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HomeMy WebLinkAbout060-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 60-26 File Number: 2026-347 A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF HIGH SECURITY BOLLARDS IN THE AMOUNT OF $180,058.68 FROM DELTA SCIENTIFIC CORPORATION AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $19,941.32 WHEREAS, the Upper Ramble hosts large gatherings and includes three corner locations where vehicular access is possible, presenting a safety risk that warrants mitigation; and WHEREAS, a combination of retractable and removable bollards is recommended by staff to reduce the risk of unauthorized vehicular access to the park; and WHEREAS, City staff evaluated multiple manufacturers and, while the products reviewed are proprietary in nature, they differ greatly in design, specifications, foundation requirements, and operating mechanisms; and WHEREAS, because the systems are not functionally identical and cannot be specified in a manner that would ensure a fair and competitive bid, the use of formal competitive bidding is not practicable for this purchase; and WHEREAS, City staff researched available manufacturers and recommend purchasing from Delta Scientific Corporation whose quotation, totaling $180,058.68 including tax, is the lowest of the three quotes received; and WHEREAS, in addition, Delta Scientific’s operating mechanism requires a substantially smaller footprint than alternative systems and its foundation system can be customized to accommodate site-specific conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of high security bollards in the amount of $180,058.68 from Delta Scientific Corporation, and further approves a project contingency in the amount of $19,941.32. PASSED and APPROVED on March 5, 2026 Approved: Attest: _______________________________ Molly Rawn, Mayor _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-347 MEETING OF MARCH 5, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff FROM: Chris Brown, Public Works Director SUBJECT: A Resolution Waiving the Requirements of Competitive bidding and approving the purchase of Security Bollards to be Installed at the Upper Ramble RECOMMENDATION: Staff recommends approval of a Resolution waiving the requirements of competitive bidding and approving the purchase of high security bollards from Delta Scientific Corporation in the amount of $164,062.58 plus tax for a total estimate of $180,058.68, plus a contingency in the amount of $19,941.32 for a total budget of $200,000. BACKGROUND: The Upper Ramble hosts large gatherings and includes three corner locations where vehicular access is possible, presenting a safety risk that warrants mitigation. A combination of retractable and removable bollards is recommended to reduce the risk of unauthorized vehicular access to the park. DISCUSSION: City staff evaluated multiple manufacturers and obtained price quotations for comparable systems. The products reviewed are proprietary in nature and differ significantly in design, specifications, foundation requirements, and operating mechanisms. Because these systems are not functionally identical and cannot be specified in a manner that would ensure a fair and competitive bid, the use of formal competitive bidding is not practicable for this purchase. Pursuant to applicable Arkansas procurement requirements, staff recommend waiving the competitive bidding process. City staff researched available manufacturers and recommend purchase from Delta Scientific Corporation. Delta Scientific’s quotation, totaling $180,058.68 including tax, is the lowest of the three quotes received. In addition, Delta Scientific’s operating mechanism requires a substantially smaller footprint than alternative systems, and its foundation system can be customized to accommodate site-specific conditions. Staff find that