The URL can be used to link to this page

Home My WebLink About2026-05-12 - Agendas - Final1 Water, Sewer, and Solid Waste Committee 12 May 2026 5:30 P.M. City Hall Room 101 (Or immediately following City Council Agenda Session) Committee:Council Member Teresa Turk, Council Member Mike Wiederkehr, Council Member Scott Berna, Council D’Andre Jones Copy to:Mayor Molly Rawn, Keith Macedo, Steve Dotson, Jennifer Walker, Kara Paxton, Kit Williams, Chris Brown, Alan Pugh, Jonathan Curth, Terry Gulley, Peter Nierengarten, Brian Pugh, Corey Granderson, Drake Vinyard, Aaron Watkins, Cody Ashworth, Scott Murphy, Brian Rowland From:Tim Nyander, Utilities Director ______________________________________________________________________ CALL TO ORDER UPDATES PRESENTATIONS: 1. Overview of April’s WRRF Monthly Operations Scott Murphy – WRRF Project Manager, Inframark 2. Overview of April’s Water & Sewer Operations Tim Nyander – Utilities Director OLD BUSINESS: 3. West Transmission Waterline and Other CIP Updates Corey Granderson – Utilities Engineer NEW BUSINESS: 4. Noland Electrical Switchgear Bid Award This project will construct a new electrical building at the Paul R. Noland Water Resource Recovery Facility to house high-voltage electrical switchgear equipment controlling global power supply to the entire plant. These improvements will help safeguard this critical facility from loss of power by increasing redundancies, replacing antiquated equipment, simplifying access and maintainability, and will be compatible with future upgrades. 2 The major electrical equipment has already been procured (Res. 118-25) and is being manufactured. This gear will be received and installed by the contractor for Bid #26-30. On April 30, 2026 the City of Fayetteville accepted sealed competitive bids for this project. Southern Brothers Construction, LLC submitted the lowest bid. All bids are shown here: Southern Brothers Construction, LLC $1,209,824.00 Kinco Constructors $1,410,712.00 Crossland Heavy Contractors, Inc. $1,625,000.00 Staff recommends awarding Bid #26-30 and approving a construction contract with Southern Brothers Construction, LLC in the amount of $1,209,824.00 for construction of an electrical switchgear facility at the Paul R. Noland Water Resource Recovery Facility. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL WITH A RECOMMENDATION FOR APPROVAL 5. Noland Switchgear Amendment with Hawkins-Weir for Construction Observation The primary electrical feed to the Noland Water Resource Recovery Facility (WRRF) has been identified as a concern for reliability of keeping the plant in-power continuously. This is primarily due to the arrangement of high voltage breakers and the WRRF’s tie-in to both grid-power and standby generator power. Hawkins-Weir Engineers was selected via RFQ# 24-01, Selection #8 to provide these professional services. Design and bidding are complete, and the project is ready to move into construction. Amendment No. 1 will provide necessary funds for Hawkins-Wier to be involved with project administration, construction observation, engineering oversight, final inspections and system start-up. Staff recommends approval of Amendment No. 1 to the engineering services agreement with Hawkins-Weir Engineers, Inc. for professional services associated with the Noland WRRF Primary Switchgear Improvements Project in an amount not to exceed $195,220.00. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL WITH A RECOMMENDATION FOR APPROVAL 6. Change Order 2 with Goins Enterprises, Inc. In April 2024, the City Council approved a contract with Goins Enterprises, Inc. for the reconstruction of portions of 24-inch waterlines in southern Fayetteville from 18th Street to South School Avenue (Res. 112-24). Due to project costs, deductive alternates were selected after bidding to keep the project scope within allocated funding. However, as the project neared completion and after reconciliation of quantities and pay-items the city was able to complete portions of the original project scope via Change Order No. 1 (approved administratively through contingency funds). As this additional scope neared completion, several pipe fittings and materials were necessary to make a completed connection that were beyond the approved funds, including the council approved contingency. Therefore, Change Order No. 2 is necessary to finalize the project costs and pay the contractor for final billable quantities. 3 Staff recommends approval of Change Order 2 to the contract with Goins Enterprises, Inc. which will increase the contract amount by $5,672.00. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL WITH A RECOMMENDATION FOR APPROVAL PRESENTATIONS ATTACHMENTS Bid Tabulation – Noland Electrical Switchgear Construction Goins Enterprises Change Order No. 2 Hawkins-Weir Amendment No. 1 ADJOURN Next Water, Sewer, Solid Waste Committee meets on Tuesday, June 9th, 2026, at 5:30 p.m. Line #Description QTY UOM Unit Extended Unit Extended Unit Extended 1 Mobilization 1 LS $42,849.72 $42,849.72 $56,428.00 $56,428.00 $70,000.00 $70,000.00 2 Bonds & Insurance 1 LS $12,482.33 $12,482.33 $33,798.00 $33,798.00 $20,000.00 $20,000.00 3 Trench & Excavation Safety 1 LS $7,500.00 $7,500.00 $1.00 $1.00 $2,000.00 $2,000.00 4 General Conditions 1 LS $56,482.95 $56,482.95 $104,582.00 $104,582.00 $150,000.00 $150,000.00 5 Construction of Medium Voltage Switchgear Building 1 LS $402,323.00 $402,323.00 $755,151.00 $755,151.00 $1,288,000.00 $1,288,000.00 6 Installation of Medium Voltage Switchgear 1 LS $675,500.00 $675,500.00 $430,500.00 $430,500.00 $65,000.00 $65,000.00 7 Site Restoration 1 LS $12,686.00 $12,686.00 $30,252.00 $30,252.00 $30,000.00 $30,000.00 Crossland Heavy Contractors, Inc. Kenny Fitch, Sr Procurement Agent ______________________________________________________________________________ Trevel Young, Procurement Agent ______________________________________________________________________________ * NOTICE: Bid award is contingent upon supplier meeting minimum specifications and formal authorization by City Officials. Total $1,625,000.00$1,410,712.00$1,209,824.00 Southern Brothers Construction Kinco Constructors Certification of Funds: $1,200,000 ($1,500,000 maximum allowed) Deadline: Thursday, April 30, 2026 at 2:00 PM Bid 26-30, Construction - Noland WWTF Switchgear BID TABULATION y FFFFFFFiFFFFFFFFFtch, Sr Procurement _________________________________________________________________________________________ Amendment No. 1 (Revised Page 1 of 2 May 4, 2026 AMENDMENT NO. 1 TO THE AGREEMENT For PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND HAWKINS-WEIR ENGINEERS, INC. In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Noland WWTP Switchgear Replacement (HW Project No. 2023055), dated July 2, 2024, between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins-Weir Engineers, Inc. (hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by this Amendment No. 1. SECTION 1 – SCOPE OF SERVICES 1.1 Amendment No. 1 is for construction phase services for the Noland WWTP Switchgear Replacement associated with Owner’s Project No. 26-30. Services are detailed in the Engineer’s attached Scope of Services dated May 4, 2026. SECTION 2 – TIME OF SERVICE 2.1 The scope of services as defined above is based on addressing the defined services within a 270- calendar day construction Contract Time in 2026 for the Owner’s Project No. 26-30. Engineer will proceed with providing the services set forth herein immediately upon execution of this Authorization by all parties. 