HomeMy WebLinkAbout2026-04-20 - Agendas - Final
Board of Trustees
April 20, 2026 4 pm
AGENDA
Regular Meeting – Walker Room
Sallie Overbey, President Apr 2028 Rob Qualls Apr 2026
Stan Rodgers, Vice-President Apr 2027 Bret Park Apr 2028
Amy Wilbourn, Treasurer Apr 2027 Carla Davis Apr 2030
Hope Bradberry Apr 2029
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to Order
II. Roll Call
III. Minutes - approve minutes from February 16, 2026: pages 1-3
IV. Reports
A. Introduction to Constructive Disruption
B. Board focus group with Constructive Disruption
C. Constructive Disruption date confirmation
D. Library Administration
1. Management Reports
a. Performance Measures: pages 4-5
2. Financial reports: pages 6-15
3. Informational
a. AI Committee
b. Act 372 update
c. Aquarium
d. Library Giving Day
e. Reading the Greens
f. Employee Engagement Survey
g. HR Report
E. Media Update: pages 16-20
F. Fayetteville Public Library Foundation monthly report: pages 21-23
G. Friends of the Fayetteville Public Library
V. New business
A. Discussion items
1. Library-Issued Payment Cards updated policy: pages 24-29
2. Fee Schedule updated policy: pages 30-32
3. Appoint Nominating Committee
4. Appoint liaison to Foundation Board
5. Appoint liaison to Friends Board
6. Appoint liaison to Art Committee
7. Appoint Board of Trustees Finance Committee
VI. Public Comment
VII. Executive Session
Adjournment
1
2
3
4
5
6
7
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 ANNUAL BUDGET
Adopted Budget
IN-YEAR BUDGET
ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET % Used/Rec'd
Revenue
Local Tax Support
4882 - Ext. Transfer from Washington Co. -
Property Tax Rev.
7,117,664.00 0.00 7,117,664.00 420,447.00 445,883.73 21,092.76 0.00 6,671,780 6.3 %
Local Tax Support 7,117,664.00 0.00 7,117,664.00 420,447.00 445,883.73 21,092.76 0.00 6,671,780 6.3 %
City of Fayetteville Transfers
4880 - Ext. Transfer from City - Operations 1,812,401.00 0.00 1,812,401.00 453,104.00 453,100.26 151,033.42 0.00 1,359,301 25.0 %
City of Fayetteville Transfers 1,812,401.00 0.00 1,812,401.00 453,104.00 453,100.26 151,033.42 0.00 1,359,301 25.0 %
State Aid & Grant Revenue
4010 - State Library Turnback 135,000.00 0.00 135,000.00 33,750.00 0.00 0.00 0.00 135,000 0.0 %
State Aid & Grant Revenue 135,000.00 0.00 135,000.00 33,750.00 0.00 0.00 0.00 135,000 0.0 %
Charges for Services
4201 - Lease Income 50,400.00 0.00 50,400.00 12,600.00 0.00 0.00 0.00 50,400 0.0 %
4202 - Rental Income 22,000.00 0.00 22,000.00 5,500.00 0.00 0.00 0.00 22,000 0.0 %
4203 - Nontaxable Rental Fees 41,200.00 0.00 41,200.00 6,525.00 25,140.00 8,920.00 0.00 16,060 61.0 %
4205 - Copier & Printer Income 6,000.00 0.00 6,000.00 1,633.00 4,965.57 2,273.07 0.00 1,034 82.8 %
4220 - Merchandise Sales 800.00 0.00 800.00 205.00 103.00 0.00 0.00 697 12.9 %
4225 - Taxable Merchandise Sales 0.00 0.00 0.00 0.00 309.98 62.85 0.00 (310)0.0 %
4240 - Discounts 0.00 0.00 0.00 0.00 (140.00) (140.00)0.00 140 0.0 %
4302 - Fees 70,000.00 0.00 70,000.00 14,447.00 17,141.99 6,110.02 0.00 52,858 24.5 %
4995 - Cash Over and Short 0.00 0.00 0.00 0.00 (61.55)0.50 0.00 62 0.0 %
Charges for Services 190,400.00 0.00 190,400.00 40,910.00 47,458.99 17,226.44 0.00 142,941 24.9 %
Contributions & Donations
4650 - Contributions - Undesignated 0.00 0.00 0.00 0.00 197.04 51.42 0.00 (197)0.0 %
Contributions & Donations 0.00 0.00 0.00 0.00 197.04 51.42 0.00 (197)0.0 %
Miscellaneous Revenue
4992 - Misc. Revenue 0.00 0.00 0.00 0.00 5.99 4.32 0.00 (6)0.0 %
Miscellaneous Revenue 0.00 0.00 0.00 0.00 5.99 4.32 0.00 (6)0.0 %
Transfers In
6010 - Int. Transfer In 270,000.00 0.00 270,000.00 50,000.00 0.00 0.00 0.00 270,000 0.0 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2026
This report reflects only unrestricted funds within Fund 10.8
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 ANNUAL BUDGET
Adopted Budget
IN-YEAR BUDGET
ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET % Used/Rec'd
4899 - Ext. Transfer In 125,626.00 0.00 125,626.00 0.00 33,989.00 0.00 0.00 91,637 27.1 %
Transfers In 395,626.00 0.00 395,626.00 50,000.00 33,989.00 0.00 0.00 361,637 8.6 %
Investment Earnings
