HomeMy WebLinkAbout2025-11-17 - Minutes -Fayetteville A&P Commission – Meeting Minutes
November 17, 2025 | 2:00 p.m. | Fayetteville Town Center
Present: Hamilton, Wiederkehr, Bunch (virtual), Sanderson, Hunt, Kinney
Absent: Chair Moya (Jury Duty)
Staff: Ryan Hauck, CEO
I. Call to Order
Meeting called to order by Commissioner Wiederkehr at 2:00 p.m.
II. Approval of Minutes
September 29 & October 27 Minutes
Motion: Kinney | Second: Sanderson | Passed via roll call.
III. Reports
A. Meet the Team
- Chloe Bell (DFC): 7+ years; community engagement & events
- Dell Hall (EF): Tourism Sales; SMERF & groups <300; 2 years
- Griffin Stroupe (FTC): Director of Sales; 4 years; new group business
B. Fayetteville Independent Restaurant Alliance Update
Reese Roberts shared FIRA’s history, programs, and plans. Requested $10K. No vote was
needed at this time. Sanderson and Hunt recused from active discussion as they are on FIRA’s
board.
C. CEO Report (Hauck)
- Fayetteville Ale Trail consolidation complete
- Vibemap event calendar launched Oct. 23
- Event & sales updates: Impossible Routes, Music Cities Convention, strong FTC performance
- DFC events update; Lights of the Ozarks kickoff Friday
- 2026 meeting dates reviewed with no concerns
D. Financial Report (Walker)
- October target 83%; Revenue 84%; Expenses 6% under
- Cash/investments ~$4.9M
- $165K unearned 2025 revenue – this is bookings at FTC
- EF on target; FTC projected ~100K over
IV. Old Business
A. FY2026 DFC Funding
Approved $203,500 for staffing/events and CEO authorized to draft 3-year events MOU and 1-year
staffing MOU. Ordinance changes planned for approximately year five to transfer Lights of the
Ozarks and First Thursdays to DFC from EF.
Motion: Hunt | Second: Hamilton | Passed unanimously.
V. New Business
A. “This Wheel’s Still on Fire” Exhibit
Approved $5K cash + $10K in-kind marketing.
Motion: Kinney | Second: Hunt | Passed unanimously.
B. Agency of Record – VERB
Approved the CEO signing the contracts and also the budget of $700K for FY2026’s budget.
Motion: Hamilton | Second: Hunt | Passed unanimously.
C. PR Agency – AM Group
Approved 3-year agreement; not to exceed $86K in 2026.
Motion: Kinney | Second: Hamilton | Passed unanimously.
D. 2026 Budget Discussion
Updates: 6.2% staff salary increase; marketing $700K; increased FIRA support; accessibility
partnership with Wheel the World; WSH maintenance reduced; MCC expenses clarified.
VI. Adjournment
Motion: Kinney | Second: Sanderson | Adjourned at 3:30 p.m.
Minutes prepared by: Amy Stockton, Experience Fayetteville