2023055\Appendix A Scope of Services 050426.docx Page 1 of 1 Appendix A Scope of Services Amendment No. 1 Noland WWTP Switchgear Replacement City of Fayetteville, Arkansas HW Project No. 2023055 May 4, 2026 Hawkins-Weir Engineers, Inc. (HW) proposes to provide the following construction phase services for the Noland WWTP Switchgear Replacement project: Task Description D. Construction Phase – Noland WWTP Switchgear Replacement 1. Conduct Pre-Construction Conference with the Owner and Contractor a. Field Survey to reestablish control monumentation 2. Provide periodic observation during construction (1) 3. Conduct up to two (2) progress meetings 4. Prepare, review, and coordinate the dissemination of construction documentation including material submittals, testing results, field orders, and change orders as directed by the Owner 5. Review the Contractor’s constructed quantities and prepare monthly pay requests for the Owner’s approval 6. Conduct as-built surveys of completed improvements 7. Participate in Factory Witness Test at Caterpillar in Alpharetta, Georgia, coordinate and assist with switchgear startup testing on site 8. Coordinate and conduct a final inspection with the Contractor and the Owner, and prepare a punch list of deficient construction items for the Contractor to address 9. Prepare Record Drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner’s archives (1)Based on a 270-calendar day Contract Time (240-calendar days until Substantial Completion). Periodic construction observation is based on 8-hours per day (Monday through Friday) during the construction of the below grade improvements (assumed at 30-calendar days) and approximately 2-hours per day (Monday through Friday) for the remaining site construction period (assumed 240-calendar days) through Final Completion date for the Construction Observer. ŵĞŶĚŵĞŶƚEŽ͘ϭͲ&ĞĞWƌŽƉŽƐĂů EŽůĂŶĚttdW^ǁŝƚĐŚŐĞĂƌ/ŵƉƌŽǀĞŵĞŶƚƐ ŝƚǇŽĨ&ĂǇĞƚƚĞǀŝůůĞ͕ƌŬĂŶƐĂƐ WƌŽũĞĐƚEŽ͘ϮϬϮϯϬϱϱ DĂǇϰ͕ϮϬϮϲ ͘ŽŶƐƚƌƵĐƚŝŽŶWŚĂƐĞͲEŽůĂŶĚttdW^ǁŝƚĐŚŐĞĂƌZĞƉůĂĐĞŵĞŶƚ ŶŐƌ ŶŐƌ ŶŐƌ KďƐĞƌǀĞƌ ^ƵƌǀĞǇŽƌ dĞĐŚ /D 'W^ ĚŵŝŶ͘ dŽƚĂů dŽƚĂů s// s/ / /// /// /// ^ƵƌǀĞǇ ,ŽƵƌƐ ŽƐƚ ΨϮϳϱ ΨϮϱϬ ΨϭϮϱ ΨϭϮϬ Ψϭϳϱ Ψϭϯϱ Ψϭϯϱ ΨϮϬϬ Ψϳϱ ϭ͘ϲϭϬϰ Ϯ ϮϮϰΨϱ͕ϬϰϬ ĂͿ &ŝĞůĚƐƵƌǀĞǇƚŽƌĞĞƐƚĂďůŝƐŚĐŽŶƚƌŽůŵŽŶƵŵĞŶƚĂƚŝŽŶ ϰ ϰ ϴ Ψϭ͕ϱϬϬ Ϯ͘ϰϬ ϰϬ ϰϬ ϱϬϬ ϲϮϬ Ψϴϲ͕ϬϬϬ ϯ͘ŽŶĚƵĐƚƵƉƚŽƚǁŽ;ϮͿƉƌŽŐƌĞƐƐŵĞĞƚŝŶŐƐ ϴ ϴ ϴ ϰ ϲ ϯϰ Ψϲ͕ϭϯϬ ϰ͘ϭϲ ϰϲ Ϯϰ ϴ ϴ ϭϲ ϭϭϴ ΨϮϮ͕ϭϰϬ ϱ͘ϮϬ ϰϬ ϴϲϴΨϭϲ͕ϭϬϬ ϲ͘ϰϴϰ ϰϮϬΨϯ͕ϰϲϬ ϳ͘ϭϮϬ ϲϬ ϭϴϬ ΨϰϬ͕ϱϬϬ ϴ͘ϰϴϰϰ ϰϮϰΨϰ͕ϯϴϬ ϵ͘ϲϰ ϰ ϴϭϲϰϰϰϲΨϳ͕ϰϳϬ dKd>,KhZ^с ϮϮϬ ϭϲϬ ϭϰϬ ϱϯϬ ϴ ϴ Ϯϰ ϭϮ ϰϬ ϭ͕ϭϰϮ ^hdKd>K^dс ΨϲϬ͕ϱϬϬ ΨϰϬ͕ϬϬϬ Ψϭϳ͕ϱϬϬ Ψϲϯ͕ϲϬϬ Ψϭ͕ϰϬϬ Ψϭ͕ϬϴϬ Ψϯ͕ϮϰϬ ΨϮ͕ϰϬϬ Ψϯ͕ϬϬϬ ͲͲͲͲͲͲͲͲͲͲͲх ΨϭϵϮ͕ϳϮϬ ͘ZĞŝŵďƵƌƐĂďůĞǆƉĞŶƐĞƐ dŽƚĂů ϭ͘ΨϮ͕ϱϬϬ ΨϮ͕ϱϬϬ ŶŐŝŶĞĞƌŝŶŐ^ĞƌǀŝĐĞƐ^ƵŵŵĂƌǇ ͘ŽŶƐƚƌƵĐƚŝŽŶWŚĂƐĞͲEŽůĂŶĚttdW^ǁŝƚĐŚŐĞĂƌZĞƉůĂĐĞŵĞŶƚ ΨϭϵϮ͕ϳϮϬ ͘ΨϮ͕ϱϬϬ dŽƚĂůŶŐŝŶĞĞƌŝŶŐ&ĞĞͲEŽƚdŽǆĐĞĞĚ Ψϭϵϱ͕ϮϮϬ ZĞŝŵďƵƌƐĂďůĞǆƉĞŶƐĞƐ dĂƐŬ ŽŶĚƵĐƚWƌĞͲŽŶƐƚƌƵĐƚŝŽŶŽŶĨĞƌĞŶĐĞǁŝƚŚƚŚĞKǁŶĞƌĂŶĚŽŶƚƌĂĐƚŽƌ WƌŽǀŝĚĞƉĞƌŝŽĚŝĐŽďƐĞƌǀĂƚŝŽŶĚƵƌŝŶŐĐŽŶƐƚƌƵĐƚŝŽŶ;ϭͿ WƌĞƉĂƌĞ͕ƌĞǀŝĞǁ͕ĂŶĚĐŽŽƌĚŝŶĂƚĞƚŚĞĚŝƐƐĞŵŝŶĂƚŝŽŶŽĨĐŽŶƐƚƌƵĐƚŝŽŶ ĚŽĐƵŵĞŶƚĂƚŝŽŶŝŶĐůƵĚŝŶŐŵĂƚĞƌŝĂůƐƵďŵŝƚƚĂůƐ͕ƚĞƐƚŝŶŐƌĞƐƵůƚƐ͕ĨŝĞůĚŽƌĚĞƌƐ͕ ĂŶĚĐŚĂŶŐĞŽƌĚĞƌƐĂƐĚŝƌĞĐƚĞĚďǇƚŚĞKǁŶĞƌ ZĞǀŝĞǁƚŚĞŽŶƚƌĂĐƚŽƌ͛ƐĐŽŶƐƚƌƵĐƚĞĚƋƵĂŶƚŝƚŝĞƐĂŶĚƉƌĞƉĂƌĞŵŽŶƚŚůǇƉĂǇ ƌĞƋƵĞƐƚƐĨŽƌƚŚĞKǁŶĞƌ͛ƐĂƉƉƌŽǀĂů ŽŶĚƵĐƚĂƐͲďƵŝůƚƐƵƌǀĞǇƐŽĨĐŽŵƉůĞƚĞĚŝŵƉƌŽǀĞŵĞŶƚƐ ŽŽƌĚŝŶĂƚĞĂŶĚĐŽŶĚƵĐƚĂĨŝŶĂůŝŶƐƉĞĐƚŝŽŶǁŝƚŚƚŚĞŽŶƚƌĂĐƚŽƌĂŶĚƚŚĞ KǁŶĞƌ͕ĂŶĚƉƌĞƉĂƌĞĂƉƵŶĐŚůŝƐƚŽĨĚĞĨŝĐŝĞŶƚĐŽŶƐƚƌƵĐƚŝŽŶŝƚĞŵƐĨŽƌƚŚĞ ŽŶƚƌĂĐƚŽƌƚŽĂĚĚƌĞƐƐ WƌĞƉĂƌĞƌĞĐŽƌĚĚƌĂǁŝŶŐƐŽĨƚŚĞĐŽŵƉůĞƚĞĚƉƌŽũĞĐƚĂŶĚƉƌŽǀŝĚĞŽŶĞ;ϭͿ ƌĞƉƌŽĚƵĐŝďůĞŚĂƌĚĐŽƉǇĂŶĚŽŶĞ;ϭͿĞůĞĐƚƌŽŶŝĐĐŽƉǇĨŽƌƚŚĞKǁŶĞƌ͛Ɛ ĂƌĐŚŝǀĞƐ ;ϭͿĂƐĞĚŽŶĂϮϳϬͲĐĂůĞŶĚĂƌĚĂǇŽŶƚƌĂĐƚdŝŵĞ;ϮϰϬͲĐĂůĞŶĚĂƌĚĂǇƐƵŶƚŝůƐƵďƐƚĂŶƚŝĂůĐŽŵƉůĞƚŝŽŶͿ͘ WĞƌŝŽĚŝĐĐŽŶƐƚƌƵĐƚŝŽŶŽďƐĞƌǀĂƚŝŽŶŝƐďĂƐĞĚŽŶϴͲŚŽƵƌƐƉĞƌĚĂǇ;DŽŶĚĂǇƚŚƌŽƵŐŚ&ƌŝĚĂǇͿĚƵƌŝŶŐƚŚĞĐŽŶƐƚƌƵĐƚŝŽŶŽĨƚŚĞďĞůŽǁŐƌĂĚĞŝŵƉƌŽǀĞŵĞŶƚƐ ƚŚƌŽƵŐŚĨŝŶĂůĐŽŵƉůĞƚŝŽŶĚĂƚĞĨŽƌƚŚĞŽŶƐƚƌƵĐƚŝŽŶKďƐĞƌǀĞƌ͘ /ƚĞŵ ĞƐĐƌŝƉƚŝŽŶ ĂƚĞƌƉŝůůĂƌ&ĂĐƚŽƌǇdĞƐƚ WĂƌƚŝĐŝƉĂƚĞŝŶ&ĂĐƚŽƌǇtŝƚŶĞƐƐdĞƐƚĂƚĂƚĞƌƉŝůůĂƌŝŶůƉŚĂƌĞƚƚĂ͕'ĞŽƌŐŝĂ͕ ĐŽŽƌĚŝŶĂƚĞĂŶĚĂƐƐŝƐƚǁŝƚŚƐǁŝƚĐŚŐĞĂƌƐƚĂƌƚƵƉƚĞƐƚŝŶŐŽŶƐŝƚĞ dƌĂǀĞůĨŽƌ&ĂĐƚŽƌǇtŝƚŶĞƐƐdĞƐƚ;,tWĞƌƐŽŶŶĞůŽŶůǇͿ ;ĂƐƐƵŵĞĚĂƚϯϬͲĐĂůĞŶĚĂƌĚĂǇƐͿĂŶĚĂƉƉƌŽǆŝŵĂƚĞůǇϮͲŚŽƵƌƐƉĞƌĚĂǇ;DŽŶĚĂǇƚŚƌŽƵŐŚ&ƌŝĚĂǇͿĨŽƌƚŚĞƌĞŵĂŝŶŝŶŐƐŝƚĞĐŽŶƐƚƌƵĐƚŝŽŶƉĞƌŝŽĚ;ĂƐƐƵŵĞĚϮϰϬͲĐĂůĞŶĚĂƌĚĂǇƐͿ 2023055\Scope of Services and Fee Proposal -Noland WWTF Switchgear Construction Management 050426.xlsx Hawkins-Weir Engineers, Inc. Hourly Rate Schedule: 2026 Description Billing Rate/Hour Engineer VII $275 Engineer VI $250 Engineer V $225 Engineer IV $200 Engineer III $175 Engineer II $150 Engineer I $125 Environmental Specialist II $130 Environmental Specialist I $110 $145 $135 $120 $100 $90 $150 $145 $135 $125 $135 $125 Designer III Designer II Designer I &LYLO(QJ$VVLVWDQW,, Civil Eng. Assistant I Digital Design Manager BIM Modeler III BIM Modeler II BIM Modeler I CAD/GIS Technician III CAD/GIS Technician II CAD/GIS Technician I $115 Construction Manager II $150 Construction Manager I $130 Construction Observer IV $140 Construction Observer III $120 Construction Observer II $110 Construction Observer I $100 Surveyor $175 GPS Survey $200 Survey Technician $50 Business Manager $100 Graphic Designer $100 Administrative $75 Reimbursable Expenses Mileage $0.77/mile Printing @ Cost Travel @ Cost Expert Witness Rate x 2.0 Other Direct Costs @ Cost Notes: 1. Hourly rates may be equitably adjusted 2. Adjustment to rate schedule will not change contract lump sum or NTE amounts 3. If a conflict exists, hourly rates & reimbursable expenses will be invoiced per terms of Agreement. EXHIBIT B Project Manager 01/23/26