Investment Income 0.00 0.00 0.00 0.00 16,187.19 4,032.59 0.00 (16,187)0.0 %
Total Investment Earnings 0.00 0.00 0.00 0.00 16,187.19 4,032.59 0.00 (16,187)0.0 %
Use of Reserves 0.00 764,000.00 764,000.00 764,000.00 0.00 0.00 0.00 764,000 0.0 %
Total Revenue 9,651,091.00 764,000.00 10,415,091.00 1,762,211.00 996,822.20 193,440.95 0.00 9,418,269 9.6 %
Expenditures
Personnel Services
Salary & Wages
5100 - Salaries 2,509,933.00 0.00 2,509,933.00 615,183.00 641,064.93 213,688.31 0.00 1,868,868 25.5 %
5102 - Hourly Wages 2,645,836.00 0.00 2,645,836.00 648,488.00 483,022.51 167,379.61 0.00 2,162,813 18.3 %
5103 - Overtime 0.00 0.00 0.00 0.00 6,023.64 2,538.66 0.00 (6,024)0.0 %
5105 - Vacation Pay 0.00 0.00 0.00 0.00 51,049.70 19,824.55 0.00 (51,050)0.0 %
5106 - Sick Pay 0.00 0.00 0.00 0.00 25,817.50 4,272.22 0.00 (25,818)0.0 %
5112 - Holiday Pay 0.00 0.00 0.00 0.00 54,683.53 529.42 0.00 (54,684)0.0 %
5113 - Social Security Taxes 394,419.00 0.00 394,419.00 96,669.00 91,652.73 29,593.78 0.00 302,766 23.2 %
5115 - Unemployment 7,264.00 0.00 7,264.00 7,264.00 2,751.87 281.11 0.00 4,512 37.9 %
5116 - Workers Compensation 45,000.00 0.00 45,000.00 45,000.00 26,501.32 0.00 0.00 18,499 58.9 %
Total Salary & Wages 5,602,452.00 0.00 5,602,452.00 1,412,604.00 1,382,567.73 438,107.66 0.00 4,219,884 24.7 %
Employee Benefits
5110 - Salary Contingency 115,522.00 0.00 115,522.00 0.00 0.00 0.00 0.00 115,522 0.0 %
5120 - Health Insurance 454,174.00 0.00 454,174.00 113,547.00 98,398.75 31,812.87 0.00 355,775 21.7 %
5121 - Health Savings Account 85,335.00 0.00 85,335.00 21,339.00 18,768.33 6,345.69 0.00 66,567 22.0 %
5122 - Life Insurance 18,497.00 0.00 18,497.00 4,539.00 4,406.78 1,477.86 0.00 14,090 23.8 %
5135 - Retirement Saving Plan 433,133.00 0.00 433,133.00 106,161.00 98,767.22 32,708.75 0.00 334,366 22.8 %
Employee Benefits 1,106,661.00 0.00 1,106,661.00 245,586.00 220,341.08 72,345.17 0.00 886,320 19.9 %
Total Personnel Services 6,709,113.00 0.00 6,709,113.00 1,658,190.00 1,602,908.81 510,452.83 0.00 5,106,204 23.9 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2026
This report reflects only unrestricted funds within Fund 10.9
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 ANNUAL BUDGET
Adopted Budget
IN-YEAR BUDGET
ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET % Used/Rec'd
Materials & Supplies
5200 - Office Supplies & Printing 89,986.00 0.00 89,986.00 24,373.00 12,361.77 4,147.87 0.00 77,624 13.7 %
5201 - Small Tools & Equipment 25,000.00 0.00 25,000.00 7,100.00 1,310.90 1,259.68 0.00 23,689 5.2 %
5203 - Medical Supplies 2,025.00 0.00 2,025.00 0.00 0.00 0.00 0.00 2,025 0.0 %
5210 - Food & Catering for Events 5,350.00 0.00 5,350.00 853.00 297.22 163.72 0.00 5,053 5.6 %
5218 - Cleaning Supplies 60,050.00 0.00 60,050.00 15,000.00 21,818.83 4,989.63 0.00 38,231 36.3 %
5220 - Tech Supplies 21,700.00 0.00 21,700.00 5,300.00 10,107.90 3,309.94 0.00 11,592 46.6 %
5224 - Landscape Materials 11,400.00 0.00 11,400.00 2,400.00 0.00 0.00 0.00 11,400 0.0 %
5226 - Merchandise for Resale 1,300.00 0.00 1,300.00 1,200.00 1,426.75 126.75 0.00 (127) 109.8 %
5230 - Computer Hardware Supplies 53,000.00 0.00 53,000.00 12,750.00 12,612.59 6,753.55 0.00 40,387 23.8 %
5235 - Signage 6,805.00 0.00 6,805.00 1,711.00 7,358.43 234.29 0.00 (553) 108.1 %
5250 - On-line Database 1,000.00 0.00 1,000.00 0.00 1,500.00 0.00 0.00 (500) 150.0 %
5251 - Programming Materials & Supplies 88,872.00 0.00 88,872.00 30,337.00 20,952.57 7,971.45 0.00 67,919 23.6 %
5252 - Repair Parts & Damaged Repairs 1,500.00 0.00 1,500.00 300.00 143.28 0.00 0.00 1,357 9.6 %
5255 - Circulating Equipment 200.00 0.00 200.00 0.00 191.62 39.49 0.00 8 95.8 %
5260 - Print Books 33,750.00 0.00 33,750.00 8,437.00 0.00 0.00 0.00 33,750 0.0 %
5265 - E-Book 63,360.00 0.00 63,360.00 15,839.00 0.00 0.00 0.00 63,360 0.0 %
5900 - Miscellaneous Expense 0.00 0.00 0.00 0.00 102.01 102.01 0.00 (102)0.0 %
Materials & Supplies 465,298.00 0.00 465,298.00 125,600.00 90,183.87 29,098.38 0.00 375,114 19.4 %
Services & Charges
5301 - Advertisement 10,191.00 0.00 10,191.00 3,264.00 2,742.97 609.00 0.00 7,448 26.9 %
5303 - Subscriptions, Publications and Dues 107,476.00 0.00 107,476.00 28,334.00 23,899.21 2,702.00 0.00 83,577 22.2 %
