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HomeMy WebLinkAbout044-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 44-26 File Number: 2026-114 A RESOLUTION TO APPROVE AMENDMENT NO. 6 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $97,130.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH THE GOSHEN WATER STORAGE TANK IMPROVEMENTS PROJECT WHEREAS, on October 3, 2017, the City Council approved Resolution 206-17 authorizing a contract with Hawkins- Weir Engineers, Inc. for the Goshen Water Storage Tank Improvements Project; and WHEREAS, Amendment No. 6 will provide the funds necessary for Hawkins-Weir to update plans, specs, and permits for project bidding and to observe the contractor’s work in the field, provide help with RFI’s or change orders as necessary, conduct quality control testing, and properly survey and certify the completed work. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 6 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. in an amount not to exceed $97,130.00 for additional services associated with the Goshen Water Storage Tank Improvements Project. PASSED and APPROVED on February 3, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer AMENDMENT NO. 6 TO THE AGREEMENT For PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND HAWKINS-WEIR ENGINEERS, INC. In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Goshen Ground Water Storage Tank and Benson Pressure Plane Improvements (HW Project No. 2017076), dated October 3, 2017, between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins - Weir Engineers, Inc. (hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by this Amendment No. 6. SECTION 1— SCOPE OF SERVICES 1.1 Amendment No. 6 is for rebidding and construction phase services for the Goshen Ground Water Storage Tank Improvements (Task 10 and Task 11). The services associated with Tasks 10 and 11 are detailed in the Engineer's attached Scope of Services dated December 18, 2025. SECTION 2 — TIME OF SERVICE 2.1 The scope of services as defined above is based on addressing the Task 10 and 11 services within 360-calendar days. Engineer will proceed with providing the services set forth herein immediately upon execution of this Authorization by all parties. SECTION 3 — COMPENSATION 3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the terms of the Agreement. Total payment for Scope of Services described herein shall not exceed Ninety - Seven Thousand One Hundred Thirty and 00/100 Dollars ($97,130.00) without written approval of Owner. Amendment No. 6 Pagel of 2 December 18, 2025 3.2 Amendment 6 includes an adjustment to the fee amount approved under previous Amendments for Engineering Design Services and Reimbursable Expenses associated with the Goshen Ground Water Storage Tank and Benson Pressure Plane Improvements. An amount of$39,400.00 will be reallocated from the Goshen Tank Improvements Construction Management, Benson Elevated Tank Improvements Advertising and Bidding, Benson Pressure Plane Improvements Construction Management, Benson Elevated Tank Improvements Construction Management,and Reimbursable Expenses to reduce the amount for the Scope of Services from $97,130.00 to$57,730.00. 3.3 These additional services and fee adjustments will increase the Agreement's not to exceed fee by a net amount of$57,730.00 to Four Hundred Fifteen Thousand Ten and 00/100 Dollars($415,010.00). Attachments: Scope of Services dated December 18,2025 Fee Proposal dated December 18,2025 2026 Standard Hourly Billing Rate Structure Certificate of Liability Insurance(2 Pages) AUTHORIZATION BY: CITY OF FAYETTEVILLE,ARKANSAS -RCIA)S1( `) By: Honorable Molly Rawn,Mayor Date: 2-3-2026 ACCEPTED BY: HAWKINS-WEIR ENGINEERS, INC. By: "0(l.k. CJ • Cut my Brett D.Peters,P.E. President and CEO Date: 2 /t8 '2o25 Amendment No.6 Page 2 of 2 December 18,2025 City of Fayetteville Staff Review Form 2026-114 Item ID 2/3/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Tim Nyander 1/14/2026 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends the approval of Amendment No. 6 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. in an amount not to exceed $97,130.00 for construction observation and project management services associated with the Goshen Water Storage Tank Improvements project. Budget Impact: 5400.720.5600-5314.00 Water and Sewer Account Number Fund 14010.1 Water Tank Improvements Project Number Project Title Budgeted Item?Yes Total Amended Budget $2,252,266.00 Expenses (Actual+Encum)$2,838.00 Available Budget $2,249,428.00 Does item have a direct cost?Yes Item Cost $97,130.00 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $2,152,298.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2026-114 A RESOLUTION TO APPROVE AMENDMENT NO. 6 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $97,130.