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Home My WebLink About052-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 52-26 File Number: 2026-116 A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE CATERPILLAR SKID STEER AND FOUR CATERPILLAR EXCAVATORS FROM J.A. RIGGS TRACTOR COMPANY FOR THE TOTAL AMOUNT OF $682,012.81 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one Caterpillar Skid Steer and four Caterpillar Excavators in the total amount of $682,012.81 from J.A. Riggs Tractor Company plus any applicable surcharges, freight charges and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. PASSED and APPROVED on February 17, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer City of Fayetteville Staff Review Form 2026-116 Item ID 2/17/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 1/25/2026 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of one Caterpillar Skid Steer and four Caterpillar Excavators in the amount of $682,012.81 from JA Riggs Tractor Co., along with any surcharges, freight charges and delivery fees pursuant to a Sourcewell Cooperative Purchasing Contract (020223-CAT). Budget Impact: 9700.770.1920-5802.00 Shop Account Number Fund 97001.5500.750 97001.5400.720 97001.2100.410 Fleet Replacement Vehicles Project Number Project Title Budgeted Item?Yes Total Amended Budget $ 17,135,016.00 Expenses (Actual+Encum)$ 4,227,596.00 Available Budget $ 12,907,420.00 Does item have a direct cost?Yes Item Cost $682,013.00 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $ 12,225,407.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: 2/17/2026 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-116 A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE CATERPILLAR SKID STEER AND FOUR CATERPILLAR EXCAVATORS FROM J.A. RIGGS TRACTOR COMPANY FOR THE TOTAL AMOUNT OF $682,012.81 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one Caterpillar Skid Steer and four Caterpillar Excavators in the total amount of $682,012.81 from J.A. Riggs Tractor Company plus any applicable surcharges, freight charges and delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-116 MEETING OF FEBRUARY 17, 2026 TO: Mayor Rawn and City Council THROUGH: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: Water Sewer, Transportation and Solid Waste Equipment Replacements through JA Riggs Tractor Co. RECOMMENDATION: A resolution to approve the purchase of one Caterpillar Skid Steer and four Caterpillar Excavators in the amount of $682,012.81 from JA Riggs Tractor Co., along with any surcharges, freight charges and delivery fees pursuant to a Sourcewell Cooperative Purchasing Contract (020223-CAT). BACKGROUND: Asset 6021 (WSEW_F068) is a 2016 model year skid steer has had ongoing mechanical issues and is in need of replacement at 15/15 points Asset 6045 (SWST_F056) is a 2021 model year excavator that has surpassed the expected in service life by engine hours and is at 15/15 Points. Asset 824 (TRAN_F094) is a 2013 model year excavator that has reached 15/15 points. Asset 827 (TRAN_F036) is a 2015 model year excavator that has reached 15/15 points. Asset 834 (TRAN_F088) will be replaced and right sized to a smaller excavator and utilized within another division. DISCUSSION: Asset 6021 – Skid Steer (Water & Sewer Construction) In 2025, Fleet