HomeMy WebLinkAbout2026-03-10 - Agendas - Final
1
Water, Sewer, and Solid Waste Committee
10 March 2026
5:30 P.M. City Hall Room 101
(Or immediately following City Council Agenda Session)
Committee: Council Member Teresa Turk, Council Member Mike Wiederkehr, Council
Member Scott Berna, Council D’Andre Jones
Copy to: Mayor Molly Rawn, Keith Macedo, Steve Dotson, Kara Paxton, Kit Williams, Chris
Brown, Alan Pugh, Jonathan Curth, Terry Gulley, Peter Nierengarten, Brian Pugh,
Corey Granderson, Drake Vineyard, Aaron Watkins, Cody Ashworth, Scott
Murphy, Brian Rowland
From: Tim Nyander, Utilities Director
______________________________________________________________________
CALL TO ORDER
UPDATES
PRESENTATIONS:
1. Overview of February’s WRRF Monthly Operations
Scott Murphy – WRRF Project Manager, Inframark
2. Overview of February’s Water & Sewer Operations
Tim Nyander – Utilities Director
OLD BUSINESS:
3. Water & Sewer Rate Study and Impact Fee Study Update –
Discussion of Senior Discount
Stephen Dotson – Chief Financial Officer
INFORMATION ONLY
4. West Transmission Waterline Update
Corey Granderson – Utilities Engineer
INFORMATION ONLY
2
5. 120Water Service Renewal (Lead and Copper Rule)
EPA revised the Lead and Copper Rule in 2021. This rule is known as the Lead and Copper
Rule Revisions (LCRR). It improves the protection of children and communities from lead
exposure by sampling schools and daycare facilities, removing lead service lines, and
empowering communities through public education. The LCRR established a compliance
deadline of October 16, 2024, for water systems to complete their initial service line inventories,
which Fayetteville completed successfully. EPA announced on December 16, 2021, that they
will begin developing a new regulation, the Lead and Copper Rule Improvements (LCRI), to
strengthen key elements of the LCRR. These new requirements revolve around additional
sampling in key areas of the water system with deadlines beginning in 2027.
Resolution 114-24 approved a contract with 120Water for LCRR Inventory compliance
assistance using a cloud-based database and web map which must be kept available online for
the public to view if desired. Resolution 222-24 approved Amendment No. 1 associated with
required mailing and notification services related to this inventory. Amendment No. 2 will provide
funds for continuing support of the web-based inventory map and will be expanded to provide
sampling assistance on an as-needed basis to supplement city staff efforts.
The existing service contract is based on annual fees and this amendment will similarly be an
annual fee comprised of base fees for the software service, inventory management, sampling
management, and a per-sample fee for the compliance sampling. The fee for Amendment No. 2
is $84,500.00 for a term starting 4/2/26 through 4/1/27.
Staff recommends approval of Amendment No. 2 to the Professional Services Agreement with
120 Water Audits, Inc. (120Water) for additional services related to water service line inventory
compliance in the amount of $84,500.00 for one-year.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION
FOR APPROVAL
NEW BUSINESS:
6. 30% Design for Highway 612 East Relocations
ArDOT has notified the City of Fayetteville to relocate water infrastructure in the vicinity of the
Highway-264 and Primrose Lane intersection in Springdale, AR. ArDOT is planning a new
section of Interstate-612 (also called the Springdale Bypass) to connect to Highway-412 near
Beaver Lake. After receiving this notification, a formal selection committee was held on
November 6, 2025 at which McClelland Consulting Engineers was selected for contract
negotiations (RFQ 25-01, Selection 17).
The project scope includes relocation of approximately 1,800 linear feet of 36 inch and 1,800
linear feet of 42-inch water transmission line. Due to necessary realignments it is estimated the
total length of the replacement will be up to 8,000 linear feet. Much of this project appears to be
reimbursable to the City by ArDOT, however preliminary engineering must be completed first to
determine exact qualifications. Afterwards, a formal relocation agreement will be presented to
the City Council outlining the terms of reimbursement. This engineering services agreement will
include survey, preliminary engineering design, and cost estimations. Future amendments will
be necessary for the design to be finalized and bidready.
3
Staff recommends approval of an engineering services agreement with McClelland Consulting
Engineers, Inc. for professional services associated with ArDOT Project 012366 Utility
Relocations in the vicinity of Highway-264 and future Interstate-612 in an amount not to exceed
$634,940.00
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION
FOR APPROVAL
7. Garver Design of Noland WRRF Upgrades – 30% to 100% and Bid Ready
The City completed a year-long master planning effort at the end of 2024 for the Noland WRRF,
one of two wastewater treatment plants owned by the City of Fayetteville. This master plan,
completed by Garver, took a comprehensive and in-depth look at the facility’s performance and
condition, both now and into the future. The most immediate improvements recommended by
the plan were facility/equipment replacements associated with aging and deteriorating unit
treatment processes such as new/increased influent pumping, aeration technology replacement,
secondary clarifier rehab, headworks expansion, and tertiary filtration technology changes. The
Phase 1 improvements are anticipated to take 5-years to implement, with an estimated total
cost of approximately $98MM.
Garver was selected (RFQ 25-01, Selection #5) to provide engineering design services for this
project and will soon be complete with 30% preliminary design effort. Amendment No. 2 will
expand the design scope to the 100%, bid-ready level for all components of the project.
Staff recommends approval of Amendment No. 2 to the Engineering Services Agreement with
Garver, LLC in the amount of $4,902,800.00 for final engineering design of master-plan
recommended improvements to the Noland Water Resource Recovery Facility (WRRF).
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION
FOR APPROVAL
8. Tommie Flowers Cost Share Update
The City entered into a cost share agreement with Tommie Flowers for a waterline extension to
develop property on East Rock Street in November of 2024 (Res. 278-24). The existing
waterline ends before fronting the properties, making water service inaccessible. A cost-share is
being requested to install a 2-inch waterline approximately 325 feet from South Willow Avenue
east toward the proposed development, and to supply water to the build site.
This updated cost share request is being requested due to a number of reasons, including a
failed attempt to coordinate utilities with other developers who have a project on the east side of
the alley from this project. The challenges related to coordinating utilities resulted in further
complications and delays. The time delay has caused the project cost to increase
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION
FOR APPROVAL
4
PRESENTATIONS
February’s WRRF Report
February’s Water & Sewer Operations Report
ATTACHMENTS
February’s WRRF Report
120Water Service Renewal
Engineering Scope Hwy 612 Relocations - McClelland
Engineering Scope, Noland Upgrades - Garver
ADJOURN
Next Water, Sewer, Solid Waste Committee meets on
Tuesday, April 14th, 2026, at 5:30 p.m.
Inframark Monthly Report
February 2026
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Table of Contents
Contents
Inframark Monthly Report .............................................................................................. 1
February 2025 ............................................................................................................... 1
Executive Summary ....................................................................................................... 3
Compliance .................................................................................................................. 4
Financial ...................................................................................................................... 5
Operations ................................................................................................................... 6
Maintenance ................................................................................................................ 7
Pretreatment .............................................................................................................. 10
Biosolids Management ................................................................................................ 14
Appendix .................................................................................................................... 16
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Executive Summary
1. Operations:
Jet aerator in Aeration Basin 1 removed for repair
Filamentous bacteria began to proliferate in the absence of sufficient
dissolved oxygen
Floating aerator was refurbished and installed in place of the failed Jet
Aerator
2. Infiltration and Inflow:
Coordinating with engineering to support the upcoming Sewer Master Plan
3. Woolsey Wet Prairie:
Annual prescribed burn completed
4. BMS:
$13,000 in income from hay, fertilizer, and residuals
5. Training:
Haz Comm
6. Industrial Pretreatment:
Approximately $118,000 in surcharges for February
7. Financial:
Project is approximately $60,000 under budget for the year
8. Personnel:
Micheal Muenich welcomed a new baby boy! His name is Thomas.
