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Home My WebLink About008-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 8-26 File Number: 2025-2371 A RESOLUTION TO AWARD BID 26-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY SUPPLIER, AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-06 and authorizes the purchase of aggregate materials in variable amounts and for varying unit prices from Hunt-Rogers Materials, LLC as primary supplier, and to authorize the use of other bidders based on price and availability as needed through the end of 2026. PASSED and APPROVED on January 6, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-2371 MEETING OF JANUARY 6, 2026 TO: Mayor Rawn and City Council THROUGH: Chris Brown, Public Works Director FROM: Terry Gulley, Asst Public Works Director - Ops SUBJECT: Purchase of Aggregate Materials RECOMMENDATION: A resolution to award Bid 26-06 and authorize the purchase of aggregate materials from Hunt-Rogers Materials, LLC as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availability as needed through the end of 2026. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City Ordinances, and purchasing procedures were publicly read, and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: 3. Staff Review Form, 4. Bid 26-06, Bid Tab - Aggregate Materials Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-2371 A RESOLUTION TO AWARD BID 26-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY SUPPLIER, AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-06 and authorizes the purchase of aggregate materials in variable amounts and for varying unit prices from Hunt-Rogers Materials, LLC as primary supplier, and to authorize the use of other bidders based on price and availability as needed through the end of 2026. City of Fayetteville Staff Review Form 2025-2371 Item ID 1/6/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Sara Combs 11/14/2025 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to award bid 26-06 and authorize the purchase of aggregate materials from Hunt-Rogers Materials, LLC as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availability as needed through the end of 2026. Budget Impact: Various Street Fund Account Number Fund Project Number Project Title Budgeted Item?Yes Total Amended Budget $11,380,000.00 Expenses (Actual+Encum)$- Available Budget $11,380,000.00 Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $11,380,000.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments:Since the expense will most likely be applied to various accounts, the Total Amended Budget amount is the total 2026 budget for the Street Fund. Line #Description QTY UOM Unit Extended Unit Extended 1 Class 7 Base (SB-2) - Includes Wet And Dry 30000 Ton $12.00 $360,000.00 $11.50 $345,000.00 2 Concrete Aggregate - 1.5 Inches 500 Ton $19.50 $9,750.00 $21.00 $10,500.00 3 Concrete Aggregate - 3/4 Inch 500 Ton $23.00 $11,500.00 $23.50 $11,750.00 4 "B" Stone - 3 to 5 Inches 2500 Ton $16.00 $40,000.00 $12.50 $31,250.00 5 Abrasives/Grit (1/4 Inch Chips)500 Ton $15.00 $7,500.00 $16.50 $8,250.00 6 Shot Rock 500 Ton $11.00 $5,500.00 $12.00 $6,000.00 7 Rip Rap Limestone 1500 Ton $25.00 $37,500.00 $26.00 $39,000.00 8 Abrasives/Grit (1/4 Inch Clean Chips)500 Ton No Bid $47.00 $23,500.00 9 Select Embankment (Hillside Gravel)15000 CY $5.00 $75,000.00 $6.00 $90,000.00 10 Delivery 1 Load No Bid No Bid Attributes Where is plant location for pickup by City staff or its designee? What is the maximum guaranteed wait time to load? BID TABULATION Bid 26-06, Aggregate Materials DEADLINE: Tuesday, October 21, 2025 at 2:00 PM * NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials. Total $565,250.00 APAC-Central, Inc. AWARD BY PRICE & AVAILABILITY 8 minutes 30 minutes AWARD BY PRICE & AVAILABILITY Hunt-Rogers Materials LLC. $546,750.00 Trevel Young, Procurement Agent ______________________________________________________________________________ 15557 Hamstring Road Fayetteville, AR 72704 or 21202 North Parsons Road Springdale, AR 72764 Puppy Creek Rd Kenny Fitch, Sr. Procurement Agent ______________________________________________________________________________