Operations performed frequent on-site repairs to keep Asset 6021 operational during major Water and Sewer construction projects. Despite these efforts, this 2016 skid steer has escalating maintenance needs that are reducing reliability and uptime. Replacement is necessary to ensure uninterrupted support of critical construction activities. The replacement unit will include telematics, GPS tracking, and over-the-air diagnostic capabilities to improve fleet oversight and maintenance efficiency. Asset 6045 – Excavator (Solid Waste / Transfer Station) Asset 6045 is ready for immediate replacement to maintain continuity of transfer station operations. Equipment in this environment operates longer hours under more severe conditions than standard excavator applications. Excessive idling has resulted in engine oil consumption issues and degradation of the emissions system, increasing the risk of failure and unplanned downtime. Assets 824, 827 & 834 – Transportation Division Excavators Assets 824 and 827 have exceeded their expected service life and now require significant repairs. To maintain dependable street and infrastructure repair operations, Fleet Operations recommends replacing these units with like-for-like assets that restore reliability and reduce maintenance risk. As trails projects have expanded, asset 834 a large excavator, is no longer well suited for ongoing trails construction due to its size and operating Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov footprint, which has resulted in underutilization. Fleet Operations has worked with Transportation to right-size this asset by transitioning from the Volvo ECR145E to a mini excavator that is better aligned with current project needs and is expected to achieve significantly higher utilization. Recommendation Fleet Operations recommends replacing these assets with new equipment and attachments designed with enhanced operator safety features and improved durability. These replacements will be properly specified to provide the capacity, capability, and service life required to support the Water and Sewer Construction, Solid Waste, and Transportation divisions while reducing operational risk and long-term maintenance costs. BUDGET/STAFF IMPACT: Sufficient funding is already available within the Fleet capital projects budget to support the replacement of assets across these (3) divisions. ATTACHMENTS: 3. Staff Review Form, 4. 6021 - 6065 275XE LM2 $125,382.87, 5. 6045 - 857 CAT 308 Quote $125,921.15, 6. 824 - 854 CAT 308 Quote $170,630.41, 7. 827 - 855 CAT 308 Quote $157,072.64, 8. 834 - 856 CAT 304 Final Quote $103,005.74 Sourcewell Medium/CCE Contract# 020223-CAT Account # 34143 Quote Quote 183723-04 Page 1 of 2 Jan 21, 2026 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, Arkansas 72701-7258 We are pleased to quote the following for your purchase consideration. One (1) New Caterpillar Model: 275XE LM1 Compact Construction Equipment with all standard equipment in addition to the additi onal specifications listed below: STOCK NUMBER: ZE82627 SERIAL NUMBER: 0ZE802627 YEAR: 2026 SMU: 0 SELL PRICE $125,382.87 CSA Included NET BALANCE DUE $125,382.87 WARRANTY Extended Warranty: STANDARD WARRANTY 24 MO / 2000 HR PREMIER CSA 24 MO/1000 HR PARTS ONLY CVA Thank you for your interest in Riggs CAT and Caterpillar