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Compliance
Paul R Noland:
The Paul R Noland facility achieved perfect permit compliance for February 2026
Westside:
The Westside facility achieved perfect permit compliance for February 2026
Biosolids Management Site (BMS):
No effluent from Noland has been used to irrigate at BMS due to sufficient rainfall
Sanitary Sewer Overflows (SSOs):
No Sanitary Sewer Overflows occurred in February 2026
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5
Financial
The Project continues to be well under budget for the Maintenance account and slightly
over budget on the Chemical account. Overall, the project is approximately $60,000 under
budget so far for the year. The 2025 Project year, Inframark finished $361,925.78 under
budget and will issue the City of Fayetteville a rebate check for that amount.
Notable Expenses:
1- $24,893.48 Oxygen
2- $6443.45 Wilo Mixer rebuilds
3- $5369.72 KSB smart pump controller
4- $4398.23 Polymer
5- $4327.24 Flygt 3hp pump
TOTAL CAP SUMMARY
2/1/2026
Budget % Complete YTD Budget YTD Actuals
Prior Year
Adjustments % Spent YTD
YTD Variance incl.
Rollover
FAYETV 347,986.01$ 16.7% 57,997.67$ 68,497.29 (19,645.36) 84.2% 9,145.74
FYTNLD 743,079.72$ 16.7% 123,846.62$ 82,428.25 (10,868.41) 57.8% 52,286.78
FYTWSD 208,963.11$ 16.7% 34,827.19$ 11,413.67 (488.75) 31.4% 23,902.27
FYTLAB 98,028.42$ 16.7% 16,338.07$ - 0.0% 16,338.07
FYTLSM 151,942.74$ 16.7% 25,323.79$ 56,747.60 (44.93) 223.9% (31,378.88)
TOTAL 1,550,000.00$ 16.7% 258,333.33$ 219,086.81$ (31,047.45) 84.8%70,293.97
TOTAL CAP SUMMARY
2/1/2026
Annual Budget % Complete YTD Budget YTD Actuals Prior Year Rollover % Spent YTD
YTD Variance incl.
Rollover
FAYETV 101,028.20$ 16.7% 16,838.03$ - 0.0% 16,838.03
FYTNLD 215,732.82$ 16.7% 35,955.47$ 73,468.79 204.3% (37,513.32)
FYTWSD 60,666.71$ 16.7% 10,111.12$ 17,825.33 176.3% (7,714.21)
FYTLAB 28,459.86$ 16.7% 4,743.31$ - 0.0% 4,743.31
FYTLSM 44,112.41$ 16.7% 7,352.07$ - 0.0% 7,352.07
TOTAL 450,000.00$ 16.7% 75,000.00$ 91,294.12$ - 121.7%(16,294.12)
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Operations
Operations staff have faced challenges maintaining adequate
dissolved oxygen in the aeration basin due to a jet aerator
failure. The installation of a floating surface aerator has
helped address this deficiency. Low dissolved oxygen
promotes the growth of filamentous bacteria, which can
cause sludge bulking, foaming, nutrient deficiencies
(especially in nitrogen or phosphorus) and septicity.
Filamentous growth also impedes sludge separation from
treated water, resulting in poor settling and a higher Sludge
Volume Index (S.V.I.) Clarifier #4 was also drained for repairs
to the draft tubes to be able to put an additional clarifier in
service.
*Pictured above, floating aerator just before being put into service
The West Side headworks screening auger has been
installed and is effectively removing grit and
screenings. Operators worked with maintenance
staff to ensure that the process was uninterrupted
during the repair. During the repair process, the
band screen, maci pumps, lipactors, and liseptors
were offline. As a result, operators had to manually
remove screenings and grit for the duration.
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Maintenance
February Activity Totals: 1046 Corrective Work Orders
490 Preventative Work Orders
57 Safety Work Orders
19 Call outs
Westside screenings auger replacement
After years of service, the screenings auger at the Westside
Treatment plant head works failed and required replacement.
Inframark’s in-house maintenance team fabricated replacement
liners from HDPE, replaced approximately 60ft of auger, and
repaired damaged sections of the stainless steel trough.
Operations staff manually removed sceenings using rakes,
shovels, and wheelbarrels 24 hrs per day for three days while the
operation was ongoing. Lastly, our PLC technicians reworked the
auger program to make it safer and more reliable.
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Noland Ozone Destruct Unit Installation
Since January of 2025 when
Inframark took over
wastewater treatment
operations, the ozone
disinfection system at the
Paul R Noland plant has been
identified as an extreme
safety hazard. Ambient
ozone concentrations near
the ozone skid would
routinely exceed 1000ppm up
to ten times per day (the
OSHA immediate threat to
life and health standard for
ozone is 5ppm). Inframark replaced the decking seals, modified our operations strategy to
protect our staff, trained and certified our staff on the use of SCBA respirators, and
immediately consulted with our engineering group and outside vendors to understand the
source of the problem. Eventually, undersized ozone destruct units were determined to be
a significant contributor to the high ambient gas levels and upgraded units were purchased
by the City for replacement- going from 25CFM
each unit to 350CFM each unit. In addition,
openings were cored into the opposite end of
the contact chambers to allow the new units to
induce a draft across the surface of the water
inside the chamber, drawing the ozone to the
destruct units. Since the installation and
commissioning, ozone levels have averaged
below 0.1ppm with a high of less than 1ppm.
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Westside Sludge Pump Replacement
The largest of the sludge pumps at the Westside treatment plant failed several years ago
and required replacement. The new unit is 19ft long and weighs over 4500lbs. Due to the
awkward location, limited accessibility, and a poor crane design by the original engineers
(limited to 2000lbs and offset to extreme end of the building), maintenance and
administrative staff spent over a week disassembling and removing the old pump, then
disassembling, transporting, and reinstalling the new pump. Since the pumps were not
exact replacements for each other, extensive modification was required to complete the
installation. The new pump has been aligned, balanced, and is currently in service.
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Jet Aerator replacement
Starting last Fall, operators at the Paul R Noland facility
noticed a reduction in the dissolved oxygen levels in
aeration basin one. Shortly thereafter, one of the air
pipes feeding the jet aerator on the northeast side of the
basin disappeared from the surface and was presumed
to have broken somewhere below the water level. In an
effort to repair the aerator, the unit was pulled from
service and only then was it apparent that the stainless
steel venturi had actually broken loose from the
submersible pump to which it was attached. The
manufacturer was immediately contacted for a solution
and is currently conducting an engineering review to
determine the root cause of the failure. In order to stop
the proliferation of filamentous organisms in the basin, Inframark refurbished an older
floating aerator pulled from obsolete inventory and installed it in the basin. Dissolved
oxygen levels returned to acceptable levels and the filament population has begun to
decline.
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Safety
After the accident in December that could have easily resulted in a fatality, a local structural
engineer was consulted and produced a report identifing the defeciencies in the davits/hoists that
were installed at aeration basins at the Paul R Noland facility. It was determined that the
anchorage for the hoist was 351% overloaded during the conditions involved when removing a
mixer. The employee involved, after spending 2 days in the hospital and missing 9 day of work,
has made a full recovery. The structural engineer’s conclusions are presented below.
“Conclusion
There are several contributing factors that led to the failure
of the anchors at the bases of the
davit cranes as well as items that did not mean the davit
crane manufacture requirements. The
primary factors are listed below:
1. Inadequate mechanical “wedging” action of an anchor.
2. Inadequate anchor embedment depth.
3. Inadequate anchor diameter (does not meet davit crane
manufacture requirements).
4. Poor quality control of anchor installation (indicated by
varying depths of installed
anchors)
This report addresses structural considerations related to the root cause of the anchorage
failure. This report does not comment on personnel safety. If any information or specification
contained in this letter disagrees with on-site findings, contact Crafton Tull.”
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Woolsey
OERI conducted their prescribed burn for
Woolsey on Friday, February 20th. The burn
took approximately 4 hours to finish.
