HomeMy WebLinkAbout010-26 RESOLUTIONPage 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 10-26
File Number: 2025-2374
A RESOLUTION TO AWARD BID 26-09 AND APPROVE THE PURCHASE OF HIGH PERFORMANCE
COLD MIX AS NEEDED FROM ATLAS ASPHALT, INC AND EMERY SAPP & SONS, INC THROUGH
THE END OF 2026
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-09 and authorizes the
purchase of High Performance Cold Mix from Atlas Asphalt, Inc and Emery Sapp & Sons, Inc in variable amounts and
for varying unit prices as needed through the end of 2026.
PASSED and APPROVED on January 6, 2026
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2025-2374
MEETING OF JANUARY 6, 2026
TO: Mayor Rawn and City Council
THROUGH: Chris Brown, Public Works Director
FROM: Terry Gulley, Asst Public Works Director - Ops
SUBJECT: Purchase of High Performance Cold Mix
RECOMMENDATION:
A resolution to award Bid 26-09 and authorize the purchase of High Performance Cold Mix from Atlas Asphalt,
Inc and Emery Sapp & Sons, Inc in variable amounts and for varying unit prices as needed through the end of
2026.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to
implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City Ordinances, and purchasing procedures were publicly read
and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects within the
Sales Tax Capital Improvements Fund and Street Fund operating programs.
ATTACHMENTS: 3. Staff Review Form, 4. Bid Tabulation Data - High Performance Cold Mix
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2025-2374
A RESOLUTION TO AWARD BID 26-09 AND APPROVE THE PURCHASE OF HIGH
PERFORMANCE COLD MIX AS NEEDED FROM ATLAS ASPHALT, INC AND EMERY
SAPP & SONS, INC THROUGH THE END OF 2026
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-09 and
authorizes the purchase of High Performance Cold Mix from Atlas Asphalt, Inc and Emery Sapp &
Sons, Inc in variable amounts and for varying unit prices as needed through the end of 2026.
City of Fayetteville Staff Review Form
2025-2374
Item ID
1/6/2026
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Sara Combs 11/14/2025 TRANSPORTATION SERVICES (410)
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to award bid 26-09 and authorize the purchase of high performance cold mix for pickup from Atlas
Asphalt, Inc and for delivery from Emery Sapp & Sons, Inc in variable amounts and for varying unit prices as needed
through the end of 2026.
Budget Impact:
Various Street Fund
Account Number Fund
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $11,380,000.00
Expenses (Actual+Encum)$-
Available Budget $11,380,000.00
Does item have a direct cost?No Item Cost $-
Is a Budget Adjustment attached?No Budget Adjustment $-
Remaining Budget $11,380,000.00
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:Since the expense will most likely be applied to various accounts, the Total Amended Budget amount is
the total 2026 budget for the Street Fund.
Line #Description QTY UOM Unit Extended Unit Extended
1 High Performance Cold Mix - For pick up by the City of Fayetteville from Vendor's location. (*UPM - Mix*)400 TON $122.50 $49,000.00 $135.00 $54,000.00
2 High Performance Cold Mix - For delivery by vendor to a City of Fayetteville location. (*UPM - Mix*)400 TON $158.20 $63,280.00 $155.00 $62,000.00
______________________________________________________________________________
Kenny Fitch, Sr. Procurement Agent
Atlas Asphalt, Inc.Emery Sapp & Sons, Inc. (Asphalt)
BID TABULATION
Bid 26-09, High Performance Cold Mix
DEADLINE: Tuesday, October 21st, 2025 at 2:00 PM
______________________________________________________________________________
Trevel Young, Procurement Agent
Total $116,000.00
AWARD BY PRICE & AVAILABILITY AWARD BY PRICE & AVAILABILITY
$122,280.00
* NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.