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH THE GOSHEN WATER STORAGE TANK IMPROVEMENTS PROJECT WHEREAS, on October 3, 2017, the City Council approved Resolution 206-17 authorizing a contract with Hawkins-Weir Engineers, Inc. for the Goshen Water Storage Tank Improvements Project; and WHEREAS, Amendment No. 6 will provide the funds necessary for Hawkins-Weir to update plans, specs, and permits for project bidding and to observe the contractor’s work in the field, provide help with RFI’s or change orders as necessary, conduct quality control testing, and properly survey and certify the completed work. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 6 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. in an amount not to exceed $97,130.00 for additional services associated with the Goshen Water Storage Tank Improvements Project. Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2026-114 MEETING OF FEBRUARY 3, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Hawkins-Weir Engineers, Inc. - Amendment No. 6 for Goshen Water Storage Tank Improvements RECOMMENDATION: Staff recommends the approval of Amendment No. 6 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. in an amount not to exceed $97,130.00 for construction observation and project management services associated with the Goshen Water Storage Tank Improvements project. BACKGROUND: The Goshen Water Storage Tank Improvements Project consists of removal and replacement of internal and external water tank coatings and updates to safety and mixing equipment on this 300,000-gallon ground storage tank. This project is expected to advertise for public bidding in 2026. This tank has been recommended for rehabilitation for many years, but could not be taken offline until other improvements in the Gulley/Goshen areas were recently completed. DISCUSSION: This contract amendment will provide the funds necessary for Hawkins-Weir to update plans, specs, and permits for project bidding and to observe the contractor’s work in the field, provide help with RFI’s or change orders as necessary, conduct quality control testing, and properly survey and certify the completed work. This engineering contract has involved several other scopes in this area over several years. The Purchase Order from 2017 was closed in 2024 after the previous phase was complete, and it had a remaining balance of $39,400.00. Therefore, the net contract increase for Amendment No. 6 is $57,730.00. The entire balance of $97,130.00 for Amendment No. 6 will be issued on a new purchase order pending City Council approval. Also, previous amendments included $33,920.00 in reimbursable expenses outside the Not-to-Exceed fee. These reimbursable expenses will carry over to Amendment No. 6. BUDGET/STAFF IMPACT: Funds are available within the Water Tank Improvements account. ATTACHMENTS: 3. Staff Review Form, 4. Amendment No. 6 Appendix A Amendment No. 6 Scope of Services Goshen Ground Water Storage Tank and i4w 10 Benson Pressure Plane Improvements Cityof Fayetteville, Arkansas Y � CITY OF FAYETTEVILL.E HW Project No. 2017076 ARKANSAS December 18, 2025 Task Description Task 10 — Goshen Ground Water Storage Tank Rebid 1. Revise Goshen Ground Water Storage Tank Plans and Specifications for Rebidding purposes a. Update City of Fayetteville Front End Documents to current versions b. Incorporate the use of the Pre -Purchased Tank Mixing System into the Design 2. Submit revised Plans to the Arkansas Department of Health for review and approval 3. Submit revised Contract Documents to the City of Fayetteville Purchasing Department for review and incorporate any comments 4. Participate in a Pre -Bid Conference with the Owner and prospective bidders 5. Prepare any necessary Addendums 6. Review the Certified Bid Tabulation prepared by the City of Fayetteville and prepare a recommendation to the City for the award of a Construction Contract 7. Assist in the preparation of Contract Documents for execution between the City and Contractor Task 11 — Construction Phase — Goshen Ground Water Storage Tank Improvements 1. Conduct Pre -Construction Conference with the Owner and Contractor a. Prepare Meeting Summary 2. Provide periodic observation during construction 3. Conduct up to two (2) progress meetings a. Prepare Meeting Summaries 4. Prepare, review, and coordinate the dissemination of construction documentation including material submittals, testing results, field orders, and change orders as directed by the Owner 5. Review the Contractor's constructed quantities and prepare monthly pay requests for the Owner's approval 6. Coordinate and conduct a final inspection with the Contractor and the Owner, and prepare a punch list of deficient construction items for the Contractor to address 7. Prepare Record Drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner's archives 2017076\Appendix A Amendment 6 Scope of Services 121825.docx Page 1 of 1 C � O (Op E N Q a) V) ` tw o Y F, aIn M CL L O N v O Q N LL N 0 c i C = N rI (D m > O L O m d 2 z w 41 4J }� LL O v E O ` 0 a O a a) C .N E o U Q s e N 4) 00 CD �t 00 f\ N 00 'zt(-4 O O N M cl O O� O^ L' 1` 00 zt W +m' U M M V) V) to N V} V) V) V) —1 ci V) V) V) Ln N m O O O N N N c-I CO N 00 � O n — 0D + O N 00 O N 't N O V O w Q M V) L N Lr) Q= 00 00 W N O zt N Q V) u VT vi O O O O U O N W y/) 00 00 t �t V 00 It 't 0 O O In V} Ln — ^ �t N N O O �t C > N UJ V) Y E E 0 C m �.. 