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Home My WebLink About030-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 30-26 File Number: 2025-2544 A RESOLUTION TO APPROVE THE PURCHASE OF ONE FORD TRANSIT CARGO VAN IN THE AMOUNT OF $83,511.81 FROM OLATHE FORD SALES INC., PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one Ford Transit Cargo Van in the amount of $83,511.81 from Olathe Ford Sales Inc., DBA Olathe Ford Lincoln, pursuant to a Sourcewell Cooperative purchasing contract, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on January 6, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-2544 MEETING OF JANUARY 6, 2026 TO: Mayor Rawn and City Council THROUGH: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: POLICE EVIDENCE COLLECTION VEHICLE REPLACEMENT THROUGH OLATHE FORD SALES INC - DBA OLATHE FORD LINCOLN RECOMMENDATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE FORD TRANSIT CARGO VAN FROM OLATHE FORD SALES INC. FOR THE AMOUNT OF $83,511.81, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, IN ACCORDANCE WITH A SOURCEWELL CONTRACT (032824-OLA) AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Asset # 2187 (POLC_F043) is in need of replacement to reliably continue public safety service for the Police Department. DISCUSSION: A dedicated and reliable evidence collection vehicle is an essential asset for a police department. This vehicle provides a centralized platform for transporting specialized crime scene equipment, enabling investigators to respond to incidents of varying complexity. A van enables increased secure, organized storage of forensic equipment and provides on-scene processing capabilities. A van also allows for the secure transportation of evidence from a crime scene to the police department. This allows for evidence to be transported free from the elements, preventing potential degradation, contamination, or the loss of crucial forensic evidence. Due to the larger and very costly repairs within the last 12 months to asset 2187, Fleet Operations and the Fayetteville Police Department recommend the replacement of this vehicle. BUDGET/STAFF IMPACT: This replacement was planned for FY27, and in accordance with fleet policy additional funds for the upgrade will come from the Police department. A budget adjustment is being presented for your approval. ATTACHMENTS: 3. Staff Review Form, 4. Budget Adjustment, 5. Evidence Collection Vehicle - SOURCEWELL $83,511.81, 6. Evidence Van Quote Price Extension Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-2544 A RESOLUTION TO APPROVE THE PURCHASE OF ONE FORD TRANSIT CARGO VAN IN THE AMOUNT OF $83,511.81 FROM OLATHE FORD SALES INC., PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one Ford Transit Cargo Van in the amount of $83,511.81 from Olathe Ford Sales Inc., DBA Olathe Ford Lincoln, pursuant to a Sourcewell Cooperative purchasing contract, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2025-2544 Item ID 1/6/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 12/9/2025 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE FORD TRANSIT CARGO VAN FROM OLATHE FORD SALES INC. FOR THE AMOUNT OF $83,511.81, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, IN ACCORDANCE WITH A SOURCEWELL CONTRACT (032824-OLA) AND TO APPROVE A BUDGET ADJUSTMENT. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 97001.1010.200 Fleet Vehicle Replacements Project Number Project Title Budgeted Item?Yes Total Amended Budget $540,000.00 Expenses (Actual+Encum)$- Available Budget $540,000.00 Does item have a direct cost?Yes Item Cost $83,512.00 Is a Budget Adjustment attached?Yes Budget Adjustment $22,500.00 $307.00 Remaining Budget $478,988.