HomeMy WebLinkAbout060-26 RESOLUTIONPage 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 60-26
File Number: 2026-347
A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF HIGH
SECURITY BOLLARDS IN THE AMOUNT OF $180,058.68 FROM DELTA SCIENTIFIC CORPORATION
AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $19,941.32
WHEREAS, the Upper Ramble hosts large gatherings and includes three corner locations where vehicular access is
possible, presenting a safety risk that warrants mitigation; and
WHEREAS, a combination of retractable and removable bollards is recommended by staff to reduce the risk of
unauthorized vehicular access to the park; and
WHEREAS, City staff evaluated multiple manufacturers and, while the products reviewed are proprietary in nature,
they differ greatly in design, specifications, foundation requirements, and operating mechanisms; and
WHEREAS, because the systems are not functionally identical and cannot be specified in a manner that would ensure
a fair and competitive bid, the use of formal competitive bidding is not practicable for this purchase; and
WHEREAS, City staff researched available manufacturers and recommend purchasing from Delta Scientific
Corporation whose quotation, totaling $180,058.68 including tax, is the lowest of the three quotes received; and
WHEREAS, in addition, Delta Scientific’s operating mechanism requires a substantially smaller footprint than
alternative systems and its foundation system can be customized to accommodate site-specific conditions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists
in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal
competitive bidding and authorizes the purchase of high security bollards in the amount of $180,058.68 from Delta
Scientific Corporation, and further approves a project contingency in the amount of $19,941.32.
PASSED and APPROVED on March 5, 2026
Approved: Attest:
_______________________________
Molly Rawn, Mayor
_______________________________
Kara Paxton, City Clerk Treasurer
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2026-347
MEETING OF MARCH 5, 2026
TO: Mayor Rawn and City Council
THROUGH: Keith Macedo, Chief of Staff
FROM: Chris Brown, Public Works Director
SUBJECT: A Resolution Waiving the Requirements of Competitive bidding and approving the
purchase of Security Bollards to be Installed at the Upper Ramble
RECOMMENDATION:
Staff recommends approval of a Resolution waiving the requirements of competitive bidding and approving the
purchase of high security bollards from Delta Scientific Corporation in the amount of $164,062.58 plus tax for a
total estimate of $180,058.68, plus a contingency in the amount of $19,941.32 for a total budget of $200,000.
BACKGROUND:
The Upper Ramble hosts large gatherings and includes three corner locations where vehicular access is
possible, presenting a safety risk that warrants mitigation. A combination of retractable and removable bollards
is recommended to reduce the risk of unauthorized vehicular access to the park.
DISCUSSION:
City staff evaluated multiple manufacturers and obtained price quotations for comparable systems. The
products reviewed are proprietary in nature and differ significantly in design, specifications, foundation
requirements, and operating mechanisms. Because these systems are not functionally identical and cannot be
specified in a manner that would ensure a fair and competitive bid, the use of formal competitive bidding is not
practicable for this purchase. Pursuant to applicable Arkansas procurement requirements, staff recommend
waiving the competitive bidding process.
City staff researched available manufacturers and recommend purchase from Delta Scientific Corporation.
Delta Scientific’s quotation, totaling $180,058.68 including tax, is the lowest of the three quotes received. In
addition, Delta Scientific’s operating mechanism requires a substantially smaller footprint than alternative
systems, and its foundation system can be customized to accommodate site-specific conditions. Staff find that
this purchase is in the best interest of the City and represents the best value.
BUDGET/STAFF IMPACT:
Funding for this purchase will be from the Sidewalk Improvements Project in the Sales Tax Capital
Improvement Fund.
ATTACHMENTS: 3. Staff Review Form, 4. Overall - 4, 5. Delta Bollard Quote for City Council
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2026-347
A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE
PURCHASE OF HIGH SECURITY BOLLARDS IN THE AMOUNT OF $180,058.68 FROM
DELTA SCIENTIFIC CORPORATION AND TO APPROVE A PROJECT CONTINGENCY IN
THE AMOUNT OF $19,941.32
WHEREAS, the Upper Ramble hosts large gatherings and includes three corner locations where
vehicular access is possible, presenting a safety risk that warrants mitigation; and
WHEREAS, a combination of retractable and removable bollards is recommended by staff to reduce
the risk of unauthorized vehicular access to the park; and
WHEREAS, City staff evaluated multiple manufacturers and, while the products reviewed are
proprietary in nature, they differ greatly in design, specifications, foundation requirements, and
operating mechanisms; and
WHEREAS, because the systems are not functionally identical and cannot be specified in a manner that
would ensure a fair and competitive bid, the use of formal competitive bidding is not practicable for this
purchase; and
WHEREAS, City staff researched available manufacturers and recommend purchasing from Delta
Scientific Corporation whose quotation, totaling $180,058.68 including tax, is the lowest of the three
quotes received; and
WHEREAS, in addition, Delta Scientific’s operating mechanism requires a substantially smaller
footprint than alternative systems and its foundation system can be customized to accommodate site-
specific conditions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the
requirements of formal competitive bidding and authorizes the purchase of high security bollards in the
amount of $180,058.68 from Delta Scientific Corporation, and further approves a project contingency in
the amount of $19,941.32.
City of Fayetteville Staff Review Form
2026-0347
Item ID
3/3/2026
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Chris Brown 2/12/2026 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of A Resolution Waiving the Requirements of Competitive bidding and approving the purchase of Security
Bollards from Delta Scientific Corporation in the amount of $164,062.58 plust tax for a total estimate of 180,058.68
to be Installed at the Upper Ramble, and approval of a contingency in the amount of $19,941.32 for a total budget
of $200,000
Budget Impact:
4470.410.8410-5814.00 Sales Tax Capital Improvements
Account Number Fund
02053.1 Sidewalk Improvements
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $2,039,095.00
Expenses (Actual+Encum)$52,726.90
Available Budget $1,986,368.10
Does item have a direct cost?Yes Item Cost $200,000.00
Is a Budget Adjustment attached?No Budget Adjustment $-
$337.00 Remaining Budget $1,786,368.10
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:
W-
6
W-
6
W-
6
W-
6
W-2 W-2
W-
1
2
W-
1
2
W-
1
2
W-
1
2
W-
1
2
W-
1
2
W-
1
2
W-
1
2
W-
1
2
W-
1
2
W-8 W-8 W-8 W-8 W-8 W-8 W-8 W-8
W-
1
2
W-
1
2
W-6
W-6
W-6
W-6
W-6 W-6 W-6 W-6 W-6 W-6 W-6 W-6
W-
1
2
W-
1
2
W-
1
2
W-
1
2
W-
1
2
W-4 W-4 W-4 W-4 W-4 W-4 W-4 W-4 W-4
W-8 W-8
W-
6
W-
6
W-
6
W-
6
W-
6
W-
6
W-6
S-
8
S-
8
S-
8
S-
8
S-
8
S-
8
S-
8
S-
8
S-
8
S-12 S-12 S-12 S-12 S-12 S-12 S-12 S-12 S-12
S-
8
S-12S-12S-12
S-8S-8S-8
S-
8
S-
8
S-
8
S-
8
S-
8
S-
8
S-
8
S-18
S-
1
8
S-
1
8
S-8
S-8
S-18
S-18
S-18
S-18
S-8
S
-
1
8
S
-
1
8
S
-
1
8
S-12 S-12 S-12 S-12 S-12 S-12 S-12 S-12
S-
1
2
S-
1
2
S-
1
2
S-
1
2
S-
1
2
S-
1
2
S-
1
2
S-
1
2
S-
1
2
S-16
S-16
S-16
S-16
S-16
S-16
S-16 S-16 S-16 S-16
LP
UGE UGEUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGT
UGT
UGT UGT UGT
U
G
T
UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT UGT
U
G
E
U
G
E
UGE UGE UGE
Scale: 1" = 50'
50 0 50
MB
Dec 01, 2025
CI
T
Y
O
F
AR
K
A
N
S
A
S
FA
Y
E
T
T
E
V
I
L
L
E
4
BO
L
L
A
R
D
L
O
C
A
T
I
O
N
S
#
1
-
#
4
OV
E
R
A
L
L
P
L
A
N
UP
P
E
R
R
A
M
B
L
E
B
O
L
L
A
R
D
I
N
S
T
A
L
L
A
T
I
O
N
P
R
O
J
E
C
T