*Pictured above, Woolsey burn, north side of the facility.
*Pictured above, fire line around wet prairie signs and markers.
*Pictured above, fire line between solar panels and Woolsey during prescribed burn
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Pretreatment
For the month of February, surcharges for Tyson have increased from the previous month.
Industrial Surcharges
Industry Flow(MG)
TSS
(mg/l) BOD(mg) Surcharge
Tyson Foods Inc. 4.40 2,410.63 2,110.63 $77,991.28
Hiland Dairy 3.24 2155 1855 $40,641.50
Total $118,632.78
Septic Charges
Hauler Loads Charges
AR Portables 18 $900
Best Jet 8 $400
Advanced
Septic 22 $1,100
ABC Quick
Pump 2 $100
Total $2,500.00
Influent Organic
BOD
Loading Loading
Month Lbs. % of Design
Jan-26 16,475 55.5
Feb-26 12,818 43.2
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Biosolids Management
Hay, fertilizer, and WTR sales were slow for the month of February.
Water Treatment Residuals, Hay, and Fertilizer Sales:
December
Sales Weight Customer Amount
Fertilizer 1.70 Bill Love 34.00
1.84 Bill Love 36.80
1.60 Bill Love 32.00
1.82 Bill Love 36.40
1.70 Bill Love 34.00
4.29 Scott Jones 85.80
1.88 Bill Love 37.60
1.76 Bill Love 35.20
2.00 Bill Love 40.00
Hay 4.90 Jeremy Dickenson 318.50
5.00 Jeremy Dickenson 325.00
4.97 Jeremy Dickenson 323.05
4.90 Jeremy Dickenson 318.50
5.00 Jeremy Dickenson 325.00
4.92 Jeremy Dickenson 319.80
4.94 Jeremy Dickenson 321.10
WTR 17.12 Beaver Water District 556.40
16.56 Beaver Water District 538.20
17.09 Beaver Water District 555.43
16.60 Beaver Water District 539.50
16.05 Beaver Water District 521.63
16.25 Beaver Water District 528.13
17.89 Beaver Water District 581.43
16.74 Beaver Water District 544.05
17.59 Beaver Water District 571.68
18.19 Beaver Water District 591.18
17.24 Beaver Water District 560.30
16.94 Beaver Water District 550.55
17.14 Beaver Water District 557.05
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15.95 Beaver Water District 518.38
20.12 Beaver Water District 653.90
16.77 Beaver Water District 545.03
15.43 Beaver Water District 501.48
16.09 Beaver Water District 522.93
17.79 Beaver Water District 578.18
$13,138.18
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Appendix
Inframark Compliance Monthly Report
Meeting
Date: Project: Fayetteville,
AR
Report Date: February 2026 Facility: West Side
WWRF
Attending:
Permit
Compliance
Monthly limit numbers have
been updated. Hach Wims
has yet to update new permit
limits for percent available.
Parameter Monthly
Actual
Monthly
Limit
Percent
Available Comments
GC Discharge, MGD 8.23
Effluent D.O., mg/L 9.30 8.70 6.90
Effluent pH, min. S.U. 7.10 6.0 18.33
Effluent pH, max. S.U. 7.24 9.00 19.56
Effluent Fecal Coliform, MPN 8.39 1,000.00 99.16
Effluent CBOD, mg/L 1.73 13.30 87.03
Effluent CBOD, lbs./ day 118.74 1,109.20 89.29
Effluent TSS, mg/L 1.05 15.00 93.00
Effluent TSS, lbs./ day 72.39 1,251.00 94.21
Effluent Ammonia, mg/L 1.21 3.70 67.23
Effluent Ammonia, lbs./ day 77.97 341.90 77.20
Effluent T-Phos, mg/L 0.19 1.00 80.80
Effluent T-Phos, lbs./ day 14.58 83.40 82.52
Effluent Nitrate, mg/L 4.45 Possible Permit Limit Pending
Influent Parameters Value Comments
Influent Flow, MGD 8.0
Influent BOD lbs./ day 10,895.2
Influent TSS lbs./ day 10,524.4
Influent Ammonia lbs./ day 1,467.2
Influent T-Phos, lbs./ day 132
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Inframark Compliance Monthly Report
Project: Fayetteville, AR
February
2026
Facility: Noland WRRF
Permit
Compliance
Parameter Monthly
Actual Monthly Limit Percent
Available Comments
White River Flow, MGD 8.38
Effluent D.O., mg/L 18.15 8.70 109
Effluent pH max, S.U. 7.4 9..0
Effluent pH min, S.U. 7.2 6.0
Effluent Fecal Coliform, MPN 15 1,000 99
Effluent Ammonia, mg/L 0.14 4.0 97
Effluent Ammonia, lbs./ day 8.4 420 98
Effluent T-Phos, mg/L 0.17 1.0
Effluent T-Phos, lbs./ day 13.10 105
Effluent CBOD, mg/L 3.1 20.0 84
Effluent CBOD, lbs./ day 276 2,102 87
Effluent TSS, mg/L 1.3 15.0 91
Effluent TSS, lbs./ day 113 1576 93
Effluent TDS, mg/L 423 500
Effluent TDS, lbs./ day 21,146 52,542
Effluent Sulfate, mg/L 67 119
Effluent Sulfate, lbs./ day 648 12,505
Effluent Nitrates, mg/L 5.3 Report
Effluent Nitrates, lbs./ day 51 Report
Influent Parameters Value Comments
Influent Flow, MGD 6.09
Influent BOD, lbs./ day 12,818
Influent TSS, lbs./ day 8,912
Influent Ammonia, lbs./ day 1,243
Influent T-Phos, lbs./ day 101
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Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 1 of 10 3/4/2026
APPENDIX A-1 – SCOPE OF SERVICES
ENGINEERING SERVICES AGREEMENT FOR THE
I-612 EAST UTILITY RELOCATIONS
1.0 General
McClelland Consulting Engineers (ENGINEER) has received a Notice of Selection from
CITY OF FAYETTEVILLE for the utility relocations associated with the A RDOT Extension
of I-612 East North of Fayetteville (Lowell) Project. The potential project would require the
CITY OF FAYETTEVILLE to relocate approximately 3,000 linear feet of both a 36-inch
ductile iron pipe (DIP) transmission main and 42-inch prestressed concrete cylinder pipe
(PCCP) transmission main near Lowell, Arkansas. As such, The ENGINEER has
established a scope of services for preliminary engineering; to establish an alignment, to
prepare easement exhibits and descriptions, to assist in obtaining easements, and to
produce conceptual plans and cost estimates for water transmission main relocations.
The final design phase and services during construction will be addressed through future
amendments to this contract.
2.0 Scope of Services
2.1 Project Management and Coordination
The ENGINEER will conduct progress meetings with the CITY OF
FAYETTEVILLE. It is assumed that progress meetings will be monthly;
however, the ENGINEER is available to meet more frequently if required.
The ENGINEER will attend up to one (1) Water and Sewer Committee
Meetings and up to three (3) meetings with other stakeholders (such as BWD
and ARDOT) at the request of the CITY OF FAYETTEVILLE.
The ENGINEER will conduct meetings with the CITY OF FAYETTEVILLE to
discuss the status of easements and land acquisition. These meetings are
anticipated to occur once the CITY OF FAYETTEVILLE begins interacting
with landowners.
The ENGINEER will conduct internal progress meetings every other week as
the project progresses.
The ENGINEER will maintain the schedule and present schedule updates to
the CITY OF FAYETTEVILLE.
The ENGINEER will prepare invoices to the CITY OF FAYETTEVILLE as the
project progresses.
Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 2 of 10 3/4/2026
2.2 GIS Services
Create and maintain ESRI GIS Project Delivery Database utilizing an
interactive web map to organize the project information and documents.
Create exhibits for initial alignments, easements, and other pertinent
information.
