,625 1,625 1,625 1,367 1,625 1,625 1,625 1,366 1,625 1,625 1,625 1,367 1,625 1,625 1,625 1,366 1,625 1,625 1,625 1,366 1,625 1,625 1,625 1,366 1,625 1,625 1,625 1,182 0 0 0 12,711 0 0 0 0 0 1,018 0 268,618 237,718 238.736 _ _ 237,718 302,196 287,707 269,451 266,513 302,196 287,707 269,451 266,513 (33,578) (49,989) (30,715) (28,795) 44,789 53,042 46,028 47,400 44,789 53,042 46,028 47,400 11,211 3,053 15,313 18,605 S 33,051 $ _ 36,104 S 48,364_ S 66,969 28 i . Fund - 3170 Beginning Fund Balance T� Revenue Interest Total Revenue E_x ep nditures Audit Expense Principal Payment Interest Expense Paying Agent Fees -� Total Expenditures Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfer From General Fund Transfer From A & P Fund Net Other Financing Sources Revenues Over (Under) Expenditures and Other Financing Sources (Uses) Ending Fund Balance City of Fayetteville, Arkansas Arts Center Bond Fund Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 S 742,303 $ 837,602 $ 837,602 $ 840,190 57,661 40,366 41,900 _ 40,366 57,661 40,366 41,900 40,366 0 500 0 0 135,000 155,000 155,000 290,000 212,415 204,112 204,112 115,703 0 1,500 1,000 1,500 347,415 361,112 360,112 407,203 (289,754) (320,746) (318,212) (366,837) 385,053 216,800 216,800 263,337 0 104,000 104,000 104,000 385,053 320,800 320,800 367,337 _ 95,299 54 2,589 500 $ 837,602 $_ 837,656 $ _ 840,190 $ T 840,690 29 Fund - 4270 Beginning Fund Balance Revenue Interest Total Revenue Expenditures Audit Expense T-Bill Handling Fees Total Expenditures Revenues Over (Under) Expenditures Other Financine Sources (Uses) Transfer From General Fund Total Other Financing Sources (Uses) Revenues & Financing Sources Over (Under) Expenditures Ending Fund Balance City of Fayetteville, Arkansas Replacement Fund Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 2.716,863 S 2,953,242 S 2,953,242 S 3,196,942 _ 160,429 160,429 550 0 550 159,879 76,500 76,500 150,000 168,050 150,000 168,050 550 550 300 300 850 850 149,150 167,200 76,500 76,500 76,500 76,500 175,050 175,050 550 _ 300 850 174,200 76,500 76,500 236,379 225,650 243,700 250,700 $ 2,953,242 $ 3,178,892 S 3,196,942 $ 3,447642 9C City of Fayetteville, Arkansas Sales Tax Capital Improvements Fund Fund 4470 Beginning Fund Balance Revenue _ Sales Tax Revenue State Grants Federal Grants Interest Other Total Revenue Expenditures Public Notification Audit Expense Capital Improvements Projects: Bridge and Drainage Improvements Fire Safety Improvements In -House Street & Sidewalk Improvements Library Book Purchases & Improvements Other Capital Improvements Parks and Recreation Improvements Police Safety Improvements Solid Waste Improvements Street Improvements Transportation Improvements Water & Sewer Improvements Total Expenditures Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfer to General Fund Transfer to Solid Waste Fund Total Other Financing Sources (Uses) Revenues & Other Financing Sources Over (Under) Expenditures & Uses Ending Fund Balance Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 9,302,615 _ $ 12.446,389 $ 12,446,389 S 2,560,333 9,082,505 9.354,000 9,585,000 9,863,000 23,695 30,000 30,000 0 935 616,350 649,000 0 582,041 76,560 611,000 75,000 8,784 4,000 12,000 4,000 9,697,960 10,080,910 10,887,000 9,942,000 2,067 1,500 1,500 1,500 2,500 2,500 2,500 2,500 133,504 1.550,274 1,550,274 610,000 364,808 447,081 447,081 450,000 665,893 1.289,044 1,289,044 963,100 65,000 123,470 123,470 107,500 201,626 1,149,768 1,149,768 1,121,200 139,736 742,073 742,073 427,000 92,191 698,279 698,279 153,000 1,452,596 223,000 223,000 80,000 833,140 7,055,309 7,055,309 2,701,000 108,278 980,980 980,980 128,000 618,847 4,685,778 4,685,778 2,154,000 4,680,186 18,949,056 18,949,056 8,898,800 5,017,774 (8,868,146) (8,062,056) 1,043,200 (1,588,000) (1,824,000) (1,824,OOO) (2,466,000) (286,000) 0 0 0 (1,874,000) (1,824,000) (1,824,000) (2,466,000) 3,143,774 (10,692,146) (9,886,056) (1,422,800) $ 12,446,389 $ 1,754,243 $ 2,560,333 S 1,137.533 31 City of Fayetteville, Arkansas Sales Tax Capital Improvements Fund Capital Budget Project Category Project Title Bridge and Drainage Improvements Double Springs Road Bridge Replacement Drainage Study and Master Plan Lake Lucille Spillway Londonderry Drainage Improvements Miscellaneous Drainage Improvements Fire Safety Improvements Fire Station #6 - New Construction In -House Street & Sidewalk Improvements Pavement Improvements Sidewalk Improvements Library Book Purchases & Improvements Book Purchases Carpet Replacement - Children's Department Library Lighting Repair and Renovation Other Capital Improvements Animal Shelter Crematory - Individual Cremations Animal Shelter Crematory System Building Improvements Geographic Information System Kennel Cage Doors - Woven Wire Replacement Microcomputer Replacements PEG Television Center - Equipment Printer Replacements Research & High Technology Park - Grant Match Tree Planting Program Voice & Data Communications Wiring - City Hall Parks and Recreation Improvements Lake Fayetteville/Sequoyah Improvements Parks Maintenance Complex Police Safety Improvements Firing Range Improvements PC/Terminal - Upgrade/Replacements Solid Waste Improvements Composting Site Improvements : 998 Budget 5 150,000 100,000 100,000 200,000 60,000 610,000 450,000 450,000 698,100 265.000 963,100 83,000 13,500 11 Ann 12,600 29.500 475,000 105,000 10,000 27,500 25,000 59,600 300,000 53.000 24,000 1.121,200 75,000 352,000 427,000 123,000 30,000 153,000 80,000 80,000 32 City of Fayetteville. Arkansas Sales Tax Capital Improvements Fund Capital Budget Project Category Project Title Street Improvements Cleveland Street - Garland to Frisco Frontage Road and Zion Road Intersection Old Missouri Road - Old Wire to Joyce Plainview Avenue Improvements Poplar Street Improvements Rupple Road Area Improvements Street ROW/Intersection/Cost Sharing Improvements Sycamore Street - Leverett to Garland Transportation Improvements MUTCD Sign Machine Material Parking Meter Replacement Traffic Signal Improvements Water and Sewer Improvements Sanitary Sewer Rehabilitation Miscellaneous Fund Expenses Public Notification / Audit Expense 1998 Budget 85,000 271.000 202,000 150,000 657.000 500,000 200,000 636.000 2.701.000 26,000 25,000 _ 77,000 128,000 2,154.000 2,154,000 _ 4,000_ 4,000 33 (Page Left Blank Intentionally) 34 I Proprietary and Fiduciary Funds Enterprise Funds Water and Sewer Solid Waste Airport - Town Center & Parking Facility Continuing Education Center & Parking Facility Trust Funds JPolice Pension Fire Pension JMunicipal Judge Retirement Internal Service Fund Shop J J J J J35 (32.2%) Sewer Service Charges $ 8 211.000 Water & Sewer Fund Sources of Funds for 1998 (39.2%) Water Sales $ 10,018,000 8%) Retained Earnings $ 4,535.890 (0.3%) Other $ 87,000 (2.1%) Interest Income $ 532,000 (8.4%) Capital Contributions $ 2,154,000 $25,537,890 Uses of Funds for 1998 (9.8%) Operations & Administration $ 2,508,395 (3.9%) Water Transmission and Dist. $ 984,725 (14.7%) Waste Water Treatment $ 3,74 (4.5%) Sewer Main Maint. $ 1,157,802 (6.0%) Meter Operations $ 1.520,044 5%) Water Purchased $ 4,728,000 %) Capital $ 5.082,371 (19 7%) Depreciation $ 5,029,681 (3.0%) Interest Expense $ 777,283 $25,537,890 36 a N f } Fund - 5400 Beginning Retained Earnings Operating Revenues Water Sales Sewer Service Charges Total Operating Revenues Operating Expenses Cis. of Fayetteville. Arkansas Water and Sewer Fund Operations & Administration Water Purchased Water Transmission and Distribution Sewer Main Maintenance Waste Water Treatment Plant Meter Operations Total Operating Expenses Before Depreciation Operating Income (Loss) Before Depreciation Depreciation Expense Operating Income (Loss) Nonoperating Income (Expense) Transfer from General Fund Interest Expense Interest Income Intergovernmental Other Total Nonoperating Income Net Income (Loss) Depreciation on Capital Contributions Net Change to Retained Earnings Ending Retained Earnings Beginning Contributions Capital Contributions Depreciation on Capital Contributions Ending Contributions Total Fund Equity, End of Year Capital Expenditures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 39,071,307 S 43.357,925 $ 43,357,925 $ 47,358,087 9,422,723 9.526,800 9,600,000 10,018,000 7,588,368 77.782,000 7,799,000 8,211,000 17,011,091 17.308,800 17,399,000 18,229,000 2,091,231 2.311,251 2,306,560 2,508,395 3,720,823 4,728,000 4,588,000 4,728,000 699,052 1.102,219 927,895 984,725 950,726 1.211,206 1,034,928 1,157,802 3,312,412 3.532,158 3,493,469 3,749,589 1,146,252 1.310,307 1,202,222 1,520,044 11,920,496 14.195,141 13,553,074 14,648,555 5,090,595 3.113,659 3,845,926 3,580,445 4,443,023 47881,586 4,880,686 5,0292681 647,572 (1.767,927) (1,034,760) (1,449,236) 50,000 20,000 20,000 0 (729,617) (805,755) (795,177) (777,283) 592,927 515,000 707,000 532,000 48,957 1,650,000 1,650,000 0 363,376 84,000 84,000 87,000 325,643 1.463,245 1,665,823 (158,283) 973,215 (304,682) 631,063 (1,607,519) 3,313,403 3.369,099 3,369,099 3,525,291 4,286,618 3.064,417 4,000,162 1,917,772 43,357,925 46,422,342 47,358,087 49,275,859 46,934,597 45,292,067 45,292,067 46,608,746 1,670,873 4,685,778 4,685,778 2,154,000 (3,313,403) (3,369,099) (3,369,099) (3,525,291) 45,292,067 46.608,746 46,608,746 45,237,455 $ 88,649,992 $ 93.031,088 $ 93,966,833 $ 94,513,314 $ 2,551,123 $ 6,805,686 $ 6,798,083 $ 5,082,371 -� 37 (94.6%) Solid Waste Fees $ 4,240,000 Solid Waste Fund Sources of Funds for 1998 $4,484,027 Uses of Funds for 1998 (1.1 %) Retained Earnings $ 54,027 (1.8%) Capital Contributions $ 80,000 (2 5%) Recycling & Other $ 110.000 (31.3%) Commercial Pickup $ 1,403,980 (17.7%) Operations and Admin. $ 795,755 (24.8%) Residential Pickup $ 1.1 (6.0%) Composting $ 266,934 $4,484,027 (3 6%) Depreciation $ 163,954 (2.5%) Capital $ 112,100 :cycling $ 631,178 M., 1 City of Fayetteville, Arkansas ' Solid Waste Fund Fund 5500 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Retained Earnings $ 813,695 5 911,810 $ 911,810 S _ 992,462 O ep rating Revenues Solid Waste Fees 3,400,794 4,117,479 3.914,000 4,240,000 Recycling Revenue 11,164 11.492 49,000 49,000 -� Composting Revenue 6,110 6,000 9,000 9,000 Container Sales/Leases 47,495 25,000 0.000 - 50,000 Total Operating Revenues 3.465,563 4,159,971 4.022,000 4_348,000 0 erating Expenses Operations and Administration 569,297 764,388 733,848 795,755 Commercial Pickup 1,353,518 1,473,986 1,450,083 1,403,980 -1 Residential Pickup 1,222,270 1,104,462 997,571 1,110,126 I Recycling 256,061 442,196 �2,196 631,178 Composting 236,776 245,999 244.383 266,934 Total Operating Expenses 3,637.922 4,031,031 3.868.081 4,207,973 Operating Income (Loss) Before Depreciation (172,359) 128,940 153,919 140,027 Depreciation Expense 51,078 145,227 145,227 _ 163,954 Operating Income (Loss) (223.437) (16,287) 8,692 _ (23,927) Nonoperating Income (Expense): Interest 14.852 1,000 1,000 1,000 Transfer from Sales Tax Construction 286,000 0 0 0 Miscellaneous 10,669 _ 1,000 1,000 1,000 Total Nonoperating Revenue (Expense) 311,521 _ 2,000 2,000 2,000 Net Income (Loss) 88,084 (14,287) 10,692 (21,927) Depreciation on Contributed Capital 10,031 69,960 69,960 _ 72,793 Net Change to Retained Earnings 98,115 55,673 80,652 50,866 Ending Retained Earnings $_ 911,810 S 967.483_ $ 992,462 $ _ _ 1 043.328_ Contributions Beginning of Year 69,676 1,857,511 1,857,511 1,872,551 Capital Contributions 1,797,866 85,000 85,000 80,000 Depreciation on Contributed Capital (10,031) (69,960) (69,960) (72,793) Ending Contributions 1,857,511 1,872,551 1,872,551 1,879,758 Total Fund Equity $ 2,769,321 S 2,840,034 5 _ 2.865.013 $ _ 2,923 086 Capital Expenditures $ 14,306 S 68,368 $ 65,828 $. _ 112,100_ 39 (15.0%) Rents and Leases (2 6%) Interest & Nonoperating Inc. $ 98.000 (35.1%) Captial Contribution: Airport Fund Sources of Funds for 1998 (2 9%) Aviation Fuel $ 107,648 (18 0%) Parking Fees $ 665 943 (8.41/.) Airline Fees $ 312,552 5.9%) Retained Earnings $ 587,749 (2.1%) Other $ 77,005 $3,703,319 Uses of Funds for 1998 (9.2%) Airside Operations $ 340,072 (43.9%) Capital $ 1,627,040 $3,703,319 ) Landside Operations $ 834,458 Depreciation $ 901,749 .N City_ of Fayetteville, Arkansas Airport Fund Fund - 5550 Beginning Retained Earnings Operating Revenues: Airline Fees Parking Fees Rents and Leases Aviation Fuel Other Total Operating Revenues Operating Expenses: Landside Operations Airside Operations Total Operating Expenses Before Depreciation Operating Income (Loss) Before Depreciation Depreciation Expense Operating Income (Loss) Nono ep rating Income (Expense) Interest Income Sales Tax Other Total Nonoperating Income Net Income (Loss) Add Back Depreciation On Assets Acquired With Contributed Capital Net Change to Retained Earnings Ending Retained Earnings Beginning Contributions Contributions Depreciation on Contribution Ending Contributions Total Fund Equity Capital Expenditures Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 4,538,757 $ 5,225,327 S 5,225,327 $__ 5.065,054 301,717 299,000 272,000 312.552 591,725 600,000 623,000 665,943 567,724 525,000 558,000 555.422 110,171 116,000 110,000 107,648 67,827 69,000 77,000 _ 77,00_5 1,639,164 1,609,000 1,640,000 1,718,570 533,956 1,166,837 1,112,899 834,458 348,903 361,720 345,613 _ 340,072 882,859 1,528,557 1,458,512 1,174,530 756,305 80,443 181,488 544,040 482,762 789,682 789,682 901.749 273,543 (709,239) (608,194) (357,709) 112,692 38,920 97,000 94,000 3,825 4,000 4,000 4,000 (2,845) 0 0 0 113,672 42,920 101,000 98,000 387,215 (666,319) (507,194) (259,709) 299,355 346,921 346,921 394,487 686,570 (319,398) (160,273) 134,778 5,225,327 4,905,929 5,065,054 5,199,832 7,546,879 8,674,505 8,674,505 9,569,584 1,426,981 1,242,951 1,242,000 1,299,000 (299,355) (346,921) (346,921) (394,487) 8,674,505 9,570,535 9,569,584 10,474,097 $ 13,899,832 $ 14,476,464 $ 14,634,638 $ 15,673,929 $ 1,377,669 $ 2,103,939 S 2,038,806 $ 1,627,040 41 City of Fayetteville, Arkansas Town Center and Parking Facility Fund Fund - 5600 Beginning Retained Earnings Operating Revenues _ __ Rents & Leases Total Operating Revenues Operating Expenses Audit Expense Insurance - Building Special Assessments Total Operating Expenses Operating Income (Loss) Before Depreciation Depreciation Expense Operating Income (Loss) Nonoperating Income (Expense): State Tourism Tumback Interest Income Interest Expense Paying Agents Fees Bond Amortization Total Nonoperating Revenue Income (Loss) Before Operating Transfers Other Financing Sources (Uses) Transfer from Advertising & Promotion Fund Total Other Financing Sources (Uses) Net Income (Loss) Ending Retained Earnings Bond Proceeds Capital Expenditures Actual Budgeted Estimated Buds-2ted 1996 1997 1997 1998 $ 0 $ _ 0 S 0 _ S 1.600.000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 218.000 0 0 0 (110.200) 0 0 0 12.000) 0 0 0 0 0 0 0 (94.200) 0 0 0 _ (94.200) 0 1,000,000 1,000,000 400.000 0 1,000,000 1,000,000 400.000 0 1,000,000 1,000,000 315.800 $ 0 $ 1,000,000 S 1,000,000 S 1,315.800 $ 0 $ 0 S 0 S 6.950.000 $ 0 $ 0 S 0 S 7,500.000 42 City of Fayetteville, Arkansas Continuing Education Center and Parking Facility Fund Fund - 5690 Beginning Retained Earnings Operating Revenues Property Lease Total Operating Revenues O_ perating Expenses Audit Expense Insurance - Building Special Assessments Total Operating Expenses Operating Income (Loss) Before Depreciation Depreciation Expense Operating Income (Loss) Nonoperating Income (Expenses) State Tourism Turnback Interest Income Interest Expense Paying Agents Fees Bond Amortization Total Nonoperating Revenue Income (Loss) Before Operating Transfers Other Financing Sources (Uses) Transfer from Advertising & Promotion Fund Transfer Funds to Advertising & Promotion Fund Total Other Financing Sources (Uses) Net Income (Loss) Ending Retained Earnings J, Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 S 744,973 S 762,287 S 762,287 S 959,976 122,000 122,000 122,000 _ 122,000 122,000 122,000 122,000 122,000 1,500 1,500 1,500 1,500 3,804 4,424 3,797 4,424 42,815 45,000 42,805 45,000 48,119 50,924 48,102 50,924 73,881 71,076 73,898 71,076 94,807 94,807 94,807 94,807 (20,926) (23,731) (20,909) (23,731) 180,768 300,000 260,000 300,000 26,386 26,500 27,153 27,500 (129,469) (119,000) (119,000) (110,200) (1,070) (2,000) (1,750) (2,000) (6,569) (6,700) (6,700) (6,700) 70,046 198,800 159,703 208,600 49,120 175,069 138,794 184,869 432,869 425,000 425,000 445,000 (464,675) (425,000) (366,105) (395,000) (31,806) 0 58,895 50,000 17,314 175,069 197,689 234,869 S 762,287 S 937,356 $ 959,976 S 1,194,845 43 Fund 6800 Beginning Fund Balance Revenue Property Taxes State Insurance Turnback Court Fines and Fees Investment Earnings Officer Contributions Donations/Suspension General Fund Contributions Other Total Revenue Expenses City of Fayetteville, Arkansas Police Pension Fund Actual Budgeted Estimated Budgeted 1996 _ 1997 1997 _ 1998 S 7,187,710 S 8,088.907 S 8,088,907 S 8.951,486 215,222 163,303 109,859 753,399 32,644 300 65,288 229 1,340,244 199,000 165,000 105,000 244,300 33,150 450 66,300 0 813,200 220,255 158,283 114,000 814,941 33,150 450 66,300 0 1,407,379 223,000 158,000 105,000 269,300 34,300 450 68,600 _ 0 858,650 Office Supplies & Printing 0 600 600 600 Audit Expense 3,000 3,000 3,000 3,000 Professional Services 725 650 650 650 T-Bill