5304 - Licenses & Permits 600.00 0.00 600.00 600.00 0.00 0.00 0.00 600 0.0 %
5305 - Postage 20,000.00 0.00 20,000.00 4,998.00 51.94 11.33 0.00 19,948 0.3 %
5350 - Programming Services 172,170.00 0.00 172,170.00 128,945.00 17,759.99 7,972.58 0.00 154,410 10.3 %
5358 - Hospitality 1,400.00 0.00 1,400.00 300.00 0.00 0.00 0.00 1,400 0.0 %
5360 - Mileage Reimbursement 5,692.00 0.00 5,692.00 1,192.00 43.50 0.00 0.00 5,649 0.8 %
5361 - Training & Development 70,911.00 0.00 70,911.00 21,690.00 17,046.43 1,546.89 0.00 53,865 24.0 %
5362 - Travel 71,904.00 0.00 71,904.00 17,675.00 17,083.68 10,947.82 0.00 54,820 23.8 %
5375 - Employee Recognition 37,842.00 0.00 37,842.00 4,555.00 5,583.95 792.25 0.00 32,258 14.8 %
5385 - Board & Volunteer Recognition 4,000.00 0.00 4,000.00 0.00 405.70 0.00 0.00 3,594 10.1 %
5390 - Uniform Expense 14,400.00 0.00 14,400.00 3,600.00 4,838.47 1,470.10 0.00 9,562 33.6 %
5424 - Equipment Lease/Rental 7,000.00 0.00 7,000.00 1,247.00 1,403.61 0.00 0.00 5,596 20.1 %
5421 - Insurance - Building 200,000.00 (6,800.00) 193,200.00 193,200.00 135,242.41 0.00 0.00 57,958 70.0 %
5422 - Insurance - Liability 17,810.00 0.00 17,810.00 0.00 3,154.25 0.00 0.00 14,656 17.7 %
5423 - Other Rental 19,200.00 0.00 19,200.00 4,800.00 6,766.15 152.55 0.00 12,434 35.2 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2026
This report reflects only unrestricted funds within Fund 10.10
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 ANNUAL BUDGET
Adopted Budget
IN-YEAR BUDGET
ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET % Used/Rec'd
5394 - Admin & Management Fees 32,000.00 0.00 32,000.00 8,000.00 7,251.12 0.00 0.00 24,749 22.7 %
5395 - Bank Service Charges 25,000.00 0.00 25,000.00 6,252.00 6,566.18 2,009.29 0.00 18,434 26.3 %
5905 - Operating Contingency 70,000.00 80,000.00 150,000.00 150,000.00 0.00 0.00 0.00 150,000 0.0 %
Total Services & Charges 887,596.00 73,200.00 960,796.00 578,652.00 249,839.56 28,213.81 0.00 710,956 26.0 %
5340 - Audit 56,000.00 0.00 56,000.00 4,148.00 7,500.00 7,500.00 45,500.00 3,000 94.6 %
5341 - Legal 17,550.00 0.00 17,550.00 5,351.00 5,689.50 1,125.00 0.00 11,861 32.4 %
5344 - Contract Services 398,250.00 103,237.00 501,487.00 318,666.00 47,490.96 14,397.70 0.00 453,996 9.5 %
Purchased Professional and Technical Ser-
vices
471,800.00 103,237.00 575,037.00 328,165.00 60,680.46 23,022.70 45,500.00 468,857 18.5 %
5310 - Telecommunications 36,360.00 0.00 36,360.00 9,090.00 7,087.80 1,163.12 0.00 29,272 19.5 %
5312 - Natural Gas 35,000.00 0.00 35,000.00 20,000.00 22,929.48 7,948.64 0.00 12,071 65.5 %
5314 - Electricity 286,000.00 0.00 286,000.00 56,000.00 46,686.21 17,982.58 0.00 239,314 16.3 %
5316 - Municipal Water 27,600.00 0.00 27,600.00 6,900.00 5,487.52 1,811.58 0.00 22,112 19.9 %
Utilities 384,960.00 0.00 384,960.00 91,990.00 82,191.01 28,905.92 0.00 302,769 21.4 %
Services & Charges 1,744,356.00 176,437.00 1,920,793.00 998,807.00 392,711.03 80,142.43 45,500.00 1,482,582 22.8 %
Maintenance
5401 - Building Maintenance 63,600.00 0.00 63,600.00 15,900.00 31,124.49 5,080.56 0.00 32,476 48.9 %
5405 - Landscape Maintenance 10,000.00 0.00 10,000.00 2,700.00 225.00 0.00 0.00 9,775 2.3 %
5410 - Equipment Maintenance 66,778.00 0.00 66,778.00 47,514.00 18,409.04 0.00 0.00 48,369 27.6 %
Maintenance 140,378.00 0.00 140,378.00 66,114.00 49,758.53 5,080.56 0.00 90,619 35.4 %
Transfers Out
6020 - Int. Transfer Out 0.00 577,730.00 577,730.00 577,730.00 0.00 0.00 0.00 577,730 0.0 %
Transfers Out 0.00 577,730.00 577,730.00 577,730.00 0.00 0.00 0.00 577,730 0.0 %
Capital Outlay 587,047.00 9,833.00 596,880.00 296,150.00 195,316.45 50,502.67 20,726.48 380,837 36.2 %
Total Expenditures 9,646,192.00 764,000.00 10,410,192.00 3,722,591.00 2,330,878.69 675,276.87 66,226.48 8,013,087 23.0 %
Change in Net Assets 4,899.00 0.00 4,899.00 (1,960,380.00)(1,334,056.49)(481,835.92)(66,226.48)1,405,182 (28,583.0) %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2026
This report reflects only unrestricted funds within Fund 10.11
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve 30--Facility Reserve
40--Furniture &
Equipment Reserve
50--Technology
Equipment Reserve