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 FLEET OPERATIONS (770) Adjustment Number 2026 (BY) Requestor:Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE FORD TRANSIT CARGO VAN FROM OLATHE FORD SALES INC. FOR THE AMOUNT OF $83,511.81, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, IN ACCORDANCE WITH A SOURCEWELL CONTRACT (032824-OLA) AND TO APPROVE A BUDGET ADJUSTMENT. COUNCIL DATE:1/6/2026 ITEM ID#:2025-2544 Holly Black 12/11/2025 2:56 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2025125TOTAL22,500 22,500 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 4470.200.8200-5210.00 (22,500)-16007 1 EX Minor Equipment 4470.200.8200-7602.70 22,500 -16007 1 EX Transfers To Funds - Shop 9700.770.1920-6602.47 -22,500 97001 1010.200 RE Transfer from Fund - Capital Improvemen 9700.770.1920-5802.00 22,500 -97001 1010.200 EX Vehicles & Equipment - base -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of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ÂÂÉÈÅ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uote Date:Phone: Quote Valid Until:Fax: Quote ID: 11/5/2025 Q11874 1/4/2026 afi-kc.com (816) 861-4000 AFI 6606 Stadium Drive Kansas City MO 64129 Customer: Contact: Phone: Email: Salesperson:Ryan Jennings Line Quantity Part Number Description Unit Price Amount 50 1 EA AFIEXTLIGHTS KIT FLASHER/STROBE/LIGHT BAR Lights INSTALLATION KIT - $150.00 $150.00 60 4 EA AFIW-VTX609B Vertex Super-LED Light BLUE $198.80 $795.20 70 3 HR AFIREARSTRO BE-INSTALL Install of a strobe p/n at or past rear axle (per Pair) $125.00 $375.00 80 1 EA AFIINVERTERKI T INVERTER INSTALLATION KIT - Installation Kit requi $130.00 $130.00 100 4 EA AFIOUTLETKIT OUTLET INSTALLATION KIT - Includes all items need $223.00 $892.00 110 1 EA AFINEMAL5-30 P True Mods 30A Inlet Shore Power Supply Receptacle $670.98 $670.98 120 1 EA AFISGP32 Battery Isolator/Relay 200 Amp $115.18 $115.18 130 1 EA AFIRBT100AGM 12B Renogy Deep Cycle AGM 12 v 100ah battery $454.02 $454.02 140 1 EA AFI78157 GOPOWER 3000WATT PURE SINE WAVE INTERTER 12V $1,631.99 $1,631.99 150 1 EA AFI1002151 Battery Box Group 31 $62.48 $62.48 160 1 EA AFIRFFT48E-5- 01 Rigid Flooring with Sills, Ford Transit 148in extended wheelbase $1,761.50 $1,761.50 170 1 EA AFIARBV001B Running Boards, Trail FX TFX Aggressive Boards; Po $712.50 $712.50 180 1 EA AFI05F05-20 TRANSIT WALL LINER KIT 148" EXT HR GRAY $1,098.50 $1,098.50 190 1 EA AFI07F00-20-H Default Part (for Unknown Parts) HR TRANSIT- TEXTURED GREY DOOR LINERS $448.50 $448.50 200 2 EA AFISYLEDSTRP LT60 Strip Lighting - 60 Inch $134.50 $269.00 210 1 EA AFIHEHDRS14 14"Light bar $400.35 $400.35 220 1 EA AFIHEHDRS22 22' DUAL LIGHT BAR $496.17 $496.17 230 2 EA AFIM92SLB Default Part (for Unknown Parts) M9 EZ Scene Lighthead White, Black Flange Included, Includes Slow Ramp Up and Ramp to Low Power Features, 12VDC $1,154.00 $2,308.00 290 1 EA AFIQ11874 Default Part (for Unknown Parts) STAINLESS STEEL FOR WORKBENCH TOP $212.50 $212.50 300 1 EA AFI96322-3-01 Bulkhead, Transit High Roof, Screen $928.50 $928.50 Make:Model:Year:Single/Dual: Cab Type:Wheelbase:Cab-to-Axle:VIN: Order Description OFC SANDRA/FAYETTEVILLE CRIME SCENE VAN OLATHE FORD 305 S FIR OLATHE KS 66061 sgonzalez@olathefleet.com SANDRA GONZALEZ Page 1 of 3 QUOTE Quote Date:Phone: Quote Valid Until:Fax: Quote ID: 11/5/2025 Q11874 1/4/2026 afi-kc.com (816) 861-4000 AFI 6606 Stadium Drive Kansas City MO 64129 11/20/2025 12:43:05 PMAs of: Customer must fill out the information below before the order can be