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Hourly Rate Schedule: 2026 Description Billing Rate/Hour Engineer VII $275 Engineer VI $250 Engineer V $225 Engineer IV $200 Engineer III $175 Engineer II $150 Engineer 1 $125 Environmental Specialist II $130 Environmental Specialist 1 $110 Designer III $145 Designer II $135 Designer 1 $120 Civil Eng Assistant II $100 Civil Eng. Assistant 1 $80 Digital Design Manager $150 BIM Modeler III $145 BIM Modeler II $135 BIM Modeler 1 $125 CAD/GIS Technician III $135 CAD/GIS Technician II $125 CAD/GIS Technician 1 $115 Construction Manager II $150 Construction Manager 1 $130 Construction Observer IV $140 Construction Observer III $120 Construction Observer II $110 Construction Observer 1 $100 Surveyor $175 GPS Survey $200 Survey Technician $50 Business Manager $100 Graphic Designer $100 Administrative $75 Reimbursable Expenses Mileage $0.77/mile Printing @ Cost Travel @ Cost Expert Witness Rate x 2.0 Other Direct Costs @ Cost Notes: 1. Hourly rates may be equitably adjusted 2. Adjustment to rate schedule will not change contract lump sum or NTE amounts 3. If a conflict exists, hourly rates & reimbursable expenses will be invoiced per terms of Agreement. HAWKENG-nl MORGAN A`CORQX CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 11/4/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BHC Insurance 5500 Euper Lane P.O. Box 3529 Fort Smith, AR 72913-3529 CONTACT NAME: PHONE (A/C, No, Ext): (479) 452-4000 (A//C, No):(479) 484-5185 E-MAIL ADDRE INSURERS AFFORDING COVERAGE NAIC # INSURER A : Employers Mutual Casualty Company 21415 INSURED INSURER B : EMCASCO Insurance Company 21407 INSURER C :Accident Fund National Ins Co 12305 Hawkins -Weir Engineers, Inc. INSURER D : P.O. BOX 648 Van Buren, AR 72957-0648 INSURER E INSURER F : COVERAGES CFRTIFICATF NI IMRFR- Ri=\/ICI(lAI A11111ARFR• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LT TYPE OF INSURANCE ADDL D SUBR WVD POLICY NUMBER POLICY EFF MM/DD[YYYY1 POLICY EXP (MMIDDrfYYYL LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE I OCCUR 6W68047 11/1/2025 11/1/2026 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence)$ 500,000 MED EXP (Any oneperson) $ 10,000 PERSONAL & ADV INJURY $ Included GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PRO- LOC JECT GENERAL AGGREGATE 2,000,000 PRODUCTS - COMP/OP AGG 2,000,000 $ $ OTHER: B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident) 1,000,000 $ BODILY INJURY Perperson) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY X AUTOS 6E68047 11/1/2025 11/1/2026 BODILY INJURY Per accident $ or P"identDAMAGE $ X AUTOS ONLY X AUUTOS ONLY A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 EXCESS LIAB CLAIMS -MADE 6J68047 11/1/2025 11/1/2026 DED X RETENTION $ 10,000 $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY �,/ N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑N (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A 100119068 11/1/2025 11/1/2026 X PER OTH- T T E ER E.L. EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT 1,000,000 $ A Equipment Floater 6C68047 11/1/2025 11/1/2026 Scheduled DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Project # 2017076 Goshen Water Storage Tank & Pump Station/Benson Standpipe City of Fayetteville, AR 113 W Mountain St Fayetteville, AR 72701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD HAWKENG-01 114hP►1il A 17� CERTIFICATE OF LIABILITY INSURANCE DATE 12/10/2025 12/10/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 550 Insurance 5500 Euper Lane P.O. Box 3529 CONTACT AME CT CL Service Team #4 (A 0704) A/CNNo, Ext): (479) 783-2266 FAX No):(479) 484-5185 ( E-MAIL ss: BHCservice4@bhca.com bhca.com Fort Smith, AR 72913-3529 INSURERS AFFORDING COVERAGE NAIC # INSURER A: Pacific Insurance Companv 10046 INSURED INSURER B : Lexington Insurance Company 19437 INSURER C : Hawkins -Weir Engineers, Inc. P.O. Box 648 Van Buren, AR 72957-0648 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NIIMRFR- QwIQInKI nrt InnQ=o. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL I SD SUBR WVD POLICY NUMBER POLICY EFF MM/DD POLICY EXP MM/DD LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR EACH OCCURRENCE $ PREMISETO S (Ea occurrence) $ MED EXP (Any oneperson) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: - POLICY JPROECT LOC GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY Perperson) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ PeOr accRTYtDAMAGE $ AUTOS ONLY AUUTOS ONL� UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under N / A I PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below A Professional Liab 21OH065549825 7/11/2025 7/11/2026 Aggregate 4,000,000 B Excess Liability 015136178 7/11/2025 7/11/2026 Aggregate 3,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Project: 2017076, Goshen Storage Tank and Benson Pressure Plane Improvements City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD