HomeMy WebLinkAbout2026-02-16 - Agendas - Final
Board of Trustees
February 16, 2026 4 pm
AGENDA
Regular Meeting – Ziegler Reception Room
Sallie Overbey, President Apr 2028 Rob Qualls Apr 2026
Stan Rodgers, Vice-President Apr 2027 Bret Park Apr 2028
Amy Wilbourn, Treasurer Apr 2027 Carla Davis Apr 2030
Hope Bradberry Apr 2029
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to Order
II. Roll Call
III. Minutes: Approval of minutes from December 1, 2025: pages 1-2
IV. Reports
A. Key Upcoming Events: page 3
B. Mission Moment
C. Library Administration
1. Management Reports
a. Performance Measures: pages 4-5
b. Strategic Plan progress December 2025 – January 2026: pages 6-7
2. Financial reports: pages 8-17
3. Informational
a. Fee forgiveness tree
b. Shelving report
c. Act 372 update
d. Reading the Greens
e. Strategic update RFP response
f. Staff parking guidelines: pages 18-21
g. Lifeworks training
h. HR Report
D. Media Update: pages 22-25
E. Fayetteville Public Library Foundation monthly report: pages 26-28
F. Friends of the Fayetteville Public Library
V. New business
A. Discussion items
1. Rollover 2025 Budget: pages 29-34
2. Building modifications for storage room 210: page 35
VI. Public Comment
Adjournment
1
2
Absolute Beginner Bachata Series
Thursday, February 26 & March 5, 12 & 19, 6pm
This four-part series, led by Kyndal Saverse, will
cover the basics of bachata. Each class will have minor
progressions, but will still be accessible to anyone joining
for the first time, so participants are welcome to join at
any point in the series.
From Maker to Market
Spring 2026 cohort starts in March
From Maker to Market is a 12-week program combining
hands-on training in digital fabrication, product
prototyping, marketing, and business development with
online coursework. Participants will learn to use the
tools in the Center for Innovation to develop working
prototypes and strengthen their business plans, and those
who complete the required 72 training hours will receive
a $500 startup stipend to support materials, production
tools, or business fees.
Super Saturday: Arkansas Math
Discovery Day
Saturday, March 7, 10am–1pm (drop-in)
Members of the University of Arkansas Department of
Mathematical Sciences and others from the community
will share their love and joy of mathematics through
a variety of hands-on activities for the whole family,
including math games, puzzles, art, and more.
An Afternoon with Kathleen DuVal – Author
& 2025 Pulitzer Winner
Sunday, March 8, 2pm
Fayetteville native and Pulitzer Prize-winning historian
Kathleen DuVal will join KUAF’s Kyle Kellams for a
discussion about her book, “Native Nations: A Millennium
in North America.” Pearl’s Books will be selling books at
the event, and a book signing will follow the discussion.
Sharks – Museum at the Library
Tuesday, March 24, 5:30–7:30pm (drop-in)
University of Arkansas Museum staff host a special
pop-up exhibition each month at FPL! In March, they
will showcase a display of shark specimens from the
collections, such as teeth (including megalodon) and eggs.
Basics of Seed Starting
Saturday, March 28, 2pm
Learn how to start summer vegetables from seed in
this beginner-friendly workshop led by the Washington
County Master Gardeners.
Celebration of Art Reception
Thursday, April 2, 3:30–5pm (drop-in)
Come see the beautiful masterpieces that our youth
patrons will be creating throughout March during our
Celebration of Art workshop series.
faylib.org / 401 W. Mountain St., Fayetteville, AR 72701
Key Upcoming Events
3
4
5
6
7
Fayetteville Public Library
CY 2026 Monthly Financial Update
Month Ending January 31, 2026
(Preliminary: Subject to Audit)
Where We Stand
Overall, the library is slightly ahead compared to the approved budget.
So far this year, we are spending less than expected for this point in time. Money coming in is higher than expected, and
we have enough cash on hand to comfortably pay our bills.
Since this is the first month of the year, results mainly reflect timing. Some spending occurs later in the year, and some
money comes in earlier. At this point, this does not change our overall expectations for the year.
Money Coming In
• So far this year, we have received $571,805, compared to $499,732 planned.
• This month’s results were mainly influenced by:
o Property tax coming in slightly higher than planned.
• Differences from the plan are due to when money arrives during the year, not because we expect to receive less
overall.
Summary: Money received is slightly higher than expected.
Money Going Out
• So far this year, we have spent $756,806, compared to $1,163,299 planned.
• Spending overall is below the plan.
• A few things worth noting:
o Staff pay and benefits: Spending looks normal based on our staffing plan.
o Other costs: No items stand out this month.
Summary: We spent less than planned so far, which is typical early in the year.
Staffing Overview
• Our staffing levels remain within the approved budget.
• Changes this month:
o Two hires were made in January, both of which were budgeted.
o The month ended with one position open.
