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Home My WebLink About006-26 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 6-26 File Number: 2025-2369 A RESOLUTION TO AWARD BID 26-04 AND APPROVE THE PURCHASE OF ASPHALT PAVING SERVICES AS NEEDED FROM EMERY SAPP & SONS, INC. THROUGH THE END OF 2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-04 and authorizes the purchase of asphalt paving services from Emery Sapp & Sons, Inc. in variable amounts and for varying unit prices as needed through the end of 2026. PASSED and APPROVED on January 6, 2026 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2025-2369 MEETING OF JANUARY 6, 2026 TO: Mayor Rawn and City Council THROUGH: Chris Brown, Public Works Director FROM: Terry Gulley, Asst Public Works Director - Ops SUBJECT: Purchase of Asphalt Paving Services RECOMMENDATION: A resolution to award Bid 26-04 and authorize the purchase of Asphalt Paving Services from Emery Sapp & Sons, Inc. in variable amounts and for varying unit prices as needed through the end of 2026. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City Ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: 3. Staff Review Form, 4. Bid Tabulation Data Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2025-2369 A RESOLUTION TO AWARD BID 26-04 AND APPROVE THE PURCHASE OF ASPHALT PAVING SERVICES AS NEEDED FROM EMERY SAPP & SONS, INC. THROUGH THE END OF 2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 26-04 and authorizes the purchase of asphalt paving services from Emery Sapp & Sons, Inc. in variable amounts and for varying unit prices as needed through the end of 2026. City of Fayetteville Staff Review Form 2025-2369 Item ID 1/6/2026 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Sara Combs 11/14/2025 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to award bid 26-04 and authorize the purchase of asphalt paving services from Emery Sapp & Sons, Inc. in variable amounts and for varying unit prices as needed through the end of 2026. Budget Impact: Various Street Fund Account Number Fund Project Number Project Title Budgeted Item?Yes Total Amended Budget $11,380,000.00 Expenses (Actual+Encum)$- Available Budget $11,380,000.00 Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $11,380,000.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments:Since the expense will most likely be applied to various accounts, the Total Amended Budget amount is the total 2026 budget for the Street Fund. Line #Description QTY UOM Unit Extended Unit Extended Unit Extended Unit Extended 1 Asphalt Paving Overlay - Superpave 9.5mm Surface with Tack (See Appendix A)1 TON $157.50 $787,500.00 $165.00 $825,000.00 $165.00 $825,000.00 $189.50 $947,500.00 BID TABULATION Bid 26-04, Construction - Asphalt Paving DEADLINE: Tuesday, October 21, 2025 at 2:00 PM * NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials. $825,000.00 $947,500.00Total$825,000.00 McKenzie Asphalt LLC ______________________________________________________________________________ ______________________________________________________________________________ Kenny Fitch, Sr. Procurement Agent APAC-Central, Inc. AWARDED Emery Sapp & Sons, Inc. $787,500.00 Trevel Young, Procurement Agent Tomlinson Asphalt co. Comments: Purchase Order Number: Change Order Number: Previous Ordinance or Resolution #006-26 Approval Date: Original Contract Number: 46040.7415.1000 Project Number Budget Impact: Sunbridge and College Phase I Fund Improvements Bridge and Drainage4704.860.7415-5817.00 Account Number Project Title City of Fayetteville Staff Review Form 2026-0498 Item ID N/A City Council Meeting Date - Agenda Item Only Mayor’s signature on a contract with Emery Sapp and Sons Inc. to perform asphalt construction services per bid 26- 04 associated with the Sunbridge and College drainage project N/A for Non-Agenda Item Action Recommendation: Submitted By Alan Pugh STORMWATER MANAGEMENT (740) Division / Department 5/13/2026 Submitted Date Yes 372,201.39$ 130,441.50$ Budgeted Item? Does item have a direct cost? Is a Budget Amendment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Amendment Remaining Budget 2,958,856.00$ 2,586,654.61$ Yes No -$ 241,759.89$ TO: Mayor Molly Rawn THRU: Keith Macedo, Chief of Staff Chris Brown, Public Works Director FROM: Alan Pugh, Stormwater Manager DATE: May 13, 2026 SUBJECT: Mayor’s signature on a contract with Emery Sapp and Sons Inc. to perform asphalt construction services per bid 26-04 associated with the Sunbridge and College drainage project RECOMMENDATION: Staff recommend the mayor sign the attached contract with Emery Sapp and Sons Inc. to perform asphalt construction services per bid 26-04 associated with the Sunbridge and College drainage project BACKGROUND: This area was identified as a priority after the 2017 flooding event due to structure flooding as well as significant property damage and street flooding. Two structures have been reported as flooding during heavy rains, at least one additional structure has had water intrusion, and many others are receiving property damage or at risk of flooding. Significant road flooding also occurs along N Villa Blvd E Granada St. This project was originally designed to also alleviate flooding at the intersection of Sunbridge and College. Although the proposed downstream improvements should help the intersection, the upstream portion of the project at College Avenue is scheduled for a future phase due to the original bids being significantly over the available budget. City council approved resolution 204-24 to enter into a contract with Tri-Star Contractors, LLC on August 6, 2024 to complete the construction of the project. DISCUSSION: Change order 5 of the contract removed a large amount of work including asphalt construction they are behind schedule. Staff propose to complete this work through the bulk bid process. Emery Sapp and Son’s, Inc was awarded that bid and a contract to perform that work based on the bid prices is attached. BUDGET/STAFF IMPACT: This project is funded with the 2022 Drainage Bonds Attachments: Asphalt Services Quote 29 May Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Barry Spires (May 13, 2026 14:52:49 CDT) May 29 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Kara Paxton, City Clerk Treasurer Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833 College and Sunbridge Drainage Phase I - City of Fayetteville Yearly Paving Final Audit Report 2026-05-13 Created:2026-05-13 By:Nate Hampton (nate.hampton@emerysapp.com) Status:Signed Transaction ID:CBJCHBCAABAAfR1TuIO8sVtaxL3KvmeuSgA4v0pUrldU College and Sunbridge Drainage Phase I - City of Fayetteville Y early Paving" History Document created by Nate Hampton (nate.hampton@emerysapp.com) 2026-05-13 - 7:47:33 PM GMT Document emailed to Barry Spires (barry.spires@emerysapp.com) for signature 2026-05-13 - 7:47:39 PM GMT Email viewed by Barry Spires (barry.spires@emerysapp.com) 2026-05-13 - 7:51:11 PM GMT Document e-signed by Barry Spires (barry.spires@emerysapp.com) Signature Date: 2026-05-13 - 7:52:49 PM GMT - Time Source: server - Signature Appearance Selected: MOBILE_DRAW Agreement completed. 2026-05-13 - 7:52:49 PM GMT Docusign Envelope ID: 8B010A40-8908-848A-83BA-FAECCCF98833