HomeMy WebLinkAbout2026-01-06 - Agenda With Final Results -City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Final Agenda Results
Tuesday, January 6, 2026
5:30 PM
City Hall Room 219
City Council Members
Council Member Robert B. Stafford Ward 1
Council Member Dr. D'Andre Jones Ward 1
Council Member Sarah Moore Ward 2
Council Member Mike Wiederkehr Ward 2
Council Member Scott Berna Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Min. Monique Jones Ward 4
Mayor Molly Rawn
City Attorney Kit Williams
City Clerk Treasurer Kara Paxton
City Council Meeting Final Agenda January 6, 2026
City of Fayetteville, Arkansas page 2
Meeting Information:
1. Public Registration Link: https://fayetteville-ar.zoom.us/webinar/
register/WN_1FIKIuMwSQyWRyXdfe6b_Q
AgendaItemComment@Fayetteville-AR.GOV
Call to Order
Roll Call
Pledge of Allegiance
Mayor' s Announcements, Proclamations and Recognitions
1. Firemen's and Policemen's Pension and Relief Fund - Mayor Rawn
City Council Meeting Presentations, Reports and Discussion Items
1. Sales Tax & Monthly Financial Report - Chief Financial Officer
2. Election of Vice Mayor
Proposed Agenda Additions
A. Consent
A.1. Approval of the December 16, 2025 City Council Meeting Minutes.
Approved.
A.2. Purchase of Truck Hauling Services:
A resolution to award Bid 26-13 and authorize the purchase of truck hauling
services from NEC, Inc as primary supplier, and to authorize the use of other
bidders based on price and availability as needed through the end of 2026.
(2025-2376)
Passed and shall be recorded as Resolution 001-26.
A.3. Purchase of Emerald Ash Borer Treatment Services:
A resolution to award BID 26-19 and authorize the purchase of emerald ash
City Council Meeting Final Agenda January 6, 2026
City of Fayetteville, Arkansas page 3
borer treatment services from Ace of Blades Lawn Care as needed through the
end of 2026. (2025-2578)
Passed and shall be recorded as Resolution 002-26.
A.4. Purchase of Pavement Marking Services:
A resolution to award Bid No. 26-01 and approve the purchase of pavement
marking installation services from Everline Coating and Services and AF&G, LLC
as needed through the end of 2026. (2025-2365)
Passed and shall be recorded as Resolution 003-26.
A.5. Purchase of Concrete Construction Services:
A resolution to award BID 26-02 and approve the purchase of concrete services
as needed from Sweetser Construction, Inc. through the end of 2026. (2025-
2367)
Passed and shall be recorded as Resolution 004-26.
A.6. Purchase of Tree Planting Services:
A resolution to award Bid 26-03 and authorize the purchase of tree planting
services from Custom Lawn Care, LLC as needed through the end of 2026.
(2025-2368)
Passed and shall be recorded as Resolution 005-26.
A.7. Purchase of Asphalt Paving Services:
A resolution to award BID 26-04 and approve the purchase of asphalt paving
services as needed from Emery Sapp & Sons, Inc. through the end of 2026.
(2025-2369)
Passed and shall be recorded as Resolution 006-26.
A.8. Purchase of Concrete Materials:
A resolution to award BID 26-05 and authorize the purchase of concrete
materials from Tune Concrete as primary supplier, and to authorize the use of
other bidders based on price and availability as needed through the end of 2026.
(2025-2370)
Passed and shall be recorded as Resolution 007-26.
A.9. Purchase of Aggregate Materials:
A resolution to award Bid 26-06 and authorize the purchase of aggregate
materials from Hunt-Rogers Materials, LLC as primary supplier, and to authorize
the use of other bidders based on price and availability as needed through the
end of 2026. (2025-2371)
City Council Meeting Final Agenda January 6, 2026
City of Fayetteville, Arkansas page 4
Passed and shall be recorded as Resolution 008-26.
A.10. Purchase of Asphalt Materials:
A resolution to authorize the purchase of asphalt materials for use by the
Transportation Division on an as needed basis through the end of 2026. (2025-
2372)
Passed and shall be recorded as Resolution 009-26.
A.11. Purchase of High Performance Cold Mix:
A resolution to award BID 26-09 and approve the purchase of high performance
cold mix as needed from Atlas Asphalt, Inc. and Emery Sapp & Sons, Inc.
through the end of 2026. (2025-2374)
Passed and shall be recorded as Resolution 010-26.