Create and maintain ESRI ArcGIS Field Application allowing the engineer to
collect data in the field and add it to the Project Delivery Database.
2.3 Preliminary Engineering
The ENGINEER will prepare a technical memorandum (TM) for major items
associated with the design of the relocation of the existing 36-inch and 42-inch
water transmission mains. Individual TMs will be submitted to the CITY OF
FAYETTEVILLE for review and comment as they are completed. The ENGINEER
will address review comments and finalize each TM. Upon completion of all final
TMs, the ENGINEER will compile them into a complete document and provide it
to the CITY OF FAYETTEVILLE.
The following is a list of TMs to be prepared for this project.
TM No. 1 – Alignment Study and Selection
The ENGINEER will conduct a desktop alignment study which will evaluate up
to three (3) alternative alignments that will be outside of the proposed I-612
right-of-way except for the required crossings of the right-of-way. Additionally,
design workshops will be conducted to further discuss the findings with the
CITY OF FAYETTEVILLE. Ultimately, the ENGINEER will recommend an
alignment for the relocation of the existing 36-inch and 42-inch transmission
mains, and these results will be provided within TM No. 1. The alignment study
will include the following tasks:
o Review ARDOT Preliminary Plans and subsequent design plans.
o Coordinate with other entities and utilities affected by the ARDOT Project.
o Review existing land records and evaluate proposed easements per
alignment.
o Review as-built data and record drawings of the existing transmission
mains.
o Utilize GIS to review available data from the U.S. Fish and Wildlife Service
to evaluate anticipated wetlands, endangered species, and karst features.
o Desktop review of available Geotechnical information.
o Field reconnaissance to supplement the desktop evaluation and identify
potential challenges with the proposed alignments.
o An order of magnitude cost estimate will be prepared to compare the
alternatives.
o The appraiser will assist in the alignment selection process by completing a
market study, to compare the various alignments.
Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 3 of 10 3/4/2026
TM No. 2 – Hydraulics and Transmission Main Sizing
The relocation of the existing 36-inch and 42-inch transmission mains is a large
financial undertaking. As such, the ENGINEER will evaluate the transmission
main sizing to ensure the new transmission mains provide the CITY OF
FAYETTEVILLE with a sufficient service life based on the continued growth of
Northwest Arkansas. It is anticipated that both lines will be upsized to 48-inch
diameter; however, evaluating smaller sizes and a single larger main will be
evaluated. The results of this evaluation will be provided within TM No. 2 and
will include the following tasks:
o Review the existing master plans for both the CITY OF FAYETTVILLE and
Beaver Water District (BWD).
o Coordinate with BWD on future upgrades to their system and evaluate the
implications of the size of these transmission mains.
o Coordinate with the CITY OF FAYETTVILLE on future capacity of their
system.
o Coordinate with ARDOT on reimbursement options as it relates to the size
of the relocated transmission mains.
o Perform hydraulic calculations on various sizes of new transmission mains
to review head loss with the anticipated design flow for the transmission
mains.
o Calculate anticipated operating pressures and maximum surge pressures
along the project alignment.
o Prepare hydraulic grade line exhibit along project alignment.
Provide preliminary calculations on sizing and initial recommendations on
locations of combination air valves and blow off valves.
TM No. 3 – Pipe Material and Coating
The existing 36-inch DIP and 42-inch PCCP transmission mains were installed
in the late 1960’s and early 1990’s respectively. Since that time, the industry
has seen many advances in both DIP and PCCP options, in addition, spiral
welded steel pipe (SWSP) has become a viable material option for water
transmission mains. The purpose of this memo will be to review these pipe
materials as related to the relocation of the transmission mains. Cost
implications on materials and size of transmission main will be included. The
various coating systems for the materials will be evaluated and be included in
material selection. This information will be provided within TM No. 3 and will
include the following tasks:
o Review the benefits and disadvantages of all three pipe materials; DIP,
PCCP, and SWSP including the design and installation requirements.
o Evaluate options for the connections to the existing DIP and PCCP water
transmission mains.
o Review the recommended coating systems for both the interior and exterior
of the pipe.
Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 4 of 10 3/4/2026
TM No. 4 – Pipe Design
All three (3) pipe products discussed in TM No. 3 include their own specific
design requirements that require an evaluation of a variety of factors. These
factors will be used determine the specific pipe designed for the project. For
example, DIP is generally a pressure class design where as PCCP and SWSP
include wall thickness design. This TM will evaluate the specific design aspects
for the material selected in TM No. 3. The following tasks will discuss these
factors, and will comprise TM No. 4:
o Determine pipe design on the specific material selected in TM No. 3.
o Provide recommendations based on pipe design of the selected materials
as require to move forward with final design.
o It is anticipated that TM No. 4 will be updated during final design of the
transmission main.
TM No. 5 – Preliminary Corrosion Protection
To maintain structural integrity and ensure a long service life, special attention
must be paid to corrosion protection systems. The ENGINEER will utilize the
professional expertise of Coffman Engineers to perform an evaluation of the
corrosion risk and mitigation methods relevant to these transmission mains.
The results of this analysis will comprise TM No. 5, and will include the following
tasks:
o Review alignment and materials for both existing and proposed
transmission mains, including evaluation of the interaction between the
facilities.
o Identify metallic below-grade utilities/pipelines belonging to other utility
providers. Perform preliminary evaluation to estimate likelihood of DC stray
current interference from these utilities, and coordinate with their personnel
to obtain all necessary information.
o Identify overhead high voltage transmission power line crossings and co-
locations. Perform preliminary risk assessment to estimate likelihood of AC
stray current interference and coordinate with utility personnel to obtain
necessary information.
o Determine electrical continuity bonding and electrical isolation
requirements.
o Determine corrosion monitoring (test station) requirements.
o Evaluate the need for cathodic protection (CP). If CP is warranted, provide
a description of the anticipated CP system type, locations, and
operation/maintenance considerations.
Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 5 of 10 3/4/2026
TM No. 6 – Utility Conflicts, Permit Requirements, and Constructability
Every major construction project will experience the potential of utility conflicts,
necessary permits, and constructability challenges. To aid in avoiding or
mitigating these factors, TM No. 6 will include the following tasks:
o Building on TM No. 1, coordinate with the identified major utilities
anticipated on the selected alignment, including the anticipated/proposed
relocated utilities.
o Identify potential constructability concerns, such as steep slopes, adjacent
development, and other areas of concern, then provide recommendations
on addressing those concerns.
o Determine sections of the alignment that will need to be installed in a
manner other than open cut (trenchless installation).
o Coordinate with local, state, and federal agencies to identify potential
permits required, including but not limited to ARDOT utility crossing permits,
Section 404 permit, and city/county road crossing permits.
o Provide anticipated timelines for obtaining each type of permit.
2.4 Environmental Consulting Services
o The ENGINEER will subcontract Section 404 consulting services to ECCI,
Jimmy Rogers with ECCI.
o Recommend considerations on the alignment based on an Evaluation of
Section 404 Waters of United State sand Threated and Endangered
Species per each of the three (3) alternatives in TM No. 1.
o ECCI will also provide formal delineation of Section 404 Wetlands on the
selected alignment as well as Section 404 Permitting Activates if required.
2.5 Topographic Surveys
Once TM No. 1 (Alignment Study and Selection) is completed and accepted by the
CITY OF FAYETTEVILLE, the ENGINEER will begin topographic surveys of the
selected alignment. The anticipated survey corridor will be 150-feet wide and
centered on the selected alignment. It is assumed the total length will be
approximately 4,000 linear feet, resulting in a total corridor area of approximately
14 acres.
The topographic surveys will typically include the following details listed below:
Street curb lines, asphalt edges, road crown, and visible striping.
Parking areas, light-poles, and bollards.
Buildings, sheds, and finish floor elevations.
Above ground utility fixtures and structures.
Underground utility lines as marked by utility location services.
Drainage ditches, ponds, stormwater pipes, and related structures.
Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 6 of 10 3/4/2026
Fences, gates, and driveways.
Detectable land corners and property markers.
Other features as may be visible from ground observation.
The ENGINEER will provide landowners written notification prior to beginning field work
(letter via USPS and doorhangers) to alert residents that surveyors will be in the area.
Project control points used to complete the topographic survey will be established in the
field for future use during construction. The ENGINEER will contact Arkansas 811 and
wait the allotted 48 hours prior to beginning the survey, to allow time for utilities to be field
located by the appropriate personnel. The ENGINEER will coordinate with known utility
providers to confirm the likely facilities in the project area.
2.6 Easement Acquisition
Once TM No. 1 (Alignment Study and Selection) is completed and accepted by the
CITY OF FAYETTEVILLE, The ENGINEER will begin assisting in the easement
acquisition process. It is anticipated that a maximum number of twelve (12) parcels
will be required for the project, with an anticipated width of 100-feet. The following
is a detailed scope of work for this item:
Boundary Resolution
o Records research, field research, and boundary resolution of the property
lines along the selected alignment. Boundary resolution will be limited to
property lines necessary to produce the project drawings, and any
necessary for the preparation of easement documents.
o Coordination and evaluation of title research through the services of a third-
party title research company.
o Prepare parcel exhibits and legal descriptions of both permanent
easements and temporary construction easements.
o Exhibit maps and descriptions will be prepared for up to 12 parcels. Exhibit
maps will show any easements needed for each parcel, and will be
accompanied by separate descriptions for each area. This scope includes
one update to the documents for each easement, based on field conditions
or property owner concerns. Updates will not be made without the direction
of the CITY OF FAYETTEVILLE.
Appraisal Services
o Appraisals will be completed by a third-party Appraiser and reviewed by the
ENGINEER.
o If applicable, the ENGINEER will evaluate the third-party appraisals in
comparison to available ARDOT appraisals.
o The appraisals will be provided to the CITY OF FAYETTEVILLE for review.
o It is anticipated that a maximum of 12 appraisals will be required.
Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 7 of 10 3/4/2026
Property Owner Coordination and Negotiation
o Preparation of draft offer letters including relevant easement exhibits and
descriptions will be submitted to the CITY OF FAYETTEVILLE for review
and use. It is anticipated that the CITY OF FAYETTEVILLE will share the
offer letters directly with property owners.
o Coordination with property owners as needed to explain and describe the
required easements.
o Coordination with the CITY OF FAYETTEVILLE land agents as required to
assist in acquiring the easements.
o Assist the CITY OF FAYETTEVILLE in negotiating with property owners to
finalize easements needed for this project.
2.7 Geotechnical Investigation
The ENGINEER will conduct a detailed geotechnical investigation along the
selected project alignment. The following is a detailed scope of work for this item:
Geotechnical Exploration and Field Services
o Up to eight (8) geotechnical borings along the selected route.
o Boring locations will be strategically placed across the project alignment and
at significant crossing locations in an effort to provide sufficient subsurface
information for the design of the proposed water transmission main
relocations.
o Borings will be generally located at a consistent distance along the
alignment and at anticipated trenchless installation locations.
o Target depth is anticipated at 20 feet below existing surface elevations
except for trenchless installation locations, which may require depth that
exceeds 30 feet depending on the roadway plans.
o The borings will utilize auger drilling techniques to advance to their
respective target depths or until materials resulting in auger refusal are
encountered; at that point, rock coring will be utilized.
o Soil sampling will occur at each location. The soil sampling methods will
utilize a two-inch diameter split-spoon sampler using the continuous soil
sampling method by means of Standard Penetration Testing (SPT) to 10
feet and every 5 feet thereafter. Soil sampling will be conducted in general
accordance with ASTM D1586 - Standard Test Method for Standard
Penetration Test (SPT) and Split-Barrel Sampling of Soils.
o Groundwater observations will be made at the time of drilling and prior to
backfilling. Long-term groundwater monitoring will be completed at up to
two (2) locations with the installation of up to two (2) piezometers. These
piezometers will be monitored approximately every two weeks.
Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 8 of 10 3/4/2026
o Boreholes will be backfilled the same day they are drilled, following best
practice guidelines. The ENGINEER will make every reasonable effort to
minimize the waste generated, and the disturbance to the site. Project
borings conducted in pavement areas will be patched with like materials
following completion of the boring. The ENGINEER will not be held
accountable for complete site restoration including landscaping and/or
grading.
Laboratory Testing and Analysis
o Laboratory analysis will be performed on the recovered samples to
determine the engineering properties of the project soil strata. Laboratory
testing will be conducted in accordance with all relevant American Society
for Testing and Materials (ASTM) designations.
o Additional third-party laboratory testing will be performed on recovered
samples for corrosion potential, which will include testing for soil resistivity,
pH, sulfates, chlorides, sulfides, and redox potential.
Geotechnical Report
o The ENGINEER will develop a written geotechnical report to include the
following scope items:
o Site Description.
o Detailed Evaluation of Subsurface Conditions.
o Seismic Considerations.
o Lateral Earth Pressures.
o Groundwater Conditions.
o In-Situ Rock Properties and Elevations.
o Additional items may include frost penetration depth, wet weather
construction considerations, and recommended construction monitoring.
o The final report will be submitted to the CITY OF FAYETTEVILLE, and
findings from this report will also be incorporated into the relevant
preliminary design items.
2.8 Conceptual Plans
Once TM No. 1 has been completed and accepted by the CITY OF
FAYETTEVILLE, the ENGINEER will prepare conceptual design plans to an
approximate 15% completion level. Plan sheets will be set up to a 1” = 40’
horizontal scale. The preliminary plans will at a minimum include the following
information:
Proposed alignment and stationing.
Proposed permanent and temporary construction easements.
Wetlands and other Waters of the US identified in Task 2.4.
Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 9 of 10 3/4/2026
Topographic features obtained in Task 2.5.
Utility information obtained in Task 2.5.
Property boundaries, existing and proposed easements, and ownership
information obtained in Task 2.6.
Geotechnical bore locations from Task 2.7.
Anticipated trenchless installation locations.
Existing ground elevations along the centerline of the proposed alignment.
Preliminary locations of isolation valves, combination air valves, and blow off
valves.
The conceptual plans will be submitted to the CITY OF FAYETTEVILLE for review
and comment. It is anticipated that a design workshop will be conducted for the
CITY OF FAYETTEVILLE and the ENGINEER to discuss the comments. The
ENGINEER will subsequently address review comments and submit final
conceptual plans to the CITY OF FAYETTEVILLE.
Additionally, the ENGINEER will prepare a conceptual opinion of probable
construction cost based on the conceptual plans, which will be submitted with the
final conceptual plans.
3.0 Project Deliverables
Access to the GIS web map for viewing the compiled content.
Draft Technical Memoranda – PDF copy of each TM.
Final Technical Memoranda – PDF and one (1) hard copy of all compiled
TMs.
Parcel exhibits and legal descriptions for permanent and temporary
construction easements – PDF copies of each parcel.
Draft offer letters – PDF copies for each parcel.
Wetlands Delineation Report – PDF copy.
Appraisals for each parcel – PDF copies of each parcel.
Geotechnical Report – PDF copy.
Draft Conceptual Plans – PDF copy.
Final Conceptual Plans – PDF copy.
Conceptual Opinion of Probable Construction Costs – PDF copy.
Additional deliverables may be provided in electronic form upon request by the
CITY OF FAYETTEVILLE.
Appendix A-1 – Scope of Services – I-612 East Utility Relocations
Page 10 of 10 3/4/2026
4.0 Compensation
In consideration of the performance of the foregoing services by the ENGINEER,
the CITY OF FAYETTEVILLE will provide to the ENGINEER compensation as
follows:
Compensation will be paid to the ENGINEER on the basis of ENGINEER’s
standard hourly rates in effect at the time the work is performed, plus
reimbursable expenses. A task hour fee breakdown is provided as Appendix
A-2. ENGINEER’s current rate schedule is attached hereto as Appendix A-3.