Handling Fees 0 550 550 550 Pension Withdrawal 0 15,000 15,000 15,000 Benefit Payments 435,322 525,000 525,000 _ 580,000_ Total Expenses 439,047 544,800 544,800 599,800 Net Income (Loss) 901,197 268,400 862,579 258,850 Ending Fund Balance S 8,088,907 S 8,357,307 $ 8,951,486 S 9.210.336 City of Fayetteville. Arkansas Fire Pension Fund Fund 6810 Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Beginning Fund Balance S 8,897,591 S 9,806,706 $ 9,806,706 $ 10,453,536 Revenue Property Taxes 215,222 199,000 220,255 223,000 State Insurance Turnback 146,423 146,500 154,075 155,000 Investment Earnings 844,248 351,000 765,000 426,000 Donations 300 0 0 0 Officer Contributions 44,248 41,000 41,000 42,650 General Fund Contributions 88,496 82,000 82,000 85,300 Other 25 0 0 0 Total Revenue 1,338,962 819,500 1,262,330 931,950 Expenses Audit Expense 3,000 3,000 3,000 3,000 Professional Services 1,775 1,500 1,500 1,500 Pension Withdrawal 0 15,000 15,000 15,000 Benefit Payments 425,072 _ 596,000 596,000 700,0_00 Total Expenses 429,847 615,500 615,500 _ 719,500 Net Income (Loss) 909,115 204,000 646,830 212,450 Ending Fund Balance S 9,806,706 S 10,010,706 $ 10,453,536 $__ 10,665,986 J J J J Fund 6820 Beginning Fund Balance Revenue Court Fines and Fees Investment Earnings Total Revenue Expenses Audit Expense Total Expenses Net Income (Loss) Ending Fund Balance City of Fayetteville, Arkansas Municipal Judge Retirement Fund Actual Budgeted Estimated Budgeted 1996 _ 1997 _ 1997 1998 $ 390,218 S 430,058 S 430,058 S 472,558 17,166 15,800 18,500 18,500 22,749 11,575 _ 24,075 25,075 39,915 27,375 42,575 43,575 75 75 75 75 75 75 75 75 39,840 27,300 42,500 43,500 $ 430,058 S 457,358 S 472,558 S 516,058 Ell City of Fayetteville. Arkansas y Shop Fund Fund 9700 Actual Budgeted Estimated Budgeted 1996 1997 _ 1997 1998 Beginning Retained Earnings S 6,557,896 S 7,304,828 S 7.304,828 $ 7,218,929 Revenue _Operating Shop Charges 3,402,961 _ 3,265,000 3,310,000 3,400,000 _l Total Operating Revenue 3,402,961 3,265.000 3.310,000 3,400,000 Operating Expenses Vehicle Maintenance Program 1,547,816 1,737,995 1,727,201 2,015,524 Total Operating Expenses 1,547,816 _1,737,995 17727,201 2,015,524 Operating Income (Loss) Before Depreciation 1,855,145 1,527,005 1,582,799 1,384,476 1 Depreciation Expense _ 1,436,121 1,919,898 1,919,898 __ 1,936,770 Operating Income (Loss) _ 419,024 (392,893) (337,099) (552,294) Nonoperating Income (Expense) Gain (Loss) on Sale of F.A. 81,750 100.000 60,000 100,000 Interest 107,409 26,000 115,000 25,000 1 Other 1,480 0 4,332 0 Total Nonoperating Income 190,639 126,000 179,332 125,000 1 Net Income (Loss) 609,663 (266,893) (157,767) (427,294) Add Back Depreciation On Assets Acquired With Contributed Capital 137,269 71,868 71,868 57,494 Increase (Decrease) in Retained Earnings 746,932 (195,025) (85,899) _ (369,800) Ending Retained Earnings _ 7.304,828 7,109,803 7,218,929 6,849,129 Beginning Contributions 540,101 359,339 359,339 287,471 Capital Contributions 0 0 0 0 1 Disposal of Contributed Capital (43,493) 0 0 0 _ J Depreciation on Contributed Capital (137,269) (71,868) _ (71,868) _ (57,494) Ending Contributions 359,339 287,471 _ 287,471 _ 229,977 Total Fund Equity $_ 7,664,167 S _ 7,397,274 S 7,506,400 $ 7,079,106 Capital Expenditures $ 1.649.,499 $3,06'7.538 S 3.061,438 S_ 2,414,000 47 City of Fayetteville, Arkansas Schedule of Major Revenue Sources and Significant Trends T:,e City of Fayetteville creates its expenditure budgets within anticipated revenue for each fund budgeted by the City. The C.n- uses information such as building permits issued, new utility customers, and population data from the Northwest Arkansas Regional Planning Commission to project revenues in the budget process. The City's major revenue sources are listed below. Citv Sales Tax: City sales tax revenue has grown at an average rate of 13.93% annually since 1987 except for 1993. During 1993 the City lost its city sales tax for approximately 90 days as a result of the Sales Tax Lawsuit. City sales tax revenue for 1998 represents approximately a 5.4% growth in revenue using estimated 1997 as the base. The city sales tax revenue is divided between capital projects (75%, Sales Tax Capital Improvements Fund) and discretionary purposes (225%, General Fund). County Sales Tax: The City receives a prorated share of the county sales tax based on population as of the most recent federal census. The county sales tax revenue provides approximately 43% of the revenue for the General Fund. Growth in sales tax revenue has averaged approximately 8% annually from 1987 to 1997. Budgeted 1998 county sales tax revenue is projected to grow at 2.3% over estimated 1997 revenue. Dollars 2 4 6 8 1987 4,173,444 1988 4,339,019 1989 4,745,915 1990 5,052,187 1991 5,426,350 1992 1 5,961,732 a� } 1993 5,059,148 1994 7.561.906 10 1995 1 8,468,654 1996 9,082.505 Est. 1997 9,354.000 Proj. 1998 9,863.000 Dollars 2 4 6 8 1987 3,198,519 1988 3,301.645 1989 3,543,394 1990 3,783,344 1991 4,161,112 1992 4,628,369 1993 5,248,450 1994 5,706,171 1995 6,170,653 1996 6.632.324 Est. 1997 6,825,000 Proj. 1998 6,984,000 12 10 I ' Major Revenue Sources, Continued - Hotel -Motel -Restaurant (HMR) Tax: _ The City collects a 1% Dollars Hotel -Motel -Restaurant 300 500 700 900 I (HMR) tax for use by the City's Advertising and 1987 452,387 1 Promotion Commission. 1988 470.323 On November 14, 1995, I voters approved an 1989 513,094 additional 1% HMR tax to 555,694 be used for Parks and 1990 I I Recreation needs. HMR 1991 578,348 tax revenue has grown at 1992 659,193 an average rate of 8.4% 1 per year since 1987 and } 1993 736.097 the projected revenue for 1994 866,253 1998 is expected to increase by 3% over the 1995 932,916 1997 estimated revenue. 199B 956.093 The increase in HMR tax is attributed by the Est. 1997 S increase of restaurants in Proj. 1998 e Fayetteville. 1100 1300 1, 003000 1.003,000 I1, 034,000 1, 034,000 City Advertising & Promotion E Parks & Recreation Solid Waste Fees: Solid Waste fee revenue is Dollars based on level of customer 0 1 2 3 4 5 service. The 15% increase in estimated 1997 over 1996 1987 1,615,161 revenue reflects a rate 1988 1,680,692 increase which was adopted in 1996 and went into effect 1989 1,806,012 on January 1, 1997. The 1990 1,842,738 new rate increased residential customers fees 1991 2,174.481 by 9.7% and commercial @ 1992 2,202.346 customer fees by 20%. r 1993 2,848,773 This was the first solid waste rate increase since 1994 3,068,504 1993. 1995 3,210,462 1996 3,400,794 Est. 1997 3,914,000 Proj 1998 4240,000 __J `� 49 Water Sales: Water sales revenue is based on metered customer usage of water and is one of the primary sources of revenue for the Water & Sewer Fund. The budgeted revenue for 1998 includes an increase in projected revenue of 4.4% over estimated 1997 revenue. Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is one of the primary sources of revenue for the Water Sewer Fund. The budgeted revenue for 1997 includes an increase in projected revenue of 3.7%. Major Revenue Sources, Continued Dollars 2 4 6 8 10 1987 2,962,279 1988 3,385,618 1989 4,273.041 1990 4,822,875 1991 6,128, 827 1992 6,552,093 a> 1993 7,584,804 1994 8,618,486 1995 9.406.973 1996 9,422,723 Est. 1997 9,600,000 Proj. 1998 10.018,000 Dollars 2 4 6 8 1987 3,962,279 1988 4,294,736 1989 4,764,165 1990 5,064,451 1991 5,735,310 1992 6,207,658 d } 1993 6,692,674 1994 7,375.557 1995 7,722,863 1996 7,588.368 Est. 1997 7,799,000 Proj. 1998 8,211, 000 12 10 12 50 GENERAL GOVERNMENT DEPARTMENT OVERVIEW The General Government Department contains eight divisions: Office of the Mayor, City Council. City Attorney, Municipal Judge, Cable Administration, City Clerk/Treasurer, Airport, and Miscellaneous. Some major projects for this department in 1998 include: exercising oversight and management of the day to day operations of the City, ensuring the City's compliance with the Americans with Disabilities Act, continued work on the Town Center project, continued implementation of the document imaging system project. Additionally, election issues that are a result of the Special Census will need to be addressed. Some of the issues to be considered include redistricting of wards and terms of office for aldermen. Estimated 1997 expenditures are projected to be approximately $240,000 below Budgeted 1997 and the Proposed 1998 expenditures are decreased by approximately $556,000 when compared to the 1997 estimated amounts. The decrease from Budget 1997 to Budget 1998 is primarily due to one time expenditures in 1998 for the Special Census, the Research & Technology Park Master Plan Development, completion of planned major maintenance projects at the Airport, and, a reduction in Airport Capital spending. The Miscellaneous Program contains the funding needed to implement pay plan adjustments based on the salary survey conducted every two years. Staffing in the General Government area has increased by a part-time work study in the City Prosecutor Division. Category Totals Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Personnel Services $ 1,138,678 $ 1,530,382 $ 1,494,312 $ 2,035,641 Materials & Supplies 58,428 90,094 81,102 81,902 Services & Charges 1,540,123 1,728,190 1,617,463 1,245,002 Maintenance 100,308 473,138 447,556 194,084 Operations 2,837,537 3,821,804 3,640,433 3,556,629 Capital 1,584,623 2,177,402 2,112,019 1,657,340 Depreciation 482,762 789,682 789,682 901,749 Transfers 511,553 313,300 313,300 339,837 Cost Reimbursements (2,008,091) (2,128,043) (2,123,656) (2,276,200) Capital and Other 570,847 1,152,341 1,091,345 622,726 Total Department $ 3,408,384 $ 4,974,145 $ 4,731,778 $ 4,179,355 51 General Government Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 General Fund 0150 Mayor's Administration Personnel Services 162.192 168.215 168,187 178,024 Materials & Supplies 8.919 8.483 8,483 7,750 Service and Charges 60.846 89,395 79,700 87,890 Maintenance 515 937 537 736 Capital 2.194 3,500 3,500 0 234.666 270,530 260,407 274,400 0160 City Council Personnel Services 33.425 33.600 33,600 33,600 Materials & Supplies 502 1,000 500 3,000 Service and Charges 4.302 7,866 7,022 8,000 Capital 0 250 0 250 38.229 42,716 41,122 44,850 0210 City Attorney Personnel Services 167,408 181,767 176,409 180,328 Materials & Supplies 1,790 3,050 2,800 3,000 Service and Charges 15.361 23,722 23,608 25,972 Maintenance 2,507 2,950 2,950 4,450 Capital 5,194 5,174 5,174 4,050 192.260 216,663 210,941 217,800 0310 City Prosecutor Personnel Services 181,318 182,815 181,227 192,482 Materials & Supplies 4,293 3,887 3,887 4,015 Service and Charges 5,439 7,706 7,706 7,203 Capital 1,921 1,635 1,635 0 192.971 196,043 194,455 203,700 0350 Hot Check Personnel Services 92.347 98,005 98,005 103,275 Materials & Supplies 3.206 3,174 3,174 3,300 Service and Charges 10,580 10,159 10,159 8,752 Maintenance 764 800 800 800 Capital 317 1,104 1,104 0 107,214 113,242 113,242 116,127 0400 Municipal Judge Personnel Services 62,135 67,810 67,810 67,913 Materials & Supplies 3 750 408 450 Service and Charges 3,212 6.148 4,744 5,425 Capital 2,385 _ 3,115 3,115 0 67,735 77.823 76,077 73,788 0600 Cable Administration Personnel Services 80,434 98,358 98,358 109,828 Materials & Supplies 2,748 4,400 4,400 4,537 Service and Charges 63,887 66,168 66,168 75,435 Maintenance 4,320 7,895 7,895 5,000 Capital 26,700 21,336 21,336 0 178.089 _ 198,157 198,157 194,800 52 _ r� General Government Department Program Expenditure Summary , r Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 1510 City Clerk/Treasurer Personnel Services 65,910 81,272 80,429 84,191 Materials & Supplies 9,256 11,000 8,000 11,000 Service and Charges 44,938 45,401 44,099 65,309 Maintenance 6,284 7,700 7,543 8,000 Capital 4,410 500 500 500 130,798 145,873 140,571 169,000 ^� 6600 Miscellaneous Personnel Services 0 231,158 231,158 674,964 Service and Charges 848,934 799,261 723,760 403,970 _l Maintenance 10,270 40,000 30,000 15,000 I Capital 160,466 35,244 35,244 24,000 Transfers 511,553 313,300 313,300 339,837 Cost Reimbursement 2,008,091 (2,128,043) (2,123,656) (2,276,200) (476,868) (709,080) (790,194) (818,429) Total General Fund 665,094 551,967 444,778 476,036 AkpQd Fund 3940 Airport Landside Operations Personnel Services 157,249 265,319 238,886 303,640 Materials & Supplies 23,201 45,850 41,550 34,850 Service and Charges 284,081 324,597 309,446 327,670 Maintenance 38,754 48,454 40,400 30,798 Capital 2,816 1,344 1,344 1,500 Depreciation 482,762 789,682 789,682 901,749 988,863 1,475,246 1,421,308 1,600,207 1 3950 Airport Airside Operations Personnel Services 136,260 122,063 120,243 107,396 Materials & Supplies 4,510 8,500 7,900 10,000 Service and Charges 180,725 192,625 185,909 183,376 Maintenance 27,025 38,271 31,300 39,300 Capital 383 261 261 0 348,903 361,720 345,613 340,072 3960 Airport Capital Expenditures Service and Charges 17,818 155,142 155,142 46,000 Maintenance 9,869 326,131 326,131 90,000 Capital 1,377,837 2,103,939 2,038,806 1,627,040 1,405,524 2,585,212 2,520,079 1,763,040 Total Airport Fund 2,743,290 4,422,178 4,287.000 3,703,319 Total General Government $_ 3,408,384 $ �4 974,145 $ 4,731,778 $ 4,179,355 53 General Government Department Personnel Summary Division/Title Mayor Division Mayor Assistant to the Mayor Executive Secretary Administrative Intern City Attorney Division City Attorney Assistant City Attorney Senior Secretary Law Clerk (Part-time) City Prosecutor / Hot Check Program Prosecuting Attorney Lead Hot Check Clerk Police Officer Senior Legal Assistant Legal Assistant Senior Secretary Senior Clerk/Typist Law Clerk (Part-time) Work Study Municipal Judge Division Municipal Judge Cable Administrator Division Cable Administrator Operations Coordinator Lead Production Technician Full Time Production Assistant Part Time Production Assistants City Clerk Division City Clerk Microfiche Operator Senior Clerk Typist (Part-time) Airport Division Airport Manager Assistant to the Airport Manager Marketing/Development Coordinator Airport Operations Supervisor Airport Maintenance Worker II Airport Maintenance Worker III Airport Maintenance Worker IV Senior Secretary Senior Clerk Typist Custodian Total General Government Personnel 1995 1996 1997 Employees Employees Employees 1998 Employees 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 4.00 3.50 3.50 3.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.40 0.40 0.75 0.75 3.40 3.40 3.75 3.75 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.50 0.00 0.00 0.00 0.50 8.50 8.50 8.50 9.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.00 0.00 0.00 0.00 0.00 1.00 1.00 0.00 2.12 2.00 2.00 2.50 4.12 5.00 5.00 1.00 1.00 1.00 1.00 1.00 1.25 1.75 1.75 0.80 0.80 0.80 0.80 2.80 3.05 3.55 3.55 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 1.50 1.50 4.00 4.00 1.00 1.00 0.00 0.