A.12. Purchase of HDPE Drainage Pipe:
A resolution to award BID 26-08 and approve the purchase of HDPE drainage
pipe as needed from Northwest Arkansas Winwater through the end of 2026.
(2025-2373)
Passed and shall be recorded as Resolution 011-26.
A.13. Purchase of Lighting:
A resolution to award BID 26-12 and authorize the purchase of lighting from
Premier Lighting Group as primary supplier, and to authorize the use of other
bidders based on price and availability as needed through the end of 2026.
(2025-2375)
Passed and shall be recorded as Resolution 012-26.
A.14. Purchase of Sod:
A resolution to award Bid 26-20 and authorize the purchase of sod from 36 North
Network Solutions as needed through the end of 2026. (2025-2579)
Passed and shall be recorded as Resolution 013-26.
A.15. Purchase of Topsoil:
A resolution to award Bid 26-14 and authorize the purchase of topsoil from Grant
Garrett Excavating, Inc as primary supplier, and to authorize the use of other
bidders based on price and availability as needed through the end of 2026.
(2025-2377)
Passed and shall be recorded as Resolution 014-26.
City Council Meeting Final Agenda January 6, 2026
City of Fayetteville, Arkansas page 5
A.16. Quote for Plumbing Repairs in the Development Services Building:
A resolution to accept the quote from Comfort Systems and authorize plumbing
repairs in the Development Services Building in an amount not to exceed
$123,058.00. (2025-2742)
Passed and shall be recorded as Resolution 015-26.
A.17. Approval of a Sewer Service Extension:
A resolution to approve an extension of the City’s sewerage system beyond the
City limits to property located at 3292 East Skillern Road. (2025-2748)
Passed and shall be recorded as Resolution 016-26.
A.18. Approve a Budget Adjustment to Fund Water and Sewer Repair Material
Purchases:
A resolution to approve a budget adjustment in the amount of $400,000.00 to
move funds to the Construction Materials Account within the Water & Sewer
Fund. (2025-2701)
Passed and shall be recorded as Resolution 017-26.
A.19. Packaging Specialties Tax Back Program:
A resolution to approve and certify the participation of Packaging Specialties,
Inc. in the Arkansas Tax Back Program and to agree to authorize the Arkansas
Department of Finance and Administration to refund city sales tax back to
Packaging Specialties, Inc. for qualified purchases. (2025-2616)
Passed and shall be recorded as Resolution 018-26.
A.20. Bid 25-53 Construction Contract for Transfer Station Improvements:
A resolution to award Bid #25-53 and authorize a contract with Southern
Brothers Construction, LLC in the amount of $233,068.18 for transfer station
improvements, and to approve a project contingency in the amount of
$23,306.00. (2025-2735)
Passed and shall be recorded as Resolution 019-26.
A.21. Pick Me Up - Litter Abatement Contract Amendment:
A resolution to approve Amendment 4 to the Memorandum of Agreement with
Genesis Church of Fayetteville for continuation of a Litter Abatement Program
through 2026 in an amount not to exceed $170,500.00. (2025-2685)
Passed and shall be recorded as Resolution 020-26.
A.22. Authorization to Purchase Trash and Recycling Containers from
Wastequip LLC:
City Council Meeting Final Agenda January 6, 2026
City of Fayetteville, Arkansas page 6
A resolution to approve the purchase of trash and recycling carts, roll-off
containers, dumpsters, compactors and related products and services as needed
within the approved budget from Wastequip LLC, pursuant to a Sourcewell
Cooperative Purchasing Contract. (2025-2492)
Passed and shall be recorded as Resolution 021-26.
A.23. Purchase of Asset Inspection and Decision Support Software for
Stormwater Management:
A resolution to waive competitive bidding and authorize the purchase of
GraniteNet Asset Inspection and Decision Support Software for Stormwater
Management from Cues, Inc. in an amount not to exceed $75,000.00 per year
on an as-needed basis through December 31, 2030. (2025-2494)
Passed and shall be recorded as Resolution 022-26.
A.24. Purchase of Vacuum Truck Services:
A resolution to award Bid 26-18 and authorize the purchase of vacuum truck
services from Carl Holley Plumbing, Inc. as needed through the end of 2026.
(2025-2378)
Passed and shall be recorded as Resolution 023-26.