this purchase is in the best interest of the City and represents the best value. BUDGET/STAFF IMPACT: Funding for this purchase will be from the Sidewalk Improvements Project in the Sales Tax Capital Improvement Fund. ATTACHMENTS: 3. Staff Review Form, 4. Overall - 4, 5. Delta Bollard Quote for City Council Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-347 A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF HIGH SECURITY BOLLARDS IN THE AMOUNT OF $180,058.68 FROM DELTA SCIENTIFIC CORPORATION AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $19,941.32 WHEREAS, the Upper Ramble hosts large gatherings and includes three corner locations where vehicular access is possible, presenting a safety risk that warrants mitigation; and WHEREAS, a combination of retractable and removable bollards is recommended by staff to reduce the risk of unauthorized vehicular access to the park; and WHEREAS, City staff evaluated multiple manufacturers and, while the products reviewed are proprietary in nature, they differ greatly in design, specifications, foundation requirements, and operating mechanisms; and WHEREAS, because the systems are not functionally identical and cannot be specified in a manner that would ensure a fair and competitive bid, the use of formal competitive bidding is not practicable for this purchase; and WHEREAS, City staff researched available manufacturers and recommend purchasing from Delta Scientific Corporation whose quotation, totaling $180,058.68 including tax, is the lowest of the three quotes received; and WHEREAS, in addition, Delta Scientific’s operating mechanism requires a substantially smaller footprint than alternative systems and its foundation system can be customized to accommodate site- specific conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of high security bollards in the amount of $180,058.68 from Delta Scientific Corporation, and further approves a project contingency in the amount of $19,941.32. City of Fayetteville Staff Review Form 2026-0347 Item ID 3/3/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Chris Brown 2/12/2026 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: Approval of A Resolution Waiving the Requirements of Competitive bidding and approving the purchase of Security Bollards from Delta Scientific Corporation in the amount of $164,062.58 plust tax for a total estimate of 180,058.68 to be Installed at the Upper Ramble, and approval of a contingency in the amount of $19,941.32 for a total budget of $200,000 Budget Impact: 4470.410.8410-5814.00 Sales Tax Capital Improvements Account Number Fund 02053.1 Sidewalk Improvements Project Number Project Title Budgeted Item?Yes Total Amended Budget $2,039,095.00 Expenses (Actual+Encum)$52,726.90 Available Budget $1,986,368.10 Does item have a direct cost?Yes Item Cost $200,000.00 Is a Budget Adjustment attached?No Budget Adjustment $- $337.00 Remaining Budget $1,786,368.10 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: W- 6 W- 6 W- 6 W- 6 W-2 W-2 W- 1 2 W- 1 2 W- 1 2 W- 1 2 W- 1 2 W- 1 2 W- 1 2 W- 1 2 W- 1 2 W- 1 2 W-8 W-8 W-8 W-8 W-8 W-8 W-8 W-8 W- 1 2 W- 1 2 W-6 W-6 W-6 W-6 W-6 W-6 W-6 W-6 W-6 W-6 W-6 W-6 W- 1 2 W- 1 2 W- 1 2 W- 1 2 W- 1 2 W-4 W-4 W-4 W-4 W-4 W-4 W-4 W-4 W-4 W-8 W-8 W- 6 W- 6 W- 6 W- 6 W- 6 W- 6 W-6 S- 8 S- 8 S- 8 S- 8 S- 8 S- 8 S- 8 S- 8 S- 8 S-12 S-12 S-12 S-12 S-12 S-12 S-12 S-12 S-12 S- 8 S-12S-12S-12 S-8S-8S-8 S- 8 S- 8 S- 8 S- 8 S- 8 S- 8 S- 8 S-18 S- 1 8 S- 1 8 S-8 S-8 S-18 S-18 S-18 S-18 S-8 S - 1 8 S - 1 8 S - 1 8 S-12 S-12 S-12 S-12 S-12 S-12 S-12 S-12 S- 1 2 S- 1 2 S- 1 2 S- 1 2 S- 1 2 S- 1 2 S- 1 2 S- 1 2 S- 1 2 S-16 S-16 S-16 S-16 S-16 S-16 S-16 S-16 S-16 S-16 LP UGE UGEUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGT UGT UGT UGT UGT U G T UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT U G E U G E UGE UGE UGE Scale: 1" = 50' 50 0 50 MB Dec 