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 3.00 3.00 9.50 10.50 13.50 13.50 31.70 34.07 38.80 39.30 54 ADMINISTRATIVE SERVICES DEPARTMENT OVERVIEW The Administrative Services Department contains twelve divisions: Administrative Services Director. Personnel, Accounting & Audit, Budget & Research, Purchasing, Data Processing, Building Maintenance, Water & Sewer Services, Fleet Operations, Municipal Court, Animal Shelter, and Community Development. Estimated 1997 expenditures are projected to be approximately $191,000 less than the 1997 budgeted amounts. The cost savings occurred primarily from a reduction in personnel cost due to turnover and postponement of the full implementation of the backflow prevention program until the state guidelines are finalized. Budgeted 1998 expenditures are approximately $1.3 million less than the 1997 budgeted amounts. The decrease is primarily attributed to a decrease in grant funding to the Community Development Home Grant and Capital Programs, and a reduction in planned capital acquisitions in the Shop Fund. Major initiatives planned by the department for 1998 include: implementation of the Geographic Information System (GIS) software and assisting user division in implementing the software, continued implementation i and coordination of the capital improvements program, compilation of the Comprehensive Annual Financial Report in-house renovation of several City owned buildings, expanded educational programs at the Animal Shelter, continuation of efforts to provide home ownership opportunities to low and moderate income families, continuation of the employee management training programs, and initiation of the Water & Sewer backflow prevention program. Administrative Service Department personnel has increased by five and '/2 positions from 1997 to 1998. The new positions include a Water & Sewer Technical Supervisor, a Senior Customer Service Representative, a Meter :Maintenance Worker, a Customer Service Representative and a part-time Deputy Court Clerk in Municipal Court. Category Totals Actual 1996 Personnel Services $ 3,115,714 Materials & Supplies 771,654 Services & Charges 1,880,865 Maintenance 144,423 Operations 5,912,656 Capital 1,808,034 Depreciation 1,491,127 Capital and Other 3,299,161 Total Department $ Budgeted Estimated Budgeted 1997 1997 1998 $ 3,607,606 $ 3,510,593 $ 3,851,567 913,284 884,442 1,020,265 3,308,935 3,267,525 2,308,843 180,993 165,918 173,174 8,010,818 7,828,478 7,353,849 3,532,512 3,524,097 2,910,636 1,990,700 1,990,700 2,008,208 5,523,212 5,514,797 4,918,844 9,211,817 $ 13,534,030 $ 13,343,275 $ 12.272,693 55 Administrative Services Department Program Expenditure Summary General -Fund 1100 Administrative Services Director Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1210 Personnel Administration Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1310 Accounting & Audit Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1330 Budget & Research Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1350 Billing & Collections Personnel Services Materials and Supplies Service and Charges Maintenance Capital 1360 Internal Audit Personnel Services Materials and Supplies Service and Charges Capital Actual Budgeted Estimated 1996 1997 1997 $ 124,425 5 126,218 $ 126,218 $ 653 2,500 1,955 11,017 10,800 10,445 255 300 150 _ 627 1,000 500 136,977 140,818 139,268 Budgeted 1998 129,100 2,500 11,250 300 600 143,750 329,393 491,105 487,251 468,078 5,255 6,052 6,052 6,420 81,022 90,229 90,229 96,008 0 300 100 100 1,032 5,661 5,661 550 416,702 593,347 589,293 571,156 308,073 324,691 324,691 335,351 7,901 10,617 10,153 10,284 8,829 16,300 12,057 12,350 485 750 495 500 1,133 7,051 2,000 1,100 326,421 359,409 349,396 359,585 97,932 120,989 119,674 124,804 5,933 10,930 9,930 9,739 3,835 4,050 4,050 4,050 0 500 200 200 3,909 400 400 0 111,609 136,869 134,254 138,793 200,570 187,296 182,257 18 8, 919 6,582 9,796 4,019 9,730 54,778 68,400 63,650 63,500 60 600 60 500 10,639 3,043 3,043 11,951 272,629 269,135 253,029 274,600 49,401 50,980 50,980 51,293 331 619 490 705 3,328 3,885 3,300 3,802 0 600 200 600 53,060 56,084 54,970 56,400 j' Administrative Services Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 - 1997 1997 1998 1410 General Maintenance Personnel Services 125,629 137,242 137,242 151,809 Materials and Supplies 199 650 650 650 Service and Charges 64,411 72,296 67,527 76,093 1 Maintenance 24,149 31,900 31,610 29,630 Capital 1,816 6,000_ 6.000 - 0 1y 216,204 248,088 243,029 258,182 1420 Janitorial Personnel Services 51,392 49,092 45,594 41,048 Materials and Supplies 8,342 8,950 8.800 8,950 Service and Charges 48,835 51,620 50,263 51,820 Maintenance 0 300 300 300 Capital 804 3,200 3,200 0 109,373 113,162 108.157 102_,118 1610 Procurement & Risk Management Personnel Services 71,868 72,857 72,857 78,441 Materials and Supplies 10,444 13,025 11,500 11,825 Service and Charges 21,918 24,568 24,516 24,684 Maintenance 160 700 250 250 Capital 1,742 1,100 1,100 0 106,132 _ 112,250 110,223 115,200 1710 Data Processing Personnel Services 230,210 279,220 279,220 288,604 Materials and Supplies 18,361 25,623 25,623 24,000 Service and Charges 6,063 15,500 15,500 13,050 Maintenance 65,413 79,360 79,305 81,110 Capital 16,994 12,990 12,990 _ 2,500 1 337,041 412,693 412.638 409,264 2010 Criminal Cases Personnel Services 106,152 118,610 118,057 138,011 Materials and Supplies 5,346 8,790 7,623 7,650 Service and Charges 1,111 1,300 1,025 1,125 Maintenance 173 170 170 0 Capital 282 3,450 3.450 2,550 113,064 132,320 130,325 149,336 2020 Probation & Fine Collection Personnel Services 27,219 29,543 29,543 29,789 Materials and Supplies 444 465 450 500 Service and Charges 576 2,000 1,850 1,550 28,239 32,008 31,843 31,839 2030 Small Claims & Civil Cases Personnel Services 96,417 100,901 94,941 104,376 Materials and Supplies 1,783 2,417 2,200 4,081 Service and Charges 697 5,725 803 800 Maintenance 0 200 200 200 Capital 0 665 600 150 98,897 109,908 98,744 109,607 J 57 Administrative Services Department Program Expenditure Summary 2710 Animal Patrol/Emergency Response Personnel Services Materials and Supplies Service and Charges Maintenance v Capital 2720 Animal Shelter Personnel Services Materials and Supplies Service and Charges Maintenance Capital Total General Fund 4930 Administration & Planning Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 94,797 98,482 93,628 108,124 0 330 330 160 24,940 31,489 31,489 23,490 3,521 10,496 10,496 5,695 2,756 1.192 1,192 0 126,014 141,989 137.135 137,469 132,173 154,349 154,349 186,982 18,383 21,151 21,151 20,351 43,359 39,641 39,641 33,267 8,076 5,500 5,500 6,085 2,202 9,750 9,750 _ 2,010 204,193 230,391 230,391 _ 248,695 2,656,555 3.088,471 3,022,695 3,105,994 Personnel Services 44,161 54,868 54,868 54,112 Materials and Supplies 1,806 1,000 1,000 1,000 Service and Charges 36,705 28,921 28,921 29,921 Capital 6,854 1,500 1,500 1,500 89,526 86,289 86,289 86,533 4940 Housing Services Personnel Services 40,503 54,028 54,028 49,192 Materials and Supplies 257 1,500 1,500 1,500 Service and Charges 68,469 416,998 416,998 106,180 Maintenance 109 300 300 220 Capital 2,960 37,916 37,916 38,000 112,298 510,742 510,742 195,092 4950 Home Grant Personnel Services 18,435 12,000 12,000 12,000 Service and Charges 157,290 206,938 206,938 57,780 Capital 0 33,062 33,062 170,000 Maintenance 0 0 0 220 175,725 252,000 252,000 240,000 4960 Public Services Personnel Services 11,302 26,052 26,052 37,698 Materials and Supplies 0 0 0 100 Service and Charges 26,264 31,481 31,481_ 30,000 37,566 57,533 57,533 67,798 4990 Public Facilities & Improvements Materials and Supplies 448 134 134 0 Service and Charges 221,944 1,116,272 1,116,272 410,000 222,392 1,116,406 1,116,406 410,000 Total Community Development Blk Grant Fund 637,507 2,022,970 2,022,970 999,423 Administrative Services Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Water & Sewer Fund 1820 Meter Operations Personnel Services 502,806 555,352 555,352 620,496 - Materials and Supplies 11,340 26,177 22,886 24,984 Service and Charges 508,767 479,878 465,283 559,233 Maintenance 19,126 27,915 20,010 26.711 Capital 87,052 299,410 299,410 204,110 Depreciation _ _ 55,006 _ 70,802 70,802 71,438 1,184,097 1,459,534 1,433,743 1_506,972 1830 Meter Maintenance & Backflow Prevention Personnel Services 48,908 113,090 49,723 167,124 Materials and Supplies 19,999 50,670 39,580 51,660 Service and Charges 28,063 44,570 39,213 54,356 Maintenance 356 5,110 2,630 4,810 I Capital 2,896 24,184 24,184 16,060 100,222 237,624 155,330 294,010 I Total Water & Sewer Fund 1,284,319 1,697,158 1,589,073 1,800,982 Sliop 1-und 1910 Vehicle Maintenance Personnel Services 403,948 450,641 442,068 486,216 J Materials and Supplies 647,847 711,888 708,416 823,476 Service and Charges 457,315 544,574 544,574 643,034 Maintenance 15,640 16,592 14,142 16,343 Capital 47,188 30,300 27,901 44,955 Depreciation 1,436,121 1,919,898 1,919,898 1,936,770 3,008,059 3,673,893 3,656,999 3,950,794 1920 Fleet Operations Capital Service and Charges Maintenance Capital _1 Total Shop Fund `1 Total Administrative Services 1,329 1,500 1,500 1,500 6,900 0 0 0 1,617,148 3,050,038 3,050,038 2,414,000 1,625,377 3,051,538 3,051,538 2,415,500 4,633,436 6,725,431 6,708,537 6,366,294 $ 9,211,817 $ 13, 334,030_ $ 13,343,275 $_ 12,272,693 59 Administrative Services Department Personnel Summary 1995 1996 1997 1998 Division/Title Employees Employees Employees Employees Administrative Services Director Division Administrative Services Director 1.00 1.00 1.00 1.00 Asst. to the Admin. Services Director 1.00 1.00 1.00 2.00 _I.00 2.00 2.00 2.00 Personnel Division Personnel Director 1.00 1.00 1.00 1.00 Personnel Representative 1.00 1.00 1.00 1.00 Health & Benefits Admin. 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 Accounting Division Accounting Manager 1.00 1.00 1.00 1.00 Accounting Coordinator 2.00 2.00 2.00 2.00 Fixed Asset/Special Project Coord. 1.00 1.00 1.00 1.00 Accounting Clerk 4.00 4.00 4.00 4.00 Secretary 1.00 1.00 1.00 1.00 Work Study (Part-time) 0.50 0.50 0.50 0.50 9.50 9.50 9.50 9.50 Budget & Research Division Budget Coordinator 1.00 1.00 1.00 1.00 Financial Analyst 1.00 1.00 1.00 1.00 Budget/Performance Analyst 0.00 1.00 1.00 1.00 Work Study 0.50 0.00 0.00 0.00 2.50 3.00 3.00 _ 3.00 Water & Sewer Services Division W&S Services Superintendent 1.00 1.00 1.00 1.00 Business Office Supervisor 1.00 1.00 1.00 1.00 Water Services Supervisor 1.00 1.00 1.00 1.00 Account Clerk 1.00 1.00 1.00 1.00 W&S Services Technical Supervisor 0.00 0.00 0.00 1.00 Senior Customer Service Representative 0.00 0.00 0.00 1.00 Utilities Representative 1.00 1.00 1.00 1.00 Clerk/Cashier/Switchboard/Secretary 7.50 7.50 8.50 9.50 Meter Reader 5.00 6.00 6.00 6.00 Meter Operations Assistant 1.00 1.00 1.00 1.00 Meter Maintenance Worker 2.00 2.00 2.00 3.00 Water Service Representative 2.00 3.00 3.00 3.00 Property Location Analyst 1.00 1.00 1.00 1.00 Backflow Prevention Operations Assist. 1.00 1.00 1.00 1.00 Backflow Prevention Technician 1.00 1.00 1.00 1.00 Special Projects Analyst (Part Time) 0.00 0.00 0.50 0.50 25.50 27.50 29.00 33.00 Internal Auditing Division Internal Auditor/Grants Acct. 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Maintenance Division Facilities Superintendent 1.00 1.00 1.00 1.00 Custodian 2.00 2.00 2.00 2.00 Carpenter I 1.00 1.00 1.00 1.00 Building Maintenance Worker III 1.00 1.00 1.00 1.00 Building Maintenance Worker V 1.00 1.00 1.00 1.00 6.00 6.00 6.00 6.00 of Administrative Services Department Personnel Summary 1995 1996 1997 1998 Division/Title Employees f mplm. ees Employees Employees Purchasing Division Purchasing Manager 1.00 1.00 1.00 1.00 Purchasing Clerk 1.00 1.00 _ 1.00 1.00 2.00 2.00 2.00 2.00 Data Processing Division Data Processing Manager 1.00 1.00 1.00 1.00 Programmer/Analyst 3.00 3.00 3.00 3.00 System Operator 1.00 1.00 1.00 1.00 GIS Coordinator 0.00 1.00 1.00 1.00 5.00 6.00 6.00 6.00 Municipal Court Division Head Court Clerk 1.00 1.00 1.00 1.00 Courts Services Officer 1.00 1.00 1.00 1.00 Lead Court Clerk 1.00 1.00 1.00 1.00 Deputy Court Clerk 5.00 5.00 5.50 6.00 8.00 8.00 8.50 9.00 Animal Services Division Animal Services Supervisor 1.00 1.00 1.00 1.00 Animal Shelter Operator 1.00 1.00 1.00 1.00 Animal Services Officer 3.00 3.00 3.00 3.00 Animal Care Technician 1.00 1.00 1.00 1.00 Animal Caretaker (Part-time) 4.30 4.30 5.30 6.30_ 10.30 10.30 11.30 12.30 Community Development Division CD Coordinator 1.00 1.00 1.00 1.00 CD Representative 1.00 1.00 1.00 1.00 CD Housing Specialist 1.00 1.00 1.00 1.00 Community Center Director 0.00 1.00 1.00 1.00 Construction Manager (Temporary) _ 0.00 0.00 1.00 1.00 3.00 4.00 5.00 5.00 Fleet Operations Division Fleet Maintenance Superintendent 1.00 1.00 1.00 1.00 Fleet Maintenance Supervisor 1.00 0.00 0.00 0.00 Fleet Maintenance Clerk 1.00 1.00 1.00 1.00 Fleet Shop Warehouse Attendant 1.00 1.00 1.00 1.00 Fleet Service Advisor 0.00 1.00 1.00 1.00 Equipment Maintenance Worker 2.00 3.00 3.00 3.00 Equipment Mechanic I 2.00 2.00 2.00 2.00 Equipment Mechanic II 2.00 2.00 2.00 2.00 Equipment Mechanic III 2.00 2.00 2.00 2.00 Building Maintenance Worker V 0.00 0.00 1.00 1.00 12.00 13.00 14.00 14.00 Total Administrative Services Personnel 89.80 95.30 100.30 105.80 61 POLICE DEPARTMENT OV9RVIEW The Police Department includes the Central Dispatch, Police Support Services, Police Patrol, and Drucy Enforcement Programs. Estimated 1997 expenditures are projected to be approximately $95,000 below the 1997 budgeted amounts. This difference is principally attributable to personnel vacancies during the year. In 1998, proposed expenditures of $5,550,733 are approximately $155,000 above the budgeted 1997 amount. The increased funding is primarily due to expenses generated by the addition of two new positions to the Police Department, continued funding for two police officers funded in 1997 by grant revenue and software maintenance cost associated with the public safety computer system upgrade project. The increases are offset partially by a reduction in Capital expenditures of $55,000. The additional positions include two Patrol Officers. During 1998, the Police Department will initiate a motor cycle patrol program to provide enhanced traffic control. The City of Fayetteville is the lead agency for the Fourth Judicial District Drug Task Force. Due to this role, the City must show all financial activity for this entity in Fayetteville's budget. Contributing agencies include the City of Springdale, Washington County and rural communities in Washington County. Personnel Services Materials & Supplies Services & Charges Maintenance Operations Capital Transfers Capital and Other Category Totals Actual Budgeted 1996 1997 $ 4,023,973 $ 93,327 805,011 110,078 5,032,389 4,239,172 $ 105,288 817,455 108,522 5,270,437 54,813 72,067 44,789 53,042 99,602 125,109 Estimated Budgeted 1997 1998 4,153,961 $ 4,449,010 104,688 123,042 816,524 767,866 108,522 145,993 57183,695 5,485,911 72,067 17,422 46,028 47,400 118,095 64,822 Total Department $ 5,131,991 $ 5,395,546 $ 5,301,790 $ 5,550,733 62 I General Fund 2600 Central Dispatch Personnel Services Materials and Supplies Service and Charges Maintenance -� Capital 2900 Support Services Personnel Services 1 Materials and Supplies Service and Charges Maintenance Capital Transfers 2940 Patrol Warrant Personnel Services Materials and Supplies Service and Charges Maintenance Capital Total General Fund Drug4.,ew Enforceni-ent Eund 2960 Drug Enforcement Personnel Services Service and Charges Total Drug Law Enforcement Fund Total Police Department Police Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 458,493 S 489,852 $ 489,852 S 516,602 3,488 3,970 3,970 4,190 21,343 26,386 26,386 26,450 24,006 25,000 25,000 25,500 5,765 14,034 14,034 3,500 513,095 559,242 559,242 576,242 880,357 887,388 887,388 980,772 77,738 84,374 84,374 100,208 130,552 127,281 126,350 128,776 7,361 6,465 6,465 38,799 24.730 14,647 14,647 1,253 44,789 53,042 46,028 47.400 1,165,527 1.173,197 1,165,252 1,297,208 2,549,660 2,718,600 2,651,645 2,829,498 12,101 16,944 16,344 18,644 486,383 519,413 519,413 468,265 78,711 77,057 77,057 81,694 24,318 43,386 43,386 12,669 3,151,173 3,375,400 3,307,845 3,410,770 4,829,795 5,107,839 5,032,339 5,284,220 135,463 143,332 125,076 122,138 166,733 144,375 144,375 144,375_ 302,196 287,707 269,451 266,513 302,196 287,707 269,451 266,513 $ 5,131,991 $ 5,395,546 $ 5,301,790 $ 5,550,733 63 Division/Title Police Division Police Department Personnel Summary 1995 1996 1997 1998 Employees _Employees Employees Emplo��ees Chief of Police 1.00 1.00 1.00 1.00 Assistant Chief of Police 2.00 2.00 2.00 2.00 Financial Analyst 1.00 1.00 1.00 1.00 Lieutenants 5.00 7.00 7.00 7.00 Sergeants 9.00 10.00 10.00 10.00 Police Officer 55.00 57.00 62.00 64.00 Property/Evidence Manager 1.00 1.00 1.00 1.00 Police Administration Coordinator 1.00 1.00 1.00 1.00 Lead Records Section Clerk 1.00 1.00 1.00 1.00 Senior Secretary 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 Senior Clerk/Typist 1.00 1.00 1.00 1.00 Police Clerk 4.00 4.00 4.00 4.00 Dispatch/Matron 0.85 0.00 0.00 0.00 Civilian Jailer 8.00 9.00 9.00 9.00 Senior System Operator 1.00 1.00 1.00 1.00 Transcriptionist (Full/Part Time) 1.00 1.00 1.50 1.50 Custodian 1.00 1.00 1.00 1.00 Park Patrol (Part-time) 2.13 2.13 2.13 2.13 96.98 102.13 107.63 109.63 Communications Division Dispatch Manager 1.00 1.00 1.00 1.00 Lead Dispatcher 3.00 3.00 3.00 3.00 Dispatcher 10.15 11.00 12.00 12.00 Police Clerk 0.00 1.00 1.00 1.00 14.15 16.00 17.00 17.00 Total Police Department Personnel 111.13 118.13 124.63 126.63 7 FIRE DEPARTMENT OVERVIEW The Fire Department includes the Fire Prevention Program, Fire Operations Program. Training & Education Program and the Aircraft Rescue and Fire Fighting Program. Estimated 1997 expenditures are projected to be approximately $63,000 less than the amount budgeted for 1997. Budgeted 1998 expenditures are $3,656,388 which is an increase of approximately $282,000 above the 1997 budgeted amount. The 1998 Proposed Budget adds nine firefighters phased in over the first seven months of 1998 to help man Fire Station Number Six which will be constructed in 1998. This budget also contains funding for the three firefighter positions approved during 1997. Participation in the Regional Hazardous Materials Emergency Response Team will continue in 1998 through the contribution of trained personnel and a portion of the program's funding. The Fayetteville Fire Department has five members on this team, which provides protection to Washington and Benton Counties. Personnel Services Materials & Supplies Services & Charges Maintenance Operations Capital -J Capital Total Department 0 `J Category Totals Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 $ 2,745,834 $ 2,967,936 $ 2,923,671 $ 3,262,933 33,411 45,496 44,100 43,699 224,994 254,473 247,228 261,078 76,859 78,354 66,050 70,796 3,081,098 3,346,259 3,281,049 3,638,506 21,532 27,441 26,235 17,882 21,532 27,441 26,235 17,882 $ 3,102,630 $ 3,373,700 $ 3,307,284 $ 3,656,388 65 Fire Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 General -Fund 3010 Prevention Personnel Services Materials and Supplies Service and Charges Maintenance Capital 3020 Operations Personnel Services Materials and Supplies Service and Charges Maintenance Capital 3030 Training & Continuing Education Personnel Services Materials and Supplies Service and Charges Maintenance Capital 3050 Aircraft Rescue & Fire Fighting Personnel Services Materials and Supplies Service and Charges Maintenance Total General Fund Total Fire Department $ 119,974 $ 123,219 $ 115,252 $ 129,731 8,672 11,621 11,000 10,000 18,935 20,138 19,180 17,844 2,333 3,600 3,050 2,900 4,930 _ 4,206 3,000 2,482 154,844 162,784 151,482 162,957 2,575,800 2,449,650 