products for your business needs. If there are any questions, pleas e do not hesitate to contact me. Sincerely, Draven Doss Machine Sales Representative Riggs CAT dossd@jariggs.com +1 (501) 353-9322 Accepted by___________________________________ on ____________________ ______________________________ Signature Quote Quote 183723-04 Page 2 of 2 One (1) New Caterpillar Model: 275XE LM1 Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: MACHINE SPECIFICATIONS 275XE 05A COMPACT TRACK LOADER LAND MANAGEMENT PKG, (LM1) IDLER WHEELS, TRIPLE FLANGE TRACK,RUBBER,400MM(15.7IN)BLCK HYDRAULICS, PERFORMANCE (HP5) COOLER, AUXILIARY HYDRAULIC STARTING PACKAGE, STANDARD REAR LIGHTS COMFORT PKG, ENCLOSED CAB,HVAC SEAT,AIR SUSPENSION,CLOTH,HEAT DOOR, CAB, POLYCARBONATE INTEGRATED RADIO SEAT BELT, 2'' TECHNOLOGY PACKAGE (T5) COOLING FAN, DEMAND/REVERSING PRODUCT LINK, CELLULAR PLE643 COUPLER, HYD, SELF LVL,RTD,WTP CERTIFICATION ARR, P65 INSTRUCTIONS, ANSI, USA SERIALIZED TECHNICAL MEDIA KIT MOUNTING, FIRE EXTINGUISHER PROTECTION, HYD. COUPLER LINES COUNTERWEIGHT,MACHINE,EXTERNAL HOSE GUIDE, ATTACHMENT AIR CONDITIONING, R134A REF BUCKET-GP, 86'', BOCE List Price – $176,260 Sourcewell/Riggs Discount - $50,877.13 Sourcewell Medium/CCE Contract# 020223-CAT Account # 34143 Quote Quote 182914-03 Page 1 of 2 Jan 21, 2026 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, Arkansas 72701-7258 We are pleased to quote the following for your purchase consideration. One (1) New Caterpillar Model: 308 CR Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: GJ3157 SERIAL NUMBER: 0GJ300157 YEAR: 2025 SMU: 3 SELL PRICE $125,921.15 CSA Included NET BALANCE DUE $125,921.15 WARRANTY Extended Warranty: STANDARD WARRANTY 24 MO / 2000 HR PREMIER CSA 24 MO/1000 HR PARTS ONLY CVA Thank you for your interest in Riggs CAT and Caterpillar products for your business needs. If there are any questions, pleas e do not hesitate to contact me. Sincerely, Draven Doss Machine Sales Representative Riggs CAT dossd@jariggs.com +1 (501) 353-9322 Accepted by___________________________________ on ____________________ ______________________________ Signature Quote Quote 182914-03 Page 2 of 2 One (1) New Caterpillar Model: 308 CR Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: MACHINE SPECIFICATIONS BELT, SEAT, 3'' RETRACTABLE ALARM, TRAVEL MONITOR NEXT GEN, ADVANCED, CR LIGHTS, LED BOOM, SWING LINES, BOOM LINES, STICK LINES, QC, LNG STK, 3 LINE CONTROL, QC, 3 LINE CAT KEY, WITH PASSCODE OPTION SWITCH AS-START COUNTERWEIGHT, EXTRA, 550LBS SOFTWARE, PROPORTIONAL CONTROL SOFTWARE, STICK STEER CONTROL SOFTWARE, 2 WAY CONTROL SOFTWARE, CODED START LINKAGE, BUCKET W/ LIFTING EYE EOU HOUSE SWING COVER, 8T HOUSE SWING COVER, 7T HEATER, WATER JACKET CAMERA, REAR VIEW STD BLADE, STD U/C, TG W/PAD TRACK, 18'', TG W/RUBBER PAD CONTROL, BLADE LEVER BLADE, 90.5'', STRAIGHT STICK, LONG STICK, LONG W/ THUMB BRACKET LINES, AUXILIARY, LONG STICK TRAVEL PEDALS AUXILIARY, HAND CONTROL SEAT, AIR SUSP, HEAT INTEGRATED RADIO V2 RADIO GP-AM/FM PRODUCT LINK, CELLULAR PLE643 PINS, BUCKET, 50MM BUCKET-HD, 36'' + Modification for transfer station BUCKET MODIFICATION COST - $5,997 Total List Price – $190,472 Sourcewell/Riggs Discount- $64,550 Sourcewell Medium/CCE Contract# 020223-CAT Account # 34143 Quote 183326-04 Page 1 of 2 Jan 21, 2026 