A.25. Purchase of Front Load Refuse Trucks for the Solid Waste Department:
A resolution to approve the purchase of three commercial front load refuse
trucks in the total amount of $1,133,500.00 from Arkansas Municipal Equipment,
pursuant to a Sourcewell Cooperative Purchasing Contract, plus any applicable
surcharges, freight charges, and delivery fees up to 10% of the original purchase
price, and to approve a budget adjustment. (2025-2540)
Passed and shall be recorded as Resolution 024-26.
A.26. Services Contract between the City of Fayetteville Fire Department and
BOARDUP:
A resolution to award RFP 25-18 and approve a services contract with Belfor
USA Group, Inc. to provide fire remediation services for one year with an
automatic renewal for up to four additional one-year terms. (2025-2737)
Passed and shall be recorded as Resolution 025-26.
A.27. Services Agreement with Washington Regional Medical System for the
Fayetteville Fire Department:
A resolution to approve a Services Agreement with Washington Regional
Medical System in the amount of $585.00 per person for one year with a
maximum two percent annual increase and automatic renewals for up to four
City Council Meeting Final Agenda January 6, 2026
City of Fayetteville, Arkansas page 7
additional years to provide medical exam and testing services for the Fayetteville
Fire Department. (2025-2744)
Passed and shall be recorded as Resolution 026-26.
A.28. Police Pension Fund (Number Change and Loan Authorization):
A resolution to change the assigned Police Pension Fund number in the 2026
Budget, to authorize a cash loan from the General Fund to the Police Pension
Fund for monthly benefit payments, and to authorize the Mayor or the Mayor’s
designee to reimburse the General Fund when police pension taxes are
received. (2025-2700)
Passed and shall be recorded as Resolution 027-26.
A.29. Police Vehicle Purchases through Superior Ford Inc.:
A resolution to approve the purchase of fifteen Ford police interceptor utility
hybrid vehicles in the amount of $656,910.00 from Superior Ford of Siloam
Springs, pursuant to the Arkansas state vehicle contract, plus any applicable
surcharges, freight charges, and delivery fees up to 10% of the original purchase
price, and to approve a budget adjustment. (2025-2543)
Passed and shall be recorded as Resolution 028-26.
A.30. Police Vehicle Purchase through Superior Chevrolet:
A resolution to approve the purchase of one Chevy Tahoe Police vehicle in the
amount of $55,160.00 from Superior Chevrolet of Siloam Springs, pursuant to
the Arkansas State Vehicle Contract, plus any applicable surcharges, freight
charges, and delivery fees up to 10% of the original purchase price. (2025-
2542)
Passed and shall be recorded as Resolution 029-26.
A.31. Police Evidence Collection Vehicle Replacement:
A resolution to approve the purchase of one Ford Transit Cargo Van in the
amount of $83,511 from Olathe Ford Sales Inc., pursuant to a Sourcewell
Cooperative Purchasing Contract, plus any applicable surcharges, freight
charges, and delivery fees up to 10% of the original purchase price, and to
approve a budget adjustment. (2025-2544)
Passed and shall be recorded as Resolution 030-26.
A.32. Purchase of Police Vehicle Upfitting Supplies and Services:
A resolution to approve the purchase of police vehicle upfitting supplies,
installation and labor services in the amount of $182,316.30 from Superior
Chevrolet of Siloam Springs, pursuant to a Sourcewell Cooperative Purchasing
City Council Meeting Final Agenda January 6, 2026
City of Fayetteville, Arkansas page 8
Contract, plus any applicable surcharges, freight charges, and delivery fees up
to 10% of the original purchase price. (2025-2619)
Passed and shall be recorded as Resolution 031-26.
A.33. Acceptance of a Project Safe Neighborhood Grant 2025-2026:
A resolution to authorize acceptance of a Project Safe Neighborhood Grant in
the amount of $33,629.76 for the Fayetteville Police Department, and to approve
a budget adjustment. (2025-2625)
Passed and shall be recorded as Resolution 032-26.
A.34. 2026 Per Capita Jail Fee Agreement:
A resolution to approve the Per Capita Jail Fee Agreement with Washington
County for jail services in 2026 in the amount of $76,715.87. (2025-2728)
This item was pulled from consent and passed and shall be recorded as
Resolution 033-26.