70--Bond Debt
Service Fund 85--Events All Funds
Year Ending Year To Date
12/31/2026 Remaining Budget
Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual Includes Encumbrance
Revenue
Local Tax Support 11,057,977.00 445,883.73 0.00 0.00 0.00 0.00 0.00 214,023.89 0.00 659,907.62 10,398,069.38
City of Fayetteville Transfers 2,412,401.00 578,100.28 0.00 0.00 0.00 0.00 0.00 0.00 0.00 578,100.28 1,834,300.72
State Aid & Grant Revenue 151,500.00 47,556.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 47,556.45 103,943.55
Charges for Services 503,220.00 47,458.99 0.00 0.00 0.00 0.00 0.00 0.00 74,095.00 121,553.99 381,666.01
Contributions & Donations 2,311.55 5,197.04 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,197.04 (2,885.49)
Miscellaneous Revenue 0.00 5.99 0.00 0.00 0.00 0.00 0.00 0.00 1.88 7.87 (7.87)
Transfers In 495,626.00 33,989.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 33,989.00 461,637.00
Investment Earnings
Investment Income 0.00 16,187.19 4,567.95 9,769.92 4,246.30 1,836.10 2,526.64 0.00 659.83 39,793.93 (39,793.93)
Gain/Loss - Unrealized 0.00 0.00 0.00 (5,104.87)(2,104.13)(988.63)(1,039.67)0.00 0.00 (9,237.30)9,237.30
Investment Management Fees & Expenses 0.00 0.00 0.00 (1,155.00)(544.00)(274.00)(410.00)0.00 0.00 (2,383.00)2,383.00
Total Investment Earnings 0.00 16,187.19 4,567.95 3,510.05 1,598.17 573.47 1,076.97 0.00 659.83 28,173.63 (28,173.63)
Use of Reserves 796,195.17 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 796,195.17
Total Revenue 15,419,230.72 1,174,378.67 4,567.95 3,510.05 1,598.17 573.47 1,076.97 214,023.89 74,756.71 1,474,485.88 13,944,744.84
Expenditures
Personnel Services
Salary & Wages 5,770,472.00 1,416,942.73 0.00 0.00 0.00 0.00 0.00 0.00 41,001.66 1,457,944.39 4,312,527.61
Employee Benefits 1,140,723.00 228,058.05 0.00 0.00 0.00 0.00 0.00 0.00 8,075.97 236,134.02 904,588.98
Total Personnel Services 6,911,195.00 1,645,000.78 0.00 0.00 0.00 0.00 0.00 0.00 49,077.63 1,694,078.41 5,217,116.59
Materials & Supplies 967,509.55 339,452.88 0.00 0.00 0.00 0.00 0.00 0.00 32.93 339,485.81 628,023.74
Services & Charges 1,955,827.00 410,963.03 0.00 0.00 0.00 0.00 0.00 0.00 7,302.38 418,265.41 1,492,333.06
Maintenance 141,878.00 51,643.26 0.00 0.00 0.00 0.00 0.00 0.00 0.00 51,643.26 90,234.74
Transfers Out 4,888,043.00 0.00 0.00 0.00 0.00 0.00 0.00 214,023.89 0.00 214,023.89 4,674,019.11
Capital Outlay 1,046,119.17 215,180.76 0.00 0.00 0.00 0.00 108,440.24 0.00 16,753.77 340,374.77 641,929.01
Total Expenditures 15,910,571.72 2,662,240.71 0.00 0.00 0.00 0.00 108,440.24 214,023.89 73,166.71 3,057,871.55 12,743,656.25
Change in Net Assets (491,341.00)(1,487,862.04)4,567.95 3,510.05 1,598.17 573.47 (107,363.27)0.00 1,590.00 (1,583,385.67)1,201,088.59
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2026
Filter tab and prompt selections:
As of date: 03/31/2026 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: Library; Include subdimensions: Off; Hide inactives: Off ; Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All;
Include subdimensions: Off ; Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include subdimensions: Off ; Restriction: All; Include subdimensions: Off ; Project: All; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ;
Created on 04/08/2026, 9:30 AM CDT Page 1
12
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026
Assets
Cash & Investments
1000 - Undeposited Funds 1,328 0 0 0 0 0 0 0 0 1,328
1003 - Petty Cash 1,189 0 0 0 0 0 0 0 0 1,189
1009 - Bank of Fayetteville - FPL 70,325 0 0 0 0 0 0 0 (274)70,051
1020 - Arvest - Library Operations 515,588 0 0 0 0 0 0 0 0 515,588
1025 - Arvest - Events 0 0 0 0 0 0 0 0 171,968 171,969
1030 - First Security - FPL 426,041 0 0 0 0 0 0 0 0 426,040
1100 - Schwab FPL - Operating 916,615 0 0 0 0 0 0 0 0 916,615
1105 - Schwab FPL - Expansion O&M 0 679,825 0 0 0 0 0 0 0 679,825
1110 - Schwab FPL - Long Term 0 0 1,853,271 0 0 0 0 0 0 1,853,272
1115 - Schwab FPL - Facilities Replace-
ment
0 0 0 868,187 0 0 0 0 0 868,187
1120 - Schwab FPL - Furniture & Equip.0 0 0 0 438,214 0 0 0 0 438,213
1125 - Schwab FPL - Technology 0 0 0 0 0 612,935 0 0 0 612,935
1130 - Schwab FPL - Expansion Capital 0 0 0 0 0 0 4 0 0 5
