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Home My WebLink About015-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 15-26 File Number: 2025-2742 A RESOLUTION TO ACCEPT THE QUOTE FROM COMFORT SYSTEMS AND AUTHORIZE PLUMBING REPAIRS IN THE DEVELOPMENT SERVICES BUILDING IN AN AMOUNT NOT TO EXCEED $123,058.00 WHEREAS, on November 2, 2021, City Council passed Resolution 266-21 authorizing a contract with Comfort Systems for on-call plumbing services; and WHEREAS, the plumbing for the sewer line in the Development Services building has been an ongoing issue and currently has a clog in the line that cannot be reached with conventional devices leaving two restrooms inoperable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts the quote from Comfort Systems and authorizes plumbing repairs in the Development Services building in an amount not to exceed $123,058.00. PASSED and APPROVED on January 6, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-2742 MEETING OF JANUARY 6, 2026 TO: Mayor Rawn and City Council THROUGH: Keith Macedo, Chief of Staff Chris Brown, Public Works Director FROM: Byron Humphry, Director of Park Operations and Facilities SUBJECT: Approval of Comfort Systems Quote of a not-to-exceed amount of $123,058.00 for the repair of plumbing in the Development Services building. RECOMMENDATION: Approval of Comfort Systems quote of a not-to-exceed amount of $123,058.00 for the repair of plumbing in the Development Services building. BACKGROUND: Per Resolution 266-21, Comfort Systems is the City's on-call vendor for Plumbing Services. DISCUSSION: The plumbing for the sewer line in the Development Services building has been an ongoing issue. There is currently a clog in the line that can't be reached with conventional devices and has rendered two restrooms inoperable. After investigation with a camera, it was determined that a fitting for the vent stack is installed backwards and is thus preventing access to the clog. To access this clog, the contractor will remove the flooring in the men's restroom, excavate the material around the pipes, and install the fitting properly. Once the plumbing line is exposed and easily accessed, an attempt will be made to clear the clog and a camera will also be utilized to scope the plumbing system to determine if there are other piping failures that need to be repaired or replaced. This investigation could lead to further repair work that is required, including more extensive excavation which would require additional floor cuts. Comfort Systems has put together an inclusive scope of work based on what is currently known and likely scenarios for a provisional scope of work that might need to occur based on their findings once the plumbing is accessed though the floor. Comfort Systems offers a not-to-exceed estimate of $123,058 to excavate, investigate and repair the sewer line. BUDGET/STAFF IMPACT: The not-to-exceed cost for this proposal is $123,058. This expense would come from budgeted CIP funds within the Facilities Management Building Improvement Project. ATTACHMENTS: 3. Staff Review Form, 4. Comfort Systems NTE Quote Plumbing Repair Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-2742 A RESOLUTION TO ACCEPT THE QUOTE FROM COMFORT SYSTEMS AND AUTHORIZE PLUMBING REPAIRS IN THE DEVELOPMENT SERVICES BUILDING IN AN AMOUNT NOT TO EXCEED $123,058.00 WHEREAS, on November 2, 2021, City Council passed Resolution 266-21 authorizing a contract with Comfort Systems for on-call plumbing services; and WHEREAS, the plumbing for the sewer line in the Development Services building has been an ongoing issue and currently has a clog in the line that cannot be reached with conventional devices leaving two restrooms inoperable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts the quote from Comfort Systems and authorizes plumbing repairs in the Development Services building in an amount not to exceed $123,058.00. City of Fayetteville Staff Review Form 2025-2742 Item ID 1/6/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Byron Humphry 12/16/2025 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of Comfort Systems quote of a Not to Exceed amount of $123,058.00 for the repair of plumbing in the Development Services building. Budget Impact: 4470.140.8900-5400.00 Sales Tax Account Number Fund 02046.1 Building Improvements Project Number Project Title Budgeted Item?Yes Total Amended Budget $965,935.00 Expenses (Actual+Encum)$564,335.03 Available Budget $401,599.97 Does item have a direct cost?Yes Item Cost $123,058.00 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $278,541.97 V20221130 Purchase Order Number:Previous Ordinance or Resolution #266-21 Change Order Number:Approval Date:11/2/2021 Original Contract Number: Comments:Comfort Systems is the City on-call Plumbing Vendor by Res 266-21 December 16, 2025 City of Fayetteville Development Services 125 W. Mountain St. Fayetteville, AR Proposal#0202121625 RE: Underground sewer line work Attn.: Byron COMFORT A SYSTEMS ® Quality People. Building Solutions. Comfort Systems USA (Arkansas), Inc. Post Office Box 16620 Little Rock, Arkansas 72231 501-834-3320 Phone 501-834-5416 Fax We propose during normal working hours 7:00 AM — 7:00 AM to furnish all labor and material, associated with the above referenced project to the total amount of: NTE Time and Material Base Bid...............$123,058.00 We have specifically included the following: 1. Schedule time to start project 2. Install dust barrier and floor protection as needed 3. Sawcut, demo and dispose of up to a 10'x 10' area of concrete in the men's restroom 4. Excavate an area up to 10'x 10' x 6' deep in the men's restroom as needed 5. Sawcut, demo and dispose of concrete around the toilet and floor drain in the women's restroom if needed 6. Supply and install sch 40 pvc to all fixtures in the men's and women's restrooms upstream of the backwards wye 7. Attempt to bust clog while underground piping is open and report findings to city, camera as needed 8. Install the wye correctly 9. If it's found that the cause of the clog is due to the quality of the pipe or the clog is unable to be busted from the men's restroom, cut up to a 5'x 5' area of concrete and excavate up to 6' deep to correct the issue 10. Backfill all ditches to original grad and compaction 11. Pour concrete back to original 12. Clean area of trash and material. We have not included the following items: 1. Time lost due to rescheduling 2. Piping beyond this scope of work. 3. Work done during after hours, nights and weekends 4. Price to repair or replace utilities damaged during excavation 5. Finished floor 6. Demo or reinstall of partitions Thanks for your consideration. Please call if you have any questions. Quote valid for 15 days. Sincerely COMFORT SYSTEMS USA (ARKANSAS), INC. License # 0004460425 Jeremy Stephens Project Manager (501)539-1758 9924 Landers Road North Little Rock, Arkansas 72117