2,414,269 2,732,474 23,214 27,100 27,100 28,549 189,308 197,292 193,555 206,864 73,725 65,929 59,000 61,996 15,517 22,035 22,035 15.000 �.877,564 2,762,006 2,715,959 3,044.883 50,060 49,883 49,883 49,793 1,525 2,525 2,000 900 16,751 22,193 22,193 23,020 801 1,125 800 700 1,085 1,200 1,200 400 70,222 _ 76,926 76,076 _ 74,813 0 345,184 344,267 350,935 0 4,250 4,000 4,250 0 14,850 12,300 13,350 0 7,700 3,200 5,200 0 371,984 363,767 373,735 3,102,630 3,373,700 3,307,284 3,656,388 $ 3,102,630 $ 3, 773,700 $ 3.307,284 $ 3,656,388 �l1 Division/Title Fire Chief Assistant Fire Chief Fire Battalion Chief Fire Marshall Assistant Fire Marshall Fire Captain Firefighter Senior Secretary Total Fire Department Personnel J j I j Fire Department Personnel Summary 1995 1996 1997 E 10 ees Employees Employees 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 13.00 18.00 21.00 47.00 46.00 46.00 1.00 1.00 1.00 69.00 73.00 76.00 1998 Employees 1.00 1.00 4.00 1.00 1.00 24.00 52.00 1.00 85.00 67 PUBLIC R'ORKS DEPARTMENT OVERVIEW The Public Works Department consists of twelve divisions: Public Works Director, Engineering, Planning, Inspections, Street, Water Purchased, Water & Sewer Operations, Water and Sewer Maintenance, Wastewater Treatment Plant, Solid Waste, Parks and Recreation, and Traffic. The 1998 Proposed Budget of $36,051,590 is approximately $1.35 million less than the 1997 budget. The decrease is attributed to the completion of several large Water & Sewer Improvement projects in 1997 offset partially by increases in the Solid Waste Fund for the curbside recycling program changes, increased equipment cost in Parks & Recreation, Street, Water & Sewer Maintenance Divisions, increased funding for engineering studies for the wastewater treatment plant and sewer collection system improvements, an increase in depreciation charges, and additional personnel. The additional personnel for the department are funded in Solid Waste Fund, Water & Sewer Fund, Parks Development Fund and General Fund. The personnel in the Public Works Department have increased by thirteen (13). The personnel changes include: the addition of two Maintenance Workers and a part-time Senior Clerk -Typist for the Sidewalk/Trails Program; one Field Service Representative in the Street Division; a Public Works Crew Leader in the Water & Sewer Maintenance Division; a Public Works Crew Leader and three Recycling Maintenance Worker IV's for the Solid Waste Division; a Parks Superintendent, a Public Works Crew leader, a Maintenance Worker III and one and Gymnasium Supervisors for Parks & Recreation Division. Some of the major projects planned for the Public Works Department in 1998 are: street improvements to Sycamore Street - Leverett to Garland; Poplar Street; Cleveland Street - Garland to Frisco; and Plainview Avenue; bridge & drainage improvements for Lake Lucille Spillway; Double Springs Road Bridge Replacement; Londonderry drainage improvements; continuation of the Girls Softball Complex ; completion of the Parks Maintenance Complex; construction of Highway 45 East Pump Station and Elevated Tank Storage; Wastewater Treatment Plant Engineering and Sewer System Collection Engineering. Additionally, further development of the City's recycling and composting programs, continued sewer system rehabilitation efforts, continuation of an In - House construction crew for the Trails/Sidewalk Program, and, installation of new traffic signals and upgrading existing traffic signal systems is planned for 1998. Category Totals Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 Personnel Services $ 5,307,475 $ 6,224,761 $ 6,062,857 $ 6,950,842 Materials & Supplies 658,606 936,881 830,335 917,284 Services & Charges 15,001,256 16,901,644 16,338,639 19,041,073 Maintenance 387,902 466,712 443,290 420,142 Operations 21,355,239 24,529,998 23,675,121 27,329,341 Capital 2,048,841 7,913,202 7,898,416 3,600,052 Depreciation 4,439,095 4,956,011 4,955,111 5,122,197 Capital and Other 6.487.936 12,869,213 12,853,527 8,722,249 Total Department $ 27,843,175 $ 37,399,211 $ 36,528,648 $ 36,051,590 •: Public Works Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 GeDstdL Fund 6200 Public Works Director Personnel Services $ 173,790 $ 184,272 $ 184,272 $ 197,754 -� Materials & Supplies 813 1,100 1,000 900 Service and Charges 9,175 16,400 12,347 9,082 Maintenance 152 500 100 250 Capital 830 1,297 1,297 0 184,760 203,569 199,016 207,986 6210 Engineering Plans & Specifications Personnel Services 274,709 249,767 245.623 254,407 Materials & Supplies 6,431 5,900 5,900 7,100 Service and Charges 10,123 5,367 5,367 10,000 Maintenance 453 500 500 750 j Capital 8,256 2,399 2,327 2,050 1 299,972 263,933 259,717 274,307 6220 Engineering Operations & Administration Personnel Services 145,404 161,794 161,794 171,885 Materials & Supplies 2,730 3,350 3,050 16,500 Service and Charges 19,252 21,736 20,836 34,850 Maintenance 1,268 1,400 900 1,250 Capital 1,793 500 500 500 170,447 188,780 187,080 224,985 l 6230 Right of Way Acquisition J Personnel Services 69,261 77,397 75,410 82,305 Materials & Supplies 1,353 1,800 1,800 1,900 1 Service and Charges 2,432 2,050 1,930 4,300 Maintenance 79 200 200 200 _ JI Capital 1,225 3,900 3,900 _ 500 74,350 85,347 83,240 89,205 6240 Public Construction Personnel Services 120,478 155,613 155,069 175,425 Materials & Supplies 803 1,050 700 0 l Service and Charges 22,019 30,912 28,390 22,741 JI Maintenance 2,282 2,700 2,236 4,381 Capital 8,372 4,600 4,100 500 153,954 194,875 190,495 203,047 6300 Planning Personnel Services 273,525 299,862 296,775 322,997 Materials & Supplies 12,606 15,600 15,600 15,500 Service and Charges 65,188 70,181 70,181 63,868 Maintenance 543 800 800 800 1 Capital 4,899 2,570 2,570 0 `JJ 356,761 389,013 385,926 403,165 69 Public Works Department Program Expenditure Summan, 6400 Inspections Personnel Services Materials & Supplies Service and Charges Maintenance Capital 5200 Parks Administration Personnel Services Materials & Supplies Service and Charges Maintenance Capital 5210 Swimming Pool Personnel Services Materials & Supplies Service and Charges Maintenance Capital 5220 Athletics & Recreational Transfers Personnel Services Materials & Supplies Service and Charges Maintenance Capital 5240 Library Service and Charges 5250 Lake Maintenance Personnel Services Materials & Supplies Service and Charges Maintenance Capital 5260 Park Maintenance Personnel Services Materials & Supplies Service and Charges Maintenance Capital Actual Budaeted Estimated Budseted 1996 1997 1997 1998 299,701 331,525 327,698 349,844 3,759 5,100 5,100 6,885 41,152 49,506 48,675 52,741 6,406 8,422 7,958 5,386 4,517 5,620 5,620 3,420 355,535 400,173 395,051 418,276 92,840 97,420 97,420 148,916 1,715 2,000 2,000 2,600 16,422 15,359 14,173 18,359 372 2,620 2,000 2,100 5,375 4,007 4,007 2,500 116,724 _ 121,406 119,600 174,475 54,325 82,885 70,728 69,783 15,702 29,935 28,195 28,360 18,919 20,864 20,103 21,039 8,252 5,345 5,345 6,000 6,670 520 520 520 103,868 139,549 124,891 _ 125,702 94,248 110,406 110,406 154,989 14,896 16,237 16,237 29,237 131,359 159,936 159,936 165,579 15,459 0 0 0 1,792 600 600 600 2572754 287,179 287,179 350,405 352,239 393,013 391,793 418,400 352,239 393,013 391,793 418,400 0 9,873 9,873 0 507 508 507 500 52,769 55,174 55,174 50,700 3,074 1,872 1,872 3,000 553 600 600 3,600 56,903 68,027 68,026 57,800 283,650 313,252 279,297 314,405 18,101 20,884 20,884 8,784 133,918 115,095 115,095 151,648 70,852 57,610 56,640 49,498 8,507 4,217 4,204 5,621 515,028 511,058 476,120 529,956 9111 Public Works Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 5300 Traffic Administration & Enforcement Personnel Services 28,717 33,889 31,175 36,425 Materials & Supplies 5,496 3,275 3,150 2,500 Service and Charges 2,938 3,150 3,150 2,475 -� Maintenance 179 1,034 1,034 1,400 Capital 1,174 425 410 0 38,504 41,773 38,919 42,800 5310 Traffic Engineering & Planning Personnel Services 77,366 77,565 77,565 78,499 Materials & Supplies 564 350 350 150 Service and Charges 3,385 6,908 6,908 7,562 Maintenance 92 340 140 140 Capital 85 560 _ 540 0 81,492 85,723 85,503 86,351 1 5320 Traffic Control & Parking Meter Personnel Services 106,019 123,844 123,844 138,860 Materials & Supplies 11,817 7,950 7,045 3,600 1 Service and Charges 71,748 77,900 74,907 77,101 Maintenance 18,614 20,821 20,821 18,388 Capital 903 3,600 3,600 200 209.101 234,115 230,217 238,149 5450 Public Lands Maintenance Personnel Services 84,048 148,672 148,672 182,822 i Materials & Supplies 5,275 10,533 10,533 532 Service and Charges 11,839 20,050 20,050 25,546 Maintenance 170 3,000 3,000 1,000 Capital 676 16,416 16,416 1,500 102,008 198,671 198,671 211,400 Total General Fund 3,429,400 3,806,204 3,721,444 4,056,409 Street Fund 4100 Operations & Administration Personnel Services 154,361 179,892 162,501 257,433 Materials & Supplies 6,364 10,350 10,250 9,550 Service and Charges 421,876 433,162 433,112 451,257 Maintenance 10,217 9,364 9,064 8,482 Capital 19,536 9,314 9,314 5,750 612,354 642,082 624,241 732,472 j4110 Right of Way Maintenance Personnel Services 93,842 114,976 110,764 113,654 Service and Charges 84,762 105,111 105,111 101,231 Maintenance 4,885 4,750 4,750 4,750 -� Capital 2,592 2,582 2,582 4,000 186,081 227,419 223,207 223,635 l `J 71 Public Works Department Program Expenditure Summary Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 4120 Street Maintenance Personnel Services 321,489 445,204 419.300 412,972 Materials & Supplies 139,026 157,410 157.410 143,082 Service and Charges 437,735 535,799 535.799 621,942 Maintenance 23,469 25,000 20.000 25,000 Capital 5,718 3,000 3.000 2,000 927,437 1,166,413 1.13 5.509 1,204,996 4130 Drainage Maintenance Personnel Services 188,554 151,969 151.969 159,958 Materials & Supplies 13,145 15,000 15.000 15,000 Service and Charges 227,364 250,431 242.570 147,651 Maintenance 5,539 5,000 5.000 5,000 Capital 14,047 2,000 2.000 2,100 448,649 424,400 416.539 329,709 5500 Street Construction Capital 0 126,200 126.200 0 0 126,200 126.200 0 5530 Sidewalk & Trail Maintenance Personnel Services 0 59,856 59.856 140,596 Service and Charges 0 32,831 32.831 63,092 Maintenance 0 2,500 2.500 2,500 Capital 0 10,409 10.409 0 0 105,596 105.596 206,188 Total Street Fund 2,174,521 2,692,110 2,631.292 2.697,000 P-arks-I)kveloament Fund 9250 Parks Development & Maintenance Personnel Services 52,912 124,712 118.400 180,195 Materials & Supplies 1,595 11,720 11.600 1,300 Service and Charges 27,173 57,100 57.100 84,175 Maintenance 1,577 34,246 34.246 54,681 Capital 92,751 1,437,483 1,437.483 756,895 176,008 1,665,261 1,658.829 1,077,246 Total Parks Development Fund 176,008 1,665,261 1,658.829 1,077,246 WA.te.L&-S.c _et_Eund 3800 Water Purchased Service and Charges 3,720,823 4,728,000 4,588,000 4,728,000 Depreciation 67,873 67,783 67.783 0 3,788,696 4,795,783 4,655.783 4,728,000 72 Public Works Department Program Expenditure Summary Actual Budgeted 1996 1997 4000 Operations & Administration Estimated Budgeted 1997 _ 1998 Personnel Services 363,904 439,438 439,206 530,049 Materials & Supplies 12,161 16,875 16,720 19,100 Service and Charges 1,657,120 1,786,863 1,785,564 1,885,746 Maintenance 34,456 42,675 39,670 46,100 Capital 27,374 27,000 26,992 29,471 Depreciation 42,987 _ 43,971 43,971 _ 29,286 2,138,002 2,356,822 2,352,123 2,539,752 4310 Water Distribution Personnel Services 246,081 352,197 343.239 367,529 Materials & Supplies 141,928 210,000 210,000 210,000 Service and Charges 188,189 403,209 239,108 261,831 Maintenance 6,889 8,000 7,500 8,500 Capital 1,470 10,000 10,000 10,000 Depreciation 740,409 1,021,967 1,021,067 1,141,028 1,324,966 2,005,373 1,830,914 1,998,888 4330 Water Storage and Pump Maintenance Personnel Services 72,607 74,262 74,262 82,786 Materials & Supplies 4,173 9,000 9,000 9,000 Service and Charges 36,482 34,051 33,386 33,579 Maintenance 1,233 1,500 1,400 1,500 Depreciation 20,135 20,135 20,135 20,134 134,630 138,948 138,183 146,999 4410 Sewer Main Maintenance Personnel Services 432,509 525,553 521,845 539,929 Materials & Supplies 89,932 208,000 106,000 126,000 Service and Charges 414,165 450,653 384,583 463,873 Maintenance 14,120 20,000 15,500 18,000 Capital 0 7,000 7,000 10,000 Depreciation 739,060 804,522 804,522 853,823 1,689,786 2,015,728 1,839,450 2,011,625 5100 Waste Water Treatment Plant Materials & Supplies 3,003 3,004 3,004 3,004 Service and Charges 3,258,652 3,402,409 3,359,033 3,678,185 Maintenance 41,435 120,045 120,045 61,700 Capital 0 1,500 1,500 1,500 Depreciation 2,777,553 2,852,406 2,852,406 2,913,972 6,080,643 6,379,364 6,335,988 6,658,361 5600 Capital Water Mains Service and Charges 13,717 11,686 11,686 1,000 Capital 1,223,605 4,631,550 4,631,550 _ 2,498,000 1,237,322 4,643,236 4,643,236 2,499,000 5610 Water & Sewer Capital Capital 55,478 30,459 30,000 0 55,478 30,459 30,000 0 73 Public Works Department Program Expenditure Summary 5620 Water & SeNN er Connections Personnel Services Materials & Supplies Service and Charges Maintenance 5700 Sewer Main Construction Service and Charges Capital 5800 Waste Water Treatment Plant Capital Service and Charges Capital 6800 Debt Service Service and Charges Total Water & Sewer Fund Solid Waste Fund 5000 Operations & Administration Personnel Services Materials & Supplies Service and Charges Maintenance Capital Depreciation 5010 Commercial Collections Personnel Services Materials & Supplies Service and Charges Maintenance Capital Depreciation 5020 Residential Collections Personnel Services Materials & Supplies Service and Charges Maintenance Capital Depreciation Actual Budgeted Estimated Budgeted 1996 1997 1997 1998 98,144 98,229 98,229 106,340 62,121 65,000 65,000 78,000 40,285 39,429 38,712 59,960 1,863 2,933 1,300 2,500 202,413 205,591 203,241 246,800 465,151 164,887 164,887 2.000,000 459,013 106,754 106,754 0 924,164 271,641 271,641 2.000,000 0 200 101 200 54,223 1,342,110 1,342,110 130,000 54,223 1,342,310 1,342,211 130,200 729,617 805,755 795,177 777,283 729,617 805,755 795,177 777,283 18,359,940 24,991,010 24,437,947 23,736,908 223,866 326,709 303,369 354,361 3,602 6,850 6,350 7,550 330,348 422,929 416,729 427,194 3,661 3,150 2,650 3,150 13,759 7,150 6,250 11,900 15,259 14,301 14,301 4,898 590,495 781,089 _ 749,649 809,053 264,519 282,274 272,842 283,755 1,790 4,000 3,950 5,000 1,052,192 1,126,495 1,126,483 1,080,425 25,550 30,500 27,250 32,250 14,777 56,717 45,558 2,550 19,690 14,102 14,102 44,045 1,378,518 1,514,088 1,490,185 1,448,025 456,134 322,949 322,949 358,473 39 350 350 72,000 727,752 744,528 637,637 641,521 37,784 35,485 35,485 36,982 2,806 5,765 4,150 4,150 0 1,200 1,200 1,049 1,224,515 1,110,277 1,001,771 1,114,175 74 _ Public Works Department Program Expenditure Summary Actual Budgeted Budgeted -� 1996 1997 -Estimated 1997 1998 5060 Recycling Personnel Services 70,315 162,619 162,619 270,326 Materials & Supplies 76,921 91,200 91,200 91,200 Service and Charges 97,772 172,202 172,202 252,977 Maintenance Capital 5,984 5,881 9,800 35,728 9,800 35,703 9,800 107,575 Depreciation 16,129 115,624 115,624 113,962 273,002 587,173 587,148 845,840 5070 Composting Personnel Services 90,157 105,886 105,886 113,170 1 Materials & Supplies Service and Charges 238 105,204 2,550 130,313 2,450 129,813 2,450 143,960 Maintenance 40,993 4,600 3,584 4,704 Capital 184 8,650 8,650 2,650 236,776 251,999 250,383 266,934 1 Total Solid Waste Fund 3,703,306 4,244,626 4,079,136 4.484,027 Total Public Works Department $ 27,843,175 $ 37,399,211 $ 36,528,648 $ 36.051.590 J J 75 Public Works Department Personnel Summary Division/Title Public Works Director Division Public Works Director Assistant Public Works Director Senior Secretary Public Lands Maintenance Program Landscape Administrator/Horticulturist Square Gardens Manager Trailways/Sidewalks Coordinator Maintenance Worker III Public Works Crew Leader Maintenance Worker (Part-time) Maintenance Worker IV Public Lands Assistant Engineering Division City Engineer Staff Engineer Project Inspector Engineering Assistant Senior Drafter Draftsman I Land Agent Senior Secretary CAD Drafter Engineering Technician Land Agent (Temporary) Surveying Assistant (Temporary) Planning Division City Planner Associate Planner Senior Secretary Senior Planning Clerk Permit Clerk Planning Intern Development Coordinator Landscape Architect Intern Inspections Division Inspection Director City Codes Inspector Property and Sign Inspector Code Enforcement Inspector Senior Permit Clerk Permit Clerk Administrative Assistant 1995 1996 1997 1998 Employees Employees Employees EmRlovees_ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 3.00 3.00 3.00 5.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 2.00 2.00 0.00 0.00 0.00 0.50 6.00 7.00 10.00 _ _ 12.50 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 3.00 3.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 1.00 1.00 0.00 0.00 1.00 1.00 15.00 15.00 18.00 18.