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Home My WebLink About047-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 47-26 File Number: 2026-191 A RESOLUTION TO APPROVE THE PURCHASE AND INSTALLATION OF A 10-TON HVAC SYSTEM IN THE AMOUNT OF $79,797.50 FROM ELITE BUILDING SOLUTIONS FOR THE YVONNE RICHARDSON COMMUNITY CENTER, PURSUANT TO RESOLUTION 265-21, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on November 11, 2021, City Council passed Resolution 265-21 authorizing a contract with Elite Building Solutions for HVAC on call services; and WHEREAS, the YRCC has a 25-ton HVAC unit that is approaching the end of its life cycle and does not have dehumidification built in; and WHEREAS, the recent YRCC expansion and remodel project included a new hardwood floor in the gym area and the humidity in this space needs to be controlled for the preservation of the flooring. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase and installation of a 10-ton HVAC system in the amount of $79,797.50 from Elite Building Solutions for the Yvonne Richardson Community Center, pursuant to Resolution 265-21. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on February 17, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer City of Fayetteville Staff Review Form 2026-191 Item ID 2/17/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Byron Humphry 1/28/2026 PARKS OPERATIONS (521) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to accept a quote from Elite Building Solutions and authorize the purchase and install of a 10-ton HVAC system for the YRCC for $79,797.50 and approval of a budget adjustment. Budget Impact: 2250.520.9255-5400.00 Parks Development Account Number Fund 24010.7540.2601 Parks Maint & Impr - YRCC HVAC Project Number Project Title Budgeted Item?No Total Amended Budget $- Expenses (Actual+Encum)$- Available Budget $- Does item have a direct cost?Yes Item Cost $79,797.50 Is a Budget Adjustment attached?Yes Budget Adjustment $80,000.00 $171.00 Remaining Budget $202.50 V20221130 Purchase Order Number:Previous Ordinance or Resolution #Res 265-21 Change Order Number:Approval Date: Original Contract Number: Comments:Elite Building Services is the City on-call HVAC vendor, per Res 265-21 2/17/26 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-191 A RESOLUTION TO APPROVE THE PURCHASE AND INSTALLATION OF A 10-TON HVAC SYSTEM IN THE AMOUNT OF $79,797.50 FROM ELITE BUILDING SOLUTIONS FOR THE YVONNE RICHARDSON COMMUNITY CENTER, PURSUANT TO RESOLUTION 265-21, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on November 11, 2021, City Council passed Resolution 265-21 authorizing a contract with Elite Building Solutions for HVAC on call services; and WHEREAS, the YRCC has a 25-ton HVAC unit that is approaching the end of its life cycle and does not have dehumidification built in; and WHEREAS, the recent YRCC expansion and remodel project included a new hardwood floor in the gym area and the humidity in this space needs to be controlled for the preservation of the flooring. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase and installation of a 10-ton HVAC system in the amount of $79,797.50 from Elite Building Solutions for the Yvonne Richardson Community Center, pursuant to Resolution 265-21. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-191 MEETING OF FEBRUARY 17, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff Chris Brown, Public Works Director FROM: Byron Humphry, Director of Park Operations and Facilities SUBJECT: Approval of HVAC Quote from Elite Building Solutions for YRCC and a budget adjustment RECOMMENDATION: A resolution to accept a quote from Elite Building Solutions and authorize the purchase and installation of a 10- ton HVAC system for the YRCC for $79,797.50 and approval of a budget adjustment, pursuant to Bid 21-36, On-Call HVAC Services (Res. 265-21). BACKGROUND: The YRCC has a 25 ton HVAC unit that is approaching the end of it’s life cycle. This old unit does not have dehumidification built in. The recent YRCC expansion and remodel project included a new hardwood floor in the gym area. The humidity in this space needs to be controlled for the preservation of the flooring. DISCUSSION: A 10 ton HVAC unit with dehumidification built-in is needed to control the temperature and humidity in the gym at the YRCC. Elite Building solutions, the City's on-call HVAC vendor, has put together a proposal to add the 10-ton unit along with the associated ducting. This new unit will act as the primary unit and extend the life of the existing unit and will also preserve the integrity and playability of the hardwood flooring. BUDGET/STAFF IMPACT: This project is needed as a result of the recent improvements made to the building and flooring in the YRCC and the subsequent need for humidity control. It was not originally budgeted in the Parks Maintenance & Improvements project, but sufficient funds are budgeted and available in the Neighborhood Park Development project. Approval of the attached budget adjustment will move the funds from Neighborhood Park Development to Parks Maintenance & Improvements. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. Elite Building Solutions Quote City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 PARKS OPERATIONS (521) Adjustment Number 2026 Requestor:Byron Humphry BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A resolution to accept a quote from Elite Building Solutions and authorize the purchase and install of a 10-ton HVAC system for the YRCC for $79,797.50 and approval of a budget adjustment. COUNCIL DATE:2/17/2026 ITEM ID#:2026-191 Holly Black 1/28/2026 9:14 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.202615TOTAL-- Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 2250.520.9255-5315.00 (80,000)-02013 2401 EX Contract Services 2250.520.9255-5400.00 80,000 -24010 7540.2601 EX Building & Grounds - Maintenance -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 ELITE JIEBUILDING SOLUTIONS FOR ALL OF YOUR COMMERCIAL HVAC NEEDS Date: February 15, 2O26 City of Fayetteville 4O1 W mountain st Fayetteville AR, 727O1 Elite Building Solutions 446 North 40th St. Springdale, AR 72762 HVACR License # 2428360 Office: 479-770-5566 Fax: 479-927-1881 Reference: Yvonne Richardson center Quote Number: JHQ2026004 To whom it may concern, Elite Building Solutions is pleased to provide services to install a new 10 -ton package unit on the west side of the building. The new unit will be equipped with hot gas re -heat for dehumidification control per Shane Lanning's specs. We will also install 26" duct sock inside the building per the engineers' specs. The square duct will come up the outside of the building and enter through a new opening. The return will be installed after we remove one of the existing louvers. The patching of the outside of the building will be done by others not EBS. The pad will have to be poured concrete by others also. Electrical and plumbing are also excluded from this price. We will remove the exhaust fans but someone else will have to frame and patch the holes. The unit will come with a Bac-net controller factory installed. We will not be able to put it on the existing Johnson controls system. We will make the unit operate standalone off of a wallstat and humdistat. Total price: $69,800.00 Price excludes Taxes. Work to be performed during normal business hours. Prices firm for (60) days. Please allow a 4-week lead time on equipment, upon approval for logistics. Price Break down: Equipment: $20,500.00 Square duct: $28,000.00 Duct sock: $6,300.00 Crane: $3,500.00 Labor: $11,500.00 Bond: $3,192.00 Tax: $6,805.50 Total: $79,797.50 Regards, John Huffaker Elite Building Solutions Cell: 479-879-1592 Fax: 479-927-1881 Office: 479-770-5566 Execution by Authorized Representatives: SUBMITTED BY: John Huffaker DATE: February 15, 2026 Molly Rawn 2/17/2026 Mayor