01, 2025 CI T Y O F AR K A N S A S FA Y E T T E V I L L E 4 BO L L A R D L O C A T I O N S # 1 - # 4 OV E R A L L P L A N UP P E R R A M B L E B O L L A R D I N S T A L L A T I O N P R O J E C T DELTA SCIENTIFIC C 0 R P D R A T 1 0 N.. DSC720(M) CITY OF FAYETTEVILLE DSC720(M) MANUAL HIGH SECURITY BOLLARD 35" HIGH AND A 15.25" DIAMETER RISING BOLLARD 40355 Delta Lane Palmdale, CA 93551 USA Phone:(661) 575-1100 Fax: (661) 575-1110 Quote #: JW022261 **IN ACCORDANCE WITH DEPARTMENT OF STATE SPECIFICATION FOR VEHICLE CRASH TESTING OF PERIMETER BARRIERS AND GATES SD-SDT-02.01 (APRIL 1985). REV A ASSESSMENT PER DOS SPECIFICATION: K12 7 DSC720(M)-SS MANUAL HIGH SECURITY BOLLARD SYSTEM WITH STAINLESS COVER BASIC SYSTEM CONSISTS OF. * A MANUAL BOLLARD THAT CAN BE LIFTED INTO POSITION WITH A 40-POUND PULL * COUNTERBALANCED ASSIST SYSTEM * DECORATIVE POWDER COATED -ALUMINUM CASTING (STANDARD BRONZE COLOR -OPTIONS AVAILABLE) * LATCH MECHANISM AT BOTH FULL UP AND FULL DOWN POSITION * RECESSED LIFTING HANDLE * COVERED COMPARTMENT CONTAINING HAND LATCH WITH PADLOCK HASP (PADLOCK NOT INCLUDED) * DRAIN OUTLET * COMPLETE INSTALLATION MANUAL DSC720(M) BOLLARD OPTIONS: (NOT INCI_UnFn WITH BASIC SYSTEM) SCIENTIFIC'S EXISTING WARRANTY POLICY *NOT ON GSA *ALL EQUIPMENT IS FOB FACTORY TOTAL EQUIPMENT COST DISCOUNT 15 INSTALLATION COST (Terms and Conditions Apply) Freight (if applicable) GRAND TOTAL (Quote is valid 45 days from 00/00/00) SUBTOTAL WITH DISCOUNT = $164,062.58 TAX (9.75%) = $15,996.10 TOTAL = $180, 058.68 LEAD TIME: 10-12 WEEKS $ 121,698.65 $ 122,261.65 18, 339.25 NA $ 6,800.00 110 722.40 2/2/2026 DELTA SCIENTIFIC COR P❑ R A T I O N,, DSC600 CITY OF FAYETVILLE FIXED PLACED REVISED 2 DSC600 HIGH SECURITY FIXED POST OR REMOVABLE SHALLOW FOUNDATION BOLLARD SYSTEM 14" FOUNDATION 40355 Delta Lane Palmdale, CA 93551 USA Phone:(661) 575-1100 Fax: (661) 575-1110 Quote# JW0206262R **IN ACCORDANCE WITH DEPARTMENT OF STATE SPECIFICATION FOR VEHICLE CRASH TESTING OF PERIMETER BARRIERS AND GATES SD-STD-02.01, REV A, MARCH 2O03 ASSESSMENT PER DOS SPECIFICATION: K12 1 DSC600-2 TWO BOLLARD ARRAY $ 18,766.39 $ 1 DSC600-3 THREE BOLLARD ARRAY Not on GSA $ 25,286.28 $ . ES: TO INCLUDE DSC650 BOLLARDS TO MEET ELEVATION REQUIRMENTS. -A FIXED POST CRASH, SHALLOW FOUNDATION TESTED BOLLARD--14" FOUNDATION * WHITE ENAMEL PAINT W/YELLOW AND BLACK WARNING TAPE (OPTIONS AVAILABLE) * FIBERGLASS AND STAINLESS STEEL CASTING OPTIONS AVAILABLE * INSTALLATION INSTRUCTIONS, START UP AND TROUBLE -SHOOTING MANUAL 5 DSC600-300 LIFT OUT BOLLARD UPGRADE (EACH TUBE) Not on GSA $ 5 DSC600-325 LIFT OUT BOLLARD LOCK HASP WITH COVER UPGRADE (EACH TUBE) Not on GC $ 5 DSC600"SSA' BRUSHED STAINLESS STEEL SLEEVE AND TURNED SS CAP PER TUBE $ *ALL EQUIPMENT IS FOB FACTORY TOTAL EQUIPMENT COST Discount 10% INSTALLATION COST (Terms and Conditions Apply) Freight (if applicable) ***COMBINED FREIGHT ON SEPARATE ORDER*** GRAND TOTAL (Quote is valid 45 days from 02/06/26) F,CERyTIEdED'Ac'7., 18,766.39 25,286.28 1,186.01 $ 5,930.03 129.57 $ 647.86 2,424.50 $ 12,122.52 $ 62,753.08 9,412.96 R 53,340.18 2/6/2026 I •k / q§ © Me «|� y " \ § 3 4 � 2 f m� 7 .. � fl S � \ �------ ------ � ƒ § @ \A/ �¢o 0 u o pa zo o=o ¢a ¢aw O Owt s E _ i sm z N\ Fcmi ok" w� moo wa Z<00 oi�F c�a zy o w-w oQ NEB o� aqua ¢w w m Tzo UFa m> u o 0 04 N mU �o v�i3z mJo zrz-, oQQ� LLi� pT7 wo QUE ZU om O a 3m m a�� _ march w� ?� aw¢ a oaf ou4 z N¢ mN Ei m wa so . < ."z in _arc oNm Qo of Fm moo z zoo w� tau Q�Ep z�a U �m m� ow~o Na ate, IF o� o�w mom NQo o0o a z wa pw a a N mow o T¢ ~ Oo Q. mE oa aw u �zao a�a¢ vi�� oYw�s �a m�z�mw z mw¢ z xa_ wo�oTE _ Z 0- oa¢ -o a °aUm z oxsoUS iQ m�z8 a moQ i wmNpNw�NawwUs� jU�m.F_aJa0000mma wY�N„oa 0 ¢ �o<zw ¢ Izu a-x¢ ¢�o o¢a>zoQ0 w. oo a zo zof a¢ "a z2 oo uz o w w a wm�piNNozJuo�3 o F,w o0o aNVO n., U aN d¢w� Um H. 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