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 0.00 0.50 0.50 0.50 8.00 9.50 9.50 9.50 1.00 1.00 1.00 1.00 4.00 4.00 5.00 5.00 1.00 1.00 1.00 1.00 0.00 0.50 0.50 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 9.00 9.50 10.50 10.50 76 Public Works Department Personnel Summary 1995 1996 1997 1998 Division/Title Employees Employees Employees Employees Water & Sewer Maintenance Division Water/Sewer System Maintenance Supt. 1.00 1.00 1.00 1.00 Lead Warehouse Attendant 1.00 1.00 1.00 1.00 Crew Leader 12.00 12.00 12.00 13.00 Field Service Representative 3.00 3.00 3.00 3.00 Maintenance Worker III 9.00 11.00 11.00 11.00 Maintenance Worker IV 8.00 9.00 9.00 9.00 Sewer Maintenance Tech II 1.00 1.00 1.00 1.00 Operations Assistant 1.00 1.00 1.00 1.00 W&S Operations Clerk 1.00 1.00 1.00 1.00 Warehouse Attendant 1.00 1.00 2.00 2.00 Public Works Data Clerk 0.00 0.00 1.00 1.00 38.00 _ 41.00 43.00 _ 44.00 Street Division Street Maint. Superintendent 1.00 1.00 1.00 1.00 Crew Leader 4.00 4.00 4.00 4.00 Maintenance Worker II 2.00 2.00 2.00 2.00 Maintenance Worker III 6.00 8.00 10.00 10.00 Maintenance Worker IV 7.00 7.00 7.00 7.00 Operations Assistant 1.00 1.00 1.00 1.00 Field Service Representative 1.00 1.00 1.00 2.00 Temporary Maintenance Worker II 5.00 5.00 5.00 5.00 27.00 29.00 31.00 _ 32.00 Solid Waste Division Environmental Affairs Administrator 1.00 1.00 1.00 1.00 Operations Supervisor 1.00 1.00 1.00 1.00 Lead Worker 11.00 11.00 11.00 12.00 Truck Driver 13.00 14.00 14.00 14.00 Tender Truck Driver 5.00 5.00 5.00 5.00 Maintenance Worker III 1.00 1.00 1.00 1.00 Operations Assistant 2.00 2.00 2.00 2.00 Maintenance Worker IV 3.00 3.00 3.00 6.00 Waste Reduction Coordinator 1.00 1.00 1.00 1.00 38.00 39.00 _ 39.00 43.00 Parks & Recreation Division Parks & Recreation Director 1.00 1.00 1.00 1.00 Parks Superintendent 0.00 0.00 0.00 1.00 Asst. Parks & Rec. Director 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 1.00 1.00 1.00 1.00 Program/League Coordinator 1.00 1.00 1.00 1.00 Program Coordinator 1.00 1.00 1.00 1.00 Public Works Operations Assistant 1.00 1.00 1.00 1.00 Senior Clerk Typist 0.00 1.00 1.00 1.00 Maintenance Worker II 2.00 3.00 3.00 3.00 Maintenance Worker III 2.00 2.00 2.00 3.00 Maintenance Worker IV 1.00 1.00 1.00 1.00 Maintenance Worker V 1.00 1.00 1.00 1.00 Landscape Maintenance Specialist 1.00 1.00 1.00 1.00 77 Public Works Department Personnel Summary Division/Title Groundskeeper (Part-time) Custodian Ballfield Maintenance (Part-time) Concession Manager (Part-time) Concession Worker (Part-time) Pool Manager (Part-time) Assistant Pool Manager (Part-time) Lifeguard/Instructor (Part-time) Cashiers (Part-time) Dance Instructor (Part-time) Playground Supervisor (Part-time) Special Project Coordinator (Part-time) Tennis Instructor (Part-time) Trip Supervisor (Part-time) Arts and Crafts Instructor (Part-time) Athletic Field Crew Leader Gym Supervisors (Part-time) Traffic Division Traffic Superintendent Traffic Signal Technician Traffic Technician Parking Enforcement (Part-time) PW Data Clerk Total Public Works Personnel 1995 1996 1997 1998 Employees Employees Employees Emplo} ees 1.80 7.27 7.27 7.27 0.00 0.66 0.66 0.66 1.84 1.84 1.84 1.84 0.53 0.53 0.53 0.53 1.38 1.38 1.38 1.38 0.23 0.23 0.23 0.23 0.23 0.23 0.23 0.23 2.65 2.65 2.65 2.65 0.46 0.46 0.46 0.46 0.30 0.30 0.30 0.30 0.38 0.38 0.38 0.38 0.31 0.31 0.31 0.31 0.14 0.14 0.14 0.14 0.19 0.19 0.19 0.19 0.19 0.19 0.19 0.19 0.00 1.00 1.00 2.00 0.00 0.00 0.00 1.50 23.63 32.76 32.76 37.26 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 2.00 2.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 6.00 7.00 _ 8.00 8.00 173.63 192.76 204.76 217.76 78 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM Since 1988, the City of Fayetteville has produced annually, a five-year Capital Improvements Program (CIP). The CIP examines the infrastructure and capital needs of the City for the next five years. The CIP is reviewed and updated annually to reflect the changing needs of the community and changes in available funding for financing capital projects. The CIP should be considered as a financial planning tool that lists the City's capital improvement projects, and schedules the projects for funding and implementation. The CIP should also - be considered one of the primary policy -making instruments utilized by the Mayor and City Council. The City's practice has been to adopt the CIP for the forthcoming five-year period and then incorporate the projects for the following year into the budget process. For example, the 1998 projects in the 1998-2002 CIP are included in the 1998 Budget. i The subsequent pages provide a summary of the 1998-2002 Capital Improvements Program listed by fund and by project area followed by a listing of the capital projects which the City plans for 1998. The 1998 projects are in accord with the 1998-2002 Capital Improvements Program document. Further information regarding the capital improvements project process and supporting details for the specific projects is contained in the CIP document. 79 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION Introduction The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure and capital needs of the City for the next five years. The CIP is reviewed and updated on an annual basis to reflect the changing needs of the community and changes in available monies for financing capital projects. The City's philosophy concerning the use of the CIP is that it should be considered as a financial planning tool that lists the City's capital improvement projects, places the projects in a priority order, and schedules the projects for funding and implementation. The CIP should be further considered as a major policy tool for the Mayor and City Council. I.'inancin" The City finances capital improvements on essentially a pay as you go basis utilizing revenue from the 1% City sales tax adopted in 1993, the 1% Parks Development (Hotel, Motel, Restaurant) sales tax adopted in 1996, and operating revenues from the Airport Fund, Shop Fund, and Water & Sewer Fund. Based on a resolution approved by the City council prior to the passage of the sales tax, a minimum of 75% of the sales tax revenues will be used to assist in funding capital projects. In addition, long-term debt is considered and utilized only when the City faces a project that is of such importance and sufficient financial magnitude as to warrant a bond issue. The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning document that places projects in the Annual Budget whereby funds are appropriated for them by the City Council. Prior to actual initiation of project work, required contracts are presented to the Mayor or City Council, as appropriate, for final approval of expending funds. What Projects Are in the CIP Projects and their cumulative component areas totaling $10,000 or more should be included in the CIP. Projects costing less than $500 are not considered capital and are funded through program operating budgets. Projects that cost between $500-10,000 are handled through the budget process. Attempts will be made to fund these capital items through operating funds. Projects in the CIP can include: • obligations for labor and materials and contractors involved in completing a project, • acquisition of land or structures, • engineering or architectural services, professional studies, or other administrative costs, • expenses for City vehicles and equipment, and • renovating or expanding City facilities, grounds, or equipment. E:11 Project Cost Determination All projects are costed in current or 1997 dollars. Then a determination of the year the project is expected start is made. Finally, determination of the projected cost of the improvement is made by referring to "Project Cost Table" that provides the project inflation multiplier to be used for the project in the anticipated project year. The adopted CIP will rely on priorities defined by the Mayor, City Council, Community, and City staff. As always, criteria such as government imposed mandates, usefulness to the community, and impact on operational expenses, will be reviewed in establishing priorities. A priority ranking is assigned to each project by year and by funding source. Projects for which no funding is projected to be available will be placed on an "Unfunded Projects List", which will identify the cost of the project in 1997 dollars. This list identifies the project as being viable, but one for which no funding is presently available. Unfunded projects may be funded if actual revenue is above projected revenue, if costs on funded projects is below budget, or if another funding source is identified. The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee, and City Council Water & Sewer Committee meetings have been held to obtain committee and public input and guidance regarding parks, streets, bridge and drainage improvements, and water & sewer ' improvements planned for the next five years. Impact on Operations Cost The majority of the projects planned in the CIP will have a minor impact on operational budgets. Most of the projects planned over the next five years replace high maintenance water lines, sewer lines and street segments. Performing reconstruction of these items will free up maintenance budgets to address areas that currently have a lesser priority. There are a few projects that will have a significant impact on operational budgets. The most significant of these projects are listed below: • Fire Station #6: The new fire station planned for 1998 has an estimated annual cost impact of $500,000 annually. The increased operations cost is primarily due to providing adequate ' staffing and additional utility expense associated with the facility. __4 • The In -House Pavement Improvements Project will reduce maintenance costs for each street that is overlaid. In addition, this project is projected to save the City more than $100,000 annually over contract pricing for the same work. 81 Organization of the Capital Improvements Program Document The document is organized into three (3) primary sections, as follows: I) Introduction/Summary This section contains the transmittal letter from the Mayor, a CIP overview, and several summary schedules which explain the resources for the CIP and the planned uses of the projects. The most detailed schedule is the Comprehensive Detail, which lists the individual projects, their funding sources, and the year in which they are planned to be initiated. 11) Project Details by Funding Source This portion of the document is actually found in six separate tabs, which are broken into the primary sources for the projects. The six tabs are as follows: (1) Airport Fund, (2) Parks Development Fund, (3) Sales Tax Capital Improvements Fund, (4) Shop Fund, (5) Water & Sewer Fund, and (6) Other Funds. Each section includes a priority listing of projects by project type and by year. The priority listing for each year will then denote with an asterisk (*) if the project is a continuing project from the prior year. In addition, a project detail is included for all projects. This detail will provide specific information about each project including: the project title, funding source, year(s) the project is scheduled, a project description and justification, project status, and the impact of the project on operations. A visual aid is included for the project, if appropriate and available. III) Unfunded Projects The CIP document compilation process involves a review of all projects and resources during each update. Every attempt is made to identify as many current and anticipated projects as possible. Resources available are then matched up with as many project requests as possible. Unfortunately, there continue to be significantly more project requests than resources available. This has resulted in an extensive Unfunded Projects List totaling almost $48 million. All projects on this list are considered to be viable projects for which no current funding exists. Capital Improvement Police The Capital Improvement Program (CIP) is approached as a valuable tool to be used in the development of responsible and progressive financial planning. The program is developed in accordance within the financial policies of the City. The policies and the CIP form the basis for making various annual capital budget decisions and support the City's continued commitment to sound long - range financial planning and direction. The City's official Capital Improvement Policy is as follows: 82 I • The City will prepare annually and update a fire - year Capital Improvement Program (CIP) which will provide for the orderly maintenance. replacement, and expansion of capital assets. • The CIP will identify long - range capital projects and capital improvements of all types which will be coordinated with the annual operating budget to maintain full utilization of available sources. Fl • When preparing the CIP the City will seek to identify all viable capital projects and capital improvements required during the subsequent five year period. These projects and -1 improvements will be prioritized by year and by funding source. Every attempt will be made 1 to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State and other funding to assist in financing capital projects and capital improvements. • The City will incorporate the reasonable findings and recommendations of the City's Boards, Commissions, Committees, and Citizen task forces, as they relate to capital projects and I improvements. • The City will seek input from the public by public hearings in relation to the establishment of projects and projects priorities. CITY OF FAYETTEVILLE, ARKANSAS CIP PROJECT COST TABLE 1998-2002 All capital project requests are first costed in 1997 dollars. Then, a determination will be made as to the year in which the project should be initiated. Once this information was decided, the information in the table below was used to obtain the future year cost of the project. Inflation Recommendations 6% factor - This factor should be used in calculating in all project categories. Year 6% Factor 1998 1.060 1999 1.124 2000 1.191 2001 1.262 2002 1.338 Example: A street project that cost $1,000,000 in 1998 dollars that is expected to be done in 2000 would use the inflation factor of 1.191. To get the expected cost of the project in 2000 dollars multiply $1,000,000 by 1.191, which equals S 1,191,000. 84 City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Summary of Project Requests & Project Resources By Fund - All Sources Project Requests 1998 1999 2000 2001 2002 Total Airport Fund $ 1,738,000 $ 1,460,000 $ 1,315,000 $ 720,000 $ 721,000 $ 5,954,000 Parks Development Fund 749,000 760,000 772,000 785,000 797,000 3,863,000 Sales Tax Capital Improvements Fund 8,894,800 8,449,300 7,772,400 7,965,700 7,982,700 41,064,900 Shop Fund 2,399,000 1,920,000 1,992,000 1,572,000 2,226,000 10,109,000 Water & Sewer Fund City Advertising 4,881,500 1,762,000 1,412,500 3,406,800 2,710,000 14,172,800 7,500,000 & Promotion Fund 7,500,000 Community Dev. Block Grant Fund 150,000 150,000 150,000 150,000 150,000 750,000 Off -Street Parking Fund 62,500 40,000 40,000 40,000 40,000 222,500 Solid Waste Fund 98,000 100,000 91.000 80,000 75,000 444,000 $ 26.472 000 $ _ 14,641.300 $. 13,544.900 $_ 14.719.500 $_14 701,700 $ _ 84 0080,200 Resources Available 1998 1999 2000 2001 2002 Total Airport Fund $ 1,738,000 $ 1,460,000 $ 1,315,000 $ 720,000 $ 721,000 $ 5,954,000 Parks Development Fund 749,000 760.000 772,000 785,000 797,000 3,863,000 Tax Capital Improvements Fund 8,894,800 8,449,300 7,772,400 7,965,700 7,982,700 41,064,900 ISales Shop Fund 2,399,000 1,920,000 1,992,000 1,572,000 2,226,000 10,109,000 Water & Sewer Fund 4,881,500 1,762,000 1,412,500 3,406,800 2,710,000 14,172,800 City Advertising & Promotion Fund 7,500,000 7,500,000 Community Dev. Block Grant Fund 150,000 150,000 150,000 150,000 150,000 750,000 Off -Street Parking Fund 62,500 40,000 40,000 40,000 40,000 222,500 Solid Waste Fund 98,000 100,000 91.000 80,000 75,000 444,000 $ 26.472 800 $ 14.641 100 $ 13.5 44 900 $. 14.7 99.500 $ 14,701,700 $ 84 080,200 85 Capital Improvement Projects By Project Area � All Sources 1998-2002 (3.4%) Public Safety (7.1%) Airport (12.0%) Sh4 (21.0%) Sti (3.8%) Bridge, Drainage, & Transportation (8.9%) City Advertising & Promotion ) Other (7.2%) Parks & Recreation (1.0%) Solid Waste k—"., --ewer &Sewer (0.9%) Community Development Block Grant Project Area Airport Bridge, Drainage, & Transportation Community Development Block Grant City Advertising & Promotion Parks & Recreation Public Safety Shop Solid Waste Street Water & Sewer Other City of Fayetteville. Arkansas 1998 - 2002 Capital Improvements Program By Project Area - All Sources Five Year Summary 1998 1999 2000 2001 2002 Total $ 1,738,000 $ 1,460,000 $ 1,315,000 $ 720,000 $ 721,000 $ 5,954,000 800,500 690,000 597,000 468,000 648,000 3,203,500 150,000 150,000 150,000 150,000 150,000 750,000 7,500,000 0 0 0 0 7,500,000 1,176,000 1,192,000 1,212,000 1,229,000 1,241.000 6,050,000 603,000 473,000 661,000 554,000 554,000 2,845,000 2,399,000 1,920,000 1,992,000 1,572,000 2,226,000 10,109,000 178,000 172,000 131,000 150,000 173,000 804,000 3,664,100 3,316,300 3,430,400 4,285,700 2,980,700 17,677,200 7,035,500 4,450,000 3,375,500 5,014,800 5,269,000 25,144,800 1,228,700 818,000 681.000 576.000 739,000 4,042,700 $ 26.472 800 $__ 14 641.300 $ . 