processed... Line Quantity Part Number Description Unit Price Amount 310 1 EA AFI96901-3-01 Swing Door Conversion Kit $177.00 $177.00 320 1 EA AFI9364-3-03 Heavy Duty Adjustable 4 Shelf Unit, 42 in x 60 in x 16 in $849.50 $849.50 330 1 EA AFI9363-3-03 Heavy Duty Adjustable 4 Shelf Unit, 36 in x 60 in x 16 in $846.50 $846.50 340 2 EA AFI9365-3-03 Heavy Duty Adjustable 4 Shelf Unit, 52 in x 60 in x 16 in $889.50 $1,779.00 350 1 EA AFI1903050 E-Track, 10' Powder Coated Gray Horizontal $180.56 $180.56 360 4 EA AFI07252023HD -1 Panel Brace/Bracket for E-track install - mid/high $59.60 $238.40 370 10 EA AFI01090 E-Track Ring $7.21 $72.10 380 1 EA AFI01075 E-Track Ratchet Tie Down Strap; 2 Inch by 12 Foot E- Track Ratchet Tie Down $43.00 $43.00 390 1 EA AFIBUNGEE Hyper Tough 20 Pack Bungee Cords in Plastic Jar $37.88 $37.88 400 1 EA AFI40451 Grab Handles - Rear Door - Transit, GM, Sprinter (Pair) $193.00 $193.00 410 1 EA AFI40542 Workbench Top w/ Backsplash - 42"W - Use with 48422 or 48423 $373.00 $373.00 420 2 EA AFI48423 Shelf Unit - 42" W x 36" H x 14" D $579.50 $1,159.00 430 2 EA AFI9505-3-01 Shelf Door for 52 in Shelf Unit $317.50 $635.00 450 1 EA AFIB08SM5X4H W Default Part (for Unknown Parts) MOUNT PRO Single Monitor Wall Mount for 13 to 32 Inch Computer Screens, Gas Spring Monitor Arm Holds Up to 17.6lbs, Full Motion Adjustable Wall Bracket, VESA Mount 75x75, 100x100, Black $179.00 $179.00 470 1 EA AFI40010 Shelf Door Kit 42" W $205.50 $205.50 480 1 EA AFISUPER7B Tripp Lite 7-Outlet Surge Protector Power Strip, 7 $107.50 $107.50 490 1 EA AFIAM-VIL01 Amper 12V 40 LEDs Interior Van Light Kits, LED Ceiling Lights with Simplified Harness Switch Fuse for Van RV Boats Caravans Trailers and More (10 Modules, White) $138.82 $138.82 500 2 EA AFI9914-3-02 4 Drawer Cabinet 16 in x 14 in x 12 in $432.00 $864.00 510 2 EA AFI9994 Van Storage System Shelf Mounting Bracket; For Mounting 13.5 Inch and 16 Inch Deep Shelf $51.50 $103.00 Accepted by: Date: $22,116.81 $22.68 $22,094.13 Grand Total: Sales Tax: Sub Total: Page 2 of 3 QUOTE Quote Date:Phone: Quote Valid Until:Fax: Quote ID: 11/5/2025 Q11874 1/4/2026 afi-kc.com (816) 861-4000 AFI 6606 Stadium Drive Kansas City MO 64129 11/20/2025 12:43:05 PMAs of: Notes: * Labor and installation is included in all pricing. * Terms are Due Upon Receipt unless prior credit arrangements are made at the time of order. * Please note if chassis is furnished, it is as a convenience and terms are Net Due on Receipt of Chassis. * A service charge of 3% will be applied to all credit card purchases. P.O. Number: Page 3 of 3 1 Jackson, Ross From:Sandra Gonzalez <sgonzalez@olathefleet.com> Sent:Thursday, December 11, 2025 4:37 PM To:Jackson, Ross Cc:Voden, Chelsey Subject:Re: Evidence Van Quote CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Yes it will still be valid until that date! Thank you, Sandra Sandra Gonzalez “The Fleet Queen” Olathe Fleet Government Sales Manager Direct - 913-312-5731 Cell - 505-850-5504 From: Jackson, Ross <rjackson@fayetteville-ar.gov> Sent: Thursday, December 11, 2025 3:28:55 PM To: Sandra Gonzalez <sgonzalez@olathefleet.com> Cc: Voden, Chelsey <cvoden@fayetteville-ar.gov> Subject: Evidence Van Quote Good afternoon Sandra, Our current quote for the evidence van expires in 6 days. Will you please let me know if the pricing on this will remain good through 01/16/26? Thank you, Ross Jackson Jr., CAFM Fleet Operations Superintendent Fleet Operations Public Works Department City of Fayetteville, Arkansas 479-444-3494 rjackson@fayetteville-ar.gov 2 Caution: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.