The maximum not-to-exceed for will be $634,940.
5.0 Project Schedule
The ENGINEER will begin work immediately upon receipt of a Notice to Proceed
(NTP).
6.0 Additional Future Services
ENGINEER would be pleased to offer additional future services for this project.
These could potentially include the following:
Final Design Plans, Details, and Technical Specifications.
Additional Environmental Services, such as cultural resources surveys and
threatened and endangered species evaluations.
Permitting through ARDOT and other local jurisdictions.
Contract Documents and Bid Phase Services.
Construction Phase Services.
Other Professional Services as Requested.
The scope for these future additional services would be defined by the ENGINEER and
CITY OF FAYETTEVILLE, and may be authorized under future amendment(s) to this
Agreement.
APPENDIX A-2
City of Fayetteville - 612E Transmission Line Relocation
Preliminary Design
Personnel Hour Fee Estimate
3/4/2026
Task Description Principal
Sr. Project
Manager
Project
Manager
Project
Engineer
Project
Designer
CAD/GIS
Technician
Admin
Support
Reg. Land
Surveyor
Survey
Technician
Field Survey
Crew
Lab
Tech I
Lab
Tech II
Geotech
Engineer Extended Cost
City of Fayetteville Progress Meetings 12.00 32.00 32.00 64.00 $25,520.00
Water & Sewer Committee Meetings (1 assumed) 4.00 6.00 10.00
$4,240.00
Other Stakeholder Meetings (3 total assumed) 12.00 18.00 16.00 8.00 $11,460.00
Conduct Meetings with the City After Interaction with Landowners 16.00 16.00 16.00 $8,960.00
Internal Progress Meetings and Coordination 48.00 16.00 16.00 32.00 $20,160.00
Subtotal Labor Hours / Fee - Task 2.1 28.00 120.00 0.00 90.00 104.00 0.00 32.00 0.00 0.00 0.00 0.00 0.00 0.00 $70,340.00
Mileage $500.00
Subtotal Reimbursable Expenses - Task 2.1 $500.00
Total Task 2.1 - Project Management and Coordination 28.00 120.00 0.00 90.00 104.00 0.00 32.00 0.00 0.00 0.00 0.00 0.00 0.00 $70,840.00
Create and Maintain ESRI GIS Project Delivery Database 80.00 $10,400.00
Create GIS Level Exhibits 2.00 8.00 40.00 $6,820.00
Create and Maintain ESRI ArcGIS Field Maps Application 32.00 $4,160.00
Subtotal Labor Hours / Fee - Task 2.2 0.00 2.00 0.00 0.00 8.00 152.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $21,380.00
Software $2,000.00
Subtotal Reimbursable Expenses - Task 2.2 $2,000.00
Total Task 2.2 - GIS Services 0.00 2.00 0.00 0.00 8.00 152.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $23,380.00
Alignment Study and Selection 8.00 60.00 8.00 160.00 240.00 30.00 20.00 $85,380.00
Hydraulics and Transmission Main Sizing 16.00 4.00 20.00 50.00 10.00 8.00 $17,300.00
Pipe Material and Coating 24.00 4.00 30.00 50.00 8.00 $19,700.00
Pipe Thickness Design 16.00 4.00 20.00 40.00 8.00 $14,600.00
Preliminary Corrosion Protection 4.00 4.00 10.00 8.00 $3,880.00
Utility Conflicts, Permit Requirements, and Constructability 4.00 24.00 16.00 40.00 20.00 8.00 $18,760.00
Subtotal Labor Hours / Fee - Task 2.3 12.00 144.00 20.00 250.00 430.00 60.00 60.00 0.00 0.00 0.00 0.00 0.00 0.00 $159,620.00
O'Brien Right of Way Valuation $5,000.00
ECCI $5,000.00
Coffman Engineers $20,000.00
Mileage $250.00
Subtotal Reimbursable Expenses - Task 2.3 $30,250.00
Total Task 2.3 - Preliminary Engineering 12.00 144.00 20.00 250.00 430.00 60.00 60.00 0.00 0.00 0.00 0.00 0.00 0.00 $189,870.00
Environmental Consulting Services 2.00 2.00 8.00 8.00 $3,000.00
Subtotal Labor Hours / Fee - Task 2.4 0.00 2.00 0.00 2.00 8.00 8.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $3,000.00
ECCI $6,500.00
Subtotal Reimbursable Expenses - Task 2.4 $6,500.00
Total Task 2.4 - Environmental Consulting Services 0.00 2.00 0.00 2.00 8.00 8.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $9,500.00
Topographic Surveys 4.00 8.00 24.00 8.00 80.00 200.00 $48,720.00
Subtotal Labor Hours / Fee - Task 2.5 0.00 4.00 0.00 8.00 24.00 0.00 0.00 8.00 80.00 200.00 0.00 0.00 0.00 $48,720.00
Utility Locates (Arkups)$500.00
Subtotal Reimbursable Expenses - Task 2.5 $500.00
Total Task 2.5 - Topographic Surveys 0.00 4.00 0.00 8.00 24.00 0.00 0.00 8.00 80.00 200.00 0.00 0.00 0.00 $49,220.00
Estimated Reimbursable Expenses/Subconsultants
Task 2.1 - Project Management and Coordination
Task 2.2 - GIS Services
Estimated Reimbursable Expenses/Subconsultants
Estimated Reimbursable Expenses/Subconsultants
Task 2.3 - Preliminary Engineering
Task 2.4 - Environmental Consulting Services
Task 2.5 - Topographic Surveys
Estimated Reimbursable Expenses/Subconsultants
Estimated Reimbursable Expenses/Subconsultants
Page 1 of 2
APPENDIX A-2
City of Fayetteville - 612E Transmission Line Relocation
Preliminary Design
Personnel Hour Fee Estimate
3/4/2026
Task Description Principal
Sr. Project
Manager
Project
Manager
Project
Engineer
Project
Designer
CAD/GIS
Technician
Admin
Support
Reg. Land
Surveyor
Survey
Technician
Field Survey
Crew
Lab
Tech I
Lab
Tech II
Geotech
Engineer Extended Cost
Boundary Resolution
Records Research 12.00 120.00 $15,000.00
Title Research 4.00 80.00 $9,400.00
Prepare Parcel Exhibits and Legal Descriptions 4.00 24.00 48.00 24.00 192.00 $35,320.00
Appraisal Services
Coordination with Appraiser and City of Fayetteville 6.00 32.00 $5,980.00
Evaluate and review appraisals 2.00 20.00 $3,300.00
Property Owner Coordination and Negotiation
Preparation of draft offer letters 20.00 48.00 $7,600.00
Coordination with property owners 24.00 24.00 80.00 $21,280.00
Coordination and assitance with City of Fayetteville Land Agents 24.00 24.00 80.00 $21,280.00
Subtotal Labor Hours / Fee - Task 2.6 0.00 60.00 0.00 48.00 256.00 48.00 48.00 40.00 392.00 0.00 0.00 0.00 0.00 $119,160.00
Title Research Agent ($400 per tract, 12 assumed) $4,800.00
O'Brien Right of Way Valuation ($4000 per parcel, 12 assumed) $48,000.00
Mileage $250.00
Subtotal Reimbursable Expenses - Task 2.6 $53,050.00
Total Task 2.6 - Easement Acquisition 0.00 60.00 0.00 48.00 256.00 48.00 48.00 40.00 392.00 0.00 0.00 0.00 0.00 $172,210.00
Geotechnical Exploration and Field Services 1.00 4.00 8.00 40.00 40.00 $9,650.00
Lab Testing & Analysis (see below)1.00 2.00 4.00 $1,150.00
Geotechnical Report 2.00 2.00 4.00 60.00 40.00 $13,600.00
Subtotal Labor Hours / Fee - Task 2.7 0.00 4.00 0.00 8.00 16.00 0.00 0.00 0.00 0.00 0.00 40.00 100.00 40.00 $24,400.00
Equipment Mobilization (assumed 1 truck rig @ $400, 2 track rig @ $800 each) $2,000.00
Boring Setup (8 bores @ $50 each) $400.00
SPT Auger Drilling (assumed 100 linear foot (LF) @ $15 per LF) $1,500.00
Water-Based Rock Coring (Diamond Bit) (assumed 100 LF @ $45/LF) $4,500.00
Install Piezometers (2 @ $600 each) $1,200.00
Piezometer Readings (15 @ $300 each) $4,500.00
In-House Laboratory Testing (Moisture Content, Atterberg Limits, Gradation, Comp. Strength of Rock Cores) $5,000.00
Third Party Laboratory Testing (Soil Resistivity, pH, Sulfates, Chlorides, Sulfides, Redox Potential) $6,000.00