13544 900 $_ 14.719.500 $ 14.701.700 $_ 84 080,200 Capital Improvement Projects Sales Tax Capital Improvements Funding By Project Category 1998-2002 (5 3%) Parks & Recreation Improvements (28.3%) Street Improvements (1 5%) Transportation Improvem (8.60/-) Other Capital L..Y. (14.8%) In -House Street Improvements ,) Solid Waste Improvements 0%) Fire Safety Improvements (5.8%) Bridge and Drainage (1 2%) Library Improvements r & Sewer Improvements (2.9%) Police Safety Improvements City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Sales Tax Capital Improvements Funding By Project Category Project Category 1998 1999 2000 2001 2002 Total Fire Safety Improvements Police Safety Improvements Library Improvements Parks & Recreation Improvements Bridge and Drainage Improvements In -House Street Improvements Street Improvements Transportation Improvements Water & Sewer Improvements Solid Waste Improvements Other Capital Improvements $ 450,000 $ 225,000 $ 400,000 $ 285,000 $ 277,000 $ 1,637,000 153,000 248,000 261,000 269,000 277,000 1,208,000 107,500 87,000 92,000 100,000 111,000 497,500 427,000 432,000 440,000 444,000 444,000 2,187,000 610,000 540,000 435,000 300,000 475,000 2,360,000 963,100 1,646,300 1,082,400 1,146,700 1,215,700 6,054,200 2,701,000 1,670,000 2,348,000 3,139,000 1,765,000 11,623,000 128,000 110,000 122,000 128,000 133,000 621,000 2,154,000 2,688,000 1,963,000 1,608,000 2,559,000 10,972,000 80,000 72,000 40,000 70,000 98,000 360,000 1,121,200 731,000 589,000 476,000 628,000 3,545,200 $ _ 8,8 44,800 $ 8, 449,300 $ 7,772,400 $ 7.,965 700 $ 7, 882.700 _ $ 41 0 44 900 City of Fayetteville. Arkansas 1998 - 2002 Capital Improvements Program Comprehensive Detail Source/Division Project Airport Fund Airport ImproYeIDeOt-% Airport Federal Grant & Local Matches Professional Services Security Access Control System Terminal Ramp Rehabilitation Ramp Expansion Baggage Belt Replacement T-Hangar Unit High Intensity Runway Lights Pavement Maintenance Storm Sewer System Repairs Airfield Marking Parking Lot Expansion Air Cargo Facility Land Acquisition Total Airport Fund Projects Parks Development Fund F.irks & Recreation Improvements Parks & Rec. Park Land Acquisitions Girls Softball Complex Wilson Pool Improvements Wilson Park Renovation Lake Fayetteville Trail Walker Park Trail / Parking Lot Playground Renovations Mud Creek Tributary Trail Park Restrocros Retrofitting Greathouse Bridge Replacement Walker Park Pavilion Davis Park Gazebo Other Surveys / Boundaries Other Park Improvements Park Facilities - Acquisition/Expansion Tennis Court Improvements - Wilson/Walker Pks Total Parks Development Fund Projects Sales Tax Capital Improvements Fund Fire Safety Improvements Fire Fire Station #6 - New Construction Fire Apparatus - Replacement Breathing Air Compressor - Replacement Aerial Ladder Fire Apparatus - Replacement Fire Station #7 - Escrow Funds Police -Safety -Improvements Police Firing Range Improvements PC/Terminal - Upgrade/Replacements Police Emergency Generator Police Handgun Replacements Live Scan Fingerprinting Police Telephone System Upgrade Copy Machine Replacements Dictaphone Upgrade Radio System Replacement - Escrow City Jail Improvements Police Building Improvements Emergency Response Team Vehicle Specialized Police Equipment 1998 1999 2000 2001 2002 $ 630,000 $ 1,010,000 $ 45,000 50,000 110,000 270,000 370,000 90,000 223,000 90,000 72,000 238,000 -otal Request 3,440,000 215,000 110,000 270,000 370,000 90.000 223,000 90,000 152,000 238,000 72,000 81,000 153,000 95,000 95.000 158,000 158,000 350,000 350,000 1.7 88.000 1 460, 000 1 315.000_ 720 000 721,000 _ 5,954 000 600,000 $ 600,000 $ 600.000 S 40,000 40,000 40,000 80.000 50,000 50,000 100,000 100,000 100,000 400,000 150,000 150.000 100,000 50,000 150,000 70,000 60,000 60,000 60,000 250,000 50,000 100,000 100,000 100,000 100,000 450,000 79,000 50,000 50,000 179,000 50,000 50,000 50,000 50,000 50,000 250.000 20,000 20,000 10,000 10,000 55,000 55,000 40,000 40,000 15,000 15,000 50,000 50,000 10,000 200,000 200,000 200,000 200,000 810,000 200,000 212,000 75,000 147.000 634,000 200,000 200,000 400,000 749.000 760.000 772,000 7851000 __797,000 __ 300 450,000 450,000 200,000 200.000 25,000 25,000 250,000 250,000 500,000 150.000 35,000 277.000 462,000 450,000 225.000 400,000 285,000 277,000 1.637,000 123,000 123.000 30,000 15,000 15,000 60,000 80,000 80,000 62,000 62,000 53,000 53,000 34,000 15,000 49,000 19,000 20,000 39,000 39,000 39,000 187,000 100,000 100,000 387,000 154,000 154,000 65,000 65,000 50,000 50,000 47,000 47,000 153,000 248.000 261.000 269,000 277,000 1.208,000 City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Comprehensive Detail i Source/Division Project 1998 1999 2000 2001 2002 _ Total Request Library -Book Purchases.&lmproyements Library Book Purchases 83,000 87,000 92,000 100,000 111 000 473.000 Carpet Replacement - Children's Department 13,500 13,500 Library Lighting Repair and Renovation 11,000 11,000 107,500 87,000 92,000 100,000 111 000 497,500 Rark"-Re reation Improvements Parks & Rec Parks Maintenance Complex 352,000 352,000 Lake Fayetteville/Sequoyah Improvements 75,000 752000 75,000 75.000 75 000 375,000 Park Facilities - Acquisition/Expansion 357,000 365,000 369,000 369.000 1,460,000 427,000 432,000 440,000 444.000 444.000 2,187,000 Bridge-afld_D>rainagE 1mpmyements Engineering Miscellaneous Drainage Improvements 60,000 70,000 305,000 250,000 325.000 1.010,000 Drainage Study and Master Plan 100,000 70,000 130,000 50.000 150.000 500,000 Lake Lucille Spillway 100,000 100,000 Double Springs Road Bridge Replacement 150.000 150,000 Londonderry Drainage Improvements 200.000 200.000 Ora Drive Drainage Improvements 150,000 150,000 Lake Sequoyah Bridge Improvements 250,000 _ 250,000 610,000 540,000 435.000 300.000 475.000 2.380.000 InJJDus_eStreet & Sidewalk]mprovements Public Lands Sidewalk Improvements 265,000 281,000 298,000 315.500 334,500 1,494,000 Street Pavement Improvements 698,100 740,300 784,400 831,200 881,200 3.935,200 Annexation Area - Street Improvements 625,000 625,000 963,100 1,60.300 1,082,400 1.146,700 1.215,700 6,054,200 Street lmRwvements Engineering Street ROW/Intersection/Cost Sharing Improvements 200.000 350,000 350,000 350,000 350.000 1,600.000 & Street Sycamore Street - Leverett to Garland 636,000 636,000 Poplar Street Improvements 657,000 657,000 Old Missouri Road - Old Wire to Joyce 202,000 1,259,000 1,461,000 Frontage Road and Zion Road Intersection 271,000 271.000 Cleveland Street - Garand to Frisco 85,000 810,000 895.000 Plainview Avenue Improvements 150,000 150,000 Rupple Road Area Improvements 500,000 500,000 Gregg Ave. - Hwy. 71 to Mud Creek Bridge 360,000 360,000 Drake Street Extension from Quail Creek to Gregg 150,000 1,010,000 1,160,000 McCollum Road Improvements 250,000 250,000 Mill Street - Center to Rock 83,000 795,000 878,000 Shiloh Drive Extension 655,000 655,000 Salem Area Transportation Improvements 600,000 600,000 Old Wire Road - Township to Highway 45 135,000 972,000 1,107,000 Old Wire Road - Township to Old Missouri 106,000 106,000 Highway 180 R.O.W. - Highway 71 to Gregg 337,000 337.000 2,701,000 1,670,000 2,348,000 3.139,000 1,765,000 11,623,000 Transportation Improvements. Traffic Traffic Signal Improvements 77,000 83,000 93,000 98,000 101,000 452,000 MUTCD Sign Machine Material 26,000 27,000 29,000 30,000 32,000 144.000 Parking Meter Replacement 25,000 25,000 128,000 110,060 122,000 1 88,000 1 33,000 621,000 Water B-Sewer_Imommements Water/Sewer & Sanitary Sewer Rehabilitation 2,154,000 1.694,000 1,963,000 1.608,000 1,768,000 9,187.000 Engineering Water/Sewer Improvements -Annexation Area 814,000 814,000 Township - Water/Sewer Relocations 180,000 180,000 Hyland Park Elevated Tank 791,000 791,000 2,154,000 2,688,000 17963,000 1,608,000 2,559,000 10,972,000 i , Source/Division Project Solid -Waste -Improvements Solid Waste Composting Site Improvements Collection Bins - Curbside Commercial Cart Program Roll -Off Containers City of Fayetteville. Arkansas 1998 - 2002 Capital Improvements Program Comprehensive Detail 1998 '999 2000 2001 2002 Total Request 80.000 55.000 50.000 185,000 17,000 20,000 50,000 25,000 112,000 20.000 20,000 20,000 23,000 43,000 80,000 72.000 40,000 70,000 98,000 660,000 QttteL _apltaI Improvements Animal Serv. Animal Shelter Crematory System Animal Shelter Crematory - Individual Cremations Kennel Cage Doors - Woven Wire Replacement Animal Shelter A/C Replacement Animal Shelter Roof Replacement Building Maint Building Improvements Cable Admin PEG Television Center - Equipment Data Process. Voice & Data Communications Wiring - City Hall Microcomputer Replacements Printer Replacements Geographic Information System AS/400 Minicomputer System Upgrades Local Access Network (LAN) Upgrades Mayor's Admin. Research & High Technology Park - Grant Match Public Lands Tree Planting Program Greenhouse Total Sales Tax Capital Improvements Fund Projects Sho;Fund Vehicles & Equipment Fleet Opers. Police/Passenger Vehicles - Repl / Exp Sanitation Vehicles/Equipment - Repl / Exp Light/Medium Utility Vehicles - Repl / Exp Medium/Heavy Utility Vehicles - Repl / Exp Back Hoe/Loaders - Repl / Exp Tractor/Mower - Repl / Exp Construction Equipment - Repl / Exp Other Vehicles/Equipment - Repl / Exp Total Shop Fund Projects Water & Sewer Fund Wastewater Treatment Improvements W W T.P Safety Equipment Improvements Plant Pumps and Equipment Testing Equipment Computer System Upgrade/Maintenance Upgrade/Replace Lift Stations SMS Access Road Improvements Waterer .Seweclmptnlcements Water/Sewer & Highway 45 East Pump Station & Elevated Tank Engineering Water and Sewer Cost Sharing Water/Sewer Improvements - Defined By Study Double Springs Bridge - Water Relocations Wastewater Treatment Plant - Engineering Wastewater Collection System - Engineering Water/Sewer Improvements - Annexation Area East Ridgeway - Water Line Extension Huntsville Road - Water Line Replacements Hinkle Mobile Home Park - Water Line Repl. Water and Sewer Operations/Services Center Water/Sewer System Upgrade - Mt. Sequoyah 29,500 29,500 12,600 12,600 10,000 12,000 22,000 15,000 15,000 20,000 20,000 475,000 230,000 125,000 165,000 185,000 1,180,000 25,000 27,000 29,000 31,000 33,000 145.000 24,000 24,000 27,500 30,000 33,000 35,000 38,000 163,500 59,600 25,000 25,000 30,000 30,000 169.600 105,000 167,000 117,000 120,000 140.000 649,000 65,000 75.000 140,000 56,000 60,000 116.000 300,000 200,000 500,000 53,000 56,000 60,000 63,000 67,000 299,000 60,000 60,000 1,121.200 731,000 589,000 476.000 628.000 3,545,200_ 8.8 44,800 8.4 99.300 7.772.400 7,985,700 7,982,700 41,064�900 336,000 303,000 376,000 376,000 368,000 1,759,000 766.000 528,000 677,000 135,000 293,000 2,399,000 484,000 355,000 296,000 228,000 580,000 1,943,000 449,000 213,000 172,000 104,000 246,000 1,184,000 114,000 106,000 159,000 191,000 261,000 831,000 84,000 216,000 154,000 196,000 96,000 746,000 45,000 45,000 121,000 199,000 158,000 342,000 382,000 1,202,000 2399,000 1-520 000 __1,992,000 1,572,000 _2.228.000„ _ 10,109�000_ 6,000 6,000 6,000 6,000 6,000 30,000 101,000 101,000 101,000 101,000 101,000 505,000 9,500 9,500 9,500 9,500 9.500 47,500 8,500 8,500 8,500 8,500 8,500 42,500 50,000 50,000 50,000 50,000 50,000 250,000 5,000 5,000 5,000 5,000 5,000 25,000 180,000 180.000 180,000 180.000 180.000 900.000 2.250,000 2,250,000 130,000 180,000 225,000 225,000 225,000 985,000 58,000 1,180, 800 1,238, 800 60,000 60,000 1,000,000 1,000,000 1,000,000 1,000,000 786,000 786,000 300,000 300,000 780,000 780,000 180,000 180,000 1,373,000 180.000 1,553,000 1,825,000 1,825,000 4,498,000 1.266,000 _ 1,005,000 2,958,800 2,230,000 11,957,800 Source/Division Project Water.&Sewer Services -improvements W/S Services Water Meters Backflow Prevention Assemblies Water & Sewer Rate/Operations Study City of Fayetteville, Arkansas 1998 - 2002 Capital Improvements Program Comprehensive Detail 1998 ' 1999 2000 2001 2002 Total Request 192,000 204,000 215,000 253,000 285,000 1,149,000 11,500 12.000 12,500 15,000 15,000 66.000 100,000 100,000 203,500 315.000 227,500 268,000 300.000_ 1,315,000 Total Water & Sewer Fund Projects 4.881,500 1.7 22.000 1,412,500 3.4 66:800 2 710.000 _ 14 1 22 800 QJW Advertising & Promotion Fund City Advertising _& Promotion Fund Impmvemenis Adv & Pro. Town Center / Parking Garage 7.500,000 7,500,000 Total Community Development Block Grant Fund Projects 7,500,000 7,500,000 Communiiv Development Block Grant Fund Community. Development Improvements C.D Target Area Improvements 150.000 150.000 150,000 150.000 150,000 750,000 Total Community Development Block Grant Fund Projects 150.000 150000 _ 1 00.000 __ 150.000 _ __150.000_ 750 000 Off -Street Parking Fund Off -Street Parking Improvements Traffic Parking Meter Replacement Parking Deck Rehabilitation Total Off -Street Fund Projects Solid Waste Fund Solid Waste Improvements Solid Waste Curbside Recycling Improvements Dumpster Lease Program Total Solid Waste Fund Projects Airport Fund Parks Development Fund Sales Tax Capital Improvements Fund Shop Fund Water & Sewer Fund City Advertising & Promotion Fund Community Development Block Grant Fund Off -Street Parking Fund Solid Waste Fund 22,500 22,500 40,000 40,000 40,000 40,000 40,000 200,000 62,500 0 UQO 40.000 40.000 40,000 222,500 98,000 50,000 50,000 50,000 50,000 298,000 50,000 41,000 30,000 25,000 146,000 98000 100.000 11,000 80,000 55000 444,000 P_eoJects_@_v Fund All S0U,Mes 1,738,000 1,460,000 1,315,000 720,000 721,000 5,954,000 749,000 760,000 772,000 785,000 797,000 3,863,000 8,894,800 8,449.300 7,772,400 7,965,700 7.982,700 41,064,900 2,399,000 1,920,000 1,992,000 1,572,000 2,226,000 10,109,000 4,881,500 1,762,000 1,412,500 3,406,800 2.710,000 14,172,800 7,500, 000 7.500.000 150,000 150,000 150,000 150,000 150,000 750,000 62,500 40,000 40,000 40,000 40,000 222,500 98,000 100,000 91,000 80.000 75,000 444,000 $ 26,472,800 $ 14.641,300 $ 13.544,900 $ 14.719.500 $ 14,701,700 $ 84.080.200 91 Fund / Program / Category City_Advet•tisiag-&-P-r-omotion.Fund..(Z 120) 9120 City Advertising & Promotion Expense O.iL-StceAtJbd ingFstnd-(W-0) 9130 Off -Street Parking Expense City of Faverteville. Arkansas 1998 Capital Budget Project Title Town Center / Parking Garage Parking Deck Rehabilitation Parking Meter Replacement CQmmunityJDesel9.pmt iLRIock Gr"tYun-( (218Q) 4990 Community Development Capital Target Area Improvements ParMJDeYdopmmt-untd-(225Q) 9250 Parks Development Capital Sales TAX_Capita UmpL wementSl'mW,(4-42Q) Fire Safety Improvements Police Safety Improvements Library Book Purchases & Improvements Parks and Recreation Improvements Davis Park Gazebo Girls Softball Complex Greathouse Bridge Replacement Lake Fayetteville Trail Mud Creek Tributary Trail Other Park Improvements Other Surveys / Boundaries Park Land Acquisitions Park Restrooms Retrofitting Playground Renovations Walker Park Pavilion Walker Park Trail / Parking Lot Wilson Park Renovation Wilson Pool Improvements Fire Station =6 - New Construction Firing Range Improvements PC/Terminal - Upgrade/Replacements Book Purchases Carpet Replacement - Children's Department Library Lighting Repair and Renovation Lake Fayetteville/Sequoyah Improvements Parks Maintenance Complex 1998 Budget $ 7.500,000 7.500.000 40,000 22,500 62.500 150,000 150.000 15,000 150,000 55,000 50,000 20,000 10.000 50,000 50,000 10,000 50.000 40,000 79,000 70,000 100000 /47,VVV 450.000 450,000 123,000 30,000 153,000 83,000 13,500 11,000 107,500 75,000 352,000 427,000 ON Fund / Program / Category Bridge and Drainage Improvements In -House Street & Sidewalk Improvements City of Fayetteville, Arkansas 1998 Capital Budget Project Title Double Springs Road Bridge Replacement Drainage Study and Master Plan Lake Lucille Spillway Londonderry Drainage Improvements Miscellaneous Drainage Improvements Pavement Improvements Sidewalk Improvements Street Improvements Cleveland Street - Garland to Frisco Frontage Road and Zion Road Intersection Old Missouri Road - Old Wire to Joyce Plainview Avenue Improvements Poplar Street Improvements Rupple Road Area Improvements Street ROW/Intersection/Cost Sharing Improvements Sycamore Street - Leverett to Garland Transportation Improvements Water and Sewer Improvements Solid Waste Improvements Other Capital Improvements %ter & Sewer Fund (54QQ) 1820 Meter Operations MUTCD Sign Machine Material Parking Meter Replacement Traffic Signal Improvements Sanitary Sewer Rehabilitation Composting Site Improvements Animal Shelter Crematory - Individual Cremations Animal Shelter Crematory System Building Improvements Geographic Information System Kennel Cage Doors - Woven Wire Replacement Microcomputer Replacements PEG Television Center - Equipment Printer Replacements Research & High Technology Park - Grant Match Tree Planting Program Voice & Data Communications Wiring - City Hall Water Meters 1998 Budget 150,000 100,000 100,000 200,000 698,100 265,000 963,100 85,000 271,000 202,000 150,000 657,000 500,000 200,000 636,000 2,701,000 26,000 25,000 77,000 128,000 2,154,000 80,000 80,000 12,600 29,500 475,000 105,000 10,000 27,500 25,000 59,600 300,000 53,000 192,000 192,000 93 Fund Program / Category 1830 Meter Maint. & Backflow Prevention 5600 Capital Water Mains 5100 WWTP Operations 5800 WWTP Capital Solid-Wasts,..