Summary: Staffing activity falls within planned budget with no surprises.
Cash on Hand
• We have enough cash available to cover day-to-day expenses.
• We do not expect any difficulty paying bills in the coming months.
Summary: The library can comfortably cover its expenses.
Looking Ahead
Over the next few months, staff will keep an eye on:
• Upcoming software renewals, which will occur later in the year and will increase spending at that time
• Property tax revenue, to ensure collections continue to align with expectations
8
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Revenue Expenditures
YTD Budget to Actual
YTD Budget Actual
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
Jan '25 Feb '25 Mar '25 Apr '25 May '25 Jun '25 Jul '25 Aug '25 Sep '25 Oct '25 Nov '25 Dec '25 Jan '26
Operating Revenue vs. Operating Expenses
Operating Revenue Operating Expenses
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 172,245 109,149 31,826 278,545 1,494,8 167,110 129,381 102,381 125,610 457,275 1,521,0 680,634
2023 224,095 39,967 38,023 234,450 1,753,6 126,104 111,861 115,608 123,611 469,308 1,751,6 1,199,2
2024 321,770 13,552 12,186 129,384 1,828,8 318,454 163,559 128,815 146,921 667,315 1,867,6 345,698
2025 357,073 28,815 24,315 208,369 2,144,6 177,581 209,189 108,675 149,221 751,769 2,071,6 386,042
2026 399,898
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
Property Tax Revenue: 5-Year Trend
9
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 ANNUAL BUDGET
Adopted Budget Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET % Used/Rec'd
Revenue
Local Tax Support
4882 - Ext. Transfer from City - Property Tax
Rev.
7,117,664.00 7,117,664.00 283,371.00 399,897.89 399,897.89 0.00 6,717,766 5.6 %
Local Tax Support 7,117,664.00 7,117,664.00 283,371.00 399,897.89 399,897.89 0.00 6,717,766 5.6 %
City of Fayetteville Transfers
4880 - Ext. Transfer from City - Operations 1,812,401.00 1,812,401.00 151,038.00 151,033.42 151,033.42 0.00 1,661,368 8.3 %
City of Fayetteville Transfers 1,812,401.00 1,812,401.00 151,038.00 151,033.42 151,033.42 0.00 1,661,368 8.3 %
State Aid & Grant Revenue
4010 - State Library Turnback 135,000.00 135,000.00 0.00 0.00 0.00 0.00 135,000 0.0 %
State Aid & Grant Revenue 135,000.00 135,000.00 0.00 0.00 0.00 0.00 135,000 0.0 %
Charges for Services
4201 - Lease Income 50,400.00 50,400.00 4,200.00 0.00 0.00 0.00 50,400 0.0 %
4202 - Rental Income 22,000.00 22,000.00 3,500.00 0.00 0.00 0.00 22,000 0.0 %
4203 - Nontaxable Rental Fees 41,200.00 41,200.00 2,165.00 5,795.00 5,795.00 0.00 35,405 14.1 %
4205 - Copier & Printer Income 6,000.00 6,000.00 473.00 440.78 440.78 0.00 5,559 7.3 %
4220 - Merchandise Sales 800.00 800.00 75.00 61.50 61.50 0.00 739 7.7 %
4225 - Taxable Merchandise Sales 0.00 0.00 0.00 134.98 134.98 0.00 (135)0.0 %
4302 - Fees 70,000.00 70,000.00 4,910.00 6,605.61 6,605.61 0.00 63,394 9.4 %
4995 - Cash Over and Short 0.00 0.00 0.00 (0.90)(0.90)0.00 1 0.0 %
Charges for Services 190,400.00 190,400.00 15,323.00 13,036.97 13,036.97 0.00 177,363 6.8 %
Contributions & Donations
4650 - Contributions - Undesignated 0.00 0.00 0.00 68.41 68.41 0.00 (68)0.0 %
Contributions & Donations 0.00 0.00 0.00 68.41 68.41 0.00 (68)0.0 %
Miscellaneous Revenue
4992 - Misc. Revenue 0.00 0.00 0.00 1.51 1.51 0.00 (2)0.0 %
Miscellaneous Revenue 0.00 0.00 0.00 1.51 1.51 0.00 (2)0.0 %
Transfers In
6010 - Int. Transfer In 270,000.00 270,000.00 50,000.00 0.00 0.00 0.00 270,000 0.0 %