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, Arkansas 72701-7258 Dear Ross Jackson, We are pleased to quote the following for your purchase consideration. One (1) New Caterpillar Model: 308 CR Compact Construction Equipment with all standard equipment in addition to the addition al specifications listed below: STOCK NUMBER: GJ3158 SERIAL NUMBER: 0GJ300158 YEAR: 2025 SMU: 4 SELL PRICE $170,630.41 CSA Included NET BALANCE DUE $170,630.41 WARRANTY Extended Warranty: STANDARD WARRANTY 24 MO / 2000 HR PREMIER CSA 24 MO/1000 HR PARTS ONLY CVA Thank you for your interest in Riggs CAT and Caterpillar products for your business needs.If there are any questions, please do not hesitate to contact me. Sincerely, Draven Doss Machine Sales Representative Riggs CAT dossd@jariggs.com +1 (501) 353-9322 Accepted by___________________________________ on ____________________ ______________________________ Signature One (1) New Caterpillar Model: 308 CR Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: Quote Quote 183326-04 Page 2 of 2 MACHINE SPECIFICATIONS BELT, SEAT, 3'' RETRACTABLE ALARM, TRAVEL MONITOR NEXT GEN, ADVANCED, CR LIGHTS, LED BOOM, SWING CAT KEY, WITH PASSCODE OPTION FILM-KEY SWITCH COUNTERWEIGHT, EXTRA, 550LBS SOFTWARE, PROPORTIONAL CONTROL SOFTWARE, STICK STEER CONTROL SOFTWARE, 2 WAY CONTROL SOFTWARE, CODED START LINKAGE, BUCKET W/ LIFTING EYE EOU HOUSE SWING COVER, 8T HOUSE SWING COVER, 7T 308 08A CR MINI EXCAVATOR HEATER, WATER JACKET CAMERA, REAR VIEW STD BLADE, STD U/C, TG W/PAD TRACK, 18'', TG W/RUBBER PAD CONTROL, BLADE LEVER BLADE, 90.5'', STRAIGHT STICK, LONG STICK, LONG W/ THUMB BRACKET LINES, AUXILIARY, LONG STICK TRAVEL PEDALS AUXILIARY, HAND CONTROL SEAT, AIR SUSP, HEAT INTEGRATED RADIO V2 RADIO GP-AM/FM PRODUCT LINK, CELLULAR PLE643 BUCKET-HD, 24'', 8.1 FT3, 7T - 308241970 COUPLER, PG, HYDR.D.LOCK, 7-9T - 308QC4602 THUMB, HYDRAULIC, 7-9T, PG - 308TH0616 PINS, BUCKET, 50MM BUCKET-HD, 36'', 13.8 FT3, 7T HAMMER, H95S LINES, H80-H95, MHE 7-10T BRACKET, MHE 7-9T, 50MM, XL BUCKET-DCT, 47'', 7.2 FT3, 7T - $9188 LINES, DCT, 7-10T FLAIL MOWER, HMF210 - $12,881 KIT, CASE DRAIN, MHE 7-10T NG PRICE OF FLAIL MOWER AND DITCH CLEANING BUCKET INCLUDE ALL PARTS NEEDED Total List Price - $257,156 Sourcewell/RIGGS Discount - $86,525.59 Sourcewell Medium/CCE Contract# 020223-CAT Account # 34143 Quote Quote 183923-04 Page 1 of 2 Jan 21, 2026 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, Arkansas 72701-7258 Dear Ross Jackson, We are pleased to quote the following for your purchase consideration One (1) New Caterpillar Model: 308 CR Compact Construction Equipment with all standard equipment in addition to the additiona l specifications listed below: STOCK NUMBER: GJ3361 SERIAL NUMBER: 0GJ300361 YEAR: 2026 SMU: 4 SELL PRICE $157,072.64 CSA Included NET BALANCE DUE $157,072.64 WARRANTY Extended Warranty: STANDARD WARRANTY 24 MO / 2000 HR PREMIER CSA 24 MO/1000 HR PARTS ONLY CVA Thank you for your interest in Riggs CAT and Caterpillar products for your business needs.If there are any questions, please do not hesitate to contact me. Sincerely, Draven Doss Machine Sales Representative Riggs CAT dossd@jariggs.com +1 (501) 353-9322 Accepted by___________________________________ on ____________________ ______________________________ Signature Quote Quote 183923-04 Page 2 of 2 One (1) New Caterpillar Model: 308 CR Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: MACHINE SPECIFICATIONS BELT, SEAT, 3'' RETRACTABLE ALARM, TRAVEL ALARM AS-BACKUP MONITOR NEXT GEN, ADVANCED, CR LIGHTS, LED BOOM, SWING LINES, QC, LNG STK, 3 LINE CAT KEY, WITH PASSCODE OPTION COUNTERWEIGHT, EXTRA, 550LBS SOFTWARE, PROPORTIONAL CONTROL SOFTWARE, STICK STEER CONTROL SOFTWARE, 2 WAY CONTROL SOFTWARE, CODED START LINKAGE, BUCKET W/ LIFTING EYE EOU HOUSE SWING COVER, 8T HOUSE SWING COVER, 7T HEATER, WATER JACKET CAMERA, REAR VIEW STD BLADE, STD U/C, TG W/PAD TRACK, 18'', TG W/RUBBER PAD CONTROL, BLADE LEVER BLADE, 90.5'', STRAIGHT STICK, LONG W/ THUMB BRACKET LINES, AUXILIARY, LONG STICK TRAVEL PEDALS AUXILIARY, HAND CONTROL SEAT, AIR SUSP, HEAT INTEGRATED RADIO V2 PRODUCT LINK, CELLULAR PLE643 BUCKET-HD, 24'', 8.1 FT3, 7T - 308241926 COUPLER, PG, HYDR.D.LOCK, 7-9T - 308QC4611 THUMB, HYDRAULIC, 7-9T, PG - 308TH0056 PINS, BUCKET, 50MM BUCKET-HD, 36'', 13.8 FT3, 7T BUCKET-DCT, 47'', 7.2 FT3, 7T LINES, DCT, 7-10T HAMMER, H95S LINES, H80-H95, MHE 7-10T BRACKET, MHE 7-9T, 50MM, XL List Price – $239,182 Sourcewell/Riggs Discount - $82,109.36 Sourcewell Medium/CCE Contract# 020223-CAT Account # 34143 Quote Quote 183567-03 Page 1 of 2 Jan 05, 2026 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, Arkansas 72701-7258 Dear Ross Jackson, We are pleased to quote the following for your purchase consideration. One (1) New Caterpillar Model: 304 A Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: AN47310 SERIAL NUMBER: 0AN407310 YEAR: 2026 SMU: 0 SELL PRICE $103,005.74 EXT WARRANTY Included CSA Included NET BALANCE DUE $103,005.74 WARRANTY Extended Warranty: 304-72 MO/3000 HR PREMIER CSA RIGGS ADVANTAGE PLUS - 24 MO / 1000 HR FULL SERVICE W/TVL, VISION LINK Thank you for your interest in Riggs CAT and Caterpillar products for your business needs.If there are any questions, please do not hesitate to contact me. Sincerely, Draven Doss Machine Sales Representative Riggs CAT dossd@jariggs.com +1 (501) 353-9322 Accepted by___________________________________ on ____________________ ______________________________ Signature Quote Quote 183567-03 Page 2 of 2 One (1) New Caterpillar Model: 304 A Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: MACHINE SPECIFICATIONS BOOM, SWING CAB, WITH HEAT AND A/C SOFTWARE, PROPORTIONAL CONTROL SOFTWARE, STICK STEER CONTROL SOFTWARE, 2 WAY CONTROL SOFTWARE, CODED START 304 07A MINI EXCAVATOR UNDERCARRIAGE AR ALARM, TRAVEL LINKAGE BUCKET W/LIFTING EYE HOLDER, GREASE GUN MIRROR, CAB, RIGHT BELT, SEAT, 3'' RETRACTABLE BELT AS-SEAT CAT KEY, WITH PASSCODE OPTION LINES, BOOM TRACK, 14'', RUBBER BELT LIGHTS, LED MONITOR NEXT GEN, CAMERA READY LINES, STICK COUNTERWEIGHT, EXTRA, 500LBS VISOR, RAIN STICK, LONG, 1- AUX, ANGLE BLD BLADE, ANGLE, BOCE PRODUCT LINK, CELLULAR PL243 INTEGRATED RADIO V2 BUCKET-HD, 24'', 4.2 FT3, 3T - 30424844 THUMB,HYD + COUPLER,PG,MAN,3T - 304TH345 COUPLER, PG, HYDR.D.LOCK, 3-4T PINS, BUCKET, 40MM BUCKET-HD, 18'', 2.9 FT3, 3T BUCKET-HD, 36'', 7.0 FT3, 3T HAMMER, H55S LINES, H55, MHE 3-5T BRACKET, MHE 3-4T, 40MM, SM-LG BUCKET-DCT, 47'', 5.9 FT3, 3T COMPACTOR PLATE, CVP28 - $7,517 LINES, CVP16-28, MHE 2-9T PRICE OF COMPACTOR INCLUDES ALL PARTS & ITEMS NEEDED LIST PRICE – $147,535 SOURCEWELL/Riggs Discount - $44,529.26