&nd_(M) 5060 Recycling Airport_Fund_(5550) 3960 Airport Capital Shop_Eund_0700) 1920 Fleet Operations Capital City of Fayetteville, Arkansas 1998 Capital Budget Project Title Backflow Prevention Assemblies Double Springs Bridge - Water Relocations Highway 45 East Pump Station & Elevated Tank Wastewater Collection System - Engineering Wastewater Treatment Plant - Engineering Water and Sewer Cost Sharing Water/Sewer Improvements - Defined By Study Upgrade/Replace Lift Stations Computer System Upgrade/Maintenance Plant Pumps and Equipment Safety Equipment Improvements SMS Access Road Improvements Testing Equipment Curbside Recycling Improvements Baggage Belt Replacement Federal Grant & Local Matches Professional Services Ramp Expansion Security Access Control System Terminal Ramp Rehabilitation T-Hangar Unit Back Hoe/Loaders - Repl / Exp Construction Equipment - Repl / Exp Light/Medium Utility Vehicles - Repl / Exp Medium/Heavy Utility Vehicles - Repl / Exp Other Vehicles/Equipment - Repl / Exp Police/Passenger Vehicles - Repl / Exp Sanitation Vehicles/Equipment - Repl / Exp Tractor/Mower - Repl / Exp Total Capital Improvements Program - 1998 Projects 1998 Budget 11,500 11,500 60.000 2,250,000 1,000,000 1,000,000 130,000 58,000 4,498,000 50,000 50,000 8,500 101,000 6,000 5,000 9,500 130,000 98,000 98,000 90,000 630,000 45,000 370,000 110,000 270,000 223,000 1,738,000 114,000 45,000 484,000 449,000 121,000 336,000 766,000 84.000 a,.37y,vvv $ 26,472,800 M City of Fayetteville,'s Debt Position The City of Fayetteville has established a practice and policy of paying for all capital projects and capital improvements on a pay-as-you-go basis using current revenues, whenever possible. If a project or improvement is of sufficient size and need that it cannot be financed with current revenues, long-term debt will be recommended. The basis for this policy is that the City has maintained a commitment to infrastructure improvement and maintenance. The City also considers the cost versus the benefits of debt financing. A recommendation is made only when the benefits outweigh the costs. The City's debt policy also states that the City will also attempt to refinance outstanding debt if a determination is made that the City will benefit by reduced interest expense over the remaining life of the bonds. Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal bonds. If the improvements serve the entire area (not just Fayetteville residents), the City may issue bonds supported by various sales tax revenues. This allows the cost to be spread to everyone, including tourists and visitors. The City carefully analyzes each proposed bond issue to determine the need for the improvement, it's useful life, and, current and future revenues available to provide debt service. Existing debt service requires resources from both general governmental resources and enterprise fund resources. 13ond Ratings The City's debt policy says that the communications will be maintained with the bond rating agencies and that the City will continue to strive for improvements in the City's bond rating. Such communications are vitally important due to the fact that, generally speaking, the higher rating a city has, the lower the interest rate that must be paid. As such, the City will periodically confer with the rating agencies to update them on the financial status of the City. The two major investment services for bond ratings are Standard & Poor's Corporation and Moody's Investor Service. The following schedule briefly describes the ratings provided by the respective agencies for municipal bonds. Moody's and Standard & Poor's Credit Ratings for Municipal Bonds l:atin�_,s Moody's Standard & Poor's Aaa AAA Aa AA A-1 A A Baa-1 BBB & Baa Ba and BB and lower lower DescriPtioll Best quality, extremely strong capacity to pay principal and interest. High quality, very strong capacity to pay principal and interest. Upper medium quality, and strong capacity to pay principal and interest. Medium grade quality, adequate capacity to pay principal and interest. Speculative quality, low capacity to pay principal and interest. Description of Outstanding Bonds (jenerai Ohli,7atio�n Bonds Sales Tax Capital Improvements Refunding, Series 1997: The bonds are special obligations of the City with the sole pledge of twenty percent (20%) of the amounts received by the City from its portion of a one percent (1 %) local sales tax levied by Washington County, Arkansas. The proceeds of the bonds were used to refund Series 1986 Sales Tax Capital Improvement bonds, which together with funds contributed by the University of Arkansas, were used to pay costs of acquiring, constructing, and equipping the Walton Performing Arts Center. The refunding bonds are unrated. As a result of the refunding, the City has a projected net present value savings of approximately $311,000 over life of the bonds. The refunding also allowed the City to reduce the final maturity by two years. The original issue amount was $2,610,000. Revenue Bonds Water & Sewer System Refunding and Improvement, Series 1992: The bonds are payable solely from the net revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the bonds were used to refund Series 1985 water and sewer system bonds and to finance the construction of a 42-inch and 36-inch water main from the Beaver Water District Treatment Plant at Lowell, Arkansas to the northern part of the City. The new line runs parallel to an existing 36-inch transmission line constructed in 1970. The bonds are rated "A" by both Moody's and Standard and Poor's. The original issue amount was $10,000,000. Water & Sewer System, Series 1994: The bonds are payable solely from the net revenues derived from the operation of Fayetteville's water and sewer system. The bonds were issued on parity with the Series 1992 water and sewer system bonds. The proceeds of the bonds were used to continue work financed by the 1992 bonds. This includes: (a) construction of two six (6) million gallon water storage tanks; (b) construction of a water connection from the two six (6) million gallon water storage tanks to an existing 24-inch water main in southwest Fayetteville; and © construction of a 36-inch water transmission main and 12-inch distribution main in west Fayetteville. The bonds are rated "A" by both Moody's and Standard and Poor's. The original issue amount was $5,500,000. Hotel & Restaurant Gross Receipts Tax Refunding, Series 1995: The bonds are special obligations of the City payable from: (a) amounts received by the City from a 1 % Hotel & Restaurant Gross Receipts tax; (b) certain State turnback revenues received; and © revenues from a lease agreement between the City and University of Arkansas. The proceeds of the bonds were used to refund Series 1979 Continuing Education Center revenue bonds. which financed the construction, acquisition, and equipping of a site for a continuing education center in downtown Fayetteville. The bonds are unrated. As a result of the refunding, the City has a projected net present value savings of approximately $324,000 over the remaining life of the bonds. The original issue amount was $2,675,000. a City of Fayetteville, Arkansas _ Bonds Outstanding December 31, 1997 Outstanding Bond Due Interest - Description Issue Dates _ Rates Amount General Obligation Bonds - Sales Tax Capital Improvements - WAC 1997 1998-2005 4.15-4.65% $ _ 2,610,000 Revenue Bonds Water & Sewer System Refunding and Improvement 1992 1997-2012 4.15-6.15% 8,500,000 Water & Sewer System 1994 1997-2012 4.90-6.00% 4,590,000 1 Hotel & Restaurant Gross Receipts Tax Refunding 1995 1996-2004 4.75-5.25% 2,175,000 15,265,000 $ 17,875,000 1 1998 Debt Service Payment Schedule Bond 1 Description Issue Principal Interest Total General Obligation Bonds Sales Tax Capital Improvements - WAC 1997 $ 290,000 $ 115.703 $ 405,703 Revenue Bonds Water & Sewer System Refunding and Improvement 1992 340,000 486,860 826,860 Water & Sewer System 1994 320,000 256,223 576,223 Hotel & Restaurant Gross Receipts Tax Refunding 1995 265,000 110,186 375,186 925,000 853,269 1,778,269 J Total Debt Service Payments 5 1,215,000 $ 968,972 $ 2,183,972 11 J J 97 City of Fayetteville. Arkansas Computation of Legal Debt Margin December 31, 1997 Caeneral Obl igui=J)Iekt[ Debt margin is a calculation based on the assessed value of property located within the City limits. The debt limit is established by state statute and is limited to 20% of assessed value. 1997 Assessed Value Debt Limit - 20% of Assessed Value General Obligation Bonds Payable Less: Debt Service Fund Total Debt Applicable to Debt Limit Legal Debt Margin 120 100 w 80 0 g 60 40 20 0 S 2,610,000 840,190 $ 512,000,000 102,400,000 1,769,810 $ 100,630,190 Debt Applicable to Debt Limit 1984-1997 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 = Net Bonded Debt ® Debt Limit I E=A se FvjxLDebt (Revenue Bond Debt) Enterprise fund debt is established by the cash flow for each enterprise fund. For example, Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating and capital as well as provide sufficient resources to meet the annual debt service requirements. Prior to issuing enterprise fund bonds, an analysis of current revenues and expenses is conducted to determine the revenues required to support a bond issue. * Note: The assessed value does not include City utilities. W: t City of Fayetteville Organizational Chart -; note Aaaumstrauon Police Fire Public Works Administrative Services -Communications I -Engineering Accounting & Audit Inspections Animal Services I -Parks & Recreation I -Budget & Research -Planning Building Maintenance i -Solid Waste rCommunity Development -Street !-Data Processing Traffic 'rFleel Operations Wastewater Treatment Municipal Court -- - '-Water & Sewer LPersonnel Purchasing -Water & Sewer Services gal Judge • z Officials of the City of Fayetteville, Arkansas Fred Hanna Stephen Miller Kit Williams Cyrus Young Randy Zurcher Trent Trumbo Donna Pettus Len Schaper Heather Daniel Jerry Rose Traci Paul Rudy Moore Kevin Crosson Mickey Jackson Ben Mayes Phyllis Rice Richard Watson Elected Officials Department Directors Management Staff Mayor Ward 1, Position 1 Ward 1, Position 2 Ward 2, Position 1 Ward 2, Position 2 Ward 3, Position 1 Ward 3, Position 2 Ward 4, Position 1 Ward 4, Position 2 City Attorney City Clerk/Treasurer Municipal Judge Public Works Director Fire Chief Administrative Services Director Assistant to the Mayor Police Chief Accounting Manager Marilyn Cramer Environmental Affairs Admin. Cheryl Zotti Airport Manager Dale Frederick Facilities Superintendent Harold Dahlinger Animal Services Director Olivia Horn Fleet Operations Supt. William Oestreich Asst. to the Admin. Ser. Dir. Brian Swain Inspections Director Bert Rakes Asst. Public Works Director Charles Venable Internal Auditor/Grant Acct. Yolanda Fields Budget Coordinator Steve Davis Municipal Court Head Clerk Dena Stockalper Cable Administrator Marvin Hilton Parks & Recreation Director Dale Clark City Engineer Don Bunn Personnel Director Don Bailey City Planner Alert Little Purchasing Officer Peggy Vice City Prosecutor Casey Jones Street Superintendent Randy Allen Communications Supervisor Kathy Stocker Traffic Superintendent Perry Franklin Community Dev. Director Jan Simco Water & Sewer Service Supt. Jim Smith Data Processing Manager Scott Huddleston Water & Sewer Maint. Supt. David Jurgens 100 City of Fayetteville, Arkansas Personnel Summary Full Time Equivalent Basis 1995 Department Employees General Government 31.70 Administrative Services 89.80 Police 111.13 Fire 69.00 Public Works 173.63 Total 475.26 1996 1997 1998 Employees Employees Employees 34.07 38.80 * 39.30 95.30 100.30 105.80 118.13 124.63 * 126.63 73.00 76.00 * 85.00 192.76 204.76 217.76 513.26 544.49 574.49 * NOTE: Approved during 1997 were three Custodians for the Airport Division, two Grant Funded Police Officers for the Police Department, and three Fire Fighters for the Fire Department. In addition, a Lead Operations Specialist, ten Airport Operations Specialists, and a Senior Clerk Typist for the Airport Division were eliminated in 1997. This was due to the Fixed Base Operations of the Airport being contracted out instead of being performed in-house. 800 , 600 a 400 E W 200 0 250 1995 Personnel Summary by Year 1996 1997 1998 Year - Total Employees Total Employees by Department Full Time Equivalent Basis 200 Vl 150 O a LE 100 50 0 - General Government Police Public Works Administrative Services Fire M 1995 001996 = 1997 0 1998 I 101 CITY OF FAYETTEVILLE PERSONNEL VARIATION SUMMARY Division Additions Animal Services 1.00 Animal Caretaker' City Prosecutor 0.50 Work Study 2 Fire 9.00 Firefighters s Municipal Court 0.50 Deputy Court Clerk 4 Parks & Recreation 1.00 Parks Superintendent' 1.00 Public Works Crew Leader 5 1.00 Maintenance Worker 1115 1.50 Gymnasium Supervisors 5 Police 2.00 Police Officers 6 Solid Waste 1.00 Public Works Crew Leader 7 3.00 Recycling Maintenance Worker W's' Street 1.00 Field Service Representative $ Public Lands Maintenance 2.00 Maintenance Worker III's 9 0.50 Senior Clerk -Typist 9 Water & Sewer Services 1.00 Water & Sewer Service Technical Supervisor'0 1.00 Senior Customer Service Representative 10 1.00 Meter Maintenance Worker 10 1.00 Customer Service Representative 10 Water & Sewer Maintenance 1.00 Public Works Crew Leader " 30.00 Total Additions 0.00 Total Deletions 30.00 Net Additions Deletions 102 Notes to the Personnel Variation Summary 1) An Animal Caretaker position is being added to increased usage of the Animal Shelter primarily due to the animal sheltering agreements the City has entered into with Washington County and seven other Washington County cities. The position is funded in the General Fund. 2) A part-time Work Study is being added to the City Prosecutor Division. The position is funded with a reallocation of overtime and is funded in General Fund. 3) Nine firefighter positions are being added to the Fire Department and are included in this budget. The positions are needed to open Fire Station 6 which is scheduled to be constructed in 1998. Additionally, funding for three firefighter positions approved during 1997 is included in the 1998 Budget. These positions are funded in General Fund. 4) A part time Deputy Court Clerk is being added to the Municipal Court Division to provide bilingual communication for Municipal Court. This '/2 position will be combined with the '/2 position approved for 1997. The position is funded in General Fund. 5) A Parks Superintendent, a Public Works Crew Leader, a Maintenance Worker III and one and '/z Gymnasium Supervisors are being added to this budget. These positions are funded in General Fund and Parks Development Fund. 6) Two Motorcycle Police Officers are being added to the Police Department in this budget. Additionally, funding to continue two positions approved by City Council during 1997 is included in this budget. The Bike Patrol position and the School Resource Officer approved in 1997 were initially funded with grant funds. These positions are funded in General Fund. 7) A Public Works Crew Leader and three Recycling Maintenance Worker IV's are included in this budget. These positions are for changes in the City's residential curbside recycling program. These positions are funded in Solid Waste Fund. 8) A Field Service Representative is being added to the Street Division to help enhance the Street overlay program. This position is funded in Street Fund. 9) Two Maintenance Worker III's and a part-time Senior Clerk Typist are being added to the Public Lands Maintenance Division to assist in the in-house sidewalk program. These positions are funded in Street Fund and General Fund. 10) A Water & Sewer service Technical Supervisor, a Senior Customer Service Representative, a Meter maintenance Worker and a Customer Service Representative are being added to Water & Sewer Services Division. These positions are needed because of increased growth in utility customers. The positions are funded in Water & Sewer Fund. 11) A Public Works Crew Leader is being added to Water & Sewer Maintenance Division to assist with in-house projects. This position is funded in Water & Sewer Fund. 103 GLOSSARY ACCOUNT GROUP. A self -balancing set of accounts which are not a fund or a fiscal entity. General Fixed Assets Account Group and General Long -Term Debt Account Group are such examples. ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report information on the financial position and operations of a governmental unit or any of its funds. AD VALOREM. A basis for levy of taxes upon property based on value. AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an agent for others. APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes. ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result of past transactions or events. BOND. A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or sold. BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value. BONDED DEBT. The portion of indebtedness represented by outstanding bonds. BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given period and the proposed means of financing them. BUDGET CONTROL. The control or management of the approved Budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. BUDGET DOCUMENT. The instrument used by the budget -making authority to present a comprehensive financial program to the appropriating body. BUDGET MESSAGE. A general discussion of the proposed budget as presented in writing by the Mayor to the City Council. The message contains an explanation of the principal budget items and recommendations regarding the financial policy for the coming year. CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive, and have physical presence such as buildings, roads, sewage systems, etc. CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater than five hundred dollars, and estimated life or usefulness of one or more years, including land, interest therein and including constructions, enlargements, and renovations. 