Pavement Patching (assumed 2 patches @ $50 each) $100.00
Diamond Rock Bits (assumed 1 bits @ $700 each)$700.00
Subtotal Reimbursable Expenses - Task 2.7 $25,900.00
Total Task 2.7 - Geotechnical Investigation 0.00 4.00 0.00 8.00 16.00 0.00 0.00 0.00 0.00 0.00 40.00 100.00 40.00 $50,300.00
Setup Plans 4.00 4.00 40.00 $6,440.00
Incorporate Proposed Easements 2.00 4.00 20.00 32.00 $8,140.00
Incoporate Wetlands Information 4.00 8.00 8.00 $2,840.00
Incorporate Survey Data (Topographic, Utilities, Boundary)4.00 8.00 40.00 $7,000.00
Incorporate Geotechnical Information 1.00 2.00 4.00 8.00 $2,190.00
Proposed Alignment , Stationing, and Existing Ground Profile 2.00 16.00 24.00 60.00 $14,380.00
Preliminary Locations of Valves (Isolation, Combination Air, Blow off)2.00 4.00 8.00 20.00 $4,900.00
Anticipated Trenchless Installation Locations 1.00 2.00 4.00 12.00 $2,710.00
QA/QC 4.00 8.00 8.00 4.00 10.00 20.00 $9,320.00
Address City of Fayetteville Comments 8.00 10.00 20.00 40.00 $11,700.00
Subtotal Labor Hours / Fee - Task 2.8 4.00 24.00 8.00 54.00 110.00 280.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $69,620.00
$0.00
Subtotal Reimbursable Expenses - Task 2.8 $0.00
Total Task 2.8 - Conceptual Plans 4.00 24.00 8.00 54.00 110.00 280.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $69,620.00
GRAND TOTAL PRELIMINARY DESIGN 44.00 360.00 28.00 460.00 956.00 548.00 140.00 48.00 472.00 200.00 40.00 100.00 40.00 $634,940.00
Estimated Reimbursable Expenses/Subconsultants
Estimated Reimbursable Expenses/Subconsultants
Estimated Reimbursable Expenses/Subconsultants
Task 2.8 - Conceptual Plans
Task 2.7 - Geotechnical Investigation
Task 2.6 - Easement Acquisition
Page 2 of 2
Chief Draftsman $120.00 - $130.00
Clerical $55.00 - $95.00
Construction Observer $85.00 - $170.00
Crew Support $65.00 - $95.00
Draftsman $85.00 - $145.00
Environmental Scientist / Designer $125.00 - $150.00
Geotech Driller $65.00 - $120.00
Geotech Engineer $130.00 - $240.00
Human Resources / Payroll $90.00 - $120.00
Landscape Architect $90.00 - $170.00
Media Specialist $85.00 - $105.00
Principal $215.00 - $280.00
Project Accountant $100.00 - $185.00
Project Designer $100.00 - $165.00
Project Designer - Intern $85.00 - $125.00
Project Engineer $155.00 - $180.00
Project Manager $140.00 - $250.00
Registered Land Surveyor $125.00 - $175.00
Senior Project Manager $225.00 - $250.00
Soils Lab Technician $75.00 - $150.00
Specification Writer $90.00 - $150.00
Structural Engineer $140.00 - $270.00
Survey - GPS $75.00 - $130.00
Survey Crew - Three Man $215.00 - $250.00
Survey Crew - Two Man $160.00 - $185.00
Survey Field - One Man $75.00 - $130.00
Survey Technician $85.00 - $145.00
Mileage Rate .75 per Mile
Expenses At Cost
January 1, 2026
* Standard Hourly Rates
* Standard Hourly Rates may be adjusted annually in accordance with
the normal salary review practices of McClelland Consulting Engineers.
APPENDIX A-3
Contract Amendment No. 02 1 of 7
Fayetteville Noland WRRF Phase I Improvements Garver Project No. W01-2401736
AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
City of Fayetteville, Arkansas
Fayetteville, AR
Project No. W01-2401736
CONTRACT AMENDMENT NO. 02
This Contract Amendment No. 02 (“Amendment”), effective on the date last written below, shall amend
the original contract between the City of Fayetteville, Arkansas (Owner) and Garver, LLC (Garver),
dated May 6, 2025, referred to in the following paragraphs as the “Agreement.”
This Amendment adds professional services for the Fayetteville Noland Water Resource Recovery
Facility (WRRF) Phase 1 Improvements Project.
The Agreement is hereby modified as follows:
APPENDIX A – SCOPE OF SERVICES
Appendix A of the Agreement is modified as follows:
TASK 1.2 – FINAL DESIGN PROJECT MANAGEMENT AND QUALITY ASSURANCE
1.2 Garver will continue providing project management and quality assurance services for
final design services. This will include:
• Updating project work plan,
• Updating project schedule as required,
• Maintaining action item and decision logs,
• Coordinating with regulatory agencies,
• Conducting project team meetings,
• Conducting technical review committee meetings,
• Preparing monthly invoicing.
TASK 8 – FINAL DESIGN
Based upon the results of the approved preliminary design (30%) by the Owner, Garver will develop
90%, and 100% level design plans, specifications, and OPCC to support design of the included
elements in the Preliminary Design (30%) Garver will also develop the ADEE Construction Permit and
Permit Modification Application, conformed Drawings, Details, and Specifications to support design of
the included elements in the Preliminary Design (30%).
8.1. Garver will lead a 60% review workshop at the Owner’s office to solicit comments and
feedback from the Owner. The workshop will serve a milestone design review charette.
Garver will provide a design update of each work area, solicit feedback from project
stakeholders, and request direction or decisions of the Owner where required to complete
Contract Amendment No. 02 2 of 7
Fayetteville Noland WRRF Phase I Improvements Garver Project No. W01-2401736
the design. Decisions and actions will be documented in the meeting minutes. There will
not be formal 60% submittal package.
8.2. Garver will develop 90% Drawings, Details, and Technical Specifications for the project.
These plans will represent a 90% level of design. The 90% plans will be developed in
accordance with applicable and appropriate code requirements. The 90% submittal will
include “front-end” contract documents utilizing EJCDC contract documents for one (1)
construction contract, with up to three (3) deductive alternatives. Garver will lead a 90%
review workshop at the Owner’s office to solicit comments and feedback from the Owner.
8.3. Garver will furnish OWNER, when requested, the engineering data and graphics necessary
for applications for routine permits, submittals, and approvals required by local, state, and
federal authorities, and assist Owner in consultations with appropriate authorities. Garver
will coordinate and meet with applicable regulatory agencies , which may include but are
not limited to the ADEE.
8.4. Garver will prepare and submit an ADEE NPDES Permit Application for a construction
permit. Garver will prepare a construction Stormwater Pollution Prevention Plan (SWPPP),
including erosion control plans and details. As required, Garver will pay any review fee as
a reimbursable expense as part of this agreement. Estimate review fees will be included
as part of the Garver Fee.
8.5. Garver will prepare and submit an ADEE NPDES Permit Application for permit modification
to accommodate the disinfection upgrades. Garver will pay any review fee as a
reimbursable expense as part of this agreement as required.
