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Home My WebLink About036-25 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 36-26 File Number: 2025-2746 A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $976,480.00 FOR CONSTRUCTION MANAGEMENT AND FIELD OBSERVATION SERVICES ASSOCIATED WITH UTILITY RELOCATIONS ALONG HIGHWAY 112, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 1, 2021, the City Council passed Resolution No. 164-21 approving a Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. for engineering services associated with the utility relocations along Highway 112 from Truckers Drive to Howard Nickell Road associated with Arkansas Department of Transportation Project 040746; and WHEREAS, Amendment No. 1 to the contract provided for costs associated with significant additional services required during the final design phases of the project; and WHEREAS, Amendment No. 2 provided for costs associated with re-design efforts required by ARDOT’s plan to add another round-about to the roadway design; and WHEREAS, Amendment No. 3 will provide funds for construction management and field observation throughout the construction of the project, with reimbursement from ARDOT expected to cover approximately 90% of those costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 3 to the engineering services contract with Hawkins-Weir Engineers, Inc. in an amount not to exceed $976,480.00 for construction management and field observation services associated with the utility relocations along Highway 112. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on January 20, 2026 Approved: Attest: _______________________________ Molly Rawn, Mayor _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-2746 MEETING OF JANUARY 20, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Hawkins-Weir Engineers, Inc. - Amendment No. 3 for Highway 112 Utility Relocations RECOMMENDATION: Staff recommends approval of Amendment No. 3 to the engineering services agreement with Hawkins-Weir Engineers, Inc. for professional services associated with ArDOT Project 040746 Utility Relocations along Highway 112 in an amount not to exceed $976,480.00, and approval of a budget adjustment. BACKGROUND: The Arkansas Department of Transportation has requested utility relocations to prepare for the widening of Highway 112 from Truckers Drive to Howard Nickell Road. Amendments 1 & 2 were related to ARDOT-initiated design changes throughout the design phase of the project. DISCUSSION: Amendment No. 3 will provide funds for construction management and field observation throughout the construction duration. Per the original relocation agreement with ARDOT, this project is 90.74% reimbursable to the City of Fayetteville. BUDGET/STAFF IMPACT: 2026 Budgeted funds available from the Water & Sewer Relocations project will be utilized. 2026 budgeted funds from the Sanitary Sewer Rehabilitation project and the Water System Rehabilitation and Replacement project will be transferred to the Water and Sewer Relocations project to cover the remainder of the cost of the project. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. Amendment No. 3 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-2746 A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $976,480.00 FOR CONSTRUCTION MANAGEMENT AND FIELD OBSERVATION SERVICES ASSOCIATED WITH UTILITY RELOCATIONS ALONG HIGHWAY 112, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 1, 2021, the City Council passed Resolution No. 164-21 approving a Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. for engineering services associated with the utility relocations along Highway 112 from Truckers Drive to Howard Nickell Road associated with Arkansas Department of Transportation Project 040746; and WHEREAS, Amendment No. 1 to the contract provided for costs associated with significant additional services required during the final design phases of the project; and WHEREAS, Amendment No. 2 provided for costs associated with re-design efforts required by ARDOT’s plan to add another round-about to the roadway design; and WHEREAS, Amendment No. 3 will provide funds for construction management and field observation throughout the construction of the project, with reimbursement from ARDOT expected to cover approximately 90% of those costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 3 to the engineering services contract with Hawkins-Weir Engineers, Inc. in an amount not to exceed $976,480.00 for construction management and field observation services associated with the utility relocations along Highway 112. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2025-2746 Item ID 1/6/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Tim Nyander 12/17/2025 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Amendment No. 3 to the engineering services agreement with Hawkins-Weir Engineers, Inc. for professional services associated with ArDOT Project 040746 Utility Relocations along Highway 112 in an amount not to exceed $976,480.00, and approval of a budget adjustment. Budget Impact: 5400.720.5600-5314.00 5400.720.5700- 5314.00 Water and Sewer Account Number Fund 11011.2101 Water & Sewer Relocations Project Number Project Title Budgeted Item?Yes Total Amended Budget $27,444,852.00 Expenses (Actual+Encum)$26,816,494.86 Available Budget $628,357.14 Does item have a direct cost?Yes Item Cost $976,480.00 Is a Budget Adjustment attached?Yes Budget Adjustment $476,480.00 $277.00 Remaining Budget $128,357.14 V20221130 Purchase Order Number:2021-418 Previous Ordinance or Resolution #218-19 Change Order Number:3 Approval Date: Original Contract Number:2021-00000039 Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 WATER SEWER (720) Adjustment Number 2026 (BY) Requestor:Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A budget adjustment is needed in the Water/Sewer Relocations for Street Projects project to cover the cost for amendment #3 to the engineering services agreement with Hawkins-Weir Engineers, Inc. for professional services associated with ArDOT Project#040746 - Utility Relocations along Highway 112. Budgeted funds from the Sanitary Sewer Rehabilitation Project and the Water System Rehabilitaton and Replacement projects will be used to fund part of the cost of this amendment. COUNCIL DATE:1/6/2025 ITEM ID#:2025-2746 Holly Black 12/18/2025 3:19 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025125TOTAL-- Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 5400.720.5600-5314.00 732,360 -11011 2101 EX Professional Services 5400.720.5700-5314.00 244,120 -11011 2101 EX Professional Services 5400.720.5600-5808.00 (500,000)-11011 1 EX Improvements - Water Line 5400.720.5700-5815.00 (119,120)-02017 1 EX Improvements - Sewer 5400.720.5600-5808.00 (357,360)-12009 1 EX Improvements - Water Line -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 AMENDMENT NO. 3 TO THE AGREEMENT For PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND HAWKINS-WEIR ENGINEERS, INC. In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Highway 112 Utility Relocation (HW Project No. 2021048), dated June 1, 2021, between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins-Weir Engineers, Inc. (hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by this Amendment No. 3. SECTION 1 -SCOPE OF SERVICES 1. 1 Amendment No. 3 is for Prebid and Construction Phase Services for the Highway 112 Utility Relocation project by the Arkansas Department of Transportation (ARDOT). Additional information on the proposed engineering services are detailed in the Engineer's attached Exhibit A -Scope of Services dated October 24, 2025. SECTION 2 -TIME OF SERVICE 2.1 Engineer will proceed with providing the services set f01ih herein immediately upon execution of this Authorization by all paiiies and commencement of construction activities by ARDOT and the Contractor. SECTION 3 -COMPENSATION 3 .1 Owner shall compensate Engineer for providing the services set fo1ih herein in accordance with the te1ms of the Agreement. Total payment for Scope of Services described herein shall not exceed Nine Hundred Seventy-Six Thousand Four Hundred Eighty and 00/100 Dollars ($976,480.00) without written approval of Owner. 2021048 Amendment 3_2025-10-24 Page 1 of2 October 24, 2025 These additional services adjust the Agreement's total not to exceed fee to $1,767,230.00, including proposed reimbursable expenses. Attachments: Exhibit A -Scope of Services dated October 24, 2025 Exhibit B -Fee Proposal dated October 24, 2025 Exhibit C -Standard Hourly Billing Rate Structure, effective 2025 ACCEPTED BY: HA WK.INS-WEIR ENGINEERS, INC. By:_�_ru)j--------=--=---------'---�--e_eh.M, __ Brett D. Peters, P.E. President and CEO Date: October 24, 2025 2021048 Amendment 3_2025-10-24 AUTHORIZATION BY: CITY OF FAYETTEVILLE, ARKANSAS By: __________ _Honorable Molly Rawn, Mayor Date: ___________ _ Page 2 of 2 October 24, 2025 01/20/2026 Exhibit A Scope of Services Construction Phase Services Highway 112 Utility Relocations Fayetteville, Arkansas Project No. 