4899 - Ext. Transfer In 125,626.00 125,626.00 0.00 936.00 936.00 0.00 124,690 0.7 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of January 31, 2026
This report reflects only unrestricted funds within Fund 10.10
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 ANNUAL BUDGET
Adopted Budget Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET % Used/Rec'd
Transfers In 395,626.00 395,626.00 50,000.00 936.00 936.00 0.00 394,690 0.2 %
Investment Earnings
Investment Income 0.00 0.00 0.00 6,830.72 6,830.72 0.00 (6,831)0.0 %
Total Investment Earnings 0.00 0.00 0.00 6,830.72 6,830.72 0.00 (6,831)0.0 %
Total Revenue 9,651,091.00 9,651,091.00 499,732.00 571,804.92 571,804.92 0.00 9,079,286 5.9 %
Expenditures
Personnel Services
Salary & Wages
5100 - Salaries 2,509,933.00 2,509,933.00 205,061.00 213,688.31 213,688.31 0.00 2,296,245 8.5 %
5102 - Hourly Wages 2,645,836.00 2,645,836.00 216,162.00 132,443.32 132,443.32 0.00 2,513,393 5.0 %
5103 - Overtime 0.00 0.00 0.00 1,170.33 1,170.33 0.00 (1,170)0.0 %
5105 - Vacation Pay 0.00 0.00 0.00 17,974.45 17,974.45 0.00 (17,974)0.0 %
5106 - Sick Pay 0.00 0.00 0.00 8,520.84 8,520.84 0.00 (8,521)0.0 %
5112 - Holiday Pay 0.00 0.00 0.00 53,479.25 53,479.25 0.00 (53,479)0.0 %
5113 - Social Security Taxes 394,419.00 394,419.00 32,223.00 31,074.96 31,074.96 0.00 363,344 7.9 %
5115 - Unemployment 7,264.00 7,264.00 7,264.00 3,560.88 3,560.88 0.00 3,703 49.0 %
5116 - Workers Compensation 45,000.00 45,000.00 45,000.00 26,501.32 26,501.32 0.00 18,499 58.9 %
Total Salary & Wages 5,602,452.00 5,602,452.00 505,710.00 488,413.66 488,413.66 0.00 5,114,038 8.7 %
Employee Benefits
5110 - Salary Contingency 115,522.00 115,522.00 0.00 0.00 0.00 0.00 115,522 0.0 %
5120 - Health Insurance 454,174.00 454,174.00 37,849.00 33,126.26 33,126.26 0.00 421,048 7.3 %
5121 - Health Savings Account 85,335.00 85,335.00 7,113.00 6,166.53 6,166.53 0.00 79,168 7.2 %
5122 - Life Insurance 18,497.00 18,497.00 1,513.00 1,443.54 1,443.54 0.00 17,053 7.8 %
5135 - Retirement Saving Plan 433,133.00 433,133.00 35,387.00 32,484.55 32,484.55 0.00 400,648 7.5 %
Employee Benefits 1,106,661.00 1,106,661.00 81,862.00 73,220.88 73,220.88 0.00 1,033,440 6.6 %
Total Personnel Services 6,709,113.00 6,709,113.00 587,572.00 561,634.54 561,634.54 0.00 6,147,478 8.4 %
Materials & Supplies
5200 - Office Supplies & Printing 87,986.00 87,986.00 8,961.00 5,025.55 5,025.55 0.00 82,960 5.7 %
5201 - Small Tools & Equipment 25,000.00 25,000.00 2,000.00 0.00 0.00 0.00 25,000 0.0 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of January 31, 2026
This report reflects only unrestricted funds within Fund 10.11
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 ANNUAL BUDGET
Adopted Budget Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET % Used/Rec'd
5203 - Medical Supplies 2,025.00 2,025.00 0.00 0.00 0.00 0.00 2,025 0.0 %
5210 - Food & Catering for Events 5,350.00 5,350.00 87.00 5.29 5.29 0.00 5,345 0.1 %
5218 - Cleaning Supplies 60,050.00 60,050.00 5,000.00 14,534.18 14,534.18 0.00 45,516 24.2 %
5220 - Tech Supplies 21,700.00 21,700.00 1,600.00 1,969.38 1,969.38 0.00 19,731 9.1 %
5224 - Landscape Materials 11,400.00 11,400.00 0.00 0.00 0.00 0.00 11,400 0.0 %
5226 - Merchandise for Resale 1,300.00 1,300.00 0.00 0.00 0.00 0.00 1,300 0.0 %
5230 - Computer Hardware Supplies 53,000.00 53,000.00 4,750.00 1,317.73 1,317.73 0.00 51,682 2.5 %
5235 - Signage 6,801.00 6,801.00 487.00 7,177.48 7,177.48 0.00 (376) 105.5 %