Total Cash & Investment 1,931,086 679,825 1,853,271 868,187 438,214 612,935 4 0 171,694 6,555,217
Receivables
1200 - Claims Pending 36 0 0 0 0 0 0 0 0 36
1240 - Accounts Receivable 3,879 0 0 0 0 0 0 0 34,115 37,993
1243 - Grants Receivable 8,023 0 0 0 0 0 0 0 0 8,024
1265 - Sales Tax Rebate Receivable 941 0 0 0 0 574 0 0 0 1,515
1270 - Due From Other Funds 339,996 0 76,241 30 0 123,656 0 0 49 539,970
1271 - Due From Other Governments
(Property Tax & Debt Service)
7,556,175 0 0 0 0 0 0 3,626,964 0 11,183,139
1275 - 10 Due From 91 328,774 0 0 0 0 0 0 0 0 328,774
1281 - 10 Due From 85 487,461 0 0 0 0 0 0 0 0 487,461
1282 - 85 Due From 10 0 0 0 0 0 0 0 0 633,148 633,149
1400 - Interfund (1,232,239) 3,899,883 (1,115,400)3,787 43,381 365,371 (192,504) (1,772,280)0 0
Total Receivables 7,493,046 3,899,883 (1,039,159)3,817 43,381 489,601 (192,504)1,854,684 667,312 13,220,061
Prepaid Expenses
1500 - Prepaid Expenses 86,098 0 0 0 0 0 0 0 0 86,098
Prepaid Expenses 86,098 0 0 0 0 0 0 0 0 86,098
Fixed Assets
Depreciable Assets
1801 - Building 22,132,023 0 0 0 0 0 0 0 0 22,132,023
1802 - Vehicles 91,190 0 0 0 0 0 0 0 0 91,190
1805 - Software 179,737 0 0 0 0 0 0 0 0 179,736
1811 - Books & Publications 2,636,385 0 0 0 0 0 0 0 0 2,636,386
1813 - Equipment 3,876,066 0 0 0 0 0 0 0 0 3,876,065
1815 - Furniture & Fixtures 263,427 0 0 0 0 0 0 0 60,681 324,108
1890 - Construction In Progress (CIP)15,048 0 0 3,140 0 0 0 0 0 18,189
1999 - Accumulated Depreciation (12,761,037)0 0 0 0 0 0 0 (29,618) (12,790,655)
Total Depreciable Assets 16,432,839 0 0 3,140 0 0 0 0 31,063 16,467,042
Non Depreciable Assets 1,605,676 0 0 0 0 0 0 0 0 1,605,675
Total Fixed Assets, Net 18,038,515 0 0 3,140 0 0 0 0 31,063 18,072,717
Total Assets $ 27,548,745 $ 4,579,708 $ 814,112 $ 875,144 $ 481,595 $ 1,102,536 $ (192,500)$ 1,854,684 $ 870,069 $ 37,934,093
Library
Balance Sheet
Fayetteville Public Library
Created on 04/08/2026, 9:29 AM CDT Page 1
13
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026
Liabilities and Fund Balances
Liabilities
Accounts Payable
2001 - Accounts Payable 126,406 0 0 0 0 0 0 0 0 126,406
2004 - Friends of FPL Pass through 2,299 0 0 0 0 0 0 0 0 2,299
2005 - FDN Designated Pass Through
to FPL
(100,438)0 0 0 0 0 0 0 0 (100,438)
2099 - AR State Library Scholarship
Pass Through
793 0 0 0 0 0 0 0 0 793
2415 - Security Deposits 6,125 0 0 0 0 0 0 0 20,478 26,603
2414 - Convenience Fee 44 0 0 0 0 0 0 0 0 43
2020 - Accrued Accounts Payable 104,177 0 0 0 0 0 0 0 0 104,178
Total Accounts Payable 139,406 0 0 0 0 0 0 0 20,478 159,884
Salaries & Benefits Payable
2125 - Accrued Salaries & Wages 113,834 0 0 0 0 0 0 0 3,277 117,111
2130 - Voluntary Vision Insurance 1,010 0 0 0 0 0 0 0 0 1,010
2140 - Voluntary Life, STD & AD&D 1,981 0 0 0 0 0 0 0 0 1,982
2145 - Accrued Vacation 292,618 0 0 0 0 0 0 0 3,486 296,103
2147 - Voluntary Supp Ins - Cancer 74 0 0 0 0 0 0 0 0 74
2148 - Voluntary Supp Ins - AC, CR,
HI
297 0 0 0 0 0 0 0 0 297
2149 - Voluntary Supp Ins - Will 83 0 0 0 0 0 0 0 0 83
2150 - Retirement Contributions 64,777 0 0 0 0 0 0 0 0 64,777
2155 - Voluntary Dental Insurance 2,350 0 0 0 0 0 0 0 0 2,351
2160 - Accrued Sick Time 150,979 0 0 0 0 0 0 0 1,538 152,515
2165 - FICA Payable 0 0 0 0 0 0 0 0 0 0
2175 - Health Insurance Liability 58,167 0 0 0 0 0 0 0 0 58,168
2184 - FSA - Limited 25 0 0 0 0 0 0 0 0 25
2185 - FSA - Medical 240 0 0 0 0 0 0 0 0 240
2186 - FSA - Dependent Care 725 0 0 0 0 0 0 0 0 725
2187 - Health Savings Account Liabil-
ity
14,400 0 0 0 0 0 0 0 0 14,399
2196 - Caring Committee 93 0 0 0 0 0 0 0 0 94
2197 - Healthy Habits 3,176 0 0 0 0 0 0 0 0 3,176
2198 - Annual Fund Liability 30 0 0 0 0 0 0 0 0 30
Total Salaries & Benefits Payable 704,859 0 0 0 0 0 0 0 8,301 713,160
Other Payables
2057 - Sales Tax 228 0 0 0 0 0 0 0 36 263
2025 - Accrued Sales Tax Payable 937 0 0 0 0 0 0 0 0 937
2061 - Short Term Tax 0 0 0 0 0 0 0 0 3 4
Total Other Payables 1,165 0 0 0 0 0 0 0 39 1,204
Deferred Revenue
2410 - Deferred Revenue 496,045 0 0 0 0 0 0 0 28,950 524,995
Total Deferred Revenue 496,045 0 0 0 0 0 0 0 28,950 524,995
Due to Other Funds
Library
Balance Sheet
Fayetteville Public Library
Created on 04/08/2026, 9:29 AM CDT Page 2
14
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026
Due to Foundation 41 0 0 0 0 0 0 0 0 41
Due to Library 0 0 0 0 0 0 0 0 487,461 487,461
Due to Others 199,925 0 0 68,517 0 193,900 77,580 0 0 539,922
Internal Due To 633,149 0 0 0 0 0 0 0 0 633,148
Total Due to Other Funds 833,115 0 0 68,517 0 193,900 77,580 0 487,461 1,660,572
Total Liabilities 2,174,590 0 0 68,517 0 193,900 77,580 0 545,229 3,059,815
Fund Balance 25,374,155 4,579,708 814,112 806,627 481,595 908,636 (270,080)1,854,684 324,840 34,874,278
Total Liabilities and Fund Balances $ 27,548,745 $ 4,579,708 $ 814,112 $ 875,144 $ 481,595 $ 1,102,536 $ (192,500)$ 1,854,684 $ 870,069 $ 37,934,093
Library
Balance Sheet
Fayetteville Public Library
Created on 04/08/2026, 9:29 AM CDT Page 3
15
Fayetteville Public Library | Board Report | April 20, 2026
Communications & Marketing Department | Page 1
FAYETTEVILLE PUBLIC LIBRARY
Communications & Marketing Department
Board Report | April 20, 2026
Reporting Period: February – March 2026
This report covers a two-month period in which the Communications & Marketing team focused
on building sustainable systems, deepening community engagement, and expanding FPL’s
visibility across both social media and traditional media channels. While the December–January
period was defined by extraordinary viral moments, February–March represents the steady,
strategic work that turns momentum into infrastructure.
1. Community Connection
This period marks a shift from viral community moments to sustained, organic community trust.
Rather than a single breakout post, the data tells a story of people actively seeking out the
library—through search, through reviews, and through follows.
Audience Growth
• Total Followers: 34,880 across all platforms (+53.57%). Facebook: 21,970 (+1.10%),
Instagram: 11,840 (net gain of 394 followers), LinkedIn: 1,066 (+8.55%).
• Instagram Demographics: Our Instagram audience skews 25–44 years old and
61.93% female—a strong community-builder demographic. Fayetteville accounts for
40.98% of followers, with Springdale, Rogers, Bentonville, and Farmington rounding out
the top five.
• LinkedIn Growth: The fastest-growing platform this period. Followers up 8.55%,
impressions up 173%, interactions up 213%, and clicks up 313%. Education, consumer
services, and professional services lead our follower industries—exactly the audience
we want seeing FPL as a professional resource.
Google Business Profile: The Community Finds Us
Google Business Profile continues to be one of our strongest indicators of real-world intent.
When someone searches for us and clicks “driving directions,” that’s a person coming through
our doors.
• Total Reach: 18,600 impressions (+20.13%), split between Google Search (57.39%)
and Google Maps (42.61%).
• Driving Directions: 6,391 requests (+29.71%)—the clearest digital-to-physical
conversion metric we track.
• Website Clicks from Google: 9,648 (+3.25%), showing sustained search-driven traffic
to our site.
• Reviews: 18 new reviews with a 4.83-star rating (+6.10%). One reviewer wrote that the
library is “the single best use of tax dollars ever. Period.”
16
Fayetteville Public Library | Board Report | April 20, 2026
Communications & Marketing Department | Page 2
Content Production
• Total Posts: 216 pieces of content across all platforms (+113.86%)—more than double
the prior period. This reflects a deliberate strategy to increase cadence and diversify
content types across Facebook (110 posts), Instagram (94 posts), and LinkedIn (12
posts).
2. Media Growth & Earned Media Value
We continue to expand our presence across both social and traditional media. This period
introduced a meaningful new development: the first systematic tracking of traditional earned
media coverage alongside our social metrics.
• Zero Reputational Risk: Consistent with previous periods, there were no negative or
concerning stories reported across any monitored channels.
Traditional Media Coverage
Local outlets are covering FPL programming without prompting—a strong signal of earned
media credibility. The following coverage was documented during this period:
Outlet Story Date Est.
Reach Est. EMV
KFSM (TV
Broadcast)
Master Gardener spring
planting Mar 12 111,000 $2775.00
NWA Daily
(Newsletter) School’s Out Series Mar 24 46,000 $552.00
NWA Daily
(Newsletter) Writers Weekend Mar 30 46,000 $552.00
KUAF (Radio) Arkansas Math Discovery
Day Feb 25 7,500 $112.50
Traditional Media Total: $3991.50
Note: Traditional media EMV uses conservative industry CPMs: $25 for local TV broadcast, $15
for radio, and $12 for community newsletters. The KFSM broadcast alone reached an estimated
111,000 viewers.
Top Social Media Posts: EMV Breakdown
Using our established benchmarks of $10 CPM and $0.40 per engagement, the following top-
performing posts demonstrate the advertising value of our organic content. Where content was
cross-posted to both Facebook and Instagram, metrics are combined.
17
Fayetteville Public Library | Board Report | April 20, 2026
Communications & Marketing Department | Page 3
Content Piece Metrics (FB + IG) Reach Value
($10 CPM)
Engagement
Value
($0.40/ea)
Total EMV
Seed Library Restock
(Feb 13)
35,518 Views / 1,459
Interactions $355.18 $583.60 $938.78
Free Library Card (Mar
11)
33,540 Views / 887
Interactions $335.40 $354.80 $690.20
Library Lovers’ Day (Feb
14)
20,513 Views / 1,239
Interactions $205.13 $495.60 $700.73
Law Firm Forms (Feb
21)
22,470 Views / 1,290
Interactions $224.70 $516.00 $740.70
FPL in the 90s (Mar 16) 19,185 Views / 1,215
Interactions $191.85 $486.00 $677.85
Social Media Total (5 Posts): $3748.26
Combined Earned Media Value (Traditional + Social): $7739.76
Note: This total represents only four traditional media placements and five top social posts. The
full scope of 216 social media posts and additional media mentions during this period would
yield a significantly higher cumulative EMV. The Media Tracker and Marketing Workbook, both
on track for completion by end of Q2, will provide comprehensive cumulative tracking.
3. Performance Snapshot
This section provides a multi-channel view of digital performance, combining social media
metrics with website engagement data reported through GA4 (Google Analytics) for the first
time.
A Note on Context
The December–January reporting period included the Jim Blair memorial post, which reached
nearly 60,000 people with a 21.89% engagement rate—an extraordinary community moment
unlikely to repeat every period. The period-over-period declines in Facebook and Instagram
impressions reflect a normalization from that outlier, not a decline in performance. We are now
tracking against a more sustainable baseline.
18
Fayetteville Public Library | Board Report | April 20, 2026
Communications & Marketing Department | Page 4
Social Media Performance
Channel Metric Feb–Mar
2026
vs. Prior
Period Assessment
All Platforms Total Followers 34,880 ▲ +53.57% Strong
Growth
All Platforms Total Posts Published 216 ▲ +113.86% Doubled
Output
LinkedIn Impressions 5,210 ▲ +173.06% Breakout
Channel
LinkedIn Interactions 339 ▲ +213.89% Breakout
Channel
Google Business Total Reach 18,600 ▲ +20.13% Strong
Growth
Google Business Driving Directions 6,391 ▲ +29.71% Digital →
Physical
Facebook Impressions 258,870 ▼ -28.48% Normalizing*
Instagram Impressions 251,110 ▼ -30.15% Normalizing*
Facebook Reels Engagement Rate 2.94 ▲ +42.62% Quality Up
Instagram Reels Engagement Rate 9.24 ▲ +25.33% Quality Up
*Normalizing: FB/IG impression declines reflect the absence of outlier viral content (Jim Blair
memorial) from the prior period, not a decline in organic reach performance. Reel engagement
rates are up significantly on both platforms, indicating higher content quality even as total reach
settles to a sustainable baseline.
Website Engagement (GA4)
For the first time, we are reporting website engagement data from Google Analytics (GA4) to the
Board. This data has been refined to exclude known sources of bot traffic, providing a cleaner
and more accurate picture of real user behavior.
Metric Value What It Means
Active Users 29,380 Total engaged audience on the website
Total Sessions 59,879 Overall website usage volume
Engaged Sessions 28,803 Sessions with meaningful interactions
Engagement Rate 48.1% Nearly 1 in 2 visitors actively engage with
content
Avg. Engagement Time 34 seconds Consistent, intentional usage per session
19
Fayetteville Public Library | Board Report | April 20, 2026
Communications & Marketing Department | Page 5
Top Traffic Source Organic Search Users finding the library via search engines
Primary Audience Local (NWA) Strong community reach from Fayetteville
and surrounding areas
Traffic patterns confirm that the library is primarily reaching its local and regional audience, with
mobile devices accounting for the largest share of visits while desktop users exhibit deeper
engagement. These trends reinforce the library’s role as a trusted and accessible digital
resource for the community.
Board Summary
The library enters the April meeting with zero negative media stories, growing follower counts
across every platform, and the first-ever clean website analytics baseline. While total social
impressions normalized from the extraordinary December–January period, engagement quality
is up across the board—Reel engagement rose 42% on Facebook and 25% on Instagram.
Google driving directions increased nearly 30%, translating digital interest into physical visits.
Combined earned media value from traditional and social channels for this period exceeded
$7,740 from just nine tracked placements.
Team Wins:
• Writers Weekend: Marketed to nearly 80% registration capacity.
• Website Rebuild: New ADA-compliant template pages are on track for the April 24
deadline. The new template will make ongoing accessibility maintenance significantly
easier for staff.
• Weekly Recommendation Videos: Collaborative series with staff and community
partners launched and running on social channels.
• Bot Traffic Resolution: Identified and resolved sources of bot traffic from Asia,
producing cleaner analytics going forward.
Looking ahead: The Media Tracker and 2026 Marketing Workbook are both on track for
completion before the end of Q2. These tools will enable the team to tell better stories around
the FPL brand through comprehensive analytics, help maximize our limited marketing budget,
and continue to develop the organic growth that has become a hallmark of our communications
strategy.
20
Fayetteville Public Library Foundation
CY 2026 Monthly Financial Update
Month Ending February 28, 2026
(Preliminary: Subject to Audit)
Where We Stand
Status: Slightly ahead of plan
Revenue: Ahead of plan
Expenses: On track (excluding Library support transfers)
Cash: Stable
Overall, the Foundation is slightly ahead compared the approved budget.
Revenue is higher than planned at this point in the year, driven by strong Annual Fund contributions, Reading the Greens
sponsorships, and investment earnings. Spending appears higher than budget largely due to a non-cash asset transfer to
the Library.
When that transfer is set aside, operational spending is generally in line with expectations. Cash remains stable and the
Foundation continues to operate as planned.
Money Coming In (Unrestricted)
Revenue: $116,694 actual | $17,032 planned
Fundraising Snapshot
Annual Fund | $37,147 raised
Reading the Greens | $28,312 raised | Goal: $90,000
Library Giving Day (Apr 1) | Goal: $30,000
So far this year, we have received $116,694, compared to $17,032 planned.
Revenue higher than expected primarily due to:
x Early Reading the Greens sponsorships
x Strong Annual Fund contributions
x A $32,861 in-kind donation representing a fish tank that was donated to the Foundation and transferred to the
Library.
Note: The fish tank donation represents donated goods rather than cash contributions.
Summary: Cash contributions are performing well, and total revenue also reflects donated support for the Library.
Money Going Out
Expenses: $106,335 actual | $68,364 planned
Spending appears higher primarily due to support provided to the Library.
Library Support Summary (Year-to-Date)
Cash support provided to the Library: $1,608
Non-cash support provided to the Library: $32,861
Total Support provided: $34,469
Excluding these transfers, Foundation operating expenses are generally in line with expectations.
21
Summary: Most of the spending variance reflects support provided to the Library rather than Foundation operating
costs.
Staffing Overview
The temporary intern position discussed previously has not yet started; staffing costs will continue to be monitored once
that role begins.
Summary: Staffing costs remain stable.
Restricted Funds Overview
Restricted gifts designated for the Library totaled $2,311 year-to-date.
These funds will be used to support the Library for their intended purposes..
Summary: Restricted funds remain available for transfer to the Library when needed.
Cash on Hand
Cash remains stable, and the Foundation has sufficient funds available to support current commitments.
Summary: The Foundation can comfortably cover its obligations.
Looking Ahead
Over the next few months, staff will keep an eye on:
x Library Giving Day on April 1, with a fundraising goal of $30,000
x Reading the Greens, scheduled for April 11, with a fundraising goal of $90,000
x Ongoing Annual Fund contributions
x The timing of the temporary intern position and related staffing costs.
Key Message
Overall, the Foundation is slightly ahead of plan. Fundraising is off to a strong start this year, and spending is generally in line with
expectations once we account for support provided to the Library.
22
$13,432 $100,406 $68,364 $106,335
$0
$50,000
$100,000
$150,000
YTD Budget Actual
Budget to Actual
Revenue Expenditures
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Operating Revenue: 4-Year Trend
2023
2024
2025
2026
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 $13,360 $1,404 $9,764 $16,257 $6,781 $7,462 $18,638 $5,729 $4,571 $8,076 $17,826 $30,429
2023 $7,793 $15,688 $5,068 $41,386 $9,790 $5,720 $35,208 $4,015 $17,143 $14,332 $22,078 $50,744
2024 $21,419 $3,493 $22,151 $28,930 $14,345 $3,753 $3,626 $2,956 $17,240 $6,980 $113,61 $52,478
2025 $15,740 $7,953 $2,652 $24,428 $8,713 $25,910 $6,995 $5,726 $16,414 $6,411 $14,221 $80,098
2026 $26,718 $10,429
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Annual Renewals & Outright Gifts
5-Year Trend
23
Fayetteville Public Library MEMO TO:
FROM: DATE: RE: Fayetteville Public Library Board of Trustees Tamika Ball, Director of Accounting & HR April 20, 2026 Update of Library-Issued Payment Card Policy 401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org Background The Use of Library-issued Credit Cards (FC-2) has been renamed, reviewed, and updated as part of the Library's ongoing effort to review financial policies and keep them clear, current, and practical. The prior version of this policy was dated and did not provide enough clarity in several areas. As a result, some expectations around card use, documentation, approvals, and follow-up were not as clear as they should be. Discussion The revised policy updates the language and structure of FC-2 and provides clearer direction on the use of Library-issued payment cards. The revised draft: •adds definitions for key terms such as business meals, hospitality expenses, and employeerecognition expenses•clarifies approved and prohibited uses•strengthens expectations for receipts, supporting documentation, and monthly expensereports•clarifies reporting requirements for lost, stolen, or unauthorized card activity•updates oversight responsibilities•strengthens compliance language for unauthorized charges and repeated reporting ordocumentation issues•aligns the policy with related policies, including FP-1 and PA-83Overall, the revised policy is intended to reduce ambiguity, support good stewardship of public funds, and make expectations easier to apply consistently across the Library. Recommendation It is recommended that the Board accept Policy FC-2, Use of Library-Issued Payment Cards, as presented. 24
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