104 GLOSSARY, (continued) CAPITAL IMPROVEMENT FUND. A fund created to accumulate revenues from current taxes levied for major repairs and maintenance to fixed assets of a nature not specified at the time the revenues are levied. CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting capital outlay decisions that a government expects to make over a five year period. CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets. CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the acquisition or construction of designated fixed assets. CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but not yet completed. CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set aside for known expenses, such as salary increases, but uncertain amounts. CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational units. A group of accounts which cover the above as well as travel and training and other miscellaneous services. DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the principal of maturing material serial bonds, and the required contributions to a sinking fund for term bonds. DEBT SERVICE FUND. A fund established to finance and account for the payment of interest and principal on all general obligation debt, serial and term, other than that payable exclusively from special assessments and revenues from fiduciary and proprietary funds. DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand data enables decision -makers to adjust services and costs to respond to changes in direction for the service. DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall purpose. The City of Fayetteville has been reorganized into five Departments: General Government, Administrative Services, Police, Fire, and Public Works. Each Department has a Director who reports to the Mayor (who is also the Director of General Government). DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear, deterioration, action of the physical elements, inadequacy, and obsolescence. DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose. DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the departmental hierarchy formerly used by the City. Each Division has been assigned to one of the Departments according to the type of activity it performs. For example, the Traffic Division is part of the Public Works Department. In addition, each Division has developed a statement of Goals and Objectives and strategies for obtaining them. EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as productivity increases, and that constituents are satisfied with services. 105 GLOSSARY, (continued) ENCUMBRANCE. An account used to record the estimated amount of contracts, salary commitments and purchase orders that are chargeable to an appropriation. ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominantly self-supporting by user charges. EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis of accounting and designates the cost of goods delivered or services rendered, whether paid or unpaid, including expenses and capital outlays. EXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will benefit the current year. FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee. FISCAL YEAR. A 12-month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings, machinery, furniture, and other equipment. FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a monopoly or permitting the use of public property, usually subject to regulation set by the governing body. FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a summer lifeguard working for four months, or 690 hours, would be equivalent to .33 of a full-time position. FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities, or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE. Fund equity available for appropriation. FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved or designated; the remainder is Fund Balance. GENERAL FIXED ASSETS ACCOUNT GROUP. A self -balancing group of accounts set up to account for the general fixed assets of a governmental unit. GENERAL FUND. A fund used to account for all transactions of a governmental unit that are not accounted for in another fund, such as police and fire services. GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self -balancing group of accounts set up to account for long-term debt which is legally payable form general revenues. 106 GLOSSARY, (continued) GOAL. A goal is a statement of desired conditions to be maintained or achieved through the efforts of an organization. Actual total achievement may be impossible, but the goal is a standard against which to measure progress toward ideal conditions. A goal is a definition of results toward which the work of the organization is directed. GOVERNMENTAL FUND. A generic classification adopted by the National Council on Governmental Accounting to refer to all funds other than proprietary and fiduciary funds. General fund, special revenue funds, capital projects funds, debt service funds, and special assessment funds are all examples of governmental fund types. GRANT. A contribution by one governmental unit to another unit. The contribution is usually made to aid in the support of a specified function or for the acquisition or construction of fixed assets. INCOME. A term used to represent the excess of revenues earned over the expenses incurred in carrying on a enterprise operation. INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and shared revenues are types of intergovernmental revenue. INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities furnished by a designated department to other departments. Amounts expended by the fund are reestablished from either operating earnings or by transfers from other funds. INVESTMENT. Securities held for the production of income in the form of interest and dividends. LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a particular entity to transfer assets or provide services to other entities in the future as a result of past transactions or events. LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each Division. LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance. MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting. Revenues are recognized in the period in which they become both available and measurable. Expenditures are recognized at the time a liability is incurred. NET INCOME. A term used in governmental enterprise to designate the excess of total revenues over total expenses. NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not directly related to supplying the basic service by a governmental enterprise. NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of such enterprises. 107 GLOSSARY, (continued) OBJECT CODE. Expenditure classification according to the types of items purchased or services obtained; for example, personnel services, materials & supplies, contractual service, and capital. OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified period of time. It states in measurable and quantitative terms the results to be achieved within a specified time and plans the incremental steps to achieve the goal. OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the fund that makes expenditures. ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit measures, performance budgets are believed to express official and citizen interest in the managerial value of efficiency. PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of service provided. Performance measures include a measurement of Demand, Workload, Productivity, and Effectiveness. PROGRAM. Operating units within a Division. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program budgeting is believed to express official and citizen interest in planning and in the effective use of resources. PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be made within a specified period of time in reducing the gap between real conditions and the ideal conditions described in the Program Description. It states in measurable quantitative terns the results to be achieved within a specified time and plans the incremental steps to achieve them. PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the cost of adding more service, or the savings to realized from reductions in service. PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type" funds. Examples are enterprise and internal service funds. RESERVE. An account that records a portion of the fund equity that must be segregated for some future use and which is not available for further appropriation or expenditure. RESIDUAL EQUITY TRANSFERS. Additions to or deductions from the beginning fund balance of governmental funds. 108 I GLOSSARY, (continued) RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have been retained in the fund and that are not reserved for any specific purpose. REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue proceeds. —j SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other I earmarked revenue sources that by law are designated to finance particular functions or activities of government. TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue. These revenues are used to pay for services or improvements provided for the general public benefit. UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some future use and which is available for further appropriation or expenditure. USER CHARGE. A charged levied against users of a service or purchasers of a product of an enterprise or internal service funds. WORKLOAD. Workload data answers the question about how much service is being provided, as well as how output is meeting service demand. Workload data is also the basis, along with total expenditures, for unit cost or productivity indicators. j109 City of Fayetteville, Arkansas 1998 Proposed Budget Index 1998 Capital Budgets..............................................................92-94 Administrative Procedures to Adjust the Approved Budget ................................... 7-8 Administrative Services: Overview.................................................................. 55 Program Expenditure Summary ............................................... 56-59 Personnel Summary .........................................................60-61 Airport Fund: Revenue & Expenditure Summary .......................................... 41 Airport Fund: Sources & Uses of Funds ................................................. 40 Arts Center Bond Fund: Revenue & Expenditure Summary .................................. 29 Budget Flowchart................................................................... 3 Budget Organizational Structure........................................................ 9 Budget Process....................................................................1-2 C.E.C. and Parking Facility Fund: Revenue & Expenditure Summary .......................... 43 Capital Improvement Policy........................................................... 6 Capital Improvement Program Directional Information ................................... 80-83 Capital Improvement Program Cost Table ............................................... 84 Capital Improvement Projects by Fund - All Sources ....................................... 86 Capital Improvements Program Comprehensive Detail .................................... 88-91 Capital Improvements Program Introduction ............................................. 79 Chart of Fund Types - Proprietary & Fiduciary ............................................ 13 Chart of Fund Types - Governmental................................................... 11 City Advertising & Promotion Fund: Revenue & Expenditure Summary ........................ 24 City of Fayetteville Organizational Chart ................................................ 99 Combined Statement of Fund Position - Governmental (Shown by Department) .................. 12 Combined Statement of Fund Equity - Proprietary & Fiduciary (Shown by Department) ........... 14 Community Development Block Grant Fund: Revenue & Expenditure Summary ................. 26 Consolidated Fund -Department -Program Chart ............................................ 10 DebtPolicy .................................................. ................... 5 DebtPosition....................................................................95-96 Drug Law Enforcement Fund: Revenue & Expenditure Summary ............................. 28 ExpenditurePolicy................................................................. 4-5 Financial Reporting Policy............................................................ 6 Fire Department: Overview.................................................................. 65 Program Expenditure Summary ................................................. 66 Personnel Summary ........................................................... 67 Fire Pension Fund: Revenue & Expenditure Summary ...................................... 45 General Fund: Comparative Budget Summary ............................................. 19 General Fund: Expenditure Summary ................................................. 20-21 General Fund: Sources and Uses of Funds ................................................ 18 General Government: Overview ............................... Program Expenditure Summary ............................................... 52-53 PersonnelSummary ........................................................... 54 Glossary.................................. ......... ............ ...... ........ 104-109 Index.........................................................................110-111 110 w Investment and Cash Management Policy ................................................. 5 Legal Debt Margin Calculation........................................................ 98 List of Elected Officials, Administrative Officials, & Management Staff ....................... 100 Major Revenue Sources............................................................48-50 Municipal Judge Retirement Fund: Revenue & Expenditure Summary .......................... 46 Off Street Parking Fund: Revenue & Expenditure Summary .................................. 25 Parks Development Fund: Revenue & Expenditure Summary ................................. 27 Personnel Summary ................................................................ 101 Personnel Variation Summary ..................................................... 102-103 Police Department: Overview.................................................................. 62 Program Expenditure Summary ................................................. 63 Personnel Summary ........................................................... 64 Police Pension Fund: Revenue & Expenditure Summary .................................... 44 Public Works: Overview.................................................................. 68 Program Expenditure Summary ............................................... 69-75 Personnel Summary .........................................................76-78 Replacement Fund: Revenue & Expenditure Summary ...................................... 30 ReservePolicy...................................................................... 5 Resolution to Adopt the Budget........................................................ xii RevenuePolicy..................................................................... 4 Sales Tax Capital Improvements Fund: Revenue & Expenditure Summary ...................... 31 Sales Tax Capital Improvements Fund: Capital Project Detail - 1998 ......................... 32-33 Sales Tax Capital Improvements - By Category ............................................ 87 Schedule of Bonds Outstanding........................................................ 97 Shop Fund: Revenue & Expenditure Summary ............................................ 47 Solid Waste Fund: Revenue & Expenditure Summary ....................................... 39 Solid Waste Fund: Sources & Uses of Funds .............................................. 38 Source and Uses of Funds........................................................... 15 Street Fund: Revenue & Expenditure Summary ............................................ 23 Street Fund: Sources & Uses of Funds ................................................... 22 Summary of Project Requests & Project Resources ......................................... 85 Town Center and Parking Facility Fund: Revenue & Expenditure Summary ..................... 42 Transmittal Memo from the Mayor to Council ............................................ i-xi Water & Sewer Fund: Revenue & Expenditure Summary ................................ ... 37 Water & Sewer Fund: Sources & Uses of Funds ........................................... 36 III (Page Left Blank Intentionally) 112