5250 - On-line Database 1,000.00 1,000.00 0.00 1,500.00 1,500.00 0.00 (500) 150.0 %
5251 - Programming Materials & Supplies 90,872.00 90,872.00 17,195.00 5,281.34 5,281.34 0.00 85,591 5.8 %
5252 - Repair Parts & Damaged Repairs 1,500.00 1,500.00 0.00 15.02 15.02 0.00 1,485 1.0 %
5255 - Circulating Equipment 200.00 200.00 0.00 131.69 131.69 0.00 68 65.8 %
5260 - Print Books 33,750.00 33,750.00 2,812.00 0.00 0.00 0.00 33,750 0.0 %
5265 - E-Book 63,360.00 63,360.00 5,279.00 0.00 0.00 0.00 63,360 0.0 %
Materials & Supplies 465,294.00 465,294.00 48,171.00 36,957.66 36,957.66 0.00 428,336 7.9 %
Services & Charges
5301 - Advertisement 10,191.00 10,191.00 768.00 2,114.00 2,114.00 0.00 8,077 20.7 %
5303 - Subscriptions, Publications and Dues 107,476.00 107,476.00 11,448.00 8,418.03 8,418.03 0.00 99,058 7.8 %
5304 - Licenses & Permits 600.00 600.00 450.00 0.00 0.00 0.00 600 0.0 %
5305 - Postage 20,000.00 20,000.00 1,666.00 29.01 29.01 0.00 19,971 0.1 %
5350 - Programming Services 172,170.00 172,170.00 122,320.00 9,025.00 9,025.00 0.00 163,145 5.2 %
5358 - Hospitality 1,400.00 1,400.00 100.00 0.00 0.00 0.00 1,400 0.0 %
5360 - Mileage Reimbursement 5,692.00 5,692.00 942.00 43.50 43.50 0.00 5,649 0.8 %
5361 - Training & Development 70,911.00 70,911.00 15,264.00 4,495.66 4,495.66 0.00 66,415 6.3 %
5362 - Travel 71,904.00 71,904.00 9,875.00 1,370.20 1,370.20 0.00 70,534 1.9 %
5375 - Employee Recognition 37,846.00 37,846.00 1,185.00 3,503.72 3,503.72 0.00 34,342 9.3 %
5385 - Board & Volunteer Recognition 4,000.00 4,000.00 0.00 0.00 0.00 0.00 4,000 0.0 %
5390 - Uniform Expense 14,400.00 14,400.00 1,200.00 2,161.55 2,161.55 0.00 12,238 15.0 %
5424 - Equipment Lease/Rental 7,000.00 7,000.00 415.00 570.27 570.27 0.00 6,430 8.1 %
5421 - Insurance - Building 200,000.00 200,000.00 0.00 0.00 0.00 0.00 200,000 0.0 %
5422 - Insurance - Liability 17,810.00 17,810.00 0.00 (22.00) (22.00)0.00 17,832 (0.1) %
5423 - Other Rental 19,200.00 19,200.00 1,600.00 4,315.00 4,315.00 0.00 14,885 22.5 %
5394 - Admin & Management Fees 32,000.00 32,000.00 0.00 0.00 0.00 0.00 32,000 0.0 %
5395 - Bank Service Charges 25,000.00 25,000.00 2,084.00 2,562.06 2,562.06 0.00 22,438 10.2 %
5905 - Operating Contingency 70,000.00 70,000.00 70,000.00 0.00 0.00 0.00 70,000 0.0 %
Total Services & Charges 887,600.00 887,600.00 239,317.00 38,586.00 38,586.00 0.00 849,014 4.3 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of January 31, 2026
This report reflects only unrestricted funds within Fund 10.12
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 ANNUAL BUDGET
Adopted Budget Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET % Used/Rec'd
5340 - Audit 56,000.00 56,000.00 0.00 0.00 0.00 0.00 56,000 0.0 %
5341 - Legal 17,550.00 17,550.00 1,463.00 2,061.00 2,061.00 0.00 15,489 11.7 %
5344 - Contract Services 398,250.00 398,250.00 48,133.00 23,669.64 23,669.64 2,875.00 371,705 6.7 %
Purchased Professional and Technical Ser-
vices
471,800.00 471,800.00 49,596.00 25,730.64 25,730.64 2,875.00 443,194 6.1 %
5310 - Telecommunications 36,360.00 36,360.00 3,030.00 3,432.23 3,432.23 0.00 32,928 9.4 %
5312 - Natural Gas 35,000.00 35,000.00 7,000.00 6,450.99 6,450.99 0.00 28,549 18.4 %
5314 - Electricity 286,000.00 286,000.00 20,000.00 14,285.71 14,285.71 0.00 271,714 5.0 %
5316 - Municipal Water 27,600.00 27,600.00 2,300.00 1,908.60 1,908.60 0.00 25,691 6.9 %
Utilities 384,960.00 384,960.00 32,330.00 26,077.53 26,077.53 0.00 358,882 6.8 %
Services & Charges 1,744,360.00 1,744,360.00 321,243.00 90,394.17 90,394.17 2,875.00 1,651,091 5.3 %
