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Home My WebLink About107-26 RESOLUTION Page 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 107-26 File Number: 2026-1257 A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 WITH SOUTHERN BROTHERS CONSTRUCTION IN THE AMOUNT OF $37,950.00 FOR ADDITIONAL CONCRETE WORK ON THE RECYCLING AND TRASH COLLECTIONS COMPOST PAD WHEREAS, on January 6, 2026, City Council approved Resolution 19-26 authorizing a contract with Southern Brothers Construction for concrete repairs to the Recycling and Trash Collections compost pad and recycling processing facility baler pit; and WHEREAS, during demolition of the compost pad, it was discovered that the existing concrete was thicker than anticipated, and other field conditions resulted in unanticipated work for the contractor; and WHEREAS, Change Order No. 1 will provide for additional concrete paving and concrete repairs. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Change Order No. 1 to the contract with Southern Brothers Construction in the amount of $37,950.00 for additional concrete work on the Recycling and Trash Collections compost pad. PASSED and APPROVED on May 5, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-1257 MEETING OF MAY 5, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff FROM: Peter Nierengarten, Environmental Director SUBJECT: Approval of a reconciliation change order with Southern Brothers Construction RECOMMENDATION: Staff recommends the approval of a reconciliation change order with Southern Brothers Construction in the amount of $37,950 for additional concrete work on the Recycling and Trash Collections compost pad BACKGROUND: On January 6, 2026, the Fayetteville City Council approved a contract (Resolution 19-26) with Southern Brothers Construction in the amount of $233,068.18, for concrete repairs to the Recycling and Trash Collections compost pad and recycling processing facility baler pit. DISCUSSION: During demolition of the compost pad, it was discovered that the existing concrete was thicker than anticipated – the plans showed 6” of existing concrete but the actual field conditions were 8” - 10” of concrete. Discovery of this additional concrete depth and other unknown field conditions resulted in unanticipated work for the contractor: • Provide & place additional 2" of concrete paving • Additional concrete paving area • Added cost to cut out existing concrete footing discovered under the middle of the pad • Added cost for concrete repairs along the edge of the paving due to flaking and minor blemishes The attached reconciliation change order accounts for the cost of these additional quantities and changes the total contract price to $271,018.18. BUDGET/STAFF IMPACT: The cost of the change order will be paid for using the remaining contingency in this project and previously budgeted project funds. ATTACHMENTS: 3. Staff Review Form, 4. Transfer Station PCCO#1_For Signature Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-1257 A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 WITH SOUTHERN BROTHERS CONSTRUCTION IN THE AMOUNT OF $37,950.00 FOR ADDITIONAL CONCRETE WORK ON THE RECYCLING AND TRASH COLLECTIONS COMPOST PAD WHEREAS, on January 6, 2026, City Council approved Resolution 19-26 authorizing a contract with Southern Brothers Construction for concrete repairs to the Recycling and Trash Collections compost pad and recycling processing facility baler pit; and WHEREAS, during demolition of the compost pad, it was discovered that the existing concrete was thicker than anticipated, and other field conditions resulted in unanticipated work for the contractor; and WHEREAS, Change Order No. 1 will provide for additional concrete paving and concrete repairs. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Change Order No. 1 to the contract with Southern Brothers Construction in the amount of $37,950.00 for additional concrete work on the Recycling and Trash Collections compost pad. Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Comments: 2026-00000266Purchase Order Number: Change Order Number:1 Previous Ordinance or Resolution #19-26 Approval Date:1/6/2026 Original Contract Number: 20006.1 Project Number Budget Impact: RTC - Compost Site Improvements Fund Recycling and Trash Collections5500.750.5080-5816.00 Account Number Project Title City of Fayetteville Staff Review Form 2026-1257 Item ID 5/5/2026 City Council Meeting Date - Agenda Item Only Approve a reconciliation change order with Southern Brothers Construction in the amount of $37.950 for additional concrete work on the Recycling and Trash Collections compost pad repairs N/A for Non-Agenda Item Action Recommendation: Submitted By Peter Nierengarten RECYCLING/TRASH COLLECTION (750) Division / Department 4/2/2026 Submitted Date Yes 445,421.13$ 37,950.00$ Budgeted Item? Does item have a direct cost? Is a Budget Amendment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Amendment Remaining Budget 675,873.00$ 230,451.87$ Yes No 407,471.13$ Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 Southern Brothers Construction, LLC 2156 E Emma Ave, Suite C Springdale, Arkansas 72764 Phone: (479) 313-7120 Project: 26.002.000 - Fayetteville Transfer Station Prime Contract Change Order #001: CE #002 - Additional 2" of Concrete Paving TO:City of Fayetteville 113 West Mountain Street Fayetteville, Arkansas 72701 FROM:Southern Brothers Construction, LLC 2156 E Emma St, Suite C Springdale, Arkansas 72764 DATE CREATED:4/02/2026 CREATED BY:Mike Manthei (Southern Brothers Construction, LLC) CONTRACT STATUS:Pending - Revised REVISION:0 DESIGNATED REVIEWER:REVIEWED BY: DUE DATE:REVIEW DATE: INVOICED DATE:PAID DATE: SCHEDULE IMPACT:EXECUTED:No REVISED SUBSTANTIAL COMPLETION DATE: SIGNED CHANGE ORDER RECEIVED DATE: CONTRACT FOR:1:Fayetteville Transfer Station Improvements TOTAL AMOUNT:$37,950.00 DESCRIPTION: CE #002 - Additional 2" of Concrete Paving Cost associated with additional concrete scope due to unforeseen items, further scope requested by the city, etc. •Provide & place additional 2" of concrete paving at the Compost Facility due to existing conditions. Documents show 6" concrete. Actual field condition is 8-10". •Additional concrete paving at section panels that city added at time of site walk. •Cost to cut out existing concrete discovered in middle of the pad. •Cost for concrete repairs along the edge of the paving due to flaking and minor blemishes ATTACHMENTS: Transfer Station Subgrade Demo.pdf, Transfer Station Additonal R&R.pdf, Transfer Station - Additional 2'' Concrete Rev.pdf, Transfer Station Demoliton Rev.pdf POTENTIAL CHANGE ORDERS IN THIS CHANGE ORDER: PCO #Title Schedule Impact Amount 001 CE #002 - Additional 2" of Concrete Paving $37,950.00 Total: $37,950.00 CHANGE ORDER LINE ITEMS: PCO # 001: CE #002 - Additional 2" of Concrete Paving #Budget Code Description Amount 1 32-321313.S Site Paving Concrete ADD 2" Concrete Paving $7,700.00 2 02-024119.S Sawcut & Remove Existing Compost Pad Additional Demo $1,300.00 3 02-024119.S Sawcut & Remove Existing Compost Pad Additional Concrete Section $3,500.00 4 02-024119.S Sawcut & Remove Existing Compost Pad Additional Concrete Discovered $22,000.00 5 01-007233.O Contractor/GC Fee.Other OH&P $3,450.00 Grand Total:$37,950.00 Southern Brothers Construction, LLC Page 1 of 2 Printed On: 4/2/2026 01:28 PM PCCO #001 Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370 The original (Contract Sum)$233,068.18 Net change by previously authorized Change Orders $0.00 The contract sum prior to this Change Order was $233,068.18 The contract sum would be changed by this Change Order in the amount of $37,950.00 The new contract sum including this Change Order will be $271,018.18 The contract time will not be changed by this Change Order. Matt Loos (Olsson)City of Fayetteville Southern Brothers Construction, LLC 3537 North Steele Blvd. Suite 310 113 West Mountain Street 2156 E Emma St, Suite C Fayetteville, Arkansas 72703 Fayetteville, Arkansas 72701 Springdale, Arkansas 72764 ProcoreArchitectSignHere ProcoreArchitectSignedDate ProcoreOwnerSignHere ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE Southern Brothers Construction, LLC Page 2 of 2 Printed On: 4/2/2026 01:28 PM PCCO #001 4/2/202604/02/2026 05/05/2026 Molly Rawn, Mayor Docusign Envelope ID: 53AFC179-D95E-8C7C-816A-763379733370