2021048 October 24, 2025 2021048 Exhibit A Construction Phase - Scope of Services 1 Project Description This scope of services describes professional engineering services provided to the City of Fayetteville for the Arkansas Highway 112 Utility Relocations Project. Hawkins-Weir Engineers (HW) shall provide construction phase and other services as set forth below and based on a construction contract length of 840 calendar days (28 months). Although the scope of public utility work on this project has been incorporated into the Arkansas Department of Transportation (ARDOT) roadway plans and specifications for Project 040746, this Amendment to the Engineering Services Agreement for Hawkins-Weir will be for construction phase services associated with construction of the utility improvements only. In addition, Hawkins-Weir will serve as the liaison between ARDOT’s contractor and the City of Fayetteville. For the purposes of this Scope of Services, “the Owner” is identified as the City of Fayetteville. TASK 1 – Preliminary Engineering Services – Completed TASK 2 – Final Design Phase Services – Completed TASK 3 – Prebid Services 1. Reformat previously approved plans to match ARDOT formatting to allow incorporation of the utility improvements into the roadway construction plans, 2. Reformat previously approved technical specifications into Special Provisions to allow incorporation into ARDOT bidding documents, 3. Provide assistance to City of Fayetteville during easement acquisition efforts, including participating in coordination meetings with property owners and revising easement documents, 4. Assist ARDOT during bidding phase in interpretation of utility relocation plans and preparation of bid addenda. TASK 4 – Construction Phase Services – Utility Relocations 1. Participate in a preconstruction conference with ARDOT, the Owner, and Contractor, 2. Conduct pre-work coordination meetings with the Contractor and the Owner, including concrete pre-placement (vault structures), water and sewer main tie-overs, and connection to existing 36-in. prestressed concrete cylinder pipe (PCCP), 3. Conduct up to 12 coordination meetings with water and sewer customers, the Contractor, and the Owner for water and sewer line tie-overs, 4. Participate in up to 56 construction progress meetings conducted by ARDOT (typically semi-monthly), provide updates on the project status, review outstanding construction issues, assist ARDOT in preparing meeting minutes, and advise the Owner on utility matters, Exhibit A Scope of Services Construction Phase Services Highway 112 Utility Relocations Fayetteville, Arkansas Project No. 2021048 October 24, 2025 2021048 Exhibit A Construction Phase - Scope of Services 2 5. Provide full-time construction observation for a 28-month construction period for utility relocations only, 6. Prepare, review and disseminate construction documentation including utility material submittals, requests for information (RFIs), field change orders (FCOs), and change orders (COs) as directed by ARDOT or the Owner, 7. Compile, review and maintain documentation for procurement of materials in accordance with Build America, Buy America Act (BABAA) compliance, 8. Review the Contractor’s construction quantities for utilities and provide assistance to ARDOT in processing Contractor’s monthly pay requests, 9. Conduct as-built surveys of the completed water and sewer improvements, 10. Coordinate and conduct a final inspection of utility improvements with ARDOT, Contractor, and Owner, and prepare a punch list of deficient construction items for the Contractor to address, 11. Prepare Record Drawings of the completed utility relocation project and provide one (1) electronic copy for the Owner’s archives, 12. Provide documentation for ARDOT on reimbursable and betterment construction costs for the utility relocation work, 13. Assist ARDOT in project management and contract administration. Scope of Services Exclusions 1. This scope of services describes construction observation and construction phase services related only to the construction of public water and sanitary sewer improvements on the project. Hawkins-Weir will provide coordination between the City of Fayetteville, the Contractor, and ARDOT on the utility improvements, but ARDOT will be responsible for all other inspection and construction administration related to the roadway and storm drainage improvements. 2. Water and sewer relocations and associated improvements are generally expected to be completed prior to the completion of the roadway improvements. Therefore, this scope of services assumes and the accompanying fee proposal is based on 840 days for review and approval of utility material submittals; construction, testing, and commissioning of the proposed utilities; and demolition and abandonment of existing utilities. End of Scope of Services Exhibit B Fee Proposal Summary Construction Phase Services Highway 112 Utility Relocation City of Fayetteville, Project No. 021048 October 24, 2025 TASK 3 - Prebid Services Highway 112 Utility Relocations, Fayetteville, Arkansas Engr Engr Engr GPS Surv Const Obs CAD Tech Civil Eng Total Total VII V II Survey Tech Surveyor III III Asst II Hours Cost $275 $225 $150 $200 $50 $175 $115 $120 $90 1.Reformat previously approved plans to match ARDOT formatting 88 24 112 $27,080 2.Reformat previously approved specifications for ARDOT bid documents 72 4 32 108 $23,580 3.Provide assistance to City of Fayetteville during easement acquisition 24 8 8 40 $8,960 4.Assist ARDOT during bidding phase and prepare bid addenda 24 4 4 32 $7,440 TOTAL HOURS 208 4 0 0 0 8 0 36 36 292 SUBTOTAL COST: TASK 3 - PREBID SERVICES $57,200 $900 $0 $0 $0 $1,400 $0 $4,320 $3,240 $67,060 TASK 4 - Construction Phase Services - Utility Relocations Highway 112 Utility Relocations, Fayetteville, Arkansas Engr Engr Engr GPS Surv Const Obs CAD Tech Civil Eng Total Total VII V II Survey Tech Surveyor III III Asst II Hours Cost $275 $225 $150 $200 $50 $175 $115 $120 $90 1.Participate in a preconstruction conference 8 4 4 4 4 24 $4,520 2.Conduct pre-work coordination meetings with Contractor and Owner (1)16 8 8 8 40 $8,120 3.Conduct up to 12 coordination meetings for utility tie-overs 24 16 16 8 64 $13,320 4.Participate in up to 56 construction progress meetings (bi-monthly)112 32 32 40 216 $46,400 5.Provide full-time construction observation for 28-mo. construction (2)16 16 400 5,824 6,256 $737,760 6.Prepare, review and disseminate submittals, RFIs, FCOs, and COs 48 8 48 40 144 $25,800 7.Compile, review and maintain BABAA documentation 8 8 40 40 96 $13,600 8.Review Contractor's monthly quantities for utilities and assist ARDOT 16 48 40 104 $15,200 9.Conduct as-built surveys of the completed water & sewer improvements 40 40 16 96 $12,800 10.Coordinate and conduct a final inspection and prepare punch list 4 4 8 4 20 $3,560 11.Prepare Record Drawings of completed utility improvments 4 16 8 40 68 $9,220 12.Prepare betterment and reimbursement documentation for ARDOT 8 4 8 20 $3,520 13.Assist ARDOT in project management and contract administration 40 40 80 $14,600 TOTAL HOURS 304 96 624 40 40 16 5,836 40 232 7,228 SUBTOTAL COST: TASK 4 - CONSTRUCTION PHASE SERVICES $83,600 $21,600 $93,600 $8,000 $2,000 $2,800 $671,140 $4,800 $20,880 $908,420 (1) "The Owner" = City of Fayetteville (2) For Task 4 - Item 5: Construction Observer III based on 48-hours per week for 840-day construction time for utility relocations only Reimbursable Expenses 1.Outside Services Reproduction and Printing $1,000 Total Estimated Reimbursable Expenses $1,000 Engineering Services Summary TASK 3 - Prebid Services $67,060 TASK 4 - Construction Phase Services - Utility Relocations $908,420 Reimbursable Expenses $1,000 Total Engineering Fee (NTE)$976,480 Billing Rates (Effective 2025) Billing Rates (Effective 2025) 2021048 Exhibit B Fee Proposal 2025-10-24\Prebid-Const Phase Fee 10-24-25 1 of 1 Hawkins-Weir Engineers, Inc. Hourly Rate Schedule: 2025 Description Billing Rate/Hour Engineer VII $275 Engineer VI $250 Engineer V $225 Engineer IV $200 Engineer III $175 Engineer II $150 Engineer I $125 Environmental Specialist II $130 Environmental Specialist I $110 Designer II $135 Designer I Civil Eng Assistant II Civil Eng. Assistant I $100 $90 $80 CAD/BIM Modeler II $135 CAD/BIM Modeler I $100 CAD/GIS Technician III $120 CAD/GIS Technician II $95 CAD/GIS Technician I $75 Construction Manager II $140 Construction Manager I $125 Construction Observer IV $135 Construction Observer III $115 Construction Observer II $95 Construction Observer I $85 Surveyor $175 GPS Survey $200 Survey Technician $50 Business Manager $100 Graphic Designer $100 Document Processor $75 Reimbursable Expenses Mileage $0.77/mile Printing @ Cost Travel @ Cost Expert Witness Rate x 2.0 Other Direct Costs @ Cost Notes: 1.Hourly rates may be equitably adjusted 2. Adjustment to rate schedule will not change contract lump sum or NTE amounts 3.If a conflict exists, hourly rates & reimbursable expenses will be invoiced per terms of Agreement. Exhibit C