Maintenance
5401 - Building Maintenance 63,600.00 63,600.00 5,300.00 10,289.93 10,289.93 0.00 53,310 16.2 %
5405 - Landscape Maintenance 10,000.00 10,000.00 900.00 225.00 225.00 0.00 9,775 2.3 %
5410 - Equipment Maintenance 66,778.00 66,778.00 6,214.00 18,524.65 18,524.65 0.00 48,253 27.7 %
Maintenance 140,378.00 140,378.00 12,414.00 29,039.58 29,039.58 0.00 111,338 20.7 %
Capital Outlay 587,047.00 587,047.00 193,899.00 38,780.05 38,780.05 9,832.51 538,434 8.3 %
Total Expenditures 9,646,192.00 9,646,192.00 1,163,299.00 756,806.00 756,806.00 12,707.51 8,876,678 8.0 %
Change in Net Assets 4,899.00 4,899.00 (663,567.00)(185,001.08)(185,001.08)(12,707.51)202,608 (4,035.7) %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of January 31, 2026
This report reflects only unrestricted funds within Fund 10.13
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve 30--Facility Reserve
40--Furniture &
Equipment Reserve
50--Technology
Equipment Reserve
70--Bond Debt
Service Fund 85--Events All Funds
Year Ending Year To Date
12/31/2026 Remaining Budget
Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual Includes Encumbrance
Revenue
Local Tax Support 11,057,977.00 399,897.89 0.00 0.00 0.00 0.00 0.00 191,950.71 0.00 591,848.60 10,466,128.40
City of Fayetteville Transfers 2,412,401.00 192,700.12 0.00 0.00 0.00 0.00 0.00 0.00 0.00 192,700.12 2,219,700.88
State Aid & Grant Revenue 150,000.00 8,023.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,023.45 141,976.55
Charges for Services 503,220.00 13,036.97 0.00 0.00 0.00 0.00 0.00 0.00 14,900.00 27,936.97 475,283.03
Contributions & Donations 0.00 68.41 0.00 0.00 0.00 0.00 0.00 0.00 0.00 68.41 (68.41)
Miscellaneous Revenue 0.00 1.51 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.51 (1.51)
Transfers In 495,626.00 936.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 936.00 494,690.00
Investment Earnings
Investment Income 0.00 6,830.72 871.81 2,661.23 1,540.57 461.53 894.56 0.00 244.23 13,504.65 (13,504.65)
Gain/Loss - Unrealized 0.00 0.00 0.00 (2,306.59)(1,421.81)(514.27)(722.62)0.00 0.00 (4,965.29)4,965.29
Investment Management Fees & Expenses 0.00 0.00 0.00 (1,155.00)(544.00)(274.00)(410.00)0.00 0.00 (2,383.00)2,383.00
Total Investment Earnings 0.00 6,830.72 871.81 (800.36)(425.24)(326.74)(238.06)0.00 244.23 6,156.36 (6,156.36)
Use of Reserves 4,766.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,766.00
Total Revenue 14,623,990.00 621,495.07 871.81 (800.36)(425.24)(326.74)(238.06)191,950.71 15,144.23 827,671.42 13,796,318.58
Expenditures
Personnel Services
Salary & Wages 5,770,472.00 500,300.91 0.00 0.00 0.00 0.00 0.00 0.00 14,531.09 514,832.00 5,255,640.00
Employee Benefits 1,140,723.00 75,814.30 0.00 0.00 0.00 0.00 0.00 0.00 2,581.64 78,395.94 1,062,327.06
Total Personnel Services 6,911,195.00 576,115.21 0.00 0.00 0.00 0.00 0.00 0.00 17,112.73 593,227.94 6,317,967.06
Materials & Supplies 966,694.00 157,769.83 0.00 0.00 0.00 0.00 0.00 0.00 0.00 157,769.83 808,924.17
Services & Charges 1,777,894.00 96,808.89 0.00 0.00 0.00 0.00 0.00 0.00 925.29 97,734.18 1,677,556.29
Maintenance 140,378.00 29,276.34 0.00 0.00 0.00 0.00 0.00 0.00 0.00 29,276.34 111,101.66
Transfers Out 4,310,313.00 0.00 0.00 0.00 0.00 0.00 0.00 191,950.71 0.00 191,950.71 4,118,362.29
Capital Outlay 1,008,857.00 52,814.35 0.00 0.00 0.00 0.00 (371.40)0.00 5,198.00 57,640.95 883,825.86
