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Home My WebLink About087-26 RESOLUTION1 13 West Mountain Street Fayetteville, AR 72701 (47e) 575-8323 Resolution z 87 -26 File Number: 2026-865 A RESOLUTION TO APPROVE AMENDMENT NO. 6 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF $I23,3OO.OO FOR CONSTRUCTION OBSERVATION SERVICES ASSOCIATED WITH THE PROJECT TO ALLEVIATE FLOODING NEAR THE NORTH COLLEGE AVENUE AND EAST SUNBRIDGE DRIVE INTERSECTION WHEREAS, on September 17,2019, the City Council passed Resolution 2ll-19 to authorize Mayor Jordan to sign a Professional Engineering Services Agreement with Hawkins-Weir Engineers, lnc. for conceptual drainage design services to alleviate the flooding at the intersection of North College Avenue and East Sunbridge Drive; and WHEREAS, Amendment No. 6 provides for additional construction phase services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 6 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. in an amount of $123,300.00 for additional construction phase services associated with the Sunbridge and College Phase I Drainage Improvements. PASSED and APPROVED on April 7,2026 Approved:Attest: Molly Mayor Kara Paxton, Page 1, CITY COUNCIL MEMO 2026-865 MEETING OF APRIL 7, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff Chris Brown, Public Works Director FROM: Alan Pugh, Stormwater Manager SUBJECT: Approval of a contract amendment #6 with Hawkins Weir Engineers, Inc. in the amount of $123,300 for additional construction phase services associated with the Sunbridge and College Phase I Drainage Improvements RECOMMENDATION: Staff recommend approval of a contract amendment #6 with Hawkins Weir Engineers, Inc. in the amount of $123,300 for additional construction phase services associated with the Sunbridge and College Phase I Drainage Improvements BACKGROUND: This project has been identified as one of the projects to be funded by the 2019 Drainage Bond Program. Hawkins Weir was selected for this project by RFQ 19-01 selection #15 with the original contract being approved through resolution 211-19. That contract included conceptual drainage work to determine the impacts of proposed detention basins and the original proposed routing. Subsequently the contract was amended to include an investigation of alternative storm drain routing, additional design services to include deductive alternates prior to bidding the project and construction phase services. DISCUSSION: Hawkins-Weir Engineers Inc has provided a proposed scope and an additional fee/reimbursables in the amount of $123,300 to complete additional construction phase services. The proposed contract amendment includes construction phase services as noted on the attached scope of work but generally includes site visits, construction observation responding to contractor requests, issuance of necessary change orders, etc… This also includes construction staking for the services previously provided within the contractor bid. The City has recently taken steps to bring in additional forces to complete items such as the installation of curb and gutter, driveways, sidewalk, driveways, paving, topsoil and sod to complete the project. The completion schedule provided by the current contractor was not acceptable given the disruption to the neighborhood to date as it was projected to be several months beyond the required completion date. This created the need for additional construction staking to aid City forces and other contractors to complete portions of the work. The contract will be paid based on hourly rates for work completed, up to the total contract amount. BUDGET/STAFF IMPACT: The design for this project will be paid for with the funds from the 2019 Drainage Bond Project Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ATTACHMENTS: 3. Staff Review Form, 4. 2019070 Amendment No. 6 - Mar 2026 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2026-865 A RESOLUTION TO APPROVE AMENDMENT NO. 6 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF $123,300.00 FOR CONSTRUCTION OBSERVATION SERVICES ASSOCIATED WITH THE PROJECT TO ALLEVIATE FLOODING NEAR THE NORTH COLLEGE AVENUE AND EAST SUNBRIDGE DRIVE INTERSECTION WHEREAS, on September 17, 2019, the City Council passed Resolution 211-19 to authorize Mayor Jordan to sign a Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. for conceptual drainage design services to alleviate the flooding at the intersection of North College Avenue and East Sunbridge Drive; and WHEREAS, Amendment No. 6 provides for additional construction phase services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 6 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. in an amount of $123,300.00 for additional construction phase services associated with the Sunbridge and College Phase I Drainage Improvements. Page 1 City of Fayetteville Staff Review Form 2026-865 Item ID 4/7/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Chris Brown Submitted By 3/13/2026 STORMWATER MANAGEMENT (740) Submitted Date Division / Department Action Recommendation: Approval of a contract amendment #6 with Hawkins Weir Engineers, Inc. in the amount of $123,300 for additional construction phase services associated with the Sunbridge and College Phase I Drainage Improvements. Budget Impact: 4704.860.7415-5860.02 Sales Tax Capital Account Number Fund 46040.7415.1000 Sunbridge and College Phase I Project Number Project Title Budgeted Item? Yes Total Amended Budget $ 3,351,584.00 Expenses (Actual+Encum) $ 2,809,182.30 Available Budget $ 542,401.70 Does item have a direct cost? Yes Item Cost $ 123,300.00 Is a Budget Amendment attached? No Budget Amendment Remaining Budget $ 419,101.70 Purchase Order Number: Previous Ordinance or Resolution # 204-24 Change Order Number: Approval Date: Original Contract Number: Comments: AMENDMENT NO. 6 TO THE AGREEMENT For PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND HAWKINS-WEIR ENGINEERS, INC. In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Sunbridge/College, Phase 1 Drainage Project (HW Project No. 2019070), dated September 17, 2019, between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins-Weir Engineers, Inc. (hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by this Amendment No. 6. SECTION 1 – SCOPE OF SERVICES 1.1 The City of Fayetteville Engineering Department has directed the Engineer to amend services included in the AGREEMENT for the PROJECT. These amended services include the additional services necessary to complete Construction Phase Services (Task 5). Detailed services included in AMENDMENT NO. 6 are included in the attached Appendix A, Scope of Services. SECTION 2 – TIME OF SERVICE 2.1 The additional scope of services defined as Task 5 above will be completed within 210 calendar days added to the 1,490 calendar days provided in the AGREEMENT and previous AMENDMENT Nos. 1, 2, 3, 4, AND 5. SECTION 3 – COMPENSATION 3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the terms of the Agreement. Total payment for Scope of Services described herein shall not exceed One Hundred Twenty-Three Thousand Three Hundred and 00/100 Dollars ($123,300.00) without written Amendment No. 6 -Mar 2026 .docx Page 1 of 2 March 4, 2026 approval of Owner. These additional services adjust the Agreement's not to exceed fee to $752,740.00 and the not to exceed reimbursable expenses to $24,300.00, for a total contract amount of $777,040.00. Attachments Appendix A, Scope of Services dated March 4, 2026 Appendix B, Fee Proposal Breakdown dated March 2026 AUTHORIZATION BY: CITY OF FAYETTEVILLE, ARKANSAS Honorable Rawn, Mayor sere . 04107 12026 ACCEPTED BY: HAWKINS-WEI R ENGINEERS, INC. By J. Kyle Sdlyer, P.E., {S. Vice President Date 0310412026 Amendment No 6 - Mar 2026.docx Page 2 of 2 March 4, 2026 Appendix A Amendment No. 6 Scope of Services Sunbridge Drive and College Avenue Drainage Improvements City of Fayetteville, Arkansas HWEI Project No. 2019070 March 4, 2026 Hawkins-Weir Engineers, Inc. (HW) proposes to provide the following additional services necessary to complete the Construction Phase Services. Task Description: Task 5 – Construction Phase Services (Items 1 through 10 were Included in Amendment Nos. 3 and 5) 1. Conduct a Pre-Construction Conference with the Owner and Contractor 2. Conduct a field survey to establish control monumentation 3. Prepare, review, and coordinate the dissemination of construction documentation including material submittals, testing results, field orders, and change orders as directed by the Owner 4. Provide a weekly project site visit during the construction of the public utilities, street, and drainage improvements (based on 1 hour per week and a construction period of 52 weeks) 5. Assist the Owner with preparation of monthly pay requests (based on 12-month construction period) 6. Coordinate and conduct a final inspection with the Owner and the Contractor, and prepare a punch list of deficient construction items for the Contractor to address 7. Conduct as-built surveys of the completed water and sanitary sewer improvements 8. Conduct as-built surveys of the completed drainage improvements 9. Prepare Record Drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner’s archives 10. Provide part-time construction observation of the construction activities (based on 360 days contract time) 11. Provide part-time construction observation of the construction activities (based on an additional 210 days contract time, 90 under current project including previously accepted change orders, 120 days to complete new work) 12. Provide construction staking for roadway improvements (based on an initial staking over five (5) days which can be split up as requested by the Contractor and an additional two (2) days to reset any stakes damaged during construction, any additional re-staking due to damage not included). 2019070\Scope of Services – Amendment No. 6.docx Appendix B Amendment No. 6 Fee Proposal Sunbridge Drive and College Avenue Drainage Improvements City of Fayetteville, Arkansas HWEI Project No. 2019070 March 2026 Task 5 - Construction Phase Services Engr Engr Tech Tech Insp Surveyor GPS VII V IV I II Survey 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. TOTAL HOURS = 0 0 0 0 0 0 0 Conduct a field survey to establish control monumentation Conduct Pre-Construction Conference with the Owner and Contractor Provide a weekly project site visit during construction of the improvements (1) Prepare, review, and coordinate the dissemination of construction documentation including material submittals, field orders, and change orders as directed by the Owner Provide part-time construction observation of the construction activities (based on 360 days) Assists the Owner with preparation of Monthly Pay Requests Conduct as-built surveys of completed drainage improvements Prepare record Drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner’s archives Conduct as-built surveys of completed water and sanitary sewer improvements Coordinate and conduct a final inspection with the Owner and Contractor, and prepare a punch list of deficient construction items for the Contractor to address Task 5, Items 1 through 10 Were Included in Amendment No. 3 and No. 5 Task Subtotal Task 5 - Construction Phase Services Engr VII Engr V Tech IV Tech I Insp II Surveyor GPS Survey 11. Provide part-time construction observation of the construction activities (1,2) 180 600 12. Provide Construction Staking (3) 16 56 TOTAL HOURS = 0 180 0 0 600 16 56 Task Subtotal $123,300 (1) Based on an additional 210-calendar day Contract Time. Based on 6-hours per week through the substantial completion date for Eng. V. (2) Based on an additional 210-calendar day Contract Time. Construction Part-Time Inspection is based on 20-hours per week through the 210 days. (3) Based on an initial staking over five (5) days which can be split up as requested by the Contractor and an additional two (2) days to reset any stakes damaged during construction, any additional re-staking due to damage not included. Engineering Services Summary Task 5 Construction Phase Services (Items 11 and 12) Total Amendment No. 6 Fee - Not to Exceed $123,300 $123,300 2019070\Scope of Services and Fee Proposal Amendment No. 6.xlsx