The URL can be used to link to this page

Home My WebLink About111-26 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 111-26 File Number: 2026-1383 A RESOLUTION TO AMEND THE PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH GARVER, LLC FOR ADDITIONAL DESIGN SERVICES IN THE AMOUNT OF $88,050.00 TO CONTINUE ENGINEERING DESIGN ON THE PLAINVIEW AND ROLLING HILLS EXTENSION PROJECT WHEREAS, a 2019 bond program project to connect Appleby Drive, Rolling Hills Drive, and Plainview Avenue through the Fiesta Square Shopping Center was stalled due to property acquisition issues; and WHEREAS, the project was modified to remove the southern portion of the project and a contract amendment is intended to provide funds for the additional design services associated with the modification. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign an Amendment to the Professional Engineering Services Contract with Garver, LLC in the amount of $88,050.00 for additional engineering design services associated with the Plainview and Rolling Hills Extension Project. PASSED and APPROVED on May 5, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-1383 MEETING OF MAY 5, 2026 TO: Mayor Rawn and City Council THROUGH: Chris Brown, Public Works Director Keith Macedo, Chief of Staff FROM: Justin Bland, City Engineer SUBJECT: Plainview Avenue/Rolling Hills Connection – Contract Amendment with Garver RECOMMENDATION: Staff recommends approval of a design contract Amendment with Garver in the amount of $88,050 for additional design services on the Plainview and Rolling Hills Extension Project. BACKGROUND: This is a 2019 bond program project that was originally intended to connect Appleby Drive, Rolling Hills Drive, and Plainview Avenue through the Fiesta Square Shopping Center. The project was stalled due to property acquisition issues and was modified to remove the southern portion of the project. Design of the project has begun moving forward, and construction is planned for later this year. DISCUSSION: The project revisions have resulted in additional design efforts by Garver. They have provided a proposed contract amendment in the amount of $88,050 for these additional design services. Detail of this amendment is attached. BUDGET/STAFF IMPACT: These fees will be paid from the 2019 bond program funds. ATTACHMENTS: 3. Staff Review Form, 4. Appendix A - Garver Scope of Services- Amend #1 Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-1383 A RESOLUTION TO AMEND THE PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH GARVER, LLC FOR ADDITIONAL DESIGN SERVICES IN THE AMOUNT OF $88,050.00 TO CONTINUE ENGINEERING DESIGN ON THE PLAINVIEW AND ROLLING HILLS EXTENSION PROJECT WHEREAS, a 2019 bond program project to connect Appleby Drive, Rolling Hills Drive, and Plainview Avenue through the Fiesta Square Shopping Center was stalled due to property acquisition issues; and WHEREAS, the project was modified to remove the southern portion of the project and a contract amendment is intended to provide funds for the additional design services associated with the modification. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign an Amendment to the Professional Engineering Services Contract with Garver, LLC in the amount of $88,050.00 for additional engineering design services associated with the Plainview and Rolling Hills Extension Project. Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Comments: Purchase Order Number: Change Order Number: Previous Ordinance or Resolution #158-20 Approval Date: Original Contract Number: 46020.7221.1000 Project Number Budget Impact: Appleby/Rolling Hills/Plainview Connection Fund 4602 - Streets Project 2019 Bonds4602.860.7221-5860.02 Account Number Project Title City of Fayetteville Staff Review Form 2026-1383 Legistar File ID 5/5/2026 City Council Meeting Date - Agenda Item Only Staff recommends approval of a design contract Amendment with Garver in the amount of $88,050 for additional design services on the Plainview and Rolling Hills Extension Project. N/A for Non-Agenda Item Action Recommendation: Submitted By Sara Combs ENGINEERING (621) Division / Department 4/15/2026 Submitted Date Yes 207,581.55$ 88,050.00$ Must Attach Completed Budget Adjustment! V20180321 Budgeted Item? Does item have a cost? Budget Adjustment Attached? Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget 1,394,635.00$ 1,187,053.45$ Yes No -$ 119,531.55$ Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Appendix A- Scope of Services Amend. No. 1 1 of 2 Plainview Avenue Extension APPENDIX A – SCOPE OF SERVICES AMENDMENT NO. 1 1. General Generally, the scope of services includes revising final plans and property acquisition documents as required to redesign the roundabout as a mini-roundabout at the intersection of the existing Fiesta Square entrance with the new roadway. The revisions also include changing the alignment of the proposed Plainview Avenue and adding a right turn lane between the proposed mini-roundabout and the College Avenue intersection. These changes will result in updated designs for roadway, landscaping, electrical, traffic signal, water and sewer relocations, and preparation of revised property acquisition documents The following Section 11 – Final Design for Amendment No. 1 shall be added to the previously approved Section 11 – Final Design. 11. Final Design 11.1. Signalization Design The revised signal design and plans will include the following: • A dedicated right turn only lane to turn southbound onto College Ave. from new roadway to roundabout • Signal pole layout revision for poles B & C (pedestrian pushbuttons) for ADA compliance • Verify proper signal head alignment • Updates to Detector Chart, Interval Chart, and Phasing • Quantity Updates • 90% plan submittal for client review and comment then Final Revised Plans 11.2. Mini-Roundabout Final Design (90% & 100%) Garver will revise the Final Design plans to incorporate the changes to the alignment and roundabout. During the final design phase of the project, Garver will conduct final designs to prepare construction plans and specifications, for one construction contract, including final construction details and quantities, special provisions, and opinion of probable construction cost. Garver will also provide final coordination with Owner, make any needed plan changes as a result of the final review comments and/or special easement acquisition considerations, and prepare the construction documents as required to advertise for bids. The following design items shall be revised: • Horizontal and Vertical Alignments • Roadway Model • Drainage Design • Lighting Layout The following plan sheets shall be revised: • Typical Sections • Maintenance of Traffic Plans • Pavement Marking and Striping Plans • Demolition Plans Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Appendix A- Scope of Services Amend. No. 1 2 of 2 Plainview Avenue Extension • Cross Sections • Drainage Plans and Profiles • Survey Control Plans • Roundabout Layout Plans • Roundabout Grading Plans • Erosion Control Plans • Landscaping Plans 11.3. Utility Potholing (Crossland) Garver will subcontract with Crossland Heavy Construction to perform subsurface potholing for up to eight (8) locations to develop accurate locations and depth information for underground utilities and confirm conflicts and required utility relocations. 11.4. Water and Sewer Plans Garver will revise water and sewer line design per previous City comments and from the findings of the utility potholing. Water/Sewer plan and profile sheets will be revised as required to accommodate changes to design. The following Section 12 – Property Acquisition Documents for Amendment No. 1 shall be added to the previously approved Section 12 - Property Acquisition Documents. 12. Property Acquisition Documents Revised Property Acquisition Documents Garver will develop updated individual tract maps with description of temporary and permanent acquisition for each property affected by the changes to the roadway alignment and roundabout. The Owner will provide a standard easement acquisition document or “go-by” example for use by Garver. The fee for providing property acquisition documentation is based on permanent right of way and temporary construction easements for no more than 3 properties. Garver will stake ROW/easements up to one (1) time as requested by the City. Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Exhibit B - Amendment No. 1 City of Fayetteville Plainview Avenue Extension FEE SUMMARY Title I Service Original Estimated Fees Amendment No. 1 Estimated Fees Total Estimated Fees Geotechnical Services (Terracon)5,400.00$ 5,400.00$ Record Research 5,400.00$ 5,400.00$ Utility Markings (ARKUPS)400.00$ 400.00$ Environmental Handling/Documentation 2,800.00$ 2,800.00$ Traffic Studies 19,700.00$ 19,700.00$ H&H Study 23,650.00$ 23,650.00$ Signalization Design 28,260.00$ $ 9,100.00 37,360.00$ Surveys 49,870.00$ 49,870.00$ Conceptual Design 66,820.00$ 66,820.00$ Preliminary Design 87,850.00$ 87,850.00$ Preliminary Design - Electrical 9,000.00$ 9,000.00$ Final Design 77,100.00$ 77,100.00$ Final Design - Electrical 5,120.00$ 5,120.00$ Property Acquisition Documents 16,450.00$ $ 9,000.00 25,450.00$ Bidding Services 4,830.00$ 4,830.00$ Mini- Roundabout Final Design (90%/100%) $ 35,200.00 35,200.00$ Final Design - Water & Sewer Relocations $ 24,750.00 24,750.00$ Utility Potholing (Subconsultant) $ 10,000.00 10,000.00$ Subtotal for Title I Service 402,650.00$ 88,050.00$ 490,700.00$ Title II Service Original Estimated Fees Amendment No. 1 Estimated Fees Total Estimated Fees Construction Phase Services -$ -$ -$ Subtotal for Title II Service -$ -$ -$ Total All Services 402,650.00$ 88,050.00$ 490,700.00$ L:\2020\20T21040 - Fayetteville Plainview Avenue Extension\Contracts\Client\Draft\Amendment No. 1\2026-03-06 Exhibit B - Garver Fee Spreadsheet - Amend #1 Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Exhibit B - Amendment No. 1 City of Fayetteville Plainview Avenue Extension REVISED SIGNALIZATION DESIGN WORK TASK DESCRIPTION E-6 E-5 E-3 E-1 T-1 $320.00 $261.00 $183.00 $140.00 $105.00 hr hr hr hr hr 1. Phase Pedestrain Push Button Pole Layout Revision 2 4 Verify signal head alignment 2 2 2 Detector Chart, Interval Chart, and Phasing Updates 2 8 4 Quantity Revisions 1 2 2 90% Revised Plans Submittal Review Comments 2 2 4 Final Revised Plans 2 2 4 2 QA/QC 1 1 Subtotal - Phase 1 12 12 20 6 Hours 1 12 12 20 6 Salary Costs $320.00 $3,132.00 $2,196.00 $2,800.00 $630.00 SUBTOTAL - SALARIES: $9,078.00 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $22.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $22.00 SUBTOTAL: $9,100.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $9,100.00 Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Exhibit B - Amendment No. 1 City of Fayetteville Plainview Avenue Extension PROPERTY ACQUISITION DOCUMENTS WORK TASK DESCRIPTION E-1 S-5 S-2 2-Man Crew (Survey) 2-Man Crew (GPS Survey) $140.00 $207.00 $85.00 $243.00 $307.00 hr hr hr hr hr 1. Acquisition Documents Coordination and Administration 1 1 Permanent Right-of-Way Acquisition Documents 4 8 Temporary Construction Easements 4 8 Stake Proposed Easement (Maximum 6-Parcels)8 6 8 Subtotal - Acquisition Documents 1 17 16 6 8 Hours 1 17 16 6 8 Salary Costs $140.00 $3,519.00 $1,360.00 $1,458.00 $2,456.00 SUBTOTAL - SALARIES: $8,933.00 DIRECT NON-LABOR EXPENSES Travel Costs $67.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $67.00 SUBTOTAL: $9,000.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $9,000.00 Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Exhibit B - Amendment No. 1 City of Fayetteville Plainview Avenue Extension MINI- ROUNDABOUT FINAL DESIGN (90%/100%) WORK TASK DESCRIPTION E-5 E-2 E-1 T-2 E-4 E-1 P-2 $261.00 $164.00 $140.00 $122.00 $214.00 $140.00 $217.00 hr hr hr hr hr hr hr 1. Project Management Administration and Coordination 4 Subtotal - Project Management 4 0 0 0 0 0 0 2. Civil Engineering Revise Horizontal and Vertical Alignments 1 4 Revise Roadway Model 1 4 Revise Drainage Design 1 4 Revise Typical Sections 1 4 4 Revise Maintenance of Traffic Plans 2 4 4 Revise Pavement Marking and Striping Plans 2 4 2 Revise Demolition Plans 2 2 2 Revise Cross Sections 1 4 4 Revise Drainage Plan and Profiles 1 6 4 Revise Survey Control Plans 1 2 2 Revise Driveway Plans 1 2 2 Revise Roundabout Layout Plans 4 4 4 Revise Roundabout Grading Plans 4 6 4 Revise Erosion Control Plans 2 4 4 Revise Landscaping Plans 2 20 Coordination with Utility Companies 2 4 Coordination and Meetings with Owner 2 2 Coordination with Property Owners 2 2 SWPPP/Coordination with DEQ 1 6 6 Specifications/Contract Documents 6 4 1 1 Quantities 4 8 1 Opinion of Probable Construction Cost 4 4 1 Quality Control Review 4 2 Address City Comments on 90%8 8 8 Subtotal - Civil Engineering 8 53 82 50 5 23 6 Hours 12 53 82 50 5 23 6 Salary Costs $3,132.00 $8,692.00 $11,480.00 $6,100.00 $1,070.00 $3,220.00 $1,302.00 SUBTOTAL - SALARIES: $34,996.00 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $204.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $204.00 SUBTOTAL: $35,200.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $35,200.00 Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Exhibit B - Amendment No. 1 City of Fayetteville Plainview Avenue Extension FINAL DESIGN - WATER & SEWER RELOCATIONS WORK TASK DESCRIPTION E-5 E-4 E-1 T-2 $261.00 $214.00 $140.00 $122.00 hr hr hr hr 2. Civil Engineering Revise Water Line Horizontal Alignments 8 12 Revise Sewer Line Horizontal Alignments 8 12 Plan & Profile Sheets 8 30 16 Detail Sheets 1 2 ADH Permitting 4 8 Coordination with Utility Companies 2 Coordination and Meetings with Owner 6 Submittals to Owner 2 2 Measurement and Payment Specs 8 Quantities 1 6 Opinion of Probable Construction Cost 4 Quality Control Review 4 Subtotal - Civil Engineering 4 52 72 16 Hours 4 52 72 16 Salary Costs $1,044.00 $11,128.00 $10,080.00 $1,952.00 SUBTOTAL - SALARIES: $24,204.00 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $31.00 ADH Permitting $515.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $546.00 SUBTOTAL: $24,750.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $24,750.00 Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370