Total Expenditures 15,115,331.00 912,784.62 0.00 0.00 0.00 0.00 (371.40)191,950.71 23,236.02 1,127,599.95 13,917,737.33
Change in Net Assets (491,341.00)(291,289.55)871.81 (800.36)(425.24)(326.74)133.34 0.00 (8,091.79)(299,928.53)(121,418.75)
Library
Fayetteville Public Library
Summarized Budget to Actual
As of January 31, 2026
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Created on 02/09/2026, 11:21 AM CDT Page 1
14
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026
Assets
Cash & Investments
1000 - Undeposited Funds 75 0 0 0 0 0 0 0 0 0 75
1003 - Petty Cash 2,851 0 0 0 0 0 0 0 0 0 2,851
1009 - Bank of Fayetteville - FPL 62,945 0 0 0 0 0 0 0 0 (274)62,671
1020 - Arvest - Library Operations 727,115 0 0 0 0 0 0 0 0 0 727,114
1025 - Arvest - Events 0 0 0 0 0 0 0 0 0 203,211 203,212
1030 - First Security - FPL 183,797 0 0 0 0 0 0 0 0 0 183,797
1100 - Schwab FPL - Operating 2,035,313 0 0 0 0 0 0 0 0 0 2,035,313
1105 - Schwab FPL - Expansion O&M 0 676,129 0 0 0 0 0 0 0 0 676,129
1110 - Schwab FPL - Long Term 0 0 1,848,961 0 0 0 0 0 0 0 1,848,961
1115 - Schwab FPL - Facilities Replace-
ment
0 0 0 869,304 0 0 0 0 0 0 869,303
1120 - Schwab FPL - Furniture & Equip.0 0 0 0 437,314 0 0 0 0 0 437,314
1125 - Schwab FPL - Technology 0 0 0 0 0 655,573 0 0 0 0 655,573
1130 - Schwab FPL - Expansion Capital 0 0 0 0 0 0 4 0 0 0 4
Total Cash & Investment 3,012,096 676,129 1,848,961 869,304 437,314 655,573 4 0 0 202,937 7,702,317
Receivables
1200 - Claims Pending 50 0 0 0 0 0 0 0 0 0 50
1240 - Accounts Receivable 6,986 0 0 0 0 0 0 0 0 87,415 94,401
1243 - Grants Receivable 16,684 0 0 0 0 0 0 0 0 0 16,684
1265 - Sales Tax Rebate Receivable 36 0 0 0 0 574 0 0 0 0 610
1270 - Due From Other Funds 280,154 0 76,240 29 0 123,954 0 0 0 48 480,427
1271 - Due From Other Governments
(Property Tax & Debt Service)
6,609,528 0 0 0 0 0 0 3,172,574 0 0 9,782,101
1275 - 10 Due From 91 349,202 0 0 0 0 0 0 0 0 0 349,202
1279 - 10 Due From 80 602,467 0 0 0 0 0 0 0 0 0 602,468
1280 - 80 Due From 10 0 0 0 0 0 0 0 0 348,004 0 348,004
1281 - 10 Due From 85 511,504 0 0 0 0 0 0 0 0 0 511,504
1282 - 85 Due From 10 0 0 0 0 0 0 0 0 0 633,123 633,122
1285 - 80 Due From 85 0 0 0 0 0 0 0 0 2,361 0 2,361
1286 - 85 Due From 80 0 0 0 0 0 0 0 0 0 8,920 8,920
1400 - Interfund (1,232,239) 3,899,883 (1,115,400)3,788 43,381 365,371 (192,504) (1,772,280)0 0 0
Total Receivables 7,144,372 3,899,883 (1,039,160)3,817 43,381 489,899 (192,504)1,400,294 350,365 729,506 12,829,854
Prepaid Expenses
1500 - Prepaid Expenses 118,085 0 0 0 0 0 0 0 0 0 118,085
Prepaid Expenses 118,085 0 0 0 0 0 0 0 0 0 118,085
Fixed Assets
Depreciable Assets
1801 - Building 22,132,023 0 0 0 0 0 0 0 0 0 22,132,023
1802 - Vehicles 91,190 0 0 0 0 0 0 0 0 0 91,189
1805 - Software 174,237 0 0 0 0 0 0 0 0 0 174,238
1811 - Books & Publications 2,620,698 0 0 0 0 0 0 0 0 0 2,620,698
1813 - Equipment 3,697,952 0 0 0 0 0 0 0 0 0 3,697,952
1815 - Furniture & Fixtures 263,427 0 0 0 0 0 0 0 0 60,680 324,108
1999 - Accumulated Depreciation (11,940,028)0 0 0 0 0 0 0 0 (20,949) (11,960,978)
Total Depreciable Assets 17,039,499 0 0 0 0 0 0 0 0 39,731 17,079,230
Non Depreciable Assets 1,605,676 0 0 0 0 0 0 0 0 0 1,605,676
Total Fixed Assets, Net 18,645,175 0 0 0 0 0 0 0 0 39,731 18,684,906
Library
Balance Sheet
Fayetteville Public Library
Created on 02/09/2026, 11:19 AM CDT Page 1
15
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026
Total Assets $ 28,919,728 $ 4,576,012 $ 809,801 $ 873,121 $ 480,695 $ 1,145,472 $ (192,500)$ 1,400,294 $ 350,365 $ 972,174 $ 39,335,162