B. Unfinished Business
C. New Business
C.1. Acquire Additional Easements and Rights of Way for the Hwy 71B Corridor
(Appleby/Plainview/Rolling Hills Connection) Project:
A resolution to authorize the Mayor and staff to acquire remaining easements
and rights of way for the Appleby/Plainview/Rolling Hills Connection Project and
to make payments to property owners that will be based on fair market value as
determined by appraisals or existing value data. (2025-2745)
Passed and shall be recorded as Resolution 034-26.
C.2. Re-Adopt the City’s Non-Residential Parking Ratios:
An ordinance to re-adopt the city’s non-residential parking ratios in § 172.05
Standards for the Number of Spaces by Use. (2025-2225)
Passed and shall be recorded as Ordinance 6956.
C.3. ADM 2025-0048 West Center Street & South Gregg Avenue:
An ordinance to approve an amendment to the streamside protection zone
mapping for property located at West Center Street and Gregg Avenue. (2025-
2651)
Passed and shall be recorded as Ordinance 6957.
City Council Meeting Final Agenda January 6, 2026
City of Fayetteville, Arkansas page 9
C.4. VAC 2025-0028 West Cato Springs Road & South Emma Avenue:
An ordinance to approve VAC-25-28 for property located southwest of West
Cato Springs Road and South Emma Avenue in Ward 1 to vacate 0.01 acres of
right-of-way. (2025-2622)
Passed and shall be recorded as Ordinance 6958.
C.5. VAC 2025-0031 South Hollywood Avenue:
An ordinance to approve VAC-25-31 for property located at 907 South
Hollywood Avenue in Ward 1 to vacate 0.10 acres of general utility easement.
(2025-2705)
Passed and shall be recorded as Ordinance 6959.
C.6. RZN 2025-0050 West Michael Cole Drive:
An ordinance to rezone the property described in Rezoning Petition RZN 2025-
0050 for approximately 7.67 acres located at 5901 West Michael Cole Drive in
Ward 4 from R-A, Residential-Agricultural to RI-12, Residential Intermediate, 12
Units Per Acre and CCR, Conservation, Cultural, and Recreation subject to a
conservation easement. (2025-2620)
This ordinance was left on the first reading.
C.7. RZN 2025-0060 West Mount Comfort Road:
An ordinance to rezone the property described in rezoning petition RZN 2025-60
for approximately 2.90 acres located at 3816 West Mount Comfort Road in Ward
4 from RSF-1, Residential Single-Family, One Unit Per Acre to P-1, Institutional.
(2025-2621)
Passed and shall be recorded as Ordinance 6960.
C.8. RZN 2025-0058 South Futrall Drive & South Root Avenue:
An ordinance to rezone the property described in Rezoning Petition RZN 2025-
58 for approximately 9.02 acres located at South Futrall Drive and South Root
Avenue in Ward 1 from RSF-4, Residential Single-Family, 4 Units Per Acre to
NS-G, Neighborhood Services – General. (2025-2623)
This item was left on the first reading.
C.9. RZN 2025-0059 South Futrall Drive:
An ordinance to rezone the property described in Rezoning Petition RZN 2025-
59 for approximately 1.37 acres located at South Futrall Drive in Ward 1 from
RSF-4, Residential Single-Family, 4 Units Per Acre to NS-G, Neighborhood
Services – General. (2025-2624)
City Council Meeting Final Agenda January 6, 2026
City of Fayetteville, Arkansas page 10
This ordinance was left on the first reading.
C.10. RZN 2025-0057 West Ozark Trail:
An ordinance to rezone the property described in Rezoning Petition RZN 2025-
57 for approximately 0.26 acres located at 4550 West Ozark Trail in Ward 1 from
R-A, Residential-Agricultural to RI-12, Residential Intermediate, 12 Units Per
Acre. (2025-2702)
Passed and shall be recorded as Ordinance 6961.
D. City Council Tour
D.1. Agenda Item C.3: ADM 2025-0048 West Center Street & South Gregg
Avenue:
Date & Time: January 5, 2026 at 3:00 PM
Address: Southwest Corner of W. Center Street and S. Gregg Avenue (“601 W.
Center Street” may work in Google Maps)
Parking: On-street the east side of Gregg Avenue, on-street along West
Avenue, or in the Library parking garage
D.2. Agenda Item C.6: RZN 2025-0050 West Michael Cole Drive:
Date & Time: January 5, 2026 at 4:15 PM
Address: 5901 W. Michael Cole Drive
Parking: On-street along W. Michael Cole north of the property
E. Announcements
F. Adjournment: 8:21 PM