8.6. Garver will develop Permit Application submittal package for Arkansas Department of
Health and ADEE Construction Permit Application. These plans will be to a 90% level and
will be signed and sealed per ADH and ADEE application requirements.
8.7. Garver will develop 100% Drawings, Details, and Technical Specifications. These plans
will represent a 100% level of design. The 100% plans will be developed in accordance
with applicable and appropriate code requirements. The 100% submittal will include “front-
end” contract documents utilizing EJCDC contract documents for one (1) construction
contract, with up to three (3) deductive alternatives. Garver will lead a 100% review
workshop at the Owner’s office to solicit comments and feedback from the Owner.
8.8. Garver will provide the following deliverables:
(a) 90% Drawings, Details, Front-End and Technical Specifications as a
searchable and bookmarked PDF.
(b) 100% Drawings, Details, Front-End and Technical Specifications as a
searchable and bookmarked PDF.
(c) ADEE Construction Permit Application with Signed and Sealed Drawings and
Specifications as a searchable and bookmarked PDF and one (1) half -size
hard copy.
Contract Amendment No. 02 3 of 7
Fayetteville Noland WRRF Phase I Improvements Garver Project No. W01-2401736
TASK 9 – SUE SURVEY & COORDINATION
9.1 Garver will assist the City of Fayetteville in Subsurface Utility Exploration (SUE) services
to support final design efforts, including utility designation and location to identify and map
underground utilities that may impact the proposed improvements. This survey will be tied
to the Owner’s control network. Garver will provide approximate location of utilities that
require SUE, the Owner will provide the labor and excavation equipment to expose the
utility, Garver will provide survey services to document the location of found utilities.
TASK 10 – BIDDING
The bid award basis will be based on competitive sealed proposals. The scope of services assumes
the bidding period for bidders is 60 calendar days. During the bidding period phase of the project,
Garver will:
(a) Prepare issued for bidding Drawings, Details, and Technical Specifications
as a searchable and bookmarked PDF.
(b) Conduct contractor engagement during final design prior to 90% submittal.
(c) Support the Owner staff in advertisement for bids via competitive sealed
proposal bidding method.
(d) Post construction contract documents to G arver’s online plan room, or
Owner’s preferred online platform.
(e) Support the contract documents by preparing addenda as appropriate.
(f) Participate in a pre-bid meeting.
(g) Prepare pre-bid meeting minutes. Following Owner authorization, post the
pre-bid meeting minutes with attendance record on Garver’s online plan
room, or Owner’s preferred online platform.
(h) Participate and chair a construction site tour by interested pre-bid meeting
attendees and other interested parties.
(i) Support the Owner in generating the evaluation matrix for evaluating
submitted proposals. After completion of the evaluation and associated
scoring, Garver will support the Owner in evaluating proposals and
recommend award.
(j) Attend and participate in reporting recommendation of award to the Water
and Sewer Commission.
(k) Prepare construction contracts.
(l) Prepare conformed documents.
Contract Amendment No. 02 4 of 7
Fayetteville Noland WRRF Phase I Improvements Garver Project No. W01-2401736
EXTRA WORK
The following items are not included under this agreement but will be considered as extra work:
(a) Revisions, due to changed conditions, after OWNER approval and G arver completion of
final documents.
(b) Submittals or deliverables in addition to those listed herein.
(c) Pilot testing.
(d) Independent construction materials testing outside of this contract.
(e) Video inspections and/or pipeline cleaning.
(f) Wastewater flow monitoring.
(g) Environmental Handling and Documentation, including wetlands identification or
mitigation plans or other work related to environmentally or historically (culturally)
significant items.
(h) Risk assessments and Emergency Response Plans in accordance with America’s Water
Infrastructure Act.
(i) Rate studies.
(j) Operations and maintenance services.
(k) Financial services.
(l) Receiving Stream Modeling.
(m) Any construction related services outside those specifically stated above.
Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the
Owner and Garver.
Contract Amendment No. 02 5 of 7
Fayetteville Noland WRRF Phase I Improvements Garver Project No. W01-2401736
SCHEDULE
Garver shall begin work under this agreement within ten (10) days of a Notice to Proceed and shall
complete the work in accordance with the schedule below:
Phase Description Calendar Days Anticipated
Completion Date
Task 1 – Project Management and
Quality Assurance Project Duration May 28, 2025
Task 1.1 – Preliminary Design Project
Management Preliminary Design Project Duration -
Task 1.2 – Final Design Project
Management Final Design Project Duration -
Task 2 – Submit Draft 10% Design
Report 120 days after Kickoff meeting September 26, 2025
Task 2 – 10% Design Workshop 14 days after draft 10% Design Report
Submittal October 10, 2025
Task 2 – Submit Final 10% Design
Report 14 days after 10% design workshop October 24, 2025
Task 3 – CMAR Solicitation /
Determination 90 days from NTP for this Task
Task 4 – CMAR Onboarding
(REMOVED FROM AGREEMENT) 45 days from CMAR selection
Task 5 – Preliminary Design 120 days from NTP for this Task February 5, 2026
Task 5 – Preliminary Design Workshop 14 days after Draft Preliminary Design February 19, 2026
Task 6 – Survey 60 days from NTP for this Task December 7, 2025
Task 7 – Geotechnical Investigation 90 days from NTP for this Task January 6, 2026
Task 8 – Final Design (60% Workshop) 90 days from NTP for Amendment 02
for Final Design June 13, 2026
Task 8 – Final Design (90%) 90 days after Owner approval of 60%
Workshop meeting minutes September 18, 2026
Task 8 – Final Design (90% Workshop) 14 days from 90% Submittal October 2, 2026
Task 8 – Final Design (100%) 30 days after Owner approval of 90%
Workshop meeting minutes November 8, 2026
Task 9 – Bidding Support 75 days from 100% Submittal January 22, 2027
Future Tasks
Task 10 – Construction Administration
Services TBD
Task 11 – Construction Observation TBD
Task 12 - Start-up Services TBD
Task 13 - Warranty Inspection Services TBD
Contract Amendment No. 02 6 of 7
Fayetteville Noland WRRF Phase I Improvements Garver Project No. W01-2401736
APPENDIX B – SCOPE OF SERVICES
Appendix B of The Agreement is hereby modified as follows:
Appendix B
City of Fayetteville
Fayetteville Noland WRRF Phase I Improvements
FEE SUMMARY
Basic Services Section Estimated Fees
Task 1 – 10% Design Project Management $23,627.00
Task 1.1 – Preliminary Design Project Management $66,300.00
Task 1.2 – Final Design Project Management $122,100.00
Task 2 – 10% Design $231,995.00
Task 3 – CMAR Solicitation / Determination $12,514.00
Task 4 – Special Services Requested By Owner $35,568.00
Task 5 – Preliminary Design (30%) $1,713,100.00
Task 6 – Survey $85,900.00
Task 7 – Geotechnical Coordination $56,400.00
Task 8 – Final Design $4,589,800.00
Task 9 – SUE Survey and Coordination $30,000.00
Task 10 – Bidding $160,900.00
Subtotal for 10% Design + Amendment 01 (Shaded) $2,225,404.00
Subtotal for Tasks Added via this Amendment 02
$4,902,800.00
Subtotal for Basic Services $7,128,204.00
Contract Amendment No. 02 7 of 7
Fayetteville Noland WRRF Phase I Improvements Garver Project No. W01-2401736
This Amendment may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, (Owner) and Garver have executed this Amendment effective as of the date
last written below.
CITY OF FAYETTEVILLE, ARKANSAS GARVER, LLC
By: By:
Signature Signature
Name: Name:
Molly Rawn Jerry T. Martin, PE
Title: Mayor Title: Water Team Leader
Date: Date:
Attest: Attest:
City Clerk Treasurer, Kara Paxton Sr. Project Manager, Chris Randall