Liabilities and Fund Balances
Liabilities
Accounts Payable
2001 - Accounts Payable 94,335 0 0 0 0 0 0 0 0 0 94,335
2004 - Friends of FPL Pass through 2,189 0 0 0 0 0 0 0 0 0 2,189
2005 - FDN Designated Pass Through
to FPL
(100,438)0 0 0 0 0 0 0 0 0 (100,438)
2007 - FPL CentreSuite (2,440)0 0 0 0 0 0 0 0 0 (2,440)
2099 - AR State Library Scholarship
Pass Through
793 0 0 0 0 0 0 0 0 0 793
2415 - Security Deposits 5,925 0 0 0 0 0 0 0 0 24,000 29,925
2414 - Convenience Fee 37 0 0 0 0 0 0 0 0 0 37
2020 - Accrued Accounts Payable 406 0 0 0 0 0 0 0 0 0 406
Total Accounts Payable 807 0 0 0 0 0 0 0 0 24,000 24,807
Salaries & Benefits Payable
2125 - Accrued Salaries & Wages 113,833 0 0 0 0 0 0 0 0 3,277 117,111
2130 - Voluntary Vision Insurance 985 0 0 0 0 0 0 0 0 0 985
2140 - Voluntary Life, STD & AD&D 1,919 0 0 0 0 0 0 0 0 0 1,919
2145 - Accrued Vacation 292,618 0 0 0 0 0 0 0 0 3,486 296,103
2147 - Voluntary Supp Ins - Cancer 55 0 0 0 0 0 0 0 0 0 56
2148 - Voluntary Supp Ins - AC, CR,
HI
261 0 0 0 0 0 0 0 0 0 260
2149 - Voluntary Supp Ins - Will 83 0 0 0 0 0 0 0 0 0 84
2150 - Retirement Contributions 909 0 0 0 0 0 0 0 0 0 908
2155 - Voluntary Dental Insurance 2,294 0 0 0 0 0 0 0 0 0 2,294
2160 - Accrued Sick Time 150,979 0 0 0 0 0 0 0 0 1,538 152,516
2165 - FICA Payable 0 0 0 0 0 0 0 0 0 0 0
2175 - Health Insurance Liability 12,413 0 0 0 0 0 0 0 0 0 12,414
2184 - FSA - Limited 25 0 0 0 0 0 0 0 0 0 25
2196 - Caring Committee 117 0 0 0 0 0 0 0 0 0 117
2197 - Healthy Habits 3,176 0 0 0 0 0 0 0 0 0 3,176
2198 - Annual Fund Liability 30 0 0 0 0 0 0 0 0 0 30
Total Salaries & Benefits Payable 579,697 0 0 0 0 0 0 0 0 8,301 587,998
Other Payables
2057 - Sales Tax 13 0 0 0 0 0 0 0 0 29 42
2025 - Accrued Sales Tax Payable 937 0 0 0 0 0 0 0 0 0 937
2061 - Short Term Tax 0 0 0 0 0 0 0 0 0 3 3
Total Other Payables 950 0 0 0 0 0 0 0 0 32 982
Deferred Revenue
2410 - Deferred Revenue 475,013 0 0 0 0 0 0 0 0 0 475,013
Total Deferred Revenue 475,013 0 0 0 0 0 0 0 0 0 475,013
Library
Balance Sheet
Fayetteville Public Library
Created on 02/09/2026, 11:19 AM CDT Page 2
16
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026 01/31/2026
Due to Other Funds
Due to Library 0 0 0 0 0 0 0 0 602,468 511,504 1,113,972
Due to Others 198,642 0 0 71,657 0 129,339 77,580 0 3,160 0 480,377
Due to Food Services 348,004 0 0 0 0 0 0 0 0 2,361 350,365
Internal Due To 633,122 0 0 0 0 0 0 0 8,920 0 642,042
Total Due to Other Funds 1,179,768 0 0 71,657 0 129,339 77,580 0 614,548 513,865 2,586,756
Total Liabilities 2,236,235 0 0 71,657 0 129,339 77,580 0 614,548 546,198 3,675,556
Fund Balance 26,683,493 4,576,012 809,801 801,464 480,695 1,016,133 (270,080)1,400,294 (264,183)425,976 35,659,606
Total Liabilities and Fund Balances $ 28,919,728 $ 4,576,012 $ 809,801 $ 873,121 $ 480,695 $ 1,145,472 $ (192,500)$ 1,400,294 $ 350,365 $ 972,174 $ 39,335,162
Library
Balance Sheet
Fayetteville Public Library
Created on 02/09/2026, 11:19 AM CDT Page 3
17
Fayetteville Public Library Staff Parking Permit Guidelines
Effective February 1, 2026
PURPOSE
The purpose of the Staff Parking Permit Guidelines is not to limit staff in any way, but to
support staff safety and help ensure that employees have a reliable place to park when they
come to work.
These guidelines are intended to protect staff access to parking during work hours, reduce long -
term non-library use of library parking spaces, and create a safer, more predictable parking
experience for everyone.
WORK-IN-PROGRESS
These guidelines are a work in progress and part of a broader, evolving approach to addressing
parking challenges around the library. Staff feedback is welcome, and adjustments may be made
as we learn what works best.
WHO NEEDS A PERMIT
All FPL staff who park in library-designated staff parking areas, including:
• Parking Deck
• South Lot
A valid staff parking permit is required for vehicles parked in designated staff parking areas
during library operating hours.
Active enforcement occurs during posted hours, as indicated by on-site signage.
PARKING PERMIT OPTIONS & DISPLAY GUIDELINES
Staff may choose one of the following permit options:
• Hanging Permit – Hung from the rearview mirror and clearly visible from outside the
vehicle
• Window Cling – Recommended placement: rear window
• Bumper Sticker
To assist Facilities during routine checks, staff are encouraged to park in a way that makes their
permit most visible:
• If using a hanging permit, backing into the parking space may improve visibility
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• If using a window cling or bumper sticker, pulling forward into spaces may improve
visibility
These suggestions are intended to improve visibility and assist Facilities. Occasional variations
in how a vehicle is parked—due to space availability, accessibility needs, unloading materials,
or other reasonable circumstances—are expected and acceptable.
LICENSE PLATE REGISTRATION (REQUIRED)
When picking up a parking permit, staff must provide license plate information for the
vehicle(s) they plan to use. Staff may register more than one vehicle if needed, and license
plate information must be provided for each vehicle.
Please notify Human Resources if your vehicle or license plate information changes. Email
notification is sufficient, including during evenings or weekends , and updates will be handled
during regular business hours. This process is intended to keep records accurate and is not
designed for immediate enforcement action.
ENFORCEMENT, SIGNAGE & PURPOSE
Parking enforcement begins February 1, 2026.
Updated signage will indicate either "Staff Parking Only" or "Library Parking Only," as
appropriate, with posted library and staff usage hours. Signage will vary by location to reflect
the intended use of each parking area.
ENFORCEMENT FOCUS
This process is designed to support staff, not penalize them . Enforcement efforts are primarily
focused on vehicles that use library parking spaces for extended, non-library purposes, rather
than on staff or patrons using the library appropriately.
This is different from patrons who park in the South Lot to access the Greenway or other short -
term, appropriate uses of library parking.
The goal is to recognize the many legitimate reasons people use library parking
while maximizing availability for library patrons and staff , particularly during busy hours.
Staff are not the focus of enforcement and should not experience this process as punitive.
STAFF PARKING LOCATIONS
To help maximize parking availability for patrons, staff are asked to park in designated staff
spaces on the bottom level of the parking garage or in the south parking lot during their shift.
19
During large events or particularly busy times, staff may choose to consider nearby street
parking only if they feel it is safe and reasonable to do so . Staff should never feel obligated to
park in a location that feels unsafe, inconvenient, or unsuitable for their individual
circumstances.
Staff safety and accessibility are always the priority , and these guidelines are intended to
support—not override—those considerations.
Staff are never expected to park in areas that compromise their personal safety or accessibility
needs.
IMPLEMENTATION PERIOD
During the first 30 days, the focus will be on education, communication, and reminders as
everyone becomes familiar with the process.
Vehicles parked without a valid, visible permit after the implementation period may be subject
to enforcement actions, including towing, particularly in staff -designated areas. This will be for
non-staff parked in Staff designated parking.
If a staff member forgets a permit or experiences an issue displaying it, they should contact HR.
Staff may register more than one vehicle if needed. License plate information must be provided
for each vehicle to ensure accurate records.
IMPORTANT NOTES
• Staff parking permits are not transferable to family members or non-library vehicles
• Permits are issued to active FPL employees only
• Permits may change annually (including color or format) to support enforcement
• Permits must be returned or deactivated upon separation from employment
STAFF PARKING FAQ & TALKING POINTS
• Staff will receive a Parking FAQ and set of talking points designed to help
answer common patron questions when parking is limited, the library is extremely
busy, or large events are taking place.
• This resource is intended to provide clear, consistent, and supportive language so staff
are not put in the position of explaining policies, enforcing parking rules, or resolving
parking disputes.
• The FAQ is a communication tool only and is meant to support welcoming, respectful
interactions during high-traffic periods.
QUESTIONS OR UPDATES
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For questions, permit pickup, or vehicle updates, staff may contact Human Resources:
• Patty Burchett – pburchett@faylib.org
• Shelton Brister – sbrister@faylib.org
Thank you for your patience, feedback, and partnership as we continue to refine this process
together.
Version 1.1 – January 2026
Why This Exists
Parking around the library can be challenging during busy days and large events. These
guidelines are intended to protect staff access to parking, support safety, and help
ensure the library can operate smoothly—while continuing to welcome patrons,
programs, and community gatherings. This permit system is one part of a broader,
shared effort to balance access, fairness, and safety.
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